HomeMy WebLinkAboutReso 2017-2668 RESOLUTION NO. 2017- Z aciS
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING AN ECONOMIC
DEVELOPMENT TRANSPORTATION PROJECT FUND
AGREEMENT WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION ("FDOT") FOR THE NORTH BAY ROAD
EMERGENCY/PEDESTRIAN BRIDGE, IN AN AMOUNT OF FIVE
HUNDRED THOUSAND DOLLARS ($500,000.00), IN
SUBSTANTIALLY THE SAME FORM ATTACHED HERETO AS
EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT; AUTHORIZING THE CITY MANAGER AND CITY
ATTORNEY TO DO ALL THINGS NECESSARY TO EFFECTUATE
THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Florida Department of Transportation ("FDOT") has grant funding
available through the Fiscal Year 2016-17 General Appropriations Act, Chapter 2016-66, Laws
of Florida, that provides the Agency with an appropriation of Five Hundred Thousand Dollars
($500,000.00) from the amount in Specific Appropriation 1906, Economic Development
Transportation Projects for North Bay Road Emergency/Pedest.ian Bridge; and
WHEREAS, on December 15[11, 2016 the City Commission adopted Resolution No.
2016-2648 approving an Economic Development Transportation Project Fund Agreement. in
substantially the same form, with FDOT; and
WHEREAS, FDOT revised the initial terms of the agreement, requiring Commission re-
approval; and
WHEREAS, this Agreement provides conditions necessary for the release of the funds
appropriated to the Agency by Chapter 2016-66, Laws of Florida, and the Agency is prepared to
complete the Project at an estimated total cost of$1,796,673.45; and
WHEREAS, FDOT is prepared to provide $500,000.00 under Financial Project Number
439414-1-54-01 toward the total cost of the Project as set forth in the Agreement and the
Schedule of Funding; and
WHEREAS, the term of this Agreement shall commence upon full execution by both
parties and continue through December 1, 2018; and
WHEREAS, the City Commission approve the Economic Development Transportation
Project Fund Agreement between the City and FDOT, for the North Bay Road
Emergency/Pedestrian Bridge Project, in an amount of Five Hundred Thousand Dollars
($500,000.00), attached hereto, in substantially the same form, as Exhibit"A".
_ NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, AS FOLLOWS:
R2016- FDOT Agmt Ped/Emer Bridge Page 1 of 2
Section 1. Approval of Agreement. The City Commission hereby approves approve the
Economic Development Transportation Project Fund Agreement between the City and FDOT,
for the North Bay Road Emergency/Pedestrian Bridge Project,in an amount of Five Hundred
Thousand Dollars ($500,000.00), attached hereto, in substantially the same form, as Exhibit "A".
Section 2. Authorization of the Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of the City Manager and City Attorney. The City Manager and the
City Attorney are hereby authorized to do all things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 16th day of February 20
George H. .choll, Mayor
AT 1 I :
I)
Jane A. i es, MC, City Clerk
APPR• Cm S O ORM AND
LE '4 . TCY:
dAYNAa �. 7 �ot,rCity Attorney
Moved by: COVnMI cogJ Q C R"o
Seconded by: v ICC M1 0a_ 6o
Vote:
Mayor Scholl ✓ (Yes) (No)
Vice Mayor Goldman —I—(Yes) (No)
Commissioner Aelion-4I{}tr r (Yes) (No)
Commissioner Gatto ,(Yes) (No)
Commissioner Svechin V (Yes) (No)
R2016- FDOT Agmt Ped/Emer Bridge Page 2 of 2
I
Financial Management No.439414-1-54-01 Contract No. CSFA No.55.032
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
ECONOMIC DEVELOPMENT TRANSPORTATION
PROJECT FUND AGREEMENT
(OFF-SYSTEM SPECIFIC APPROPRIATIONS)
This Economic Development Transportation Project Fund Agreement (Off-System Specific
Appropriation)("Agreement") is entered into this day of ,between the State
of Florida, Department of Transportation ("FDOT" or "Department") and the City of Sunny Isles Beach
("Agency"). FDOT and the Agency are sometimes referred to in this Agreement as a"Party"and collectively
as the"Parties."
RECITALS
A. The Fiscal Year 2016-17 General Appropriations Act, Chapter 2016-66, Laws of Florida,
provides the Agency with an appropriation of$500,000 from the amount in Specific Appropriation 1906,
Economic Development Transportation Projects for North Bay Road Emergency/Pedestrian Bridge.
B. This Agreement provides conditions necessary for the release of the funds appropriated to the
Agency by Chapter 2016-66,Laws of Florida. The transportation project is further described in Exhibit"A",
attached and incorporated in this Agreement("Project").
