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HomeMy WebLinkAboutSpecifications•1�S' vim• FLO ,O �P OF SUN P� °5 Request for Proposal Goods & Services c NNY S <F O � n U _117 9 FL o F s uT4 P�,o City Wide Landscaping Services Request for Proposal No. 12 -05 -01 Publish Date: 04/30/2012 Pre -Bid Conference: Intentionally Omitted Bid Due and Bid Opening Date: 05/30/2012 at 10:00 AM Where to Deliver Proposal Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "� 'y�• Fl F SUN �� �P O TABLE OF CONTENTS Table of Contents Page 1 of 10 Public Entity Crimes Legal Advertisement /Notice to Bidder Equal Opportunity / Affirmative Action Statement Page 2 Instructions to Bidder / General Terms Section 1 Page 3 Page 4 Special Terms & Conditions Section 2 Page 10 Scope of Work / Technical Specifications Section 3 Page 16 Evaluation Process Section 4 Page 41 Proposal Format Section 5 Page 43 Bid Submittal Form Section 6 Page 46 Affidavits Non - Collusive Affidavit Page 1 of 10 Public Entity Crimes Page 2 of 10 Equal Opportunity / Affirmative Action Statement Page 4 of 10 Conflict of Interest Statement Page 5 of 10 Dispute Disclosure Form Anti - Kickback Affidavit Page 6 of 10 Bid Bond Page 7 of 10 Performance Bond Page 8 of 10 Page 9 of 10 Attachments Attachment — A Atlas Index Cover Attachment — B Atlas Index Pages 1 — 30 Attachment — C Tree Atlas City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 y �9�•F oa�� 5'�P Of SUN PLO LEGAL ADVERTISEMENT NOTICE TO BIDDER NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as specified. City Wide Landscaping Services Request for Proposal No. 12 -05 -01 The Bid Specifications for this Request for Proposal are available from DemandStar by calling (800) 711- 1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of Sunny Isles Beach — Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors who are listed on the official list. The City may not accept incomplete Bids. Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by the City Clerk no later than 10:00 AM, on Wednesday, 05/30/2012 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids received after this time will not be considered. The City is under no obligation to return Bids. Timely submitted Bids will be opened publicly and read aloud at this time. The envelope containing the sealed Bid must be clearly marked: - IMPORTANT, BID ENCLOSED" Bid No. 12 -05 -01 City Wide Landscaping Services OPENING DATE AND TIME: Wednesday, 05/30/2012 at 10:00 AM The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the Owner in conformity with the criteria set forth in Section 62 -8 of the Code of Ordinances of the City of Sunny Isles Beach. All questions regarding Request for Proposal No. 12 -05 -01 shall be directed in writing to Jane A. Hines, CMC, City Clerk, at least five (5) business days prior to the date of the Bid opening. Questions may be submitted via email to: JHines(�bsibfl.net or via facsimile (305) 792 -1563 or via regular mail at: Jane A. Hines, CIVIC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Jane Hines, CIVIC, City Clerk City of Sunny Isles Beach City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 (t• F L � 5 C7 OF SI)ty PAC SECTION 1 INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES /SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. 1.1 CLARIFICATION /EXPLANATION /QUESTIONS: Any questions concerning the Bid Specifications or any required need for clarification must be made to Jane A. Hines, CIVIC, City Clerk via email to: JHines(alsibfl.net or via facsimile (305) 792 -1563 or via regular mail at: Jane A. Hines, CIVIC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such requests for clarification /explanation or questions must be made in writing to Jane A. Hines, CMC, City Clerk, at least five (5) business days prior to the date of the Bid opening. Interpretations or clarifications considered necessary by the City will be issued by addenda and posted /disseminated by DemandStar (www.demandstar.com) to all parties listed on the official plan holders' list as having received the Bid documents. Only questions answered by written addenda shall be binding. Oral interpretations or clarifications shall be without legal effect. No plea of ignorance or delay or required need of additional information shall exempt a Proposers from submitting their Bid on the required date and time as publicly noted. 1.2 PLAN HOLDER'S LIST: 1.3 1.4 1.5 As a convenience to vendors, the City of Sunny Isles Beach has made available via internet lists of all plan holders for each Request for Proposal, Request for Proposal, and request for qualifications. The information is available on -line at www.demandstar.com or by calling the Office of the City Clerk at (305) 792 -1703. ADDENDA TO SPECIFICATIONS: If any addenda are issued after the initial specifications are released, the City will post and disseminate the addenda through DemandStar. For those projects with separate plans, blue prints, or other materials that cannot be accessed through the internet, the Office of the City Clerk will make good faith effort to ensure that all registered proposers (those who have been registered as receiving a Bid package) receive the documents. It is the responsibility of the vendor prior to the submission of any Bid to check the above website or contact the Office of the City Clerk at (305) 792 -1703 to verify any addenda issued. The receipt of all addenda must be acknowledged on the Bid Response Sheet. SPECIAL ACCOMMODATIONS: Any person requiring a special accommodation at a Pre -Bid Conference or Bid /RFP /RFQ opening because of a disability should call the Office of the City Clerk at (305) 792 -1703 at lease five (5) days prior to the Pre -Bid Conference or Bid /RFP /RFQ opening. If you are hearing or speech impaired, please contact the Office of the City Clerk by calling the City of Sunny Isles Beach using the Florida Relay Service which can be reached at 1(800) 955 -8771 (TDD). PUBLIC ENTITY CRIMES STATEMENT: Pursuant to the provisions of paragraph (2) (a) of section 287.133, Florida statutes "a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform work as a Contractor, supplier, sub - Contractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.107, for category two for a period of 36 months from the date of being placed on the convicted vendor list ". 1.6 BID DEADLINE: Bids must be submitted no later than the time and date shown within this document. 1.7 SEALED BID: The entire Bid Response Package shall be placed in an opaque envelope (with all items listed on the Bid checklist form and all other items required within this Request for Proposal must be executed) and submitted in a sealed envelope. 1.8 BID EXECUTION. SIGNATURES. ERASURE /CORRECTION: All Bids shall be signed in blue ink. All price quotes shall be typewritten or printed with ink. All corrections made by the proposers prior to the opening must be initialed and dated by the proposers. No changes or corrections will be allowed after Bids are opened. Bids must contain an original, manual signature of an authorized representative of the company. 1.9 WITHDRAWAL OF BIDS: Proposers may withdraw Bids only by written request and shall forward the withdrawal request via "Certified U.S. Mail — Return Receipt Requested" prior to the Bid opening time. Negligence on the part of the Proposers in preparing the Bid confers no right for the withdrawal of the Bid after it has been opened. 1.10 BID OPENING: Bids will be opened publicly at the time and place stated in the Notice to Bidder. It is the responsibility of the proposers to insure that the Bid reaches the Office of the City Clerk on or before the closing hour and date stated on the Request for Proposal. After the Bid opening, the contents of the Bid Form will be made public for the information of vendors and other interested parties who may be present either in person or by representative. Bids that are received after the Bid opening time will not be considered and will not be returned. 1.11 EVALUATION OF BIDS: The City, at its sole discretion, reserves the right to inspect any /all Proposers facilities to determine their capability of meeting the requirements for the Contract. Also, price, responsibility, and responsiveness of the Proposers, the financial position, experience, staffing, equipment, materials, references, and past history of service to the City and /or with other units of state, and /or local governments in Florida, or comparable private entities, will be taken into consideration in the Award of the Contract. 1.11.1 Hold Harmless: All Proposer's shall hold the City, it's officials and employees harmless and covenant not to sue the City, it's officials and employees in reference to their decisions to reject, award, or not award a Bid, as applicable. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 'Y PL00. 5�r 1.11.2 Cancellation: Failure on the part of the Proposers to No guaranty or warranty is given or implied by the City as to the comply with the conditions, specifications, total amount that may or may not be purchased from any resulting requirements, and terms as determined by the City, Contract or Award. These quantities are for Bid purposes only and shall be just cause for cancellation of the Award. will be used for tabulation and presentation of the Bid. The City 1.11.3 Disputes: If any dispute concerning a question of fad reserves the right to increase or decrease quantities as required, arises under the Contract, other than termination for even significantly. The prices offered herein and the percentage default or convenience, the Contractor and the City rate of discount applies to other representative items not listed in department responsible for the administration of the this Bid. Contract shall make a good faith effort to resolve the dispute. If the dispute cannot be resolved by 1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS: agreement, then the department with the advice of the City Attorney shall resolve the dispute and send a In the event any governmental restrictions may be imposed which written copy of its decision to the Contractor, which would necessitate alteration of the material quality, workmanship, shall be binding on both parties. or performance of the items offered on this Bid prior to their delivery, it shall be the responsibility of the successful Proposers to 1.12 AGREEMENT: notify the City at once, indicating in their letter the specific regulation which required an alteration. The City of Sunny Isles After the Bid award, the City will, at its option, prepare an Beach reserves the right to accept any such alteration, including Agreement specifying the terms and conditions resulting from the any price adjustments occasioned thereby, or to cancel at no award of this Bid. The vendor will have ten (10) calendar days after further expense to the City. notification of the award by the City to execute the Agreement and provide the required Performance Bond. 1.19 SAFETY STANDARDS: The Proposers who has the Contract awarded to them and who fails to execute the Agreement and furnish the Performance Bond The Proposers warrants that the product(s) supplied to the City and Insurance Certificates within the specified time shall forfeit the conforms in all respects to the standards set forth in the Bid Security that accompanied their Bid, and the Bid Security shall occupational safety and health act (OSHA) and its amendments. be retained as liquidated damages by the City, and it is agreed that Bids must be accompanied by a materials data safety sheet (MSDS) this sum is a fair estimate of the amount of damages the City will when applicable. sustain in case the Proposers fails to enter into the Contract and furnish the Bonds as herein before provided. Bid Security deposited 1.20 WARRANTIES: in the form of a cashier's check drawn on a local bank in good standing shall be subject to the same requirements as a Bid Bond. Successful Proposers shall act as agent for the City in the follow -up The performance of the City of Sunny Isles Beach of any of its and compliance of all items under Warranty/Guaranty and complete obligations under the agreement shall be subject to and contingent all forms for Warranty/Guarantee coverage under this Contract. upon the availability of funds lawfully expendable for the purposes of the agreement for the current and any future periods provided 1.21 COPYRIGHTS /PATENT RIGHTS: for within the Bid specifications. Proposers warrants that there has been no violation of copyrights 1.13 PAYMENTS: or patent rights in manufacturing, producing or selling of goods shipped or ordered, as a result of this Bid. The seller agrees to Payment will be made after commodities /services have been indemnify City from any and all liability, loss, or expense received, accepted, and properly invoiced as indicated in the occasioned by any such violation. contract and /or purchase order. Invoices must bear the purchase order number. 1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE REGISTRATION): 1.14 BRAND NAMES: The contractor shall be responsible for obtaining and maintaining If a brand name, make, of any "or equal" manufacturer trade throughout the contract period his or her city and county local name, or vendor catalog is mentioned whether or not followed by business tax receipts. Each vendor submitting a Bid on this the words "approved equal" it is for the purpose of establishing a Request for Proposal shall include a copy of the company's local grade or quality of material only. Vendor may offer equals with business tax/occupational license(s) with the Bid response. For appropriate identification, samples, and /or specifications on such information specific to City of Sunny Isles Beach local business item(s). The City shall be the sole judge concerning the merits of tax/occupational licenses, please call Cade Enforcement & Licensing items Bid as equals. at (305) 792 -1705. If the contractor is operating under a fictitious name as defined in Section 865.059, Florida Statutes, proof of 1.15 MATERIAL: current registration with the Florida Secretary of State shall be submitted with the Bid. A business formed by an attorney actively Material(s) delivered to the City under this Bid shall remain the licensed to practice law in this state, by a person actively licensed property of the seller until accepted to the satisfaction of the City. by the Department of Business and Professional Regulations or the In the event materials supplied to City are found to be defective or Department of Health for the purpose of practicing his or her do not conform to specifications, the City reserves the right to licensed profession, or by any corporation, partnership, or other return the product(s) to the seller at the seller's expense. commercial entity that is actively organized or registered with the Department of State shall submit a copy of the current licensing 1.16 SAMPLES: from the appropriate agency and /or proof of current active status with the Division of Corporations of the State of Florida. Samples of items, when required, must be furnished by the Proposers free of charge to the City. Each individual sample must 1.23 LIABILITY. INSURANCE. PERMITS AND LICENSES: be labeled with the Proposers name and manufacturer's brand name and delivered by them within ten (10) calendar days of Proposers shall assume the full duty, obligation, and expense of Proposers receipt of the "Notice to Proceed ", unless schedule obtaining all necessary licenses, permits, inspections, and insurance indicates a different time. If samples are requested subsequent to required. The Proposers shall be liable for any damages or loss to the Bid opening, they should be delivered within ten (10) calendar the City occasioned by negligence of the Proposers (or their agent) days of the request. The City will not be responsible for returning or any person the Proposers has designated in the completion of samples. their contract as a result of the Bid. Contractor shall be required to furnish a copy of all licenses, certificates of competency or other 1.17 OUANTITY GUARANTY: licensor requirements necessary to practice their profession as required by Florida State Statute, Miami -Dade County, and City of City of Sunny Isles Beach Request for Proposal No. 12 -05 -01 "7'I' OF SWA Pte' Sunny Isles Beach Code. Contractors shall include current Miami- its own property. Rejection for non - conformance or failure to meet Dade County Certificates of Competency. These documents shall delivery schedules may result in the Contractor being found in be furnished to the City along with the Bid response. Failure to default. furnish these documents or to have required licensor will be grounds for rejecting the Bid. 1.28 DEFAULT PROVISION: 1.24 CERTIFICATE(S) OF INSURANCE: In case of default by the Proposers, the City of Sunny Isles Beach may procure the articles or services from other sources and hold Proposers shall furnish to the Office of the City Clerk, City of Sunny the Proposers responsible for any excess costs occasioned or Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida incurred thereby. 33160, certificate(s) of insurance which indicate that insurance coverage has been obtained from an insurance company authorized 1.29 SECONDARY /OTHER VENDORS: to do business in the State of Florida or otherwise secured in a manner satisfactory to the City, for those coverage types and The City reserves the right in the event the primary vendor cannot amounts listed in this document, In an amount equal to 100% of provide an item(s) or service(s) in a timely manner as requested, to the requirements and shall be presented to the City prior to seek other sources without violating the intent of the Contract. issuance of any Contract(s) or Award(s) Document(s). The City of Sunny Isles Beach shall be named as "additional insured" with 1.30 DEFINITIONS: respect to this coverage. The required certificates of insurance shall not only name the types of policies provided, but shall also Wherever used in these General Conditions or in the other Contract refer specifically to this Bid and section. At the time of Bid Documents, the following terms shall have the meaning indicated submission the Proposers must submit certificates of insurance as which shall be applicable to both the singular and plural thereof: outlined in the General Conditions section. All required insurances shall name the City of Sunny Isles Beach as additional insured and Acceptance: Acceptance by the City of the Work as such insurance shall be issued by companies authorized to issue being fully complete in accordance with insurance in the State of Florida. It shall be the responsibility of the Contract Documents subject to the Proposers and insurer to notify the City Manager of the City of waiver of claims. Sunny Isles Beach of cancellation, lapse, or material modification of any insurance policies insuring the Proposers, which relate to the Agreement: The written Agreement between the City activities of such vendor and the City of Sunny Isles Beach. Such and the Contractor covering the Work to notification shall be in writing, and shall be submitted to the City be performed, which includes the finance support service director thirty (30) days prior to Contract Documents. cancellation of such policies. This requirement shall be reflected on the certificate of insurance. Failure to fully and satisfactorily Addenda: Written or graphic instruments issued comply with the city's insurance and bonding requirements set prior to the Bid Opening which modify forth herein will authorize the City Manager to implement a or interpret the Contract Documents, rescission of the Bid award without further City Commission action. Drawings and Specifications, by The Proposers hereby holds the City harmless and agrees to addition, deletions, clarifications or indemnify City and covenants not to sue the City by virtue of such corrections. rescission. Approved: Means approved by the City. 1.25 ASSIGNMENT: Bid: The offer of the Proposers submitted on The Contractor shall not transfer or assign the performance the prescribed form setting forth the required by this Bid without prior written consent of the City prices for the Work to be performed. Manager. Any award issued pursuant to the Request for Proposal and monies which may be due hereunder are not assignable except Proposers: Any person, firm or corporation with prior written approval of the City Manager. Further, in the submitting a Bid for Work. event that the majority ownership or control of the Contractor changes hands subsequent to the award of this contract, Bonds: Bid, performance bond and other Contractor shall promptly notify City in writing (via United States instruments of security, furnished by the Postal Service — Certified Mail, Return Receipt Requested) of such Contractor and their surety in change in ownership or control at least thirty (30) days prior to accordance with the Contract such change and City shall have the right to terminate the contract Documents and in accordance with the upon sixty (60) days written notice, at City's sole discretion. law of the State of Florida. 