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Home My WebLink About2009-0910 Special City Commission MeetingSUMMARY MINUTES Special City Commission Meeting 1st Budget Hearing Fiscal Year 2009/2010 Thursday, September 10, 2009, 6:30 p.m. City of Sunny Isles Beach, Florida ATTENTION ALL LOBBYISTS: CITY LAW REQUIRES YOUR REGISTRATION PRIOR TO ENGAGING IN LOBBYING ACTIVITIES BEFORE CITY STAFF, BOARDS, COMMITTEES OR THE CITY COMMISSION. PLEASE CONTACT THE CITY CLERK FOR FORMS AND ADDITIONAL INFORMATION. AGENDA 1. CALL TO ORDER / ROLL CALL OF MEMBERS The meeting was called to order by Mayor Edelcup at 6:30 p.m., with the following officials present: Mayor Norman S. Edelcup City Manager Rick Conner Vice Mayor Lewis J. Thaler City Attorney Hans Ottinot Commissioner Roslyn Brezin City Clerk Jane A. Hines, CMC Commissioner Gerry Goodman Assistant City Manager /Finance Douglas Haag Commissioner George "Bud" Scholl Assistant City Attorney Fernando Amuchastegui 2. PLEDGE OF ALLEGIANCE Action: Richard C. Schulman, City Historian, led the Pledge of Allegiance to the flag. Mayor Edelcup gave opening remarks noting that tonight is our first budget hearing, and our second and final budget hearing will be held on Tuesday, September 22, 2009 at 6:30 p.m. He also noted that we have had a series of Workshops through the summer months on the details of the budget, and tonight's meeting is really a wrap -up of those discussions. 3. PUBLIC HEARING ON THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET 3A. Millage Resolution (Public Hearing) A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Establishing the City of Sunny Isles Beach Proposed Ad Valorem Tax Millage Levy Rate at 2.65 Mills per One Thousand Dollars ($1,000) of Taxable Assessed Value Which is 9.74% Less than the "Rolled Back" Rate of 2.9361 Mills, for Fiscal Year 2009/2010; Providing for an Effective Date. Action: City Manager Conner thanked the Commission and staff, and noted that this is the first hearing of the Fiscal Year 2009/ 2010 budget. City Manager Conner asked Assistant City Manager /Finance Doug Haag to go over the highlights of the budget. Assistant City Manager Haag noted that we have completed or nearly completed several major Summary Minutes: Special City Commission Meeting September 10, 2009 Sunny Isles Beach, Florida First Budget Hearing projects this past year, and are about to wrap up the Drainage Infrastructure Projects in Central Island 172nd Street, and he also noted several projects for the coming year. He stated that a Capital Replacement Program was established starting off with $400,000, and most importantly the City has continued financial stability with an estimated General Fund unreserved and undesignated surplus of $7.6 Million plus additional emergency funds. We are not planning on using any surplus funds in next year's budget for FY 2009/2010, and we have accomplished all of this with an overall reduction of almost $1.7 Million in our General Fund Expenses. Overall City budgets have been reduced by $7.4 Million almost 12% and that is due to completion of some of those major projects. The City was notified in July that property values overall decreased by 17.6% however, the City had $946 Million of new development and construction, and our new construction accounted for 11 % of the total Miami -Dade County new construction, but as far as area -wise we are only about 1 /10 of a percent of the total area and population of the County. The overall net reduction then for the City in property values is 2.6% and our new value was a little over $6.1 Billion. The tax rate we are proposing with the budget is 2.65 Mills, ranking us 30 out of 35 municipalities in the County, it is also 9.74% below the allowable roll -back rate of 2.9361 Mills. As a reminder, the City's portion of the tax bill is only about 13% of the total, 81% of the tax bill for our residents is comprised of the County and schools, and the rest in special agencies. The bottom line is that a majority of our residents will see a reduction in the City portion of the tax bill and that is primarily due to a large number of non - homesteaded properties within the City. General Fund Revenues: Assistant City Manager Haag went over some highlights, of the General Fund Revenues reporting that our property taxes increased by about $600,000 primarily due to the new development and construction, utility taxes and franchise fees also increased by about $365,000 also because of that new development as we are adding new units and more people are coming in. On the down side, Building Permits have decreased by about $341,000 or by 17% due to economic conditions. Likewise, our State share of revenues will decline by about 15% for the same reasons. Miscellaneous revenues actually declined by about $2.3 Million, this is one of those odd instances where a declining revenue is good because it means we are not using our surplus this year. Cultural and Human Services Department revenues increased by about $400,000 or 64% due to new afterschool program and facility naming rights fees. General Fund Expenses: Assistant City Manager Haag stated that overall expenses are down by about $1.7 Million or 6 %, operating expenses alone comprised about $707,000 that decreased with 3.4 %. The Building Department expenses decreased by about $500,000 or 33% due to staffing reductions to align that Department with the decrease in revenues. The Administrative Services budget decreased by $108,000 as we cut out some overhead costs for marketing and other areas. Police /Schools budget decreased by about $350,000 or 5% through the use of small alternative funding. Public Works and Property Management also decreased by almost $900,000 through cost reallocations, and renegotiating property tax fees. IT and Wireless Island is down by $71,000 or 7% where we renegotiated some significant vendor contracts. Transfers and Debt Service also decreased by almost $1.5 Million or by 22% by reducing our transfer to Capital Improvement Projects Funds. Public Speakers: none 4 Summary Minutes: Special City Commission Meeting September 10, 2009 Sunny Isles Beach, Florida First Budget Hearing It was the consensus of the Commission that the Workshops were an important step in the budget process, and they appreciated all the hard work staff did in taking the necessary steps in bringing this budget into balance to make it a model budget. Mayor Edelcup also thanked the Senior Staff for foregoing any salary increase in the coming year, and it set the tone for how the City would deal with the fact that we are looking at the lower revenues coming in. Mayor Edelcup also noted that we have been able to keep the Millage Rate below where it was when he stepped into office, and total balance that we are spending today is very close to what we were spending six years ago, Given all the inflation that has taken place, we have been ahead of the curve in making sure we are spending our dollars wisely and we were able to keep the budget process in line which also permits us to go forth and still increase the parks and the amenities we were able to get for the City. Commissioner Brezin moved and Vice Mayor Thaler seconded a motion to approve the resolution. Resolution No. 2009 -1456 was adopted by a roll call vote of 5 -0 in favor. 3B. Budget Ordinance (Public Hearing) An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida, Adopting an Operating and Capital Outlay Budget for the Fiscal Year Commencing October 1, 2009 through September 30, 2010, Pursuant to Section 200.65, Florida Statutes (Trim Bill); Authorizing Expenditures of Funds Established by the Budget; Authorizing Encumbrances; Authorizing Issuance of Checks; Providing for Grants and Gifts; Providing for Post Audit; Providing for Severability and Providing for an Effective Date. Action: City Clerk Hines read the title. Mayor Edelcup opened it for public discussion and then asked for a motion to approve the Ordinance on first reading. Commissioner Scholl moved and Vice Mayor Thaler seconded a motion to approve the proposed ordinance on first reading, as amended. The motion was approved by a roll call vote of 5 -0 in favor. Second reading, public hearing will be held on Tuesday, September 22, 2009, at 6:30 p.m. Vote: Commissioner Brezin yes Commissioner Goodman yes Commissioner Scholl yes Vice Mayor Thaler yes Mayor Edelcup yes 4. ORDINANCES FOR SECOND READING (Public Hearings) 4A. An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida, Amending Chapter 161 of the City Code Entitled "Flood Damage Prevention" to Incorporate Additional Requirements of Paragraph 60.3(e) of the NFIP Regulations; Adopting the Flood Insurance Rate Map (FIRM) and the Flood Insurance Study (FIS) Report for the City of Sunny Isles Beach; Providing for Severability, Providing for Repealer; Providing for Inclusion in the Code and an Effective Date. (First Reading 07/16/09) Summary Minutes: Special City Commission Meeting September 10, 2009 First Budget Hearing Sunny Isles Beach, Florida Action: City Clerk Hines read the title, and Building Department Manager Paola Villa reported and noted that upon adopting this Ordinance we will be adopting the new Flood Insurance Rate Maps and the Flood Insurance Study done by FEMA which become effective tomorrow, September 11, 2009. City Manager Conner clarified that FEMA establishes a Flood Plain Map of possible flooding areas and the Flood Insurance rate is established by how many feet above or below the flood plain established elevation is. Public Speakers: none Vice Mayor Thaler moved and Commissioner Goodman seconded a motion to approve the ordinance on second reading. Ordinance No. 2009 -332 was adopted by a roll call vote of 5 -0 in favor. Vote: Commissioner Brezin�es Commissioner Goodman yes Commissioner Scholl yes Vice Mayor Thaler yes Mayor Edelcup yes 5. ADJOURNMENT Mayor Edelcup adjourned the meeting at 6:56 p.m. Respectfully submitted by: Approved by the City Commission on Oct. 15, 2009 Jane A. Hines, CMC, City Clerk N man S. Edelcup, Mayor M Preview ,LOS` °�¢ 0A svc3 TO: FROM: DATE: RE: Page 1 of 1 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949 -3113 Fax MEMORANDUM The Honorable Mayor and City Commission Jane A. Hines, CMC, City Cleric 10/15/2009 Summary Minutes for the September 10, 2009 Special City Commission Meeting RECOMMENDATION: Attached for your consideration are the Summary Minutes for the September 10, 2009 Special City Commission Meeting /1st Budget Hearing FY 2009/2010. REASONS: ATTACHMENTS: . Summary Minutes http: / /sibagenda.sibfl. net /agenda /Preview.aspx ?ItemID =111 &MeetinglD= O &MeetingDate... 10/7/2009