C. The Agency is prepared to complete the Project at an estimated total cost of$1,796,673.45.
D. FDOT is prepared to provide $500,000 under Financial Project Number 439414-1-54-01
toward the total cost of the Project as set forth in Section 6.0 of the Agreement and the Schedule of Funding
in Exhibit"B",which is attached and incorporated in this Agreement.
E. The Agency by Resolution No. 2017-2668 dated the 16th day of February 2017 a copy of
which is attached as Exhibit"C"and made a part of this Agreement,has authorized its officers to execute this
Agreement on its behalf.
AGREEMENT
In consideration of the mutual covenants contained in this Agreement,the Parties agree as follows:
1.0 RECITALS: The recitals above are true and correct and are made a part of this Agreement.
2.0 TERM: The term of this Agreement shall commence upon full execution by both Parties
("Effective Date")and continue through December 1,2018.unless terminated at an earlier date as provided in
this Agreement. If the Project is not completed within the time period allotted,this Agreement will expire on
the last day of the scheduled completion as provided in this paragraph unless an extension of the time period
- -is requested by-the-Agency-and granted in writing by FDOT prior to the expiration of the Agreement.
Expiration of this Agreement will be considered termination of the Project. Only Project costs incurred on or
after the Commencement Date of this Agreement(as defined in paragraph 3.0 below) and on or prior to the
termination date of the Agreement are eligible.
3.0 COMMENCEMENT: Unless terminated earlier, work on the Project shall commence no later
than: the 15 day of March or within 30 days of the issuance of the Notice to Proceed for the
construction phase of the Project,whichever date is earlier("Commencement Date"), and shall be completed
on or before _September 30, 2018 . FDOT shall have the immediate option to terminate this Agreement
should the Agency fail to meet either of the above-required dates.
If construction of the transportation Project does not commence within four (4) years of the date
Chapter 2016-66, Laws of Florida, became effective,. this Agreement and the Project are immediately
terminated.
4.0 PROJECT DESCRIPTION: The Agency shall provide quantifiable, measurable and verifiable
units of deliverables. Each deliverable must specify the required minimum level of service to be performed
and the criteria for evaluating successful completion. The Project,identified as Financial Management Number
43941415401,and the quantifiable,measurable and verifiable units of deliverables are described more fully in
Exhibit"A"which is incorporated in this Agreement.
5.0 NOTICES AND APPROVALS: All notices pertaining to this Agreement are in effect upon
receipt by either Party, shall be in writing, and shall be transmitted either by personal hand delivery; United
States Post Office,return receipt requested; or, overnight express mail delivery. E-mail and facsimile may be
used if the notice is also transmitted by one of the preceding forms of delivery. The addresses and the
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Agreement Administrators set forth below for the respective parties shall be the places where notices shall be
sent,unless prior written notice of change of address is given.
FDOT:
STATE OF FLORIDA,DEPARTMENT OF TRANSPORTATION
DISTRICT 6 ECONOMIC DEVELOPMENT TRANSPORTATION PROJECT. FUND •
COORDINATOR
AIAH YASSIN
PHONE 305-470-5485
EMAIL:AIAH.YASSIN@DOT.STATE.FL.US
FAX:
AGENCY:
CITY OF SUNNY ISLES BEACH
18070 COLLINS AVENUE •
SUNNY ISLES BEACH,FL 33160
PHONE: 305-792-1811 =
FAX: 305-792-1682
- All approvals referenced in this Agreement must be obtained in writing from the Parties' respective
Administrators or their designees.
