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Lukes-Sawgrass Landscape
OF ORIGINAL Request for Proposal Goods & Services SN NY I S� � \ J` U 7k i 0 y 7k' c FL0� 05 /TY OF SUN P� 1101, C,1) JU114 15 2W City of Sunny Isles Beach OT ce of the City Clerk City Wide Landscaping Services Request for Proposal No. 12 -05 -01 Publish Date: 04/30/2012 Pre -Bid Conference: Intentionally Omitted Bid Due and Bid Opening Date: 05/30/2012 at 10:00 AM Where to Deliver Proposal Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 OF SUN Mr d O� S N � N Y , �S<'��� � F - n e� yF s9�* FLOC \� 5� C /Tr OF SUN PLO Addendum No. 1 CITY OF SUNNY ISLES BEACH City Wide Landscaping Services CITY RFP NO. 12 -05 -01 To All Bidders: Bidders for the above - referenced project shall take note of the following changes, additions, deletions, clarifications, etc. to the Plans and Specifications, which in accordance with the Contract Documents shall become a part of and have precedence over anything shown or described otherwise. ➢ Please be advised that this RFP has been postponed until further notice. Please note that this is not a cancellation. A new bid number will not be issued. For further information, please feel free to contact us at (305) 792 -1703. END OF SECTION Wednesday, May 23. 2012 O� SvrANY /S<��� 2 tiF * F L 4 �\ S� C /�Y OF SU" Pao Addendum No. 2 CITY OF SUNNY ISLES BEACH City Wide Landscaping Services CITY RFP NO. 12 -05 -01 To All Bidders: Bidders for the above - referenced project shall take note of the following changes, additions, deletions, clarifications, etc. to the Plans and Specifications, which in accordance with the Contract Documents shall become a part of and have precedence over anything shown or described otherwise. Please be advised that this RFP has been reopened Attached to this addendum are the amended specifications Please note that the new ooenina date will be Friday, June 15 2012 at 10:00 a.m. All Sealed Bids must be received by the City Clerk no later than 10.00 AM on Friday. 06/15/2012 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue 4th floor. Sunny Isles Beach Florida 33160 Bids received after this time will not be considered END OF SECTION Friday, June 01, 2012 2W 1s �• � F .i I'= K •1 f' + r w `' f q• .`'-• r t•r •.. hS.O Clarification No. 1 CITY OF SUNNY ISLES BEACH City Wide Landscaping Services CITY RFP NO. 12 -05 -01 To All Bidders: Bidders for the above - referenced project shall take note of the following changes, additions, deletions, clarifications, etc. to the Plans and Specifications, which in accordance with the Contract Documents shall become a part of and have precedence over anything shown or described otherwise. Please be advised that the use of blowers is strictly prohibited under this RFP. END OF SECTION Wednesday, June 06, 2012 TABLE OF CONTENTS Table of Contents Atlas Index Cover Public Entity Crimes Legal Advertisement /Notice to Bidder Equal Opportunity / Affirmative Action Statement Page 2 Instructions to Bidder / General Terms Page 4 of 10 Page 3 Special Terms &Conditions Section 1 Pa g Page 4 Scope of Work / Technical Specifications Section 2 Page 17A Evaluation Process Section 3 Page 17A Proposal Format Section 4 Page 41A Bid Submittal Form Section 5 Page 43A Section 6 Page 46A Affidavits Non - Collusive Affidavit Atlas Index Cover Public Entity Crimes Page 1 of 10 Equal Opportunity / Affirmative Action Statement Page 2 of 10 Conflict of Interest Statement Page 4 of 10 Dispute Disclosure Form Page 5 of 10 Anti - Kickback Affidavit Page 6 of 10 Bid Bond Page 7 of 10 Performance Bond Page 8 of 10 Page 9 of 10 Attachments Attachment — A Atlas Index Cover Attachment — B Atlas Index Pages 1 — 30 Attachment — C Tree Atlas Attachment — D Gateway Park L1 — L2 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ",'),of SUN PN, '."),of 5UN rr' LEGAL ADVERTISEMENT NOTICE TO BIDDER NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as specified. City Wide Landscaping Services Request for Proposal No. 12 -05 -01 The Bid Specifications for this Request for Proposal are available from DemandStar by calling (800) 711- 1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of Sunny Isles Beach — Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors who are listed on the official list. The City may not accept incomplete Bids. Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by the City Clerk no later than 10:00 AM, on Wednesday, 05/30/2012 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids received after this time will not be considered. The City is under no obligation to return Bids. Timely submitted Bids will be opened publicly and read aloud at this time. The envelope containing the sealed Bid must be clearly marked: - IMPORTANT, BID ENCLOSED" Bid No. 12 -05 -01 City Wide Landscaping Services OPENING DATE AND TIME: Wednesday, 05/30/2012 at 10:00 AM The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the Owner in conformity with the criteria set forth in Section 62 -8 of the Code of Ordinances of the City of Sunny Isles Beach. All questions regarding Request for Proposal No. 12 -05 -01 shall be directed in writing to Jane A. Hines, CMC, City Clerk, at least five (5) business days prior to the date of the Bid opening. Questions may be submitted via email to: JHines(&sibfl.net or via facsimile (305) 792 -1563 or via regular mail at: Jane A. Hines, CIVIC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Jane Hines, CIVIC, City Clerk City of Sunny Isles Beach City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "),of Soo l'-1 SECTION 1 INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES /SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY BIDDERS OR IN THE BID SHEETS. ANY AND AL DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO L SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. 1.1 CLARIFICATION I EXPLANATION70UECTIONc Any questions concerning the Bid Specifications or any required need for clarification must be made to Jane A. Hines, CMC, City Clerk via email to: JHin Cd ibfl n t or via facsimile (305) 792 -1563 or via regular mail at: Jane A. Hines, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such requests for clarification /explanation or questions must be made in writing to Jane A. Hines, CMC, City Clerk, at least five (5) business days prior to the date of the Bid opening. Interpretations or clarifications considered necessary by the City will be issued by addenda and posted /disseminated by DemandStar (www demand +ar rim) to all parties listed on the official plan holders' list as having received the Bid documents. Only questions answered by written addenda shall be binding. Oral Interpretations or clarifications shall be without legal effect. No plea of ignorance or delay or required need of additional information shall exempt a Proposers from submitting their Bid on the required date and time as publicly noted. 1.2 PLAN HOLDER' LIST- 1.3 1.4 1.5 As a convenience to vendors, the City of Sunny Isles Beach has made available via internet lists of all plan holders for each Request for Proposal, Request for Proposal, and request for qualifications. The information is available on -line at www.demand *ar rnm or by calling the Office of the City Clerk at (305) 792 -1703. ADDENDA TO SPECIFICATIONS- If any addenda are issued after the initial specifications are released, the City will post and disseminate the addenda through DemandStar. For those projects with separate plans, blue prints, or other materials that cannot be accessed through the internet, the Office of the City Clerk will make good faith effort to ensure that all registered proposers (those who have been registered as receiving a Bid package) receive the documents. It is the responsibility of the vendor prior to the submission of any Bid to check the above website or contact the Office of the City Clerk at (305) 792 -1703 to verify any addenda issued. The receipt of all addenda must be acknowledged on the Bid Response Sheet. Any person requiring a special accommodation at a Pre-Bid Conference or Bid /RFP /RFQ opening because of a disability should call the Office of the City Clerk at (305) 792 -1703 at lease five (5) days prior to the Pre -Bid Conference or Bid /RFP /RFQ opening. If you are hearing or speech impaired, please contact the Office of the City Clerk by calling the City of Sunny Isles Beach using the Florida Relay Service which can be reached at 1(800) 955 -8771 (TDD). Pursuant to the provisions of paragraph (2) (a) of section 287.133, Florida statutes "a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform work as a Contractor, supplier, sub - Contractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.107, for category two for a period of 36 months from the date of being placed on the convicted vendor list". 1.6 BID DEADLINE• Bids must be submitted no later than the time and date shown within this document. 1.7 SEALED BID- The entire Bid Response Package shall be placed in an opaque envelope (with all items listed on the Bid checklist form and all other items required within this Request for Proposal must be executed) and submitted in a sealed envelope. 1.8 BID EXECUTION SIGR Tito All Bids shall be signed in blue ink. All price quotes shall be typewritten or printed with ink. All corrections made by the proposers prior to the opening must be initialed and dated by the proposers. No changes or corrections will be allowed after Bids are opened. Bids must contain an original, manual signature of an authorized representative of the company. 1.9 WITHDRAWAL OF BID Proposers may withdraw Bids only by written request and shall forward the withdrawal request via "Certified U.S. Mail — Return Receipt Requested" prior to the Bid opening time. Negligence on the part of the Proposers in preparing the Bid confers no right for the withdrawal of the Bid after it has been opened. 1.10 BID OP MIN Bids will be opened publicly at the time and place stated in the Notice to Bidder. It is the responsibility of the proposers to insure that the Bid reaches the Office of the City Clerk on or before the closing hour and date stated on the Request for Proposal. After the Bid opening, the contents of the Bid Form will be made public for the information of vendors and other Interested parties who may be present either in person or by representative. Bids that are received after the Bid opening time will not be considered and will not be returned. 1.11 EVALUATION OF BID The City, at its sole discretion, reserves the right to inspect any /all Proposers facilities to determine their capability of meeting the requirements for the Contract. Also, price, responsibility, and responsiveness of the Proposers, the financial position, experience, staffing, equipment, materials, references, and past history of service to the City and /or with other units of state, and /or local governments in Florida, or comparable private entities, will be taken into consideration in the Award of the Contract. 1.11.1 Hold Harmless: All Proposer's shall hold the City, it's officials and employees harmless and covenant not to sue the City, it's officials and employees in reference to their decisions to reject, award, or not award a Bid, ac annlirahle City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 1.12 1.11.2 Cancellation: Failure on the part of the Proposers to comply with the conditions, specifications, requirements, and terms as determined by the City, shall be just cause for cancellation of the Award. 1.11.3 Disputes: If any dispute concerning a question of fact arises under the Contract, other than termination for default or convenience, the Contractor and the City department responsible for the administration of the Contract shall make a good faith effort to resolve the dispute. If the dispute cannot be resolved by agreement, then the department with the advice of the City Attorney shall resolve the dispute and send a written copy of its decision to the Contractor, which shall be binding on both parties. After the Bid award, the City will, at its option, prepare an Agreement specifying the terms and conditions resulting from the award of this Bid. The vendor will have ten (10) calendar days after notification of the award by the City to execute the Agreement and provide the required Performance Bond. The Proposers who has the Contract awarded to them and who fails to execute the Agreement and furnish the Performance Bond and Insurance Certificates within the specified time shall forfeit the Bid Security that accompanied their Bid, and the Bid Security shall be retained as liquidated damages by the City, and it is agreed that this sum is a fair estimate of the amount of damages the City will sustain in case the Proposers fails to enter into the Contract and furnish the Bonds as herein before provided. Bid Security deposited in the form of a cashier's check drawn on a local bank in good standing shall be subject to the same requirements as a Bid Bond. The performance of the City of Sunny Isles Beach of any of its obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the agreement for the current and any future periods provided for within the Bid specifications. 1.13 PAYMENTS: Payment will be made after commodities /services have been received, accepted, and properly invoiced as indicated in the contract and /or purchase order. Invoices must bear the purchase order number. 1.14 BRAND NAMES: If a brand name, make, of any "or equal" manufacturer trade name, or vendor catalog is mentioned whether or not followed by the words "approved equal' it is for the purpose of establishing a grade or quality of material only. Vendor may offer equals with appropriate identification, samples, and /or specifications on such item(s). The City shall be the sole judge concerning the merits of items Bid as equals. 1.15 MATERIAL: Material(s) delivered to the City under this Bid shall remain the property of the seller until accepted to the satisfaction of the City. In the event materials supplied to City are found to be defective or do not conform to specifications, the City reserves the right to return the product(s) to the seller at the seller's expense. 1.16 SAMPLES: 1.18 1.19 1.20 1.21 1.22 C7lyof SUN rt No guaranty or warranty is given or Implied by the City as to the total amount that may or may not be purchased from any resulting Contract or Award. These quantities are for Bid purposes only and will be used for tabulation and presentation of the Bid. The City reserves the right to increase or decrease quantities as required, even significantly. The prices offered herein and the percentage rate of discount applies to other representative items not listed In this Bid. In the event any governmental restrictions may be imposed which would necessitate alteration of the material quality, workmanship, or performance of the items offered on this Bid prior to their delivery, it shall be the responsibility of the successful Proposers to notify the City at once, indicating in their letter the specific regulation which required an alteration. The City of Sunny Isles Beach reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel at no further expense to the City. FETY STANDARDS: The Proposers warrants that the product(s) supplied to the City conforms in all respects to the standards set forth in the occupational safety and health act (OSHA) and its amendments. Bids must be accompanied by a materials data safety sheet (MSDS) when applicable. Successful Proposers shall act as agent for the City in the follow -up and compliance of all items under Warranty/Guaranty and complete all forms for Warranty/Guarantee coverage under this Contract. COPYRIGHTS /PATENT RIGHTS: Proposers warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling of goods shipped or ordered, as a result of this Bid. The seller agrees to indemnify City from any and all liability, loss, or expense occasioned by any such violation. LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE REGISTRATION): The contractor shall be responsible for obtaining and maintaining throughout the contract period his or her city and county local business tax receipts. Each vendor submitting a Bid on this Request for Proposal shall include a copy of the company's local business tax/occupational license(s) with the Bid response. For information specific to City of Sunny Isles Beach local business tax/occupational licenses, please call Code Enforcement & Licensing at (305) 792 -1705. If the contractor is operating under a fictitious name as defined in Section 865.059, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the Bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulations or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State shall submit a copy of the current licensing from the appropriate agency and /or proof of current active status with the Division of Corporations of the State of Florida. Samples of items, when required, must be furnished by the Proposers free of charge to the City. Each individual sample must 1.23 LIABILITY. INSURANCE. PERMITS AND LICENSES: be labeled with the Proposers name and manufacturer's brand name and delivered by them within ten (10) calendar days of Proposers shall assume the full duty, obligation, and expense of Proposers receipt of the "Notice to Proceed ", unless schedule obtaining all necessary licenses, permits, Inspections, and insurance indicates a different time. If samples are requested subsequent to required. The Proposers shall be liable for any damages or loss to the Bid opening, they should be delivered within ten (10) calendar the City occasioned by negligence of the Proposers (or their agent) days of the request. The City will not be responsible for returning or any person the Proposers has designated in the completion of samples. their contract as a result of the Bid. Contractor shall be required to furnish a copy of all licenses, certificates of competency or other 1.17 OUANTITY GUARANTY: licensor requirements necessary to practice their profession as required by Florida State Statute, Miami -Dade County, and City of City of Sunny Isles Beach Request for Proposal No. 12 -05 -01 1.24 1.25 1,26 1.27 Sunny Isles Beach Code. Contractors shall include current Miami - Dade County Certificates of Competency. These documents shall be furnished to the City along with the Bid r mon Failure to furnish these documents or to have required licensor will be grounds for rejecting the Bid. CERTIFICATEM OF INSURANCE: Proposers shall furnish to the Office of the City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160, certificate(s) of Insurance which Indicate that Insurance coverage has been obtained from an Insurance company authorized to do business in the State of Florida or otherwise secured in a manner satisfactory to the City, for those coverage types and amounts listed in this document, in an amount equal to 10o% of the requirements and shall be presented to the City prior to issuance of any Contract(s) or Award(s) Document(s). The City of Sunny Isles Beach shall be named as "additional insured" with respect to this coverage. The required certificates of insurance shall not only name the types of policies provided, but shall also refer specifically to this Bid and section. At the time of Bid %ibmission the Proposers must submit certificates of insurance as outlined in the General Conditions section. All required insurances shall name the City of Sunny Isles Beach as additional insured and such insurance shall be issued by companies authorized to Issue insurance in the State of Florida. It shall be the responsibility of the Proposers and insurer to notify the City Manager of the City of Sunny Isles Beach of cancellation, lapse, or material modification of any insurance policies insuring the Proposers, which relate to the activities of such vendor and the City of Sunny Isles Beach. Such notification shall be in writing, and shall be submitted to the City finance support service director thirty (30) days prior to cancellation of such policies. This requirement shall be reflected on the certificate of insurance. Failure to fully and satisfactorily comply with the city's insurance and bonding requirements set forth herein will authorize the City Manager to implement a rescission of the Bid award without further City Commission action. The Proposers hereby holds the City harmless and agrees to indemnify City and covenants not to sue the City by virtue of such rescission. ASSIGNMENT: The Contractor shall not transfer or assign the performance required by this Bid without prior written consent of the City Manager. Any award issued pursuant to the Request for Proposal and monies which may be due hereunder are not assignable except with prior written approval of the City Manager. Further, in the event that the majority ownership or control of the Contractor changes hands subsequent to the award of this contract, Contractor shall promptly notify City In writing (via United States Postal Service — Certified Mail, Return Receipt Requested) of such change in ownership or control at least thirty (30) days prior to such change and City shall have the right to terminate the contract upon sixty (60) days written notice, at City's sole discretion. HOLD HARMLESS /INDEMNIFICATION The Contractor shall indemnify, hold harmless, and defend the City of Sunny Isles Beach, it's officers, agents and employees from and against any claims, demands or causes of action of whatsoever kind or nature arising out of error, omission, negligent act, conduct, or misconduct of the Contractor, their agents, servants or employees in the provision of goods or the performance of services pursuant to this Bid and / or from any procurement decision of the City Including without limitation, awarding the Contract to the Contractor. The City of Sunny Isles Beach may withhold acceptance of, or reject items which are found upon examination, not to meet the specification requirements. Upon written notification of rejection, items shall be removed within (5) calendar days by the vendor at their own expense and redelivered at their expense. Rejected goods left longer than thirty (30) calendar days will be regarded as abandoned and the City shall have the right to dispose of them as 1.28 1.29 1.30 `7`►' of suo W, its own property. Rejection for non - conformance or failure to meet delivery schedules may result in the Contractor being found in default. DEFAULT PROVISION• In case of default by the Proposers, the City of Sunny Isles Beach may procure the articles or services from other sources and hold the Proposers responsible for any excess costs occasioned or incurred thereby. SECONDARY /OTHER VENDORS, The City reserves the right in the event the primary vendor cannot provide an item(s) or service(s) In a timely manner as requested, to seek other sources without violating the intent of the Contract. DEFINITIONL. Wherever used in these General Conditions or in the other Contract Documents, the following terms shall have the meaning Indicated which shall be applicable to both the singular and plural thereof: Acceptance: Acceptance by the City of the Work as being fully complete in accordance with the Contract Documents subject to waiver of claims. Agreement: The written Agreement between the City and the Contractor covering the Work to be performed, which includes the Contract Documents. Addenda: Written or graphic instruments issued prior to the Bid Opening which modify or interpret the Contract Documents, Drawings and Specifications, by addition, deletions, clarifications or corrections. Approved: Means approved by the City. Bid: The offer of the Proposers submitted on the prescribed form setting forth the prices for the Work to be performed. Proposers: Any person, firm or corporation submitting a Bid for Work. Bonds: Bid, performance bond and other instruments of security, furnished by the Contractor and their surety in accordance with the Contract Documents and in accordance with the law of the State of Florida. Change Order: A written order to the Contractor signed by the City authorizing an addition, deletion or revision in the Work, or an adjustment in the Contract Price or the Contract Time issued after execution of the Agreement. City: City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160. Contract Documents: Contract Documents shall include, Instructions to Proposers, Contractor's Bid, the Bonds, the Notice of Award, the Agreement between the City and Contractor as well as any addenda thereto, these General Conditions, Special Conditions, the Technical Specifications, Drawings and Modifications, Notice to Proceed, Request for Proposal, Insurance City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �k 1.31 1.32 1.33 " 'O')' of soa i"r and other incidentals, and the furnishing thereof. Written Notice: The term "Notice" as used herein shall mean and include all written notices, demands, Instructions, claims, approvals and disapproval's required to obtain compliance with Contract requirements. Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or to an authorized representative or such individual, firm, or corporation, or if delivered at or sent by registered mail to the last business address known to them who gives the notice. Unless otherwise stated in writing, any notice to or demand upon the City under this Contract shall be delivered to the City. BID AWARD: The City reserves the right to reject any and all Bids at its sole discretion. Bids shall be awarded by the City after the City performs all necessary searches, inquiries, exploration, and analysis of the Bids. The Bid shall be awarded to the lowest responsible and responsive proposer whose Bid best serves the interests of and represents the best value to the City in conformity with the criteria set forth in Section 62 -8 of the City Code. No Notice of Award will be given until the City has concluded any investigation(s) as they deem necessary to establish the Proposer's capability to perform the Services as described in this RFP, ITB, RFQ or ITQ, as substantiated by the required professional experience, client references, technical knowledge and qualifications; and sufficient labor and equipment to comply with the City's established standards, as well as the financial capability of the Proposer to perform the Work in accordance with the Contract Documents to the satisfaction of the City within the time prescribed. The City reserves the right to reject the Bid of any Proposers on the basis of these queries and investigations and who does not meet the City's satisfaction, even though the firm may be the lowest dollars and cents Bid. In analyzing Bids, the City will also take into consideration client references, past work experience and work product, proven ability to satisfactorily perform. If the Contract is awarded, the City will issue the Notice of Award and give the successful Proposers a Contract for execution within ninety (90) days after opening of Bids. The City specifically reserves the right to award the contract to a proposer who Is not necessarily the lowest dollars and cents proposers on the basis of the results of these queries and investigation(s). EXECUTION OF AGREEMENT: At least four counterparts of the Agreement, the Performance Bond, the Certificates of Insurance and such other Documents as required by the Contract Documents shall be executed and delivered by Contractor to the City within ten (10) calendar days of receipt of the Notice of Award. LAWS AND REGULATIONS: Certificates, Change Orders and Supplier: Any person or organization who supplies Acknowledgment of Conformance with materials or equipment for the Work, the City of Sunny Isles Beach. Contract Price: The total monies payable to the design, but who does not perform labor Contractor under the Contract at the site. Documents. Contract Time: The number of calendar days stated in Work: Any and all obligations, duties and the Agreement for the completion of the responsibilities necessary to the Work. Contracting Officer: The Individual who Is authorized to sign assigned to or undertaken by Contractor the contract documents on behalf of the under the Contract Documents, City's governing body. Contractor: The person, firm or corporation with whom the City has executed this City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Agreement. Day: A calendar day of twenty-four hours measured from midnight to the next midnight. Field Order: A written order Issued by the City which clarifies or interprets the Contract Documents or orders minor changes in the Work. Modification: Modification means any one of the following: (a) a written amendment of the Contract Documents signed by both parties, (b) a Change Order, (c) a written clarification or interpretation if Issued by the City, or (d) a written order for minor change or alteration in the Work Issued by the City. A modification may only be issued after execution of the Agreement. Notice of Award: The written notice by City to the apparent successful Proposers stating that upon compliance with the conditions precedent to be fulfilled by him within the time specified, City will execute and deliver the Agreement to him. Samples: Physical examples which illustrate materials, equipment or workmanship and establish standards by which the Work will be judged. Specifications: Those portions of the Contract Documents consisting of written technical descriptions of materials, equipment, construction systems, standards and workmanship as applied to the Work. Statement of Services: The form furnished by the City which is to be used by the Contractor in requesting progress payments. 1.31 1.32 1.33 " 'O')' of soa i"r and other incidentals, and the furnishing thereof. Written Notice: The term "Notice" as used herein shall mean and include all written notices, demands, Instructions, claims, approvals and disapproval's required to obtain compliance with Contract requirements. Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or to an authorized representative or such individual, firm, or corporation, or if delivered at or sent by registered mail to the last business address known to them who gives the notice. Unless otherwise stated in writing, any notice to or demand upon the City under this Contract shall be delivered to the City. BID AWARD: The City reserves the right to reject any and all Bids at its sole discretion. Bids shall be awarded by the City after the City performs all necessary searches, inquiries, exploration, and analysis of the Bids. The Bid shall be awarded to the lowest responsible and responsive proposer whose Bid best serves the interests of and represents the best value to the City in conformity with the criteria set forth in Section 62 -8 of the City Code. No Notice of Award will be given until the City has concluded any investigation(s) as they deem necessary to establish the Proposer's capability to perform the Services as described in this RFP, ITB, RFQ or ITQ, as substantiated by the required professional experience, client references, technical knowledge and qualifications; and sufficient labor and equipment to comply with the City's established standards, as well as the financial capability of the Proposer to perform the Work in accordance with the Contract Documents to the satisfaction of the City within the time prescribed. The City reserves the right to reject the Bid of any Proposers on the basis of these queries and investigations and who does not meet the City's satisfaction, even though the firm may be the lowest dollars and cents Bid. In analyzing Bids, the City will also take into consideration client references, past work experience and work product, proven ability to satisfactorily perform. If the Contract is awarded, the City will issue the Notice of Award and give the successful Proposers a Contract for execution within ninety (90) days after opening of Bids. The City specifically reserves the right to award the contract to a proposer who Is not necessarily the lowest dollars and cents proposers on the basis of the results of these queries and investigation(s). EXECUTION OF AGREEMENT: At least four counterparts of the Agreement, the Performance Bond, the Certificates of Insurance and such other Documents as required by the Contract Documents shall be executed and delivered by Contractor to the City within ten (10) calendar days of receipt of the Notice of Award. LAWS AND REGULATIONS: The Contractor will give all notices and comply with all laws, Supplier: Any person or organization who supplies ordinances, rules and regulations applicable to the Work. If the materials or equipment for the Work, Contractor observes that the Specifications are at variance including that fabricated to a special therewith, they will give the City prompt written notice thereof, and design, but who does not perform labor any necessary changes shall be adjusted by an appropriate at the site. modification. If the Contractor performs any Work knowing it to be contrary to such laws, ordinances, rules and regulations, and Work: Any and all obligations, duties and without such notice to the City, they will bear all costs arising responsibilities necessary to the wherefrom. - successful completion of the Project assigned to or undertaken by Contractor 1.34 A7 XES: under the Contract Documents, including all labor, materials, equipment The City of Sunny Isles Beach is exempt from sales tax imposed by the State and /or Federal Government. Florida Sales Tax Exemption City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 1.35 1.36 1.37 No. 23- 00- 477131-54C appears on each purchase order Exemption certificates are available upon request. 2UTY TO DEFEND, INDEMNIFY AND SAVE HARM In consideration of the separate sum of twenty-five dollars ($25.00) and other valuable consideration, the Contractor shall defend, indemnify and hold harmless the City, Its officers, agents and employees, from or on account of any injuries or damages, received or sustained by any person or persons during or on account of any operations connected with the Work described in the Contract Documents, or by or in consequence of any negligence in connection with the same; or by use of any Improper materials or by or on account of any act or omission of the said Contractor or his Sub - Contractor, agents, servants or employees. The Contractor will defend, indemnify and hold harmless the City and their agents or employees from and against all claims, damages, losses and expenses including attorneys' fees arising out of or resulting from the performance of the Work, provided that any such claim damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to Injury to or destruction of tangible property (other than Work itself) including the loss of use resulting wherefrom and (b) is caused in whole or In part by any negligent act or omission of the Contractor, Sub - Contractor, anyone directly or Indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it Is caused by a party indemnified hereunder. In the event that a court of competent jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this Work, then in lieu of the above provisions of this section the parties agree that Contractor shall indemnify, defend and hold harmless the City, their officers and employees, to the fullest extent authorized by Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to be incorporated herein by reference as if fully set forth herein. In the event that any action or proceeding is brought against City by reason of any such claim or demand, Contractor, upon written notice from City shall defend such action or proceeding by counsel satisfactory to City. The indemnification provided above shall obligate Contractor to defend at its own expense or to provide for such defense, at City's option, any and all claims of liability and all suits and actions of every name and description that may be brought against City, excluding only those which allege that the injuries arose out of the sole negligence of City, which may result from the operations and activities under this Contract whether the Work be performed by Contractor, its Sub - Contractors, or by anyone directly or indirectly employed by either. DECISIONS ON DISAGREEMENTS: The City will be the initial interpreter of the Technical Specifications. CITY MAY TERMINATE: If the Contractor is adjudged bankrupt or insolvent, or if they make a general assignment for the benefit of their creditors, or if a trustee or receiver is appointed for the Contractor or for any of their property, or if they file a petition to take advantage of any debtor's act, or to reorganize under bankruptcy or similar laws, or if they repeatedly fails to supply sufficient skilled workmen or suitable materials or equipment, or if they repeatedly fail to make prompt payments to Sub - Contractors or for labor, materials or equipment or they disregard laws, ordinances, rules, regulations or orders of any public body having jurisdiction, or if they disregard the authority of the City, of if they otherwise violate any provision of, the Contract Documents, then the City may, without prejudice to any other right or remedy and after giving the Contractor and the surety ten (10) days written notice, terminate the services of the Contractor and take possession of the Project and of all materials, equipment, tools, construction equipment and machinery thereon owned by the Contractor, and finish the Work by whatever method they may deem expedient. In such case the Contractor shall not be entitled to receive any further payment until the Work is finished. If the unpaid balance of the Contract Price exceeds the direct and indirect costs of completing the Project, Including compensation for additional professional services, such excess shall be paid to the Contractor. If such costs exceed such unpaid 1.38 1.39 1.40 471,1 of SUN rr- balance, the Contractor will pay the difference to the City. Such costs incurred by the City will be determined by the City and incorporated in a Change Order. If after termination of the Contractor under this Section, it is determined by a court of competent jurisdiction for any reason that the Contractor was not in default, the rights and obligations of the City and the Contractor shall be the same as if the termination had been issued pursuant to this document. 1.37.1 Where the Contractor's services have been so terminated by the City said termination shall not affect any rights of the City against the Contractor then existing or which may thereafter accrue. Any retention or payment of moneys by the City due the Contractor will not release the Contractor from liability. 1.37.2 Upon ten (10) days written notice to the Contractor, the City may, without cause and without prejudice to any other right or remedy, elect to terminate the Agreement. In such case, the Contractor shall be paid for all Work executed and accepted by the City as of the date of the termination. No payment shall be made for profit for Work which has not been performed. MISCELLANEOUS, Proposers acknowledge the following miscellaneous conditions: 1.38.1 Whenever any provision of the Contract Documents requires the giving of written notice it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to them who gives the notice. 1.38.2 The Contract Documents shall remain the property of the City. The Contractor shall have the right to keep one record set of the Contract Documents upon completion of the Project. 1.38.3 The duties and obligations imposed by these General Conditions, Special Conditions and Supplemental Conditions and the rights and remedies available hereunder, and, in particular but without limitation, the warranties, guarantees and obligations imposed upon Contractor and those in the Special Conditions and the rights and remedies available to the City, shall be in addition to, and shall not be construed in any way as a limitation of, any rights and remedies available by law, by special guarantee or by other provisions of the Contract Documents. 1.38.4 Should the City or the Contractor suffer injury or damage to its person or property because of any error, omission, or act of the other or of any of their employees or agents or others for whose acts they are legally liable, claim shall be made in writing to the other party within a reasonable time of the first observance of such in jury or damage. WAIVER OF JURY TRIAL• City and Contractor knowingly, Irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in State or Federal Court proceedings in respect to any action, proceeding, lawsuit or counterclaim based upon the Contract Documents or the performance of the Work there under. GOVERNING AW, The Contract shall be construed in accordance with and governed by the law of the State of Florida. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 1.41 1.42 1.43 VENUE: Venue of any action to enforce the Contract Documents shall be In Miami -Dade County, Florida. ARBITRATION: It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be held in Miami -Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties shall be paid by the non - prevailing party or, if neither party prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined by the court on confirmation. PROJECT RECORDS: City shall have right to inspect and copy during regular business hours at City's expense, the books and records and accounts of Contractor which relate in any way to the Project, and to any claim for additional compensation made by Contractor, and to conduct an audit of the financial and accounting records of Contractor which Illy OF SO4 h "_ relate to the Project. Contractor shall retain and make available to City all such books and records and accounts, financial or otherwise, which relate to the Project and to any claim for a period of three years following final completion of the Project. During the Project and the three year period following final completion of the Project, Contractor shall provide City access to Its books and records upon five days written notice. 1.44 SEVERABILITY: If any provision of the Contract or the application thereof to any person or situation shall to any extent, be held invalid or unenforceable, the remainder of the Contract, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. 1.45 INDEPENDENT CONTRACTOR: End of Section The Contractor is an independent Contractor under the Contract. Services provided by the Contractor shall be by employees of the Contractor and subject to supervision by the Contractor, and not as officers, employees, or agents of the City. Personnel policies, tax responsibilities, social security and health insurance, employee benefits, purchasing policies and other similar administrative procedures, applicable to services rendered under the Contract shall be those of the Contractor. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Section 2 Special Terms and Conditions 2.1 PURPOSE OF BID: `11Y or suN W, The City of Sunny Isles Beach (the "City ") intends to secure the services of a qualified landscaping firm. It is the intent of this proposal document that all work shall result in compliance with the contract documents and all regulatory requirements applicable to such service. 2.2 PRE -BID CONFERENCE Intentionally Omitted 2.3 TERM This contract will commence on the first calendar day of the month succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter, which is distributed by the City's Purchasing Agent; and contingent upon the completion and submittal of all required proposal documents. This contract shall remain in effect for one (1) year; provided that the services rendered by the Proposer during the contract period are satisfactory. In the event services are scheduled to end because of the expiration of this contract, the contractor shall continue the service upon the request of the City. The extension period shall not extend for more than ninety (90) days beyond the expiration date of the existing contract. The contractor shall be compensated for the service at the rate(s) in effect when the City invokes this extension clause. 2.4 OPTIONS TO RENEW Prior to, or upon completion, of that initial term, the City shall have the option at its sole discretion to renew this contract for an additional four (4) one year renewals. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI -W): Miami -Fort Lauderdale FL It is the vendor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment shall be submitted no later than 90 days prior to expiration of the then current contract term. The vendor adjustment request should not be in excess of the relevant pricing index change. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 8 M "'*'r or suµ �'N' research information or other factors that influence price. The City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index. The City reserves the right to reject any price adjustments submitted by the vendor and /or to not exercise any otherwise available option period based on such price adjustments. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the vendor. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. Should the vendor decline the City's right to exercise the option period, the City may consider the vendor in default which decision may effect that vendor's eligibility for future contracts. NOTE: IF MULTIPLE VENDORS ARE INVOLVED UNDER THE GIVEN CONTRACT, ANY OPTIONS TO RENEW WILL BE RESTRICTED TO THE SPECIFIC ITEMS OF WORK INITIALLY AWARDED TO ANY SPECIFIC VENDOR. 2.5 METHOD OF AWARD The City will award this contract to the designated lowest responsive and responsible vendor (As defined in section 62 -06 of the City Code) as the primary vendor and will award this contract to the designated second lowest responsive and responsible vendor as the secondary vendor respectively. If the City exercises this right, the primary vendor shall be given the first opportunity to perform the service or deliver the goods identified in this contract. If the primary vendor declines this opportunity or has defaulted or has been terminated, the City shall seek the identified goods or services from the secondary vendor. Please see section 4 of this RFP for the method of award. 2.6 PRICE Unit prices shall remain fixed and firm through the term of the contract. 2.7 PERFORMANCE AND PAYMENT BOND The City of Sunny Isles Beach shall require the successful Proposer to furnish a Performance and Payment Bond in the amount of 100% of the total recurring services (The subtotal of lines 1 — 73 of the bid form) of the extended total , with the City of Sunny Isles Beach as the Obligee, as security for the faithful performance of the Contract and for the payment of all persons performing labor or furnishing materials in connection herewith within ten (10) calendar days after notification of the award by the City. The bonds shall be with a surety company authorized to do business in the State of Florida. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "'Y or stw pr- 2.8 BID BOND The City of Sunny Isles Beach shall require that every Proposer furnish a Bid Bond in the amount of 5% of the total recurring services (The subtotal of lines 1 -73 of the bid form) of the extended total. 2.9 DELIVERY Intentionally Omitted 2.10 INSURANCE Comprehensive General Liability with minimum limits of Five Million Dollars ($5,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Premises and Operation • Workers Compensation (Statutory Limits) • Independent Contractors • Products and /or Completed Operations Hazard • Broad Form Property Damages • Broad Form Contractual Coverage applicable to this specific Contract, including any hold Harmless and /or indemnification agreement. • Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Owned Vehicles; • Hired and Non -Owned Vehicles; • Employers' Non - Ownership. Before starting the Work, the vendor will file and make sure that all certificates of insurance required by this document and by the Contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City manager or his designee by certified mail. The City shall be named as an additional insured on the above - referenced policies. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "'r Of SUN PMT The vendor agrees that if any part of the Work under the Contract is sublet, they will require the Sub - vendor(s) to carry insurance as required, and that they will require the Sub- vendor(s) to furnish to them insurance certificates same as to those required by the City in this section. 2.9.1 Cancellation and Re- Insurance: If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the Contractor shall be responsible for securing other acceptable insurance to provide the coverage specified in this section to maintain coverage during the life of this Contract. All deductibles must be declared by the Contractor and must be approved by the City. At the option of the City, either the Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond, in a form satisfactory to the City, covering the same. 2.11 MONTHLY INVOICING Cut -off date is the close of the last business day of the month. Vendor shall submit by the 10th day of the following month vendor's completed Statement of Services /Invoice. Should the 10th fall on a weekend or holiday, Contractor shall submit his application on the next workday. Vendor is advised that processing of invoices must follow this schedule, as the City has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that month's billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next month's billing cycle. 2.12 FEDERAL LOCAL AND STATE REGULATIONS The Contractor must possess the following licenses and keep them current throughout the term of the Contract: Pest Control Applicator, Arborist and Landscape Architect Licenses issued by the State of Florida; Dade County Occupational License; and City of Sunny Isles Beach Occupational License (Local Business Tax). 2.13 ACCIDENT PREVENTION AND BARRICADES Precautions shall be exercised at all times for the protection of persons and property. All vendors performing services under this contract shall conform to all relevant OSHA, State and City regulations during the course of such effort. Any fines levied by any jurisdictional authority including the above mentioned authorities for failure to comply with these requirements shall be borne solely by the responsible vendor. Barricades shall be provided by the vendor when work is performed in areas traversed by persons, or when deemed necessary by the City Project Manager. 