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Invitation to Bid
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Fleet Maintenance & Repair Services
Invitation to Bid No. 12 -05 -02
Publish Date:
05/18/2012
Pre -Bid Conference:
06/05/2012 at 10:00 AM
Bid Due and Bid Opening Date:
06/19/2012 at 10:00 AM
Where to Deliver Proposal
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach I Invitation to Bid No. 12 -05 -02
TABLE OF CONTENTS
Table of Contents
Legal Advertisement /Notice to Bidder
Instructions to Bidder / General Terms
Special Terms & Conditions
Scope of Work / Technical Specifications
Bid Form
Affidavits
Non - Collusive Affidavit
Public Entity Crimes
Equal Opportunity / Affirmative Action Statement
Conflict of Interest Statement
Dispute Disclosure Form
Anti - Kickback Affidavit
Attachments
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Page 2
Page 3
Section 1 Page 4
Section 2 Page 10
Section 3 Page 23
Section 4 Page 33
Page 1 of 7
Page 2 of 7
Page 4 of 7
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City of Sunny Isles Beach I Invitation to Bid No. 12 -05 -02 0
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LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
Fleet Maintenance & Repair Services
Invitation to Bid No. 12 -05 -02
The Bid Specifications for this Invitation to Bid are available from DemandStar by calling (800) 711 -1712
or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at
the City of Sunny Isles Beach — Office of the City Clerk. Vendors who obtain the Bid Specifications from
sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response
package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days
prior to the submittal date to all vendors who are listed on the official list. The City may not accept
incomplete Bids.
Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by
the City Clerk no later than 10:00 AM, on Tuesday, 06/19/2012 at the Sunny Isles Beach
Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids
received after this time will not be considered. The City is under no obligation to return Bids. Timely
submitted Bids will be opened publicly and read aloud at this time.
The envelope containing the sealed Bid must be clearly marked:
- IMPORTANT, BID ENCLOSED"
Bid No. 12 -05 -02
Fleet Maintenance & Repair Services
OPENING DATE AND TIME: Wednesday, 06/19/2012 at 10:00 AM
A Pre -Bid Conference for all potential Proposers is set for 10:00a.m. on
06/05/2012 in the First Floor Conference Room at the City of Sunny Isles Beach Government Center
located at 18070 Collins Avenue, Sunny Isles Beach, Florida 33160.
The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors
and informalities, and to accept the Bid, which best serves the interest of, and represents the best value
to, the Owner in conformity with the criteria set forth in Section 62 -8 of the Code of Ordinances of the
City of Sunny Isles Beach.
All questions regarding Invitation to Bid No. 12 -05 -02 shall be directed in writing to Jane A. Hines, CMC,
City Clerk, at least five (5) business days prior to the date of the Bid opening. Questions may be
submitted via email to: JHines(a)sibfl.net or via facsimile (305) 792 -1563 or via regular mail at: Jane A.
Hines, CIVIC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160.
Jane Hines, CIVIC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach I Invitation to Bid No. 12 -05 -02 0
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SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES /SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCIIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO
BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES
THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE
BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY.
1.1
Any questions concerning the Bid Specifications or any required
need for clarification must be made to Jane A. Hines, CMC, City
Clerk via email to: JHines( sibfi.net or via facsimile (305) 792 -1563
or via regular mail at: Jane A. Hines, CMC, City Clerk, City of
Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL
33160. Such requests for clarification /explanation or questions
must be made in writing to Jane A. Hines, CMC, City Clerk, at least
five (5) business days prior to the date of the Bid opening.
Interpretations or clarifications considered necessary by the City
will be issued by addenda and posted /disseminated by DemandStar
( www.demandstar.com) to all parties listed on the official plan
holders' list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect. No plea of ignorance
or delay or required need of additional information shall exempt a
Proposers from submitting their Bid on the required date and time
as publicly noted.
1.2 PLAN HOLDER'S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has
made available via internet lists of all plan holders for each Request
for Proposal, Request for Proposal, and request for qualifications.
The information is available on -line at www.demandstar.com or by
calling the Office of the City Clerk at (305) 792 -1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are
released, the City will post and disseminate the addenda through
DemandStar. For those projects with separate plans, blue prints,
or other materials that cannot be accessed through the internet,
the Office of the City Clerk will make good faith effort to ensure
that all registered proposers (those who have been registered as
receiving a Bid package) receive the documents. It is the
responsibility of the vendor prior to the submission of any Bid to
check the above website or contact the Office of the City Clerk at
(305) 792 -1703 to verify any addenda issued. The receipt of all
addenda must be acknowledged on the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre -Bid
Conference or Bid /RFP /RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792 -1703 at lease five (5)
days prior to the Pre -Bid Conference or Bid /RFP /RFQ opening. If
you are hearing or speech impaired, please contact the Office of
the City Clerk by calling the City of Sunny Isles Beach using the
Florida Relay Service which can be reached at 1(800) 955 -8771
(TDD).
1.5 PUBLIC ENTITY CRIMES. STATEMENT-
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes "a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may no submit a Bid on a contract to provide any goods or
services to a public entity, may not submit a Bid on a contract with
a public entity for the construction or repair of a public building or
public work, may not submit Bids on leases of real property to a
public entity, may not be awarded to perform work as a Contractor,
supplier, sub - Contractor, or consultant under a contract with any
public entity, and may not transact business with any public entity
in excess of the threshold amount provided in section 287.107, for
category two for a period of 36 months from the date of being
placed on the convicted vendor list ".
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown
within this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all
other items required within this Request for Proposal must be
executed) and submitted in a sealed envelope.
1.8 BID EXECUTION. SIGNATURES. ERASURE /CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by the
proposers. No changes or corrections will be allowed after Bids are
opened. Bids must contain an original, manual signature of an
authorized representative of the company.
1.9 WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via "Certified U.S. Mail — Return
Receipt Requested" prior to the Bid opening time. Negligence on
the part of the Proposers in preparing the Bid confers no right for
the withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the
Notice to Bidder. It is the responsibility of the proposers to insure
that the Bid reaches the Office of the City Clerk on or before the
closing hour and date stated on the Request for Proposal. After the
Bid opening, the contents of the Bid Form will be made public for
the information of vendors and other interested parties who may
be present either in person or by representative. Bids that are
received after the Bid opening time will not be considered and will
not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any /all
Proposers facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Proposers, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and /or with other units of state, and /or local
governments in Florida, or comparable private entities, will be
taken into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Proposers shall hold the City, ifs
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference
to their decisions to reject, award, or not award a Bid,
as applicable.
1.11.2 Cancellation: Failure on the part of the Proposers to
comply with the conditions, specifications,
City of Sunny Isles Beach I Invitation to Bid No. 12 -05 -02
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of
the City Attorney shall resolve the dispute and send a
written copy of its decision to the Contractor, which
shall be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an
Agreement specifying the terms and conditions resulting from the
award of this Bid. The vendor will have ten (10) calendar days after
notification of the award by the City to execute the Agreement and
provide the required Performance Bond.
The Proposers who has the Contract awarded to them and who
fails to execute the Agreement and furnish the Performance Bond
and Insurance Certificates within the specified time shall forfeit the
Bid Security that accompanied their Bid, and the Bid Security shall
be retained as liquidated damages by the City, and it is agreed that
this sum is a fair estimate of the amount of damages the City will
sustain in case the Proposers fails to enter into the Contract and
furnish the Bonds as herein before provided. Bid Security deposited
in the form of a cashier's check drawn on a local bank in good
standing shall be subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided
for within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities /services have been
received, accepted, and properly invoiced as indicated in the
contract and /or purchase order. Invoices must bear the purchase
order number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade
name, or vendor catalog is mentioned whether or not followed by
the words "approved equal" it is for the purpose of establishing a
grade or quality of material only. Vendor may offer equals with
appropriate identification, samples, and /or specifications on such
item(s). The City shall be the sole judge concerning the merits of
items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to
return the product(s) to the seller at the seller's expense.
1.16 SAMPLES:
1.18
1.19
1.20
1.21
1.22
"")' IDF SUN P"
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage
rate of discount applies to other representative items not listed in
this Bid.
GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship,
or performance of the items offered on this Bid prior to their
delivery, it shall be the responsibility of the successful Proposers to
notify the City at once, indicating in their letter the specific
regulation which required an alteration. The City of Sunny Isles
Beach reserves the right to accept any such alteration, including
any price adjustments occasioned thereby, or to cancel at no
further expense to the City.
SAFETY STANDARDS:
The Proposers warrants that the product(s) supplied to the City
conforms in all respects to the standards set forth in the
occupational safety and health act (OSHA) and its amendments.
Bids must be accompanied by a materials data safety sheet (MSDS)
when applicable.
WARRANTIES:
Successful Proposers shall act as agent for the City in the follow -up
and compliance of all items under Warranty/Guaranty and complete
all forms for Warranty/Guarantee coverage under this Contract.
COPYRIGHTS /PATENT RIGHTS:
Proposers warrants that there has been no violation of copyrights
or patent rights in manufacturing, producing or selling of goods
shipped or ordered, as a result of this Bid. The seller agrees to
indemnify City from any and all liability, loss, or expense
occasioned by any such violation.
LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The contractor shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each vendor submitting a Bid on this
Request for Proposal shall include a copy of the company's local
business tax /occupational license(s) with the Bid response. For
information specific to City of Sunny Isles Beach local business
tax/occupational licenses, please call Code Enforcement & Licensing
at (305) 792 -1705. If the contractor is operating under a fictitious
name as defined in Section 865.059, Florida Statutes, proof of
current registration with the Florida Secretary of State shall be
submitted with the Bid. A business formed by an attorney actively
licensed to practice law in this state, by a person actively licensed
by the Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her
licensed profession, or by any corporation, partnership, or other
commercial entity that is actively organized or registered with the
Department of State shall submit a copy of the current licensing
from the appropriate agency and /or proof of current active status
with the Division of Corporations of the State of Florida.