6.0 RELEASE OF FUNDS: Project funds made available by FDOT shall not be released until the
following have been satisfied:
(a) The Agency has agreed by resolution to accept future maintenance and other attendant
costs occurring after completion of the Project for the portion of the Project on the Agency's system and such
resolution is attached and incorporated in this Agreement as Exhibit"C";
(b) The Agency shall certify to FDOT that the Agency's design consultant and/or
construction contractor has secured the necessary permits. If the Agency fails to provide such certification to
FDOT by ,FDOT may,at its discretion,terminate this Agreement;
(c) The Agency shall invoice FDOT quarterly for actual costs incurred. The Agency shall
review and approve all invoices, statements, or other related documents duly submitted to the Agency by the
Agency's design consultant or construction contractor.Invoices shall be submitted by the Agency to FDOT in
detail sufficient for a proper pre-audit and post audit thereof, based on the quantifiable, measurable, and
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verifiable units of deliverables as established in Paragraph 4.0 above.and Exhibit"A". Deliverables must be
received and accepted in writing by the pre-audit and approval by the Agency;
(d) Supporting documentation must establish that the deliverables were received and
accepted in writing by the Agency and that the required minimum level of service to be performed based on
the criteria for evaluating successful completion as specified in Paragraph 4.0 and Exhibit"A"has been met;
- _ - (e) FDOT will pay to the Agency,after receipt of a-detailed invoice, an amount equal to
the invoice received by the Agency from the Agency's consultant or contractor. The Agency must certify on
the invoice that the costs from the consultant or contractor are valid,reasonable,necessary, and allowable and
the costs have been incurred by the consultant or contractor prior to the date of the invoices. All invoices
submitted to the Department must provide complete documentation, including a copy of the consultant's or
contractor's invoice(s), to substantiate the cost on the invoice. Each quarterly invoice subsequent to the first
invoice from the Agency must contain a statement from the Agency that the previous quarterly costs incurred
by the consultant or contractor have been paid by the Agency to the consultant or contractor;
(f) Before using its own forces for any phase of the Project, the Agency shall provide
FDOT with the opportunity to review and approve the qualifications of the Agency forces to be utilized. In
the event the Agency proceeds with any phase the Project utilizing its own forces, the Agency will only be
reimbursed for direct costs(this excludes general overhead);
(g) The Agency shall provide to FDOT certification and a copy of appropriate
documentation substantiating that all required right-of-way necessary for the Project have been obtained;and
(h) Provide FDOT with written notification of either its intent to:
(i)Award the construction of the Project to a contractor which is the lowest and best
bidder in accordance with applicable state and federal statutes, rules, and regulations. The Agency shall then
submit a copy of the bid tally sheet(s)and awarded bid contract, or
(ii) Construct the Project utilizing existing Agency employees, if the Agency can
complete said Project within the time frame in Section 3.0 of this Agreement.
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(i) The Agency shall charge to the Project account all eligible costs of the Project except
costs agreed to be borne by the Agency or its contractors and subcontractors. Costs in excess of the
programmed funding or attributable to actions which have not received the required approval of FDOT shall
not be considered eligible costs.All costs charged to the Project, including any approved services contributed
by the Agency or others, shall be supported by properly executed payrolls,time records, invoices,contracts or
vouchers evidencing in proper detail the nature and propriety of the charges.
(j) Payment shall be made only after receipt and approval of goods and services unless
advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and
216,Florida Statutes. If FDOT determines that the performance of the Agency is unsatisfactory, FDOT shall
notify the Agency of the deficiency to be corrected,which correction shall be made within a time-frame to be
specified by FDOT. The Agency shall, within five,days after notice from FDOT, provide FDOT with a
corrective action plan describinghow the Agency will address all issues of contract non-performance,
unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or
contract non-compliance. If the corrective action plan is unacceptable to FDOT,the Agency shall be assessed
a non-performance retainage equivalent to 10% of the total invoice amount. The retainage shall be applied to
the invoice for the then-current billing period. The retainage shall be withheld until the Agency resolves the
deficiency. If the deficiency is subsequently resolved, the Agency may bill FDOT for the retained amount
during the next billing period:-If the Agency is unable to resolve the deficiency, the funds retained may be
forfeited at the end of the Agreement's term.
(k) If, after Project completion, any claim is made by FDOT resulting from an audit or
for work or services performed pursuant to this Agreement,-FDOT may offset such amount from payments
due for work or services done under any agreement which it.has with the Agency owing such amount if,upon
demand,payment of the amount is not made within 60 days to FDOT. Offsetting any amount pursuant to this
paragraph shall not be considered a breach of contract by FDOT. •
6.1 TRANSFER OF FUNDS:
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Entities providing goods and services.to FDOT should be aware of the following time frames. Upon
receipt of the invoice, FDOT has 20 days to inspect and approve the goods and services. FDOT has 20 days
to deliver a request for payment(voucher)to the Department of Financial Services. The 20 days are measured
from the latter of the date the invoice is received or the goods or services are received,inspected,and approved.
If a payment is not available within 40 days,a separate interest penalty at a rate as established pursuant
• - to Section 55.03(1),Florida Statutes,will be due and payable,.in addition to the invoice amount,to the Agency.
Interest penalties of less than one(1)dollar will not be enforced unless the Agency requests payment. Invoices
that have to be returned to the Agency because of Agency preparation errors will result in a delay in the
payment. The invoice payment requirements do not start until a properly completed invoice isprovided to the
FDOT. •
A Vendor Ombudsman has been established within the Department of Financial Services. The duties
of this individual include acting as an advocate for entities who may be experiencing problems in obtaining.
timely payment(s)from a state agency. The Vendor Ombudsman may be contacted at(850)413-5516.