2.14 CLEAN -UP City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �4 , "),OF SUN PV' All unusable materials and debris shall be removed from the premises at the end of each workday, and disposed of in an appropriate manner at the vendor's expense. Upon final completion, the vendor shall thoroughly clean up all areas where work has been performed as mutually agreed with the City's project manager. 2.15 COST ESTIMATES FOR EACH PROJECT The vendor(s) shall be required to submit a written estimate on each specialty project under this contract before a work order for that specific project is issued. The estimate must reflect the regular hourly wages for each classification represented in this contract, and the percentage discounts or mark -ups for materials and equipment that were quoted by the vendor on its initial offer or the most current contract pricing. The estimate shall be itemized by the number of work hours per classification, and by the cost of materials and equipment. Lump sum estimates shall not be accepted. The City reserves the right to award the project based on the lowest written estimate, or to reject all estimates when such action is determined to be in the best interests of the City, and obtain the required services from another source of supply. The actual charge to the City from an awarded vendor for a specific project shall not exceed the vendor's initial estimate without the expressed prior approval from an authorized agent of the City. 2.16 DEFICIENCIES IN WORK TO BE CORRECTED BY THE VENDOR The vendor shall promptly correct all apparent and latent deficiencies and /or defects in work, and /or any work that fails to conform to the contract documents regardless of project completion status. All corrections shall be made within 1 (One) business day after such rejected defects, deficiencies, and /or non - conformances are verbally reported to the vendor by the City's Project Manager, who may confirm all such verbal reports in writing. The vendor shall bear all costs of correcting such rejected work. If the vendor fails to correct the work within the period specified, the City may, at its discretion, notify the vendor, in writing, that the vendor is subject to contractual default provisions if the corrections are not completed to the satisfaction of the City within 1 (One) business day of receipt of the notice. If the vendor fails to correct the work within the period specified in the notice, the City may place the vendor in default. The City of Sunny Isles Beach may withhold payment or reject areas which are found, upon examination, not to meet the specification requirements. Upon written notifications of rejection, subject areas shall be rectified within five calendar days by the vendor at his expense. Rejected areas left longer than fifteen calendar days will be regarded as abandoned. Rejection for non- conformance, failure to provide services conforming to specifications, or failure to meet service schedules, may result in the Contractor being held in default and shall authorize the City to terminate the contract upon notice to the Contractor. 2.17 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR Unless otherwise provided in Section 3 (entitled "Technical Specifications "), of this solicitation the vendor shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �Ily OF SUN rte, equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the City's Project Manager. 2.18 LICENSES. PERMITS AND FEES The vendor shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Damages, penalties and or fines imposed on the City or the vendor for failure to obtain required licenses, permits or fines shall be borne by the vendor. 2.19 LIMITED CONTRACT EXTENSION TO MAINTAIN SERVICE LEVELS It is hereby agreed and understood that this contract may be extended for an additional ninety (90) day transitional period after the stated expiration date of the contract including any contract extensions exercised under the initially established option period terms of the contract. During this transitional period the vendor agrees to continue the same or a reduced level (if such reduction is mutually agreed to and appropriately documented) of service to the City at the same prices while the new contract, also in force, is being mobilized. If the vendor is supplying equipment in conjunction with this contract, the vendor agrees to retain the equipment at the designated City premise for an additional thirty (30) calendar days after the current expiration of the Contract, at which time the equipment shall be removed from the premises. 2.20 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The vendor hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the City by the vendor are found to be defective or do not conform to specifications: (1) the materials may be returned to the vendor at the vendor's expense and the contract cancelled or (2) the City may require the vendor to replace the materials at the vendor's expense. 2.21 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON PRICE OUOTES• While the City has listed all major items within this solicitation which are utilized by City in conjunction with their operations, there may be similar items that must be purchased by the City during the term of this contract. Under these circumstances, a City representative will contact the primary vendor to obtain a price quote for the similar items. If there are multiple vendors on the contract, the City representative may also obtain price quotes from these vendors. The City reserves the right to award these similar items to the primary contract vendor, another contract vendor based on the lowest price quoted, or to acquire the items through a separate solicitation. 2.22 DELETION OF SERVICES City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 `rry OF $UN P"' This contract includes all types of services that the City MAY elect the vendor to provide. As such, it is hereby agreed and understood that the City may delete service or reduce quantity of items and /or frequency of service during the contract period with seven (7) calendar days notice to the vendor. It shall also be understood that the cost of any services that are not provided by the contractor are not subject to the unit prices outlined in Section 6 of the RFP response. The City will only pay for services that have been requested and at the adjusted final price as outlined in Section 6 of this RFP response. END OF SECTION City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Section 3 Scope of Services / Technical Specifications 3.1 SCOPE OF SERVICES � *p of SUN �'r' The City of Sunny Isles Beach (the "City') intends to secure the services of a qualified landscape contractor for landscape maintenance services to be rendered throughout the City. It is the intent of this proposal document that all work shall result in compliance with the specification documents and all regulatory requirements applicable to such project. The Work covered by the Specifications, Plans and other Contract Documents, shall be landscaping services, including landscape, irrigation, public right -of -way maintenance, sidewalks, street furniture, and facility maintenance as described in the Contract Documents. The intent of the following descriptions in this RFP is to convey the requirement that the various areas listed in this RFP shall be maintained to a superior level such that they are viewed by the public as the best maintained and most beautiful in all of southern Florida. It is this standard that will be required of the Proposers. Any maintenance or repairs shall not be sub - contracted. Contractor shall have sufficient labor, materials, tools, equipment, and qualified and certified supervision to adequately maintain the City landscaping in accordance with this RFP. 3.2 MAINTENANCE OF TRAFFIC This section is applicable to any task requested in this RFP that involves traffic of any kind. Whenever work is being conducted in areas of traffic, the proposer shall include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. The cost of the MOT shall be taken into consideration when and all traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. This shall apply throughout this entire RFP. 3.2.1 MOT OF RIGHT -OF -WAYS Maintenance of Traffic shall be in accordance with the current edition of the Florida DOT Design Standards (600 series), the Standard Specification for Road and Bridge Construction, and the Manual on Uniform Traffic Control Devices, as a minimum criteria. This note should be included under all proposal items that may include work on both FDOT and all City roadways. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.3 WEATHER AND ACTS OF NATURE If weather or other acts of nature prevents the vendor from conducting the requested services or maintenance on the day specified by the City or otherwise planned by the vendor, the vendor shall City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 `11r of suN W, conduct the services or maintenance requested on the following day at no additional cost to the City (Unless otherwise directed by the City). This shall apply throughout this entire RFP. 3.4 IRRIGATION The awarded proposer shall inspect the City's irrigation system to ensure its operational condition at no additional cost to the City. It shall also include appropriate initial increased irrigation and observation during new plantings and applications. Any dead or under - developing plants shall be immediately replaced by the Proposers at no cost to the City. The Contractor, at his /her expense, will be responsible for the proper maintenance, replacement, repair, or retro- fitting of all irrigation components. The wholesale cost of parts only will be borne by the City, with proper documentation and approval by the City. Any necessary repairs, other than routine irrigation head replacement must be approved in writing by the City prior to start of work. All repairs to the system shall be identical to the original installation, unless approved otherwise in advance by the City. If a change to the installation or material will result in lower future maintenance costs, less frequent breakage, or an increase in public safety, the Contractor shall request authorization, in writing, to make the change for the City. Replacement of system components shall be the same manufacturer and model as original equipment, or better, as authorized by City. 3.4.1 IRRIGATION GENERAL CONDITIONS All irrigation lines are to be flushed, cleaned, and maintained monthly, or as required to maintain the required water flow. This shall include, but not be limited to, the adjustment of the throw of water of irrigation heads so as to minimize or eliminate the throw of water onto the public roadway, sidewalk and buildings, and the checking of breaks, and replacement of broken or stolen heads. All valves, controllers, and other components must be maintained on a regular basis at no additional charge. This will include, but not be limited to, the adjustments of the controllers to insure the correct amount of precipitation necessary for viable vegetative growth, always following any South Florida Water Management District drought guidelines. The Contractor shall check for breaks in the lateral lines. All irrigation breaks or malfunctions must be repaired by the Contractor within 24 hours notification by City (including weekends). This includes all vehicular damage to irrigation and /or landscape materials. Furthermore, all damages noticed by Contractor shall be reported to City within 24 hours. Irrigation repairs and maintenance shall not be sub - contracted. Contractor shall have sufficient labor, materials, tools, equipment, and qualified and certified supervision to adequately maintain irrigation systems to the City's specifications and be approved by the City. 3.4.2 COLLINS AVENUE MEDIAN City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 '11), of SUtN �r Requirements for existing irrigation system on Collins Avenue median: The Collins Avenue median is irrigated through a 'wethose' subsurface irrigation system supplied by City water meters, with the exception of median island 'bullnoses' which are watered with overhead irrigation. 3.4.3 ON -GOING MAINTENANCE Required on -going maintenance as follows: Weekly — Contractor is to visually inspect all irrigated areas once per week to identify potential leaks as evidenced by water related plant stress, surface water, dry spots, correct spray patterns, prevention of overspray on pavement, head clogging and retracting, broken or damaged equipment, and paved surfaces and walls affected by irrigation spray. Monthly — Turn system on with controllers and check program. Adjust program as needed for seasons, new plantings, and weather conditions. Verify that system is running 20 minutes on and 20 minutes off, per cycle, to prevent 'wethose' hydration (decrease leak rate). Suggested frequency of watering (will vary based on rainfall) is 5 cycles per day /5 days per week during dry season and 4 cycles per day /3 days per week during wet season. Visually inspect valves, filters, and backflow preventers for malfunction or damage and repair as needed. With system running, visually inspect for PVC pipe breaks or 'wethose' needing repairs. Always make repairs to all PVC or 'wethose' pipe after flushing the pipe. After repairs are complete, turn the system on to verify that no additional work is required. The Contractor shall also conduct meter readings to verify viability of systems at least once per month Quarterly — In addition to monthly maintenance schedule, open flush ports and let water run a minimum of 3 minutes. Check filter elements for excess residual and replace if needed. Annually — In addition to monthly maintenance schedule, replace filter elements and controller batteries. Chemically flush system using'Disolve' (this process will remove iron, calcium, and other buildup on the inside of the 'wethose' and PVC pipe). Accidental— Accidental damage to system — Follow the monthly procedure and be mindful to always flush the system before and after making repairs. 3.4.4 CONVENTIONAL IRRIGATION SYSTEMS Requirements for Conventional Irrigation Systems within project limits: The Contractor is to familiarize himself with the existing irrigations systems and is responsible for the repair City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ' �11yOF SUN 0'r of all components to insure a continually efficient irrigation system. This includes the adjustment of the controllers to insure the correct amount of precipitation necessary for viable vegetative growth, always following any South Florida Water Management District drought guidelines. Contractor is to perform monthly wet tests, to verify viability of system, on the last Wednesday of each month. On the first day of each month report to City, in writing, indicating proper operation of each zone, required repairs, additional costs and updated run time per zone. Contractor shall ensure that all irrigation systems have 100% coverage with 50% overlap. 3.5 PESTICIDES AND FERTILIZERS Any item dealing specifically with pesticides and fertilizers shall be reviewed by the vendor in accordance to the specifications made part of this RFP. Vendor shall apply fertilizers and insecticides in accordance with the specifications and at a rate required to ensure that the landscaping and lawn areas are healthy and vigorous. Failure by the vendor to provide adequate fertilizer and /or insecticide shall constitute a failure to properly maintain landscaping. Resulting foliage or landscaping damage occasioned by such failure, as determined by the City, shall be replaced immediately by the vendor at no cost to the City. Aerial spraying of trees, with the exception of Royal Palms, is prohibited (Unless otherwise directed by the City). Fertilizer and insect /disease control materials shall be applied at the rates established by accepted horticultural standards, manufacturer's recommendations, by certified specialists, and as approved by City. Contractor shall provide a list of suppliers for the fertilizer / insect control materials for approval by the City. 3.5.1 LAWN For control of fire ants, use Award Fire Ant Killer. Follow manufacturer's instructions for applications amounts and rates. February Apply granular 20 -0 -20 with Atrazine or approved equal; St. Augustine 'Floratam' Sod and Argentine' Bahia Sod. May Apply liquid 16 -4 -8 with micro - nutrients and Telstar or equal insect control. September Apply liquid 16 -4 -8 with micro - nutrients and Telstar or equal insect control. December Apply granular 20 -0 -10 with Atrazine. The Spring thru Fall Application rates for lawn areas will vary according to weather and environmental conditions, but typically average 75 granular pounds per 1000 sq. ft. 3.5.2 TREES Three applications per year of 13 -3 -13 granular fertilizer or approved equal. 3.5.3 SHRUBS AND GROUNDCOVER City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 'll' or SUN I'r Four applications per year (Every three months). Flowering shrubs are to receive applications of granular 8 -10 -10 SCU with micro - nutrients supplemented with liquid 16 -4 -8 with micro - nutrients. Non - flowering shrubs are to receive applications of granular and liquid 16 -4 -8 with micro - nutrients. All Ixora species shall receive TRI -NITE (or equivalent) w /minor elements fertilizer. Due to lack of above ground irrigation on Collins Avenue median, plant material is to receive four applications per year (Every three months) of liquid 16 -4 -8 with micro - nutrients (no granular fertilizer is to be used). 3.5.4 SEASONAL COLOR Apply one initial and one "mid- term" application of Nutricote total 70 day 13 -3 -13 fertilizer for each seasonal color planting. 3.5.5 PHOENIX DACTILIFERA (DATE PALMS) Frequency of Treatment: Palms will be fertilized and treated for disease and insect control based on the below schedule; Fertilization (4 applications per year): In March and June, fertilize with 8 -10 lbs. of 12/5/12 with minors or close equivalent. In September and December, fertilize with 3 tp 4 lbs. of 12/5/12 with minors. Fertilizer should be spread in small piles spaced evenly around the base of the trunk approximately 12 inches out from the base. Disease Control: In March and September, root drench with Chip -Co 26019 and Chip -Co Aliette. In June and December, root drench with Clearys 3336 and Chip -Co Aliete. In April, July and October, root drench with Subdue. Treatment for Lethal Yellowing: Apply injection of OTC, 5 -8cc. per tree per application. These treatments are to occur on an "as needed" basis only and as directed by City. Insect Control: In January, April, August and November, inspect terminal bud for signs of boring /chewing insects. If evidence of a nest is discovered, drench terminal bud with Orthene, Cygon or Lindane six times per year or as needed to control insect infestation (Lindane is to be used in limited amounts and only if evidence of beetles is present). The applications assume a continuing boring insect presence of site. Any spraying of top of City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ' ?�y OF SUVA Pr- palms must occur on weekdays between the hours of 4am and 7am. Requirements: Date Palm pest control contractor must be a State of Florida licensed pest control operator with a minimum of five years of experience in this type of work. It shall be the Contractors' obligation to perform regular monthly inspections of the palms and report to the City any site condition which may be detrimental to the health and vitality of the palms. Further, the Contractor is responsible to report disease or other problems along with recommended solutions. These reports are to be written and should be received by the City no later than ten days after each inspection. It is required that the City be notified in advance of planned activities in order to allow them to witness and record the applications. 3.5.6 PALMS Palms (except Phoenix Dactilifera and Phoenix Canariensis Date Palms): • Apply four applications per year (at quarterly intervals) of liquid 16 -4 -8 with micro - nutrients and granular 13 -3 -13 with micro - nutrients. • The time of the applications will coincide with the lawn applications. • The liquid and granular applications will alternate throughout the year (2 applications of liquid and 2 of granular). • Supplemental Manganese Sulfate and Sul- po -mag may be required to correct nutrient deficiency. • OTC (Lethal Yellowing) injections (See section 3.5.10). • White fly and spiral white fly injections done every 9 months. The treatments are to be made only upon authorization of the City, but the Proposers are responsible for immediately notifying the City of any infestations that are found during the daily servicing and inspection of the park. The treatments shall be done to industry standards and shall follow the recommendations of the manufacturer. 3.5.7 INSECT AND DISEASE ACTIVITY Insect and disease activity, other than Date Palms, will be treated on an "as- needed" basis upon inspection. Required service calls between scheduled maintenance will be at Contractor's expense. 3.5.8 HERBICIDE APPLICATIONS City of Sunny Isles Beach I Request for Proposal No. 12 -OS -01 3.5.9 3.5.10 `''Y or sw4 I,- All herbicide applications will be applied only by a State of Florida and Dade County licensed pesticide applicator. Proof of license must be supplied to City prior to start of work. WEED CONTROL Maintain all tree and shrub beds in a weed free condition by hand pulling or chemical control, at each maintenance visit. For trees and palms within lawn area, spray area 2" away from trunk with Round -up by Monsanto Manufacturing Company. Do not spray tree leaves, suckers, or open wounds. Do not use weed -eater or string trimmers for trees and palms within lawn area in order to avoid trunk damage. No green weeds shall be visible in any landscape beds on the final day of each month. All weeds that appear within sidewalk or curbing expansion joints are to be continually controlled through the use of herbicide. INSECT CONTROL Preventive spraying for insect control shall adhere to the following guidelines. Lawn: Spray all lawn and athletic field areas as required, for control of all chinch bugs, army worms, sod webworm, fungus, fire ants, and other pests. Spraying shall be accomplished (at Contractor's expense) by State of Florida and Dade County licensed pesticide control individual or company, using Integrated Pest Management Principles. Shrubs: Spray shrubs and ground cover (excluding bougainvillea), as needed, with insecticide. Follow manufacturer's instructions for application, using Integrated Pest Management Principles. OTC (Lethal Yellowing) injections: Upon evidence of lethal yellowing and after consultation with the City, immediately begin (4) gram injection, per palm, of OTC tree injection formula (Tree Saver Inc. or equal). Follow manufacturer's recommendations re: injection method and frequency. Red Eye Royal Palm Bug: Upon evidence of deterioration of the head of the palm, begin a 5 gallon per palm soil drench with Merrit soil drench. Perform a second soil drench within 21 days. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 N_ of SUN Fr,_ Follow manufacturers' recommendations re: installation methods. Heavy infestations A foliar application of Cygon is recommended for immediate results. Drench head of palm until runoff occurs and repeat foliar spray within 21 days. NOTWITHSTANDING ANY LANGUAGE IN THIS CONTRACT, ALL CHEMICAL APPLICATIONS SHALL REQUIRE WRITTEN APPROVAL BY CITY PRIOR TO APPLICATION. CONTRACTOR SHALL SUBMIT YEARLY, QUARTERLY, AND MONTHLY CALENDARS FOR APPROVAL PURPOSES RELATING TO CHEMICAL APPLICATIONS AND LOCATIONS. 3.6 TREE MAINTENANCE The Contractor shall lift all trees over 20' height and adjacent to walks and vehicular areas to a minimum of 12' of clear trunk, and maintain minimum of 8' clear trunk for all other trees. When possible the Contractor shall trim shrubs and ground cover, as needed. On SR AlA (Collins Avenue) the Contractor shall trim shrubs and groundcover, as needed, to meet the criteria set forth in FDOT Index 546, which mandates a maximum height of 24" from top of adjacent curb. The contractor shall remove dead, dying and 'hanging" fronds from palms, as needed, for a clean appearance. Never remove fronds that do not hang below a line parallel to the ground. The hurricane or candle cut pruning of palms is not allowed, also the use of climbing spikes is not allowed. Fronds removed shall be severed close to the petiole base without damaging live trunk tissue. The Contractor shall Trim all Palms (frond and fruit removal) four times per year, selectively trim existing trees in accordance with Tree Care Industry Association and Dade County standards and practices, to maintain a minimum of 8 feet of clear trunk, and remove suckers, shoots, and dead or dying branches as needed. All tree, palm, and shrub pruning is included in this contract. When trimming Phoenix Dactilifera (Date Palm), the Contractor shall completely dip trimming utensils in a solution of 50% chlorine and 50% water prior to moving to adjacent palm. The Contractor shall not do major tree or shrub pruning between November 1St and March 15th, unless requested by City. The Contractor shall maintain integrity of original design when trimming and shall not box plants whose habits of growth do not lend themselves to this type of trimming. The Contractor shall not use a machete for trimming and no plant material shall be trimmed using weed eaters. The contractor shall haul away all trimming debris from site, and properly dispose of at Contractor's expense. Using palm spikes to climb is not allowed. 