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample must
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
be labeled with the Proposers name and manufacturer's brand
name and delivered by them within ten (10) calendar days of
Proposers shall assume the full duty, obligation, and expense of
Proposers receipt of the "Notice to Proceed ", unless schedule
obtaining all necessary licenses, permits, inspections, and insurance
indicates a different time. If samples are requested subsequent to
required. The Proposers shall be liable for any damages or loss to
the Bid opening, they should be delivered within ten (10) calendar
the City occasioned by negligence of the Proposers (or their agent)
days of the request. The City will not be responsible for returning
or any person the Proposers has designated in the completion of
samples.
their contract as a result of the Bid. Contractor shall be required to
furnish a copy of all licenses, certificates of competency or other
1.17 OUANTITY GUARANTY:
licensor requirements necessary to practice their profession as
required by Florida State Statute, Miami -Dade County, and City of
No guaranty or warranty is given or implied by the City as to the
Sunny Isles Beach Code. Contractors shall include current Miami -
total amount that may or may not be purchased from any resulting
Dade County Certificates of Competency. These documents shall
City of Sunny Isles Beach Request for Proposal No. 12 -05 -02
OF SUN Pr-
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02 1 0
be furnished to the City along with the Bid response. Failure to
delivery schedules may result in the Contractor being found in
furnish these documents or to have required licensor will be
default.
grounds for rejecting the Bid.
1.28 DEFAULT PROVISION:
1.24
CERTIFICATES) OF INSURANCE:
In case of default by the Proposers, the City of Sunny Isles Beach
Proposers shall furnish to the Office of the City Clerk, City of Sunny
may procure the articles or services from other sources and hold
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida
the Proposers responsible for any excess costs occasioned or
33160, certificate(s) of insurance which indicate that insurance
incurred thereby.
coverage has been obtained from an insurance company authorized
to do business in the State of Florida or otherwise secured in a
1.29 SECONDARY /OTHER VENDORS:
manner satisfactory to the City, for those coverage types and
amounts listed in this document, in an amount equal to 100% of
The City reserves the right in the event the primary vendor cannot
the requirements and shall be presented to the City prior to
provide an item(s) or service(s) in a timely manner as requested, to
issuance of any Contract(s) or Award(s) Document(s). The City of
seek other sources without violating the intent of the Contract.
Sunny Isles Beach shall be named as "additional insured" with
respect to this coverage. The required certificates of insurance
1.30 DEFINITIONS:
shall not only name the types of policies provided, but shall also
refer specifically to this Bid and section. At the time of Bid
Wherever used in these General Conditions or in the other Contract
submission the Proposers must submit certificates of insurance as
Documents, the following terms shall have the meaning indicated
outlined in the General Conditions section. All required insurances
which shall be applicable to both the singular and plural thereof:
shall name the City of Sunny Isles Beach as additional insured and
such insurance shall be issued by companies authorized to issue
Acceptance: Acceptance by the City of the Work as
insurance in the State of Florida. It shall be the responsibility of
being fully complete in accordance with
the Proposers and insurer to notify the City Manager of the City of
the Contract Documents subject to
Sunny Isles Beach of cancellation, lapse, or material modification of
waiver of claims.
any insurance policies insuring the Proposers, which relate to the
activities of such vendor and the City of Sunny Isles Beach. Such
Agreement: The written Agreement between the City
notification shall be in writing, and shall be submitted to the City
and the Contractor covering the Work to
finance support service director thirty (30) days prior to
be performed, which includes the
cancellation of such policies. This requirement shall be reflected on
Contract Documents.
the certificate of insurance. Failure to fully and satisfactorily
comply with the city's insurance and bonding requirements set
Addenda: Written or graphic instruments issued
forth herein will authorize the City Manager to implement a
prior to the Bid Opening which modify
rescission of the Bid award without further City Commission action.
or interpret the Contract Documents,
The Proposers hereby holds the City harmless and agrees to
Drawings and Specifications, by
indemnify City and covenants not to sue the City by virtue of such
addition, deletions, clarifications or
rescission.
corrections.
1.25
ASSIGNMENT:
Approved: Means approved by the City.
The Contractor shall not transfer or assign the performance
Bid: The offer of the Proposers submitted on
required by this Bid without prior written consent of the City
the prescribed form setting forth the
Manager. Any award issued pursuant to the Request for Proposal
prices for the Work to be performed.
and monies which may be due hereunder are not assignable except
with prior written approval of the City Manager. Further, in the
Proposers: Any person, firm or corporation
event that the majority ownership or control of the Contractor
submitting a Bid for Work.
changes hands subsequent to the award of this contract,
Contractor shall promptly notify City in writing (via United States
Bonds: Bid, performance bond and other
Postal Service — Certified Mail, Return Receipt Requested) of such
instruments of security, furnished by the
change in ownership or control at least thirty (30) days prior to
Contractor and their surety in
such change and City shall have the right to terminate the contract
accordance with the Contract
upon sixty (60) days written notice, at City's sole discretion.
Documents and in accordance with the
law of the State of Florida.
1.26
HOLD HARMLESS /INDEMNIFICATION:
Change Order: A written order to the Contractor signed
The Contractor shall indemnify, hold harmless, and defend the City
by the City authorizing an addition,
of Sunny Isles Beach, it's officers, agents and employees from and
deletion or revision in the Work, or an
against any claims, demands or causes of action of whatsoever
adjustment in the Contract Price or the
kind or nature arising out of error, omission, negligent act, conduct,
Contract Time issued after execution of
or misconduct of the Contractor, their agents, servants or
the Agreement.
employees in the provision of goods or the performance of services
pursuant to this Bid and / or from any procurement decision of the
City: City of Sunny Isles Beach, 18070 Collins
City including without limitation, awarding the Contract to the
Avenue, Sunny Isles Beach, Florida
Contractor.
33160.
1.27
NON - CONFORMANCE TO CONTRACT:
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Contractor's
The City of Sunny Isles Beach may withhold acceptance of, or
Bid, the Bonds, the Notice of Award, the
reject items which are found upon examination, not to meet the
Agreement between the City and
specification requirements. Upon written notification of rejection,
Contractor as well as any addenda
items shall be removed within (5) calendar days by the vendor at
thereto, these General Conditions,
their own expense and redelivered at their expense. Rejected
Special Conditions, the Technical
goods left longer than thirty (30) calendar days will be regarded as
Specifications, Drawings and
abandoned and the City shall have the right to dispose of them as
Modifications, Notice to Proceed,
its own property. Rejection for non - conformance or failure to meet
Request for Proposal, Insurance
Certificates, Change Orders and
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02 1 0
L/jY
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Written Notice: The term "Notice" as used herein shall
mean and include all written notices,
Contract Price:
The total monies payable to the
demands, instructions, claims, approvals
Contractor under the Contract
and disapproval's required to obtain
Documents.
compliance with Contract requirements.
Written notice shall be deemed to have
Contract Time:
The number of calendar days stated in
been duly served if delivered in person
the Agreement for the completion of the
to the individual or to a member of the
Work,
firm or to an officer of the corporation
for whom it is intended, or to an
Contracting Officer:
The individual who is authorized to sign
authorized representative or such
the contract documents on behalf of the
individual, firm, or corporation, or if
City's governing body.
delivered at or sent by registered mail to
the last business address known to
Contractor:
The person, firm or corporation with
them who gives the notice. Unless
whom the City has executed this
otherwise stated in writing, any notice
Agreement.
to or demand upon the City under this
Contract shall be delivered to the City.
Day:
A calendar day of twenty-four hours
measured from midnight to the next
1.31 BID AWARD:
midnight.
The City reserves the right to reject any and all Bids at its sole
Field Order:
A written order issued by the City which
discretion. Bids shall be awarded by the City after the City
clarifies or interprets the Contract
performs all necessary searches, inquiries, exploration, and analysis
Documents or orders minor changes in
of the Bids. The Bid shall be awarded to the lowest responsible
the Work.
and responsive proposer whose Bid best serves the interests of and
represents the best value to the City in conformity with the criteria
Modification:
Modification means any one of the
set forth in Section 62 -8 of the City Code. No Notice of Award will
following: (a) a written amendment of
be given until the City has concluded any investigation(s) as they
the Contract Documents signed by both
deem necessary to establish the Proposer's capability to perform
parties, (b) a Change Order, (c) a
the Services as described in this RFP, ITB, RFQ or ITQ, as
written clarification or interpretation if
substantiated by the required professional experience, client
issued by the City, or (d) a written order
references, technical knowledge and qualifications; and sufficient
for minor change or alteration in the
labor and equipment to comply with the City's established
Work issued by the City. A modification
standards, as well as the financial capability of the Proposer to
may only be issued after execution of
perform the Work in accordance with the Contract Documents to
the Agreement.
the satisfaction of the City within the time prescribed. The City
reserves the right to reject the Bid of any Proposers on the basis of
Notice of Award:
The written notice by City to the
these queries and investigations and who does not meet the City's
apparent successful Proposers stating
satisfaction, even though the firm may be the lowest dollars and
that upon compliance with the
cents Bid. In analyzing Bids, the City will also take into
conditions precedent to be fulfilled by
consideration client references, past work experience and work
him within the time specified, City will
product, proven ability to satisfactorily perform. If the Contract is
execute and deliver the Agreement to
awarded, the City will issue the Notice of Award and give the
him.
successful Proposers a Contract for execution within ninety (90)
days after opening of Bids. The City specifically reserves the right
Samples:
Physical examples which illustrate
to award the contract to a proposer who is not necessarily the
materials, equipment or workmanship
lowest dollars and cents proposers on the basis of the results of
and establish standards by which the
these queries and investigation(s).
