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HomeMy WebLinkAboutAarons Catering �� "7 CITY UE.SUNNY ISLES BEACH $07a0 Coiiin, venue SunnyIdes BeoCh. Fi'%da 33 t 60 - ;UKNY til"\ 305 94��60o , � Vie\ .._- .�_...� v.... F,. _ ��r}F 34I net :�t (S u �/ r ,h s�.ci 'o :hwr. rOfSUNP9 Cfr [e''"t"`3 a>�a a '' "� z ,� -��s a:`t� •^-z s "-+,..„,,, ,,,----,, ': .r `� ' *mtr ' s.,L,' -r 1', a-, •" f'MY* t, ..-e--:4‹,,,- .,..) ) "'s-' 's'°� ` �km.. }, x ..i`` `} aS'� ,,ate _. ..;em zux --. v. v.' '01,--,,....1,x,,,,-, s ,` : 8„,..'.n<,r o'I�R,. v�"g"er., .:_ :, , +rt" st-, 1, 'fir'". '" r 1f.' r r -r > -. h V..:.•} s' • L ✓5 - .Re ',.41*----- --' ? s,G -z �,}� a- €3r .n .4;4-;,,,-,-_, - %t fi �+x. -.'".z.,474.3,-t,,,5 s c r_ x,' , ,.'i-a c�4�` ,+ t,.- l ,_f cy + t}` Efi asL. s, �*- 4 t. -i Request for Proposals No. 17-02-01 Goods&Services r'-' �IS Received :�* fre +,: * MAR — 72017 .9:� O V City of Sunny Isles e h �' 1 5. Office of the City Clerk Ty. OF " S0 " Catering Services for the City's Anniversary Advertisement Date: Wednesday, February 8, 2017 All Questions Due: Tuesday, February 21, 2017 by 5:00 PM Submission due date: Tuesday, March 7, 2017 at 2:30 PM Attn: CityClerk Submit to: Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City of Sunny Isles Beach I Request for Proposal No. 17-02-01 1 CITY OF SUNNY ISLES BEACH 13070 Collins Avenin - Sunny Isles Beach,Fibrido 33160. 305.947:0500 I \ urvaw s=btI net Ie4 4WF SF:. Fle* 94'1 OF DO P.r'attarP ,t-- j . .T, jc� •4,y x ae e +i ,�A;155M y ya x • �.`•' �' -„��s� �._�a��,�c 7}�'`$'?�t ��v�'*�. � .c .. `ar�ai.z ay4a , ^,�.} t • K TABLE OF CONTENTS CONTENTS: PAGE # Table of Contents Page 2 Legal Advertisement/Notice to Bidder Page 3 Instructions to Bidder/ General Terms Section 1 Page 4 Special Terms &Conditions Section 2 Page 10 Scope of Work/Technical Specifications Section 3 Page 15 Evaluation Process Section 4 Page 20 Proposal Format Section 5 Page 22 Bid Submittal Form Section 6 Page 24 Affidavits Non-Collusive Affidavit Page 1 of 7 Public Entity Crimes Page 2 of 7 Equal Opportunity/ Affirmative Action Statement Page 4 of 7 Conflict of Interest Statement Page 5 of 7 Dispute Disclosure Form Page 6 of 7 Anti-Kickback Affidavit Page 7 of 7 Attachments City of Sunny Isles Beach I Request for Proposal No. 17-02-01 2”, CITY OF;SUI'NINY ISLES BEACH 8070 Collins A'enue_ Sunny,Isles".Beach Florida 33160 t r _, . Yr sil�fl net 4-�� Vt 12 a n r v. Cp Of SUt4 r u �" x ..,x ; t r • 'JAaf3 -3 f -i.z3as'1•..,r_•.�-+ ° `o- = 1 :' S0 1:4*.. ` -�...A"C�� '9"..�'i •fi',c'"tx$L-P.t''r...'~-`f ..- '." LEGAL ADVERTISEMENT NOTICE TO RESPONDENTS NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed submittals for the following work as specified: Catering Services for the City's Anniversary The Specifications for this Request for Proposals are available from DemandStar by calling (800) 711-1712 or by accessing their website at www.demandstar.com. The Specifications may also be examined at the City of Sunny Isles Beach —Office of the City Clerk. Firms who obtain the Specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their response package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all firms who are listed on the official list.The City may not accept incomplete submissions. The City Clerk will receive sealed submittals no later than 2:30 PM on Tuesday, March 7, 2017 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue,4th floor, Sunny Isles Beach, Florida, 33160. Submittals received after this time will not be considered. The City is under no obligation to return Submittals. Responses will be publicly opened and firm names read aloud at that time. The envelope containing the sealed RFP must be clearly marked: Catering Services for the City's Anniversary for the City of Sunny Isles Beach Request for Proposals No. 17-02-01 OPENING DATE AND TIME: Tuesday, March 7, 2017 at 2:30 PM The City reserves the right to reject any or all Bids, with or without cause, to waive technical errors and informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny Isles Beach. All questions regarding the Request for Proposals No. 17-02-01 shall be directed in writing to Jane A. Hines, MMC, City Clerk, NO LATER THAN Tuesday, February 21, 2017. Questions may be submitted via email to: JHines@sibfl.net or via facsimile (305) 792-1563. All Questions will be answered in the form of Addendum that will be released a few days after the question due date listed above. Jane Hines, MMC, City Clerk City of Sunny Isles Beach City of Sunny Isles Beach I Request for Proposal No. 17-02-01 3 -CITY"OF SUNNY ISLES BEACH •• .. • 1$07 C Clef s Avenue _ Sunn_y Estes Bench F1outdo 33160 - s\P''"?t-tet 315 947,L06ve, • ° ` .\"' -. • �WVVW StClt net 117' • ,t :.y �r• • rr:Of.SUN:Pti r � "3 ✓yi ;rS' .' ..sr '^�.,. ,� Fu",*' t7+ f' s` `` v 7 3 a �� r E h , �a tri 5z vP a� .r a ^ f. SECTION 1 INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH.THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIOONS SHALL HAVE PRECEDENCE.BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. 1.1 CLARIFICATION/EXPLANATIQN/QUESTIONS: category two for a period of 36 months from the date of being placed on the convicted vendor list". Any questions concerning the Bid Specifications or any required need for clarification must be made to Jane A.Hines,MMC,City Clerk via 1.6 BID DEADLINE: email to: )Hinesthsibfi.net or via facsimile(305)792-1563 or via regular mail at: Jane A.Hines,MMC,City Clerk,City of Sunny Isles Bids must be submitted no later than the time and date shown within Beach,18070 Collins Avenue,Sunny Isles Beach,FL 33160. Such this document. requests for clarification/explanation or questions must be made in writing to Jane A. Hines, MMC,City Clerk,by the deadline stated 1.7 SEALED BID: prior to the date of the Bid opening. Interpretations or clarifications considered necessary by the City will be issued by addenda and The entire Bid Response Package shall be placed in an opaque posted/disseminated by DemandStar(www.demandstar.com)to all envelope(with all items listed on the Bid checklist form and all other parties listed on the official plan holders'list as having received the items required within this Request for Proposal must be executed) Bid documents. Only questions answered by written addenda shall and submitted in a sealed envelope. be binding.Oral interpretations or clarifications shall be without legal effect. No plea of ignorance or delay or required need of additional 1.8 BID EXECUTION.SIGNATURES,ERASURE/CORRECTION: information shall exempt a Proposers from submitting their Bid on the required date and time as publicly noted. All Bids shall be signed in blue ink. All price quotes shall be typewritten or printed with ink. All corrections made by the 1.2 PLAN HOLDER'S LIST: proposers prior to the opening must be initialed and dated by the proposers. No changes or corrections will be allowed after Bids are As a convenience to vendors,the City of Sunny Isles Beach has made opened. Bids must contain an original, manual .4gnature of an available via internet lists of all plan holders for each Request for authorized representative of the company. Proposal,Request for Proposal,and request for qualifications. The information is available on-line at www.demandstar.com or by calling 1.9 WITHDRAWAL OF BIDS: the Office of the City Clerk at(305)792-1703. Proposers may withdraw Bids only by written request and shall 1.3 ADDENDA TO SPECIFICATIONS; forward the withdrawal request via"Certified U.S. Mail-Return Receipt Requested"prior to the Bid opening time. Negligence on the If any addenda are issued after the initial specifications are released, part of the Proposers in preparing the Bid confers no right for the the City will post and disseminate the addenda through DemandStar. withdrawal of the Bid after it has been opened. For those projects with separate plans,blue prints,or other materials that cannot be accessed through the intemet,the Office of the City 1.10 DID OPENING: Clerk will make good faith effort to ensure that all registered proposers (those who have been registered as receiving a Bid Bids will be opened publicly at the time and place stated in the Notice package) receive the documents. It is the responsibility of the to Bidder. It is the responsibility of the proposers to insure that the vendor prior to the submission of any Bid to check the above website Bid reaches the Office of the City Clerk on or before the dosing hour or contact the Office of the City Clerk at(305)792-1703 to verify any and date stated on the Request for Proposal. After the Bid opening, addenda issued. The receipt of all addenda must be acknowledged the contents of the Bid Form will be made public for the information on the Bid Response Sheet. of vendors and other interested parties who may be present either in person or by representative. Bids that are received after the Bid 1.4 SPECIAL ACCOMMODATIONS: opening time will not be considered and will not be returned. Any person requiring a special accommodation at a Pre-Bid 1.11 EVALUATION OF BIDS: Conference or Bid/RFP/RFQ opening because of a disability should • call the Office of the City Clerk at(305)792-1703 at lease five(5) The Gty,at its sole discretion,reserves the right to inspect any/all days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you Proposers facilities to determine their capability of meeting the are hearing or speech impaired,please contact the Office of the City requirements for the Contract. Also, price, responsibility, and Clerk by calling the City of Sunny Isles Beach using the Florida Relay responsiveness of the Proposers,the financial position,experience, Service which can be reached at 1(800)955-8771(TDD). staffing, equipment, materials, references, and past history of service to