Payment shall be made only after receipt and approval of goods and services unless•advarice payments
are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida
Statutes. If FDOT determines that the performance of the Agency is unsatisfactory, FDOT shall notify the
Agency of the deficiency to be corrected, which correction shall be made within a time-frame to be specified
by FDOT. The Agency shall,within five days after notice from FDOT,provide FDOT with a corrective action
plan describing how the Agency will address all issues of contract non-performance, unacceptable.
performance, failure to meet the minimum performance levels,-deliverable deficiencies, or contract non-
compliance. -If the corrective action plan is unacceptable to FDOT, the Agency shall be assessed a non-.
performance retainage equivalent to 10% of the total invoice amount. The retainage shall be applied to the
invoice for the then-current billing period.. The retainage shall be withheld until the Agency resolves the
deficiency. If the deficiency is subsequently resolved, the Agency may bill FDOT for the retained amount
during the next billing period. If the Agency is unable to resolve the deficiency,the funds retained may be
forfeited at the end of the Agreement's term.
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6.2 USE OF FUNDS: Funds made available by FDOT pursuant to this Agreement shall be expended
in a timely manner and solely for the purpose of the approved Project. No such funds shall be used for the
purchase of any landscaping, mitigation planting,water and sewer lines,for any legal action against FDOT,or
costs associated with preparation of the application for use of Economic Development Transportation funding.
The Schedule of Funding,Exhibit"B", is attached and incorporated in this Agreement.
- - - - . 6.3 ASSURANCES: As an inducement to the transfer of funds referred to in Section 6.1 above, the
Agency certifies that, if initiated,the Project will be carried through to its completion and will not require the
expenditure of any additional funds from FDOT. The Agency is liable for all cost overruns on the Project.
6.4 PROHIBITION OF LOCAL PREFERENCES IN PROCUREMENT OF CONSTRUCTION
SERVICES: If the Project is procured pursuant to Chapter 255 for construction services and at the time of the
competitive solicitation for the Project 50 percent or more of the cost of the Project is to be paid from state-
appropriated funds,then the Agency must comply with the requirements of Section 255.0991,Florida Statutes.
7.0 DESIGN AND CONSTRUCTION STANDARDS AND REQUIRED APPROVALS:
(a) The Agency agrees to undertake the design,construction,and Consultant Construction
Engineering Inspection ("CCEI") of the Project in accordance with all applicable federal, state and local
statutes, rules and regulations, including Agency standards and specifications. A professional engineer,
registered in Florida, shall provide the certification that all design and construction for the Project meets the
minimum construction standards established by the Agency.
(b) The Agency understands that it is responsible for the preparation of all design plans
for the Project. The Agency shall hire a qualified consultant for the design phase of the Project using the
Agency's normal procurement procedures to perform the design services for the Project.
(c) Execution of this Agreement by both Parties shall be deemed a Notice to Proceed to
the Agency for the design phase of the Project. Any work performed prior to the execution of this Agreement
is not subject to reimbursement.
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(d) The Agency will provide one (1) .copy of the final design plans and
specifications and final bid documents to FDOT's Construction Project Manager prior to commencing
construction of the Project. .
(e) The Agency shall hire a qualified contractor using the Agency's normal 'bid
procedures to perform the construction work for the Project.
(f) Prior to commencing the construction work described in this Agreement,the Agency
shall request a Notice to Proceed from FDOT's Construction Project Manager, Local Program Administrator
Aiah Yassin, at(305)470-5485 or from an appointed designee.Any construction work performed prior to the
issuance of the Notice to Proceed for construction is not subject to reimbursement.
(g) The Agency shall hire a qualified CCEI to perform construction oversight including
the obligation to assure that any and all verification testing is performed in accordance with the Standard
Specifications for Road and Bridge Construction, as amended from time to time. FDOT shall have the right,
but not the obligation,to perform independent assurance testing during the course of construction of the
Project. The CCEI firm shall not be the same firm as that of the Engineer of Record for the Project.
(h) The Agency shall require the Agency's contractor to post a payment and performance
bond in accordance with Section 337.18(1), Florida Statutes.
(i) The Agency shall be responsible to ensure that the construction work under this
Agreement is performed in accordance with the approved construction documents, and that it will meet all
applicable Agency standards.
(j) Upon completion of the work authorized by this Agreement,the Agency shall notify
FDOT in writing of the completion of construction of the Project; and for all design work that originally
required certification by a Professional Engineer, this notification shall contain an Engineers Certification of
Compliance, signed and scaled by a Professional Engineer, the form of which is attached hereto as Exhibit
"D". The certification shall state that work has been completed in compliance with the Project construction
plans and specifications. If any deviations are found from the approved plans,the certification shall include a
list of all deviations along with an explanation that justifies the reason to accept each deviation.
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(k) The Agency must submit the final invoice to FDOT within one hundred eighty(180)
days after the final acceptance of the Project.
(1) Upon completion of the Project, the Agency shall be responsible for the perpetual
maintenance of the facilities on its system that are constructed under this Agreement. The terms of this
provision shall survive the termination of this Agreement.