Work will be judged.
1.32 EXECUTION OF AGREEMENT:
Specifications:
Those portions of the Contract
Documents consisting of written
At least four counterparts of the Agreement, the Performance
technical descriptions of materials,
Bond, the Certificates of Insurance and such other Documents as
equipment, construction systems,
required by the Contract Documents shall be executed and
standards and workmanship as applied
delivered by Contractor to the City within ten (10) calendar days of
to the Work.
receipt of the Notice of Award.
Statement of Services: The form furnished by the City which is
1.33 LAWS AND REGULATIONS:
to be used by the Contractor in
requesting progress payments.
The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Supplier:
Any person or organization who supplies
Contractor observes that the Specifications are at variance
materials or equipment for the Work,
therewith, they will give the City prompt written notice thereof, and
including that fabricated to a special
any necessary changes shall be adjusted by an appropriate
design, but who does not perform labor
modification. If the Contractor performs any Work knowing it to be
at the site.
contrary to such laws, ordinances, rules and regulations, and
without such notice to the City, they will bear all costs arising
Work:
Any and all obligations, duties and
wherefrom.
responsibilities necessary to the
successful completion of the Project
1.34 TAXES:
assigned to or undertaken by Contractor
under the Contract Documents,
The City of Sunny Isles Beach is exempt from sales tax imposed by
including all labor, materials, equipment
the State and /or Federal Government. Florida Sales Tax Exemption
and other incidentals, and the furnishing
No. 23 -00- 477131 -54C appears on each purchase order.
thereof.
Exemption certificates are available upon request.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
1.35
1.36
1.37
DUTY TO DEFEND. INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Contractor shall defend,
indemnify and hold harmless the City, its officers, agents and
employees, from or on account of any injuries or damages,
received or sustained by any person or persons during or on
account of any operations connected with the Work described in
the Contract Documents, or by or in consequence of any
negligence in connection with the same; or by use of any improper
materials or by or on account of any act or omission of the said
Contractor or his Sub- Contractor, agents, servants or employees.
The Contractor will defend, indemnify and hold harmless the City
and their agents or employees from and against all claims,
damages, losses and expenses including attorneys' fees arising out
of or resulting from the performance of the Work, provided that
any such claim damage, loss or expense (a) is attributable to bodily
injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than Work itself) including the loss of use
resulting wherefrom and (b) is caused in whole or in part by any
negligent act or omission of the Contractor, Sub - Contractor, anyone
directly or indirectly employed by any of them or anyone for whose
acts any of them may be liable, regardless of whether or not it is
caused by a party indemnified hereunder. In the event that a court
of competent jurisdiction determines that Sec. 725.06 (2), F.S. is
applicable to this Work, then in lieu of the above provisions of this
section the parties agree that Contractor shall indemnify, defend
and hold harmless the City, their officers and employees, to the
fullest extent authorized by Sec. 725.06 (2) F.S., which statutory
provisions shall be deemed to be incorporated herein by reference
as if fully set forth herein. In the event that any action or
proceeding is brought against City by reason of any such claim or
demand, Contractor, upon written notice from City shall defend
such action or proceeding by counsel satisfactory to City. The
indemnification provided above shall obligate Contractor to defend
at its own expense or to provide for such defense, at City's option,
any and all claims of liability and all suits and actions of every name
and description that may be brought against City, excluding only
those which allege that the injuries arose out of the sole negligence
of City, which may result from the operations and activities under
this Contract whether the Work be performed by Contractor, its
Sub - Contractors, or by anyone directly or indirectly employed by
either.
DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical
Specifications.
CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they make
a general assignment for the benefit of their creditors, or if a
trustee or receiver is appointed for the Contractor or for any of
their property, or if they file a petition to take advantage of any
debtor's act, or to reorganize under bankruptcy or similar laws, or if
they repeatedly fails to supply sufficient skilled workmen or suitable
materials or equipment, or if they repeatedly fail to make prompt
payments to Sub - Contractors or for labor, materials or equipment
or they disregard laws, ordinances, rules, regulations or orders of
any public body having jurisdiction, or if they disregard the
authority of the City, of if they otherwise violate any provision of,
the Contract Documents, then the City may, without prejudice to
any other right or remedy and after giving the Contractor and the
surety ten (10) days written notice, terminate the services of the
Contractor and take possession of the Project and of all materials,
equipment, tools, construction equipment and machinery thereon
owned by the Contractor, and finish the Work by whatever method
they may deem expedient. In such case the Contractor shall not
be entitled to receive any further payment until the Work is
finished. If the unpaid balance of the Contract Price exceeds the
direct and indirect costs of completing the Project, including
compensation for additional professional services, such excess shall
be paid to the Contractor. If such costs exceed such unpaid
balance, the Contractor will pay the difference to the City. Such
costs incurred by the City will be determined by the City and
1.38
1.39
1.40
1.41
(4jy OF SUN li` Y
incorporated in a Change Order. If after termination of the
Contractor under this Section, it is determined by a court of
competent jurisdiction for any reason that the Contractor was not
in default, the rights and obligations of the City and the Contractor
shall be the same as if the termination had been issued pursuant to
this document.
1.37.1 Where the Contractor's services have been so
terminated by the City said termination shall not
affect any rights of the City against the Contractor
then existing or which may thereafter accrue. Any
retention or payment of moneys by the City due the
Contractor will not release the Contractor from
liability.
1.37.2 Upon ten (10) days written notice to the Contractor,
the City may, without cause and without prejudice to
any other right or remedy, elect to terminate the
Agreement. In such case, the Contractor shall be
paid for all Work executed and accepted by the City
as of the date of the termination. No payment shall
be made for profit for Work which has not been
performed.
MISCELLANEOUS:
Proposers acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be
deemed to have been validly given if delivered in
person to the individual or to a member of the firm or
to an officer of the corporation for whom it is
intended, or if delivered at or sent by registered or
certified mail, postage prepaid, to the last business
address known to them who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Contractor shall have the right to keep
one record set of the Contract Documents upon
completion of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation,
the warranties, guarantees and obligations imposed
upon Contractor and those in the Special Conditions
and the rights and remedies available to the City,
shall be in addition to, and shall not be construed in
any way as a limitation of, any rights and remedies
available by law, by special guarantee or by other
provisions of the Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any
error, omission, or act of the other or of any of their
employees or agents or others for whose acts they
are legally liable, claim shall be made in writing to the
other party within a reasonable time of the first
observance of such in jury or damage.
WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
GOVERNING LAW:
The Contract shall be construed in accordance with and governed
by the law of the State of Florida.
VENUE:
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
Venue of any action to enforce the Contract Documents shall be in
Miami -Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgment upon the award rendered by the
arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami -Dade County, Florida. All costs of
arbitration and attorneys' fees incurred by the parties shall be paid
by the non - prevaifing party or, if neither party prevails on the
whole, each party shall be responsible for a portion of the costs of
arbitration and their respective attorneys' fees as may be
determined by the court on confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City's expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any claim
for additional compensation made by Contractor, and to conduct an
audit of the financial and accounting records of Contractor which
relate to the Project. Contractor shall retain and make available to
of SO PC'
City all such books and records and accounts, financial or
otherwise, which relate to the Project and to any claim for a period
of three years following final completion of the Project. During the
Project and the three year period following final completion of the
Project, Contractor shall provide City access to its books and
records upon five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application
of such provisions to persons or situations other than those as to
which it shall have been held invalid or unenforceable shall not be
affected thereby, and shall continue in full force and effect, and be
enforced to the fullest extent permitted by law.
1.45 INDEPENDENT CONTRACTOR:
End of Section
The Contractor is an independent Contractor under the Contract.
Services provided by the Contractor shall be by employees of the
Contractor and subject to supervision by the Contractor, and not as
officers, employees, or agents of the City. Personnel policies, tax
responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative
procedures, applicable to services rendered under the Contract
shall be those of the Contractor.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
Section 2
Special Terms and Conditions
2.1 PURPOSE OF BID:
The purpose of this solicitation is to establish a contract for preventative maintenance of
automotive and heavy duty truck repair services for the City of Sunny Isles Beach on an as
needed basis.
2.2 PRE -BID CONFERENCE:
A Pre -Bid Conference for all potential Proposers is set for 10:00a.m. on 06/05/2012 in the
First Floor Conference Room at the City of Sunny Isles Beach Government Center located at
18070 Collins Avenue, Sunny Isles Beach, Florida 33160.
2.3 TERM
This contract will commence on the first calendar day of the month succeeding approval of the
contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award
letter, which is distributed by the City's Purchasing Agent; and contingent upon the completion
and submittal of all required Bid documents. This contract shall remain in effect for one (1) year;
provided that the services rendered by the bidder during the contract period are satisfactory and
that City funding is available as appropriated on an annual basis.
2.4 OPTIONS TO RENEW
Prior to, or upon completion, of that initial term, the City shall have the option to renew this
contract for an additional four (4) one year renewals. Prior to completion of each exercised
contract term, the City may consider an adjustment to the price based on changes in the
following pricing index: Consumer Price Index for Urban Wage Earners and Clerical
Workers (CPI -W): Miami — Fort Lauderdale, FL
It is the vendor's responsibility to request any pricing adjustment under this provision. For any
adjustment to commence on the first day of any exercised option period, the vendor's request for
adjustment should be submitted 60 days prior to expiration of the then current contract term.