the City and/or with other units of state,and/or local 1.5 PUBLIC ENTITY CRIMES STATEMENT; governments in Florida,or comparable private entities,will be taken into consideration in the Award of the Contract. Pursuant to the provisions of paragraph(2)(a)of section 287.133, Florida statutes-"a person or affiliate who has been placed on the 1.11.1 Hold Harmless: All Proposers shall hold the City,it's convicted vendor list following a conviction for a public entity crime officials and employees harmless and covenant not to • may not submit a Bid on a contract to provide any goods or services sue the Gty,it's officials and employees in reference to to a public entity,may not submit a Bid on a contract with a public their decisions to reject,award,or not award a Bid,as entity for the construction or repair of a public building or public applicable. work,may not submit Bids on leases of real property to a public 1.11.2 Cancellation: Failure on the part of the Proposers to entity, may not be awarded to perform work as a Contractor, comply with the conditions, specifications, supplier, sub-Contractor,or consultant under a contract with any requirements,and terms as determined by the Gty, public entity,and may not transact business with any public entity in shall be just cause for cancellation of the Award. excess of the threshold amount provided in section 287.107, for City of Sunny Isles Beach 'Request for Proposal No. 17-02-01 4' •. CITY• OF SUNNY:ISLES BEACH . 18070• :Collins Avenue . • : Sunny'IsIes Belch;FIofldo 331,60 iilrltiy •:s�� . 3€'S 947O[bb • • ° \p�. ,k'WVJ oflGT: • • VO"jis r Of 5Ut4. r.�—-` .r .c, 5 - c..Y ,r s •� -Y '+�. t:-, � ,��.+..+^�a s-_: s Yy .+a' -:.s�s'T�..v �c.�t` 3Ls � �..•.,{{ • � r�.�++�� r€�Q k :' .t �-���a �,,� ,r Y��-%;��-_. ��-� '�'i: ,�z�" `H s�c. < �.,�. �.�,,�I„3� �s -�`-`_.'"'-. #�f� "��M}� � x} �3 .r�'��"+�1,- r"h.� 4p .E"a' �'���� a �.:z-w`�.:'F`:£'� Ky _ •F +.� f "'C" �-� a fi ax �, .Y'4,.pi G,�iF,f,. Y.'. % 1.11.3 Disputes: If any dispute concerning a question of fact even significantly.The prices offered herein and the percentage rate arises under the Contract,other than termination for of discount applies to other representative items not listed in this Bid. default or convenience, the Contractor and the City department responsible for the administration of the 1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS: Contract shall make a good faith effort to resolve the dispute. If the dispute cannot be resolved by - In the event any governmental restrictions may be imposed which • agreement,then the department with the advice of the would necessitate alteration of the material quality,workmanship,or City Attorney shall resolve the dispute and send a performance of the items offered on this Bid prior to their delivery, written copy of its decision to the Contractor,which it shall be the responsibility of the successful Proposers to notify the shall be binding on both parties. City at once,indicating in their letter the specific regulation which required an alteration. The City of Sunny Isles Beach reserves the 1.12 AGREEMENT; right to accept any such alteration,including any price adjustments occasioned thereby,or to cancel at no further expense to the City. After the Bid award,the Gty will,at its option,prepare an Agreement specifying the terms and conditions resulting from the award of this 1.19 SAFETY STANDARDS: Bid.The vendor will have ten(10)calendar days after notification of the award by the Gty to execute the Agreement and provide the The Proposers warrants that the product(s)supplied to the City required Performance Bond. conforms in all respects to the standards set forth in the occupational The Proposers who has the Contract awarded to them and who fails safety and health act(OSHA)and its amendments. Bids must be to execute the Agreement and furnish the Performance Bond and accompanied by a materials data safety sheet (MSDS) when Insurance Certificates within the specified time shall forfeit the Bid applicable. Security that accompanied their Bid,and the Bid Security shall be retained as liquidated damages by the Gty,and it is agreed that this 1.20 WARRANTIES; sum is a fair estimate of the amount of damages the Gty will sustain in case the Proposers fails to enter into the Contract and furnish the Successful Proposers shall act as agent for the Gty in the follow-up Bonds as herein before provided.Bid Security deposited in the form and compliance of all items under Warranty/Guaranty and complete of a cashier's check drawn on a local bank in good standing shall be all forms for Warranty/Guarantee coverage under this Contract. subject to the same requirements as a Bid Bond. The performance of the City of Sunny Isles Beach of any of its 1.21 COPYRIGHTS/PATENT RIGHTS: obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes Proposers warrants that there has been no violation of copyrights or of the agreement for the current and any future periods provided for patent rights in manufacturing,producing or selling of goods shipped within the Bid specifications. or ordered,as a result of this Bid. The seller agrees to indemnify Gty from any and all liability,loss,or expense occasioned by any 1.13 PAYMENTS: such violation. Payment will be made after commodities/services have been 1.22 LOCAL BUSINESS TAX(OCCUPATIONAL LICENSE received,accepted,and properly invoiced as indicated in the contract REGISTRATION): and/or purchase order. Invoices must bear the purchase order number. The contractor shall be responsible for obtaining and maintaining - • throughout the contract period his or her city and county local 1.14 BRAND NAMES: business tax receipts. Each vendor submitting a Bid on this Request for Proposal shall indude a copy of the company':-local business If a brand name,make,of any"or equal"manufacturer trade name, tax/occupational license(s)with the Bid response. For information or vendor catalog is mentioned whether or not followed by the words specific to City of Sunny Isles Beach local business tax/occupational "approved equal"it is for the purpose of establishing a grade or licenses,please call Code Enforcement&Licensing at(305)792- quality of material only. Vendor may offer equals with appropriate 1705. If the contractor is operating under a fictitious name as identification,samples,and/or specifications on such item(s). The defined in Section 865.059, Florida Statutes, proof of current Gty shall be the sole judge concerning the merits of items Bid as registration with the Florida Secretary of State shall be submitted equals. with the Bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the 1.15 MATERIAL: Department of Business and Professional Regulations or the Department of Health for the purpose of practicing his or her licensed Material(s)delivered to the City under this Bid shall remain the profession,or by any corporation,partnership,or other commercial property of the seller until accepted to the satisfaction of the City. entity that is actively organized or registered with the Department of In the event materials supplied to City are found to be defective or State shall submit a copy of the current licensing from the do not conform to specifications,the Gty reserves the right to return appropriate agency and/or proof of current active status with the the product(s)to the seller at the seller's expense. Division of Corporations of the State of Florida. 1.16 SAMPLES; 1.23 LIABILITY,INSURANCE.PERMITS AND LICENSES: • Samples of items, when required, must be furnished by the Proposers shall assume the full duty,obligation, and expense of Proposers free of charge to the City. Each individual sample must obtaining all necessary licenses,permits,inspections,and insurance be labeled with the Proposers name and manufacturer's brand name required. The Proposers shall be liable for any damages or loss to and delivered by them within ten(10)calendar days of Proposers the City occasioned by negligence of the Proposers(or their agent) receipt of the "Notice to Proceed", unless schedule indicates a or any person the Proposers has designated in the completion of different time. If samples are requested subsequent to the Bid their contract as a result of the Bid. Contractor shall be required to opening,they should be delivered within ten(10)calendar days of furnish a copy of all licenses,certificates of competency or other the request. The Gty will not be responsible for returning samples. licensor requirements necessary to practice their profession as required by Florida State Statute,Miami-Dade County,and Gty of 1.17 OUANTITY GUARANTY; Sunny Isles Beach Code. Contractors shall include current Miami- Dade County Certificates of Competency. These documents shall be No guaranty or warranty is given or implied by the City as to the total furnished to the City along with the Bid response. Failure to furnish amount that may or may not be purchased from any resulting these documents or to have required licensor will be grounds for Contract or Award. These quantities are for Bid purposes only and rejecting the Bid. will be used for tabulation and presentation of the Bid. The Gty reserves the right to increase or decrease quantities as required, 1.24 CERTIFICATE(S)OF INSURANCE; City of Sunny Isles Beach I Request for Proposal No. 17-02-01 i . C T.Y 41 °S.UP�11 Y ISftS El ACS{: 13070 Collins Avenue' • � Sunny Isles Beach: Honda 33160 SUNNYSer 305 947.06u6 0 '" .. •_ - �:JY�Y+Y€ilif ret . - - i... yea _' • �n .4ttr+ � 4Y }Jf 5t30 .;% ; 174-•=4 • ` L . x • '"'�` ¢� ,• <F � h � Proposers responsible for any excess costs occasioned or incurred Proposers shall furnish to the Office of the City Clerk,City of Sunny thereby. Isles Beach,18070 Collins Avenue,Sunny Isles Beach,Florida 33160, certificate(s)of insurance which