- - • 8.0 AVAILABILITY OF FUNDS: The State of Florida's performance and obligation to pay under
this Agreement is contingent upon an annual appropriation by the Legislature. In the event this Agreement is
in excess of $25,000 and has a term for a period of more than one year, the provisions of Chapter
339.135(6)(a), F.S., are incorporated:
"The Department, during any fiscal year,shall not expend money,incur any liability,or enter into any
contract which, by its terms involves the expenditure of money in excess of the amounts budgeted as
available for expenditure during such fiscal-year.Any contract, verbal or written, made in violation
of this subsection is null and void, and no money may be paid on such contract. The Department
shall require a statement from the comptroller of the Department that funds are available prior to
entering into any such contract or other binding commitment of funds. Nothing herein contained
shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be
executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal
years; and this paragraph shall be incorporated verbatim in all contracts of the Department which are
for an amount in excess of 25,000 dollars and which have a term for a period of more than 1 year."
9.0 TERMINATION OF AGREEMENT: FDOT may terminate this Agreement upon no less than
thirty (30) days notice in writing delivered in accordance with the Notices and Approvals provisions of
Paragraph 5.0. In the event the Agency fails to perform or honor the requirements and provisions of this
Agreement,the Agency shall return funds in accordance with Section 10.0 of this Agreement within thirty(30)
days of the termination of this Agreement. If the Agreement is terminated before performance is completed,
the Agency shall be paid only for that work satisfactorily performed for which costs can be substantiated. Such
payment,however,may not exceed an amount which is the same percentage of the contract price as the amount
of work satisfactorily completed is a percentage of the total work called for by this Agreement. All work in
= progress on-the FDOT right-of-way will become the property of the FDOT and will be turned over promptly
by the Agency.
9.1 TERMINATION REPORT: Upon termination prior to the expiration of this Agreement, the
Agency will provide the following:
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(a) Certification that the portion of the Project that has been completed is in compliance
with the terms and conditions of this Agreement and meets minimum construction standards established in
accordance with Section 336.045,Florida Statutes.
(b). A report which shall specify the following: (i)the total direct Project costs paid from
funds made available by FDOT pursuant to this Agreement; and (ii) the balance of any unexpended Project
funds.
10.0 EXPENDITURES IN VIOLATION OF AGREEMENT: Any Project funds made available
by FDOT pursuant to this Agreement which are determined by FDOT to have been expended by the Agency
in violation of this Agreement or any other applicable law or regulation shall be promptly refunded in full to.
FDOT. Acceptance by FDOT of any documentation or certifications,mandatory or otherwise permitted, that
the Agency files.shall not constitute a waiver of FDOT's rights as the funding agency to verify all information
at a later date by audit or investigation. _
11.0 LEGAL REQUIREMENTS:
(a) This.Agreement is executed and entered. into in the State of Florida and will be
construed,performed,and enforced in all respects in strict conformity with local,state,and federal laws,rules,
and regulations. Any and all litigation arising under this Agreement shall be brought in the appropriate court
in Leon County,Florida, applying Florida law.
(b) If any term or provision of the Agreement is found to be illegal and unenforceable,
the remainder of the Agreement will remain in full force and effect and such term or provision will be deemed
stricken.
(c) The Agency shall allow public access to all documents, papers, letters, or other
material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Agency in
conjunction with this Agreement. Failure by the Agency to grant such public access shall be grounds for
immediate unilateral cancellation of this Agreement by FDOT.
(d) The Agency shall comply with all federal, state and local laws and ordinances
applicable to the work or payment for work thereof.
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(e) The Agency and FDOT agree that the Agency, its employees, contractors,
subcontractors,consultants,and subconsultants are not agents of FDOT as a result of this Agreement.
12.0 PUBLIC ENTITY CREVICE: The Agency affirms that it is aware of the provisions of Section
287.133(2)(a), Florida Statutes. A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or
- services to a public entity,-may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to a public entity,may not
be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess of the threshold amount provided
in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list. The Agency agrees that it shall not violate Section 287.133(2)(a),Florida Statutes, and
further acknowledges and agrees that any conviction during the term of this Agreement may result in the
termination of this Agreement.
12.1 NON-RESPONSIBLE CONTRACTORS: An entity or affiliate who has had its Certificate of
Qualification suspended, revoked, denied or have further been determined by FDOT to be a non-responsible
contractor may not submit a bid or perform work for the construction or repair of a public building or public
work on a contract with the Agency.
• 13.0 UNAUTHORIZED ALIENS: FDOT will consider the employment of unauthorized aliens,by
any contractor or subcontractor, as described by Section 274A(e) of the Immigration and Nationalization Act,
cause for termination of this Agreement.
14.0 NON-DISCRIMINATION: The Agency will not discriminate against any employee employed
in the performance of this Agreement,or against any applicant for employment because of age,ethnicity,race,
religious belief, disability, national origin, or sex. The Agency shall provide a harassment-free workplace,
with any allegation of harassment given priority attention and action by management. The Agency shall insert
similar provisions in all contracts and subcontracts for services by this Agreement.