The vendor adjustment request should not be in excess of the relevant pricing index change. If
adjustment request is not received from the vendor, the City will assume the vendor has agreed
that the optional term may be exercised without pricing adjustment. Any adjustment request
received after the commencement of a new option period may not be considered.
The City reserves the right to negotiate lower pricing for the additional term(s) based on market
research information or other factors that influence price. The City reserves the right to apply
any reduction in pricing for the additional term(s) based on the downward movement of the
applicable index.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
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The City reserves the right to reject any price adjustments submitted by the vendor and /or to not
exercise any otherwise available option period based on such price adjustments. Continuation of
the contract beyond the initial period, and any option subsequently exercised, is a City
prerogative, and not a right of the vendor. This prerogative will be exercised only when such
continuation is clearly in the best interest of the City.
Should the vendor decline the City's right to exercise the option period, the City may consider the
vendor in default which may affect the vendor's eligibility for future contracts.
NOTE: IF MULTIPLE VENDORS ARE INVOLVED UNDER THE GIVEN CONTRACT, ANY
OPTIONS TO RENEW WILL BE RESTRICTED TO THE SPECIFIC ITEMS OF WORK
INITIALLY AWARDED TO ANY SPECIFIC VENDOR.
2.5 METHOD OF AWARD
Award of this contract will be made to the lowest priced responsive, responsible vendors on a
group -by -group basis. To be considered for award by group, the vendor shall offer prices for all
items within a given group. The City will then select the vendors to award for each group by
totaling either the unit prices for all of the items within each group, or if so structured, by totaling
the extended pricing for each item within each group. If a vendor fails to submit an offer for all
items within the group, its offer for that specific group will be rejected.
While the award will be made to multiple vendors by group to assure availability, the City intends
to use the lowest priced vendor to meet its requirements or to use other sources as appropriate
and in the City's best interest. Award to multiple vendors is made for the convenience of the City
and does not exempt the primary vendor from fulfilling its contractual obligations. Failure to
perform as noted may result in the vendor being deemed in breach of contract. The City may
terminate the contract for default. The geographical location of the proposers facility will be
taken into consideration during the evaluation process.
2.5 MINIMUM REQUIREMENTS
The awarded vendor must meet the following minimum requirements;
Must be ASE certified in medium / heavy truck repair or similar
Must maintain a repair facility.
Must provide at least 3 commercial references of clients which the firm has
provided similar services listed within this bid.
2.6 PRICE
If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor
shall remain fixed and firm during the term of contract.
2.7 PERFORMANCE BOND
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
"'Y OF SUN Pr'
Intentionally Omitted
2.8 DELIVERY
All bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until
such time as they are delivered to, and accepted by, an authorized City representative.
2.9 INSURANCE
Comprehensive General Liability with minimum limits of Two Million Dollars ($2,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the
Comprehensive General Liability policy, without restrictive endorsements, as filed by the
Insurance Services Office, and must include:
• Premises and Operation
• Independent Contractors
• Broad Form Property Damages
• Broad Form Contractual Coverage applicable to this specific Contract, including any hold
harmless and /or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
• Owned Vehicles;
• Hired and Non -Owned Vehicles;
• Employers' Non - Ownership.
Before starting the Work, the vendor will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City's possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above - referenced policies.
The vendor agrees that if any part of the Work under the Contract is sublet, they will
require the Sub - vendor(s) to carry insurance as required, and that they will require the
Sub- vendor(s) to furnish to them insurance certificates similar to those required by the
City in this section.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
`'' _ of SO4 P
2.9.1 Cancellation and Re- Insurance:
If any insurance should be canceled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance for the coverage specified in this section in order to
maintain coverage during the life of this Contract. All deductibles must be declared by
the Contractor and must be approved by the City. At the option of the City, either the
Contractor shall eliminate or reduce such deductible or the Contractor shall procure a
Bond, in a form satisfactory to the City, covering the same.
2.10 MONTHLY INVOICES PAYMENTS
Cut -off date is the close of the last business day of the month. Contractor shall submit by the
10th day of the following month Contractor's completed Statement of Services /Invoice. Should
the 10th fall on a weekend or holiday, Contractor shall submit his application on the next
workday.
Contractor is advised that processing of invoices must follow this schedule, as the City has
funding requirements and other payment obligations which may prevent payment of late
Statement of Services for that month's billing cycle. A late Statement of Services with a
recommendation for payment will be paid in the next month's billing cycle.
2.11 WARRANTY
A. Type of Warranty Coverage Required
In addition to all other warranties that may be supplied by the bidder, the bidder shall
warrant its products and /or service against faulty labor and /or defective material, for a
minimum period of one (1) year after the date of acceptance of the labor, materials
and /or equipment by the City. This warranty requirement shall remain in force for the
full one (1) year period; regardless of whether the bidder is under contract with the City
at the time of defect. Any payment by the City on behalf of the goods or services
received from the bidder does not constitute a waiver of these warranty provisions.
Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any deficiency, at no cost to the
City, within 1 calendar day after the City notifies the bidder of such deficiency in writing.
If the bidder fails to honor the warranty and /or fails to correct or replace the defective
work or items within the period specified, the City may, at its discretion, notify the
bidder, in writing, that the bidder may be debarred as a City bidder and /or subject to
contractual default if the corrections or replacements are not completed to the
satisfaction of the City within 1 calendar day of receipt of the notice. If the bidder fails
to satisfy the warranty within the period specified in the notice, the City may (a) place
the bidder in default of its contract, and /or (b) procure the products or services from
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
`pry OF SO P',
another vendor and charge the bidder for any additional costs that are incurred by the
City for this work or items; either through a credit memorandum or through invoicing.
2.12 COMPLETE PROJECT REQUIRED
These specifications describe the items /systems required, enumerating or defining the extent of
the same as necessary. Failure to list any items or classes under scope of the several sections
shall not relieve the bidder from furnishing or delivering as required by any part of these
specifications to the satisfaction of the City.
2.13 CRIMINAL HISTORY BACKGROUND CHECKS
Prior to the commencement of work, the City, at the bidders expense, will conduct a
comprehensive criminal background check by accessing the Florida Department of Law
Enforcement's (FDLE) Volunteer and Employee Criminal History System ( VECHS). The City,
through the VECHS program will request fingerprint based criminal history background checks for
all contingent personnel hired under this contract. Through the VECHS program, the FDLE and
the Federal Bureau of Investigation (FBI) will provide state and national fingerprint based
criminal history information on applicants. All contingent personnel will be required to sign an
authorization for the City to access criminal background information. All costs shall be borne by
the bidder.
2.14 DEFICIENCIES IN WORK TO BE CORRECTED BY THE VENDOR (AUTOMOTIVE)
The vendor shall promptly correct any and all apparent or latent deficiencies and /or defects in
work and /or any work that fails to conform to the contract documents; regardless of the
fabrication, installation or completion status of the overall task. All corrections shall be made
within five (5) calendar days after such rejected defects, deficiencies, and /or non - conformances
are verbally reported to the vendor by the City's project administrator, who may confirm all such
verbal reports in writing. The vendor shall bear all costs of correcting such rejected work. If the
vendor fails to correct the work within the period specified, the City may at its discretion, notify
the vendor in writing, that the vendor is subject to contractual default provisions if the
corrections are not completed to the satisfaction of the City within five (5) calendar days of
receipt of the notice. If the vendor fails to correct the work within the period specified in the
notice, the City shall place the vendor on default, obtain the services of another vendor to correct
the deficiencies, and charge the incumbent vendor for these costs; either through a deduction
from the final payment owed to the vendor or through invoicing. If the vendor fails to honor this
invoice or credit memo, the City may terminate the contract for default.
A. DELAY PENALTIES:
Should the vendor fail to make repairs within (5) working days (excluding Saturday, Sunday
and Federal Holidays) from the date of the agreement to repair; or fail to supply parts
needed to the City or other mutually agreed on repair facility within (5) working days from
the date of order; then a delay charge of $200.00 per day (excluding Saturday, Sunday and
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
`4- OF suµ P"
Holidays) for each (8) hour day delay or part thereof, exclusive of Saturdays, Sundays and
Holidays, shall be charged to the Guaranteed Maximum Cost of Repairs.
2.15 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR
Unless otherwise provided in Section 3 (entitled "Technical Specifications "), of this solicitation the
vendor shall furnish all labor, material and equipment necessary for satisfactory contract
performance. When not specifically identified in the technical specifications, such materials and
equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and
equipment shall be subject to the inspection and approval of the City's Project Manager.
2.16 LABOR AND MATERIAL CHARGES
The vendor shall provide the City with labor and materials in strict accordance with all solicitation
requirements on an as needed, when needed basis. Accordingly, the vendor shall indicate the
cost of this labor and materials on the submittal form included within this solicitation. The
vendor shall not offer an overtime hourly labor rate that exceeds 1 1/2 times the value of the
regular hourly labor rate; nor shall the vendor offer a cost of materials that exceeds a 20% mark-
up from the vendor's actual cost. If non - compliance in either regard is evident either from the
offer itself or from subsequent evaluation proceedings, the offer shall be considered non-
responsive and ineligible for award.
2.17 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The vendor hereby acknowledges and agrees that all materials, except where recycled content is
specifically requested, supplied by the vendor in conjunction with this solicitation and resultant
contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the
event any of the materials supplied to the City by the vendor are found to be defective or do not
conform to specifications: (1) the materials may be returned to the vendor at the vendor's
expense and the contract cancelled or (2) the City may require the vendor to replace the
materials at the vendor's expense.
2.18 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON
PRICE QUOTES:
While the City has listed all major items within this solicitation which are utilized by City
departments in conjunction with their operations, there may be similar items that must be
purchased by the City during the term of this contract. Under these circumstances, a City
representative will contact the primary vendor to obtain a price quote for the similar items. If
there are multiple vendors on the contract, the City representative may also obtain price quotes
from these vendors. The City reserves the right to award these similar items to the primary
contract vendor, another contract vendor based on the lowest price quoted, or to acquire the
items through a separate solicitation.