indicate that insurance coverage has 1.29 SECONDARY/OTHER VENDORS: been obtained from an insurance company authorized to do business in the State of Florida or otherwise secured in a manner satisfactory The City reserves the right in the event the primary vendor cannot to the City, for those coverage types and amounts listed in this provide an item(s)or service(s)in a timely manner as requested,to document,in an amount equal to 100%of the requirements and seek other sources without violating the intent of the Contract. shall be presented to the City prior to issuance of any Contract(s)or Award(s) Document(s). The Gty of Sunny Isles Beach shall be 1.30 DEFINITIONS; named as"additional insured"with respect to this coverage. The required certificates of insurance shall not only name the types of Wherever used in these General Conditions or in the other Contract policies provided, but shall also refer specifically to this Bid and Documents,the following terms shall have the mear:ing indicated section. At the time of Bid submission the Proposers must submit which shall be applicable to both the singular and plural thereof: certificates of insurance as outlined in the General Conditions section. All required insurances shall name the City of Sunny Isles Acceptance: Acceptance by the City of the Work as Beach as additional insured and such insurance shall be issued by being fully complete in accordance with companies authorized to issue insurance in the State of Florida. It the Contract Documents subject to shall be the responsibility of the Proposers and insurer to notify the waiver of claims. Gty Manager of the City of Sunny Isles Beach of cancellation,lapse, or material modification of any insurance policies insuring the Agreement: The written Agreement between the City Proposers,which relate to the activities of such vendor and the City and the Contractor covering the Work to of Sunny Isles Beach. Such notification shall be in writing,and shall be performed, which includes the be submitted to the Gty finance support service director thirty(30) Contract Documents. days prior to cancellation of such policies. This requirement shall be reflected on the certificate of insurance. Failure to fully and Addenda: Written or graphic instruments issued satisfactorily comply with the city's insurance and bonding prior to the Bid Opening which modify or requirements set forth herein will authorize the Gty Manager to interpret the Contract Documents, implement a rescission of the Bid award without further Gty Drawings and Specifications,by addition, Commission action. The Proposers hereby holds the City harmless deletions,darifications or corrections. and agrees to indemnify City and covenants not to sue the'City by virtue of such rescission. Approved: Means approved by the City. 1.25 ASSIGNMENT; Bid: The offer of the Proposers submitted on the prescribed form setting forth the The Contractor shall not transfer or assign the performance required prices for the Work to be performed. by this Bid without prior written consent of the City Manager. Any award issued pursuant to the Request for Proposal and monies which Proposers: Any person, firm or corporation may be due hereunder are not assignable except with prior written submitting a Bid for Work. approval of the Gty Manager. Further,in the event that the majority ownership or control of the Contractor changes hands subsequent to Bonds: Bid, performance bond and other the award of this contract,Contractor shall promptly notify Gty in instruments of security,furnished by the writing (via United States Postal Service—Certified Mail, Return Contractor and their surety in accordance Receipt Requested)of such change in ownership or control at least with the Contract Documents and in thirty(30)days prior to such change and Gty shall have the right to accordance with the law of the State of terminate the contract upon sixty(60)days written notice,at City's Florida. sole discretion. Change Order: A written order to the Contractor signed 1.26 }COLD HARMLESS/INDEMNIFICATION; by the City authorizing an addition, deletion or revision in the Work,or an The Contractor shall indemnify,hold harmless,and defend the Gty adjustment in the Contract Price or the of Sunny Isles Beach,it's officers,agents and employees from and Contract Time issued after execution of against any daims,demands or causes of action of whatsoever kind the Agreement. or nature arising out of error,omission,negligent act,conduct,or misconduct of the Contractor,their agents,servants or employees in City: Gty of Sunny Isles Beach,18070 Collins the provision of goods or the performance of services pursuant to Avenue, Sunny Isles Beach, Florida this Bid and/or from any procurement decision of the Gty including 33160. without'limitation,awarding the Contract to the Contractor. Contract Documents: Contract Documents shall indude, 1.27 NON-CONFORMANCE TO CONTRACT; Instructions to Proposers, Contractor's Bid,the Bonds,the Notice of Award,the The Gty of Sunny Isles Beach may withhold acceptance of,or reject Agreement between the Gty and items which are found upon examination, not to meet the Contractor as well as any addenda • specification requirements. Upon written notification of rejection, thereto, these General Conditions, items shall be removed within(5)calendar days by the vendor at Special Conditions, the Technical their own expense and redelivered at their expense. Rejected goods Specifications, Drawings and left longer than thirty (30) calendar days will be regarded as Modifications, Notice to Proceed, abandoned and the City shall have the right to dispose of them as Request for Proposal, Insurance its own property. Rejection for non-conformance or failure to meet Certificates, Change Orders and delivery schedules may result in the Contractor being found in Acknowledgment of Conformance with default. the Gty of Sunny Isles Beach. 1.28 DEFAULT PROVISION: Contract Price: The total monies payable to the Contractor under the Contract In case of default by the Proposers,the Gty of Sunny Isles Beach Documents. may procure the articles or services from other sources and hold the City of Sunny Isles Beach I Request for Proposal No. 17-02-01 ` 6__ • 'CITY OFSUNNY ISLES BEACH :..:13070 Collins-Avenue Sunny:isles Beach Florida 33160 . soT'N rs r� - . - 3€ 947.0606 " fi. -i �CY��, - ����J.{,lxl fist n ,Jr t fl t� f-'r'¢vs�� >�`�etr�•, '�s'' �^,�;ka.1��ems`h^ "� � .r' �, ,w,'k,^a '"�� � ^'� 'x s%s "'*.s`++ ,$ +y'S' ^s"b -+a:� - '� �.s• ,ar.��s'�� �" ^�,'k"' � z.ia ;x{,. y��g4..�'���'"§5� _;, �' ��'r'�.,,�'�em �c n- ,�r£` xri "'��€ �.r��a:t x :.'�'n �.��,` '�'`���`u.;:�? Contract lime: The number of calendar days stated in whom it is intended,or to an authorized the Agreement for the completion of the representative or such individual,firm,or Work. corporation,or if delivered at or sent by registered mail to the last business Contracting Officer: The individual who is authorized to sign address known to them who gives the the contract documents on behalf of the notice. Unless otherwise stated in Gty's governing body. writing,any notice to or demand upon the City under this Contract shall be Contractor: The person, firm or corporation with delivered to the Gty. whom the City has executed this Agreement. 1.31 BID AWARD: Day: A calendar day of twenty-four hours The City reserves the right to reject any and all Bids at its sole measured from midnight to the next discretion. Bids shall be awarded by the City after the Gty performs midnight. all necessary searches, inquiries,exploration,and analysis of the Bids. The Bid shall be awarded to the lowest responsible and Field Order: A written order issued by the City which responsive proposer whose Bid best serves the interests of and clarifies or interprets the Contract represents the best value to the City in conformity with the criteria Documents or orders minor changes in set forth in Section 62-8 of the Gty Code. No Notice of Award will the Work. be given until the Gty has concluded any investigation(s)as they deem necessary to establish the Proposer's capability to perform the Modification: Modification means any one of the • Services as described in this RFP,IIB,RFQ or ITQ,as substantiated following: (a)a written amendment of by the required professional experience,client references,technical the Contract Documents signed by both knowledge and qualifications;and sufficient labor and equipment to parties,(b)a Change Order,(c)a written comply with the City's established standards,as well as the financial clarification or interpretation if issued by capability of the Proposer to perform the Work in accordance with the City,or(d)a written order for minor the Contract Documents to the satisfaction of the City within the time change or alteration in the Work issued prescribed. The City reserves the right to reject the Bid of any by the City. A modification may only be Proposers on the basis of these queries and investigations and who issued after execution of the Agreement. does not meet the City's satisfaction,even though the firm may be the lowest dollars and cents Bid. In analyzing Bids,the Gty will also Notice of Award: The written notice by City to the apparent take into consideration client references,past work experience and successful Proposers stating that upon work product,proven ability to satisfactorily perform.If the Contract compliance with the conditions precedent is awarded, the City will issue the Notice of Award and give the to be fulfilled by him within the time successful Proposers a Contract for execution within ninety(90)days specified, City will execute and deliver after opening of Bids.The City specifically reserves the right to award the Agreement to him. the contract to a proposer who is not necessarily