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The Agency affirms that it is aware of the provisions of Section 287.134(2)(a), Florida Statutes. An
entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to
provide any goods or services to a public entity,may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real property to a
public entity,may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under
a contract with any public entity, and may not transact business with any public entity. The Agency further
agrees that it shall not violate Section 287.134(2)(a),.Florida Statutes, and acknowledges and agrees that
placement on the list during the term of this Agreement may result in the termination of this Agreement.
15.0 ATTORNEY FEES: Unless authorized by law and agreed to in writing by FDOT,FDOT will
not be liable to pay attorney fees, interest, or cost of collection.
16.0 TRAVEL: There shall be no reimbursement for travel expenses,under this Agreement.
17.0 PRESERVATION OF REMEDIES: No delay or omission to exercise any right, power, or
remedy accruing to either Party upon breach or default by either Party under this Agreement, will impair any
such right, power or remedy of either Party; nor will such delay or omission be construed as a waiver of any
breach or default or any similar breach or default.
18.0 AUDIT AND MONITORING REQUIREMENTS:
(a) The administration of resources awarded through the Department to the Agency by
this Agreement may be subject to audits and/or monitoring by the Department.The following requirements do
not limit the.authority of the Department to conduct or arrange for the conduct of additional audits or
evaluations of state financial assistance or limit the authority of any state agency inspector general,the Auditor
General, or any other state official. The Agency shall comply with all audit and audit reporting requirements
as specified below.
1. In addition to reviews of audits conducted in accordance with Section 215.97,Florida
Statutes, monitoring procedures to monitor the Agency's use of state financial assistance may include but not
be limited to on-site visits by Department staff and/or other procedures including, reviewing any required
performance and financial reports,following up,ensuring corrective action,and issuing management decisions
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on weaknesses found through audits when those findings pertain to state financial assistance awarded through
the Department by this Agreement. By entering into this Agreement, the Agency agrees to comply and
cooperate fully with any monitoring procedures/processes deemed appropriate by the Department.The Agency
further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed
necessary by the Department,the Department of Financial Services(DFS) or the Auditor General.
- - 2: - The Agency, a nonstate entity as defined by Section 215.97(2)(m), Florida Statutes,
as a recipient of state fmancial assistance awarded by the Department through this Agreement is subject to the
following requirements: •
i. In the event the Agency meets the audit threshold requirements established by Section
215.97,Florida Statutes,the Agency must have a State single or project-specific audit conducted for such fiscal
year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial
Services;and Chapters 10.550(local governmental entities)or 10.650(nonprofit and for-profit organizations),
Rules of the Auditor General. Exhibit"E", which is attached an incorporated into this Agreement, indicates
state financial assistance awarded through the Department by this Agreement needed by the Agency to further
comply with the requirements of Section 215.97,Florida Statutes.In determining the state financial assistance
expended in a fiscal year, the Agency shall consider all sources of state financial assistance, including state
financial assistance received from the Department by this Agreement, other state agencies and other nonstate
entities. State financial assistance does not include Federal direct or pass-through awards and resources
received by a nonstate entity for Federal program matching requirements. •
ii. In connection with the audit requirements, the Agency shall ensure that the audit
complies with the requirements of Section 215.97(8),Florida Statutes.This includes submission of a financial
reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters 10.550 (local
governmental entities)or 10.650 (nonprofit and for-profit organizations),Rules of the Auditor General.
iii. In the event the Agency does not meet the audit threshold requirements established by
Section 215.97, Florida Statutes, the Agency is exempt for such fiscal year from the state single audit
requirements of Section 215.97,Florida Statutes.However,the Agency must provide a single audit exemption
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statement to the Department at FDOTSingleAudit@dot.state.fl.us no later than nine months after the end of
the Agency's audit period for each applicable audit year. In the event the Agency does not meet the audit
threshold requirements established by Section 215.97, Florida Statutes, in a fiscal year and elects to have an
audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit
must be paid from the Agency's resources (i.e., the cost of such an audit must be paid from the Agency's
resources obtained from other than State entities).
iv. In accordance with Chapters 10.550(local governmental entities)or 10.650(nonprofit
and for-profit organizations),Rules of the Auditor General, copies of financial reporting packages required by
this Agreement shall be submitted to:
Florida Department of Transportation .
Office of Comptroller, MS 24
605 Suwannee Street . •
Tallahassee,FL 32399-0405
Email: FDOTSingleAudit@dot.state.fl.us -
And
State of Florida Auditor General .