3.6.1 HURRICANE SEASON Prior to hurricane season (May to June), trim Date Palms as follows: Trim seed stalks cutting the stems to within 6" of trunk and two lowest sets of fronds on palms that have been established on site for more than two years. Follow with a 10 gallon soil drench on Date Palms utilizing subdue or Chip -co aillette. Follow manufacturer's recommendations. 3.6.2 TREE TRIMMING City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 OF SUN F,_ When applicable the City prefers that Tree Trimming is done on Saturday and Sunday mornings only. The tree trimming shall include the simultaneous removal of the fruits. 3.7 SPECIAL CONDITIONS FOR BERMUDA TURF The mowing of all Bermuda turf is not to exceed 11/2" height or as directed by the City, with a hydrostatic reel type mower. Remove all clippings with each cut. Reel mowers shall be in good repair and blades sharpened weekly. All Bermuda turf shall be mowed and edged a minimum of 2 times per week, including weekends (104 cuts). Turf shall be cross -cut. 'Choice' mole cricket control (on Bermuda turf) chemical shall be used once per year during the month of May. The Contractor shall follow the manufacturer's instructions for application methods and amounts. The Contractor shall apply Diazanon, on Bermuda turf on an "as needed" and curative basis only. The Contractor shall apply Daconil fungicide at the first appearance of fungus and following the manufacturer's instructions for application methods and amounts. It is the contractor's responsibility to assess and recommend in writing any additional services to maintain the turf to the standards in section 3.1. 3.7.1 FUNGUS CONTROL For fungus control on Bermuda turf, the Contractor shall use two applications of Revere, Subdue, or approved equal. The first application is to occur in March and the second application is to occur in September. 3.7.2 FERTILIZATION For fertilization on Bermuda turf, the Contractor shall apply Lesco 13 -2 -13 a minimum of twelve times per year. The Contractor is responsible for contracting with a laboratory approved by the City, to complete two soil analyses per year to verify the minor element requirements, and adjust fertilizer application as needed. The Contractor will submit soil analysis to City for review by City Landscape Architect. 3.7.3 AERATE The Contractor shall aerate Bermuda turf with a turf aerator each month (12 times per year), and shall coordinate dates for this work with the City. The mowing of all other areas (except Bermuda turf) shall occur every ten calendar days from October 1st through April 1st and every seven calendar days from April 1" through October 1st (44 cuts). Remove and properly dispose of all visible grass clippings from curbs, gutters and general site. 3.7.4 WEED CONTROL For weed control, on Bermuda turf, the Contractor shall use two applications of Pendulum or Ronstar. The first application is to occur in March and the second application is to occur in September, following the manufacturer's instructions for City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 `pry or sotA application methods and amounts. Visible weeds shall be removed by hand before the base reaches more than one inch in diameter. 3.8 MOWING, WEEDING AND CLEANUP All mowing waste shall be removed and properly disposed of from curbs, gutters, and general site. Weekend and holiday mowing is not allowed unless specifically authorized in writing by the City, however, cleanup, as defined in these specifications, is required. The Government Center and School shall be mowed only on Saturdays. Wind -row mowing patterns are not permitted. The Contractor shall edge, as required, to maintain a neat, clean appearance to maintain the shape of planting beds as originally designed. The Contractor shall hand pull weeds in shrub and ground cover area, as needed to maintain a clean appearance, apply approved herbicides, as needed, to control weeds in sidewalk, curb, catch basins, and gutter areas, haul away all trimming debris from site, and properly dispose of at Contractor's expense. Empty and dispose of contents of all trash containers on a daily basis, including weekends and holidays ( Unless otherwise noted elsewhere in the RFP). The Contractor is responsible for disposal of all trash in accordance with Federal, State and local regulations. For clean -up, the Contractor shall use a mechanized leaf vacuums to remove all debris from all walks, drives, roads, and pedestrian areas, as often as requested by City, shall remove all excess soil, trimmings, debris, and equipment from site after each visit. All debris removed from the City of Sunny Isles Beach is to be disposed of at an EPA and State of Florida approved dumping site, at Contractor's expense. 3.9 RECURRING MONTHLY SERVICES The services listed within this section are services to be conducted on a routine schedule that will be determined by the City. This section is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the Cities • Section E: Parks • Section F: Right of Ways • Section G: Beach Accesses • Section I: Parking Lots • Section J: Government Facilities This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height under normal conditions or 5 inches in height under drought conditions (Unless otherwise noted elsewhere in the RFP), irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants lost due to negligence of the Proposers, and sweeping or vacuuming sidewalks. The proposer will be responsible for the supply and installation of all irrigation materials necessary under this item. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ,?1� OF sUN r,_ The supplying and placing of this section is separate and unique from the on demand section also listed in this package and the proposal price shown for this section will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. Maintenance: As defined for proposal purposes shall include: Litter, trash, and debris removal and disposal; mowing; edging; hedge trimming; tree trimming; turf maintenance; raking; sweeping; weeding, aerating, weed- eating, herbicide applications including preventive and corrective applications, fertilization, insect control including fire ant control, irrigation system repair and adjustments, Palm maintenance and maintenance of all street and landscape furniture and structures, including graffiti and shopping cart removal and litter pick up and removal 3.9.1 E. PARKS (See section E of the bid form) The Vendor shall conduct "Maintenance" as defined in this proposal to all City parks on a One day a week cycle (or more as needed (eg. Mowing of Bermuda grass twice a week in the summer)). All the tasks required in the 'Maintenance" of the Parks shall be completed in the specific day scheduled. If the task cannot be completed in that day, the vendor shall complete all the remaining tasks on the following day at no additional cost to the City (As approved by the City). The Vendor shall ensure that whenever laying Mulch the ground lighting is not covered. E1. thru E15. Please see section 3.9 E6 In addition to the specification above, E6 shall also include the areas around the parking garage, the area along the pathway to the Lehman Causeway, the areas along the Ocean Reserve Condo and parking garage, and the right -of way along NE 193th Street and those areas adjacent to the right -of -way (i.e. the wall). E8 In addition to the specification above, E8 shall also include all the landscaping around the Pier Park parking lot, the Pier Park beach access area, and the landscaping around the bathroom structure. 3.9.2 F. RIGHTS -OF -WAY (See section F of the bid form) The Vendor shall conduct "Maintenance" as defined in this proposal to all City Right -of- Way on a One day a week cycle (or more as needed) and except as noted below. All the tasks required in the "Maintenance" of the Right -of -Way shall be completed in the specific day scheduled. If the task cannot be completed in that day, the vendor shall City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 A,-- ` , Of SUN � complete all the remaining tasks on the following day at no additional cost to the City (As approved by the City). The Vendor shall ensure that whenever laying Mulch the ground lighting is not covered. The proposer will be responsible for the supply and installation all irrigation materials necessary under this item. F1. thru F30 Please see section 3.9. Removal of all litter in the medians on Collins Avenue from 195th Street to 156th Street, to include the 2 landscaped parcels on the west side of Collins ave at the eastern end of the William Lehman Cswy, and both sides of Sunny Isles Blvd, including the Business Loop, shall be conducted 7 days a week. Note: The vendor must maintain appropriate safety procedures, including the deployment of traffic cones, when ever its employees are working on the medians on Collins Avenue. 3.9.3 G. BEACH ACCESS PATHS (See section G of the bid form) The Vendor shall conduct "Maintenance" as defined in this proposal to all beach access on a One day a week cycle (or more as needed) and except as noted below. The Vendor shall ensure that whenever laying Mulch that the ground lighting is not covered. G1. Intentionally Omitted G4 & G17 Please see section 3.9 G2. thru G21 Removal of all litter shall be conducted 7 days a week. 3.6.3.1 BEACH ACCESS WITH LANDSCAPING The following beach accesses have landscaping and will be required to be maintained as per section 3.9 of this RFP on a One day a week cycle. • Ellen Wynne Beach Access at 192nd Street and Collins Ave • Pier Park Beach Access at 16501 Collins Ave 3.6.3.2 BEACH ACCESS WITH NO LANDSCAPING For the beach access with no landscaping and that are completely brick paved or maintained by the adjacent property, the proposer shall only provide pricing for the removal of litter 7 days a week. 3.9.4 H. BUS SHELTER AND BENCH LOCATIONS (See section H of the bid form) Intentionally Omitted City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �Ilr of SUN �r 3.9.5 I. PARKING LOTS (see section I of the bid form) The Vendor shall conduct "Maintenance" as defined in this proposal to all City parking lots on a One day a week cycle (or more as needed) and except as noted below. The Vendor shall ensure that whenever laying Mulch that the ground lighting is not covered. I1. thru I6 Please see section 3.9. Removal of all litter shall be conducted 7 days a week. 3.9.6 J. GOVERNMENT FACILITIES (see section J in the bid form) The Vendor shall conduct "Maintenance" as defined in this proposal to all Government facilities on a One day a week cycle except as noted below. The Vendor shall ensure that whenever laying Mulch that the ground lighting is not covered. 31. - J10 Please see section 3.9. Removal of all litter shall be conducted 7 days a week. 3.10 ON DEMAND SERVICES SECTION This section is separate for the monthly recurring maintenance. Even though some of the items listed in this section are part of the monthly recurring maintenance, the vendor must assure that these are also available on demand. These services will be requested as needed by the City. 3.10.1 (A) PLANTINGS & APPLICATIONS The application of the following plants shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. Al. — A115. This proposal item is to include removal and proper disposal of existing plants, and then delivery, layout, placement, cleanup and maintenance of new flowers or plants in the locations designated by the City. A116. This proposal item is to include Merit soil drench for Royal Palm one time per year including a follow -up application per specifications in the locations designated by the City. A117. This proposal item is to include Cygon Foliar Spray for Royal Palms on an as needed basis, including a follow -up application per specifications in the locations designated by the City. A118. This proposal item is to include Phoenix dactylifera maintenance including all fertilization, bud drenching and fungicide applications per specifications in the locations designated by the City. A119. This proposal item is to include Coconut Palm OTC (Lethal Yellowing) in the locations designated by the City. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 3.10.2 3.10.3 "rY or suN wM A120. This proposal item is to apply fertilizer and insecticide in ALL locations maintained by the vendor in quantities as required and in accordance with manufacturer's requirements as necessary to maintain a vigorous, healthy landscape and foliage (excluding those applications requested in A116 -A119) at no additional cost to the City. Vendor shall review the entire RFP documentation for additional information on type and quantities of fertilizer and insecticide. (B ) LABOR This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. 3.10.2.1 LANDSCAPE SUPERINTENDENT B1. & B2 This proposal item is for additional work by a trained and competent Landscape Superintendent who shall be fluent in English. 3.10.2.2 LANDSCAPE LABORER B3. & B4 This proposal item is for additional work by a trained and competent Landscape Laborer. 3.10.2.3 IRRIGATION SPECIALIST B5. & B6 This proposal item is for additional work by a trained and competent Irrigation Specialist who shall be fluent in English. 3.10.2.4 IRRIGATION LABOROR B7. & B8 This proposal item is for additional work by a trained and competent Irrigation Laborer. (C) EQUIPMENT This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. 3.10.3.1 BACKHOE OPERATOR City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �*11 or sut4 rt,_ C1. thru C4 This proposal item is for additional work by a trained and competent Backhoe Operator using a fully functioning and properly maintained tractor with a front end mounted loader and a backhoe. 3.10.3.2 DUMP TRUCK OPERATOR C5. thru C8. This proposal item is for additional work by a trained and competent Dump Truck Operator using a fully functioning and properly maintained dump truck with a GVW rating of 15,000 or greater. 3.10.3.3 TRAILER MOUNTED WATER TANK C9. thru C11 This proposal item is to provide a fully functioning and properly maintained Trailer Mounted Water Tank with a capacity of 500 gallons or greater. It should also have an operating and properly maintained pump and hose reel. The Vendor shall be responsible for paying for any water usage and shall obtain a water meter from the City of North Miami Beach. The City will designate specific areas where the vendor will be allowed to fill up. 3.10.3.4 SELF PROPELLED TRENCHER C12. thru C15. This proposal item is to provide a fully functioning and properly maintained Self Propelled Trencher with a minimum attainable depth of twenty-four inches, and a minimum trench width of six inches. 3.10.3.5 BUCKET TRUCK C16. This proposal item is to provide a fully functioning and properly maintained bucket truck of no less than 65'. 3.10.3.6 CHIPPER BRUSH C17. This proposal item is to provide a fully functioning and properly maintained chipper brush. 3.10.3.7 STUMP GRINDER C18. This proposal item is to provide a fully functioning and properly maintained stump grinder. 3.10.3.8 GRAPPLE LOADER City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 r� '11' OF so4 ' _ C19. This proposal item is to provide a fully functioning and properly maintained grapple loader with a 30 cubic yard capacity. 3.10.3.9 EQUIPMENT GENERAL CONDITIONS All equipment shall be maintained in an efficient and safe operating condition while performing work under the contract. Equipment shall have all proper safety devices required by law, properly maintained, and in use at all times. If equipment does not contain proper safety devices and /or is being operated in an unsafe manner, the City may direct the Contractor to remove such equipment and /or the operator until the deficiency is corrected to the satisfaction of the City of Sunny Isles Beach. The Contractor shall be solely responsible and liable for injury to persons, and /or property damage caused by operation of the equipment. All equipment will be inspected and evaluated by the City of Sunny Isles Beach, prior to award of this proposal. The following equipment shall be located at the storage satellite facility (to be designated by the City) in the event of emergencies and be available to the City within the required time frames: • FDOT compliant arrow board and 75 FDOT compliant traffic cones. • Backhoe -front end loader • Twenty cubic yard dump truck • Hydraulic 65 foot bucket truck The City, at its sole discretion, may require that any of the special equipment be located in the satellite storage site as specified herein Special equipment required (in addition to Standard Maintenance Equipment). • One 400 gallon portable water sprayer and one (1) 2500 PSI pressure washer. • FDOT Compliant arrow board and 75 FDOT compliant traffic cones. • Three fertilizer spreaders. • One pull behind aerator, subject to Landscape Architect approval. • Portable Stump Grinder 6" below grade • Underground wiring location equipment • Two hydraulic bucket - trucks with a reach capacity of no less than 65 feet. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 X11)' of suN r'r, • One backhoe /front end loader combination machine (equivalent to a Ford F555 or larger.) • One 24 foot minimum vertical man lift (pole cat or equivalent). • Two portable brush chippers with 20 cu yard capacity storage truck. • Two twenty- cubic -yard capacity dump trucks. • One Utility Box Truck or Van. • One portable gasoline generator (5000 W Minimum) • Two 60" three gang hydrostatic reel mowers. (5 blades per reel min.) • One 21" Reel Mower (5 blades) • Four utility carts that can traverse landscaped areas without damaging plants or irrigation. • One Skid -steer Loader with the following accessories: Tree Boom, Fork, Bucket, and Auger. • A two -way communication system between all of the Contractors service vehicles, their main office, and City personnel. The Contractor must own or have leased the following equipment at the time of proposal submittal The City may require proof of such ownership or lease agreement at its sole discretion. 3.10.3.10 EQUIPMENT SPECIAL CONDITIONS 3.10.4 D. MATERIALS MOWERS All mowers must be rotary mowers with a maximum of a 72" cut. They shall be adjusted to 2 1/2" or 3" cutting height as directed by City, shall be in good repair, shall have no oil or gas leaks, and shall be equipped with grass catchers and sharp blades. Mower blades shall be sharpened or new prior to each cut. All rotary mowers must be mulching -type mowers with no discharge allowed, or all clippings must be manually removed. All equipment must be maintained in sound working condition in order not to exceed comfortable decibel levels or as determined by the City at its sole discretion. EDGER'S S Shall be in good repair, shall have no oil or gas leaks, and shall provide a clean straight edge not more than 112" away from walks and edge of pavement. VACUUMS In lieu of blowers vacuums shall be used as part of this contract. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 `11r of suN W, The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. Fertilizer and materials shall be delivered in original, unopened, and undamaged containers showing weight, analysis, and name of manufacturer. All fertilizer materials shall be stored in manner to prevent wetting and deterioration. 3.10.4.1 TOPSOIL D1. This proposal item is to include the supplying, delivery, placement, and grading of topsoil in the locations designated by the City. This topsoil shall be a mix of 70% organics (peat moss, etc.) and 30% sand. 3.10.4.2 PREMIUM RED COLORED MULCH D2 -D3 This proposal item is to include the supplying, delivery, placement, and grading of certified arsenic free Premium Red colored mulch in the locations designated by the City. 3.10.4.2.1 SPECIAL CONDITIONS Certified arsenic free Premium `Red' (provide evidence of type and grade of mulch, to City, prior to delivery, for approval by City's' Landscape Architect). Mulch shall be placed around all planting areas not covered by shrubs, ground cover, or existing mulch (two times per year, or as directed by City), so as to effect a 2.5" mulch depth. Mulch shall be installed so as to not be within 3" of base of plant material. Contractor will provide and install all required mulch at the contract unit prices. 3.10.4.3 TRAP SAND D4 This proposal item is to include the supplying, delivery, placement, and grading of #70 Trap Sand in the locations designated by the City. 3.10.4.4 SILICA SAND D5. This proposal item is to include the supplying, delivery, placement, and grading of Silica Sand in the locations designated by the City. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ci 3.10.4.5 ATLAS 3000 D6 This proposal item is to include placement, and grading of Atlas 3000 the locations designated by the City. 3.10.4.6 ST. AUGUSTINE FLORATAM SOD "h, or suw I'"- the supplying, delivery, (or equal) 70/30 mix in D7 This proposal item is to include the supplying, delivery, placement, and initial irrigating of Solid St. Augustine Floratam Sod (or approved equal) in the locations designated by the City. D8 This proposal item is to include the supplying and delivery of Solid St. Augustine Floratam Sod (or approved equal) on pallets, and off - loaded in a location designated by the City. 3.10.4.7 SEA DWARF PASPALUM SOD D9 This proposal item is to include the supplying and delivery of Sea Dwarf Paspalum Sod (or approved equal) on pallets, and off- loaded in a location designated by the City. 3.10.4.8 FLORATAM SOD D10 This proposal item is to include the supplying and delivery of Solid Floratam Sod (or approved equal) on pallets, and off- loaded in a location designated by the City. 3.10.4.9 BERMUDA 'TIFWAY' D11 This proposal item is to include the supplying and delivery of Bermuda 'Tifway' 419 Turf (or approved equal) on pallets, off- loaded and installed in a location designated by the City. 3.10.4.10 PASPALUM NOTATUM D12 This proposal item is to include the supplying and delivery of Paspalum Notatum (Argentine Bahia Sod) (or approved equal) on pallets, off - loaded and installed in a location designated by the City. 3.10.4.11 PALM BEACH CAP ROCK D13 This proposal item is to include the supplying and delivery of Palm Beach Cap Rock (or approved equal) by square feet, and City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 11), OF SUN P"' off - loaded in a location designated by the City. 3.10.5 K. MISCELLANEOUS ITEMS (see section K of the bid form) This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to conduct the following task. K1 DEAD ANIMALS Properly and legally dispose of any dead animals located within the City limits, when requested to do so by the City. The animal must be removed within six hours of the request if the request is made between 5:00pm and 7:00am and within two hours if the request is made between 7:00am and 5:00pm. Though these are the maximum times allowed to respond, it is intended that the Proposers will always respond immediately. The proposer shall be available 7 days a week. K2 BASEBALL FIELD CLAY Properly maintain all clay surfaces on the baseball field at Pelican Community Park. This will include dragging the field, servicing the pitcher's mound, and replacing any materials necessary to have an excellent playing surface. To maintain the baseball field, the Contractor shall drag, grade, stripe, and smooth the clay infield, including base paths, warning track and batting cage (days to be determined by City, including Sundays). The City will advise the Contractor of additional field preparation, as needed, with a minimum of six hours notice. The Contractor shall tamp mound area two times per week and fill in existing holes with available clay (supplied by Contractor) and firm the area with a hand tamp. K3 BASEBALL FIELD STRIPING Stripe the baseball field in Pelican Community Park. This shall include the foul lines (to the outfield fence) and all accompanying areas, using chalk powder, the striping shall be done to industry standards and shall follow the recommendations of the manufacturer. K4 SOCCER FIELD STRIPING Stripe the soccer field at Gwen Margolis Park. This will require striping all lines necessary to provide an appropriate regulation field, using paint. The striping shall be done to industry standards and shall follow the recommendations of the manufacturer. K5 REPLACE / REPAIR NETTING City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 • 1 � "r of SUM P- Repair or replace any netting or screening at the baseball field in Pelican Community Park. The repairs are to be made only upon authorization of the City, but the Proposers are responsible for immediately notifying the City of any holes or openings that are found during the daily servicing and inspection of the park. The repairs will be done to industry standards and shall follow the recommendations of the manufacturer. K6 PRESSURE CLEAN SIDEWALKS Pressure clean sidewalk areas as specifically directed by the City. This proposal item is intended to cover unique situations (such as an accident that leaves debris or staining) on the City's sidewalks, streets, parking lots, or other areas. K7 REPLACE / REPAIR STREET SIGNS Replace or repair street signs (stop signs, street name signs, yield signs, etc.) on City properties (does not include FDOT roadways such as Collins Avenue and Sunny Isles Boulevard). The City will purchase and supply the sign boards /post and provide them to the Proposers. K8 COLLECTION OF SHOPPING CHARTS Collect shopping carts from public property and return them to the owner. For the Proposers to receive payments under this item, the service must be specifically requested by the City, though the Proposers is required to notify the City immediately of any carts found while performing the daily servicing and inspection of the City. K9 MINOR TOUCH -UP PAINT Clean, repair, and provide minor touch -up paint to Bus Shelters or Benches on City properties. This proposal item is intended to cover unique situations (such as an accident that causes damage to a bench or shelter) on the City's streets. K10 HANG BANNERS Hang banners in the locations designated by the City. This proposal item is intended to include all work necessary, including any needed repairs to, or replacement of, the arms that support the banners. For payments under this item, the service must be specifically requested by the City for a unique and specific task, however the Proposers is responsible for immediately notifying the City if any missing or damaged banners are found during the regular servicing and inspection of the streets. K11 MOVE THE LIFE GUARD STANDS City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 '11r of sUN W, Move the Life Guard Stands on the beaches in the City. This proposal item is intended to include both normal operating conditions and extreme weather conditions. The Proposers, in either case, the Proposers must always respond and have begun work within four hours of notification unless otherwise authorized in writing by the City. K12 GRAFFITI Cover over or remove, as directed by the City, any graffiti. This proposal item is intended to include all work, including any needed repairs required to allow the graffiti to be addressed. All work must begin within eight hours of being notified by the City, and the work must proceed continuously and expeditiously until the job is completed. The Proposers is responsible for immediately notifying the City of any graffiti found during the regular servicing and inspection of the City. Note. This shall included the removal of the Graffiti along the barrier walls of the William Lehman Cswy, K13 LEVEL THE FIELDS Level the fields with sand. This application must conform with strict industry standards and the utmost care must be provided by the vendor to protect visitors and residents during the application. This item must be coordinated and approved by the City in a manner acceptable to the City. It will be required that at least one application by provided when the fields are sliced as per specifications. The Proposers are responsible for immediately notifying the City of the need to level the field in order to maintain the appearance of the field per section 3.1. 