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HomeMy WebLinkAboutReso 2012-1927RESOLUTION NO. 2012 - Jq2nrl A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING CHANGE ORDER NUMBERS 1, 2, 3, AND 4 TO AGREEMENT WITH SHORELINE FOUNDATION, INC. FOR THE NEWPORT FISHING PIER DEMOLITION AND CONSTRUCTION PROJECT, DECREASING THE AGREEMENT BY EIGHT HUNDRED EIGHTEEN THOUSAND ONE HUNDRED FIFTY -EIGHT DOLLARS AND SEVENTY -NINE CENTS ($818,158.79), ATTACHED HERETO AS EXHIBIT "A "; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 16, 2010 via Resolution No. 2010 -1605, the City Commission approved an Agreement with Shoreline Foundation, Inc. to provide professional construction services for the demolition and construction of the Historic Sunny Isles Beach/Newport Fishing Pier at Pier Park, in an amount not to exceed Three Million Seven Hundred Seventy -Seven Thousand Eight Hundred Sixty -Six Dollars ($3,777,866.00); and WHEREAS, the City has a sales tax incentive program in place which allows the City to recognize additional savings after a construction project has been awarded to a contractor, and WHEREAS, the savings are recognized when the City purchases materials directly from the subcontractor on behalf of the contractor for the benefit of the public project, the City is exempt from paying sales tax, where the contractor is not, and the authority to make these purchases is under the master contract; and WHEREAS, as a result of these direct purchases, the City has prepared Change Order Numbers 1— 4 recognizing the decrease in the direct contractual obligation to the vendor as follows: Change Order No. 1 decrease of $250,000.00, Change Order No. 2 decrease of $408,474.00, Change Order No. 3 decrease of $42,789.20, and Change Order No. 4 decrease of $116,895.19, for a total decrease amount of Eight Hundred Eighteen Thousand One Hundred Fifty -Eight Dollars and Seventy -Nine Cents ($818,158.79), the City will recognize a savings on these change orders of Forty Thousand Five Hundred Fifty -Seven Dollars and Ninety -Two Cents ($40,557.92); and WHEREAS, the City wishes to approve Change Order Numbers 1 -4 with Shoreline Foundation, Inc., decreasing the Agreement amount by Eight Hundred Eighteen Thousand One Hundred Fifty -Eight Dollars and Seventy -Nine Cents ($818,158.79), attached hereto as Exhibit "A ", for a total Agreement amount not to exceed of Two Million Nine Hundred Fifty -Nine Thousand Seven Hundred Seven Dollars and Twenty -One Cents ($2,959,707.21). NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: 82012 - Shoreline CO 1-4 Pier Pagelof2 Section 1. Approval of Change Order Nos. 1 -4. The City Commission hereby approves Change Order Numbers 1, 2, 3, and 4, decreasing the Contract with Shoreline Foundation, Inc. by Eight Hundred Eighteen Thousand One Hundred Fifty -Eight Dollars and Seventy -Nine Cents ($818,158.79), attached hereto as Exhibit "A ", for a total Agreement amount not to exceed Two Million Nine Hundred Fifty -Nine Thousand Seven Hundred Seven Dollars and Twenty -One Cents ($2,959,707.21). Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 21" day of June 2012. ATTEST: c Jane,A. Hines, CMC, City Clerk Vote: S_ 0 Mayor Edelcup Vice Mayor Thaler Commissioner Aelion Commissioner Gatto Commissioner Scholl (Yes) _V(Yes) __(Yes) Yes) (Yes) 82012- Shoreline CO 1 -4 Pier Page 2 of 2 Moved by: �ACe inAUUr�I- i14L4Y? Seconded by: SC.µOLL_ _(No) _(No) (No) (No) _(No) [4 r.Wre X$ : 1 No.1 PROJECT: Newport Fishing Pier Demolition & Construction DATE OF ISSUANCE: 3/1112 EFFECTIVE DATE: 3/1/12 OWNER: City of Sunny Isles Beach OWNER CONTRACT NO.: 10 -07 -02 CONTRACTOR: Shoreline Foundation, Inc ENGINEER CONTRACT NO.: 11 -4239 ENGINEER: Calvin, Giordano & Associates, Inc. You are directed to make the following changes in the Contract Documents Description: City to direct purchase items outlined in PO #11- 0001187 -100 - Coreslab Reason for Change Order: To obtain tax saving credit Attachments: SIB PO # 11- 0001187 -100 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $3,777,866.00 Substantial Completion: 330 calendar days Ready for final payment: 360 calendar days days or dates Net changes from previous Change Orders No. -0- No. -0- Net change from previous Change Orders No. -0- No. -0- $ 0.00 0 days Contract Price prior to this Change Order Contract Times prior to this Change Order Substantial Completion: 330 calendar days $3,777,866.00 Ready for final payment: 360 calendar days days or dates Net increase of this Change Order Net Increase of this Change Order $(250,000.00) 0 days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: 330 calendar days $3,527,866.00 Ready for final payment: 360 calendar days ays or dates :�xKi]uluL�� � � t1 »:Zi�ggrr By: By: L5E --y By: Joel Wadsworth Alan Co en j -J(? 