Local Government Audits/342
111 West Madison Street,Room 401 .
Tallahassee,FL 32399-1450 •
Email: flaudgen_localgovt@aud.state.fl.us •
v. Any copies of financial reporting packages, reports or other information required to
be submitted to the Department shall be submitted timely in accordance with Section 215.97,Florida Statutes,
and Chapters 10.550(local governmental entities)or 10.650 (nonprofit and for-profit organizations),Rules of
the Auditor General, as applicable.
vi. . The.Agency, when submitting financial reporting packages to the Department for
audits done in accordance with Chapters 10.550 (local governmental entities) or 10.650.(nonprofit and for-
profit organizations), Rules of the Auditor General, should indicate the date the reporting package was
delivered to the Agency in correspondence accompanying the reporting package. •
vii. Upon receipt, and within six months, the.Department will review the Agency's
financial reporting package, including corrective action plans and management letters,to the extent necessary
Page 14 of 23
to determine whether timely and appropriate corrective action on all deficiencies has been taken pertaining to
the state financial assistance provided through the Department by this Agreement. If the Agency fails to have
an audit conducted consistent with Section 215.97, Florida Statutes, the Department may take appropriate
corrective action to enforce compliance.
viii. As a condition of receiving state financial assistance, the Agency shall permit the
-- - - Department, or its designee, DFS.or the Auditor General access to the Agency's records including financial
statements, the independent auditor's working papers and project records as necessary. Records related to
unresolved audit findings, appeals or litigation shall be retained until the action is complete or the dispute is
resolved.
3. The Agency shall retain sufficient records demonstrating its compliance with the
terms of this Agreement for a period of five years from the date the audit report is issued and shall allow the
Department, or its designee, DFS or the Auditor General access to such records upon request. The Agency
shall ensure that the audit working papers are made available to the Depaitinent, or its designee, DFS or the
Auditor General upon request for a period of five years from the date the audit report is issued unless extended
in writing by the Department.
19.0 LOBBYING: Funds may not be used for the purpose of lobbying the Florida Legislature,judicial
branch, or any state agency, in accordance with Section 216.347,Florida Statutes.
20.0 MINORITY VENDORS: The Agency is encouraged to use small businesses, including
minority and women-owned businesses as subcontractors or sub-vendors under this Agreement. The directory
of certified minority and women-owned businesses can be accessed from the website of the Department of
Management Services, Office of Supplier Diversity. The Agency shall report on a quarterly basis its
expenditures with minority and women-owned businesses. The report shall contain the names and addresses
of the minority and women-owned businesses; the aggregate dollar,figure disbursed that quarter for each
business;the time period;type of goods or services; and the applicable code. If no expenditures were made to
minority or women-owned businesses,the Agency shall submit a statement to this effect.
21.0 INDEMNITY AND INSURANCE:
Page 15 of 23
(a) The Agency agrees to include the.following indemnification in all contracts with
contractors, subcontractors, consultants, and subconsultants, who perform work in connection with this
Agreement:
"The contractor/subcontractor/consultant/subconsultant shall indemnify,defend,save
and hold harmless the State of Florida, Department of Transportation and all of its
officers,agents or employees from all suits, actions,claims,demands, liability of any
nature whatsoever arising out of,because of,or due to any negligent act or occurrence
- - of omission or commission of the contractor/subcontractor/consultandsubconsultant,
its officers, agents or employees."
(b) The Agency shall carry or require its contractor/subcontractor/consultand
subconsultant to carry and keep in force during the period of this Agreement a general liability insurance policy
or policies with a company or companies authorized to do business in Florida, affording public liability
insurance with combined bodily injury limits of at least $100,000 per person and $300,000 each occurrence,
and property damage insurance of at least $100,000 each occurrence, for the services to be rendered in
accordance with this Agreement. In addition to any other forms of insurance or bonds required under the terms
of the Agreement,when it includes construction within the limits of a railroad right-of-way,the Agency must
provide or cause its contractor to provide insurance coverage in accordance with Section 7-13 of FDOT's
Standard Specifications for Road and Bridge Construction, as amended.
(c) The Agency shall also carry or cause its contractor/subcontractor/
consultant/subconsultant to carry and keep in force Worker's Compensation insurance as required for the State
of Florida under the Worker's Compensation Law.
22.0 MODIFICATION OF AGREEMENT: In the event the Agency desires to modify any of the
terms and conditions of this Agreement, the Agency shall make such request for modification in writing to
FDOT at any time during the term of this Agreement. However, if the request for modification relates to
changes in the Project commencement and/or Project completion dates, such request must be received by
FDOT prior to the expiration of-the current commencement or Project completion date. If such a request is
made after the expiration of the above referenced date, FDOT shall have the option to terminate this
Agreement.