3.11 L. GENERAL TECHNICAL SPECIFICATIONS Accompanying these specifications is a list defining areas to be maintained. By submitting a proposal, the proposer certifies that he /she is familiar with the sites and the proposed scope of work, prior to submitting a proposal. The City reserves the right to remove specific locations on a temporary or permanent basis, as deemed appropriate. 3.11.1 STORAGE AND OPERATION SITE The Contractor must operate their own storage and operation site (That is independent from the satellite facility noted above). The City reserves the right to inspect this facility prior to award of proposal, and at any time during the course of this contract. 3.8.2 SATELLITE FACILITY City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "1r or sus P"- The Contractor, at his independent storage facility, must maintain an adequate supply of lumber for bracing of fallen trees. 3.11.2 LANDSCAPED AREAS The Contractor shall maintain the contractually covered landscaped areas at the frequency rate prescribed with conventional production style mowing and lawn maintenance equipment. A manicured professionally groomed appearance is the desired result. The Contractors work will be inspected by the City and the City's Landscape Architect. The Contractor shall maintain all other areas as required by City during the course of this contract. The Contractor shall adhere to City noise ordinance. 3.11.3 OWNER The Owner, President, Chief Executive Officer or Chief Operating Officer shall be defined as the person who has the authority to make immediate and binding decisions on behalf of the Contractor (without obtaining any approvals from others), regarding the disbursement of any resources needed including but not limited to chemicals, materials, equipment, labor, or otherwise as directed by the City. These duties will be performed at no additional labor or travel charges. This person shall be available to attend all meetings with the City within 24 hours of notification at no charge as directed by the City, shall be available to the City within one (1) hour notification for emergencies at all times at no charge, including facility maintenance duties, boarding up of facilities, and other work as directed by the City, shall be present at all special events, programs and activities as directed by the City, and be present at all planning meetings at no charge, with 24 hours notice. Special events are typically held on weekends and evenings, and Contractor shall receive schedule of events. There are typically twenty or more major events per year. This person shall be present and on -site in the EOC in the event of a natural disaster or emergency, including but not limited to hurricanes, tornadoes, flooding, and other acts of God at no charge, shall be available to City for routine, weekly, and as- needed inspections of all landscaped areas as directed by the City, shall be available to the City's Landscape Architect as directed by the City for inspections, reviews, and consultation, shall be available via telephone or other approved wireless communications on a 24/7 basis. When this person is out of town, an alternate contact shall be provided, and shall be approved at the City's sole discretion. If the Contractor intends to use sub - Contractors to perform any work on this contract, these Sub - Contractors are subject to approval by City, at its sole discretion. 3.11.4 ATTIRE All of the Contractor's employees must wear shirts with orange reflective stripes that identify the company name at all times. Bright orange T- Shirts may be substituted at the City's sole discretion. 3.11.5 PRIORITY City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 E, ` "), or sut4 0"" The Contractor, on an immediate and first priority basis, shall make available all its resources and equipment to the City in the event of an Act of God (i.e. storm, tornado, or hurricane) or an auto accident that causes a tree to fall and block a roadway or pedestrian area, or any other emergency deemed by the City Manager or his designee. Work may include but is not limited to roadway clearing, extensive clean -up and disposal activities. All debris removed from the City will be legally disposed of at an EPA and /or City approved dump site. Each May 1St, the Contractor shall submit, for City approval, a hurricane mobilization and preparedness plan specifically relating to manpower, equipment and scheduling. 3.11.6 CITY'S REPRESENTATIVE The Contractor shall be available to meet with all public utilities to locate all irrigation and hydraulic lines prior to excavation by the utility company. The Contractor is to act as the City's representative in order to avoid unnecessary damage to irrigation lines. 3.11.7 CATCH BASINS No fuel, oils, solvents, or similar materials are to be disposed of in any catch basins. The Contractor must closely adhere to local, state, and Federal Environmental Protection Agency requirements, and is responsible for all non - compliance penalties. END OF SECTON City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 C, �11y OF SUN pt,_ Section 4 Evaluation Process 4.1 Review of Proposals For Responsiveness Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined in the solicitation. A responsive proposal is one which follows the requirements of this solicitation that includes all documentation, is submitted in the format outlined in this solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the proposal being deemed non- responsive. The contract will be awarded to the lowest responsible and responsive proposer whose proposal best serves the interest of and represents the best values to the City in conformity with section 62 -8 of the City code. 4.2 Oualifications Proposals will be evaluated on the criteria listed below. Technical Qualifications 1. Proposer's relevant experience, qualifications and past performance 2. Relevant experience and qualifications of key personnel, including key personnel of subcontractors that will be assigned to this project and experience and qualifications of subcontractors 3. Proposers approach methodology to providing the services requested in this solicitation 4. Proposed solution functionality, implementation and other objectives and requirements as stated Price 5. 1 Proposer's proposed price MINIMUM REQUIREMENTS In order to be considered responsive, Proposers shall, at a minimum, demonstrate compliance with the following Pre - Qualification Criteria in their proposal. All requested documentation and /or information shall be provided in the Proposal to confirm that the Proposer has satisfied the Prequalification Criteria in order to be properly evaluated as listed herein. Proposers failing to meet these requirements shall be deemed non responsive. The Proposer shall, at the time of Proposal submittal, time of award, and throughout the duration of the Contract, continue to meet the following Pre - qualification Criteria requirements as stated in the Solicitation Documents. • Must be a registered Landscape Architect in Florida. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ,ffYof S%)O fr o Must submit copy of license with proposal. • Florida Certified Arborist / Horticulturalist o Must submit copy of license with proposal. • Certified Pest Control and Fertilizer Applicator o Must submit copy of license with proposal. • Minimum of 10 years experience as a FIRM. • Must complete all attached contract documents. • Must bid on all items listed within the bid form. 4.3 Price Evaluation The price proposal will be evaluated subjectively in combination with the technical proposal, including an evaluation of how well it matches Proposers understanding of the City's needs described in this solicitation, the prospers assumptions, and the value of the proposed services. The pricing evaluation is used as part of the evaluation process. The City reserves the right to negotiate the final terms, conditions and pricing of the contract as may be in the best interest of the City. 4.4 Negotiations The City may award a contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the Proposer's best terms from a monetary and technical standpoint. Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement on a contract, the City reserves the right to terminate negotiations and may, at the City Manager's or designee's discretion, begin negotiations with the next lowest responsible and responsive proposer. This process may continue until a contact acceptable to the City has been executed or all proposals are rejected. No Proposer shall have any rights against the City arising from such negotiations or termination thereof. Any Proposer recommended for negotiations may be required to provide to the City: a) Its most recent certified business financial statements as of a date not earlier than the end of the Proposer's preceding official tax accounting period, together with a statement in writing, signed by a duly authorized representative, stating that the present financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an explanation for material change in the financial condition. A copy of the most recent business income tax return will be accepted if certified financial statements are unavailable. b) Information concerning any prior or pending litigation, either civil or criminal, involving a governmental agency or which may affect the performance of services to be rendered herein, in which the Proposer, any of its employees or subcontractors is or has been involved within the last three years. END OF SECTON City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 3 Section 5 Proposal Format 5.0 FORMAT cqY o► SuN �, Proposers must submit (1) original and four (4) copies of the Proposal. The original Proposal must contain an original signature. Be sure that the individual signing the Proposal is authorized to commit the Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the name of the Proposer, the RFP number, and the page number. The City reserves the right to request additional data or material to support Proposals. All material submitted in response to the RFP will become the property of the City. LABEL EACH SECTION AS NUMBERED The proposal must be in the following format. Company Information ■ In response to this Proposal, all Proposers must provide the following: ■ Name of Agency /Company (including any "Doing Business As" names) ■ Company Locations ■ Internet Web Site Address (if any) ■ Details of Entity Business Structure (Corporation, Partnership, LLC) ■ Date Founded ■ Home office address and telephone number, and local address and phone number ■ List of any outstanding litigation that would threaten the viability of the firm or the performance of this contract ■ Proof of insurance ■ Indication of how long it would take to implement service after authorized to begin 2. Qualifications Proposer's relevant experience, qualifications and past performance • An explanation of why the Proposer is the best qualified to perform the contract and demonstrate its qualifications including an item -by -item disclosure outlining how the firm meets or exceeds the requirements of this RFP. • A schedule of proposed services. The schedule should include the Proposer's understanding of the issues and tasks of the project at hand. ■ Examples of previous work including medians ■ Copies of all license and certifications • The Contractor must demonstrate they have substantial experience in the large scale landscape and irrigation maintenance of parks, public rights -of -way including medians and high traffic roadways. This experience must include a minimum of ten years experience in this type of work, including the maintenance of a wethose or similar sub - surface irrigation system. Proof of such shall be required at proposal submittal. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �4 c11r OF sutN P` Staffing Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that will be assigned to this project and experience and qualifications of subcontractors • The size and experience of the company staff pool from which staff assigned to the management contract can be drawn. • The composition of the staff team should include. • The names of the employees in the area responsible for this contract • Their function in the company. • The name of the person who will be responsible for the coordination of work. • Experience and qualifications of staff and satisfactory record of performance of staff • The amount of landscaping personnel that will be solely dedicated to this account 4. Approach / Methodology Proposers approach methodology to providing the services requested in this solicitation ■ Suitability of the methodologies and approaches used in achieving tasks ■ Overall organization to completing the project ■ Ability to meet desired timelines and deadlines Cost of Services Each firm shall submit in their price proposal and any pricing conditions or contingencies must be clearly stated. References Each Proposer must submit a list of three (3) references of Current and Past Customers of which they have provided services similar in scope and size of those described herein. • Each Reference must be supplied on Clients Letterhead • Each Reference letter must me signed with contact person and phone number. The City retains the right to request any additional information pertaining to the Proposer's ability, qualifications, and procedures used to accomplish all work under the contract as it deems necessary to ensure safe and satisfactory work. Availability Indicate current and anticipated workloads and availability for other activities and include proximity or frequency to the City for service calls. Identify the extent and nature of any anticipated outside support. 8. Contract Forms All completed contract forms Failure to provide all documentation in response to items #1 - #8 in this Section Five may result in the bid being deemed non - responsive by the City. The City reserves the right to award multiple vendors. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 -3 "ry or suN �," END OF SECTION City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 " "), OE SUN hr. DELIVER TO. REQUEST FOR PROPOSAL City of Sunny Isles Beach SECTION 6 City Clerk BID SUBMITTAL FORMS OPENING: 3:00 A.M. 18070 Collins Avenue 05/30/2012 Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of 04/30/2012 Pages 46A through 75A Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. RFP 12 -05 -01 City Wide Landscaping Services A Bid Deposit in the amount of 50/o (See Section 2.8) of the bid shall accompany all bids A Performance Bond in the amount of 100% (See Section 27) of the bid will be required upon execution of the contract by the successful bidder and City of Sunny Isles Beach Procurement Agent. Firm Name. Marcanthony Tulloch Commodity Code(s): RETURN ONE ORIGINAL AND 4 COPIES OF BID SUBMITTAL PAGESAND AFFIDAVITS FAILURE TO SIGN PAGE 75A OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON- RESPONSIVE City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 . cl ME ^S MS TC VOICE Of TREE A. COMPANY NAME: LOCATION: WEBSITE: ���` ' y�fM6GIpB4A 1� P 'y�4EMBER 4 (� V 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 - Fax: 954- 433 -1111 COMPANY INFORMATION FOUNDED (INCORPORATED) TELEPHONE: FAX: LITIGATION: INSURANCE: Lukes' Landscaping, Inc. d /b /a Lukes - Sawgrass Landscape, Inc. 2200 North 301h Road Hollywood, Florida 33021 www.lukeswww.lukes- sawgrass.biz 1971 954 - 431 -1111 954 - 433 -1111 NONE See Licenses, insurance and certifications AVAILABILITY: IMMEDIATELY ME ^MB- VOICE TREE CARE COMPANY PROFILE: 4/ � ��� o-,AENEGC04fff o'' 'MEMBER 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 • Fax: 954 - 433-1111 Lukes - Sawgrass Landscape employees over 350 full -time employees. The main landscaping compound is located at 2200 North 30th Road, Hollywood, Florida 33021. We also have satellite offices in Boca Raton located at 6300 Park of Commerce Boulevard and Cooper City located at 3920 Northwest 94th Avenue. VEHICLES: Arbor Care Chippers I. Grounds Maintenance dump trucks 55 2. Grounds Maintenance trailers 15 3. Landscape Installation trucks 10 4. Pick -up Trucks 40 5. Pest Control /Fertilization Trucks 8 6. Irrigation Trucks /Vans 10 7. Arbor Care Bucket Trucks 12 8. Arbor Care Chipper Trucks 6 9. 40 Yard Prentice Loaders 3 10. 60 Yard Truck & Trailer Debris Removal 1 EQUIPMENT I. Arbor Care Chippers 10 2. Arbor Care Stump Grinders 4 3. Aerial Lifts (Polecats) 3 4. Backhoes 4 5. Skid Steers 6 6. Komatsu Wheel Loader 1 GROUNDS MAINTENANCE EQUIPMENT: 1. Riding Mowers 52 2. Walk- Behind Mowers 35 3. Small Mowers 65 4. Hedge Trimmers 145 5. Edgers 115 6. Weed Eaters 215 7. Back Pack Blowers 85 EEO /AA Policy and Plan Luke's Landscaping, Inc. Luke's Landscaping, Inc., hereafter referred to as "the Company" has adopted this policy and plan 0 ate: JeriyPalkzolo Regional President Broward and Dade EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION (EEO /AA) POLICY AND PLAN EEO /AA POLICY STATEMENT It is the policy of this Company to comply and cooperate to the fullest extent with all applicable regulations of the Equal Employment Opportunity Provisions of the Civil Rights Act of 1964, Executive Order 11246, and the Americans with Disabilities Act (ADA) of June 26, all as amended. This policy pertains, as far as the responsibility of this Company is concerned, to any arrangement under which employees, including trainees, are selected for work. It is the policy of this Company not to discriminate against any employee or applicant for employment because of race, religion, color, age, sex, and national origin, disability or veteran status. This Company will take affirmative action to assure an equal employment opportunity to all qualified persons, and that employees are treated equally during employment without regard to their race, religion, color, age, sex, national origin, disabilities, or veteran status. Such action shall include but not be limited to: 1. Employment, upgrading, demotion, or transfer. 2. Recruitment and recruitment advertising 3. Layoff or termination 4. Rate of pay of other forms of compensation 5. Selection for training, including apprenticeship, pre- apprenticeship and /or on the - job training. EEO OFFICER DUTIES It is the policy of this Company to continuously maintain the appointment of an Equal Employment Opportunity Officer (EEO Officer). The name and contact information for the EEO EEO /AA Policy and Plan Officer will be communicated along with this policy. The EEO Officer has responsibility for effectively administering and promoting an active program of equal employment opportunity, The EEO Officer will coordinate the EEO efforts of superintendents, supervisors, foremen and others in the position of hiring personnel. This Company's EEO Officer has the responsibility for effectively administering and promoting an active program of equal employment opportunity within the Company. The EEO Officer will make recommendations, where appropriate, to correct any deficiencies found in the Company's program. The EEO Officer will ensure that this policy and plan are being carried out. EEO /AA PLAN It is the policy of this Company that there not be any discrimination by virtue of race, religion, color, age, sex, national origin, disabilities or veteran status, in the functions of hiring, placement, up- grading, transfer or demotion. In addition, there shall not be any discriminatory practices in recruitment, advertising, or solicitation for employment, rates of pay or other forms of compensation, selection for training including apprenticeship, layoff or termination, or treatment during employment. The Company has affirmative action obligations in the hiring of minorities and females. We will not use goals, timetables or affirmative action standards to discriminate against any person because of their race, religion, color, age, national origin, disabilities, or veteran status. The Company will not transfer minority or female employee or trainees from one Company to another or from project to project for the sole purpose of meeting goals. This Company shall take specific affirmative actions to ensure equal opportunity. Our compliance with this policy and plan shall be based upon our efforts to achieve maximum results from our actions and we shall document our efforts fully. This Company will implement specific affirmative action steps, at least as extensive as the following actions to ensure equal employment opportunity: 1. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all times and in all facilities at which our employees are assigned to work. We shall specifically ensure that all foremen, superintendents and other on- site supervisory personnel are aware of and carry out our obligations to maintain such a working environment, with specific attention to minority or female individuals working at such sites or in such facilities. 2. Establish and maintain a current list of minority and female recruitment sources, provide written notification to minority and female recruitment sources and to community organizations when we have employment opportunities available, and maintain a record of the organization's responses. EEO /AA Policy and Plan 3. Maintain a current file of the names, addresses and telephone number of each minority and females off - the - street applicant and minority or female referrals from a recruitment source or community organization and of what action was taken with respect to each such individual. The Company does not presently have any unionized employees or collective bargaining agreements and, thus, does not solicit or receive referrals from unions. Should a union refer women or minorities, the company will maintain a record of such referral. 