the lowest dollars and cents proposers on the basis of the results of these queries and Samples: Physical examples which illustrate investigation(s). materials, equipment or workmanship and establish standards by which the 1.32 XIECUTION OF AGREEMENT; Work will be judged. At least four counterparts of the Agreement,the Performance Bond, Specifications: Those portions of the Contract the Certificates of Insurance and such other Documents as required Documents consisting of written by the Contract Documents shall be executed and delivered by technical descriptions of materials, Contractor to the Gty within ten(10)calendar days of receipt of the equipment, construction systems, Notice of Award. standards and workmanship as applied to the Work. 1.33 LAWS AND REGULATIONS; Statement of Services: The form furnished by the City which is The Contractor will give all notices and comply with all laws, to be used by the Contractor in ordinances, rules and regulations applicable to the Work. If the requesting progress payments. Contractor observes that the Specifications are at variance therewith, they will give the Gty prompt written notice thereof, and any Supplier: Any person or organization who supplies necessary changes shall be adjusted by an approprirte modification. materials or equipment for the Work, If the Contractor performs any Work knowing it to be contrary to including that fabricated to a special such laws,ordinances,rules and regulations,and without such notice design,but who does not perform labor to the City,they will bear all costs arising wherefrom. at the site. 1.34 TAXES Work: Any and all obligations, duties and responsibilities necessary to the The City of Sunny Isles Beach is exempt from sales tax imposed by successful completion of the Project the State and/or Federal Government. Florida Sales Tax Exemption assigned to or undertaken by Contractor No.23-00-477131-54C appears on each purchase order. Exemption under the Contract Documents,including certificates are available upon request. all labor,materials,equipment and other incidentals,and the furnishing thereof. 1.35 DUTY TO DEFEND,INDEMNIFY AND SAVE HARMLESS: Written Notice: The term"Notice"as used herein shall In consideration of the separate sum of twenty-five dollars($25.00) mean and include all written notices, and other valuable consideration, the Contractor shall defend, demands,instructions,daims,approvals indemnify and hold harmless the City, its officers, agents and and disapproval's required to obtain employees,from or on account of any injuries or damages,received compliance with Contract requirements. or sustained by any person or persons during or on account of any Written notice shall be deemed to have operations connected with the Work described in the Contract been duly served if delivered in person to Documents,or by or in consequence of any negligence in connection the individual or to a member of the firm with the same; or by use of any improper materials or by or on or to an officer of the corporation for account of any act or omission of the said Contractor or his Sub- City of Sunny Isles Beach I Request for Proposal No. 17-02-01 7 - • C, CITYOSUNN .ISLBA 8 f70 Collin "Avnue Sunny Isles Beach Fla€Ido-3316E - . .,v�'"''fsi - - 305,947.0606 n* - �J\e\k " wuw sibfl netn ..,;.:\N\---,..._._ ...---.-----,43-*--,,40:..:* F " Cil ' 6r SUN I": ,, " F „,-: -.3,,..,51.,,,,z —;;R”- , -.,. ....„,--4-7 : x - -t s `i'1n , t� ` far ` �v » �2 �"� ig7I., =a ,# ,,skr-, ; :a7i a {',Ii _ � - tiis: a' . ''4, "„i $ . v a a- tey - Contractor, agents, servants or employees. The Contractor will 1.37.2 Upon ten(10)days written notice to the Contractor, defend,indemnify and hold harmless the City and their agents or the City may,without cause and without prejudice to employees from and against all claims, damages, losses and any other right or remedy, elect to terminate the expenses including attorneys'fees arising out of or resulting from Agreement. In such case,the Contractor shall be paid the performance of the Work,provided that any such daim damage, for all Work executed and accepted by the City as of loss or expense(a)is attributable to bodily injury,sickness,disease the date of the termination. No payment shall be made or death,or to injury to or destruction of tangible property(other for profit for Work which has not been performed. than Work itself)including the loss of use resulting wherefrom and (b)is caused in whole or in part by any negligent act or omission of 1.38 MISCELLANEOUS; the Contractor, Sub-Contractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may Proposers acknowledge the following miscellaneous conditions: be liable, regardless of whether or not it is caused by a party indemnified hereunder. In the event that a court of competent 1.38.1 Whenever any provision of the Contract Documents jurisdiction determines that Sec.725.06(2),F.S.is applicable to this requires the giving of written notice it shall be deemed Work,then in lieu of the above provisions of this section the parties to have been validly given if delivered in person to the agree that Contractor shall indemnify,defend and hold harmless the individual or to a member of the firm or to an officer of City,their officers and employees,to the fullest extent authorized by the corporation for whom it is intended,or if delivered Sec.725.06(2)F.S.,which statutory provisions shall be deemed to at or sent by registered or certified mail, postage be incorporated herein by reference as if fully set forth herein. In prepaid,to the last business address known to them the event that any action or proceeding is brought against City by who gives the notice. reason of any such daim or demand,Contractor,upon written notice from Gty shall defend such action or proceeding by counsel 1.38.2 The Contract Documents shall remain the property of satisfactory to City. The indemnification provided above shall the City. The Contractor shall have the right to keep obligate Contractor to defend at its own expense or to provide for one record set of the Contract Documents upon such defense,at Gty's option,any and all daims of liability and all completion of the Project. suits and actions of every name and description that may be brought against City,excluding only those which allege that the injuries arose 1.38.3 The duties and obligations imposed by these General out of the sole negligence of City, which may result from the Conditions, Special Conditions and Supplemental operations and activities under this Contract whether the Work be Conditions and the rights and remedies available performed by Contractor,its Sub-Contractors,or by anyone directly hereunder,and,in particular but without limitation,the or indirectly employed by either" warranties,guarantees and obligations imposed upon Contractor and those in the Special Conditions and the 1.36 pECISIONs ON DISAGREEMENTS; rights and remedies available to the City,shall be in addition to,and shall not be construed in any way as a The Gty will be the initial interpreter of the Technical Specifications. limitation of,any rights and remedies available by law, by special guarantee or by other provisions of the 1.37 CITY MAY TERMINATE: Contract Documents. If the Contractor is adjudged bankrupt or insolvent,or if they make 1.38.4 Should the City or the Contractor suffer injury or a general assignment for the benefit of their creditors,or if a trustee damage to its person or property because of any error, or receiver is appointed for the Contractor or for any of their omission, or act of the other or of any of their property,or if they file a petition to take advantage of any debtor's employees or agents or others for whose acts they are act,or to reorganize under bankruptcy or similar laws,or if they legally liable,claim shall be made in writing to the other repeatedly fails to supply sufficient skilled workmen or suitable party within a reasonable time of the first observance materials or equipment,or if they repeatedly fail to make prompt of such in jury or damage. payments to Sub-Contractors or for labor,materials or equipment or they disregard laws,ordinances,rules,regulations or orders of any 1.39 WAIVER OF JURY TRIAL: public body having jurisdiction,or if they disregard the authority of the Gty,of if they otherwise violate any provision of,the Contract City and Contractor knowingly, irrevocably voluntarily and Documents,then the Gty may,without prejudice to any other right intentionally waive any right either may have to a trial by jury in or remedy and after giving the Contractor and the surety ten(10) State or Federal Court proceedings in respect to any action, days written notice,terminate the services of the Contractor and take proceeding, lawsuit or counterclaim based upon the Contract possession of the Project and of all materials, equipment, tools, Documents or the performance of the Work there under. construction equipment and machinery thereon owned by the Contractor,and finish the Work by whatever method they may deem 1.40 GOVERNING LAW: expedient. In such case the Contractor shall not be entitled to receive any further payment until the Work is finished. If the unpaid The Contract shall be construed in accordance with and governed by balance of the Contract Price exceeds the direct and indirect costs of the law of the State of Florida. completing the Project, including compensation for additional professional services,such excess shall be paid to the Contractor. If such costs exceed such unpaid balance,the Contractor will pay the difference to the City. Such costs incurred by the City will be 1.41 VENUE:. determined by the City and incorporated in a Change Order. If after termination of the Contractor under this Section,it is determined by Venue of any action to enforce the Contract Documents shall be in a court of competent jurisdiction for any reason that the Contractor Miami-Dade County,Florida. was not in default,the rights and obligations of the City and the Contractor shall be the same as if the termination had been issued 1.42 ARBITRATION: pursuant to this document. It is the intention of the parties that whenever possible,if a dispute 1.37.1 Where the Contractor's services have been so or controversy arises hereunder then such dispute or controversy terminated by the City said termination shall not affect shall be settled by arbitration in accordance with the procedures, any rights of the City against the Contractor then rules and regulations of the American Arbitration Association. The existing or which may thereafter accrue. Any retention decision rendered by the Arbitrator shall be final and binding upon or payment of moneys by the Gty due the Contractor the parties and judgment upon the award rendered by the arbitrator • will not release the Contractor from liability. may be entered in any court having jurisdiction. Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'fees incurred by the parties shall be paid by the non- City of Sunny Isles Beach I Request for Proposal No. 17-02-01 8 -. n . CITY SUNNY ISLES BEACH, . 18070 Collins Avenue S1lnny Isles.Beach,Florida 33150.. : •- /5vu� 's:`� 1 i !)05 947 0606 w1l.nef l' WW.Sthl \ .. os; Cir Of 541?l PNS f T,.' ,.' y� .«6' , ::'� � 'ear, z -'�- � Y ...27'' � A 4'{'. "r�,.:.; •,s c..+�,+3 � ` °f - t ' prevailing party or,if neither party prevails on the whole,each party 1.44 SEVERABILITY; shall be responsible for a portion of the costs of arbitration and their respective attorneys'fees as may be determined by the court on If any provision of the Contract or the application thereof to any confirmation. person or situation shall to any extent, be held invalid or unenforceable,the remainder of the Contract,and the application of 1.43 PROJECT RECORDS: such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable shall not be affected City shall have right to inspect and copy during regular business thereby,and shall continue in full force and effect,and be enforced hours at Gty's expense, the books and records and accounts of to the fullest extent permitted by law. Contractor which relate in any way to the Project,and to any claim for additional compensation made by Contractor,and to conduct an 1.45 INDEPENDENT CONTRACTOR: audit of the financial and accounting records of Contractor which relate to the Project. Contractor shall retain and make available to The Contractor is an independent Contractor under the Contract. City all such books and records and accounts,financial or otherwise, Services provided by the Contractor shall be by employees of the which relate to the Project and to any daim for a period of three Contractor and subject to supervision by the Contractor,and not as years following final completion of the Project. During the Project officers,employees,or agents of the City. Personnel policies,tax and the three year period following final completion of the Project, responsibilities, social security and health insurance, employee Contractor shall provide Gty access to its books and records upon benefits, purchasing policies and other similar administrative five days written notice. procedures,applicable to services rendered under the Contract shall be those of the Contract. 1.46 PUBLIC RECORDS LAW Pursuant to Florida Statute 119.07,public records may be inspected and examined by anyone desiring to do so,at a reasonable time, under reasonable conditions,and under supervision by the custodian of the public record.Sealed Bids and Proposals become subject to this statute,notwithstanding bidders'or proposers'requests to the contrary, at the time the Gty provides notice of a decision or intended decision, or 30 days after bid or proposal opening, whichever is earlier.Financial statements submitted in response to a request by the Gty are confidential,and exempt from disclosure. Data processing software obtained under a licensing agreement which prohibits its disclosure is also exempt. Bidders are hereby notified and agree that all information submitted as part of,or in support of bid submittals will be available for public inspection after opening of bids in compliance with Chapter 119 of the Florida Statutes.The bidder shall not submit any information in response to this invitation which the bidder considers to be a trade secret, proprietary or confidential.The submission of any information to the Gty in connection with this invitation shall be deemed condusively to be a waiver of any trade secret or other protection,which would otherwise be available to the bidder.In the event that the bidder submits information to the City in violation of this restriction,either inadvertently or intentionally and dearly identifies that information in the bid as protected or confidential,the City shall endeavor to redact and retum that information to the bidder as quiddy as possible,and if appropriate,evaluate the balance of the bid.The redaction or return of information pursuant to this clause may render • a bid non-responsive. END OF SECTION City of Sunny Isles Beach I Request for Proposal No. 17-02-01 9 • '• -. CITY OF-SUNNY.ISLES BE 4CH - C 18070 ollfns Avenue � Sunny Isles BeachFlorida 33160. ;U.. t%,�. - - -305.147.0606 °j ; www sibll net. n ti c/4'et suN pti .Cs'< 4.I 4 )'t„-< + 'a �'. s �.- tir " �t,s5p-3E '."#�,•- "aq+y'a., «yam .... 13 f+.:: sY H�+ t '. �Y' z.'�, ti.� � �, � .� � � d ,x��s ? �`- - .,'.� � -�' �., .tiZ? �4 5;E�'!r�'` �`� ,;ps .x..�.F' ���y.. �-� `x1 x Xtw-.3�"'' ` .r a Y �`� t�`�• ,�'`�r 3*�'� .� j s _tr .5 c: •ua. t44 ,.s.•..4. ,Y.v __ .: z� .. � ,;.tom � -.� } F',,.Ei+ns � x`rx �r:x '-=4 ;^,z+�:x i '� § :,,`t »� -n 4 �Y Section 2 Special Terms and Conditions 2.1 PURPOSE OF BID: The City of Sunny Isles Beach, Florida, (the "City") a municipality located in Miami-Dade County, Florida,seeks to establish a contract with a qualified caterer to provide food and beverages catering services for the City's anniversary. In conjunction with the City's needs on an as needed basis, in full accordance with the terms, conditions, and specifications contained in this Request for Proposals (RFP). To be eligible for award of a contract in response to this solicitation, the caterer must demonstrate that they have successfully completed services, as specified in the Technical Specifications/ Scope of Services section of this solicitation, are normally and routinely engaged in performing such services, and are properly and legally licensed to perform such work. All activities of the caterer must comply with all applicable provisions of health, safety, sanitation, fire, and building codes. 2.2 PRE-BID CONFERENCE Intentionally Omitted 2.3 TERM OF CONTRACT This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and submittal of all required documents. This contract shall remain in effect until the completion of services, provided that the services rendered by Firm during the contract period are satisfactory and that City funding is available as appropriated on an annual basis. However, in the event funding is not appropriated on an annual basis during any particular year within the contract period, the contract may be canceled upon thirty (30) days written notice to Firm. In such an event, the City shall only be responsible for the reasonable value of services performed prior to the effective date of termination. 2.4 OPTIONS TO RENEW Prior to, or upon completion, of the first initial one (1) year term, the City shall have the option at its sole discretion to renew this contract for an additional four (4) one-year renewals. The contractor agrees not to assign or transfer the contract, or any portion thereof, without written approval of the City of Sunny Isles Beach. 2.5 METHOD OF AWARD See section 4 of this solicitation City of Sunny Isles Beach I Request for Proposal No. 17-02-01 10 CITY OF SUNNY ISLES UAC.H` 18070 Collins Avenue • . Sunny isles Beach, Florida 33.160. ,s .� 305.947.0606 www sibfl.netI . I nt. hF. .'•::Fi0p0 4' (.16OrDOPt4 . 14.�.e��' r{ 2.6 PRICE The prices proposed by the selected vendor shall remain fixed and firm during the term of contract, in addition to the prices quoted for the optional four renewal periods. The bidder's quoted price must include all labor cost and total cost of providing services including, but not limited to, the following: overhead, set-up and tear down, profit, travel time, service charges, gratuity, delivery, potable water, fuel, propane, generators, food products and transportation, beverages, ice, all necessary catering equipment including refrigeration, warming units, serving items, carry out food containers, utensils, napkins, and fringe benefits. The awarded proposer agrees to keep this offer open for acceptance for One Hundred Twenty Days (120) after date of opening the proposals. 2.7 PERFORMANCE BOND Intentionally Omitted 2.8 DELIVERY F.O.B. Destination. Town Center Park 17200 Collins Ave, Sunny Isles Beach, FL 33160, including but not limited to any other designated park within City limits. 2.9 INSURANCE Upon City's notification, the Firm shall furnish to the City Manager or his designee, Certificates of Insurance that indicate that insurance coverage has been obtained, which meet the requirements as outlined below: 2.9.1 Comprehensive General Liability Insurance Contractor shall be required to purchase, maintain, and keep in full force, effect, and good standing, Comprehensive General Liability with primary limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate during the initial and any renewal term of this Agreement. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Premises and Ongoing Completed Operations—on a primary and non-contributory basis including waiver of subrogation on behalf of the City of Sunny Isles Beach. • Independent Contractors • Broad Form Property Damage • Broad Form Contractual Coverage applicable to this specific Contract, including any hold • Harmless and/or indemnification agreement. • Personal Injury Coverage with Employee and Contractual Exclusions removed,with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. City of Sunny Isles Beach I Request for Proposal No. 17-02-01 11 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach..Florida 331.6 5 " l , -305.947.0606 4ao\.. -. - www sibfl.net:• 452:70tf ;1444=4; ' Ss,4''c. t.:_ ti.- a•g" it r �,, J4"-i zS ' � - ,i � .,,' �.� PSF+ ✓" ahv _s-^'. -.::c ,u"$,a-_4 s.7- n,zc • 2.9.2 Umbrella Insurance Contractor shall be required to purchase, maintain, and keep in full force, effect, and good standing, Umbrella Liability Insurance above the primary commercial general liability, automobile liability, and employers' liability policies required herein. The limit shall not be less than One Million Dollars ($1,000,000.00) each occurrence and annual aggregate per occurrence during the initial and any renewal term of this Agreement. 2.9.3 Worker's Compensation Insurance Worker's Compensation Insurance for statutory obligations imposed by Worker's Compensation or Occupational Disease Laws, including, where applicable, the United States Longshoremen's and Harbor Worker's Act,the Federal Employers'Liability Act and the Homes Act. Employer's Liability Insurance shall be provided with a minimum of One Million Dollars ($1,000,000.00) per accident. Contractor agrees to be responsible for the employment, conduct and control of its employees and for any injury sustained by such employees in the course of their employment. 2.9.4 Business Automobile Liability Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Owned Vehicles; • Hired and Non-Owned Vehicles; • Employers' Non-City ship. Before starting the Work,the Bidder will file and make sure that all certificates of insurance required by this document and by the Contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City by certified mail. The City shall be named as an additional insured on the above-referenced policies. The Bidder agrees that if any part of the Work under the Contract is sublet,they will require the Sub-Contractor(s) to carry insurance as required, and that they will require the Sub- Contractor(s) to furnish to them insurance certificates similar to those required by the City in this section. 2.9.5 Cancellation and Re-Insurance If any insurance should be cancelled or changed by the insurance company or should any insurance expire during the period of this contract, the Firm shall be responsible for securing other acceptable insurance to provide the coverage specified in this section to City of Sunny Isles Beach I Request for Proposal No. 17-02-01 12 r CITY OF SUNNY ISLES BEACH 18070 Collins Avenue . Sunny Isles:Beach, Florida 33160 E,o14NY 1`j • 305.947.0606 Ao' Y- ,.�`.. �vuw s,bil net j _ = lin, ',se, '+..-F-.Gay- 4,- r-•O!SUNP r t ' f 4scc . 7 ' i :Y e a .s� .::,:.e-r =6:" .',)5' e' 7 � rW - = -r . . � . : - maintain coverage during the life of this Contract. All deductibles must be declared by the Firm and must be approved by the City. At the option of the City, either the Firm shall eliminate or reduce such deductible or the Firm shall procure a Bond, in a form satisfactory to the City, covering the same. NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS AN ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE. 2.10 MONTHLY INVOICES PAYMENTS Cut-off date is the close of the last business day of the month. Vendor shall submit by the 10th day of the following month vendor's completed Statement of Services/Invoice. Should the 10th fall on a weekend or holiday, Contractor shall submit his application on the next workday. Vendor is advised that processing of invoices must follow this schedule, as the City has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that month's billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next month's billing cycle. 2.11 CLEAN-UP All unusable materials and debris shall be removed from the premises at the end of the workday, and disposed of in an appropriate manner. Upon final completion, the vendor shall thoroughly clean up all areas where work has been involved as mutually agreed with the associated user department's project manager. 2.12 COMPLIANCE WITH FEDERAL STANDARDS All items to be purchased under this contract shall be in accordance with all governmental standards, to include, but not be limited to, those issued by the Occupational Safety and Health Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). 2.13 SAMPLES MAY BE REQUIRED DURING EVALUATION See Section 4.4 2.14 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON PRICE QUOTES: While the City has listed all major items within this solicitation which are utilized by City departments in conjunction with their operations, there may be similar items that must be purchased by the City during the term of this contract. Under these circumstances, a City representative will contact the primary vendor to obtain a price quote for the similar items. If the items requested are the same as the items being requested herein the itemized pricing shall apply. City of Sunny Isles Beach I Request for Proposal No. 17-02-01 13 - CITE OF SUNNY ISLES BEACH 18070 Callrns Avenue Sunny Isles Beach, Florido'3316i 014NY til( 303.947..0606 ° ` `' -400), tiv_ww sibbFI net . )ni F f .0.- '' or suK47z ' ,f^I. ry,, s � �, .s s��.so",�5 'u ter',. ± * .j '4:•. z'�,. -,.," a ,�q` _e ..,Ma a-•:. . {*'wYz- ,a.; v- °r' 'd c= +" -�'.i -' L m;t ,s? A �,'a ¢ .si"" ,. -R� < `m.3fk✓'x„ F�? . ° �"' t r" «'rw r .r4' ;;Y: •• 2.15 BACKGROUND CHECKS The successful Firm will be responsible for hiring the necessary personnel to conduct the specified services and will comply with all federal, state, and local laws related to minimum wage, social security, nondiscrimination, Americans with Disabilities Act("ADA"), unemployment compensation, and workers'compensation. All staff assigned to this contract shall be required, at their sole cost and expense, to pass a criminal background check prior to award of the contract. The criminal background check shall consist of a Florida Department of Law Enforcement("FDLE") Florida Crime Information Center/National Crime Information Center ("FCIC/NCIC") criminal records check. Any employee not meeting this requirement will not be permitted to work at any City facility. 2.16 SUBCONTRACTORS If the Contractor proposes to use subcontractors in the course of providing these services to the City, this information shall be a part of the bid response. Such information shall be subject to review, acceptance and approval of the City, prior to any contract award. The City reserves the right to approve or disapprove of any subcontractor candidate in its best interest and to require Contractor to replace subcontractor with one that meets City approval. Contractor shall ensure that all of Contractor's subcontractors perform in accordance with the terms and conditions of this Contract. Contractor shall be fully responsible for all of Contractor's subcontractors' performance, and liable for any of Contractor's subcontractors' non-performance and all of Contractor's subcontractors'acts and omissions. Contractor shall defend, at Contractor's expense, counsel being subject to the City's approval or disapproval, and indemnify and hold harmless the City and the City's officers, employees, and agents from and against any claim, lawsuit, third-party action, or judgment, including any award of attorney fees and any award of costs, by or in favor of any Contractor's subcontractors for payment for work performed for the City. END OF SECTION City of Sunny Isles Beach Request for Proposal No. 17-02-01 _ 14 . CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny t ies.Beach, Florida 33160 I sup'" 305.947 0606 0` •';‘k, 's. orSUµP� F �' " .s' x s �'S.t y� r Section 3 Scope of Services / Technical Specifications 3.1 SCOPE OF SERVICES The purpose of this solicitation is to establish a contract for the purchase of food and beverages catering services for the City's anniversary party.The vendor will be responsible for supplying all food and beverages, including, but not limited to, all food area needs (ice, condiments, tables for prepping and serving, storage, garbage management) all cooking supplies, grills, cookers, chaffing dishes, pans), all serving supplies (Forks, knifes, spoons, plates, cups, gloves, napkins) and all labor services, including staff. 3.2 MINIMUM REQUIREMENTS -The following minimum requirements will be considered in the review of each bidder's responsiveness. Failure to meet or exceed minimum requirements will disqualify bidder from consideration. 1.Similar Experience.The proposer must be regularly engaged in food service including, but not limited to restaurants, catering companies, or other similar food industry businesses. Proposer shall demonstrate previous experience in regards to the requirements of this solicitation for a period of no less than five (5) years. 2. Proposer's References. Bidders are to include a minimum of three (3) references from contractors or projects the Bidder considers of a similar, size, scope and complexity. The attached form found in Section 6 is to be used and included with the Bid submission. 