1.26 HOLD HARMLESS /INDEMNIFICATION: Change Order: A written order to the Contractor signed by the City authorizing an addition, The Contractor shall indemnify, hold harmless, and defend the City deletion or revision in the Work, or an of Sunny Isles Beach, it's officers, agents and employees from and adjustment In the Contract Price or the against any claims, demands or causes of action of whatsoever Contract Time issued after execution of kind or nature arising out of error, omission, negligent act, conduct, the Agreement. or misconduct of the Contractor, their agents, servants or employees in the provision of goods or the performance of services City: City of Sunny Isles Beach, 18070 Collins pursuant to this Bid and / or from any procurement decision of the Avenue, Sunny Isles Beach, Florida City including without limitation, awarding the Contract to the 33160. Contractor. Contract Documents: Contract Documents shall include, 1.27 NON - CONFORMANCE TO CONTRACT: Instructions to Proposers, Contractor's Bid, the Bonds, the Notice of Award, the The City of Sunny Isles Beach may withhold acceptance of, or Agreement between the City and reject items which are found upon examination, not to meet the Contractor as well as any addenda specification requirements. Upon written notification of rejection, thereto, these General Conditions, items shall be removed within (5) calendar days by the vendor at Special Conditions, the Technical their own expense and redelivered at their expense. Rejected Specifications, Drawings and goods left longer than thirty (30) calendar days will be regarded as Modifications, Notice to Proceed, abandoned and the City shall have the right to dispose of them as Request for Proposal, Insurance City of Sunny Isles Beach I Request for Proposal No. 12- 05 -01' `DTI' OF SUN Pt' Certificates, Change Orders and and other incidentals, and the furnishing Acknowledgment of Conformance with thereof. the City of Sunny Isles Beach. Written Notice: The term "Notice" as used herein shall Contract Price: The total monies payable to the mean and include all written notices, Contractor under the Contract demands, instructions, claims, approvals Documents. and disapproval's required to obtain compliance with Contract requirements. Contract Time: The number of calendar days stated in Written notice shall be deemed to have the Agreement for the completion of the been duly served if delivered in person Work. to the individual or to a member of the firm or to an officer of the corporation Contracting Officer: The individual who is authorized to sign for whom it is intended, or to an the contract documents on behalf of the authorized representative or such City's governing body. individual, firm, or corporation, or if delivered at or sent by registered mail to Contractor: The person, firm or corporation with the last business address known to whom the City has executed this them who gives the notice. Unless Agreement. otherwise stated in writing, any notice to or demand upon the City under this Day: A calendar day of twenty-four hours Contract shall be delivered to the City. measured from midnight to the next midnight. 1.31 BID AWARD: Field Order: A written order issued by the City which The City reserves the right to reject any and all Bids at its sole clarifies or interprets the Contract discretion. Bids shall be awarded by the City after the city Documents or orders minor changes in performs all necessary searches, inquiries, exploration, and analysis the Work. of the Bids. The Bid shall be awarded to the lowest responsible and responsive proposer whose Bid best serves the interests of and Modification: Modification means any one of the represents the best value to the City in conformity with the criteria following: (a) a written amendment of set forth in Section 62 -8 of the City Code. No Notice of Award will the Contract Documents signed by both be given until the City has concluded any investigation(s) as they parties, (b) a Change Order, (c) a deem necessary to establish the Proposer's capability to perform written clarification or interpretation if the Services as described in this RFP, ITB, RFQ or ITQ, as issued by the City, or (d) a written order substantiated by the required professional experience, client for minor change or alteration in the references, technical knowledge and qualifications; and sufficient Work issued by the City. A modification labor and equipment to comply with the City's established may only be issued after execution of standards, as well as the financial capability of the Proposer to the Agreement. perform the Work in accordance with the Contract Documents to the satisfaction of the City within the time prescribed. The City Notice of Award: The written notice by City to the reserves the right to reject the Bid of any Proposers on the basis of apparent successful Proposers stating these queries and investigations and who does not meet the City's that upon compliance with the satisfaction, even though the firm may be the lowest dollars and conditions precedent to be fulfilled by cents Bid. In analyzing Bids, the City will also take into him within the time specified, City will consideration client references, past work experience and work execute and deliver the Agreement to product, proven ability to satisfactorily perform. If the Contract is him. awarded, the City will issue the Notice of Award and give the successful Proposers a Contract for execution within ninety (90) Samples: Physical examples which illustrate days after opening of Bids. The City specifically reserves the right materials, equipment or workmanship to award the contract to a proposer who is not necessarily the and establish standards by which the lowest dollars and cents proposers on the basis of the results of Work will be judged. these queries and investigation(s). Specifications: Those portions of the Contract 1.32 EXECUTION OF AGREEMENT: Documents consisting of written technical descriptions of materials, At least four counterparts of the Agreement, the Performance equipment, construction systems, Bond, the Certificates of Insurance and such other Documents as standards and workmanship as applied required by the Contract Documents shall be executed and to the Work. delivered by Contractor to the City within ten (10) calendar days of receipt of the Notice of Award. Statement of Services: The form furnished by the City which is to be used by the Contractor in 1.33 LAWS AND REGULATIONS: requesting progress payments. The Contractor will give all notices and comply with all laws, Supplier: Any person or organization who supplies ordinances, rules and regulations applicable to the Work. If the materials or equipment for the Work, Contractor observes that the Specifications are at variance including that fabricated to a special therewith, they will give the City prompt written notice thereof, and design, but who does not perform labor any necessary changes shall be adjusted by an appropriate at the site. modification. If the Contractor performs any Work knowing it to be contrary to such laws, ordinances, rules and regulations, and Work: Any and all obligations, duties and without such notice to the City, they will bear all costs arising responsibilities necessary to the wherefrom. successful completion of the Project assigned to or undertaken by Contractor 1.34 TAXES: under the Contract Documents, including all labor, materials, equipment The City of Sunny Isles Beach is exempt from sales tax imposed by the State and /or Federal Government. Florida Sales Tax Exemption City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 1.35 1.36 1.37 rIty Of SUN Pia No. 23 -00- 477131 -54C appears on each purchase order, Exemption certificates are available upon request. balance, the Contractor will pay the difference to the City. Such costs incurred by the City will be determined by the City and DUTY TO DEFEND INDEMNIFY AND SAVE HARMLE incorporated in a Change Order. If after termination of the Contractor under this Section, it is determined by a court of In consideration of the separate sum of twenty-five dollars ($25.00) competent jurisdiction for any reason that the Contractor was not in default, the rights and obligations of the City and the Contractor and other valuable consideration, the Contractor shall defend, indemnify and hold harmless the City, its officers, agents shall be the same as if the termination had been issued pursuant to and employees, from or on account of any injuries or damages, this document. received or sustained by any person or persons during or on account of any operations connected with the Work described in 1.37.1 Where the Contractor's services have been so the Contract Documents, or by or in consequence of any negligence in connection with the same; or by use of any improper terminated by the City said termination shall not affect any rights of the City against the Contractor materials or by or on account of any act or omission of the said then existing or which may thereafter accrue. Any Contractor or his Sub - Contractor, agents, servants or employees. retention or payment of moneys by the City due the The Contractor will defend, indemnify and hold harmless the City Contractor will not release the Contractor from and their agents or employees from and against all claims, liability. damages, losses and expenses including attorneys' fees arising out of or resulting from the performance of the Work, provided that 1.37.2 Upon ten (10) days written notice to the Contractor, any such claim damage, loss or expense (a) is attributable to bodily the City may, without cause and without prejudice to injury, sickness, disease or death, or to injury to or destruction of tangible property (other than Work itself) including the loss any other right or remedy, elect to terminate the Agreement. In such case, the Contractor shall be of use resulting wherefrom and (b) is caused in whole or in part by any paid for all Work executed and accepted by the City negligent act or omission of the Contractor, Sub - Contractor, anyone directly or indirectly employed by any of them or anyone for as of the date of the termination. No payment shall be made for profit for Work which has not been whose acts any of them may be liable, regardless of whether or not it is performed. caused by a party Indemnified hereunder. In the event that a court of competent jurisdiction determines that Sec. 725.06 (2), F.S. is 1.38 MISCELLANEOUS: applicable to this Work, then in lieu of the above provisions of this section the parties agree that Contractor shall indemnify, defend Proposers acknowledge the following miscellaneous conditions: and hold harmless the City, their officers and employees, to the fullest extent authorized by Sec. 725.06 (2) F.S., which statutory 1.38.1 Whenever any provision of the Contract Documents provisions shall be deemed to be incorporated herein by reference as if fully set forth herein. In the event that any action or requires the giving of written notice it shall be deemed to have been validly given if delivered in proceeding is brought against City by reason of any such claim or demand, Contractor, upon written notice from City shall defend person to the individual or to a member of the firm or to an officer of the corporation for whom it is such action or proceeding by counsel satisfactory to City. The intended, or if delivered at or sent by registered or indemnification provided above shall obligate Contractor to defend certified mail, postage prepaid, to the last business at its own expense or to provide for such defense, at City's option, address known to them who gives the notice. any and all claims of liability and all suits and actions of every name and description that may be brought against City, excluding only 1.38.2 The Contract Documents shall remain the property of those which allege that the injuries arose out of the sole negligence the City. The Contractor shall have the right to keep of City, which may result from the operations and activities under one record set of the Contract Documents upon this Contract whether the Work be performed by Contractor, its completion of the Project. Sub - Contractors, or by anyone directly or indirectly employed by either. 1.38.3 The duties and obligations imposed by these General Conditions, Special Conditions and Supplemental DECISIONS ON DISAGREEMENTS: Conditions and the rights and remedies available hereunder, and, in particular but without limitation, The City will be the intial interpreter of the Technical Specifications. the warranties, guarantees and obligations imposed upon Contractor and those in the Special Conditions and the rights and remedies available to the City, CITY MAY TERMINATE: shall be in addition to, and shall not be construed in any way as a limitation of, any rights and remedies If the Contractor is adjudged bankrupt or insolvent, or if the make y available by law, by special guarantee or by other a general assignment for the benefit of their creditors, or if a provisions of the Contract Documents. trustee or receiver is appointed for the Contractor or for any of their property, or if the file a y petition to take advantage of any 1.38.4 Should the City or the Contractor suffer injury or debtor's act, or to reorganize under bankruptcy or similar laws, or if damage to its person or property because of any they repeatedly fails to supply sufficient skilled workmen or suitable error, omission, or act of the other or of any of their materials or equipment, or if they repeatedly fail to make prompt employees or agents or others for whose acts they payments to Sub - Contractors or for labor, materials or equipment or they disregard laws, ordinances, rules, regulations are legally liable, claim shall be made in writing to the other party within a reasonable time of the first or orders of any public body having jurisdiction, or if they disregard the observance of such in jury or damage, authority of the City, of if they otherwise violate any provision of, the Contract Documents, then the City may, without prejudice to 1.39 WAIVER OF JURY TRIAL: any other right or remedy and after giving the Contractor and the surety ten (10) days written notice, terminate the services of the City and Contractor knowingly, irrevocably voluntarily and Contractor and take possession of the Project and of all materials, equipment, tools, intentionally waive any right either may have to a trial by jury in State or Federal Court proceedings in respect to an action, construction equipment and machinery thereon owned by the Contractor, and finish the Work by whatever method Y proceeding, lawsuit or counterclaim based upon the Contract they may deem expedient. In such case the Contractor shall not Documents or the performance of the Work there under. be entitled to receive any further payment until the Work is 1.40 GOVERNING LAW, finished. If the unpaid balance of the Contract Price exceeds the direct and indirect costs of completing the Project, including compensation for additional professional services, such excess shall The Contract shall be construed in accordance with and governed be paid to the Contractor. If such costs exceed such unpaid by the law of the State of Florida. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 1.41 VENUE: Venue of any action to enforce the Contract Documents shall be in Miami -Dade County, Florida. 1.42 ARBITRATION: It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be held in Miami -Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties shall be paid by the non - prevailing party or, if neither party prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined by the court on confirmation. 1.43 PROJECT RECORDS: City shall have right to inspect and copy during regular business hours at City's expense, the books and records and accounts of Contractor which relate in any way to the Project, and to any claim for additional compensation made by Contractor, and to conduct an audit of the financial and accounting records of Contractor which 1.44 1.45 End of Section "')' OF SUN P" relate to the Project. Contractor shall retain and make available to City all such books and records and accounts, financial or otherwise, which relate to the Project and to any claim for a period of three years following final completion of the Project. During the Project and the three year period following final completion of the Project, Contractor shall provide City access to its books and records upon five days written notice. SEVERABILITY: If any provision of the Contract or the application thereof to any person or situation shall to any extent, be held invalid or unenforceable, the remainder of the Contract, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. The Contractor is an independent Contractor under the Contract. Services provided by the Contractor shall be by employees of the Contractor and subject to supervision by the Contractor, and not as officers, employees, or agents of the City. Personnel policies, tax responsibilities, social security and health insurance, employee benefits, purchasing policies and other similar administrative procedures, applicable to services rendered under the Contract shall be those of the Contractor. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Section 2 Special Terms and Conditions 2.1 PURPOSE OF BID: '14, OF sUtA � The City of Sunny Isles Beach (the "City's intends to secure the services of a qualified landscaping firm. It is the intent of this proposal document that all work shall result in compliance with the contract documents and all regulatory requirements applicable to such service. 2.2 PRE -BID CONFERENCE Intentionally Omitted 2.3 TERM This contract will commence on the first calendar day of the month succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter, which is distributed by the City's Purchasing Agent; and contingent upon the completion and submittal of all required proposal documents. This contract shall remain in effect for one (1) year; provided that the services rendered by the Proposer during the contract period are satisfactory. In the event services are scheduled to end because of the expiration of this contract, the contractor shall continue the service upon the request of the City. The extension period shall not extend for more than ninety (90) days beyond the expiration date of the existing contract. The contractor shall be compensated for the service at the rate(s) in effect when the City invokes this extension clause. . 2.4 OPTIONS TO RENEW Prior to, or upon completion, of that initial term, the City shall have the option at its sole discretion to renew this contract for an additional four (4) one year renewals. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI -W): Miami -Fort Lauderdale, FL. It is the vendor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 90 days prior to expiration of the then current contract term. The vendor adjustment request should not be in excess of the relevant pricing index change. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The City reserves the right to apply City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �� OF SUN 0- any reduction in pricing for the additional term(s) based on the downward movement of the applicable index. The City reserves the right to reject any price adjustments submitted by the vendor and /or to not exercise any otherwise available option period based on such price adjustments. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the vendor. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. Should the vendor decline the City's right to exercise the option period, the City may consider the vendor in default which decision may effect that vendor's eligibility for future contracts. NOTE: IF MULTIPLE VENDORS ARE INVOLVED UNDER THE GIVEN CONTRACT, ANY OPTIONS TO RENEW WILL BE RESTRICTED TO THE SPECIFIC ITEMS OF WORK INITIALLY AWARDED TO ANY SPECIFIC VENDOR. 2.5 METHOD OF AWARD The City will award this contract to the designated lowest responsive and responsible vendor (As defined in section 62 -06 of the City Code) as the primary vendor and will award this contract to the designated second lowest responsive and responsible vendor as the secondary vendor respectively. If the City exercises this right, the primary vendor shall be given the first opportunity to perform the service or deliver the goods identified in this contract. If the primary vendor declines this opportunity or has defaulted or has been terminated, the City shall seek the identified goods or services from the secondary vendor. Please see section 4 of this RFP for the method of award. 2.6 PRICE Prices shall remain fixed and firm through the term of the contract 2.7 PERFORMANCE AND PAYMENT BOND The City of Sunny Isles Beach shall require the successful Proposer to furnish a Performance and Payment Bond in the amount of 100% of the total Proposal Price, with the City of Sunny Isles Beach as the Obligee, as security for the faithful performance of the Contract and for the payment of all persons performing labor or furnishing materials in connection herewith within ten (10) calendar days after notification of the award by the City. The bonds shall be with a surety company authorized to do business in the State of Florida. 2.8 BID BOND City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 OF SUN Pr' The City of Sunny Isles Beach shall require that every Proposer furnish a Bid Bond in the amount of 5% of the total Proposal Price. 2.9 DELIVERY Intentionally Omitted 2.10 INSURANCE Comprehensive General Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Premises and Operation • Independent Contractors • Products and /or Completed Operations Hazard • Broad Form Property Damages • Broad Form Contractual Coverage applicable to this specific Contract, including any hold Harmless and /or indemnification agreement. • Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Owned Vehicles; • Hired and Non -Owned Vehicles; • Employers' Non - Ownership. Before starting the Work, the vendor will file and make sure that all certificates of insurance required by this document and by the Contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City manager or his designee by certified mail. The City shall be named as an additional insured on the above - referenced policies. The vendor agrees that if any part of the Work under the Contract is sublet, they will require the Sub- vendor(s) to carry insurance as required, and that they will require the City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �� " *4, OF SUN Pr Sub- vendors) to furnish to them insurance certificates similar to those required by the City in this section. 2.9.1 Cancellation and Re- Insurance: If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the Contractor shall be responsible for securing other acceptable insurance to provide the coverage specified in this section to maintain coverage during the life of this Contract. All deductibles must be declared by the Contractor and must be approved by the City. At the option of the City, either the Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond, in a form satisfactory to the City, covering the same. 2.11 MONTHLY INVOICES PAYMENTS Cut -off date is the close of the last business day of the month. Vendor shall submit by the 10th day of the following month vendor's completed Statement of Services /Invoice. Should the 10th fall on a weekend or holiday, Contractor shall submit his application on the next workday. Vendor is advised that processing of invoices must follow this schedule, as the City has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that month's billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next month's billing cycle. 2.12 FEDERAL AND STATE REGULATIONS The successful Proposer shall comply with all federal, state and local rules and regulations regarding food handling, operation of a concession business, and any other laws that would apply to operating a similar type of business. Special attention must be paid to the regulations outlined by the State of Florida, Department of Professional and Business Regulation, Division of Hotels and Restaurants. 2.13 ACCIDENT PREVENTION AND BARRICADES Precautions shall be exercised at all times for the protection of persons and property. All vendors performing services under this contract shall conform to all relevant OSHA, State and City regulations during the course of such effort. Any fines levied by the above mentioned authorities for failure to comply with these requirements shall be borne solely by the responsible vendor. Barricades shall be provided by the vendor when work is performed in areas traversed by persons, or when deemed necessary by the City Project Manager. 2.14 CLEAN -UP All unusable materials and debris shall be removed from the premises at the end of each workday, and disposed of in an appropriate manner. Upon final completion, the vendor shall thoroughly clean up all areas where work has been involved as mutually agreed with the City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 of SUVA W, associated user department's project manager. 2.15 COST ESTIMATES FOR EACH PROJECT The vendor(s) shall be required to submit a written estimate on each prospective project under this contract before a work order for that specific project is issued. The estimate must reflect the regular hourly wages for each classification represented in this contract, and the percentage discounts or mark -ups for materials and equipment that were quoted by the vendor on its initial offer or the most current contract pricing. The estimate shall be itemized by the number of work hours per classification, and by the cost of materials and equipment. Lump sum estimates shall not be accepted. The City reserves the right to award the project based on the lowest written estimate, or to reject all estimates when such action is determined to be in the best interests of the City, and obtain the required services from another source of supply. The actual charge to the City from an awarded vendor for a specific project shall not exceed ten percent (10 %) of the vendor's initial estimate without the expressed prior approval from an authorized agent of the City. 2.16 DEFICIENCIES IN WORK TO BE CORRECTED BY THE VENDOR The vendor shall promptly correct all apparent and latent deficiencies and /or defects in work, and /or any work that fails to conform to the contract documents regardless of project completion status. All corrections shall be made within 1 (One) business day after such rejected defects, deficiencies, and /or non - conformances are verbally reported to the vendor by the City's project administrator, who may confirm all such verbal reports in writing. The vendor shall bear all costs of correcting such rejected work. If the vendor fails to correct the work within the period specified, the City may, at its discretion, notify the vendor, in writing, that the vendor is subject to contractual default provisions if the corrections are not completed to the satisfaction of the City within 1 (One) business day of receipt of the notice. If the vendor fails to correct the work within the period specified in the notice, the City may place the vendor in default. 2.17 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR Unless otherwise provided in Section 3 (entitled "Technical Specifications "), of this solicitation the vendor shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the City's Project Manager. 2.18 LICENSES, PERMITS AND FEES The vendor shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Damages, penalties and or fines imposed on the City or the vendor for failure to obtain required licenses, permits or fines shall be borne by the vendor. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �� " "' OF SUN P' 2.19 LIMITED CONTRACT EXTENSION TO MAINTAIN SERVICE LEVELS It is hereby agreed and understood that this contract may be extended for an additional thirty (30) day transitional period after the stated expiration date of the contract including any contract extensions exercised under the initially established option period terms of the contract. During this transitional period the vendor agrees to continue the same or a reduced level (if such reduction is mutually agreed to and appropriately documented) of service to the City at the same prices while the new contract, also in force, is being mobilized. If the vendor is supplying equipment in conjunction with this contract, the vendor agrees to retain the equipment at the designated City premise for an additional thirty (30) calendar days after the current expiration of the Contract; at which time the equipment shall be removed from the premises. The vendor shall be allowed to invoice the affected City department for this additional period on a pro -rated basis. 2.20 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The vendor hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the City by the vendor are found to be defective or do not conform to specifications: (1) the materials may be returned to the vendor at the vendor's expense and the contract cancelled or (2) the City may require the vendor to replace the materials at the vendor's expense. 2.21 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON PRICE QUOTES: While the City has listed all major items within this solicitation which are utilized by City departments in conjunction with their operations, there may be similar items that must be purchased by the City during the term of this contract. Under these circumstances, a City representative will contact the primary vendor to obtain a price quote for the similar items. If there are multiple vendors on the contract, the City representative may also obtain price quotes from these vendors. The City reserves the right to award these similar items to the primary contract vendor, another contract vendor based on the lowest price quoted, or to acquire the items through a separate solicitation. END OF SECTION City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Section 3 Scope of Services / Technical Specifications 3.1 SCOPE OF SERVICES OF SUN P", The City of Sunny Isles Beach (the "City') intends to secure the services of a qualified landscape contractor for landscape maintenance for services to be rendered throughout the City. It is the intent of this proposal document that all work shall result in compliance with the specifications documents and all regulatory requirements applicable to such project. The Work covered by the Specifications, Plans and other Contract Documents, shall be landscaping services, including landscape, irrigation, and public right -of -way maintenance, including sidewalks, street furniture, and facility maintenance as described in the Contract Documents. Vendor shall note that the specifications contained within the body of this Request For Proposal (RFP) specifically requires daily pick -up of debris, daily pick -up of trash, sidewalk and walkway blowing daily, and other services to be provided on a daily basis which shall form part of the "per week" unit price. Even though some of the unit quantities in the "BID FORM" are based on a "per week" unit, it shall be noted that service which includes "daily" services as well shall refer to five (5) days of service during a seven (7) day week. Section L. shall apply to all sections of this RFP unless specifically separated within the BID FORM. 3.1.1 IRRIGATION SYSTEM INSPECTION The awarded proposer shall inspect the City's irrigation system to ensure its operational condition at no additional cost to the City. 3.2 A. PLANTINGS & APPLICATIONS NOTE: All plant material shall carry a guarantee of one Year from the date of acceptance after final inspection of installation. Vendor shall be responsible to ensure that all plant material is Florida No. 1. Al. — A115. This proposal item is to include removal and proper disposal of existing plants, and then delivery, layout, placement, cleanup and maintenance of new flowers or plants in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. It shall also include appropriate initial increased irrigation and observation. Any dead or under - developing plants shall be immediately replaced by the Proposers at no cost to the City. Any item dealing specifically with pesticides and fertilizers shall be reviewed by the vendor in accordance to the specifications made part of this RFP. Vendor shall apply fertilizers and insecticides in accordance with the specifications and at a rate required to ensure that the landscaping and lawn areas are healthy and vigorous. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 `lly OF st1N P'", A116. This proposal item is to include Merit soil drench for Royal Palm one time per year including a follow -up application per specifications in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A117. This proposal item is to include Cygon Foliar Spray for Royal Palms on an as needed basis, including a follow -up application per specifications in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A118. This proposal item is to include Phoenix dactylifera maintenance including all fertilization, bud drenching and fungicide applications per specifications in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A119. This proposal item is to include Coconut Palm OTC (Lethal Yellowing) in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A120. This proposal item is to apply fertilizer and insecticide in ALL locations maintained by the vendor in quantities as required and necessary to maintain a vigorous, healthy landscape and foliage (excluding those applications requested in A116- A119). Vendor shall review the entire RFP documentation for additional information on type and quantities of fertilizer and insecticide. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. Refer to specifications within this RFP. Failure by the vendor to provide adequate fertilizer and /or insecticide shall constitute a failure to properly maintain landscaping. Resulting foliage or landscaping damage occasioned by such failure, as determined by the City, shall be replaced immediately by the vendor at no cost to the City. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �'t Y OF SUN P�' • 3.3 B. LABOR B1. & B2. This proposal item is for additional work by a trained and competent Landscape Superintendent. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. B3. & B4. This proposal item is for additional work by a trained and competent Landscape Laborer. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. B5. & B6. This proposal item is for additional work by a trained and competent Irrigation Specialist. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. The City will supply all irrigation materials necessary under this item upon written request by the proposers's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. B7. & B8. This proposal item is for additional work by a trained and competent Irrigation Laborer. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. The City will supply all materials. 3.4 C. EQUIPMENT C1. thru C4. This proposal item is for additional work by a trained and competent Backhoe Operator using a fully functioning and properly maintained tractor with a front end mounted loader and a backhoe. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "'Y OF SUN P "" C5. thru C8. This proposal item is for additional work by a trained and competent Dump Truck Operator using a fully functioning and properly maintained dump truck with a GVW rating of 15,000 or greater. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C9. thru C11. This proposal item is to provide a fully functioning and properly maintained Trailer Mounted Water Tank with a capacity of 500 gallons or greater. It should also have an operating and properly maintained pump and hose reel. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C12. thru C15. This proposal item is to provide a fully functioning and properly maintained Self Propelled Trencher with a minimum attainable depth of twenty-four inches, and a minimum trench width of six inches. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C16. This proposal item is to provide a fully functioning and properly maintained bucket truck. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C17. This proposal item is to provide a fully functioning and properly maintained chipper brush. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C18. This proposal item is to provide a fully functioning and properly maintained stump grinder. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 `',� OF SUN P� - C19. This proposal item is to provide a fully functioning and properly maintained grapple loader with a 30 cubic yard capacity. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. 3.5 D. MATERIALS D1. This proposal item is to include the supplying, delivery, placement, and grading of topsoil in the locations designated by the City. This topsoil shall be a mix of 70% organics (peat moss, etc.) and 30% sand. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D2 -D3. This proposal item is to include the supplying, delivery, placement, and grading of either Premium Red or "Dark Brown" (as designated by the City) colored mulch in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D4. This proposal item is to include the supplying, delivery, placement, and grading of #70 Trap Sand in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D5. This proposal item is to include the supplying, delivery, placement, and grading of Silica Sand in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 U " " of sUN P' All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D6. This proposal item is to include the supplying, delivery, placement, and grading of Atlas 3000 (or equal) 70/30 mix in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D7. This proposal item is to include the supplying, delivery, placement, and initial irrigating of Solid St. Augustine Floratam Sod (or approved equal) in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D8. This proposal item is to include the supplying and delivery of Solid St. Augustine Floratam Sod (or approved equal) on pallets, and off - loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D9. This proposal item is to include the supplying and delivery of Sea Dwarf Paspalum Sod (or approved equal) on pallets, and off- loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D10. This proposal item is to include the supplying and delivery of Solid Floratam Sod (or approved equal) on pallets, and off- loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "l' of sus P" D11. This proposal item is to include the supplying and delivery of Bermuda 'Tifway' 419 Turf (or approved equal) on pallets, off - loaded and installed in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D12. This proposal item is to include the supplying and delivery of Paspalum Notatum (Argentine Bahia Sod) (or approved equal) on pallets, off- loaded and installed in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D.13 This proposal item is to include the supplying and delivery of Palm Beach Cap Rock (or approved equal) by square feet, and off - loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. 