23.0 E-VERIFY: The Agency:
Page 16 of 23
(a) shall utilize the U.S. Department of Homeland Security's E-Verify system to verify
the employment eligibility of all new employees hired by the Agency during the term of the
contract; and
(b) shall expressly require any subcontractors performing work or providing services
pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-
Verify system to verify the employment eligibility of all new employeeshired by the subcontractor
during the contract term.
24.0 INSPECTOR GENERAL: The Parties agree to comply with Section 20.055(5), Florida
Statutes, and to incorporate in all subcontracts the obligation to comply with Section 20.055(5), Florida,
Statutes.
25.0 NON-ASSIGNMENT: The Agency shall not assign, sublicense, or otherwise transfer its
rights, duties, or obligations under this Agreement without the prior written consent of FDOT,which consent
will not be unreasonably withheld. Any assignment, sublicense, or transfer occurring without the required
written approval will be null and void. FDOT will at all times be entitled to assign or transfer its rights,duties,
or obligations under this Agreement to another governmental agency in the State of Florida,upon giving prior
written notice to the Agency. In the event that FDOT approves transfer of the Agency's obligations, the
Agency remains responsible for all work performed and all expenses incurred in connection with this
Agreement.
26.0 ENTIRE AGREEMENT: This instrument embodies the entire Agreement of the parties. There
are no provisions, terms, conditions, or obligations other than those contained in this Agreement. This
Agreement supersedes all previous communications, representations, or agreements, either verbal or written,
between the parties. No amendment will be effective unless reduced to writing and signed by an authorized
officer of the Agency and the authorized officer of FDOT or his/her delegate.
27.0 DUPLICATE ORIGINALS: This Agreement may be executed in duplicate originals.
The remainder of this page intentionally left blank.
Page 17 of 23
IN WITNESS WHEREOF, the Parties have executed this Agreement on the date(s) below.
FDOT AGENCY
State of Florida, Department of Transportation
Ctri SUtitil IC MS V--)W44
IV-lo 001,06 tNWei' )$r4 ( lcL.Es 6EAc4t F1-331(o
By:
By:
Print Name: Print Name: 01146 (4 C40 i,,
Title: 0 1
Title:
Date: As approv-d by the Bo..s d on:
Legal Review: �. �' ((o ton
PRIF—
Attest: ,. fill i,
See attached Encumbrance Form for date of Legal Review:
funding approval by Comptroller
City Attorney
Page 18 of 23
EXHIBIT "A"
SCOPE OF SERVICES
Financial Management Number: 439414-1
Scope of services include all labor, materials, equipment,tools manpower, management, supervision
and all other necessary goods to perform the construction of the bridge approaches, MSE (retaining)
- - - walls, road bed support,-administration, contingencyand associated fees for the North Bay Road
Pedestrian Emergency Bridge.
Page 19 of 23
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EXHIBIT "C"
AGENCY RESOLUTION
Page 21 of 23
EXHIBIT "D"
NOTICE OF COMPLETION AND ENGINEER'S CERTIFICATION OF COMPLIANCE
NOTICE OF COMPLETION
ECONOMIC DEVELOPMENT TRANSPORTATION PROJECT FUND AGREEMENT
Between
THE STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
and
PROJECT DESCRIPTION:
FINANCIAL MANAGEMENT ID#
In accordance with the Terms and Conditions of the Economic Development Transportation Project
Fund Agreement, the undersigned provides notification that the work authorized by this Agreement
is complete as of , 20 .
By:
Name:
Title:
ENGINEER'S CERTIFICATION OF COMPLIANCE
In accordance with the Terms and Conditions of the Economic Development Transportation Project
Fund Agreement, the undersigned certifies that all work which originally required certification by a
Professional Engineer has been completed in compliance with the Project construction plans and
specifications. If any deviations have been made from the approved plans, a list of all deviations,
along with an explanation that justifies the reason to accept each deviation, will be attached to this
Certification. Also, with submittal of this certification, the Agency shall furnish FDOT a set of"as-
built"plans certified by the Engineer of RecordJCEI.
By: P.E.
SEAL: Name:
Date:
Page 22 of 23
EXHIBIT "E"
STATE FINANCIAL ASSISTANCE
(FLORIDA SINGLE AUDIT ACT)
STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97,FLORIDA STATUTES:
Awarding Agency: Florida Department of Transportation
State Project Title: ECONOMIC DEVELOPMENT TRANSPORTATION PROJECTS—ROAD FUND
CSFA Number: 55.032
*Award Amount: $500,000
*The state award amount may change with supplemental agreements
Specific project information for CSFA Number 55.032 is provided at:
https://apps.fldfs.com/fsaa/searchCatalog.aspx
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO
THIS AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.032 are provided at:
https://apos.fldfs.com/fsaa/searchCompliance.aspx
The State Projects Compliance Supplement is provided at: https://apps.fldfs.com/fsaa/compliance.aspx
Page 23 of 23