HomeMy WebLinkAboutReso 2012-1914RESOLUTION NO. 2012 - ALLA
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AUTHORIZING A FIRST AMENDMENT, IN
SUBSTANTIALLY THE SAME FORM, TO THE AGREEMENT WITH
ASHBRITT, INC., FOR EMERGENCY DEBRIS CLEARING AND
REMOVAL OPERATIONS, ATTACHED HERETO AS EXHIBIT "A';
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THE TERMS OF THE AGREEMENT;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on September 18, 2008, via Resolution No. 2008 -1323, the City Commission
approved an agreement with Ashbritt, Inc., for Emergency Debris Collection and Removal
Operations to the City in response to Request for Proposals (RFP) No. 08- 07 -01; and
WHEREAS, the City wishes to exercise its option to renew the agreement for one (1) year
pursuant to Section 1.3 of the original Agreement; and
WHEREAS, the estimated cost for Ashbritt's services will be determined based on the
magnitude of the storm and the initial damage estimate, and the City will request reimbursement from
Federal granting agencies, if applicable; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Incorporation of Recitals. The recitals set forth in this resolution are incorporated
herein by reference as if fully set forth herein.
Section 2. Approval of First Amendment. The City Commission hereby approves the First
Amendment, in substantially the same form, to the agreement with Ashbritt, Inc. for Emergency
Debris Collection and Removal Operations, attached hereto as Exhibit "A ".
Section 3. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 4. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Agreement.
Section 5. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 2151 day of June 2012.
R2012- Ashbritt Emerg Debris Removal 1st Amend Page 1 of 2
ATTEST:
l r k 41�
Jane A. Hines, CMC, City Clerk
APPROVED SS TO FORM
AND LEGAL' ,,SJFFICIENC
Attorney
Vote: 5-0
Mayor Edelcup
✓ (Yes)
Vice Mayor Thaler
V(Yes)
Commissioner Aelion
✓(Yes)
Commissioner Gatto
227 Yes)
Commissioner Scholl
Yes)
82012- Ashbritt Emerg Debtis Removal 1 at Amend Page 2 of 2
Moved by:
Seconded by: Y ll ec Ma"'r {A-LS*—
_(No)
_(No)
_(No)
(No)
(No)
4„HN Y •IIFJ
FIRST AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF SUNNY ISLES BEACH AND ASHBRITT, INC.
CONTRACT NO. C1112 -044
This First Amendment to the Agreement between the City of Sunny Isles Beach ( "City ") and
AshBritt, Inc., ( "Contractor ") executed this day of , 2012, is made a part of the
original Agreement, C0708 -099 ( "Agreement "), approved by Resolution No. 2008 -1323 on September
18, 2008 and incorporated herein by reference, between the City and Contractor, a business corporation
licensed in the State of Florida, whose Federal Identification # is The City and
Contractor hereby agree as follows:
1. TERM: The City hereby exercises its option to renew the Agreement for one (1) year pursuant to
Section 1.3 of the original Agreement between the parties. The term shall commence upon execution of
this First Amendment by both parties and shall terminate on September 18, 2013.
2. COST: Payment to Contractor for all charges under this I-irst Amendment shall be in accordance
with the fee schedule reflected in the original Agreement between the parties.
3. OTHER PROVISIONS REMAIN IN EFFECT: Except as specifically modified herein, all
terms and conditions of the original Agreement between the parties shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the date mentioned
above.
WITNESS:
jSinature
q 1rint an c
ATTEST:
BY:
.Dane A. Mines, CMC, City Clerk
ASHBRITT, INC.
BY:
Si to and Title
CITY OF SUNNY ISLES BEACH
BY:
7 N •man S.
APPROVED A
LEGAL ESL FFl
BY: "
FORM AND
CY
Attorney
SIB
i
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305) 949 -3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
FROM: Alan J. Cohen, City Manager
DATE: 6/21/2012
RE: Agreement with Ashbritt, Inc. for Emergency Debris Clearing and Removal
Operations
RECOMMENDATION:
i'
Approve the one year renewal of the existing agreement
REASONS:
We currently have an agreement with Ashbritt to provide debris clearing and removal
services in the aftermath of a hurricane or similar event that produces an amount of
debris beyond our local capacity to handle. The agreement contains two one year renewal
options. The contract price has an annual CPI escalation clause. We would be exercising
the first of these options under these terms.
FUNDING SOURCE:
In the event of disaster, funding will be available from the City's emergency reserve.
Subsequently, a budget amendment will be put forth to the Commission to ensure legal
budgetary compliance. In addition, the City will seek reimbursement from the Federal
(75 %) and State (12.5 %) level for reimbursement. The City's share of cost after
reimbursements is 12.5 %.
ATTACHMENTS:
Resolution
i First Amendment
Agenda Item No. I0f.' nDate 621/2012
134