3.6 E. PARKS (see attached map for locations) Maintenance as defined for proposal purposes shall include: Litter, trash, and debris removal and disposal; mowing; edging; hedge trimming; tree trimming; Bermuda turf maintenance; raking; sweeping; weeding, aerating, weed - eating, herbicide applications including preventive and corrective applications, fertilization, insect control including fire ant control, irrigation system repair and adjustments, Date Palm maintenance, Coconut Palm maintenance; decorative street banner placement and replacement, landscape lighting maintenance, including, but not limited to, adjusting of timers and maintaining photo cells, and maintenance of all street and landscape furniture and structures, including graffiti and daily shopping cart removal and litter pick up and removal seven days per week, as defined by the City. El. through E15. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Parks listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 3 inches in height under normal conditions or 4 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants lost due to negligence of the Proposers, blowing sidewalks daily. The proposer will be responsible for the supply and installation of all irrigation materials necessary under this item. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 L,,,). OF SUN P "' cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The intent of this description is to convey the requirement that the parks listed in this section shall be maintained to a superior level such that they are viewed by the public as the best maintained and most beautiful parks in all of southern Florida. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. E6 In addition to the specification above, E6 shall also include the areas around the parking garage, the area along the pathway to the Lehman Causeway, the areas along the Ocean Reserve Condo. and parking garage, and the right -of way along NE 193th Street and those areas adjacent to the right -of -way (i.e. the wall). E8 In addition to the specification above, E8 shall also include all the landscaping around the Pier Park parking lot, the Pier Park beach access area, and the landscaping around the bathroom structure. 3.7 F. RIGHTS -OF -WAY (see attached map for locations) Maintenance as defined for proposal purposes shall include: Litter, trash, and debris removal and disposal; mowing; edging; hedge trimming; tree trimming; Bermuda turf maintenance; raking; sweeping; weeding, aerating, weed - eating, herbicide applications including preventive and corrective applications, fertilization, insect control including fire ant control, irrigation system repair and adjustments, Date Palm maintenance, Coconut Palm maintenance; decorative street banner placement and replacement, landscape lighting maintenance, including, but not limited to, adjusting of timers and maintaining photo cells, and maintenance of all street and landscape furniture and structures, including graffiti and daily shopping cart removal and litter pick up and removal seven days per week, as defined by the City. F1. through F30. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Street Rights -of -Way City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "4' Of sor4 P listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 3 inches in height under normal conditions or 4 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any perennial plants. Daily removal of all litter in the medians on Collins Avenue from 195th Street to 156th Street 7 days a week. The proposer will be responsible for the supply and installation all irrigation materials necessary under this item. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The intent of this description is to convey the requirement that the streets listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained in the area. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the other proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. Maintenance of Traffic shall be in accordance with the current edition of the Florida DOT Design Standards (600 series), the Standard Specification for Road and Bridge Construction, and the Manual on Uniform Traffic Control Devices, as a minimum criteria. This note should be included under all proposal items that may include a work on FDOT roadways. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.8 G. BEACH & BEACH ACCESS PATHS (see attached man for locations) Maintenance as defined for proposal purposes shall include: Litter, trash, and debris removal and disposal; mowing; edging; hedge trimming; tree trimming; Bermuda turf maintenance; raking; sweeping; weeding, aerating, weed - eating, herbicide applications including preventive and corrective applications, fertilization, insect control including fire ant control, irrigation system repair and adjustments, Date Palm maintenance, Coconut Palm maintenance; decorative street banner placement and replacement, landscape lighting maintenance, including, but not limited to, adjusting of timers and maintaining photo cells, and maintenance of all street and landscape furniture and structures, City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 `�11' OF sutN Pr. including graffiti and daily shopping cart removal and litter pick up and removal seven days per week, as defined by the City. G1. Intentionally Omitted G2. through G21. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Beach Access Paths listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 3 inches in height under normal conditions or 4 inches in height under drought conditions, trimming all hedges, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants. The intent of this description is to convey the requirement that the paths listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained in the area. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. 3.9 H. BUS SHELTER AND BENCH LOCATIONS (see attached map for locations) H1. through H46. Intentionally Omitted 3.10 I. PARKING LOTS (see attached man for locations) Maintenance as defined for proposal purposes shall include: Litter, trash, and debris removal and disposal; mowing; edging; hedge trimming; tree trimming; Bermuda turf maintenance; raking; sweeping; weeding, aerating, weed - eating, herbicide applications including preventive and corrective applications, fertilization, insect control including fire ant control, irrigation system repair and adjustments, Date Palm maintenance, Coconut Palm maintenance; decorative street banner placement and replacement, landscape lighting maintenance, including, but not limited to, adjusting of timers and maintaining photo cells, and maintenance of all street and landscape furniture and structures, including graffiti and daily shopping cart removal and litter pick up and removal seven days per week, as defined by the City. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 11 0 "�"Y OF soµ P", I1. through I6. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Parking Lots listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 3 inches in height under normal conditions or 4 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants. The proposer will be responsible for the supply and installation of all irrigation materials necessary under this item. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.11 J. GOVERNMENT FACILITIES (see attached man for locations) Maintenance as defined for proposal purposes shall include: Litter, trash, and debris removal and disposal; mowing; edging; hedge trimming; tree trimming; Bermuda turf maintenance; raking; sweeping; weeding, aerating, weed - eating, herbicide applications including preventive and corrective applications, fertilization, insect control including fire ant control, irrigation system repair and adjustments, Date Palm maintenance, Coconut Palm maintenance; decorative street banner placement and replacement, landscape lighting maintenance, including, but not limited to, adjusting of timers and maintaining photo cells, and maintenance of all street and landscape furniture and structures, including graffiti and daily shopping cart removal and litter pick up and removal seven days per week, as defined by the City. J1. Through J13.This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the Government Facilities listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 3 inches in height under normal conditions or 4 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants, maintaining all open areas (including replacing turf if necessary). The proposer will be responsible for the supply and installation of all irrigation materials necessary under this item. In emergency City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ��� ` " of suw pr situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The intent of this description is to convey the requirement that the facilities listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained and most beautiful facilities in the area. It is this standard that will be required of the Proposers. The providing of this service item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.12 K. MISCELLANEOUS ITEMS (see attached ma[) for locations) Maintenance as defined for proposal purposes shall include: Litter, trash, and debris removal and disposal; mowing; edging; hedge trimming; tree trimming; Bermuda turf maintenance; raking; sweeping; weeding, aerating, weed - eating, herbicide applications including preventive and corrective applications, fertilization, insect control including fire ant control, irrigation system repair and adjustments, Date Palm maintenance, Coconut Palm maintenance; decorative street banner placement and replacement, landscape lighting maintenance, including, but not limited to, adjusting of timers and maintaining photo cells, and maintenance of all street and landscape furniture and structures, including graffiti and daily shopping cart removal and litter pick up and removal seven days per week, as defined by the City. K1. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to properly and legally dispose of any dead animals located within the City limits, when requested to do so by the City. The animal must be removed within six hours of the request if the request is made between S:OOpm and 7:OOam, and within two hours if the request is made between 7:OOam and S:OOpm. Though these are the maximum times allowed to respond, it is intended that the Proposers will always respond immediately. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K2. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to and properly maintain the clay City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "rr of sup Pr. infield on the baseball diamond at Pelican Community Park. This will include dragging the field, servicing the pitcher's mound, and replacing any materials necessary to have an excellent playing surface. K3. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to stripe the baseball field in Pelican Community Park. This shall include the foul lines (to the outfield fence) and all accompanying areas, using chalk powder, the striping shall be done to industry standards and shall follow the recommendations of the manufacturer. K4. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to properly stripe the soccer field at Gwen Margolis Park. This will require striping all lines necessary to provide an appropriate regulation field, using paint. The striping shall be done to industry standards and shall follow the recommendations of the manufacturer. K5. This proposal item is to is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to repair or replace any netting or screening at the baseball field in Pelican Community Park. The repairs are to be made only upon authorization of the City, but the Proposers is responsible for immediately notifying the City of any holes or openings that are found during the daily servicing and inspection of the park. The repairs will be done to industry standards and shall follow the recommendations of the manufacturer. K6. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to pressure clean sidewalk areas as specifically directed by the City. This proposal item is intended to cover unique situations (such as an accident that leaves debris or staining) on the City's sidewalks, streets, parking lots, or other areas. This item is separate and unique from the general proposal items also listed in this package that cover pressure cleaning, and the proposal price shown for those items will be considered full and total payment for all normal ongoing operations. For payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K7. This proposal item is to include the supplying of all necessary supplies, labor, equipment, fuel, and other miscellaneous necessities to replace or repair street signs (stop signs, street name signs, yield signs, etc.) on City properties (does not include FDOT roadways such as Collins Avenue and Sunny Isles Boulevard). The City will purchase and supply the sign boards and provide them to the Proposers. This proposal item is intended to cover unique situations (such as an accident that causes damage to a sign or sign post) on the City's streets. This item is separate and unique from the general proposal items also listed in this package that cover regular maintenance, and the proposal price shown for those items will be considered full and total payment for all normal ongoing City of Sunny Isles Beach I Request for Proposal No. 12- 05 -01_■ "")'OF SUN P'' operations. For payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K8. This proposal item is to include the supplying of all necessary materials, supplies, abor, equipment, fuel, and other miscellaneous necessities to collect shopping carts from public property and return them to the owner. For the Proposers to receive payments under this item, the service must be specifically requested by the City, though the Proposers is required to notify the City immediately of any carts found while performing the daily servicing and inspection of the City. K9. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to clean, repair, or to provide minor touch -up paint to Bus Shelters or Benches on City properties. This proposal item is intended to cover unique situations (such as an accident that causes damage to a bench or shelter) on the City's streets. This item is separate and unique from the general proposal items also listed in this package that cover regular maintenance, and the proposal price shown for those items will be considered full and total payment for all normal ongoing operations. For payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K10. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to hang banners in the locations designated by the City. This proposal item is intended to include all work necessary, including any needed repairs to, or replacement of, the arms that support the banners. For payments under this item, the service must be specifically requested by the City for a unique and specific task, however the Proposers is responsible for immediately notifying the City if any missing or damaged banners are found during the regular servicing and inspection of the streets. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K11. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to move the Life Guard Stands on the beaches in the City. This proposal item is intended to include both normal operating conditions and extreme weather conditions. The Proposers, in either case, the Proposers must always respond and have begun work within four hours of notification unless otherwise authorized in writing by the City. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 i14 of suN P�' K12. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to appropriately cover over or remove, as directed by the City, any graffiti. This proposal item is intended to include all work, including any needed repairs required to allow the graffiti to be addressed. All work must begin within eight hours of being notified by the City, and the work must proceed continuously and expeditiously until the job is completed. The Proposers is responsible for immediately notifying the City of any graffiti found during the regular servicing and inspection of the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K13. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to appropriately level the fields with sand. This application must conform with strict industry standards and the utmost care must be provided by the vendor to protect visitors and residents during the application. This item must be coordinated and approved by the City in a manner acceptable to the City. It will be required that at least one application by provided when the fields are sliced as per specifications. 3,13 L. GENERAL TECHNICAL SPECIFICATIONS L1. Accompanying these specifications is a list defining areas to be maintained. By submitting a proposal, the proposers certifies that he /she is familiar with the sites and the proposed scope of work, prior to submitting a proposal. The City reserves the right to remove specific locations on a temporary or permanent basis, as deemed appropriate. L2. All equipment shall be maintained in an efficient and safe operating condition while performing work under the contract. Equipment shall have all proper safety devices required by law, properly maintained, and in use at all times. If equipment does not contain proper safety devices and /or is being operated in an unsafe manner, the City may direct the Contractor to remove such equipment and /or the operator until the deficiency is corrected to the satisfaction of the City of Sunny Isles Beach. The Contractor shall be solely responsible and liable for injury to persons, and /or property damage caused by operation of the equipment. All equipment will be inspected and evaluated by the City of Sunny Isles Beach, prior to award of this proposal. The following equipment shall be located at the storage satellite facility in the event of emergencies and be available to the City within the required time frames: • FDOT compliant arrow board and 75 FDOT compliant traffic cones. • Backhoe -front end loader • Twenty cubic yard dump truck • Hydraulic 65 foot bucket truck The City, at its sole discretion, may require that any of the special equipment be located in the satellite storage site as specified herein. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �� OF SUN P' - L3. Special equipment required (in addition to Standard Maintenance Equipment). • One 400 gallon portable water sprayer and one (1) 2500 PSI pressure washer. • FDOT Compliant arrow board and 75 FDOT compliant traffic cones. • Three fertilizer spreaders. • One pull behind aerator, subject to Landscape Architect approval. • Portable Stump Grinder 6" below grade • Underground wiring location equipment Two hydraulic bucket - trucks with a reach capacity of no less than 65 feet. • One backhoe /front end loader combination machine (equivalent to a Ford F555 or larger.) • One 24 foot minimum vertical man lift (pole cat or equivalent). • Two portable brush chippers with 20 cu yard capacity storage truck. • Two twenty- cubic -yard capacity dump trucks. • One Utility Box Truck or Van. • One portable gasoline generator (5000 W Minimum) Two 60" three gang hydrostatic reel mowers. (5 blades per reel min.) • One 21" Reel Mower (5 blades) Four utility carts that can traverse landscaped areas without damaging plants or irrigation. • One Skid -steer Loader with the following accessories: Tree Boom, Fork, Bucket, and Auger. • A two -way communication system between all of the Contractors service vehicles, their main office, and City personnel. The Contractor must own or have leased the following equipment at the time of proposal submittal. The City may require proof of such ownership or lease agreement at its sole discretion. L4. The Contractor must possess the following licenses and keep them current throughout the term of the Contract: Pest Control Applicator License issued by the State of Florida; Dade County Occupational License; and City of Sunny Isles Beach Occupational License (Local Business Tax). L5. The Contractor must operate at least one storage and mobilization site within a five mile radius of the City limits of the City of Sunny Isles Beach, within 60 days of award. The storage site may be totally enclosed or may be open and surrounded by a six foot height, lockable, chain -link fence. The storage site must have a minimum of 2000 sq. ft. area, with a minimum 600 sq. ft. of fully enclosed, lockable, and secure materials storage area, and must be continually available to the Contractor for the full duration of this contract. The City reserves the right to inspect this facility prior to award of proposal, and at any time during the course of this contract. The Contractor will have 60 days to secure the storage site after award of contract. L6. The Contractor shall maintain the contractually covered landscaped areas at the frequency rate prescribed with conventional production style mowing and lawn maintenance equipment. A manicured professionally groomed appearance is the desired City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ®.