1i 1j Calvin, Giordano & Associates, Inc. City of Sunny Isles Be , �9 �� reline F undatippn, Inc. �, P Date: Date: ate: j iz z I CHANGE ORDER r. r, PROJECT: Newport Fishing Pier Demolition & Construction DATE OF ISSUANCE: 3/1/12 EFFECTIVE DATE: 3/1/12 OWNER: City of Sunny Isles Beach OWNER CONTRACT NO.: 10 -07 -02 CONTRACTOR: Shoreline Foundation, Inc ENGINEER CONTRACT NO.: 11 -4239 ENGINEER: Calvin, Giordano & Associates; Inc. You are directed to make the following changes in the Contract Documents Description: City to direct purchase items outlined in PO #11- 0001186 -001 — Florida Rock & Sand -Piles Reason for Change Order: To obtain tax saving credit Attachments: SIB PO # 11- 0001186 -001 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $3,777,866.00 Substantial Completion: 330 calendar days Ready for final payment: 360 calendar days days or dates Net changes from previous Change Orders No. -0- No. -1- Net change from previous Change Orders No. -0- No. -0- $ (250,000.00) 0 days Contract Price prior to this Change Order Contract Times prior to this Change Order Substantial Completion: 330 calendar days $3,527,866.00 Ready for final payment: 360 calendar days days or dates Net increase of this Change Order Net Increase of this Change Order $(408,474.40) 0 days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: 330 calendar days $3,119,391.60 Ready for final payment: 360 calendar days days or dates RECOMMENDED: APPROVED By: By: X v / Joel Wadsworth Alan C99heR Calvin, Giordano & Associates, Inc. City of Sunny Isles Be�Ql7� / Date: Date: 6� / �% CHANGE ORDER No.3 PROJECT: Newport Fishing Pier Demolition & Construction DATE OF ISSUANCE: 3/1/12 EFFECTIVE DATE: 3/1/12 OWNER: City of Sunny Isles Beach OWNER CONTRACT NO.: 10 -07 -02 CONTRACTOR: Shoreline Foundation, Inc ENGINEER CONTRACT NO.: 11 -4239 ENGINEER: Calvin, Giordano & Associates, Inc. You are directed to make the following changes in the Contract Documents Description: City to direct purchase items outlined in PO #11- 0001185- 001 -G. Proulx, LLC - Reber Reason for Change Order: To obtain tax saving credit Attachments: SIB PO # 11- 0001185 -001 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price .. Original Contract Times $3,777,866.00 Substantial Completion: 330 calendar days Ready for final payment: 360 calendar days days or dates - Net changes from previous Change Orders No. -0- No. -2- Net change from previous Change Orders No. -0- No. -0- $ (658.474.40) 0 days Contract Price prior to this Change Order Contract Times prior to this Change Order Substantial Completion: 330 calendar days $3,119,391.60 Ready for final payment: 360 calendar days days or dates Net increase of this Change Order Net Increase of this Change Order $(42,789.20) 0 days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: 330 calendardays $3,076,602.40 Ready for final payment: 360 calendar days days or dates RECOMMENDED: APPRQ\T2D By: By: 1 Joel Wadsworth - A an Cohen Calvin, Giordano & Associates, Inc. City of Sunny Isles Bea Date: Dale: CHANGE ORDER No.4 PROJECT: Newport Fishing Pier Demolition & Construction DATE OF ISSUANCE: 3/1/12 EFFECTIVE DATE: 3/1/12 OWNER: City of Sunny Isles Beach OWNER CONTRACT NO.: 10 -07 -02 CONTRACTOR: Shoreline Foundation, Inc ENGINEER CONTRACT NO.: 11 -4239 ENGINEER: Calvin, Giordano & Associates, Inc. You are directed to make the following changes in the Contract Documents Description: City to direct purchase items outlined in PO #11- 0001184- 001 - Saffron- Railing Reason for Change Order: To obtain tax saving credit Attachments: SIB PO # 11- 0001184 -001 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $3,777,866.00 Substantial Completion: 330 calendar days Ready for final payment: 360 calendar days days or dates Net changes from previous Change Orders No. -0- No. -3- Net change from previous Change Orders No. -0- No. -0- $ (701.263.60) 0 days Contract Price prior to this Change Order Contract Times prior to this Change Order Substantial Completion: 330 calendar days $3,076,602.40 Ready for final payment: 360 calendar days days or dates Net increase of this Change Order Net Increase of this Change Order $(116,895.19) 0 days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: 330 calendar days $2,959,707.21 Ready for final payment: 360 calendar days days or dates RECOMMENDED: Joel Wadsworth Calvin, Giordano & Associates, Inc. Date: A P VED: By: By: Ian Cohen City of Sunny Is es Bea Date: 86akeo vOl,� Il�1eC Inc. Cv � J 'r* or sWd F' TO: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949,3113 Fax MEMORANDUM The Honorable Mayor and City Commission Alan J. Cohen, City Manager 6/21/2012 Shoreline Foundation, Inc Construction Change Order #1 through #5 for the Newport Pier Project. RECOMMENDATION: Staff is recommending Commission approve the attached resolution. REASONS: Due to time constraints, the City instructed Shoreline Foundation, Inc. to start construction prior to obtaining all permits. As a result of delays in receiving the permits, the project was halted, and Shoreline demobilized. Upon obtaining the necessary permits to resume work, Shoreline remobilized to continue the project. The remobilization costs were not considered in the original contract and is resulting in a $37,605 change order. The City has a sales tax incentive program in place which allows the City to recognize additional savings after a construction project has been awarded to a contractor. The savings are recognized when the City purchases materials directly from the subcontractor on behalf of the contractor for the benefit of the public project. The City is exempt from paying sales tax, where the contractor is not. The authority to make these purchases is under the master contract. As a result of these direct purchases, the City prepares a deductive change order (for the gross amount) to recognize the decrease in the direct contractual obligation to the vendor. Attached includes deductive change orders #14 for a total of $818,158.79, the City will recognize a savings on these change orders for $40,557.92. FUNDING SOURCE: Funding is available in account number 35- 600 -5670. ail.