2.19 WORK ACCEPTANCE
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
L',� OF 5Uµ W1
This project will be inspected by an authorized representative of the County. This inspection
shall be performed to determine acceptance of work, appropriate invoicing, and warranty
conditions.
2.20 DRUG AND ALCOHOL TESTING (GROUP C ONLY)
The contractor agrees to establish and implement a drug and alcohol testing program that
complies with 49 CFR Parts 653 and 654, produce any documentation necessary to establish its
compliance with Parts 653 and 654, and permit any authorized representative of the United
States Department of Transportation or its operating administrations, the State Oversight Agency
of Florida, or the Miami Dade County, to inspect the facilities and records associated with the
implementation of the drug and alcohol testing program as required under 49 CFR Parts 653 and
654 and review the testing process. The contractor agrees further to certify annually its
compliance with Parts 653 and 654 before (insert date) and to submit the Management
Information System (MIS) reports before (insert date before March 15) to (insert title and
address of person responsible for receiving information). To certify compliance the contractor
shall use the "Substance Abuse Certifications" in the "Annual List of Certifications and Assurances
for Federal Transit Administration Grants and Cooperative Agreements," which is published
annually in the Federal Register.
2.21 ENERGY CONSERVATION (GROUP C ONLY)
The contractor agrees to comply with mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act.
2.22 FEDERAL CHANGES (GROUP C ONLY)
Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and
directives, including without limitation those listed directly or by reference in the Master
Agreement between Purchaser and FTA, as they may be amended or promulgated from time to
time during the term of this contract. Contractor's failure to so comply shall constitute a material
breach of this contract.
2.23 NO OBLIGATION BY THE FEDERAL GOVERNMENT (GROUP C ONLY)
(1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any concurrence
by the Federal Government in or approval of the solicitation or award of the underlying contract,
absent the express written consent by the Federal Government, the Federal Government is not a
party to this contract and shall not be subject to any obligations or liabilities to the Purchaser,
Contractor, or any other party (whether or not a party to that contract) pertaining to any matter
resulting from the underlying contract.
(2) The Contractor agrees to include the above clause in each subcontract financed in whole or in
part with Federal assistance provided by FTA. It is further agreed that the clause shall not be
modified, except to identify the subcontractor who will be subject to its provisions.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
" "), OF SUN Pr
2.24 PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS
(GROUP C ONLY)
(1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of
1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil
Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of
the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any
statement it has made, it makes, it may make, or causes to be made, pertaining to the
underlying contract or the FTA assisted project for which this contract work is being performed.
In addition to other penalties that may be applicable, the Contractor further acknowledges that if
it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or
certification, the Federal Government reserves the right to impose the penalties of the Program
Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems
appropriate.
(2) The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or
fraudulent claim, statement, submission, or certification to the Federal Government under a
contract connected with a project that is financed in whole or in part with Federal assistance
originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the
right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor,
to the extent the Federal Government deems appropriate.
(3) The Contractor agrees to include the above two clauses in each subcontract financed in whole
or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not
be modified, except to identify the subcontractor who will be subject to the provisions.
2.25 CONTRACT TERMINATION
a. Termination for Convenience (General Provision) The City may terminate this contract, in
whole or in part, at any time by written notice to the Contractor when it is in the Government's
best interest. The Contractor shall be paid its costs, including contract close -out costs, and profit
on work performed up to the time of termination. The Contractor shall promptly submit its
termination claim to City to be paid the Contractor. If the Contractor has any property in its
possession belonging to the City, the Contractor will account for the same, and dispose of it in
the manner the City directs.
b. Termination for Default [Breach or Cause] (General Provision) If the Contractor does not
deliver supplies in accordance with the contract delivery schedule, or, if the contract is for
services, the Contractor fails to perform in the manner called for in the contract, or if the
Contractor fails to comply with any other provisions of the contract, the City may terminate this
contract for default. Termination shall be effected by serving a notice of termination on the
contractor setting forth the manner in which the Contractor is in default. The contractor will only
be paid the contract price for supplies delivered and accepted, or services performed in
accordance with the manner of performance set forth in the contract. If it is later determined by
the City that the Contractor had an excusable reason for not performing, such as a strike, fire, or
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
"'Y OF SUN Pt's
flood, events which are not the fault of or are beyond the control of the Contractor, the City,
after setting up a new delivery of performance schedule, may allow the Contractor to continue
work, or treat the termination as a termination for convenience.
c. Opportunity to Cure (General Provision) The City in its sole discretion may, in the case of a
termination for breach or default, allow the Contractor 30 days in which to cure the defect. In
such case, the notice of termination will state the time period in which cure is permitted and
other appropriate conditions If Contractor fails to remedy to City's satisfaction the breach or
default of any of the terms, covenants, or conditions of this Contract within [ten (10) days] after
receipt by Contractor of written notice from City setting forth the nature of said breach or
default, City shall have the right to terminate the Contract without any further obligation to
Contractor. Any such termination for default shall not in any way operate to preclude City from
also pursuing all available remedies against Contractor and its sureties for said breach or default.
d. Waiver of Remedies for any Breach In the event that City elects to waive its remedies for any
breach by Contractor of any covenant, term or condition of this Contract, such waiver by City
shall not limit City's remedies for any succeeding breach of that or of any other term, covenant,
or condition of this Contract.
e. Termination for Convenience The City, by written notice, may terminate this contract, in whole
or in part, when it is in the Government's interest. If this contract is terminated, the Recipient
shall be liable only for payment under the payment provisions of this contract for services
rendered before the effective date of termination.
f. Termination for Default If the Contractor fails to deliver supplies or to perform the services
within the time specified in this contract or any extension or if the Contractor fails to comply with
any other provisions of this contract, the City may terminate this contract for default. The City
shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of
the default. The Contractor will only be paid the contract price for supplies delivered and
accepted, or services performed in accordance with the manner or performance set forth in this
contract. If, after termination for failure to fulfill contract obligations, it is determined that the
Contractor was not in default, the rights and obligations of the parties shall be the same as if the
termination had been issued for the convenience of the Recipient.
The Contractor's right to proceed shall not be terminated nor the Contractor charged with
damages under this clause if-
1. The delay in completing the work arises from unforeseeable causes beyond the control and
without the fault or negligence of the Contractor. Examples of such causes include: acts of God,
acts of the Recipient, acts of another Contractor in the performance of a contract with the
Recipient, epidemics, quarantine restrictions, strikes, freight embargoes; and
2. The contractor, within [10] days from the beginning of any delay, notifies the City in writing
of the causes of delay. If in the judgment of the City, the delay is excusable, the time for
completing the work shall be extended. The judgment of the City shall be final and conclusive on
the parties, but subject to appeal under the Disputes clauses.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02 0
`")'OF suµ Pte_
If, after serving a notice of termination for default, the City determines that the Contractor has
an excusable reason for not performing, such as strike, fire, flood, events which are not the fault
of and are beyond the control of the contractor, the City, after setting up a new work schedule,
may allow the Contractor to continue work, or treat the termination as a termination for
convenience.
2.26 SUSPENSION AND DEBARMENT (GROUP C ONLY)
This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the contractor is
required to verify that none of the contractor, its principals, as defined at 49 CFR 29.995, or
affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940
and 29.945. The contractor is required to comply with 49 CFR 29, Subpart C and must include
the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it
enters into. By signing and submitting its bid or proposal, the bidder or proposer certifies as
follows:
The certification in this clause is a material representation of fact relied upon by City of Sunny
Isles Beach. If it is later determined that the bidder or proposer knowingly rendered an
erroneous certification, in addition to remedies available to City of Sunny Isles Beach, the Federal
Government may pursue available remedies, including but not limited to suspension and /or
debarment. The bidder or proposer agrees to comply with the requirements of 49 CFR 29,
Subpart C while this offer is valid and throughout the period of any contract that may arise from
this offer. The bidder or proposer further agrees to include a provision requiring such compliance
in its lower tier covered transactions.
2.27 CONTRACTS INVOLVING FEDERAL PRIVACY ACT REQUIREMENTS (GROUP C ONLY)
The following requirements apply to the Contractor and its employees that administer any system
of records on behalf of the Federal Government under any contract:
(1) The Contractor agrees to comply with, and assures the compliance of its employees with, the
information restrictions and other applicable requirements of the Privacy Act of 1974,
5 U.S.C. § 552a. Among other things, the Contractor agrees to obtain the express consent of the
Federal Government before the Contractor or its employees operate a system of records on
behalf of the Federal Government. The Contractor understands that the requirements of the
Privacy Act, including the civil and criminal penalties for violation of that Act, apply to those
individuals involved, and that failure to comply with the terms of the Privacy Act may result in
termination of the underlying contract.
(2) The Contractor also agrees to include these requirements in each subcontract to administer
any system of records on behalf of the Federal Government financed in whole or in part with
Federal assistance provided by FTA.
2.28 CIVIL RIGHTS (GROUP C ONLY)
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
y'r OF SUN Pr'
The following requirements apply to the underlying contract:
(1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42
U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. §
6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal
transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any
employee or applicant for employment because of race, color, creed, national origin, sex, age, or
disability. In addition, the Contractor agrees to comply with applicable Federal implementing
regulations and other implementing requirements FTA may issue.
(2) Equal Employment Opportunity - The following equal employment opportunity requirements
apply to the underlying contract:
(a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act,
as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor
agrees to comply with all applicable equal employment opportunity requirements of U.S.
Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs,
Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq., (which
implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by
Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment
Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive
orders, regulations, and Federal policies that may in the future affect construction activities
undertaken in the course of the Project. The Contractor agrees to take affirmative action to
ensure that applicants are employed, and that employees are treated during employment,
without regard to their race, color, creed, national origin, sex, or age. Such action shall include,
but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. In addition, the Contractor agrees to comply with
any implementing requirements FTA may issue.
(b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as
amended, 29 U.S.C. §§ 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to
refrain from discrimination against present and prospective employees for reason of age. In
addition, the Contractor agrees to comply with any implementing requirements FTA may issue.
(c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as
amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of
U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal
Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to
employment of persons with disabilities. In addition, the Contractor agrees to comply with any
implementing requirements FTA may issue.
(3) The Contractor also agrees to include these requirements in each subcontract financed in
whole or in part with Federal assistance provided by FTA, modified only if necessary to identify
the affected parties.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02 1
OF SUN Pr•
2.29 DISADVANTAGED BUSINESS ENTERPRISES (GROUP C ONLY)
a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26,
Participation by Disadvantaged Business Enterprises in Department of Transportation Financial
Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises
(DBE) is 10 %. The agency's overall goal for DBE participation is 10 %. A separate contract goal
has not been established for this procurement.
b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the
performance of this contract. The contractor shall carry out applicable requirements of 49 CFR
Part 26 in the award and administration of this DOT- assisted contract. Failure by the contractor
to carry out these requirements is a material breach of this contract, which may result in the
termination of this contract or such other remedy as City deems appropriate. Each subcontract
the contractor signs with a subcontractor must include the assurance in this paragraph (see 49
CFR 26.13(b)).
c. Intentionally Omitted
d. The contractor is required to pay its subcontractors performing work related to this contract
for satisfactory performance of that work no later than 30 days after the contractor's receipt of
payment for that work from the City. In addition, the contractor may not hold retainage from its
subcontractors.
e. The contractor must promptly notify the City, whenever a DBE subcontractor performing work
related to this contract is terminated or fails to complete its work, and must make good faith
efforts to engage another DBE subcontractor to perform at least the same amount of work. The
contractor may not terminate any DBE subcontractor and perform that work through its own
forces or those of an affiliate without prior written consent of City.
2.30 INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS (GROUP C
ONLY
The preceding provisions include, in part, certain Standard Terms and Conditions required by
DOT, whether or not expressly set forth in the preceding contract provisions. All contractual
provisions required by DOT, as set forth in FTA Circular 4220.1E, are hereby incorporated by
reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be
deemed to control in the event of a conflict with other provisions contained in this Agreement.
The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any
(name of grantee) requests which would cause (name of grantee) to be in violation of the FTA
terms and conditions.
END OF SECTION
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02 IN
Section 3
Scope of Services / Technical Specifications
3.0 BACKGROUND
of sup P�
The City's fleet consists of approximately 176 cars and light trucks. The goal of the City of Sunny
Isles Beach Fleet Department is to ensure their safe and economical operation by having an
effective preventative maintenance program in place and providing for general repairs.
The City has established minimum specifications which include special and specific vehicle
maintenance requirements to assure the safe and economical operation of city fleet vehicles. The
successful repair facility shall possess appropriate facility, equipment, and professional staff with
the skills and experience needed to maintain the City's fleet in accord with Manufacturer's
recommended specifications. The facility shall have the ability to perform quality work, as solely
determined by the City of Sunny Isles Beach, qualifying it to maintain the City's fleet as specified.
The selected repair facility will, from the onset, be held to a very high level of
performance and efficiency in maintaining the City's fleet. The contractor shall furnish all
necessary supervision, labor, tools and parts and supplies necessary to provide the service for the
City's fleet in accordance with Manufacturer's recommendations in order to maintain factory
warranties and any extended warranties.
City of Sunny Isles Beach Approximate number of vehicles in Fleet by year Make and Model
YEAR
MAKE
MODEL
1998
FORD
CROWN VIC
1998
FORD
CROWN VIC
1999
TRAILER
SMART TRAILER
2000
FORD
TAURUS
2009
POLARIS
ATV
1992
MERCURY
GRAND MARQUIS
1998
CHEV
S -10 P/U
1998
FORD
CROWN VIC
1998
KUSTOM
SMART TRAILER
1999
FORD
RANGER
1999
FORD
TAURUS
2000
BUICK
REGAL LS
2000
FORD
TAURUS
2000
FORD
F -350 P/U 4X4
2000
FORD
FOCUS
2000
FORD
TARUS
2000
FORD
CROWN VIC
2000
POLARIS
GENESIS
2001
ARROW
TRAILER
2001
ARROW
TRAILER
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
'11Y Of it}N P";
2001
FORD
EXPLORER
2001
FORD
CROWN VIC
2001
FORD
CROWN VIC
2001
FORD
CROWN VIC
2001
FORD
CROWN VIC
2001
FORD
CROWN VIC
2001
FORD
CROWN VIC
2001
FORD
CROWN VIC
2001
FORD
CROWN VIC
2001
FORD
CROWN VIC
2001
FORD
F -250 PIU
2001
FORD
F 150 P/U
2001
FORD
EXPLORER
2001
TRAILER
JET SKI TRAILER
2003
TOYOTA
CAMRY
2004
CONT
ATV TRAILER
2004
ELDORADO
C5500 AEROLITE
2004
ELDORADO
C5500 AEROLITE
2004
FORD
EXPLORER
2004
FORD
EXPLORER
2004
FORD
EXPLORER
2004
FORD
F -350 4X4
2004
FORD
EXPLORER
2004
FORD
EXPLORER
2004
FORD
E -550
2004
FORD
EXPLORER
2004
FORD
F -250 4X4
2004
YAMAHA
KODIAC ATV
2005
ANDERSON
TRAILER
2005
BOBCAT
LOADER
2005
CECO
WASHER/TRAIL
2005
CHEV
IMPLALA
2005
CONT
ATV TRAILER
2005
CONT
TRAILER
2005
CONT
TRAILER
2005
CONT
SKI TRAILER
2005
CONT
SKI TRAILER
2005
CONT
JETSKI TRAILER
2005
FORD
EXPLORER
2005
FORD
CROWN VIC
2005
FORD
CROWN VIC
2005
FORD
CROWN VIC
2005
FORD
EXPLORER
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
L��y of St1N PN '
2005
FORD
EXPLORER
2005
FORD
EXPLORER
2005
FORD
EXPLORER
2005
FORD
EXPLORER
2005
FORD
EXPEDITION
2005
FORD
F -150 4X4
2005
FORD
SPORT -TRAC
2005
FORD
RANGER 4X4
2005
FORD
EXPEDITION
2005
FORD
F -650 DUMP
2005
FORD
EXPLORER
2005
YAMAHA
KODIAK 400 ATV
2005
YAMAHA
KODIAK 400 ATV
2005
YAMAHA
ATV
2005
YAMAHA
ATV
2005
YAMAHA
FX140 JETSKI
2005
YAMAHA
JET SKI
2005
YAMAHA
JET SKI
2005
KUSTOM
SMART TRAILER
2006
BIG D
CHOPPER
2006
CHEV
IMPALA
2006
ELDORADO
AEROTECH240
2006
FORD
CROWN VIC
2006
FORD
CROWN VIC
2006
FORD
CROWN VIC
2006
FORD
CROWN VIC
2006
FORD
CROWN VIC
2006
FORD
CROWN VIC
2006
FORD
CROWN VIC
2006
FORD
CROWN VIC
2006
FORD
CROWN VIC
2006
FORD
F -150 4X4
2006
FORD
RANGER 4X4
2006
FORD
RANGER 4X4
2006
FORD
EXPLORER
2006
HAUM
UTLY TRAILER
2006
SEAARK
BOAT
2006
TRAILER
UTLY TRAILER
2006
YAMAHA
ATV
2006
FORD
F -150 4X4
2007
ASPT
BOX TRAILER
2007
FORD
CROWN VIC
2007
FORD
CROWN VIC
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02 ���
"'), OF SU4 P"
2007
FORD
CROWN VIC
2007
FORD
CROWN VIC
2007
FORD
CROWN VIC
2007
FORD
CROWN VIC
2007
FORD
CROWN VIC
2007
FORD
CROWN VIC
2007
STERLING
ELGIN
2007
YAMAHA
YFM66FGWR
2008
FORD
F -550
2008
FORD
AEROTECH240
2008
GEM
eL
2008
GEM
eL
2008
MIDWEST
JETSKI TRAILER
2008
VERA
VT/ MIXER
2008
YAMAHA
RHINO
2008
YAMAHA
RHINO
2008
YAMAHA
RHINO
2009
FORD
CROWN VIC
2009
FORD
CROWN VIC
2009
FORD
CROWN VIC
2009
FORD
CROWN VIC
2009
FORD
CROWN VIC
2009
FORD
EXPLORER
2009
FORD
EXPLORER
2009
FORD
F -150 4X4
2009
POLARIS
RANGER
2009
POLARIS
ATV
2010
CHEVY
TAHOE
2010
CHEVY
TAHOE
2010
CHEVY
TAHOE
2010
CHEVY
C5500 AEROLITE
2010
CHRYSLER
300
2010
CHRYSLER
300
2010
DODGE
CHARGER
2010
FORD
EXPLORER
2010
FORD
EXPLORER
2010
FORD
EXPLORER
2010
FORD
EXPLORER
2010
FORD
EXPLORER
2010
FORD
EXPLORER
2010
FORD
CROWN VIC
2010
FORD
F -150 4X4
2010
FORD
EXPLORER
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
"4 OF 5130 P"
2010
HARLEY -D
ROAD KING
2010
HARLEY -D
ROAD KING
2010
HARLEY -D
ROAD KING
2010
HARLEY -D
ROAD KING
2010
POLARIS
RANGER
2010
POLARIS
RANGER
2011
ASPT
TRAILER
2011
CHEVY
IMPALA
2011
DODGE
DURANGO
2011
DODGE
DURANGO
2011
DODGE
CHARGER
2011
FORD
CROWN VIC
2011
FORD
CROWN VIC
2011
FORD
CROWN VIC
2011
FORD
CROWN VIC
2011
FORD
CROWN VIC
2011
FORD
CROWN VIC
2011
FORD
CROWN VIC
2011
FORD
CROWN VIC
2011
FORD
F -150 4X4
2011
FORD
F -150
2011
HARLEY -D
ROAD KING
2011
YAMAHA
FY1800K
2011
YAMAHA
FY1800K
2012
FORD
F -350 4X4 CREW
2012
FORD
FUSION HYBRID
2012
FORD
F -550
3.1 SCOPE OF SERVICES
Preventative Maintenance (PM) - Scheduled inspection of the vehicle based on either time or
mileage. PM's are scheduled for either 4 months or 4,000 miles, whichever comes first. Select
vehicles due to their unique service are performed more frequently. A PM consists of a visual
inspection of the vehicle for damage or missing parts, functional testing of components,
lubrication, tire rotation, and servicing as needed. We average 1,200 PM's a year. The following
should be performed:
Component
Action *reflects additional charge over
PM rate
Visual inspect vehicle for damage or missing
Advise accordingly
a its
City of Sunny Isles Beach I Request for Proposal No. 12- 05 -02��
,,,,),OF skw Pr
Verify function of dash board warning
Advise accordingly
indicators during prove out (key in crank
mode) advise if any warning indicators are
continuously on. Record idle hours for Police
units
Check horn & lights for operation.