3. State and Local Health Requirements.All Caterers' employees engaged in the preparing, handling, serving and storing of food, must meet and maintain State and Local Health Department requirements, including certification(s) to serve food to the public at temporary events.The Caterer shall sell only foods that comply with all applicable federal, state and local laws, acts, orders, or regulations including, without limitation on the generality of the foregoing, the applicable sections of the following laws, acts and regulations: i.The Food and Drug Act ii. Applicable Meat Inspection Regulations iii.The Humane Slaughter of Animals Act and Humane Slaughter Regulations iv. The Official Methods of Analysis and Association of Official Analytical Chemist v.The Federal Department of Agriculture-Products Regulations vi.The Fish Inspection Act and Regulations vii. Meat and Canned Foods Act viii. Fresh and Processed Fruit and Vegetable Regulations ix.The U.S. Grain Act and Grain Regulations City of Sunny Isles Beach I Request for Proposal No. 17-02-01 `'15: CIT:'OF SUNNY ISLES BEACH `- 1.8070:Collins Avenue. - Sunny_Isles Beach, Florida 33160 • -305 947.0606 2400,- ` www sg5F! net �,r" - �� __. - s' /•,..010 hoc •�: C- Of SUN P,a , -r• s'+C ' -s, '� �'. ms`s "�' '<x �.�r.�`.,�' .:..��. - --�"� r_E Y�� :'_5.-:�'`°}..$�s`�,^ �w.� S .ri�,,.Ta � �!*r-L 't-. ....i�� '-�`7`':,>'� ,.�'.'> t'h,.r s `fl a- r ,r z k.a `"�.ck•"2 � -.s:,� 4.Valid Business Tax License. 5. Provide all necessary tools and/or equipment to complete assigned services. 3.3 DATE OF EVENT The event will be held on Saturday,June 17, 2017, Event Time: 11am—3pm.The awarded vendor shall also be available to accommodate contracted service on an alternate date and/or time such as the following weekend, should the event be rescheduled due to weather or other unforeseen circumstances.The awarded vendor must be all set up, and ready for services at least one(1) hour prior to the event start time, and removal of items within two (2) hours of event end time. 3.4 AMOUNT OF PLATES SERVED Event Attendance: 2,500 — 3,000 plates served. Only one plate per person is to be served. Price proposal shall be for 3,000 people however the undersigned understands that the City reserves the right to lower the count to 2,500 attendees within 7 days prior to the event without the per person cost changing. 3.5 TYPE OF FOOD Caterer will submit proposed event menus for review and approval. The awarded vendor shall not make changes or substitution to menus without prior written approval from the City. Below is the comprehensive menu that is requested for the event. Any alternatives to this menu, must be disclosed in your proposal. Vendors are strongly encouraged to include a kosher option within the menu for approximately 100 people; however, this line item is not a mandatory requisition. o All food — Main Dish Entrees o Include multiple options for main dish (must have at least 1 vegetarian) o Multiple side dishes o Dessert Cakes o Condiments o Beverages, variety of soda and water 3.6 COOKING Catering staff shall cook on-site, but not under tents.The successful Proposer shall comply with all federal, state and local rules and regulations regarding food handling, operation of a concession business, and any other laws that would apply to operating a similar type of business. Special attention must be paid to the regulations outlined by the State of Florida, Department of Professional and Business Regulation, Division of Hotels and Restaurants. 3.7 TRASH All trash shall be taken by the vendor. No trash shall be left onsite including cooking oil or refuse. It must be disposed of properly and not poured down the sewer drain. City of Sunny Isles Beach I Request for Proposal No. 17-02-01 16 • �" � ' �� . � � - `� ` ' � , ! ' H - ' CYOFS . ^ 18070 ' titer is `- • 3J8 SODA TENTS The caterer shall have one (1) soda tent located near their station at the park. The Caterer shall provide at the tent a variety of soda, water bottles and ice. Non-alcoholic beverages only. There is no limit to how many drinks guests can have. 3.9 FOOD SERVICES The caterer is to provide a sufficient number of food servers to serve the food under a designated Tent. The City will also require the servers tocutand serve 1Osheet cakes hothe a�endees, and the alternative deserts. The sheet cakes shall have the following design printed on 5 of the cakes. The other 5 cakes shall be printed with the City Logo as shown in section 3.10.1. ' - . '.. City �of�unny Isles Beach IRequestfor Proposal No. 17-02-01 17 CITY OF SUNNY ISLES .b-kCH ,., ... . , . - - -- 18070 Collins Avenue -. Sunnyld--"s Beach Pori& 33160 105 947 0606 cvww.sibil.net L . • •--.. /. \N, tIWY* ..• - ..,...e. ? .• 9°,,---''----1:03 '.:4. 1. • t t,0 •^3 e c, f4 Of .-• 14 ;24 ; ' ""-'',..r‘--, .',-.,--$:t '",,,,,-,-;-'''...`W--i.f--,74',.:.;,<--i,-;!:-7' ..-„,-„•,.',,ilrz,-`-=,',,-^'"*,,,,-,...=',1 .:„/ -,-..s,'„ ,-ot,- ,, 2.• -,..- ,-- ' _ , - _,, . ' ': ' -- :---'..-'-, ,,''t,'''''', '- ' -- ,' ---.' •_,,-',." - , • • - ,, --.,.,-.--t - . . -- 3.9.1 EXAMPLE OF LOGO --- 9 • , 20W YEARS SUNNY ISLES BEACH EXAMPLE OF CAKE • ...-, - -, 1 ". ,-• '.. - -,,; ,,,„ :,:•„- ,- •A--',.- -.,,,—..- __. • - -:,---------- — -.....F.:•:-. --1, .-,----7..7.7-rw,:ii,76,5,-.4,„2.:.- ': ctromr_ im--"teL._- •:3/4.%, ..,,,:::,1:,,A,...1., ..f.. .,.......1.-.0 7,,?$A14`•';'''' :4..Atee,ar. r.:1,•= ,=,d• 1...72,7a:-_7;e44,,,,Wmi. _itt4,,v3,1 .;.,:f14„;,,:# --•:;------1,•tf:V,1.1,W''..' ..., ' - - ..._. _• - V±Ria,"&v.1W-"'-'-'5.,%;,m.-:;„:„.;:itt.;714...x ';.1e..'6,- `•:,./-,1' - k , _ -, . Attt. , , ' 1 1 1.'.'.i.'.f:41 ?..1.= ', -.."---7: -,1.*:,:',,,''',,.,--:/-- \ ,•_.--;:i ,-, .,:o:-•i,,.-t ,,,-; .:•: . :-5 .... -:.,, i--.64-,,,.,F \f; • - ,.....,.......„ ..,,, ,t;«., ','•-"--„''''....'7:-.. '..,-,.. .7.,..— ,„1 L. -7--""" ',,......t:::,7f.:'-' ,,-,. ;-„,--:,,,...•: :,..,‘,,,,=•-,..,---,4--... ,,,Itii, '''''''''' *,,' "Aig t-"'". "="'71.r4-'24t--- Az.;;,,„,. ..'„:,.,..'„..''''7'....-7:".r.7: 1'z'•,.-V.:-"•'•rthr--..,- ----- ,"•"-'''' '•.' •.-1,17.ew.Ksf0), st; , ---,,,,f,.-^,,,,@:---,-",:---, -.:-.4..,-,- "-- --.4.• &"-...------. --,. .-- :"--j 7,,,.;••/;?-%•.• sA.•:,,•"..t..„.„ ,-, •••••=4; ... .."---- -.••••••• ----,,,:r.,1:•.••• 74, ?..a.,, ,,r.... j':',*Ii..-•.?:V •• ....::-._._.„..._...._,_ _____„.... ..„.„---.:4„,"4.4,;%,2alei„,,,,,... r,fgeg.:7',kV. ,'-1.c.„.,,,,,,--A.A.-:-...,- ;,:;.,;,,.z4.. if,••?be...?"?.-'•••'lf••--'."----1" ' , .„',1,7••••••Mq.•.1.V;'"44-. ....-LAtcf..444,,z: le,4:::'..".',"-z?4,4!t--«.1 'k., :4.-e.•-• ,41-*Ve4.°-•<.%7,;.,- ,,,4=---7,_;T:- e- I.,,---.-= • 3"-'00",,,,i1-4"...,,./.+.4 l'f:: .f"-`1,C?',.4% 1... ••.'".,,i........N.,,,,,..,........, , City of Sunny Isles Beach I Request for Proposal No. 17-02-01 18 , • . • .. CITY OF SUNNY-ISLES"_BEACH tOCtillin�Avenin Sunny Liles Benc{i, Floridci 33160 ;�t4"r,s1N. o 305.947;0606 �\ �vww s:bFI,net '-..,.it.,:w ' )2... + °°, iti . ter Q sirs of s�sr•+P� !`,,,q, ,a'Y. » :�` j ,,,„,—„,,,,,,,,w4-:_.:,._ a,.g°� �`;' r� .e, :�, fi„ ,,,,,,,,..„-:,1,-,,,,,,,,, 'mss.., "�` ;:,,,,,-„,,,,....t,,,,,,,,,-..,-,7,-,,,,,,,::„.,-_-,, .,,.a y, ` }#}rY :d Crw.�s.� hr ”# s mai s..s. %-t'Fs h,',,„'v}r $ c�w4. __:, wss;"?i :ei•I'� "fr,? ,. s=ib 1 :--, ''.; s £i 're> xew i^.J'x ,s" .d- �'��.'�'✓,�r� R+ '. a(5y ate ,=,.a- $"'4s sds3.,,s�; ii4 +' t,.'�r..= 7'.''s'7 "� " 5. 'F ,� p'a < r _ 3.10 PARKING Parking will be under the William Lehman Causeway (19200 Collins ave). The City will provide a bus to bring workers from the lot under the causeway to the park prior to the event and from the park to the lot after the event. The City will coordinate with the vendor the pickup times with the awarded vendor. Parking on site can consist of up to two food trucks and one ice truck(if needed). 3.11 PLATES AND UTENSILS The vendor must supply all plates, utensils, cups, napkins and serving dishes. 3.12 ITEMS PROVIDED BY THE CITY To ensure that the specified services meet the requirements of the City of Sunny Isles Beach, the City will provide/ perform / furnish to the Caterer the following: • Tent for food service • Barricades for lines &to block off cooking area • Staff to check people into the serving area (vendor to provide serving staff) 3.13 SITE The site of the event will be located at Town Center Park at 17200 Collins Ave, Sunny Isles Beach, FL 33160. The area available for the caterer is no greater than a 60'x 60'area inclusive of a 40'x 60' tented serving area. There will be space allotted for 1 box truck to allow for the immediate access of .erishable food items , - i--- ria ,e- gin zr r t'-',Y.---74',.e.:,t---,440.. .t`.� ? 8 ,x ti. ! v" .ter ..-1,/.....,'-;,,-.,, jF- 'e f L "S-` Y • lM��La.,. fi ` �{,$ • '''',,,-. ...-J'.-- ,<:--.,-,', ' ate bi,� " .�.'�a'-,,v-�, ., r � 3: f0 i Y'..j.:,-, :';',.-Z."- z Y "."'S"'. D" i -Z-,4„*4--,' - ---...ti%14Aiii'i END OF SECTION City of Sunny Isles Beach 'Request for Proposal No. 17-02-01 19 _ CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach Florida 331 60 �r\ 305.947.0606 _ ;9 � 4,\ www siiif:net 1(� 1• ' •tlG* _ O ri�F a!sup . ? cfs- #nit._ G r asst '-SevdS s, 'G .''xi�"':'V t - g�r, c,: y � �"r p� #xa* F ,�. &k�r '"..,�''.. � e,2�' #..,�` + C i r 2' � r`}. 4..