4. The Company does not have any unionized employees or any collective bargaining agreements. However, should it become applicable, the Company will provide immediate written notification to the Director when the union or unions with which we have a collective bargaining agreement have not referred to us a minority person or woman sent by us, or when we have other information that the union referral process has impeded our efforts to meet our obligations. S. Develop on- the -job training opportunities and /or participate in training programs for the area which expressly include minorities and women, including upgrading programs and apprenticeship and trainee programs relevant to the Company's employment needs, especially those programs funded or approved by the Department of Labor. We shall provide notice of these programs to the sources complied under "2" above. 6. Disseminate the company EEO policy notice by providing notice to training programs and requesting their cooperation in assisting us in meeting our EEO obligations; by including it in any policy manual; by publicizing it in the company newspaper, annual report, etc.; by specific review of the policy with all management personnel and with all minority and female employees at least once a year; and by posting the company EEO policy as appropriate at its office location and other locations accessible to all employees at each location where construction work is performed. 7. Review, at least annually, the Company's EEO policy and affirmative action obligations under these specifications with all employees having any responsibility for hiring, assignment, layoff, termination or other employment decisions including specific review of these items with onsite supervisory personnel such as Superintendents, General Foremen, etc. prior to the initiation of construction work at any job site. A written record shall be made and maintained identifying the time and place of these meetings, persons attending, subject matter discussed and disposition of the subject matter. 8. Disseminate the Company EEO policy externally by including it in any advertising in the new media, specifically including minority and female news media and proving written notification to and discussing the company EEO policy with other contractors and subcontractors with whom the company does or anticipates doing business. EEO /AA Policy and Plan 9. Direct our recruitment efforts, both oral and written, to minority, female and community organizations, to schools with minority and female students and to female recruitment and training organizations serving our recruitment area and our employment needs. Not later than one month prior to the date for the acceptance of applications for apprenticeship or other training by any recruitment source, we shall send written notification to organizations such as the above, describing the openings, screening procedures, and tests to be used in the selection process. 10. We will encourage present minority and female employees to recruit other minority persons and women and, where reasonable, provide after school, summer and vacation employment to minority and female youth, both on the site and in other areas of our workforce. 11. Validate all test and other selection requirements where there is an obligation to do so under 41 UP Part 60 -3. 12. Conduct at least annually, an inventory and evaluation of all minority and female personnel for promotional opportunities and encourage these employees to prepare for, through appropriate training, etc. such opportunities. 13. Ensure that seniority practices, job classifications, work assignments and other personnel practices, do not have a discriminatory affect by continually monitoring all personnel and employment related activities to ensure that the EEO policy and our obligations under these specifications are being carried out. 14. Ensure that all facilities and company activities are non - segregated except that separate or single -user toilets and necessary changing facilities shall be provided to assure privacy between the sexes. 15. Document and maintain a record of all solicitations of offers for subcontracts from minority and female construction contractors and suppliers, including circulation of solicitations to minority and female contractor associations and other business associations. 16. Conduct a review, at least annually, of all supervisors' adherence to and performance under the company EEO policies and affirmative action obligations. RECORDS This Company will keep records to monitor all employment related activity to ensure that the Company's EEO policy is being carried out. Records shall at least include for each employee the name, address, telephone numbers, construction trade, union affiliation if any, employee identification number when assigned, social security number, race, sex, status (e.g., mechanic, EEO /AA Policy and Plan apprentice, trainee, helper, or laborer), dates and changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed. REPORTING OF COMPLAINTS If at any time anyone feels he or she has been discriminated against because of sex, race, religion, color, age, national origin, disabilities or veteran status, they should report this matter to the company EEO Officer whose name and contact information is communicated along with this policy. The EEO Officer will ensure that the company appropriately investigates all complaints of alleged discrimination made to the company in connection with its contractual obligations. The EEO Officer (or other appropriate personnel) will attempt to resolve such complaints, corrective actions to be taken and will then follow up on actions taken and their effect. If the investigation indicates that the discrimination may affect persons other that the complainant, such corrective actions shall include such other persons. Upon completion of each investigation, the EEO Officer or other appropriate personnel will inform every complainant of all of their avenues of appeal. The following are the addresses for avenues for appeals. Laura Gutierrez U.S. Federal Highway Administration EEO Officer 227 N. Bronough Street, Room 2015 Luke's Landscaping, Inc. Tallahassee, Fl 32301 2200 N. 30`h Rd. (850) 942 -9650 Hollywood, Florida 33021 954 - 239 -4212 Florida Commission on Human Relations U.S. Equal Employment Opportunity 2009 Apalachee Parkway Suite 100 Commission Tallahassee, FI 32301- 4857 Miami District Office (850) 488 -7082 or (800) 342 -8170 One Biscayne Tower, Suite 2700 Miami, FI 33131 (800) 669 -4000 U.S. Dept. of Labor, Regional Director U.S. Equal Employment Opportunity Office of Federal Contract Compliance Commission 61 Forsyth Street, SW, Room 76 -75 Tampa District Office Atlanta, Ga 30303 501 East Polk Street, Suite 1020 (404)- 562 -2424 Tampa, Fl 33602 (800) 669 -4000 "224152 0 omg' VOICE Of TREE CARE ��� QyNfM CCpOtif 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 • Fax: 954- 433 -1111 LUKES' LANDSCAPING, INC. -EXECUTIVE SUMMARY Lukes' Landscaping has been in business over 31 years. It is one of the most qualified and experienced full service landscape companies in South Florida. We currently perform services for the following municipalities: City of Aventura, Town of Surfside, Southwest Ranches and Broward Country Convention Center. In addition we provide full service maintenance and upgrade programs for properties throughout South Florida such as: Doral Isles (2,100 units), Mystic Pointe Master (2,147 Units), The Point Master Association (1,100 Units), Grove Isle (550 Units), Tumberry Ocean Colony, Country Club Estates, Fontainbleau Resort & Towers, Harbor Island, Turnberry Village, among many others. • Landscape Design — we have an in -house design and graphic department that can design landscape improvements from a Front Entrance to an overall multi -year Installation Plan. • Landscape Awards - our clients have won numerous awards from the City of Aventura for landscape installation and maintenance programs performed. • Size - we perform approximately $26 million dollars in landscape services annually, primarily in Dade, Broward, and Palm Beach County. • Finances - We are a strong, financially secure company that will be in business for many years to come. Lukes' Landscaping /dba Lukes - Sawgrass Landscape Inc. is part of The Continental Group, Inc, and First Services Corp., a publicly traded company with over a billion dollars in assets. First Service is traded on the NASDAQ (FSRV / www. FirstService.com). Bonding — Lukes' has bonding capacity in excess of $26 million dollars and can provide a Performance Bond for the project. Our Bonding Facility is: International Fidelity Insurance Company, One Newark Center, Newark, NJ 07102. • Fully Licensed and Insured - to provide all contracted services. We have $25 Million in General Liability and Umbrella coverage. We are a member of: The Florida Nursery Growers Association, the Tree Care Industry Association, and The International Society of Arboriculture. • Manpower — Lukes' has the manpower available to meet all the scheduled requirements. We have over 350 employees on payroll. Lukes' Landscaping /dba Lukes - Sawgrass Landscape Inc. is a "Drug Free" workplace. • Equipment — We own all required landscape installation and related equipment. We are fully equipped to handle any potential emergency including hurricane preparation, clean -up and restoration. • Safety — Lukes' has a comprehensive "Safety Program" with a full time Safety Inspector on staff. The work site will be visited on a regular basis to ensure that all safety requirements are being performed. Our services can be tailored to suit the individual needs of your city, and deliver a pristine and immaculate look. Lukes' Landscaping/dba Lukes - Sawgrass Landscape Inc. will maintain your city with the pride and quality that it takes to sustain a long and lasting business relationship. We sincerely hope that you will consider the benefits that Lukes' Landscaping/dba Lukes - Sawgrass Landscape Inc. has to offer. Sincerely Jerry Pa zolo President Lukes' Landscaping, Inc. /dba Lukes - Sawgrass Landscape Inc COMPANY LICENSES & CERTIFICATIONS Copies of the following licenses and certifications are provided: ❖ BUSINESS LICENSE — Miami -Dade Occupational License •e• BUSINESS LICENSE — Broward County Occupational License ❖ BUSINESS LICENSE — City of Hollywood Occupational License ❖ BUSINESS LICENSE — City of Greenacres Occupational License •;• BUSINESS LICENSE — Miami -Dade Irrigation Occupational License ❖ BUSINESS LICENSE — Broward County Irrigation Certificate of Competency ❖ BUSINESS LICENSE — State of Florida Pest Control License ❖ BUSINESS LICENSE — Certified Pest Control Operator ❖ BUSINESS LICENSE — City of Boca Raton Occupational License ❖ CERTIFIED ARBORIST CERTIFICATIONS ❖ LEED CERTIFICATION — LEED AP Operations and Maintenance •:• CERTIFICATE OF LIABILITY AND WORKMANS COMP INSURANCE 2200 N. 30th Road Hollywood, FL 33021 P: 877 -LUKES NOW P: 954 -431 -1111 F: 954 -433 -1111 • www.LukesSawgrass.com MIAMI-DADE COUNTY 2011 LOCAL BUSINESS TAX RECEIPT 2012 FiRS3-T -t L;`kS-.3 TAX COLLECTOR MIAMI -DADE COUNTY - STATE OF FLORIDA 03, POSTAGE 140 W. FLAGLER ST. EXPIRES SEPT. 30, 2012 PAID 1 st FLOOR MUST BE DISPLAYED AT PLACE. OF OUSINESS MIAMI, FL MIAMI, FL 33130 PURSUANT TO COUNTY CODE CHAPTER 8A - ART. 9 E 10 PERMIT No. 037889 -3 RENEWAL. BUSNE0S3 NAME /LOCATION ;-" EtPV14 }. 037889 -3 LUKES LANDSCAPING INC DOING BUS IN DADE CO O'VNER LUKES LANDSCAPING INC Sec. Typec.i Business EMPLOYEE /S 213 SERVICE BUSINESS _5 GUSIi 5SONLY T RECEP. T NOT A CONTRACTORS RECEIPT DOES NOT PERMIT TFIF HOLDER TO VIOL ATE CX STiPIG RrCULAT0RY OR P i(SAG LAW OF TiiE COUNTY OR CIV-S. NO DOES IT fHEh4FT THE HOLDER FROM AN`! OTHER PERMIT OR LICENSE M.'QUIRE?FY I_AY4i Tr;IS IS NOT A CtRTIFICATIOtJ OP TH, HOLDERS GW?LW:6- TION,s. PAYMENT F;EcEiv &7 fAJA -'q DADE C: UN T Y TA:{ cOLLCCTOn': 09/21/2011 60000001218 000075.00 SEE OTHER SIDE: LUKES LANDSCAPING INC 2950 N 28 TER HOLLYWOOD FL 33020 ' . ` IAMI-DArjE COUNTY 2011 LOCAL BUSINESS TAX RECEIPT FRT:�T-CLASS AX COLLECTOR fAIAMI-DADE COUNTY - STATE OF FLORIDA U.S. POSTAGE 'st FLOOR EXPIRES SEPT. 30, 2012 PAID PURSUANT TO COUNTY COD 'Ell PA - AR1, 9, W 'MAIT NO, 23 1 ncoerrno 527595-3 LUKE5 LANDSCAPING INC CC 0 03P008298 DOING BUS IN UADE CO o�e LUKES LANDSCAPING INC Se'--Type urmuuin*c^ N0RKER/S 196 SPECIALTY PLUMBING CONTRACTOR 10 TH *3 Is CNLY LO HOLDER TO vict. DOES IT CKEMPT TI'— HOLDER FROM ANY PCP NOT m� 09/2l/20ll 60000001216 000075.00 So-i:- OTHER SIDE oonorpon%Vxno LUKE5 LANDSCAPING INC LUKE FACARAZZO FIRES 2950 NORTH 28 TERR HOLLYWOOD FL 33020 [""J| tit! JI.11iaU LOCAL BUSINESS TAX. REC-EIPT 115 S. Andrews Ave., Rm. A -100, Ft. Lauderdale, FL 33301 -1895 — 954- 831 -4000 VALID OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012 DBA: Receipt #: 324 - 9113 Business Name: LUKES LANDSCAPING INC BUSIneSS Type :LAWN MAINTENANCE /LANDScA (LAWN MAINTENANCE /LANDSQ Owner Name: LUKES LANDSCAPING INC BusinessOpened:o9 /12/2006 Business Location: 2200 N 30 RD State /County /Cert/Reg: HOLLYWOOD Exemption Code :NONEXEMPT Business Phone: 954-431-1111 Rooms Seats Employees Machines Professionals 5 For Vending Business Only Number of Machines: Vending Type: Tax Amount Transfer Fee NSF Fee Penalty Prior Years Collection Cost Total Paid 33.00 0.00 0.00 0.00 � 0.0^ 0.00 33.00 THIS RECEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS THIS BECOMES A TAX RECEIPT This tax is levied for the privilege of doing business within Broward County and is non - regulatory in nature. You must meet all County and /or Municipality planning WHEN VALIDATED and zoning requirements. This Business Tax Receipt must be transferred when the business is sold, business name has changed or you have moved the business location. This receipt does not indicate that the business is legal or that it is in compliance with State or local laws and regulations. Mailing Address: LUKES LANDSCAPING INC Receipt #15B -10- 00003007 2200 N 30 RD Paid 07/22/2011 33.00 HOLLYWOOD, FL 33021 BROWARD COUNTY LOCAL BUSINESS TAX RECEIPT 115 S. Andrews Ave., Rm. A -100, Ft. Lauderdale, FL 33301 -1895 — 954 - 831 -4000 VALID OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012 DBA: Receipt #:189C- 231776 Business Name: LUKE'S LANDSCAPING INC Business Type: TREE TRINIMING /TREE NIAINTEN-: Owner Name: DAVID VAUGHN Business Opened:03/11/2010 Business Location: 2200 N 30 RD 33020 State /County /Cert /Reg:A -038 HOLLYWOOD Exemption Cade :NONEXEMPT Business Phone: 954 - 431. -1111 Rooms Seats Employees M:actuines Professionals 10 For Vending Business Only Number of Machines: Vending Type: Tax Amount Transfer Fee — NSF Fee Penalty Prior Yeats _ Collection Cost Total Paid - - -. -- 27.00 - - - -- - 0.00_L__ 0.00 -'— - 0.00 I 0.00 0.00 27.00 THIS RECEIPT MUST BE POSTED CONSPICUOUSLY' ilk YOUR PLACE OF BUSINESS THIS BECOMES A TAX RECEIPT This tax is levied for the privilege of doing business within Broward County and is non - regulatory in nature. You must meet all County and /or Municipality planning WHEfi VALIDATED and zoning requirements. This Business Tax Receipt must be transferred when the business is sold, business name has changed or you have moved the business location. This receipt does not indicate that the business is legal or that it is in compliance with State or local laws and regulations. Mailing Address: DAVID VAUGHN 2200 N 30 RD 33020 HOLLYWOOD, FL 33020 2011 - 2012 Receipt #034 -11- 00000235 Paid 10 /06/2011 27.00 09/30/2011 Effective Date II j E _ 0 _ \/ ƒ§ b .& w _ m \/ § Q \] �o jH §a Z C� kk U) r) \/ § �� /§ U ) �f 7 \ § § < ) / R ~ % LL, k 2 $ § G k # ` \ � \ \ ƒ � { 0 = b ¥ f �E C%4 � � r= \ e < LL. f= L) < .8 b W / z T3 \ / LLJ M \ °\ FD C / § U) /§ / § ;§ $ / ( a. X \\ w c_ (D § 2 §C) �w m§ \/ R7 §� a - M u- } j \ j }� m� 2 $ 2 � §\ ®k / j0§� /\\.} @ q /0 < k 02 /«ƒ A } j m \\ z ■ k f �§i■£ \ 2 §o : z z ! n® a §a014 no Q§n= o -m @£ E 2 2n $ z � Registration #: 12 00096340 CITY OF BOLA BATON Issue date: 11/17/11 201 WEST PALMETTO PARK ROAD $OCA RATON, FLA. 33432 -3795 Registration paid: 30.00 REGISTRATION CER.TIFICA.TION EXPIRES: 11/30!12 LUKES - SAWGRASS LANDSCAPE EVANS, HOWARD Total paid: 30.00 * ** *THIS IS NOT BILL * * ** LUKES- SAWGRASS LANDSCAPE Note: Any changes in name, address, LUKES LANDSCAPING, INC. ;:- suite, ownership, etc. will require 2950 N 28 TER ; a new application within 15 days. HOLLYWOOD FL 33020 Class: CONTRACTOR,LANDSCAPING Nk SPEC PLUMBER -LAWN SPRINKLER _ 90 -CLS -531 -X NAPOLEON, ANTHONY R. - QUALIFYINGY� LUKES` LANDSCAPING, INC dba LUKES- SAYVGRASS LANDSCAPE 2200 N 30 ROAD HOLLYWOOD FL 33021 EXPIRES 08/31/2013 - =/� n CERTIFICATE OF COMPETENCY B F 0"j'D !'iI�LJ Detach and SIGN the reverse side of this 01.E COUNTY card IMMEDIATELY upon receipt! You G� •��R;\�� a,��GO`pR \� �� \G? O� • ' should carry this card with you at all times. iF ✓ tp SEN wA OF 4\ DP • C�RO`�ypRPt Contractor must obtain a photo I.D. Certificate of Competency Card Etc , ��Rj \�pt�p �b ,F��, �t every four years. ;Y � � Y\.c r� S �\ Cl M RR I \o �.t�,�p E •RL I ,C.v-�jpRdt� r st �t�tA`P E6 CFY trrT�RS \BAR °. Ink 'S A ENO �tIP NAPOLEON, ANTHONY R. 'R— �FC! pROr nFG1 FIO�c\Gy W�RZ\E`� NCE�j1U(�o�i 5511 HAYES ST �' HOLLYWOOD FL 33021 s -2 r;' jR ,;.,,, _Ti (R= RR1 ^;T =D 2; ) P;:2CG9 +.,:, 1 Ll. V: 0 CIO CZ cn z C4 0 ".4 CD C) C/) N C) W C'I C) Z 0 > C) en tz w 14 cr, W cc (11 > 00 ONE C14 u- x 0 0 c f. C1 v - I Gi O f' 9 V L J 1 7. I I G++ I^(W � •! � ! V y J t L N \j \ )\ _ — k\ § t [ ( 3 =e E \§ / ` §t\ \/Q §) Q& \0 ` Eg< j x= ee| in /)Q � w � \ \ \ \ \ /j) 00 . § k § Q G g2§ /k\ / §� /k / /2@ \ ƒ\ w 0 / %o _ §i) a %z X u ]b 2 ), \ .)) � ? F- \ §/ / \/ ) {/ < LU � ]E :D /) f \ Ma , �� ' \ § ®® \�) ei =e z �\ u u _ — \ \\ t E \§ ` §t\ ƒ0 ;® Q& \0 \5 �u x= ee| in � w � \ \ \ \ 00 . § k § Q G }j ] \Q (A\ /k ( 0W %o u$6 we§ 7 G @ \$ ]b 2 z / \ §/ / \/ + {/ < ]E \�/ Ma , \ / §/ \�) ` Society of Arboriculturc -CERTIFIED ARBORIcST David Vaughn Cei'll'cale Number. FL-E,6 10A Exp"W:cn Dn-!� j T-I'n 3, 0, ? 0 1, 3, RD COU61 ry TREE TRIMMER LICENSE TTL4: A- 0380 EXPIR�:S: LANOSCA IT �q 5p N 25 TF. PIR kcv - I iO LLYW CUD, FL 11 YF VC I I N D. VAU(; I (t i BP.Parhxtrtit of §§fate I certify from the records of this office that LUKES- SAWGRASS LANDSCAPE is a Fictitious Name registered with' the Department of State on September 28, 2007. The Registration Number of this Fictitious Name is G07271900193. I further certify that said Fictitious Name Registration is active. I further certify that this office began filing Fictitious Name Registrations on January 1, 1991, pursuant to Section 855.09, Florida Statutes. CR2E-022 (01 -07) Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the Twenty- eighth day of September, 2007 t L,! rrsfxxrr ` =targ of C�3fafe y ' a .1 ;A {{ y ;! _ � y� ^. [f 3 °� ✓� � Vii; � -� itt i lot It it A� �® CERTIFICATE OF LIABILITY INSURANCEI0/25/2012 DATE /20 1 /Yl YY) 6/7i2o12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LOCKTON COMPANIES, LLC -1 KANSAS CITY 444 W. 47TH STREET, SUITE 900 KANSAS CITY MO 64112 -1906 (816) 960 -9000 CONTACT NAME: PHONE FAX A/C No E -MAIL ADDRESS: INSURERS AFFORDING COVERAGE NAIC # INSURER A: Zurich American Insurance Company 16535 INSURED LUKE'S LANDSCAPING, INC. 1343426 DBA SAWGRASS LANDSCAPE SERVICES INSURER B: American Guarantee and Liab Ins. Co. 2624 INSURER C: Pennsylvania Manufacturers' Assoc Ins Co 12262 INSURER D: GENERAL AGGREGATE 2950 N. 28TH TERRACE HOLLYWOOD FL 33020 INSURER E: INSURER F: A AUTOMOBILE COVERAGES FIRCOI S RD CERTIFICATE NUMBER: 11844271 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADD INSR SUBR WVD POLICY NUMBER POLICY EFF MMIDD /YYYY POLICY EXP MM /DD/YYYY LIMITS A GENERAL LIABILITY X MMERCIAL GENER L BILITY CLAIMS -MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO LOC JECT N N GL06555467 -02 10/25/2011 10/25/2012 EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) $ 11000,000 MED EXP (Any one person) I PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ PRODUCTS - COMP /OP AGG s 2,000,000 $ A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS X AUTOS N N BAP6555466 -02. 10/25/2011 10/25/2012 (Ea accident) SINGLE LIMIT C o $ 1,000,000 BODILY INJURY (Per person) $ XXXXXXX BODILY INJURY Per accident X} XXXXX Ix PROPERTY DAMAGE $ XXXXXXX' $XXXXXXX B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE N N AUC 6555463 -02 10/25/2011 10/25/2012 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ DED I X I RETENTION $ $0 $ XXXXXXX C WORKERS COMPENSATION Y / N AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA N 201175 8779795 10/25/2011 10/25/2012 WC STTU- X ORY LIMITS OER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1 0 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required) Evidence of Insurance for City of Sunny Isles Beach Bid Proposal 12- 05 -01. CFRTIFICATF 1401 nFR CANCELLATION ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD ©1988 -2010 A®Oi#7 CORPORATION. Ali rignts reserved SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 11844271 AUTHORIZED REPRESENTATIVE Evidence of Insurance for bid purposes only ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD ©1988 -2010 A®Oi#7 CORPORATION. Ali rignts reserved COMPANY LICENSES & CERTIFICATIONS Copies of the following licenses and certifications are provided: ❖ BUSINESS LICENSE — Miami -Dade Occupational License ❖ BUSINESS LICENSE — Broward County Occupational License ❖ BUSINESS LICENSE — City of Hollywood Occupational License ❖ BUSINESS LICENSE — City of Greenacres Occupational License •:• BUSINESS LICENSE — Miami -Dade Irrigation Occupational License •:• BUSINESS LICENSE — Broward County Irrigation Certificate of Competency • BUSINESS LICENSE — State of Florida Pest Control License BUSINESS LICENSE — Certified Pest Control Operator •:• BUSINESS LICENSE — City of Boca Raton Occupational License ❖ CERTIFIED ARBORIST CERTIFICATIONS ❖ LEED CERTIFICATION — LEED AP Operations and Maintenance CERTIFICATE OF LIABILITY AND WORKMANS COMP INSURANCE 2200 N. 30th Road Hollywood, FL 33021 P: 877 -LUKES NOW P: 954 -431 -1111 F: 954 -433 -1111 • www.LukesSawgrass.com MEMB� TC VOICE OF TREE CARE May 9, 2012 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954-431-1111 • Fax:954- 433 -1111 Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 RE: Use of Subcontractors Dear Sirs /Madams: AMEN LGRQtif� ,� MfM9E0. Please be advised Lukes- Sawgrass Landscape will only use one (1) subcontractor for the Citywide Landscaping Services. The contractor is for landscape architecture and will be the O'Leary Richards Design Associates located at 8525 Southwest 92nd Street, Miami, Florida 33156. The telephone number is 305 -596- 6628. VTh n k y � it Jerry Palazzolo President Lukes Landscaping Proposed Management Plan Number of Staff Key Personnel Operational Narrative 1 Branch Manager - Oversees all operations - Oversees contractual compliance and adherence - Maintains complete decision - making authority on behalf of contractor - Assures complete communications systems. 1 Account Manager - Oversees operations of all crews and staff assigned to property - Assures full provision of equipment, resources and support for site -based operation. - Assures proper and complete communication with client for both contractual compliance and enhancements. 1 Site Supervisor - Will be direct "point of contract" for property representive. - Available 24 hours per day via cellular phone and e- mail by blackberry. - Will perform daily check -ins and weekly meetings with property representative. - Will perform daily quality control inspection on property. - Maintains complete decision - making authority for on- field operations. 15 Mowing Crew - Assures proper timely completion of mowing, edging and trimming processes. - Fully staffed mowing crews will assure on time completion of contracted mowing schedule. - Crew supervisor will perform quality control inspections of all mowing operations. - Full equipment list is provided with this proposal. 2 Pest Control - Licensed applicators in lawn and ornamental to apply & Fertilization pesticides as needed. - Will apply a company- designed application cycle of Technicians both granular and liquid products. - Will perform weekly Integrated Pest Management (IPM) service visits to assure pro- active results to emerged pest problems. - Will operate state -of- the -art, high - pressure tanker trucks and power spreader granular application equipment. - Full equipment list for application specialty equipment is provided with this proposal. 4 Site Based - Assigned to the property on a full -time basis as "staff Detail Crew gardeners' for property specific needs. - Will perform daily weeding and pruning rotations throughout property planter beds. - Will apply weed control products in all planter beds and pavement joints. - Crew Supervisor will lead site -based employees through assuring proper pruning and weeding practices - Will perform litter removal operations on a daily basis. 6 Landscape - Will perform contract specified applications of mulch Installation material in planter beds. - Will haul mulch on property in large dump trucks and Crew operate front -end loading equipment to assure quick and professional application of mulch needed. - Will perform installation of contractual seasonal color installation rotations. - Will perform installations of approved landscape material replacements and enhancements. 