*Repair as needed
Tires - Inspect for unusual wear or thread at
*Replace as needed.
or below 4/32nd of an inch
Rotate tires (if spare is new, rotate into
Part of PM
service) and inflate to manufacturers
recommendations
Parking and service brake
Inspect for proper operation and advise
accordingly.
Inspect coolant, brake, power steering,
Top off fluids and advise of any concerns.
transmission, rear axle, and washer fluid.
*Any Level 3 leak, fluid leaking on the ground
must be repaired.
Engine oil
Check oil level and condition prior to changing
it. Advise of any concerns. Next change oil
and filter. Fill to top of full line on dipstick
Inspect wiper blade and washer pump
*Replace as needed.
Air Filter
*Replace as needed
Battery terminals
Service art of PM
Transmission fluid and fuel filter
*Replace at 30,000 mile intervals
3.2 TECHNICAL REQUIREMENTS
Replacement Parts — Replacement parts should be New Original Equipment unless noted
otherwise or agreed upon for a specific repair or authorized by the Fleet Manager or designee.
Where an O.E. has multiple lines, the premium line should be used (Example: Motorcraft use
Super Duty, AC Delco use OE Service).
Exceptions
1. Motor Oil must be of premium grade and meet Ford Motor Company's specifications for
5W -20 or 5W -30 Synthetic Blend for gasoline engines and 15W 40 Super Duty for diesel
engines. Going forward, manufacturers may switch to a full synthetic. Provision for price
adjustments will be noted below.
Brakes on Ford Motor Company vehicles should be Motorcraft Super Duty when available
or Motorcraft. For marked patrol units use Ford Original Equipment pads, not Motorcraft.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
"11Y OF SUN Pr•
Transmission / Rear Axle Fluid / Refrigerant / Brake Fluid — Must be of high quality and
meet O.E. manufacturer's specifications.
4. Wiper Blades — High quality refill (Anco or Trico is acceptable), for GM AC Delco
Advantage line is preferred.
5. Misc. supplies — hose clamps, wire connectors, etc. must be of high quality.
Labor — Technicians must be certified by either the respective vehicle manufacturer or ASE
certified for the repairs being performed.
Contractor must have an ASE Certified Master Mechanic, on staff, for automobile and
light trucks, mechanics shall have the following ASE certifications:
• Al Engine Repair
• A2 Automatic Transmission /Transaxle
• A3 Manual Drive Train & Axles
• A4 Suspension & Steering
• A5 Brakes
• A6 Electrical /Electronic Systems
• A7 Heating and Air Conditioning
• A8 Engine Performance
Contractor shall be responsible for the appearance of all working personnel assigned to the
project (clean and appropriately dressed at all times).
All employees of the contractor shall be considered to be at all times the sole employees of the
contractor, under the contractor's sole direction, and not an employee or agent of the City of
Sunny Isles Beach.
Tires — The City purchases Goodyear tires using the State of Florida Contract. The repairing
facility shall either be able to provide tires accordingly or agree to stock and inventory city
supplied tires at no additional charges. All tires must be logged in and out electronically. The city
will pay for the mounting, balance, tire valves, and disposal of old tires upon usage at State of
Florida rate. The city will not be responsible for any other fees or charges.
Shop Equipment — The facility shall have sufficient high quality tools and equipment to service
late model vehicles (brake lathe, tire changer, tire balancer, alignment, tire pressure monitor
tools, and OBDII diagnostic equipment).
3.3 HOURS OF OPERATION
Contractor shall at a minimum, provide for the operation of the facility six (6) days per week,
from 7:30 a.m. to 5:00 p.m. Monday through Friday, 7:30a.m to 4:00p.m Saturday. When
applicable the City reserves the right to negotiate extended hours and or decrease hours, with at
least seven (7) days notice to Contractor.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
" "y Or SUN P"
Contractor shall operate the facility a minimum of 56 hours per week except for a holiday as
authorized by the City (New Year's Day, Thanksgiving, Christmas). Any changes in hours of
service (other than those dictated by emergencies) shall be made with prior approval by the City.
Successful contractor shall have access to check and respond to emails, at least 3x's a day,
morning, afternoon and late PM. Fine tuning to maximize revenues and minimum costs must be
an ongoing priority. It shall be recognized that City budget decisions may reduce or extend
operating hours.
3.4 PROTECTION
3.4.1 The contractor shall be solely responsible for City vehicles and equipment while in their
possession for maintenance and /or repairs.
3.4.2 Vehicles left at contractor's facility during non - business hours to complete service must
be stored in a secure area.
3.4.3 All minimum safety standards required by Municipal, County, State and Federal
ordinances and laws shall be strictly met by the contractor.
3.5 ESTIMATES
Bidder shall provide written "not to exceed" estimates on any repair. The estimate will include the
estimated number of hours, hourly rate, estimated material cost and completion date. It will be
the bidder's responsibility to ensure they have all the equipment and materials to provide
accurate estimates. No work shall be performed by the contractor before authorization is
provided by the City's Fleet Manager or designee.
3.6 HOURLY RATE
The hourly rates quoted shall include full compensation for labor, equipment use, and any other
cost to the bidder.
3.7 QUALITY OF PARTS TO BE FURNISHED
Parts furnished to the City shall meet or exceed the quality of the parts furnished originally for
the equipment (OEM). However, if the original manufacturer has updated the quality of the parts
for current production, parts supplied under this contract shall equal or exceed the updated
quality. Failure to provide items of such quality will be cause for rejection and / or return of said
item. The burden of proof and cost of analysis will be the Contractor's. There will be no reboxing
of pa rts.
Rebuilt / remanufactured parts will have been dismantled and reconstructed as necessary: all
internal and external parts cleaned and made free from rust and corrosion; all impaired,
defective, or substantially worked parts restored to a sound condition or replaced with new,
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02 11 0
`'Y of SUN pr-
rebuilt, or unimpaired used parts; all missing parts replaced with new, rebuilt, or unimpaired used
parts; and such other operations performed as are necessary to put the product in sound working
condition. Rebuilt or used parts must conform to the manufacturer's reconditioning tolerances.
Costs for lubricants, grease, and other similar materials used to maintain or repair city fleet
vehicles shall be included in the parts cost incurred by the Contractor and ultimately to be part of
the targeted operating budget costs in accordance with the provisions of this agreement.
3.8 PERFORMANCE STANDARDS
The Contractor needs to be fully aware of the fact that City departments that rely on vehicles to
perform their functions operate in a highly competitive environment and time for maintenance
and repair work is of the essence. With this in mind, the Contractor will meet the performance
standards noted below during the term of this agreement.
The Contractor will be expected to maintain these performance standards at all times. Labor
disputes, strikes, and other events, except those beyond the Contactors' control will not relieve
the Contractor of meeting these standards.
3.9 VEHICLE TURNAROUND TIME STANDARDS
The following percentages of all maintenance and repair work must be completed within 24 hours
of the vehicles delivery to the garage or within 24 hours of notification of maintenance
requirements (excluding weekends and non - working holidays):
General Fleet Vehicles 85% of the time
One -Ton or Smaller Vehicles 80% of the time
Larger than One -Ton Vehicles 75% of the time
(Includes Construction Equipment
& other specialty equipment)
No more than 5% of all vehicles will be out of services for maintenance or repair for more than
48 hours per trip to the garage with the following exceptions:
A. Accident or Vandalism Repair: If the cost of repair is less than $2,000, the repair must
be completed within ten (10) calendar days of the damage notification. If the cost of
repair is $2,000 or greater, the repair must be accomplished within twenty (20) calendar
days from the date of damage notification.
B. Vehicles awaiting repair authorization from the City: In cases where the Contractor is
awaiting repair authorization from the City to proceed with a given repair, the period
from which turnaround time is measured will begin with the City's authorization to
process with the repair.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
"')' OF SUN Pr'
C. Major component overhauls or replacements: Major component overhauls or
replacements within the first four (4) months of the initial contract year will require
written authorization from the City. The amount of time allowed for these repairs will be
decided by the City as a function of the need for the vehicle and the nature of the repair.