- "'' _ OF SUN P' result. The Contractors work will be inspected by the City and the City's Landscape Architect. The Contractor shall maintain all other areas as required by City during the course of this contract. The Contractor shall adhere to City noise ordinance. L7. Not Applicable L8. Maintenance as defined for proposal purposes shall include: Litter, trash, and debris removal and disposal; mowing; edging; hedge trimming; tree trimming; Bermuda turf maintenance; raking; sweeping; weeding, aerating, weed- eating, herbicide applications including preventive and corrective applications, fertilization, insect control including fire ant control, irrigation system repair and adjustments, Date Palm maintenance, Coconut Palm maintenance; decorative street banner placement and replacement, landscape lighting maintenance, including, but not limited to, adjusting of timers and maintaining photo cells, and maintenance of all street and landscape furniture and structures, including graffiti and daily shopping cart removal and litter pick up and removal seven days per week, as defined by the City. L9. The Owner, President, Chief Executive Officer or Chief Operating Officer shall be defined as the person who has the authority to make immediate and binding decisions on behalf of the Contractor (without obtaining any approvals from others), regarding the disbursement of any resources needed including but not limited to chemicals, materials, equipment, labor, or otherwise as directed by the City. These duties will be performed at no additional labor or travel charges. This person shall be available to attend all meetings with the City within 24 hours of notification at no charge as directed by the City, shall be available to the City within one (1) hour notification for emergencies at all times at no charge, including facility maintenance duties, boarding up of facilities, and other work as directed by the City, shall be present at all special events, programs and activities as directed by the City, and be present at all planning meetings at no charge, with one hours notice. Special events are typically held on weekends and evenings, and Contractor shall receive schedule of events. There are typically twenty or more major events per year. This person shall be present and on -site in the City EOC in the event of a natural disaster or emergency, including but not limited to hurricanes, tornadoes, flooding, and other acts of God at no charge, shall be available to City for routine, weekly, and as- needed inspections of all landscaped areas as directed by the City, shall be available to the City's Landscape Architect as directed by the City for inspections, reviews, and consultation, shall be available via telephone or other approved wireless communications on a 24/7 basis, shall maintain a crew of twelve (12) people including at least one Superintendent level position to be stationed in the City Wednesday through Friday 7 AM — 5 PM. When this person is out of town, an alternate contact shall be provided, and shall be approved at the City's sole discretion. If the Contractor intends to use sub - Contractors to perform any work on this contract, these Sub- Contractors are subject to approval by City, at its sole discretion. L10. All of the Contractor's employees must wear shirts with orange reflective stripes that identify the company name at all times. Bright orange T- Shirts may be substituted at the City's sole discretion. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 � M � *t OF SUN P"" Lil. Maintenance of traffic must conform to the current edition of the Florida Department of Transportation (FDOT) Roadway and Traffic Design Standards Indexes, the Standard Specifications for Road and Bridge Construction and the Manuals on Uniform Traffic Control Devices, as a minimum criteria. L12. The Contractor, on an immediate and first priority basis, shall make available all its resources and equipment to the City in the event of an Act of God (i.e. storm, tornado, or hurricane) or an auto accident that causes a tree to fall and block a roadway or pedestrian area, or any other emergency deemed by the City Manager or his designee. Work may include but is not limited to roadway clearing, extensive clean -up and disposal activities. All debris removed from the City will be legally disposed of at an EPA and /or City approved dump site. Each May 15t, the Contractor shall submit, for City approval, a hurricane mobilization and preparedness plan specifically relating to manpower, equipment and scheduling. L13. The Contractor shall be available to meet with all public utilities to locate all irrigation and hydraulic lines prior to excavation by the utility company. The Contractor is to act as the City's representative in order to avoid unnecessary damage to irrigation lines. L14. No fuel, oils, solvents, or similar materials are to be disposed of in any catch basins. The Contractor must closely adhere to local, state, and Federal Environmental Protection Agency requirements, and is responsible for all non - compliance penalties. L15. The Contractor must have substantial experience in the large scale landscape and irrigation maintenance of parks, public rights -of -way including medians and high traffic roadways. This experience must include a minimum of five years experience in this type of work, including the maintenance of a wethose or similar sub - surface irrigation system. Proof of such shall be required at proposal submittal. L16. Aerial spraying of trees, with the exception of Royal Palms, is prohibited. L17. The Contractor, at his satellite storage facility, must maintain an adequate supply of lumber for bracing of fallen trees. L18. All irrigation lines are to be flushed, cleaned, and maintained monthly, or as required to maintain the required water flow. All valves, controllers, and other components must be maintained on a regular basis at no additional charge. This will include, but not be limited to, the checking of breaks in the lateral lines. All irrigation breaks or malfunctions must be repaired by the Contractor within 24 hours notification by City (including weekends). This includes all vehicular damage to irrigation and /or landscape materials. Furthermore, all damages noticed by Contractor shall be reported to City within 24 hours. L18.1. Requirements for existing irrigation system on Collins Avenue median: City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ``4' of Soo P"' L. 18.1.1. The Collins Avenue median is irrigated through a 'wethose' subsurface irrigation system supplied by City water meters, with the exception of median island 'bullnoses' which are watered with overhead irrigation. L18.2. Required on -going maintenance as follows: L18.2.1 Monthly — Turn system on with controllers and check program. Ajust program as needed for seasons, new plantings, and weather conditions. Verify that system is running 20 minutes on and 20 minutes off, per cycle, to prevent 'wethose' hydration (decrease leak rate). Suggested frequency of watering (will vary based on rainfall) is 5 cycles per day /5 days per week during dry season and 4 cycles per day /3 days per week during wet season. Visually inspect valves, filters, and backflow preventers for malfunction or damage and repair as needed. With system running, visually inspect for PVC pipe breaks or 'wethose' needing repairs. Always make repairs to all PVC or 'wethose' pipe after flushing the pipe. After repairs are complete, turn the system on to verify that no additional work is required. L18.2.2. Quarterly — In addition to monthly maintenance schedule, open flush ports and let water run a minimum of 3 minutes. Check filter elements for excess residual and replace if needed. L18.2.3. Annually — In addition to monthly maintenance schedule, replace filter elements and controller batteries. Chemically flush system using 'Disolve' (this process will remove iron, calcium, and other buildup on the inside of the 'wethose' and PVC pipe). L18.2.4. Accidental damage to system — Follow the monthly procedure and be mindful to always flush the system before and after making repairs. L18.3. Requirements for Conventional Irrigation Systems within project limits: The Contractor is to familiarize himself with the existing irrigations systems and is responsible for the repair of all components to insure a continually efficient irrigation system. This includes the adjustment of the controllers to insure the correct amount of precipitation necessary for viable vegetative growth, always following any South Florida Water Maintenance District drought guidelines. Contractor is to perform monthly wet tests, to verify viability of system, on the last Wednesday of City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 " "j, OF SUN pr, each month. On the first day of each month report to City, in writing, indicating proper operation of each zone, required repairs, additional costs and updated run time per zone. Contractor shall ensure that all irrigation systems have 100% coverage with 50% overlap. L19. The Contractor, at his /her expense, will be responsible for the proper maintenance, replacement, repair, or retro - fitting of all irrigation components. The wholesale cost of parts only will be borne by the City, with proper documentation and approval by the City. Labor costs will be paid by the City at the contract approved hourly rate. Any necessary repairs, other than routine irrigation head replacement must be approved in writing by the City prior to start of work. L20. Fertilizer and materials shall be delivered in original, unopened, and undamaged containers showing weight, analysis, and name of manufacturer. All fertilizer materials shall be stored in manner to prevent wetting and deterioration. L21. Fertilizer and insect /disease control materials shall be applied at the rates established by accepted horticultural standards, manufacturer's recommendations, by certified specialists, and as approved by City. Contractor shall provide a list of suppliers for the fertilizer / insect control materials for approval by the City. L21.1 Lawn: For control of fire ants, use Award Fire Ant Killer. Follow manufacturer's instructions for applications amounts and rates. L21.1.1. February — Apply granular 20 -0 -20 with Atrazine or approved equal; St. Augustine'Floratam' Sod and 'Argentine' Bahia Sod, L21.1.2. May — Apply liquid 16 -4 -8 with micro - nutrients and Telstar or equal insect control. L21.1.3. September — Apply liquid 16 -4 -8 with micro - nutrients and Telstar or equal insect control. L21.1.4. December — Apply granular 20 -0 -10 with Atrazine. L21.1.5. The Spring thru Fall application rates for lawn areas will vary according to weather and environmental conditions, but typically average 75 granular pounds per 1000 sq. ft. L21.2 Palms (except Phoenix Dactilifera and Phoenix Canariensis Date Palms): L21.2.1. Apply four applications per year (at quarterly intervals) of liquid 16 -4 -8 with micro - nutrients and granular 13 -3 -13 with micro - nutrients. L21.2.2. The time of the applications will coincide with the lawn applications. L21.2.3. The liquid and granular applications will alternate throughout the year (2 applications of liquid and 2 of granular). L21.2.4. Supplemental Manganese Sulfate and Sul- po -mag may be required to correct nutrient deficiency. L21.2.5. OTC (Lethal Yellowing) injections, as required. L21.3 Trees: City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 . "'1'OF SUN P', L21.3.1. Three applications per year of 13 -3 -13 granular fertilizer or approved equal. L21.3.2. Shrubs and Groundcover: Four applications per year (each three months). Flowering shrubs are to receive applications of granular 8 -10- 10 SCU with micro - nutrients supplemented with liquid 16 -4 -8 with micro - nutrients. Non - flowering shrubs are to receive applications of granular and liquid 16 -4 -8 with micro - nutrients. All Ixora species shall receive TRI -NITE (or equivalent) w /minor elements fertilizer. L21.3.3. Due to lack of above ground irrigation on Collins Avenue median, plant material is to receive four applications per year (each three months) of liquid 16 -4 -8 with micro - nutrients (no granular fertilizer is to be used). L21.4. Seasonal Color: L21.4.1. Apply one initial and one "mid- term" application of Nutricote total 70 day 13 -3 -13 fertilizer for each seasonal color planting. L21.5 Phoenix Dactilifera (Date Palms): L21.5.1. Frequency of Treatment: Palms will be fertilized and treated for disease and insect control on a bi- monthly basis. L21.5.2. Fertilization (4 applications per year): In March and June, fertilize with 8- 10 lbs. of 12/5/12 with minors or close equivalent. In September and December, fertilize with 3 tp 4 lbs. of 12/5/12 with minors. Fertilizer should be spread in small piles spaced evenly around the base of the trunk approximately 12 inches out from the base. L21.5.3. Disease Control: In March and September, root drench with Chip -Co 26019 and Chip -Co Aliette. In June and December, root drench with Clearys 3336 and Chip -Co Aliete. In April, July and October, root drench with Subdue. L21.5.4. Treatment for lethal yellowing: Apply injection of OTC, 5 -8cc. per tree per application. These treatments are to occur on an "as needed" basis only and as directed by City. L21.5.5. Insect Control: In January, April, August and November, inspect terminal bud for signs of boring /chewing insects. If evidence of a nest is discovered, drench terminal bud with Orthene, Cygon or Lindane six times per year or as needed to control insect infestation (Lindane is to be used in limited amounts and only if evidence of beetles is present). The applicatons assume a continuing boring insect presence of site. Any spraying of top of palms must occur on weekdays between the hours of 4am and 7am. L21.5.6. Requirements: Date Palm pest control contractor must be a State of Florida licensed pest control operator with a minimum of five years of experience in this type of work. It shall be the Contractors' obligation to perform regular monthly inspections of the palms and report to the City any site condition which may be detrimental to the health and vitality of the palms. Further, the Contractor is responsible to report disease or other problems along with recommended solutions. These reports are to be written and should be received by the City no later than ten days City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 OF SUN Pr. after each inspection. It is required that the City be notified in advance of planned activities in order to allow them to witness and record the applications. L22. Inspect and disease activity, other than Date Palms, will be treated on an "as- needed" basis upon inspection. Required service calls between scheduled maintenance will be at Contractor's expense. L23. All herbicide applications will be applied only by a State of Florida and Dade County licensed pesticide applicator. Proof of license must be supplied to City prior to start of work. L24. Weed Control: Maintain all tree and shrub beds in a weed free condition by hand pulling or chemical control, at each maintenance visit. For trees and palms within lawn area, spray area 2" away from trunk with Round -up by Monsanto Manufacturing Company. Do not spray tree leaves, suckers, or open wounds. Do not use weed -eater or string trimmers for trees and palms within lawn area in order to avoid trunk damage. No green weeds shall be visible in any landscape beds on the final day of each month. L25. All weeds that appear within sidewalk or curbing expansion joints are to be continually controlled through the use of herbicide. L26. Preventive spraying for insect control shall adhere to the following guidelines. L26.1 Lawn: Spray all lawn and athletic field areas as required, for control of all chinch bugs, army worms, sod webworm, fungus, fire ants, and other pests. Spraying shall be accomplished (at Contractor's expense) by State of Florida and Dade County licensed pesticide control company, using Integrated Pest Management Principles. L26.2 Shrubs: Spray shrubs and ground cover (excluding bougainvillea), as needed, with insecticide. Follow manufacturer's instructions for application, using Integrated Pest Management Principles. L26.3. OTC (Lethal Yellowing) injections: Upon evidence of lethal yellowing, immediately begin (4) gram injection, per palm, of OTC tree injection formula (Tree Saver Inc. or equal). Follow manufacturers recommendations re: injection method and frequency. L26.4. Red Eye Royal Palm Bug: Upon evidence of deterioration of the head of the palm, begin a 5 gallon per palm soil drench with Merrit soil drench. Perform a second soil drench within 21 days. Follow manufacturers' recommendations re: installation methods. L26.5. In some heavy infestations, a foliar application of Cygon is recommended for immediate results. Drench head of palm until runoff occurs and repeat foliar spray within 21 days. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ,.irk OF sUN W, NOTWITHSTANDING ANY LANGUAGE IN THIS CONTRACT, ALL CHEMICAL APPLICATIONS SHALL REQUIRE WRITTEN APPROVAL BY CITY PRIOR TO APPLICATION. CONTRACTOR SHALL SUBMIT YEARLY, QUARTERLY, AND MONTHLY CALENDARS FOR APPROVAL PURPOSES RELATING TO CHEMICAL APPLICATIONS AND LOCATIONS. L27. All mowers must be rotary mowers with a maximum of a 72" cut. They shall be adjusted to 2 1/2" or 3" cutting height as directed by City, shall be in good repair, shall have no oil or gas leaks, and shall be equipped with grass catchers and sharp blades. Mower blades shall be sharpened or new prior to each cut. All rotary mowers must be mulching -type mowers with no discharge allowed, or all clippings must be manually removed. All equipment must be maintained in sound working condition in order not to exceed comfortable decibel levels or as determined by the City at its sole discretion. Edgers shall be in good repair, shall have no oil or gas leaks, and shall provide a clean straight edge not more than 1/2" away from walks and edge of pavement. L28. Premium 'Red' or Brown mulch (provide evidence of type and grade of mulch, to City, prior to delivery, for approval by City's' Landscape Architect). Color to be specified by City. Mulch shall be placed around all planting areas not covered by shrubs, ground cover, or existing mulch (two times per year, or as directed by City), so as to effect a 2.5" mulch depth. Mulch shall be installed so as to not be within 3" of base of plant material. Contractor will provide and install all required mulch at the contract unit prices. L29. All mowing waste shall be removed and properly disposed of from curbs, gutters, and general site. Weekend mowing is not allowed unless specifically authorized in writing by the City, however, cleanup, as defined in these specifications, is required. The Government Center and Charter School shall be mowed only on Saturdays. Wind -row mowing patterns are not permitted. L30. The mowing of all Bermuda turf is not to exceed 11/2" height or as directed by the City, with a hydrostatic reel type mower. Remove all clippings with each cut. Reel mowers shall be in good repair and blades sharpened weekly. All Bermuda turf shall be mowed and edged a minimum of two times per week, including weekends (104 cuts). Turf shall be cross -cut. Choice' mole cricket control (on Bermuda turf) chemical shall be used once per year during the month of May. The Contractor shall follow the manufacturer's instructions for application methods and amounts. The Contractor shall apply Diazanon, on Bermuda turf, and on an "as needed" and curative basis only. The Contractor shall apply Daconil fungicide at the first appearance of fungus and following the manufacturer's instructions for application methods and amounts. L31. For fungus control on Bermuda turf, the Contractor shall use two applications of Revere, Subdue, or approved equal. The first application is to occur in March and the second application is to occur in September. L32. For weed control, on Bermuda turf, the Contractor shall use two applications of Pendulum or Ronstar. The first application is to occur in March and the second City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �,- �Ily OF sw4 Pr- application is to occur in September, following the manufacturer's instructions for application methods and amounts. L33. For fertilization on Bermuda turf, the Contractor shall apply Lesco 13 -2 -13 a minimum of twelve times per year. The Contractor is responsible for contracting with a laboratory approved by the City, to complete two soil analysis per year to verify the minor element requirements, and adjust fertilizer application as needed. The Contractor will submit soil analysis to City for review by City Landscape Architect. L34. The Contractor shall aerate Bermuda turf with a turf aerator each month (12 times per year), and shall coordinate dates for this work with the City. The mowing of all other areas (except Bermuda turf) shall occur every ten calendar days from October 1St through April 1st and every seven calendar days from April 1St through October 1St (44 cuts). Remove and properly dispose of all visible grass clippings from curbs, gutters and general site. L35. To maintain the ballfield, the Contractor shall drag, grade, stripe, and smooth the clay infield, including base paths (days to be determined by City, including Sundays). The City will advise the Contractor of additional field preparation, as needed, with a minimum of six hours notice. The Contractor shall tamp mound area two times per week and fill in existing holes with available clay (supplied by Contractor) and firm the area with a hand tamp. L36. The Contractor shall edge, as required, to maintain a neat, clean appearance to maintain the shape of planting beds as originally designed. L37. The Contractor shall lift all trees over 20' height and adjacent to walks and vehicular areas to a minimum of 12' of clear trunk, and maintain minimum of 8' clear trunk for all other trees. When possible the Contractor shall trim shrubs and ground cover, as needed. On SR A1A (Collins Avenue) the Contractor shall trim shrubs and groundcover, as needed, to meet the criteria set forth in FDOT Index 546, which mandates a maximum height of 24" from top of adjacent curb, remove dead and dying fronds from palms, as needed, for a clean appearance, but shall use no climbing spikes. The Contractor shall Trim Coconut Palms (frond and fruit removal) three times per year, selectively trim existing trees in accordance with Tree Care Industry Association and Dade County standards and practices, to maintain a minimum of 8 feet of clear trunk, and remove suckers, shoots, and dead or dying branches. All tree, palm, and shrub pruning is included in this contract. When trimming Phoenix Dactilifera (Date Palm), the Contractor shall completely dip trimming utensils in a solution of 50% chlorine and 50% water prior to moving to adjacent palm. The Contractor shall not do major tree or shrub pruning between November 1St and March 15th, unless requested by City. The Contractor shall maintain integrity of original design when trimming and shall not box plants whose habits of growth do not lend themselves to this type of trimming. The Contractor shall not use a machete for trimming, shall haul away all trimming debris from site, and properly dispose of at Contractor's expense. Using palm spikes to climb is not allowed. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ' ` "? of SUN W' L38. The Contractor shall hand pull weeds in shrub and ground cover area, as needed to maintain a clean appearance, apply approved herbicides, as needed, to control weeds in sidewalk, curb, catch basins, and gutter areas, haul away all trimming debris from site, and properly dispose of at Contractor's expense. Empty and dispose of contents of all trash containers on a daily basis, including weekends and holidays. The Contractor is responsible for disposal of all trash in accordance with Federal, State and local regulations. L39. For clean -up, the Contractor shall use a mechanized low- decibel blower to remove all debris from all walks, drives, roads, and pedestrian areas, as often as requested by City, shall remove all excess soil, trimmings, debris, and equipment from site after each visit. All debris removed from the City of Sunny Isles Beach is to be disposed of at an EPA and State of Florida approved dumping site, at Contractor's expense. L40. The City of Sunny Isles Beach may withhold payment or reject areas which are found, upon examination, not to meet the specification requirements. Upon written notifications of rejection, subject areas shall be rectified within five calendar days by the vendor at his expense. Rejected areas left longer than fifteen calendar days will be regarded as abandoned. Rejection for non - conformance, failure to provide services conforming to specifications, or failure to meet service schedules, may result in the Contractor being held in default and shall authorize the City to terminate the contract upon notice to the Contractor. L41 An alternate unit price should be given for "New Guinea" Impatiens that are now being used as a replacement to Impatiens that are now being used as a replacement to impatiens Wallerana because of a fungus. END OF SECTON City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 " "" Of SUN P'- Section 4 Evaluation Process 4.1 Review of Proposals For Responsiveness Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined in the solicitation. A responsive proposal is one which follows the requirements of this solicitation that includes all documentation, is submitted in the format outlined in this solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the proposal being deemed non- responsive. The contract will be awarded to the lowest responsible and responsive proposer whose proposal best serves the interest of and represents the best values to the City in conformity with section 62 -8 of the City code. 4.2 Oualifications Proposals will be evaluated on the criteria listed below. Technical Qualifications 1. Proposer's relevant experience, qualifications and past performance 2. Relevant experience and qualifications of key personnel, including key personnel of subcontractors that will be assigned to this project and experience and qualifications of subcontractors 3. Proposers approach methodology to providing the services requested in this solicitation 4. Proposed solution functionality, implementation and other objectives and requirements as stated Price 5. 1 Proposer's proposed price MINIMUM REQUIREMENTS In order to be considered responsive, Proposers shall, at a minimum, demonstrate compliance with the following Pre - Qualification Criteria in their proposal. All requested documentation and /or information shall be provided in the Proposal to confirm that the Proposer has satisfied the Prequalification Criteria in order to be properly evaluated as listed herein. Proposers failing to meet these requirements shall be deemed non responsive. The Proposer shall, at the time of Proposal submittal, time of award, and throughout the duration of the Contract, continue to meet the following Pre - qualification Criteria requirements as stated in the Solicitation Documents. • Must be a registered Landscape Architect in Florida. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "'r OF SUN P' o Must submit copy of license with proposal. • Florida Certified Arborist / Horticulturalist o Must submit copy of license with proposal. • Certified Pest Control and Fertilizer Applicator o Must submit copy of license with proposal. • Minimum of 10 years experience as a FIRM. • Must complete all attached contract documents. • Must bid on all items listed within the bid form. 4.3 Price Evaluation The price proposal will be evaluated subjectively in combination with the technical proposal, including an evaluation of how well it matches Proposers understanding of the City's needs described in this solicitation, the prospers assumptions, and the value of the proposed services. The pricing evaluation is used as part of the evaluation process. The City reserves the right to negotiate the final terms, conditions and pricing of the contract as may be in the best interest of the City. 4.4 Negotiations The City may award a contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the Proposer's best terms from a monetary and technical standpoint. Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement on a contract, the City reserves the right to terminate negotiations and may, at the City Manager's or designee's discretion, begin negotiations with the next lowest responsible and responsive proposer. This process may continue until a contact acceptable to the City has been executed or all proposals are rejected. No Proposer shall have any rights against the City arising from such negotiations or termination thereof. Any Proposer recommended for negotiations may be required to provide to the City: a) Its most recent certified business financial statements as of a date not earlier than the end of the Proposer's preceding official tax accounting period, together with a statement in writing, signed by a duly authorized representative, stating that the present financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an explanation for material change in the financial condition. A copy of the most recent business income tax return will be accepted if certified financial statements are unavailable. b) Information concerning any prior or pending litigation, either civil or criminal, involving a governmental agency or which may affect the performance of services to be rendered herein, in which the Proposer, any of its employees or subcontractors is or has been involved within the last three years. END OF SECTON City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Section 5 Proposal Format 5.0 FORMAT ,-14 OP SUN Pte' Proposers must submit (1) original and four (4) copies of the Proposal. The original Proposal must contain an original signature. Be sure that the individual signing the Proposal is authorized to commit the Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the name of the Proposer, the RFP number, and the page number. The City reserves the right to request additional data or material to support Proposals. All material submitted in response to the RFP will become the property of the City. LABEL EACH SECTION AS NUMBERED The proposal must be in the following format. 60 Company Information ■ In response to this Proposal, all Proposers must provide the following: ■ Name of Agency /Company (including any "Doing Business As" names) ■ Company Locations ■ Internet Web Site Address (if any) ■ Details of Entity Business Structure (Corporation, Partnership, LLC) ■ Date Founded ■ Home office address and telephone number, and local address and phone number ■ List of any outstanding litigation that would threaten the viability of the firm or the performance of this contract ■ Proof of insurance ■ Indication of how long it would take to implement service after authorized to begin ■ Financial Stability of Consultant Qualifications Proposer's relevant experience, qualifications and past performance • An explanation of why the Proposer is the best qualified to perform the contract and demonstrate its qualifications including an item -by -item disclosure outlining how the firm meets or exceeds the requirements of this RFP. • A schedule of proposed services. The schedule should include the Proposer's understanding of the issues and tasks of the project at hand. ■ Examples of previous work including medians ■ Copies of all license and certifications Staffing Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that will be assigned to this project and experience and qualifications of City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 " "'y OF SUN pr subcontractors • The size and experience of the company staff pool from which staff assigned to the management contract can be drawn. The composition of the staff team should include. • The names of the employees in the area responsible for this contract • Their function in the company. • The name of the person who will be responsible for the coordination of work. Experience and qualifications of staff and satisfactory record of performance of staff • The amount of landscaping personnel that will be solely dedicated to this account 4. Approach / Methodology Proposers approach methodology to providing the services requested in this solicitation ■ Suitability of the methodologies and approaches used in achieving tasks ■ Overall organization to completing the project ■ Ability to meet desired timelines and deadlines ■ Description and /or examples of how the broker would develop financial evaluations of insurance plans ■ Description of how the broker would propose to market the program, including a list of companies that would be approached, and the A.M. Best Company's rating of each ■ A specific explanation of how the broker in -house specialists can be utilized to control worker's compensation costs. ■ Detail your ability to monitor regulatory and legislative developments at both the State and Federal level and how this will be communicated to the City Cost of Services Each firm shall submit in their price proposal and any pricing conditions or contingencies must be clearly stated. 6. References Each Proposer must submit a list of three (3) references of Current and Past Customers of which they have provided services similar in scope and size of those described herein. • Each Reference must be supplied on Clients Letterhead • Each Reference letter must me signed with contact person and phone number. The City retains the right to request any additional information pertaining to the Proposer's ability, qualifications, and procedures used to accomplish all work under the contract as it deems necessary to ensure safe and satisfactory work. 7. Availability Indicate current and anticipated workloads and availability for other activities and include proximity or frequency to the City for service calls. Identify the extent and nature of any anticipated outside support. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 `'' OF SO4 Pte_ Contract Forms All completed contract forms Failure to provide all documentation in response to items #1 - #8 in this Section Five may result in the bid being deemed non - responsive by the City. The City reserves the right to award multiple vendors. END OF SECTION City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 , L ",y OF SUN P' DELIVER TO., REQUEST FOR PROPOSAL City of Sunny Isles Beach SECTION 6 City Clerk BID SUBMITTAL FORMS OPENING: 3:00 A.M. 18070 Collins Avenue 05/30/2012 Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of 04/30/2012 Pages 46 through 84 Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. RFP 12 -05 -01 City Wide Landscaping Services A Bid Deposit in the amount of 5% of the total amount of the bid shall accompany all bids A Performance Bond in the amount of 100% of the total amount of the bid will be required upon execution of the contract by the successful bidder and City of Sunny Isles Beach Procurement Agent., Marcanthony Tulloch Commodity Code(s): Firm Name. RETURN ONE ORIGINAL AND 4 COPIES OF BID SUBMITTAL PAGES AND AFFIDA VITS FAILURE TO SIGN PAGE 84 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON- RESPONSIVE City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 . `1"Y OF SUS Pr- BID FORM FOR THE LANDSCAPE MAINTENANCE SERVICES NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. Recurring Monthly Services Section A — J A. PLANTINGS & APPLICATIONS ITEM DESCRIPTION QUANTITY UNIT PRICE TOTAL Seasonal Color Replacement: Plant X $ $ Al 4.5 inch Impatiens wallerana and 15,000 plants remove old plantings; and fertilize with Per Plant = Osmocote® X $ A1A Alternate (See Section L41) Per Plant = Seasonal Color Replacement: Plant X $ $ 4.5 inch wax Begonias and remove old A2 plantings; and fertilize with 15,000 plants Per Plant = Osmocote® (Both green and bronze leaf varieties can be used (Green in shaded areas Seasonal Color Replacement: Plant X $ $ A3 4.5 inch Caladiums and remove old plantings; and fertilize with 15,000 plants Per Plant = Osmocote® Seasonal Color: 6" containers Seasonal Color Replacement: Plant X $ $ A4 1.0 gallon Impatiens and remove old 11,000 plants plantings; and fertilize with Per Plant = Osmocote® City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 `"y OF stw P'- City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �.� X $ A4A Alternate (See Section L41) Per Plant = Seasonal Color Replacement: Plant X $ $ AS 1.0 gallon wax Begonias and remove 11,000 plants old plantings; and fertilize with Per Plant = Osmocote® Seasonal Color Replacement: Plant X $ $ A6 1.0 gallon Caladiums and remove old 11,000 plants plantings; and fertilize with Per Plant = Osmocote® X $ $ A7 Plant 1.0 Gallon Euphorbia milii Rosy' 5,000 plants (Dwarf Crown of Thorns) and remove Per Plant = old plantings; and fertilize NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ AS Aechmea "Blanchetiana ": 3 gallons 1 Per Plant = Aechmea Blanchetiana "Orange X $ $ A9 Bromeliads ": 1 7 gallons Per Plant = X $ $ A10 Agave Attenuata "Spinless Centrury ": 1 7 gallons Per Plant = Arachis Glabrata "Rhizona /Perennial X $ $ All Peanut ": 2000 1 gallon Per Plant = X $ $ Al2 Argusia Gnaphalodes "Sea Lavender: 60 3 gallons Per Plant = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �.� "'r OF 504 PC' . City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 X $ $ A13 Asclepias Tuberosa "Butterfly Weed ": 150 3 gallons Per Plant = Asparagus Densiflorus Myers "Foxtail X $ $ A14 Fern ": 60 3 gallons Per Plant = X $ $ A15 Batis Maritima "Salt Wort ": 1 gallon 60 Per Plant = X $ $ A16 Begonias: 1 gallon 20 Per Plant = X $ $ A17 Byrsonima Lucida "Locusberry ": 3 1 gallons Per Plant = Caladium: 1 gallon X $ $ A18 30 Per Plant = Capparis Cynophallophora "Jamaica X $ $ A19 Caper ": i 3 gallons Per Plant = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ A20 Cardboard Plants: 7 gals 5 Per Plant = X $ $ A21 Chrysobalanus icaco "Cocoplum ": 3 10 gallons Per Plant = X $ $ A22 Clusia "Guttifera" Small Leaf: 3 gallons 80 Per Plant = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 OF SUN Pia City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 X $ $ A23 Clusia "Guttifera ": 7 gallons 50 Per Plant = Codiaeum Variegatum — Crotons X $ $ A24 "Mammey ": 3 gallons 25 Per Plant = Codiaeum Variegatum Crotons "petra ": X $ $ A25 3 gallons 20 Per Plant = Conocarpus Erectus "Green X $ $ A26 Buttonwood ": 3 gallons 25 Per Plant = Conocarpus Erectus Sericeus "Silver X $ $ A27 Buttonwood ": 3 gallons 25 Per Plant = Conocarpus Erectus Sericeus "Silver X $ $ A28 Buttonwood ": 15 gallons 50 Per Plant = X $ $ A29 Cora "Vinca ": 1 gallon 25 Per Plant = Cordyline Terminalis "Hawaiian ti ": 3 X $ $ A30 gallons 30 Per Plant = Cordyline Terminalis "Red ti ": 3 X $ $ A31 gallons 10 Per Plant = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL Crinum Augustum "Queen Emma ": 7 X $ $ A32 gallons 20 Per Plant = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 r'rY OF SUN Pei City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ��� Crinum x Amabile "Giant Spider Lily ": X $ $ A33 7 gallons 2 Per Plant = Crossopetalum Illicifolium "Quail X $ $ A34 Berry": 1 3 gallons Per Plant = X $ $ A35 Cyperus Alternifolios "Umbrella Plant ": 1 3 gallons Per Plant = Dianella Tasmanica "Flax Lily ": 3 X $ $ A36 gallons 5 Per Plant = Duranta Erecta sp "Golden Mound ": 3 X $ $ A37 gallons 50 Per Plant = Duranta Repens "Purple Golden X $ $ A38 Dewdrop ": 3 gallons 50 Per Plant = X $ $ Emodea Littoralis "Golden Creeper ": A39 1 gallon 400 Per Plant = Euphorbia Milii "Crown of Thorns ": 3 X $ $ A40 gallons 200 Per Plant = Ficus Microcarpa "Green Island ": 3 X $ $ A41 gallons 100 Per Plant = X $ $ A42 Ficus Pumila " Ficus Repens ": 1 gallon 25 Per Plant = A43 Hamelia Patens "Firebush ": 3 gallons 100 X $ $ Per Plant = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ��� v1k OF SUSJ 0" ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL Heterocentron Elegans "Spanish X $ $ A44 Shawl ": 1 1 gallon Per Plant = X $ $ A45 Ixora "Nora Grant ": 3 gallons 150 Per Plant = X $ $ Ixora "Taiwanese ": 7 gallons A46 1 Per Plant = X $ $ ]asminum "Simplicifolium ": 3 gallons A47 300 Per Plant = X $ $ Monstrea Deliciosa "Ceriman ": A48 3 gallons 100 Per Plant = X $ $ Muhlenbergia Capillaris "Muhly Grass ": A49 3 gallons 600 Per Plant = Myrcianthes Fragrans "Simpson X $ $ A50 Stopper ": 30 3 gallons Per Plant = X $ $ Nashia Inaguensis "Bahama Berry": A51 3 gallons 1 Per Plant = X $ $ A52 Nephrolepis Falcata "Macho Fern ": 800 1 gallon Per Plant = X $ $ A53 Periwinkle: 1 gallon 200 Per Plant = X $ $ A54 Philodendron Burle Marx: 3 gallons 100 Per Plant = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 0 " "Y OP SUN Pr' City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Philodendron "Selloum ": 7 gallons X $ $ A55 10 Per Plant = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ Philodendron "Xanadu ": 7 gallons A56 5 Per Plant = Ruellia Brittoniana "Purple Showers ": X $ $ A57 3 gallons 1 Per Plant = X $ $ Savia Bahamensis "Maiden Bush ": A58 3 gallons 1 Per Plant = Scheflerra Arbicola "Trinette ": 3 X $ $ A59 gallons 100 Per Plant = X $ $ A60 Sea Oats: Grow tuber 6" deep 20 Per Plant = Serenoa Repens Saw Palmetto: 7 X $ $ A61 gallons 5 Per Plant = Serenoa Repens Saw Palmetto: 15 X $ $ A62 gallons 1 Per Plant = X $ $ Sophora Tomentosa "Necklace Pod ": A63 3 gallons 1 Per Plant = X $ $ Spathiphyllum: 14" A64 1 Per Plant = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 L ?tPv OF 5Uµ Pr' City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 M Spathoglottis Unguiculata "Ground X $ $ A65 Orchid ": 1 gallon 80 Per Plant = Spathoglottis Unguiculata "Ground X $ $ A66 Orchid ": 3 gallons 80 Per Plant = Stachytarpheta ]amaicensis "Native X $ $ A67 Porter ": 40 3 gallons Per Plant = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ A68 Zamia Pumila "Coontie ": 3 gallons 150 Per Plant = TREES /PALMS Acoelorrhaphe Wrightii "Paurotis Palm" X $ $ A69 14' ht 1 (7 -8 trunks min 6' c.t. min0 Per Plant = X $ $ Adonidia Merrillii "Christmas Palm ": 8'- A70 10' O.A. Ht. double 5 Per Plant = Bourreria Succlenta "Bahama X $ $ A71 Strongbark" 1 6' o.a. Per Plant = Bursera Simaruba "Gumbo Limbo" X $ $ A72 12' ht 3 Per Plant = Bursera Simaruba "Gumbo Limbo" X $ $ 14'- 16'ht, 6'- 7'spr. A73 3 Per Plant = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 M OF SUN W' City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Bursera Simaruba "Gumbo Limbo" X $ $ A74 18' ht, 8 -9' spread 3 Per Plant = X $ $ A75 Calyptranthes Pallens "Spicewood" 6' o.a. 1 Per Plant = Cassia Surattensis "Glaucous Cassia" X $ $ A76 10' -12' o.a. FG 4 Per Plant = X $ $ A77 Chrysophyllum Oliviforme "Satin Leaf" 6' o.a. 400 Per Plant = Clusia "Guttifera" "Small Leaf Clusia ": X $ $ A78 6' o.a. 1 Per Plant = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL Clusia "Guttifera" "Small Leaf Clusia ": X $ $ A79 8' -10' 1 Per Plant = X $ $ A80 Coccoloba Diversifolia "Pigeon Plum" 6' o.a. 1 Per Plant = X $ $ A81 Coccoloba Uvifera "Seagrape" 9' ht 1 Per Plant = X $ $ A82 Coconut Palm Curved Trunk 3 15' gw Per Plant = X $ $ A83 Coconut Palm Curved Trunk 3 20' gw Per Plant = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 " ?�Y OF SUN Pr City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 X $ $ A84 Coconut Palm Curved Trunk 3 30' gw Per Plant = Cocos Nucifera Green Malayan X $ $ "Coconut Palm ": ASS 7' -9' g.w. 6 Per Plant = Cocos Nucifera Green Malayan X $ $ A86 "Coconut Palm" 3 8' -10' g.w. Per Plant = Cocos Nucifera Green Malayan X $ $ A87 "Coconut Palm" 1 12' g.w. Per Plant = Cocos Nucifera "Green Malayan Palm" X $ $ A88 3' g.w. 1 Per Plant = Cocos Nucifera "Green Malayan Palm ": X $ $ A89 4' g.w. 1 Per Plant = Conocarpus Erectus "Green X $ $ Buttonwood ": A90 12' -14' ht. o.a. 6' c.t. 1 Per Plant = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL Cordia Sebestena "Orange Ginger ": X $ $ A91 12' o.a. 6' c.t. 4 Per Plant = X $ $ Delonix Regia "Royal Poinciana" A92 18' ht 7' c.t. 1 Per Plant = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ""' OF 5Uµ P" City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Hibiscus Standard "Anderson Crepe ": X $ $ A93 8-10' o.a. 5' c.t. 3 Per Plant = Ligustrum Japonicum "Japanese X $ $ Privet ": A94 8' o.a. Multi -trunk 1 Per Plant = Ligustrum ]aponicum "Japanese X $ $ A95 Privet ": 1 10' o.a. 5' c.t. Multi -trunk Per Plant = Livistona Chinensis "Chinese Fan X $ $ A96 Palm ": 1 12' -14' o.a. 2 -3' of wood Per Plant = X $ $ A97 Pandanus Utilis "Screw Pine" 1 10' -12' ht Triple Trunk Per Plant = Phoenix Dactylifera "Medjool Date X $ $ A98 Palm ": 10 12 c.t. to nut Per Plant = Phoenix Dactylifera "Medjool Date X $ $ A99 Palm ": 10 14 -15' c.t. to nut Per Plant = Phoenix Roebelenii Palm "Pygmy Date X $ $ A100 Palm ": 5 5' -7' o.a. triple 1' of c.t. Per Plant = Ptychosperma Elegans "Alexander X $ $ Palm ": A101 8' -10' o.a. double 5 Per Plant = Ptychosperma Elegans "Solitary Palm ": X $ $ A102 20' o.a. single 5 Per Plant = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 OF SUA PLO ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL Quercus Virginiana "Live Oak ": X $ $ 18'- 20'o.a. (200 Gal. Container) A103 5 Per Plant = Quercus Virginiana "Live Oak ": X $ $ 14' -16' o.a. (100 Gal. Container) A104 5 Per Plant = Roystonea Elata "Florida Royal Palm ": X $ $ A105 12' g.w. S Per Plant = Roystonea Elata "Florida Royal Palm ": X $ $ A106 6' g.w. 5 Per Plant = Sabal Palmetto "Cabbage Palm ": X $ $ A107 16'- 20'o.a. 10 Per Plant = X $ $ A108 Senna Polyphylls "Dessert Cassia" 1 5' o.a. Per Plant = Taxodium Distichum "Bald Cypress" X $ $ 12' -14' o.a. 6' c.t. A109 5 Per Plant = Thrinax Radiata "Florida Thatch Palm" X $ $ A110 4' o.a. 3 Per Plant = Thrinax Radiata "Florida Thatch Palm" X $ $ A111 6' -8' o.a. 3 Per Plant = Veitchia "Montgomeryana" X $ $ 12' O.A. single truck A112 5 Per Plant = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ■ ",'y OF sw4 Pr- City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Veitchia Merrillii "Christmas Palm" X $ $ A113 15' o.a., single 5 Per Plant = Veitchia montgomeryana "Montgomery X $ $ A114 palm ": 18' -20', triples 10' c.t. min 5 Per Plant = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL Washington Robusta "Washington X $ $ A115 Palm" 1 25' o.a. Per Plant = Soil and Maintenance Supplies X $ $ A116 Merit Soil Drench for Royal Palms (see 75 Applications specifications) Per Application/ Per Tree = X $ $ Cygon (or acceptable alternative) A117 Foliar Spray for Royal Palms (see 75 Applications specifications) Per Application/ Per Tree = X $ $ A118 Phoenix "Medjool" Dactilfera 300 Applications Maintenance (see specifications) Per A lication = X $ $ A119 Coconut Palm OTC Injection (see 400 Applications specifications) Per Application = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 C�fy OF SUN 04 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 .� Application of Insecticide and A120 fertilizers to areas not defined in items Entire City Lump Sum $ A116 — A119 A SUBTOTAL NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL B. LABOR X $ $ B1 One Landscape Superintendent 150 Hours (Sam — 5pm, M -F) Per Hour = X $ $ B2 One Landscape Superintendent 100 Hours (All other times) Per Hour = X $ $ B3 One Landscape Laborer 150 Hours (Sam — 5pm, M -F) Per Hour = X $ $ B4 One Landscape Laborer 100 Hours (All other times) Per Hour = X $ $ B5 One Irrigation Specialist 75 Hours (Sam — 5pm, M -F) Per Hour = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 .� of SUW P'r City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 X $ $ B6 One Irrigation Specialist 50 Hours (All other times) Per Hour = X $ $ B7 One Irrigation Laborer 75 Hours (Sam — 5pm, M -F) Per Hour = X $ $ B8 One Irrigation Laborer 50 Hours (All other times) Per Hour = $ B SUBTOTAL NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL C. EQUIPMENT X $ $ C1 One Front End Loader with Backhoe, 250 Hours including an Operator Per Hour = X $ $ C2 One Front End Loader with Backhoe, 30 Days including an Operator Per Da = X $ $ C3 One Front End Loader with Backhoe, 4 Weeks including an Operator Per Week = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "'' - OF SUN Pr- City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 X $ $ C4 One Front End Loader with Backhoe, 1 Month including an Operator Per Month = X $ $ C5 One 15,000 GVW (or larger) Dump 100 Hours Truck with an Operator Per Hour = X $ $ C6 One 15,000 GVW (or larger) Dump 10 Days Y Truck with an Operator Per Da = X $ $ C7 One 15,000 GVW (or larger) Dump 1 Week Truck with an Operator Per Week = X $ $ CS One 15,000 GVW (or larger) Dump 1 Month Truck with an Operator Per Month = One Trailer Mounted Water Tank (500 X $ $ C9 gallon minimum) with Pump and Hose 20 Days Reel Per Da = One Trailer Mounted Water Tank (500 X $ $ C10 gallon minimum) with Pump and Hose 2 Weeks Reel Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL One Trailer Mounted Water Tank (500 X $ $ C11 gallon minimum) with Pump and Hose 1 Month Reel Per Month = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 """ ofSw4Pr's City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 X $ $ C12 One Self Propelled 24" Deep by 6" Wide 50 Hours Trencher with an Operator Per Hour = X $ $ C13 One Self Propelled 24" Deep by 6" Wide 5 Days y Trencher with an Operator Per Da = X $ $ C14 One Self Propelled 24" Deep by 6" Wide 2 Weeks Trencher with an Operator Per Week = X $ $ C15 One Self Propelled 24" Deep by 6" Wide 1 Month Trencher with an Operator Per Month = X $ $ C16 Bucket Truck (equipment only) 50 Hours Per Hour = X $ $ C17 Chipper Brush (equipment only) 50 Hours Per Hour = X $ $ C18 Stump Grinder(equipment only) 50 Hours Per Hour = Grapple Loader X $ $ C19 (30 cubic yard capacity, 50 Hours equipment only) Per Hour = $ C SUBTOTAL NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ` *y OF SUN Pr- ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL D. MATERIALS X $ $ Topsoil (70/30 Mix) 200 Cubic D1 Delivered and Installed Yards Per Cubic Yard = X $ $ Premium Red or Premium Gold Mulch 2,000 Cubic D2 Delivered and Installed Yards Per Cubic Yard = X $ $ D3 Mulch (Organic Eucalyptus) 3" Cubic Yards Per Cubic Yard = X $ $ D4 #70 Trap Sand 700 Cubic Yards Delivered and Installed Per Cubic Yard = X $ $ D5 Silica Sand for Medjools 40 Cubic Yards Per Cubic Yard = X $ $ D6 Atlas 3000 (or equal) Mix 300 Cubic Yards Delivered and Installed Per Cubic Ya rd = X $ $ Solid St. Augustine Floratam Sod 2500 D7 Delivered and Installed Square Feet Per Square Foot = X $ $ Solid St. Augustine Floratam Sod 60 Pallets of 500 D8 Delivered and Installed Square Feet Per Pallet = X $ $ D9 Sea Dwarf Paspalum Sod Delivered and 5000 S Ft q Installed City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "'y OF 50µ F" City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Per Square Foot = X $ $ D10 Floratam Sod 5000 Sq Ft Per Square Foot = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ D11 Solid Bermuda 'Tifway 419' Turf 5 pallets of 400 Square Feet Delivered and Installed Per Pallet = X $ $ D12 Solid Paspalum Notatum Argentine' 5 pallets of 400 Square Feet Bahia Sod Delivered and Installed Per Pallet = X $ $ D13 Palm Beach Cap Rock 4 Square Feet Per Square Foot = D SUBTOTAL E. PARKS Gwen Margolis Park X $ $ E1 (17815 North Bay Rd) 52 Weeks Weekly Maintenance per the Specifications Per Week = Town Center Park (17200 Collins X $ $ E2 Avenue) Weekly Maintenance per the 52 Weeks Specifications Per Week = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 '11y OF SUN Pr• City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 .. Samson Oceanfront Park (17425 X $ $ E3 Collins Avenue) Weekly Maintenance 52 Weeks per the Specifications Per Week = Pelican Community Park (18115 North X $ $ E4 Bay Road) Weekly Maintenance per the 52 Weeks Specifications Per Week = Golden Shores Park (201 195 Street) X $ $ E5 Weekly Maintenance per the 52 Weeks Specifications Per Week = Heritage Park (19250 Collins Avenue) X $ $ E6 Weekly Maintenance per the 52 Weeks Specifications Per Week = Bella Vista Park (500 Sunny Isles X $ $ E7 Boulevard) Weekly Maintenance per 52 Weeks the Specifications Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL Pier Park (16501 Collins Avenue) X $ $ E8 Weekly Maintenance per the 52 Weeks Specifications including beach access and parking lot Per Week = Atlantic Isles Bridge Lagoon Area X $ $ E9 Weekly Maintenance per the 52 Weeks Specifications Per Week = Atlantic Isles West -End Cul -de -Sac X $ $ E10 Park Weekly Maintenance per the 52 Weeks Specifications Per Week = Newport Pier Park Weekly Maintenance E11 per the Specifications Not applicable City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 .. OF SUN PH" City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Oceania Park (16320 Collins Avenue) x $ $ E12 Weekly Maintenance per the 52 Weeks Specifications Per Week = X $ $ E13 16200 Collins Avenue Park 52 Weeks Per Week = X $ $ E14 16050 Collins Avenue Park 52 Weeks Per Week = X $ $ E15 16000 Collins Avenue Park 52 Weeks Per Week = X $ $ E16 Bill Long Park 52 Weeks Per Week = X $ $ E17 16100 Collins Avenue 52 Weeks Per Week = $ E SUBTOTAL F. RIGHTS -OF -WAY X $ $ F1 Collins Avenue Weekly Maintenance 52 Weeks per the Specifications Per Week = X $ $ F2 Sunny Isles Boulevard Weekly 52 Weeks Maintenance per the Specifications Per Week= NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 " "ty OF sUN Pr City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 I.: X $ $ F3 Lehman Causeway Weekly 52 Weeks Maintenance per the Specifications Per Week = 174"' Street (including medians) X $ $ F4 Weekly Maintenance per the 52 Weeks Specifications Per Week = X $ $ 158"' Street Entrance Weekly F5 Maintenance per the Specifications 52 Weeks Per Week = X $ $ F6 159"' Street Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F7 Atlantic Isles Weekly Maintenance per 52 Weeks the Specifications Per Week = North Bay Road (southern section) X $ $ F8 Weekly Maintenance per the 52 Weeks Specifications Per Week = X $ $ F9 172nd Street Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F10 175"' Terrace Weekly Maintenance per 52 Weeks the Specifications Per Week = North Bay Road (northern section) X $ $ F11 Weekly Maintenance per the 52 Weeks Specifications Per Week = Atlantic Boulevard (southern section) X $ $ F12 Weekly Maintenance per the 52 Weeks Specifications Per Week = X $ $ F13 177"' Drive Weekly Maintenance per 52 Weeks the Specifications Per Week = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 I.: `fly of sup+ 0" City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 X $ $ F14 Church Street Weekly Maintenance per 52 Weeks the Specifications Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ F15 178"' Drive Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F16 179"' Drive Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F17 180"' Drive Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F18 181St Drive Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F19 182 "d Drive Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F20 183`a Street Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F21 185"' Street Weekly Maintenance per 52 Weeks the Specifications Per Week = Atlantic Boulevard (northern section) X $ $ F22 Weekly Maintenance per the 52 Weeks Specifications Per Week = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 � *r OF sUN Pr- City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 , X $ —— $ F23 186"' Street Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F24 187"' Street Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F25 188"' Street Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F26 189th Street Weekly Maintenance per 52 Weeks the Specifications Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ F27 189th Terrace Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F28 190th Street Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F29 191St Street Weekly Maintenance per 52 Weeks the Specifications Per Week = X $ $ F30 191St Terrace Weekly Maintenance per 52 Weeks the Specifications Per Week = F SUBTOTAL G. BEACH & BEACH ACCESS PATHS City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 , ""'Y Or sutN Pr- City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 X $ $ Beach Cleaning (including raking and G1 litter removal) for entire length of 150 Cleanups Sunny Isles Beaches Per Cleanup G2 Future Location of the Regalia Not applicable 19501 Collins Avenue X $ $ G3 Oceans I 52 Weeks 19405 Collins Avenue Per Week = X $ $ G4 �d Ellen Wynne Near 192 Street on Collins Avenue 52 Weeks Per Week = X $ $ G5 William "Bill" Lone 52 Weeks 19101 Collins Avenue Per Week = X $ $ G6 Cecile Sippin Near 189"' Street on Collins Avenue 52 Weeks Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL Varadero IV X $ $ 18801 Collins Avenue/ G7 /G8 Le Meridien 52 Weeks 18695 Collins Avenue Per Week = X $ $ G9 Millennium 52 Weeks 18671 Collins Avenue Per Week = X $ $ G10 Trump 52 Weeks 18001 Collins Avenue Per Week = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 � "'? OF SUN Pr- City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 X $ $ G11 Walter Bresslour Near 178 Street on Collins Avenue 52 Weeks Per Week = X $ $ G12 Pinnacle 52 Weeks 17555 Collins Avenue Per Week = X $ $ G13 Florida Ocean Club 52 Weeks 17275 Collins Avenue Per Week = X $ $ G14 Ocean IV 52 Weeks 17201 Collins Avenue Per Week = X $ $ G15 Future Location of Jade on the Beach 52 Weeks 17001 Collins Avenue Per Week = X $ $ G16 Future Location of Paramount Beach 52 Weeks 16901 Collins Avenue Per Week = Pier Park G17 16501 Collins Avenue Not applicable (See E -8) Oceania X $ $ 16425 Collins Avenue/ G18/ Future Location of Sayan 52 Weeks G19 16275 Collins Avenue Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 OF SUN Pt' City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 11 0 X $ $ G20 Trump I, II, & III Near 160th Street on Collins Avenue 52 Weeks Per Week = X $ $ G21 Future Location of Solis 52 Weeks 15701 Collins Avenue Per Week = G SUBTOTAL H. BUS SHELTER LOCATIONS X $ $ H1 Collins Avenue at 157"' Street (west side) 52 Weeks Per Week = X $ $ H2 Collins Avenue at 163`d Street (east side) 52 Weeks Per Week = X $ $ H3 Collins Avenue at 174"' Street (east side, Samson Park) 52 Weeks Per Week = X $ $ H4 Collins Avenue at 185"' Street (east side) 52 Weeks Per Week = X $ $ H5 Collins Avenue at 185"' Street (west side) 52 Weeks Per Week = X $ $ H6 Collins Avenue at 189"' Street (east side) 52 Weeks Per Week = X $ $ H7 Collins Avenue at 192nd Street (east side) 52 Weeks Per Week = X $ $ H8 Collins Avenue at 52 Weeks Galahad Dade Boulevard (west side) Per Week = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 11 0 "'Y OF SUN f" City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 X $ $ H9 159"' Street at Collins Avenue 52 Weeks (west side) Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ H10 Sunny Isles Boulevard at 52 Weeks North Bay Road (north side) Per Week = X $ $ H11 174"' Street 52 Weeks (210 street address) Per Week = X $ $ F2 174"' Street 52 Weeks (230 street address) Per Week = X $ $ H13 174th Street 52 Weeks (251 street