1 Water Truck - Will assure proper operation of company -owned 2,000 gallon watering truck and portable pumping Operator system. 3 Arbor Care - Under the direction of a staff Certified Arborist, will perform all selective and structural pruning practices Crew on all varieties of trees on property. - Will perform all skilled climbing operations and will operate high - powered chippers and bucket trucks. 2 Irrigation - Under the direction of a Licensed Irrigation Contractor, will perform comprehensive irrigation Repair maintenance inspections according to contract Technicians frequency. - Will generate detailed reports outlining inspection results and necessary irrigation repairs. - Will assure proper irrigation controller settings to comply with municipal watering restrictions. - Will perform repair of all irrigation deficiencies. - Will be on call for emergency service calls on a 24- hour per day, 7- day per week availability basis. 4 Enhancement - Will perform all unscheduled property enhancements and repairs. Crew - Will operate all equipment necessary to perform property enhancement and repairs. OEMt3PR ��n VOICE Of ERIE CAPE Tom Manfredi Jim Mahler David Vaughn X l. DA _�y.EENEGPo ,GTE ` O,y MfMNER 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 - Fax: 954- 433 -1111 SPECIALIZED STAFFING EXPERIENCE Licensed Manager of Irrigation Services Licensed Director of Pest Control Services ISA Certified, Licensed Arborist Jason Piliphant Bachelor of Sciences - Horticulture T &- VOICE Of TREE CARE LANDSCAPE 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 • Fax: 954- 433 -1111 MANAGEMENT APPROACH NLOppW !y MEMBER. Lukes- Sawgrass Landscape has built the largest, best staffed and completely equipped landscape operation over the last thirty (30) years. The key to our success in our operation is "supervision." Our Management Team of over twenty -five (25) professionals has been together for more than ten (10) years. Safety is our highest priority for bother our employees and our customers. Lukes - Sawgrass Landscape employs a full -time Field Safety Inspector who constantly performs on -site inspections. Safety reports are generated continually and distributed at all levels to consistently monitor field safety performance. Lukes - Sawgrass Landscape has been performing a full range of grounds maintenance and related services throughout South Florida for more than forty (40) years. As a local company, the vast majority of our clients are in Dade, Broward and Palm Beach counties. Our customer portfolio clearly demonstrates our quality of work. The residents and city officials of the cities, towns and villages to whom we provide service are quick to confirm our high standards and our dedication to excellence. We are a financially secure company that has Performance Bonding available to twenty million dollars ($20,000,000.00). We have the financial capacity to purchase any additional new equipment that may be required in order to perform our services. VOICE OF iPEF CAPE 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 • Fax: 954 -433 -1111 APPROACH AND METHODOLOGY .Y �f N LGpOtiA Lukes - Sawgrass single source "turnkey" approach is the key to our success. Sunny Isles Beach can appreciate how our full service programs are customized specifically to your property requirements and budgets. You can be confident that all of our services are performed by fully licensed, insured, bonded and thoroughly trained personnel, with pre- screening that includes drug testing and criminal background investigations. Our employees are supervised each day by long -term, highly skilled people who treat Lukes- Sawgrass as a career opportunity and not just a job. We guarantee there will always be a supervisor assigned to each job to handle any and all of your needs. Sunny Isles has been able to get to know and count on our employees year after year as they have supervised the crews who now maintain and preserve your property. Lukes - Sawgrass Landscape maintenance services are fully integrated with all of our other services, i.e., design, installation, arbor care, irrigation, pest control, etc., providing Sunny Isles Beach with the single source accountability you desire. With well over 150 employees working within the city limits of Sunny Isles Beach and Aventura, we are able to handle any type of emergency which may arise and have employees available 24/7. When you add a complete and extensive collection of the latest state -of- the -art equipment, including "environmentally friendly equipment such as propane lawnmowers and low decibel blowers, it is easy to see how Lukes - Sawgrass can provide a single contract, single source accountability for Sunny Isles Beach. Lukes - Sawgrass is a proud member of the International Society of Arboriculture (ISA), the American Landscape Contractors Association (ALCA), and the Florida Nursery Growers Association (FNGA). 'flk of SO rr. BID FORM FOR THE LANDSCAPE MAINTENANCE SERVICES NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. Recurring Monthly Services Section NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. E. PARKS No. Ref Item DESCRIPTION Est. Qty Per Week Price Extended Total No. 1 Gwen Margolis Park E1 (17815 North Bay Rd) Weekly Maintenance per the Specifications 52 Days $ °o `DU, �, coo, °O 2 E2 Town Center Park (17200 Collins Avenue) Weekly Maintenance per the Specifications 52 Days $ 00 J00, 1- 6 ®U, o e� 3 E3 Samson Oceanfront Park (17425 Collins Avenue) Weekly Maintenance per the Specifications 52 Days $�O� oo $ /��D ©ov 4 Pelican Community Park (18115 North Bay E4 Road) Weekly Maintenance per the S ecifications 52 Days $ cook BOO . no 5 E5 Golden Shores Park (201 195 Street) Weekly Maintenance per the Specifications 52 Days $ °o $ %Oi �Dch.or� 6 E6 Heritage Park (19250 Collins Avenue) Weekly Maintenance per the Specifications 52 Days $ BOO, 00 $ �� � t�, vo 7 E7 Bella Vista Park (500 Sunny Isles Boulevard) Weekly Maintenance per the Specifications 52 Days $ 0o /OD. $ City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 k� of suN r' , 8 Pier Park (16501 Collins Avenue) Weekly E8 Maintenance per the Specifications including 52 Days $ �� $� beach access and parking lot - 9 E9 Atlantic Isles Bridge Lagoon Area Weekly 52 Days y $�. o Maintenance per the Specifications ��a, 10 E10 Atlantic Isles West -End Cul -de -Sac Park Weekly 52 s Da y $ Maintenance per the Specifications �-� 00 / 00,00 12 E11 Oceania Park (16320 Collins Avenue) Weekly 52 s Da y $ Maintenance per the Specifications 90 13 E12 Intracoastal Parks 16000- 16200 Collins Avenue Park 52 Days $�� 00 $7 �o 14 E13 Gateway Park 52 Days $ 00 $ Subtotal Section "E" Lines No. 1 -14: $ F. RIGHTS -OF -WAY 15 F1 Collins Avenue Weekly Maintenance per the 52 Days y $ $ Specifications oo 16 F2 Sunny Isles Boulevard Weekly Maintenance per 52 Days y $ the Specifications 30p , 17 F3 Lehman Causeway Weekly Maintenance per the Specifications 52 Days y $� 18 F4 174th Street (including medians) Weekly Da y 52 s $ $ Maintenance per the Specifications � 00 ooO r�o 19 F5 158th Street Entrance Weekly Maintenance per 52 Days $�� the Specifications 00 � /�Q 0D Go 20 F6 159th Street Weekly Maintenance per the Specifications 52 Days y 21 F7 Atlantic Isles Weekly Maintenance per the Specifications 52 Days $ ��a0.00 /DD,�a City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ',,),or surf PY1— 22 F8 North Bay Road (southern section) Weekly 52 Days $ Maintenance per the Specifications r� $ , Qa 23 F9 172nd Street Weekly Maintenance per the Specifications 52 Days $ $ oo 24 F10 175th Terrace Weekly Maintenance per the 52 Days $ $ Specifications s� oCQ00 f, n o�v 25 F11 North Bay Road (northern section) Weekly Maintenance per the Specifications 52 Days $ $ 26 F12 Atlantic Boulevard (southern section) Weekly Maintenance per the Specifications 52 Days $ 00 $ 27 F13 177th Drive Weekly Maintenance per the Specifications© 52 Days $ $ p o 28 F14 Church Street Weekly Maintenance per the Specifications 52 Days $ $ 00 29 F15 178th Drive Weekly Maintenance per the 52 Days $ $ Specifications fJr� C)7 30 F16 179th Drive Weekly Maintenance per the 52 Days $ $ Specifications 3© 31 F17 180th Drive Weekly Maintenance per the Specifications 52 Days $ $ SO .00 32 F18 181St Drive Weekly Maintenance per the Specifications 52 Days $ s d oo $ _ / 5 w C�•p� 33 F19 182nd Drive Weekly Maintenance per the Specifications 52 Days $ So 00 $ /,��00� 34 F20 183`d Street Weekly Maintenance per the 52 Days $ $ Specifications •O, oo 35 F21 185th Street Weekly Maintenance per the Specifications 52 Days �© Uo City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 36 F22 Atlantic Boulevard (northern section) Weekly Maintenance per the Specifications 52 Da y s $ $�j rya 0V 37 F23 186th Street Weekly Maintenance per the 52 Da y s $ Specifications j0 � �� 00 38 F24 187th Street Weekly Maintenance per the 52 Da y s $� Specifications 00 39 F25 188th Street Weekly Maintenance per the 52 Days y $,-�0 Specifications 00 40 F26 189th Street Weekly Maintenance per the 52 Da y s $'Q Specifications Oo 41 F27 189th Terrace Weekly Maintenance per the 52 Da y s $SO Specifications 00 42 F28 190th Street Weekly Maintenance per the 52 Da y s $� Specifications 00 43 F29 191St Street Weekly Maintenance per the Specifications 52 Days y $� cY0 $ � F ?d 44 F30 191St Terrace Weekly Maintenance per the Specifications 52 Days y $D 00 ' 45 Daily Litter Pickup For F1 — F30 52 $ (7 Days A Week) Weeks $ Subtotal Section "F" Lines No. 15 — 45: $ G. BEACH & BEACH ACCESS PATHS 46 Future Location of the Regalia 52 G2 19501 Collins Avenue Weeks $� �� (7 Days A Week Litter Pickup Only) 47 Oceans I 52 G3 19405 Collins Avenue Weeks $ O 0U O $ (7 Days A Week Litter Pickup Only) / City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ` ",? or w4 r,,_ 48 Ellen Wynne G4 Near 192nd Street on Collins Avenue 52 $ $ (7 Days A Week Litter Pickup and Maintenance Weeks 0" 1 Day a Week ) .J Do 49 William "Bill" Lone G5 19101 Collins Avenue 52 Weeks $ C) U $ �v (7 Days A Week Litter Pickup Only) �U, 50 Cecile Sippin G6 Near 189th Street on Collins Avenue 52 Weeks $ oo $ 0 (7 Days A Week Litter Pickup Only) 16d `J co 0.0 51 Varadero IV 18801 Collins Avenue/ $ G7 /G8 Le Meridien 52 $ 18695 Collins Avenue 7 Da s A Week Litter Pickup Onl (7 Weeks 2 pc) 00 52 Millennium G9 18671 Collins Avenue 52 Weeks $ °p 00 (7 (7 Days A Week Litter Pickup Only) e� 53 Trump G10 18001 Collins Avenue Days 52 Weeks $ 0O $ (7 A Week Litter Pickup Only) 54 Walter Bresslour G11 Near 178th Street on Collins Avenue 52 Weeks $ 00 $ (7 Days A Week Litter Pickup Only) �� 55 Pinnacle G12 17555 Collins Avenue (7 Days A Week Litter Pickup Only) 52 Weeks �� no $ 0 / �� Q p 56 Florida Ocean Club G13 17275 Collins Avenue (7 Days A Week Litter Pickup Only) 52 Weeks $ � °p �S c� � 57 Ocean IV G14 17201 Collins Avenue 52 $ $� (7 Days A Week Litter Pickup Only) Weeks O oa 58 Future Location of Jade on the Beach G15 17001 Collins Avenue (7 Days A Week Litter Pickup Only) 52 Weeks $ CEO $ , ��� 00 59 Future Location of Paramount Beach G16 16901 Collins Avenue 52 Week $ ��o $ 00 (7 Days A Week Litter Pickup Only) s �� 60 Pier Park G17 16501 Collins Avenue (See E -8) 52 Weeks $ o o 0 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 `fey of soO rr. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 (7 Days A Week Litter Pickup and Maintenance 1 Day a Week 61 Oceania G18/ 16425 Collins Avenue/ 52 G19 Future Location of Sayan Weeks $ $ 16275 Collins Avenue �� 0 �S�a• 7 Days A Week Litter Pickup Only) °� 62 Trump I, II, & III 52 G20 Near 1601h Street on Collins Avenue $,� (7 Days A Week Litter Pickup Only) Weeks �c� $ 63 Future Location of Solis 52 G21 15701 Collins Avenue Weeks $ (7 Days A Week Litter Pickup Only) 64 Subtotal Section "G" Lines No. 46 — 64: $/ H. BUS SHELTER LOCATIONS Intentionally Omitted I. PARKING LOTS 65 I1 Underthe 52 $ $ William Lehman Causeway Bridge Weeks pv /vim, o0 ,.�� � n • 64 I2 Under the north bound 52 $ $ William Lehman Flyover Ramp Weeks ��o o0 65 Not I3 Ellen Wynne Beach Access applicabl $ $ e 66 Pier Park Not 14 appliicabl $ $ e 67 I5 174th Street at North Bay Road 52 Weeks $ °O a Z/0, Odd, 68 I6 Parking lot behind the Walgreens 52 Weeks $ C7i0 $ od �l City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ',,),of Soo hr Subtotal Section "I" Lines No. 63 — 68: $ Z o � CJ° J. GOVERNMENT FACILITIES 65 J1 Sunny Isles Beach Government $ Center 52 Days $ 18070 Collins Avenue 0?0 900 66 J2 Stormwater Pond at Sunny Isles $ Boulevard and Collins Avenue 52 Days $ ao Do 0 0 67 J3 Stormwater Pond at Sunny Isles $ $ Boulevard and North Bay Road 52 Days 68 34 Stormwater Pond at Sunny Isles Boulevard on West end 52 Days $ ao Ofd $ 00 >o 69 J5 WASA Pump Station at 350 Sunny Isles Boulevard 52 Days $ J� 0,0 $ �� 37 WASA Pump Station Atlantic Isles 52 Days $ $ 71 J8 162 Street and Collins Avenue (Plaza on west side) 52 Days $ $ 72 J9 Norman S. Edelcup K -8 School 52 Days $ $ 73 Daily Litter Pickup For 11 — J9 (7 Days A Week) 52 Weeks $ 0c, $ 00 Subtotal Section 1' Lines No. 65 — 73: T oa Subtotal "Recurring Monthly Services" Lines No. 1— 73: $ On Demand Services Section (This Is Not Included In The Monthly Maintenance) NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the Ci . Payments shall be for the units ordered placed, and City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 F-Alk city of SUFI Pe'' accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accel ted by the City. No. Ref UNIT Extended Item DESCRIPTION Est. Qty PRICE Total No. 74 Seasonal Color Replacement: Plant Al 4.5 inch Impatiens wallerana and remove old plantings; and fertilize 15,000 plants $/, with Osmocote® °�'� �enno A1A Alternate (See Section L41) $/ 75 Seasonal Color Replacement: Plant 4.5 inch wax Begonias and remove A2 old plantings; and fertilize with 15,000 plants $ Osmocote® (Both green and bronze $ leaf varieties can be used (Green in shaded areas ) coo,�� 76 Seasonal Color Replacement: Plant A3 4.5 inch Caladiums and remove old plantings; and fertilize with 15,000 plants $ $� Osmocote® �, da0 oa Seasonal Color: 6" containers 77 Seasonal Color Replacement: Plant A4 1.0 gallon Impatiens and remove old plantings; and fertilize with 11,000 plants Osmocote® $ MA Alternate (See Section L41) $ 5. 78 Seasonal Color Replacement: Plant A5 1.0 gallon wax Begonias and remove old plantings; and fertilize with 11,000 plants $� Osmocote® c� 79 Seasonal Color Replacement: Plant A6 1.0 gallon Caladiums and remove old plantings; and fertilize with Osmocote® 11,000 plants $ 80 A7 Plant 1.0 Gallon Euphorbia milii ' 5,000 plants p ca Ros Dwarf Crown of Thorns ands City of Sunny Isles Beach I Request for Proposal No 12 -05 -01 0 tills of SUN �r City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Rwj!, remove old plantings; and fertilize � $ 81 A8 Aechmea "Blanchetiana ": 3 gallons 1 h� 00 �5 $�� 82 Aechmea Blanchetiana "Orange A9 Bromeliads ": 1 7gallons $ D0 $ 83 A10 Agave Attenuata "Spinless Centrury": 1 7 allons g v 84 Arachis Glabrata "Rhizona /Perennial All Pe gallon 2000 $ $ 85 Al2 Argusia Gnaphalodes "Sea Lavender: 60 3 gallons $fO00 $ o n 4 86 A13 Asclepias Tuberosa "Butterfly Weed ": 150 3 gallons � 87 Asparagus Densiflorus Myers "Foxtail A14 Fern ": 3 gallons 60 $ p o0 $ 88 A15 Batis Maritima "Salt Wort ": 1 gallon 60 $ $�OC�.O a �c�o 89 A16 Begonias: 1 gallon 20 90 A17 Byrsonima Lucida "Locusberry": 3 gallons 1 p v 0 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Rwj!, OF sotd 0" City of Sunny Isles Beach I Request for Proposal No 91 A18 Caladium: 1 gallon 30 $ 92 Capparis Cynophallophora "Jamaica A19 Caper ": 1 3 gallons $w �,�, $/� 00 93 A20 Cardboard Plants: 7 gals 5 ci 94 A21 Chrysobalanus icaco "Cocoplum ": 3 gallons 10 $ ' 95 A22 Clusia "Guttifera" Small Leaf: 3 gallons 80 96 A23 Clusia "Guttifera ": 7 gallons 50 97 Codiaeum Variegatum — Crotons A24 "Mammey ": 3 gallons 25 98 Codiaeum Variegatum Crotons A25 "petra ": 3 gallons 20 $�% ©o $� /Oaf �o 99 Conocarpus Erectus Green A26 Buttonwood ": 3 gallons 25 100 Conocarpus Erectus Sericeus "Silver A27 Buttonwood ": 3 gallons 25 1 91 City of Sunny Isles Beach I Request for Proposal No '-"k Of SUN S"" 101 Conocarpus Erectus Sericeus "Silver A28 Buttonwood ": 15 gallons 50 r, 102 A29 Cora "Vinca ": 1 gallon 25 103 Cordyline Terminalis "Hawaiian ti ": 3 A30 gallons 30 / 104 Cordyline Terminalis "Red ti ": 3 A31 gallons 10 $ Oo oa 105 Crinum Augustum "Queen Emma ": 7 A32 gallons 20 106 Crinum x Amabile "Giant Spider Lily ": A33 7 gallons 2 107 Crossopetalum Illicifolium "Quail A34 Berry": 1 3 gallons OCO /d 108 A35 Cyperus Alternifolios "Umbrella Plant ": 1 3 gallons $ /a as 109 Dianella Tasmanica "Flax Lily ": 3 A36 gallons 5 110 Duranta Erecta sp "Golden Mound ": A37 3 gallons 50 111 A38 Duranta Repens "Purple Golden 50 �, ©`� 4100,00 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 _ad `dry 0 SUN F', City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Dewdrop ": 3 gallons 112 A39 Emodea Littoralis "Golden Creeper ": 1 gallon 400 $ �ad' 113 Euphorbia Milk "Crown of Thorns ": 3 A40 gallons 200 $ 00 / 114 Ficus Microcarpa "Green Island ": 3 A41 gallons 100 ` 115 A42 Ficus Pumila " Ficus Repens ": 1 gallon 25 $ � 116 A43 Hamelia Patens "Firebush ": 3 gallons 100 117 Heterocentron Elegans "Spanish A44 Shawl ": 1 1 gallon $ 17Z 118 A45 Ixora "Nora Grant ": 3 gallons 150 119 A46 Ixora "Taiwanese ": 7 gallons 1 120 A47 Jasminum "Simplicifolium ": 3 gallons 300 $ o co pa 121 A48 Monstrea Deliciosa "Ceriman ": 3 gallons 100 00 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 Cf1Y a�"_� r�0 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 • $ $ 122 Muhlenbergia Capillaris °Muhly A49 Grass ": 600 $ $ 3 gallons 00 �00,�1� 123 Myrcianthes Fragrans "Simpson A50 Stopper ": 3 gallons 30 $ 00 $ r>� 124 A51 Nashia Inaguensis "Bahama Berry": 1 3 gallons $ 00 $ 125 A52 Nephrolepis Falcata "Macho Fern ": 800 1 gallon $ 00 $- 00 126 A53 Periwinkle: 1 gallon 200 127 A54 Philodendron Burle Marx: 3 gallons 100 128 A55 Philodendron "Selloum ": 7 gallons 10 129 A56 Philodendron "Xanadu ": 7 gallons 5 $� 0,00 lUr o. a 130 Ruellia Brittoniana "Purple Showers ": A57 3 gallons 1 $ /�,�0 131 Savia Bahamensis "Maiden Bush ": A58 3 gallons 1 $ /0,00 © 0 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 • '0), of $UN K" City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 132 Scheflerra Arbicola "Trinette ": 3 A59 gallons 100 $ $ 91 �DO, 133 A60 Sea Oats: Grow tuber 6" deep 20 134 Serenoa Repens Saw Palmetto: 7 A61 gallons 5 135 Serenoa Repens Saw Palmetto: 15 A62 gallons 1 136 A63 Sophora Tomentosa "Necklace Pod ": 1 3 gallons $ 9 ©o 00 137 A64 Spathiphyllum: 14" 1 $ h© oo of $ 00 138 Spathoglottis Unguiculata "Ground A65 Orchid ": 1 gallon 80 139 Spathoglottis Unguiculata "Ground A66 Orchid ": 3 gallons 80 Rio, 00 $4Y00,° o 140 Stachytarpheta Jamaicensis "Native A67 Porter ": 40 $ $�� 3 gallons ©o pc7 141 A68 Zamia Pumila "Coontie ": 3 gallons 150 / 21 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ,Ify OF SUN �Nv TREES /PALMS 142 Acoelorrhaphe Wrightii "Paurotis A69 Palm" 14' ht 1 $ (7 -8 trunks min 6' c.t, min0 l �� $� O0 143 A70 Adonidia Merrillii "Christmas Palm ": 8'-10'0.A. Ht, double 5 144 Bourreria Succlenta "Bahama A71 Strongbark" 1 6' o.a. $ 145 Bursera Simaruba "Gumbo Limbo" A72 12' ht 3 146 Bursera Simaruba "Gumbo Limbo" A73 14'- 16'ht, 6' -7' spr. 3 147 Bursera Simaruba "Gumbo Limbo" A74 18' ht, 8 -9' spread 3 $ Qo 2 a 148 A75 Calyptranthes Pallens "Spicewood" 6' o.a. 1 $,��, 90 $���, a 149 Cassia Surattensis "Glaucous Cassia" A76 10' -12' o.a. FG 4 l 150 A77 Chrysophyllum Oliviforme "S+Leaf 6' o.a. 00 $ O� �Q $• 151 dOD Clusia "Guttifera" "Small LeaA78 6' o.a. 1 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ` ?IYof SUN r- 152 Clusia "Guttifera" "Small Leaf Clusia": A79 8' -10' 1 153 A80 Coccoloba Diversifolia "Pigeon Plum" 1 6' o.a. 154 A81 Coccoloba Uvifera "Seagrape" 1 9' ht 155 A82 Coconut Palm Curved Trunk 3 15'gw $ O0 $ /-,00. 156 A83 Coconut Palm Curved Trunk 3 157 A84 Coconut Palm Curved Trunk 3 30' gw $ � coo, 158 Cocos Nucifera Green Malayan "Coconut Palm ": A85 7' -9' g.w. 6 $ 00 159 Cocos Nucifera Green Malayan A86 "Coconut Palm" 3 8' -10' g.w. $ $ 160 Cocos Nucifera Green Malayan A87 "Coconut Palm" 1 12' g.w. $ 0o coo, $ a 161 Cocos Nucifera "Green Malayan Palm" A88 3' g.w. 1 DO. $ as City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 I "Y of suo �r- 162 Cocos Nucifera "Green Malayan Palm ": A89 4' g.w. 1 $ $ O ®,00h 163 Conocarpus Erectus "Green Buttonwood ": A90 12' -14' ht. o.a. 6' c.t. 1 164 Cordia Sebestena "Orange Ginger ": A91 12' o.a. 6' c.t. 4 165 A92 Delonix Regia "Royal Poinciana" 18' ht 7' c.t. 1 $S00.Da�UO,�� 166 Hibiscus Standard "Anderson Crepe ": A93 8-10' o.a. 5' c.t. 3 167 Ligustrum Japonicum "Japanese Privet ": A94 8' o.a. Multi -trunk 1 $ i 168 Ligustrum Japonicum "Japanese A95 Privet ": 1 10' o.a. 5' c.t. Multi -trunk $�s� 00 $J� 169 Livistona Chinensis "Chinese Fan A96 Pa I m ": 12' -14' o.a. 2 -3' of wood 1 oZ 170 A97 Pandanus Utilis "Screw Pine" 10' -12' ht Triple Trunk 1 $ 171 Phoenix Dactylifera "Medjool Date A98 Palm ": 10 12 c.t. to nut ��� �DO, 00 � G� City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 �1y of SUN hr 172 Phoenix Dactylifera "Medjool Date A99 Palm ": 14 -15' c.t. to nut 10 $ (/ 173 Phoenix Roebelenii Palm "Pygmy Date A100 Palm ": 5' -7' o.a. triple 1' of c.t. 5 $ 174 Ptychosperma Elegans Alexander Palm ": A101 8' -10' o.a. double 5 $ $ 00 -U0 175 Ptychosperma Elegans "Solitary A102 Palm ": 5 20' o.a. single $�aO, 1.5�, G 176 Quercus Virginiana "Live Oak ": A103 18'- 20'o.a. (200 Gal. Container) 5 177 Quercus Virginiana Live Oak": A104 14' -16' o.a. (100 Gal. Container) 5 $ coo $ 178 Roystonea Elata "Florida Royal Palm ": A105 12 g.w. 5 CO 179 Roystonea Elata "Florida Royal Palm": A106 6 g.w. S /00, O 180 Sabal Palmetto "Cabbage Palm ": , A107 16'- 20'o.a. 10 0 181 A108 Senna Polyphylls "Dessert Cassia" 5' o.a. 1 City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ,*),of SUN F� 182 Taxodium Distichum "Bald Cypress" A109 12' -14' o.a. 6' c.t. 5 183 Thrinax Radiata "Florida Thatch Palm" Al 10 4' o.a. 3 $ j 00 $ 184 Thrinax Radiata "Florida Thatch Palm" A111 6' -8' o.a. 3 185 Veitchia " Montgomeryana" A112 12' O.A. single truck 5 000 -o'a 186 Veitchia Merrillii "Christmas Palm" A113 15' o.a., single 5 187 Veitchia montgomeryana A114 "Montgomery palm ": 18' -20', triples 5 10' c.t. min C,� o $ C) o , 188 Washington Robusta "Washington A115 Palm" 25' o.a. 1 $�s�. C)O $ 00 Soil and Maintenance Supplies 189 A116 Merit Soil Drench for Royal Palms (see 75 Applications specifications) $ $ 190 Cygon (or acceptable alternative) A117 Foliar Spray for Royal Palms (see specifications) 75 Applications $/ 0 0 191 A118 Phoenix "Medjool" Dactilfera 300 Applications Maintenance (see specifications) $ p O City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 1 192 "rtY OF SUN W, A119 Coconut Palm OTC Injection (see 400 Applications specifications) U c) 00 193 Application of Insecticide and A120 fertilizers to areas not defined in Entire City you le— items A116 —A119 $�� oD Subtotal Section "A" Lines No. 74 —193: B. LABOR 194 131 One Landscape Superintendent 150 Hours (8am — 5pm, M -F) 195 B2 One Landscape Superintendent 100 Hours (All other times) / -- a"0-- 196 B3 One Landscape Laborer 150 Hours (8am — 5pm, M -F) $ �� o 197 B4 One Landscape Laborer 100 Hours (All other times) 0 0 1 98 B5 One Irrigation Specialist 75 Hours (8am — 5pm, M -F) $ $ 199 B6 One Irrigation Specialist 50 Hours (All other times) 200 B7 One Irrigation Laborer 75 Hours (8am — 5pm, M -F) 201 68 One Irrigation Laborer 50 Hours (All other times) �c� �/ C� City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 RJJ "rY of SISN 00". City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 , �1 Subtotal Section "B" Lines No. 194 — 201: _ C. EQUIPMENT 202 C1 One Front End Loader with Backhoe, 250 Hours including an Operator $ 203 C2 One Front End Loader with Backhoe, 30 Days including an Operator $ 00 ooOQO 204 C3 One Front End Loader with Backhoe, 4 Weeks including an Operator $ W160,00 G%JO,a o 205 C4 One Front End Loader with Backhoe, 1 Month including an Operator O 0 i $ (p 206 C5 One 15,000 GVW (or larger) Dump 100 Hours Truck with an Operator $ $ 8-00 � S�Oao 207 C6 One 15,000 GVW (or larger) Dump 10 Days Truck with an Operator $ 00 ° o 0, 208 C7 One 15,000 GVW (or larger) Dump 1 Week Truck with an Operator $ 209 C8 One 15,000 GVW (or larger) Dump 1 Month Truck with an Operator $ d n OOU �0O ©�o 210 One Trailer Mounted Water Tank (500 C9 gallon minimum) with Pump and Hose Reel 20 Days $�� o0 $ City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 , �1 211 One Trailer Mounted Water Tank (500 C10 gallon minimum) with Pump and Hose 2 Weeks Reel $ �7 Oo $j / 212 One Trailer Mounted Water Tank (500 C11 gallon minimum) with Pump and Hose 1 Month Reel ��� $ Cho ' 000'10 213 C12 One Self Propelled 24" Deep by 6" Wide Trencher with an Operator 50 Hours 214 C13 One Self Propelled 24" Deep by 6" Wide Trencher with an Operator 5 Days $ 215 C14 One Self Propelled 24" Deep by 6" Wide Trencher with an Operator 2 Weeks 216 C15 One Self Propelled 24" Deep by 6" Wide Trencher with an Operator 1 Month CC) 217 C16 Bucket Truck (equipment only) 50 Hours $ j� �� 218 ' ' C17 Chipper Brush (equipment only) 50 Hours 219 C18 Stump Grinder(equipment only) 50 Hours $�5-- 00 � � a d 220 Grapple Loader C19 (30 cubic yard capacity, 50 Hours equipment only) $ 00 $ . Subtotal Section "C" Lines No. 202 — 220:i City of Sunny Isles Beach I Request for Proposal 'Zzz:�al '14 Of SUN 0�" City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 D. MATERIALS 221 D1 Topsoil (70/30 Mix) 200 Cubic Delivered and Installed Yards $ $�oc� JrCJ� 222 D2 Premium Red Delivered and Installed 2,000 Cubic Yards $0�7� f � �00© 00 223 D3 Mulch (Organic Eucalyptus) 3" Cubic Yards 224 D4 #70 Trap Sand Delivered and Installed 700 Cubic Yards 225 D5 Silica Sand for Medjools 40 Cubic Yards 226 D6 Atlas 3000 (or equal) Mix Delivered and Installed 300 Cubic Yards '' c'� / coo,' a 227 D7 Solid St. Augustine Floratam Sod 2500 Delivered and Installed Square Feet $ $ 228 D8 Solid St. Augustine Floratam Sod 60 Pallets of 500 Delivered and Installed Square Feet $ 00 mss— � ��OO 229 D9 Sea Dwarf Paspalum Sod Delivered and Installed 5000 Sq Ft $ moo 230 D10 Floratam Sod ___7 5000 Sq Ft 1/0 Odd pct City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 � *), of SUN I'r City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 $ $ 231 D11 Solid Bermuda'Tifway 419'Turf 5 pallets of 400 Delivered and Installed Square Feet $ $ 232 D12 Solid Paspalum Notatum Argentine' S pallets of 400 Bahia Sod Delivered and Installed Square Feet $ i 0 $ 233 D13 Palm Beach Cap Rock 4 Square Feet Subtotal Section "D" Lines No. 221 — 233: K. MISCELLANEOUS ITEMS 234 K1 Remove Dead Animals 40 Animals Per Year $ 40, $ X00 235 K2 Clay Infield Maintenance for the 60 Times Pelican Community Park Ball Field Per Year $ O �d $ 2/1 236 Striping of the 50 Times K3 Pelican Community Park Ball Field Per Year $ $ (Chalk Powder) 00 00 237 Striping of the 60 Times K4 Gwen Margolis Park Soccer Field Per Year $ (Paint) /CO. OoO. 238 K5 Repair Ball Field Netting at 100 Pelican Community Park Square Yards $ 239 K6 Pressure Clean Various City Facilities 12,000 Sq Yd and sidewalks throughout the City $ 30 $ , :i �00 O° City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 "'rr of sUN Pr' 240 Install City- issued Banners or Flags, K10 Including Repairing or Replacing 300 Banners City- issued Banner Arms, as Directed $ f� $ 00 io, 241 Move Lifeguard Stands K11 (in both normal and 20 Moves extreme weather conditions) $ 00 .SO. /000,00 242 K12 Remove or Cover Graffiti, 50 Hours as Directed 243 K13 Slicing and aerating the fields Four times a year �'�D • o o � ODO O e 244 K13 Sanding to level fields Twice a year $.