D. Vehicles Exempted by City: In instances where the City decides that it would be in
the City's best interest to temporarily waive vehicles turnaround performance standards
for all or selected vehicles, the City will provide the Contractor written notification of this
decision including specification of the time period for which these standards will be
relaxed.
The Contractor is responsible for notifying the representative of user departments by telephone,
email or in person when any vehicle will be out -of- service for maintenance or repair for more
than 24 hours.
3.10 REWORK
All rework must be performed within 24 hours after City notification of corrective action.
3.11 AD HOC REPORTS
The Contractor may be required to assist in the generation of any ad hoc reports as the City or
any of its user departments may request. In addition some users may require copies of repair
orders when vehicles are picked up to document costs incurred that are eligible for Federal
reimbursement. All such requires must go through the City's Fleet Manager.
END OF SECTON
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
"'r OF SUM Pr-
DELIVER TO., INVITATION TO BID
City of Sunny Isles Beach SECTION 4 OPENING: 10:00 A.M.
City Clerk BID SUBMITTAL FORMS 06/19/2012
18070 Collins Avenue
Sunny Isles Beach, FL 33160
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of
05/18/2012 Pages 32 through 38
Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the
address shown above until the above stated time and date, and at that time, publicly opened for
furnishing the supplies or services described in the accompanying Bid Submittal Requirement.
IFB 12 -05 -02
Fleet Maintenance & Repair Services
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution
of the contract by the successful bidder and City of Sunny Isles Beach
ProcurementAgm Firm Name.,
Marcanthony Tulloch
Commodity Code(s);
RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDA VITS
FAILURE TO SIGN PAGE 38 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
"4, OF SUN Pr
BID FORM
GROUP #1 - CARS AND TRUCKS UP TO 11 /z TON
Front Suspension and Steering Cap Repair, including frame straightening and rebuilding
components. A 11 /2 Ton vehicle shall be defined as a manufacturer's assigned Gross Vehicle
Weight Rating (GVWR) of 15,000 lbs. as designated in the identification plate on the vehicle.
A
Indicate the actual Posted Shop Labor Rate
$
B
Percentage Discount from the Posted Shop Labor
Rate
C
Discounted Hourly Shop Labor Rate
$
AND
Percentage Discount off the O.E.M. / MSRP List for parts
°/a
FLAT RATE SERVICES
No.
Description
Extended Cost
D
Alignment of Front Axle Only (complete)
$
E
Alignment of Front and Single Rear Axle (complete)
$
F
Oil Change
(Up to 5 quarts of Oil and Oil Filter0
$
GROUP #2 - TRUCKS OVER 11 /2 TON
Front Suspension and Steering Cap Repair, including frame straightening and rebuilding
components. A 11/2 Ton vehicle shall be defined as a manufacturer's assigned Gross Vehicle
Weight Rating (GVWR) of 15,000 lbs. as designated in the identification plate on the vehicle.
A
Indicate the actual Posted Shop Labor Rate
$
B
Percentage Discount from the Posted Shop Labor
Rate
C
Discounted Hourly Shop Labor Rate
$
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
°'j+' of sutA
AND
Percentage Discount off the O.E.M. / MSRP List for parts
A
FLAT RATE SERVICES
No.
Description
Extended Cost
D
Alignment of Front Axle Only (complete)
$
E
Alignment of Front and Single Rear Axle (complete)
$
F
Oil Change
(Up to 5 quarts of Oil and Oil Filter0
$
GROUP #3 - BUS
Front Suspension and Steering Cap Repair, including frame straightening and rebuilding components.
A
Indicate the actual Posted Shop Labor Rate
$
B
Percentage Discount from the Posted Shop Labor
Rate
C
Discounted Hourly Shop Labor Rate
$
AND
Percentage Discount off the O.E.M. / MSRP List for parts
FLAT RATE SERVICES
No.
Description
Extended Cost
D
Alignment of Front Axle Only (complete)
$
E
Alignment of Front and Single Rear Axle (complete)
$
F
Oil Change
(Up to 5 quarts of Oil and Oil Filter0
$
Required Documents For Group 3
Reference
Section
Required Document
Acknowledgment
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
'1'1r OF SUN Pr
2.20 Drug and Alcohol Testing Program ❑
(The contractor shall either attach a copy of their drug and alcohol
testing policy and / or acknowledge that a policy will be developed
an adhered to during the life of this contract.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
`'fir OF SUS P
SECTION 4
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
PART II:
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE:
TITLE OF OFFICER:
DATE:
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
" "" ' OF SUN Pr
BID SUBMITTAL FORM
Bid Title: Fleet Maintenance & Repair Services
The undersigned Proposers propose and agree, if this Bid is accepted, to enter into an agreement with
The City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all
Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract
Time indicated in this Bid and in accordance with the other terms and conditions of the Contract
Documents.
The Proposers accept all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposers agree
to sign and submit the Agreement with the Bonds and other documents required by the Bidding
Requirements within ten days after the date of the City's Notice of Award.
In submitting this Bid, the Proposers represent, as more fully set forth in the Agreement, that:
■ The Proposers have familiarized themselves with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Proposers have given the City written notice of all conflicts, errors,
discrepancies that it has discovered in the Contract Documents and the written
resolution thereof by City is acceptable to the Proposers.
This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization, or corporation;
the Proposers have not directly or indirectly induced or solicited any other
Proposers to submit a false or sham Bid; the Proposers have not solicited or
induced any person, firm or corporation to refrain from Bidding; and the
Proposers have not sought by collusion to obtain for itself any advantage over
any other Proposers or over the City.
The Proposers understand and agree that the Bid is for unit prices to furnish and install individual Work
Items for maintenance and /or repair work, complete in place. Estimates are provided for the purposes of
Bid Evaluation and to establish unit prices for individual Work Items for maintenance and /or repair work
to be contracted by the City under individual Purchase Orders, based on the unit prices established under
this Bid.
The City and the successful Proposers will establish completion times for each individual Work Item and
the successful Proposers agree that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and /or Notice to Proceed.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
"''' OF SUM P"
Firm Name:
Street Address:
Mailing Address (if different):
Telephone No.
Email Address:
Fax No.
N No.
* "By signing this document the bidder agrees to all Terms
Signature:
(Signature of authorized agent)
Print Name:
Title:
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON - RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02
L'�y OF S1Sµ Py
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City of Sunny Isles Beach I Request for Proposal No. 12 -05 -02 ��
�OF SVNNY rSC F�eT
NON- COLLUSION AFFIDAVIT
City of Sunny Isles Beach
P'. 18070 Collins Avenue
yF'D9'• Fcoa`° sir Sunny Isles Beach, Fl- 33160
c'TY oc .14 "a° Telephone: (305) 947 -0606 Fax: (305) 949 -3113
STATE OF FLORIDA
COUNTY OF )
The undersigned being first duly swom as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
(Name of Corporation, Partnership, Individual, etc.)
a, , formed under the laws of
(Type of Business) (State)
of which he is
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
AFFIANT'S NAME
AFFIANT'S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this day of
Personally Known or Produced Identification ,
Type of identification
(Affix seal here)
200—
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010 1 of 7
SUNNY IStF
y PUBLIC ENTITY CRIMES
" City of Sunny Isles Beach
r 18070 Collins Avenue
tiF DDS. FuoR`° 5 Sunny Isles Beach, FL 33160
c Tr or suN ""o Telephone: (305) 947 -0606 Fax: (305) 949 -3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub - Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list ".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach
EJ
[print inarviauars name ana uael
for
[print name of entity submitting sworn statement]
whose business address is:
and (if applicable) its Federal Employer Identification number (FEIN) is
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement: )
11.2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere.
11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER28, 2010 2 of 7
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
(Signature)
(Printed Name)
(Title)
Sworn to and subscribed before me this day of , 20 , by
(AFFIX NOTARY STAMP HERE)
Signature: Notary Public — State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
10/1998 3 of 7
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EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947 -0606 Fax: (305) 949 -3113
EQUAL OPPORTUNITY /AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed:
Title:
Firm:
Address:
DECEMBER 28, 2010 4 of 7
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CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947 -0606 Fax: (305) 949 -3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF
BEFORE ME, the undersigned authority, personally appeared
deposes, and states:
18.1. 1 am the
local office in
who was duly sworn,
of
and principal office in
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. described
as: Landscape Maintenance Services. The Affiant has made diligent inquiry and provides the information contained in this
Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.81 certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this day of 12010.
AFFIANT
Print or Type Name and Title
Sworn to and subscribed before me this day of
O Personally Known OR
O Produced Identification Type of Identification
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010 5 Of 7
2010.
SUNNY IS�F
7 DISPUTE DISCLOSURE
City of Sunny Isles Beach
P'. 18070 Collins Avenue
FLOR�O 5 Sunny Isles Beach, FL 33160
C,ry of $UN Pao Telephone: (305) 947 -0606 Fax: (305) 949 -3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a "X" after "Yes" or "No ". If you answer "Yes ", please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES NO
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES NO
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES NO If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
Firm
Date
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010 6 of 7
O� SUNNY -+S` Fed
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C�rY or SUN NO
STATE OF FLORIDA )
COUNTY OF )
ANTI - KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947 -0606 Fax: (305) 949 -3113
ANTI - KICKBACK AFFIDAVIT
I. the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
M
Title:
The foregoing instrument was acknowledged before me this day of
, 20 , by [name
of person], as
executed].
AFFIX NOTARY STAMP HERE:
[type of authority], for
[name of party on behalf of whom instrument was
Notary Public — State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
DECEMBER 28, 2010 7 Of 7