address) Per Week = X $ $ H14 174"' Street 52 Weeks (301 street address) Per Week = X $ $ H15 174th Street 52 Weeks (231 street address) Per Week = X $ $ 174"' Street at Collins Avenue 52 Weeks H16 (north side) Per Week = X $ $ H17 178"' Drive at 178"' Street 52 Weeks Per Week = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 OF SUN PC City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 X $ $ H18 178"' Street at 178"' Drive 52 Weeks Per Week = X $ $ H19 North Bay Road at 174"' Street 52 Weeks (east side) Per Week = X $ $ H2O North Bay Road at 174"' Street 52 Weeks (west side) Per Week = X $ $ H21 North Bay Road at 178"' Drive 52 Weeks (east side) Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ H22 North Bay Road at 178"' Drive 52 Weeks (west side) Per Week = X $ $ H23 Atlantic Boulevard at 180"' Street 52 Weeks (east side) Per Week = X $ $ H24 Atlantic Boulevard at 191St Street 52 Weeks (east side) Per Week = X $ $ H25 Atlantic Boulevard at 189"' Street 52 Weeks (east side) Per Week = X $ $ Collins Avenue at 189th Street H26 (west side) 52 Weeks Per Week = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "'t Of SUN P' • City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �� X $ $ Collins Avenue at 186/187"' Street H27 (west side) 52 Weeks Per Week = Collins Avenue at 183/184"' Street X $ $ H28 (west side) 52 Weeks Per Week = X $ $ H29 Collins Avenue at 182nd Street 52 Weeks (west side) Per Week = X $ $ H30 Collins Avenue at 181St Street 52 Weeks (west side) Per Week = X $ $ Collins Avenue at 180"' Street H31 (west side) 52 Weeks Per Week = X $ $ Collins Avenue at 179"' Street H32 (east side) 52 Weeks Per Week = X $ $ Collins Avenue at 177"' Street H33 (west side) 52 Weeks Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ H34 250 174"' Street 52 Weeks Per Week = X $ $ Collins Avenue at 175"' Street H35 (east side) 52 Weeks Per Week = X $ $ H36 Collins Avenue at 174"' Street 52 Weeks (west side) City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �� "rY of SUN Pr,_ -T Per Week = X $ $ H37 Collins Avenue at 172nd Street 52 Weeks (west side) Per Week = X $ $ Collins Avenue at 170"' Street H38 (west side) 52 Weeks Per Week = X $ $ Collins Avenue at 175"' Street H39 (west side) 52 Weeks Per Week = X $ $ H40 Collins Avenue at 162nd Street 52 Weeks (west side) Per Week = X $ $ Collins Avenue at 157"' Street H41 (east side) 52 Weeks Per Week = X $ $ 183`d Street at Atlantic Blvd. H42 (north side) 52 Weeks Per Week = X $ $ H43 North Bay Road /181 Drive 52 Weeks (east side) Per Week = X $ $ H44 178"' Drive at Church Street 52 Weeks Per Week = Sunny Isles Boulevard west bound lane X $ $ H45 at 52 Weeks Collins Avenue (north side) Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 " " OF sotN P" ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ Collins Avenue at 159"' Street H46 (west side) 52 Weeks Per Week = H $ SUBTOTAL I. PARKING LOTS X $ $ I1 Under the 52 Weeks William Lehman Causeway Bridge Per Week = X $ $ 12 Under the north bound 52 Weeks William Lehman Flyover Ramp Per Week = 13 Ellen Wynne Beach Access Not applicable 14 Pier Park Not applicable X $ $ I5 174"' Street at North Bay Road 52 Weeks Per Week = X $ $ I6 Parking lot behind the Walgreens 52 Weeks Per Week = $ I SUBTOTAL J. GOVERNMENT FACILITIES X $ $ J1 Sunny Isles Beach Government Center 52 Weeks 18070 Collins Avenue Per Week = City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 OF SUN Pt City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �- X $ $ Stormwater Pond at Sunny Isles J2 Boulevard and Collins Avenue 52 Weeks Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ Stormwater Pond at Sunny Isles 33 Boulevard and North Bay Road 52 Weeks Per Week = X $ $ 74 Stormwater Pond at Sunny Isles 52 Weeks Boulevard on West end Per Week = X $ $ J5 WASA Pump Station at 52 Weeks 350 Sunny Isles Boulevard Per Week = X $ $ 36 Heritage Park 52 Weeks Per Week = X $ $ J7 WASA Pump Station 52 Weeks Atlantic Isles Per Week = ]8 162 Street and Collins Avenue Not applicable (Plaza on west side) X $ $ 39 Norman S. Edelcup K -8 School 52 Weeks Per Week = X $ $ 310 Gateway Park 52 Weeks Per Week = 3 SUBTOTAL City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �- Of SUN P� ;y City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 $ GRAND TOTAL ITEMS A — 3: MISCELLANEOUS ITEMS — AS NEEDED BASIS NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. K. MISCELLANEOUS ITEMS X $ $ K1 Remove Dead Animals 40 Animals Per Year Per Animal = X $ $ Clay Infield Maintenance for the 60 Times K2 Pelican Community Park Ball Field Per Year Per Maintenance= Striping of the 50 Times X $ $ K3 Pelican Community Park Ball Field Per Year (Chalk Powder) — Per Striping — Striping of the X $ $ K4 Gwen Margolis Park Soccer Field 60 Strippings (Paint) Per Striping = X $ $ Repair Ball Field Netting at 100 K5 Pelican Community Park Square Yards Per Square Yard X $ $ K6 Pressure Clean Various City Facilities 12,000 S Yd q and sidewalks throughout the City Per sq yd City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 OF suty Pr- NOTE: The quantities shown in this Bid Form are estimates only! They may vary GRAND TOTAL $ significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Install City- issued Banners or Flags, X $ $ K7 Including Repairing or Replacing 300 Banners City- issued Banner Arms, as Directed Per Banner = Move Lifeguard Stands X $ $ K8 (in both normal and 20 Moves extreme weather conditions) Per Move = X $ $ K9 Remove or Cover Graffiti, 50 Hours as Directed Per Hour = Per unit $ K10 Slicing and aerating the fields Four times a year Per unit $ K11 Sanding to level fields Twice a year Per Day $ K12 Bulldozer (Including Operator) 30 Days Per Hour $ K13 Bulldozer (Including Operator) 250 Hours K14 Trimming of Coconuts Palms On The 60 Palms Price Per Palm $ Beach Small Potted Plants For K -8 After Price Per Plant $ School Program K15 Proposed Plant 1,800 Plants K SUBTOTAL NOTE: The quantities shown in this Bid Form are estimates only! They may vary GRAND TOTAL $ significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 SECTION 6 BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID PART II: Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: AUTHORIZED SIGNATURE: DATE: "'' Of swt Pr TITLE OF OFFICER: City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ��. �'4' OF SUN Pr- BID SUBMITTAL FORM Bid Title: City Wide Landscaping Services The undersigned Proposers proposes and agrees, if this Bid is accepted, to enter into an agreement with The City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. The Proposers accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposers agrees to sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the date of the City's Notice of Award. In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that: • The Proposer has familiarized himself /herself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. • The Proposer has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions. • The Proposer has given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Proposer. • This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Proposer has not directly or indirectly induced or solicited any other Proposers to submit a false or sham Bid; the Proposer has not solicited or induced any person, firm or corporation to refrain from Bidding; and Proposer has not sought by collusion to obtain for itself any advantage over any other Proposers or over the City. The City and the successful Proposer will establish completion times for each individual Work Item and the successful Proposer agrees that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and /or Notice to Proceed. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 `/4, OF SUN Pr' Firm Name: Street Address: Mailing Address (if different): Telephone No. Email Address: No. EIN No. * "By signing this document the bidder agrees to aii Terms Signature: (Signature of authorized agent) Print Name: Title: THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON - RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ■ U s 0 91k 9 99 Fc F Lp� 05 /rY OF SUS P� �y� yj• FLp0.�V 'LP Of SUN r�'o City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �,� O� SJNIVY ,St Fed n NON- COLLUSION AFFIDAVIT City of Sunny Isles Beach r 18070 Collins Avenue yp '99�♦ FLOR�O 5``F Sunny Isles Beach, FL 33160 c r of sUO PNV Telephone: (305) 947 -0606 Fax: (305) 949 -3113 STATE OF FLORIDA COUNTY OF ) The undersigned being first duly sworn as provided by law, deposes, and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, (Name of Corporation, Partnership, Individual, etc.) a, , formed under the laws of (Type of Business) (State) of which he is (Sole Owner, Partner, President, etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. AFFIANT'S NAME AFFIANT'S TITLE TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this day of Personally Known or Produced Identification , Type of identification (Affix seal here) 200— NOTARY PUBLIC (name printed or typed) DECEMBER 28, 2010 1 of 10 PUBLIC ENTITY CRIMES City of Sunny Isles Beach iD 9 r 18070 Collins Avenue yF OR'o 5 Sunny Isles Beach, FL 33160 c''Y of .A "'� Telephone: (305) 947 -0606 Fax: (305) 949 -3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub - Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list ". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted to City of Sunny Isles Beach [pnn[ inaiwauars name ana uaej for [print name of entity suomitting swom statement] whose business address is: and (if applicable) its Federal Employer Identification number (FEIN) is (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: ) 11.2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair DECEMBER 28, 2010 2 of 10 market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. By: (Signature) (Printed Name) (Title) Sworn to and subscribed before me this day of , 20 , by (AFFIX NOTARY STAMP HERE) Signature: Notary Public — State of Florida Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced 10/1998 3 of 10 O� S�NNY ,SC FAR F`O c�rY of SUN nNo EQUAL OPPORTUNITY / AFFIRMATIVE ACTION City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947 -0606 Fax: (305) 949 -3113 EQUAL OPPORTUNITY /AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. Signed: Title: Firm: Address: DECEMBER 28, 2010 4 of 10 SUNNY ,S4 CONFLICT OF INTEREST V _ I City of Sunny Isles Beach 18070 Collins Avenue Ile ' FLOPNO r 5``r Sunny Isles Beach, FL 33160 C, r OF suµ "a O Telephone: (305) 947 -0606 Fax: (305) 949 -3113 CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA COUNTY OF BEFORE ME, the undersigned authority, personally appeared who was duly sworn, deposes, and states: 18.1. 1 am the with a local office in of and principal office in 18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. described as: Landscape Maintenance Services. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. 18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency. 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project. 18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 18.81 certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Sunny Isles Beach. Dated this day of , 2010. AFFIANT Sworn to and subscribed before me this O Personally Known O Produced Identification NOTARY PUBLIC STATE OF FLORIDA Print or Type Name and Title day of , 2010. OR Type of Identification DECEMBER 28, 2010 5 of 10 SV 1dNY IS46 DISPUTE DISCLOSURE City of Sunny Isles Beach 18070 Collins Avenue yFC 9�y F�pR`pOSF'p Sunny Isles Beach, FL 33160 r' o, SUN '` Telephone: (305) 947 -0606 Fax: (305) 949 -3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No ". If you answer "Yes ", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) yea rs? YES NO 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. Firm Date Authorized Signature Print or Type Name and Title DECEMBER 28, 2010 6 of 10 O� Su14NY IS(F�@ x F V I P* ,yF C,";" F `p 0. \O Sbr c�rY OF SUN 'NO STATE OF FLORIDA ) COUNTY OF ) ANTI - KICKBACK City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947 -0606 Fax: (305) 949 -3113 ANTI - KICKBACK AFFIDAVIT I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: Title: The foregoing instrument was acknowledged before me this day of , 20 , by [name of person], as [type of authority], for [name of party on behalf of whom instrument was executed]. AFFIX NOTARY STAMP HERE: Notary Public — State of Florida Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced DECEMBER 28, 2010 7 of 10 OF SUNNY IS a F Y n yE D9�• O FLOR \ S'O c�rY of SUN PNO STATE OF FLORIDA ) COUNTY OF ) BID BOND City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947 -0606 Fax: (305) 949 -3113 KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and , as Surety, are held and firmly bound unto the City of Sunny Isles Beach, a municipal corporation of the State of Florida in the sum of Dollars ($ ), lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Bid dated, 2010 for: WHEREAS, it was a condition precedent to the submission of said Bid that a cashier's check or Bid Bond in the amount of five percent (5 %) of the Base Bid be submitted with said Bid as a guarantee that the Proposers would, if awarded the Contract, enter into a written Contract with the City for the performance of said Contract, within ten (10) consecutive calendar days after written notice having been given of the Award of the Contract. NOW, THEREFORE, the conditions of this obligation are such that if the Principal within ten (10) consecutive calendar days after written notice of such acceptance, enters into a written Contract with the City of Sunny Isles Beach and furnishes the Performance Bond, satisfactory to the City, each in an amount equal to one hundred percent (100 %) of the Contract Price, and provides all required Certificates of Insurance, then this obligation shall be void; otherwise the sum herein stated shall be due and payable to the City of Sunny Isles Beach and the Surety herein agrees to pay said sum immediately, upon demand of the City, in good and lawful money of the United States of America, as liquidated damages for failure thereof of said Principal. IN WITNESS WHEREOF, the above bonded parties have executed this instrument under their several seals this day of 20 , the name and the corporate seal of each corporate party being hereto affixed and these presents being duly signed by its undersigned representative. IN PRESENCE OF: Individual or Partnership Principal Business Address City, State, and Zip Code Business Telephone ATTEST: (Corporate Surety)* DOCUMENT CONTINUES ON NEXT PAGE Affix Corporate Seal Business Facsimile Secretary By: *Impress Corporate Seal IMPORTANT Surety companies executing bonds must appear on the Treasury Department's most current list (circular 570 as amended) and be authorized to transact business in the State of Florida. DECEMBER28, 2010 8 of 10 O� SV tlN Y ,S(��R PERFORMANCE BOND City of Sunny Isles Beach 18070 Collins Avenue R yF iD9, w p l O`OP Sir Sunny Isles Beach, FL 33160 c rY of SUO ' Telephone: (305) 947 -0606 Fax: (305) 949 -3113 FORM OF PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That, pursuant to the requirements of Florida Statute 255.05, we, as Principal, hereinafter called Contractor, and as Surety, are bound to the City of Sunny Isles Beach, Florida, as Obligee, hereinafter called City, in the amount of Dollars ($ ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally. WHEREAS, Contractor has by written agreement entered into a Contract, Bid /Contract No.: 07- 10 -04, awarded the day of , 20 , with Landscape Services Maintenance in accordance with contract documents prepared by the City of Sunny Isles Beach, which Contract is by reference made a part hereof, and is hereafter referred to as the Contract; THE CONDITION OF THIS BOND is that if the Contractor: 15.1. Fully performs the Contract between the Contractor and the City for services described within (Bid No. ) within calendar days after the date of Contract commencement as specified in the Notice to Proceed and in the manner prescribed in the Contract; and 15.2. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages for delay and other consequential damages caused by or arising out of the acts, omissions or negligence of Contractor), expenses, costs and attorney's fees including attorney's fees incurred in appellate proceedings, that City sustains because of default by Contractor under the Contract; and 15.3. Upon notification by the City corrects any and all defective or faulty Work or materials which appear within one and one half (1 1/2) years, and: 15.4. Performs the guarantee of all Work and materials furnished under the Contract for the time specified in the Contract, then this Bond is void, otherwise it remains in full force. Whenever Contractor shall be, and declared by City to be, in default under the Contract, the City having performed City's obligations there under, the Surety may promptly remedy the default, or shall promptly: 15.4.1. Complete the Contract in accordance with its terms and conditions; or 15.4.2. Obtain a Bid or Bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the best, lowest, qualified, responsible and responsive Proposers, or, if the City elects, upon determination by the City, and Surety jointly of the best, lowest, qualified, responsible and responsive Proposers, arrange for a Contract between such Proposers and City, and make available as Work progresses (even though there should be a default or a succession of defaults under the Contract or Contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the Contract Price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the Contract Price." as used in this paragraph, shall mean the total amount payable by City to Contractor under the Contract and any amendments thereto, less the amount properly paid by City to Contractor. No right of action shall accrue on this Bond to or for the use of any person or corporation other than the City named herein. DECEMBER 28, 2010 9 of 10 The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and compliance or noncompliance with any formalities connected with the Contract or the changes do not affect Surety's obligation under this Bond. Signed and sealed this day of 20 WITNESS: BY: (Name of Corporation) Secretary (Signature) (CORPORATE SEAL) (Type Name and Title Signed Above) IN THE PRESENCE OF; INSURANCE COMPANY: BY: *Agent and Attorney -in -Fact * (Power of Attorney must be attached) (Address) (City /State /Zip Code) (Telephone) STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this 20 by [type of authority], for of party on behalf of whom instrument was executed]. AFFIX NOTARY STAMP HERE: day of , [name of person], as [name Signature: Notary Public — State of Florida Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced 10/1998 10 of 10 i 1ri �i 3'] .rte ��. , 'a r a 5T'.�'♦� _ LL LL ° i"9`K:i ,4 i.G. ;r�.l ` `+� i *I a' �+ ' 3.: {t� tt # P ` �• -a�`-�' ,�5 AD z co 000 co •• • 1 1 • t 39 CT • , - � ' 1E1777 rt MVu �� � � �j t;y iR: ��' • tl t �r I'� ♦ t� Al F >1 }T a #? J 4 PN. 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(3f1N3At/ SNIll00) VW N v w a o o a a x z g H w w a a 0 U O Q Q n 7 is 2° 6 (0 rx 3 a to ®h�I ®x• O®®H o a m poU w w 2 x o ¢ O y Q Co U U D 2 uj �0 ®••o® m 0 o � 0 o 0 0 s ..• r ,yF Dig V N z CITY OF SUNNY ISLES BEACH OFFICE OF THE CITY CLERK 18070 COLLINS AVENUE, 4TH FLOOR SUNNY ISLES BEACH, FLORIDA 33160 (305) 792-1703 PHONE (305) 949 -3113 FACSIMILE FACSIMILE TRANSMITTAL SHEET TO: FROM: Arceh Redila Luz Rey — Office of the City Clerk COMPANY: DATE: City of North Miami 04 -30 -12 FAX NUMBER: TOTAL NO. OF PAGES INCLUDING COVER: 305.895.4074 PHONE NUMBER: SENDER'S REFERENCE NUMBER: 305.893.6511 X 12252 RE: YOUR REFERENCE NUMBER: ❑ URGENT 11 FOR REVIEW El PLEASE COMMENT ❑ PLEASE REPLY ❑PLEASE RECYCLE NOTES /COMMENTS: The documents accompanying this facsimile transmission contain information belonging to the City of Sunny Isles Beach. This information may be confidential and /or legally privileged and is intended only for use of the addressee designated above. 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