��U �� 2 45 Bulldozer (Including Operator) 30 Days h $mil 00 00 246 Bulldozer (Including Operator) 250 Hours $ —00 $� DO 247 Trimming of Coconuts Palms On The Beach 60 Palms $1,5-00 $ Oo 248 Small Potted Plants For K -8 After School Program Proposed Plant 1,800 Plants $ $ a; 0 Subtotal Section "K" Lines No. 234 — 248: 001 210, City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 ,�d kl4,OF st }N Fr Subtotal "On Demand Services" Lines No. 74 – 248: $, _j / Grand Total "Recurring Monthly Services" & "On Demand Services" Lines No. 1– 248:, D City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 15— sr of SAN Rt'- SECTION 6 BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated PART II: ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: Z"Je,�-S AUTHORIZED SIGNATURE: Vf-f ' l— I DATE: TITLE OF OFFICER: p fo City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 '11y of SUN rN� BID SUBMITTAL FORM Bid Title: City Wide Landscaping Services The undersigned Proposers proposes and agrees, if this Bid is accepted, to enter into an agreement with The City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. The Proposers accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposers agrees to sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the date of the City's Notice of Award. In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that: • The Proposer has familiarized himself /herself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. • The Proposer has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions. ■ The Proposer has given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Proposer. • This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Proposer has not directly or indirectly induced or solicited any other Proposers to submit a false or sham Bid; the Proposer has not solicited or induced any person, firm or corporation to refrain from Bidding; and Proposer has not sought by collusion to obtain for itself any advantage over any other Proposers or over the City. The City and the successful Proposer will establish completion times for each individual Work Item and the successful Proposer agrees that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and /or Notice to Proceed. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 'llyof Sew r` Firm Name: Street Address: Mailing Address (if different): Telephone No. 9� ��f / /�/ Fax No. Email Address: FEIN No.JJ * "By signing this document ,the bidder apregeto aii Terms Signature: (Signature of adthoriz�d age- t) \j Print Name: Title: C THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON - RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 i PROJECT NAME:`---�)-�-' PROPOSER'S QUALIFICATIONS V Landscape Maintenance Contracts in excess of Three Hundred Fifty Thousand Dollars ($350,000.00) per year in the past five (5) years. Project Name: City of Aventura Grounds Maintenance Service Client Name: City of Aventura Address: 19200 West Country Club Drive Aventura Florida 33180 Contact Person: Alan Levine Contact telephone number: 305 - 218 -6844 Project Name: Biscayne Boulevard Right of Wav Client Name: City of Aventura Address: 19200 West Country Club Drive Aventura Florida 33180 Contact Person: Alan Levine Contact telephone number: 305 - 218 -6844 Project Name: Town of Surfside Client Name: Town of Surfside Address: 9293 Harding Avenue Surfside Florida 33154 Contact Person: Bill Evans Contact telephone number: 305 - 861 -4863 Project Name: Town of SouthWest Ranches Client Name: Town of SouthWest Ranches Address: 6589 Southwest 160th Avenue SouthWest Ranches Florida 33331 Contact Person: December Haines Contact telephone number: 954 - 434 -0008 ex 220 Proposer's name: Jerome Palazzolo, President LUKES - SAWGRASS LANDSCAPING PROJECT NAME: -------------- PROPOSER'S QUALIFICATIONS Landscape Maintenance Contracts in excess of Three Hundred Fifty Thousand Dollars ($350,000.00) per year in the past five (5) years. Project Name: Village of Bal Harbour Grounds Maintenance Service Client Name: Village of Bal Harbour Address: 655 96th Street, Bal Harbour, Florida 33154 Contact Person: Alfred Trapeda Contact telephone number: 305- 866 -5000 Project Name: Doral Isles Grounds Maintenance Service Client Name: Doral Isles Community Association Address: 6450 Northwest loth Avenue, Doral, Florida 33178 Contact Person: Abigail Sanches Contact telephone number: 305 - 436 -0912 or 786- 506 -4022 Project Name: Kings Point Grounds Maintenance Service Client Name: Kings Point C/O Prime Property Management Address: 6300 Park Commerce Boulevard, Boca Raton, Florida 33487 Contact Person: Arnie Bernstein Contact telephone number: 561 - 251 -9204 Project Name: Harbor Islands POA Grounds Maintenance Service Client Name: Harbor Islands Property Owner's Association Address: 980 Harbor Islands Boulevard Contact Person: Dana Altman Contact telephone number: 954 -454 -1662 Proposer's name: Jerome Palazzolo, President LUKES - SAWGRASS LANDSCAPING ME ^MBA VOICE Of TREE CARE COMPANY NAME: LOCATION: WEBSITE: ` V LANDSCAPE 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 • Fax: 954- 433 -1111 COMPANY INFORMATION FOUNDED (INCORPORATED) TELEPHONE: FAX: LITIGATION: INSURANCE: Lukes' Landscaping, Inc. d /b /a Lukes - Sawgrass Landscape, Inc. 2200 North 30th Road Hollywood, Florida 33021 www.lukes- sawgrass.biz 1971 954 - 431 -1111 954 - 433 -1111 NONE See Licenses, insurance and certifications AVAILABILITY: IMMEDIATELY VI •, AFFIDAVITS <-\3 Y y /9 9 F 1> c� r Y �O *FL0 O OF SUN P 7 n 2 . CI.J City of Sunny Isles Beach I Request for Proposal No. 12 -05 -01 CIPY OF SUN 0, 0C 3- SJN N.Y rS�FJ ti o �w NON - COLLUSION AFFIDAVIT V Z \\ City of Sunny Isles Beach 18070 Collins Avenue yf v�--'_`cR�O sir c, o Sunny Isles Beach, FL 33160 o' 1'10 10" '" Telephone: (305) 947 -0606 Fax: (305) 949 -3113 STATE OF FLORID�A / G/4 COUNTY OF /9-6J 1IV 4' The undersigned being first duly sworn as provided by law, deposes, and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, ._ e� la (Name of Corporation, Partnership, I idual, etc.) a, Q ?e4j -4q /� formed under the laws of _ (Type of Business) (State) of which he is / (Sole Owner, Partner, President, etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bid 'ng, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firp or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above ttrue; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2, has rectly or indir tly u M itted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to kny megnber or agent th rvd i I O L AF i� NT'S NAME TITLE T AFF ANT'S TITLE TAKEN, SWORN AN7or BSCRIBED TO BEFORE ME this day of 200 Personally Known Produced Identification Type of identification (Affix seal here) DECEMBER 28,2010 NOTARY PUBLIC (name printed or typed) 1 of 10 J_ 2Qizei LAURA GUTIERREZ ;.; t- MY COMMISSION # DD 819615 r ;p t EXPIRES: September 3, 2012 Bonded Thru Notary Public Underwriters DECEMBER 28,2010 NOTARY PUBLIC (name printed or typed) 1 of 10 J_ O� SJNNY ,S(��d C, PUBLIC ENTITY CRIMES City of Sunny Isles Beach r 18070 Collins Avenue tiF� F C6 P �o'J Sunny Isles Beach, FL 33160 oF SUO PN Telephone: (305) 947 -0606 Fax: (305) 949 -3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287,133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub - Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted to City of Sunny Isles Beach by fol whose business address is: 11011 V 0JrJod . F1 �-33 c),-D / and (if applicable) its Federal Employer Identification number (FEIN) is ,`)'�, -- /J �/--)-3 (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: ) 11.2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair DECEMBER 28, 2010 2of10 market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) X Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC NTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNTtOVI ED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF AN , CFjANGE IN TH IN Oy>' ATION CONTAINED IN THIS FORM. By: (Sig V (Printed Nyyam�e) ' (Title) Sworn to - d subscribed before me this day of Mmj 20_t4-2,, by (AFFI R A Avyt LAA AA ol MY COMMISSION # DD 819615 Sigqature: Notary Pu tc —State of Florida z EXPIRES: September 3, 2012 L)4 U y?_r4 Bonded Thru Notary Public underwriters Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced 10/1998 3of10 SUNNY IS�FJ' EQUAL OPPORTUNITY / „I z AFFIRMATIVE ACTION P`• -1 LC-6-0 ° 5�" City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947 -0606 Fax: (305) 949 -3113 EQUAL OPPORTUNITY /AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and r ulations prohibiting discrimination based on race, color, religion, national rggion, sex, e, handicap, marital status, and political affiliation or belief. ! A Signed: Title:��i/�C OJT Firm: Address: 4h DECEMBER 28, 2010 4 of 10 NNY SJ - SCEs CONFLICT OF INTEREST I , City of Sunny Isles Beach \\ r 18070 Collins Avenue r LoP+' Sunny Isles Beach, FL 33160 o, —0 '` Telephone: (305) 947 -0606 Fax: (305) 949 -3113 CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORID COUNTY OF BEFORE ME, the undersigned authority, personally appeared J t21190apl -0, who was duly sworn, deposes, and states: 18.1. 1 am the T 5 / r of c _ zJ 4q5 with a local office in u CDC and principal office in 0co)e �9) c_; 1 - 18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No./Q °D�j -O/ described as: Landscape Maintenance Services. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. 18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 18.6 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency. 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project. 18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 18.81 certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Sunny Isles Beach. AFFIANT I Print or Type Name and Sworn to and subscribed before me thisg!L day of 2016L Personally Known OR O Produced Identification ; Type of Identification 6x"9 d, -64 NOTARY PUBLIC STATE OF FLORIDA 1sPv,., LAURA GUTIERREZ ,r r MY COMMISSION # DD 619615 �. g ,.. �QN•• EXPIRES: September 3, 2012 Bonded Thru Notary Public Underwriters DECEMBER 26, 2010 5 of 10 ��Q SV �.INY ISC FJ' v DISPUTE DISCLOSURE City of Sunny Isles Beach 18070 Collins Avenue v " -a s Sunny Isles Beach FL 33160 � � 0 Y or suN ' Telephone: (305) 947 -0606 Fax: (305) 949 -3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No ". If you answer "Yes ", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsific ti 1-10 of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles ach. Fi rnJ Date DECEMBER 28,2010 E-� Aq /,-) / -�J/ Print or Type Name and Title 6of10 O� SVNNY /S�Ff x �F � n VI = yf1 -- f "4 Op�OP Sit 0 c�r� or suN ra STATE OF FLORIDA ) COUNTY OF c>z�/f) ANTI - KICKBACK City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947 -0606 Fax: (305) 949 -3113 ANTI - KICKBACK AFFIDAVIT I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elect d officials as a commission, kickback, reward or gift, directly or indirectly by me or any me' of my firm or by an officer of the corporation. , 0 Title:�� The foregoing instrument was acknow d ed before me this o_3_ day of 2 l ,,� y r' r 2-2010 [name o rson �asro [type of authority], for [name of party on behalf of whom instrument was executed]. AFFIX NOTARY STAMP HERE: •T ` ppy p LAURA GUTIERREZ MV COMMISSION # DD 819615 EXPIRES: September 3, 2012 Bonded Thru Notary public underwriters A A t4l. 4- Notary Public – State of Flo Print or Type Commissioned Name Personally Known _. /— OR Produced Identification Type of Identification Produced DECEMBER 28, 2010 7of10 04 Silty NY- Iq���� � n V :r 1�C ➢)F F.L ✓dU 40F 'fir OF SUN AV STATE OF FLORIDA COUNTY OFBroward ) BID BOND City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947.0006 Fax: (305) 949 -3113 KNOW ALL MEN BY THESE PRESENTS, that we Lukes - Sawgrass Landscape as Principal, and The Guarantee Company of North America USA as Surety, are held and firm% pound unto the *4 d *Srnny Isles Beach, a municipal corporation of the State of Florida in the sum of Five Percent o Amount id-- Dollars ($ ), lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs; executors, administrators and successors jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Bid dated, Ma 30 2012 X)Mor: V a 1, andacape Services, RFP 12 -05 -01 WHEREAS, It was a condition precedent to the submission of said Bid that a cashier's check or Bid Bond in the amount of five percent (5 %) of the Base Bid be submitted with said Bid as a guarantee that the Proposers would, if awarded the Contract, enter into a written Contract with the City for the performance of said Contract, within ten (10) consecutive calendar days after written notice having been given of the Award of the Contract. NOW, THEREFORE, the conditions of this obligation are such that if the Principal within ten (10) consecutive calendar days after written notice of such acceptance, enters into a written Contract with the City of Sunny Isles Beach and furnishes the Performance Bond, satisfactory to the City, each in an amount equal to one hundred percent (100 %) of the Contract Price, and provides all required Certificates of Insurance, then this obligation shall be void; otherwise the sure herein stated shall be due and payable to the City of Sunny Isles Beach and the Surety herein agrees to pay said sum immediately, upon demand of the City, in good and lawful money of the United States of America, as liquidated damages for failure thereof of said Principal. IN WITgSS WHEREOF, the ab(yp2 bonded parties have executed this instrument under their several seals this 30th day of aY ,20, the name and the corporate real of each corporate party being hereto affixed and These presents being duly signed by its undersigned representative. IN PRESENCE OF: Lukes - Sawgrass Landscape Individual or Partnership Principal 2200 N. 30th Road Business Address Hollywood, FL 33021_ City, Stale, and Zip Code 954- 431 -1111 Business Telephone ATTEST: The Guarantee Companyof North America INArporate Surety)* 'Impress Corporate Seal DOCUMENT CONTINUES ON NEXT PAGE Affix Corporate Seal 954 - 433 -1111 Business Facsimile See attached Power of Attorngecretary eral . Arch, Attot ey- In -Fzct IMPORTANT Surety companies executing bonds must appear on the Treasury Department's most current list (circular 570 as amended) and to authorized to transact business in the State of Florida. DECEMBER 20, 2010 6 of '10 THE GUARANTEE COMPANY OF NORTH AMERICA USA Southfield, Michigan POWER OF ATTORNEY KNOW ALL BY THESE PRESENTS: That THE GUARANTEE COMPANY OF NORTH AMERICA USA, a corporation organized and existing under the laws of the State of Michigan, having its principal office in Southfield, Michigan, does hereby constitute and appoint Gerald J. Arch, Shawn A. Burton, Jaynes F. Murphy, Joanne M. Mursell, Michael A. Holmes Brown & Brown of Florida, Inc. — Ft. Lauderdale its true and lawful attorney(s) -in -fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof, which are or may be allowed, required or permitted by law, statute, rule, regulation, contract or otherwise. The execution of such instrument(s) in pursuance of these presents, shall be as binding upon THE GUARANTEE COMPANY OF NORTH AMERICA USA as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at the principal office. We, THE GUARANTEE COMPANY OF NORTH AMERICA USA, duly authorized to do business under the laws of Florida, having heretofore executed a performance and payment bond for the Contractor covering the contract described above, hereby consent to the State of Florida Department of Transportation making full payment of the final estimate, including the retained percentage, to the Contractor. It is fully understood that consenting to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee, shall not relieve this surety company of any of its obligations under its bond. The Power of Attorney is executed and may be certified so, and may be revoked, pursuant to and by authority of Article IX, Section 9.03 of the By -Laws adopted by the Board of Directors of THE GUARANTEE COMPANY OF NORTH AMERICA USA at a meeting held on the 315` day of December, 2003. The President, or any Vice President, acting with any Secretary or Assistant Secretary, shall have power and authority: 1. To appoint Attorney(s) -in -fact, and to authorize them to execute on behalf of the Company, and attach the Seal of the Company thereto, bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof; and 2. To revoke, at any time, any such Attorney -in -fact and revoke the authority given, except as provided below 3. In connection with obligations in favor of the Kentucky Department of Highways only, it is agreed that the power and authority hereby given to the Attorney -in -Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner — Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation. Further, this Power of Attorney is signed and sealed by facsimile pursuant to resolution of the Board of Directors of the Company adopted at a meeting duly called and held on the 3151 day of December 2003, of which the following is a true excerpt: RESOLVED that the signature of any authorized officer and the seal of the Company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, contracts of indemnity and other writings obligatory in the nature thereof, and such signature and seal when so used shall have the same force and effect as though manually affixed. JPRpHTfEpO IN WITNESS WHEREOF, THE GUARANTEE COMPANY OF NORTH AMERICA USA has caused this instrument to be signed and A �F its corporate seal to be affixed by its authorized officer, this 15th day of November, 2011. 0. THE GUARANTEE COMPANY OF NORTH AMERICA USA y�RTN AMEw�4 yl STATE OF MICHIGAN Stephen C. Ruschak, Vice President Randall Musselman, Secretary County of Oakland On this 15th day of November, 2011 before me came the individuals who executed the preceding instrument, to me personally known, and being by me duly sworn, said that each is the herein described and authorized officer of The Guarantee Company of North America USA; that the seal affixed to said instrument is the Corporate Seal of said Company; that the Corporate Seal and each signature were duly affixed by order of the Board of Directors of Cynthia A. Takai Notary Public, State of Michigan County of Oakland My Commission Expires February 27, 2018 Acting in Oakland County IN WITNESS WHEREOF, I have hereunto set my hand at The Guarantee Company of North America USA offices the day and year above written. I, Randall Musselman, Secretary of THE GUARANTEE COMPANY OF NORTH AMERICA USA, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney executed by THE GUARANTEE COMPANY OF NORTH AMERICA USA, which is still in full force and effect. IN WITNESS WHEREOF, I have thereunto set my hand and attached the seal of said Company this 300by of May 2012 / U 1; Yf R,h�A,kp% Randall Musselman, Secretary O`SVNNY SS e �0 PERFORMANCE BOND is City of Sunny Isles Beach r 18070 Collins Avenue tiF� r i ow/ y° Sunny Isles Beach, FL 33160 c '' or SV" 'NO Telephone: (305) 947 -0606 Fax: (305) 949 -3113 FORM OF PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That, pursuant to the requirements of Florida Statute 255.05, we, as Principal, hereinafter called Contractor, and as Surety, are bound to the City of Sunny Isles Beach, Florida, as Obligee, hereinafter called City, in the amount of Dollars ($ ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally. WHEREAS, Contractor has by written agreement entered into a Contract, Bid /Contract No.: 07- 10 -04, awarded the day of , 20 , with Landscape Services Maintenance in accordance with contract documents prepared by the City of Sunny Isles Beach, which Contract is by reference made a part hereof, and is hereafter referred to as the Contract; THE CONDITION OF THIS BOND is that if the Contractor: 15.1. Fully performs the Contract between the Contractor and the City for services described within (Bid No. ) within calendar days after the date of Contract commencement as specified in the Notice to Proceed and in the manner prescribed in the Contract; and 15.2. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages for delay and other consequential damages caused by or arising out of the acts, omissions or negligence of Contractor), expenses, costs and attorney's fees including attorney's fees incurred in appellate proceedings, that City sustains because of default by Contractor under the Contract; and 15.3. Upon notification by the City corrects any and all defective or faulty Work or materials which appear within one and one half (1 1/2) years, and: 15.4. Performs the guarantee of all Work and materials furnished under the Contract for the time specified in the Contract, then this Bond is void, otherwise it remains in full force. Whenever Contractor shall be, and declared by City to be, in default under the Contract, the City having performed City's obligations there under, the Surety may promptly remedy the default, or shall promptly: 15.4.1. Complete the Contract in accordance with its terms and conditions; or 15.4.2. Obtain a Bid or Bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the best, lowest, qualified, responsible and responsive Proposers, or, if the City elects, upon determination by the City, and Surety jointly of the best, lowest, qualified, responsible and responsive Proposers, arrange for a Contract between such Proposers and City, and make available as Work progresses (even though there should be a default or a succession of defaults under the Contract or Contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the Contract Price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the Contract Price." as used in this paragraph, shall mean the total amount payable by City to Contractor under the Contract and any amendments thereto, less the amount properly paid by City to Contractor. No right of action shall accrue on this Bond to or for the use of any person or corporation other than the City named herein. DECEMBER 28, 2010 9 of 10 The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and compliance or noncompliance with any formalities connected with the Contract or the changes do not affect Surety's obligation under this Bond. Signed and sealed this day of 20 WITNESS: BY: (Name of Corporation) Secretary (Signature) (CORPORATE SEAL) (Type Name and Title Signed Above) IN THE PRESENCE OF; INSURANCE COMPANY: BY: *Agent and Attorney -in -Fact * (Power of Attorney must be attached) (Address) (City /State /Zip Code) (Telephone) STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this 20 , by [type of authority], for of party on behalf of whom instrument was executed]. 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