• n Section 4 Evaluation Process 4.1 Review of Proposals For Responsiveness Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined in the solicitation. A responsive proposal is one which follows the requirements of this solicitation that includes all documentation, is submitted in the format outlined in this solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the proposal being deemed non- responsive. The contract will be awarded to the lowest responsible and responsive proposer whose proposal best serves the interest of and represents the best values to the City in conformity with section 62-8 of the City code. 4.2 • Qualifications Criteria Proposals will be evaluated on the criteria listed below. Technical Qualifications 1. Proposer's relevant experience,qualifications and past performance, including with Governmental Entities 2. Firm's Financial Stability 3. Proposers approach methodology to providing the services requested in this solicitation 4. Resources and Availability Price 5. Proposer's proposed price Sampling 6. Food Sampling 4.3 Price Evaluation The price proposal will be evaluated subjectively in combination with the technical proposal, including an evaluation of how well it matches Proposers understanding of the City's needs described in this solicitation, the proposers assumptions, and the value of the proposed services. The pricing evaluation is used as part of the evaluation process. The City reserves the right to negotiate the final terms, conditions and pricing of the contract as may be in the best interest of the City. City of Sunny Isles Beach I Request for Proposal No. 17-02-01 20 - CITY OF SUNNY ISLES BEACH 18070 Collins Avenue . _. Sunny Isles BeachFlorida 33160 • 305, 47 4606 °f .3;\ •; . st Www s;h1lr. city e x WO.P`'9 mac `,'u.. .,>.�' '•• . : N •'c ` a.' ^"€ '' t s t - 4-, $ •yw.,F d -.: G `` n 5 s` rtidormss w < e •iy-, oa .;f3,s ..g .,.z }.- ,fie a� a,=, -v 62F•: \E-4- .r s -.�+�,. .,� r- -s+r..:c• t, 3� r u L� �- ! Yc z �.r=.�,�.rr ' ifx�. �"+ x�. !`.-->•".2i-u."�ks'.a. -,4p.�x:"�•ter. o T - t sJ'' �- -.. s.,y..E. x r a: sy z# x a;,P" -,€ .. r - .3 r. :. • ._..} ".i 4.4 SAMPLING At no cost and commitment to the City, the proposer may be required to conduct a taste sampling for an estimated 10 guests. The sampling shall include samples of eiery item listed on the proposed menu. The Proposer will be notified of the date in which they will be required to conduct the sampling. 4.5 Negotiations The City may award a contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the Proposer's best terms from a monetary and technical standpoint. Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement on a contract, the City reserves the right to terminate negotiations and may, at the City Manager's or designee's discretion, begin negotiations with the next lowest responsible and responsive proposer.This process may continue until a contract acceptable to the City has been executed or all proposals are rejected. No Proposer shall have any rights against the City arising from such negotiations or termination thereof. Any Proposer recommended for negotiations may be required to provide to the City: a) Its most recent certified business financial statements as of a date not earlier than the end of the Proposer's preceding official tax accounting period, together with a statement in writing, signed by a duly authorized representative, stating that the present financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an explanation for material change in the financial condition. A copy of the most recent business income tax return will be accepted if certified financial statements are unavailable. b) Information concerning any prior or pending litigation, either civil or criminal, involving a governmental agency or which may affect the performance of services to be rendered herein, in which the Proposer, any of its employees or subcontractors is or has been involved within the last three years. END OF SECTION City of Sunny Isles Beach I Request for Proposal No. 17-02-01 ?21 CITY OF SUNNY SES BEACH :. , , 18070.'CoII"rn "Avenin Sunny_isles 1 Florida 33160 ;i�reY,�e - '105"947.0606 - I) .. �'.�0`" - b:l it� I lNWW 5+ E'Et 1�yn rh -Cflypf5u P'.. :*mo i S-r'2 $ri - x `� 'r t.$ f 9 z`U M s r" ' `` s f .{;. .77‘ �. ;..a` ;" '� t.4 ^.s ,+ �"„�`r-yay�� "` .5=g+, �,',y,.: ''j`y�- +is�� �,'x"�._... �u s •`meq f�`a-"�•y�t ,vr• z�"3+ s.,," Z�� �yt �''' ? �.s � ."'t '�: .'� 5 "ki `°+ — +;-^ #ti, d4' w �' ` s` 1A4--WA -- - 3� s' :^7,-.:,--1 :;' ,.::V',--;:242' ie' ,amu }Y r ; a c a 9 ''''','' '' ,4,1`,! ,",'`,:;;i.. :;.w- 7 C zc - - k" .y1 ,a 4- ?$,r --, Section 5 Proposal Format 5.0 FORMAT Proposers must submit(1) original and four(4) copies of the Proposal. The original Proposal must contain an original signature in blue ink. Submit one (1) digital PDF copy of complete Proposal on a CD or USB drive. Be sure that the individual signing the Proposal is authorized to commit the Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the name of the Proposer, the RFP number, and the page number. The City reserves the right to request additional data or material to support Proposals. All material submitted in response to the RFP will become the property of the City. LABEL EACH SECTION AS NUMBERED The proposal must be in the following format. 1. Company Information In response to this Proposal, all Proposers must provide the following: • Name of Agency/Company (including any "Doing Business As" names) • Company Locations. The company must be authorized by Florida to do business in Florida • Internet Web Site Address (if any) • Details of Entity Business Structure (Corporation, Partnership, LLC), W9 Form • Date Founded • Home office address and telephone number, and local address and phone number • List of any current litigation that would threaten the viability of the firm or the performance of this contract • Identify all complaints filed with the State Department of Consumer Affairs, Better Business Bureau, any other agency maintained for consumer protection, or in any Florida court, state or federal, against your company within the last five (5) years that concerned in any manner your delivery of the kinds of services requested in the RFP. Provide disposition of each. • Proof of insurance 2. Qualifications Proposer's relevant experience, qualifications and past performance. Any certificates shall be included with the solicitation submission and any amendments or renewals. • An explanation of why the Proposer is the best qualified to perform the contract and demonstrate its qualifications including an item-by-item disclosure outlining how the firm meets or exceeds the requirements of this RFP. • A schedule of proposed services. The schedule should include the Proposer's understanding of the issues and tasks of the project at hand. • Food handling Certification(s) • Local Health Department Certification(s) • Department of Business and Professional Regulation (DBPR) License City of Sunny Isles Beach I Request for Proposal No. 17-02-01 22 - CITY OF SUNNY ISLES BEACH 180'70"Collins Avenue Sunny Islf=s.Be6ch, Fidrido 33160 T- 305 947.0606 ,375.947.0606 0 oto, • v t: Y. SF C7—Of St)t.1 14 v.Fs,..� r.�,""y''r A•. -c - 5.� '".' ..� a z$ d. .riY '�" a* rr� ,•i» any'..` .': ,,, r, .,.E Iry • f i fJ� 3. Staffing All employees of the Contractor shall be considered to be at all times the sole employees of the Contractor, under the Contractor's sole direction, and not employees or agents of the City of Sunny Isles Beach. The Caterer will provide and maintain uniforms for all employees with the company's name displayed on it. Uniforms should be clean, neat and appropriate for a family atmosphere. All serving staff shall wear plastic gloves when serving food. The Caterer's employees shall reflect personal cleanliness. Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that will be assigned to this project and experience and qualifications of subcontractors. Provide sufficient staff for event, including a designated event representative assigned to manage the event. The size and experience of the company staff pool from which staff assigned to the management contract can be drawn. The composition of the staff team should include; • The names of the full time employees in the area responsible for this contract • Their function in the company. • The name of the person who will be responsible for the coordination of work. 4. Approach / Methodology Proposers approach methodology to providing the services requested in this solicitation Suitability of the methodologies and approaches used in achieving tasks • Overall organization to completing the project • Ability to meet desired timelines and deadlines • Proposed site plan • Logistics of the event such as load in and out time • Support requirements need from the City if needed (Utilities, water etc) • Sample Menu with any corresponding pictures 5. Cost of Services Each firm shall submit in their price proposal and any pricing conditions or contingencies must be:clearly stated. (See attached Bid Form — Price Proposal) 6. References Each Proposer must submit a list of three (3) references of Current and Past Customers in the last five (5) years of which they have provided services similar in scope and size of those described herein. • Each Reference questionnaire (found below) must be signed with contact person and phone number. The City retains the right to request any additional information pertaining to the Proposer's ability, qualifications, and procedures used to accomplish all work under the contract as it deems necessary to ensure safe and satisfactory work. 7. Contract Forms All completed contract forms END OF SECTION City of Sunny Isles Beach I Request for Proposal No. 17-02-01 23 ° o -CITY Of. SU NY ISLES BEACH l 1807.0 Collins Avenue; Sunny Isle Beach;Florida 33160 SVKnx„?st 305:94/.0606 www 5 bil.nei ,441,1r,‘ • �3t ,. .•:oto: 5 -clTf Of SUN PHS { ;.:`"k's,# .'r:t;,�nye'`? s a, •v"'x ,a^ Bann x'°s' f kr %, +` cam'y«" a ' :+w.'w �„u, ..• � cx .r' -xsi ¢44 s 4 'nN-a ,"� .4"-- ,.c �€d N� k � . {'r' -t .0 +5 .. c sem% . F SL -t {.� �,� x„," •1 . `" a 'T'�. y."$ .-47'-'13,;;;;14".'",74.17,444;,1f ' '-. �_ -rYa 'S ', ' • _ ^.$-w �,,,:a:. -5 .�, _�y ia'` Fb` ca' z :-`*stti _ r.. .`e n,,�_, ,. 7 -- .F y DELIVER TO: REQUEST FOR PROPOSALS City of Sunny Isles Beach SECTION 6 OPENING: 2:30 PM City Clerk BID SUBMITTAL FORMS 18070 Collins Avenue 03/7/2017 Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES F.O.B. DESTINATION, CITY IS TAXED EXEMPT, DELIVERED TO CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of 02/8/2017 Pages 24 through 29 Sealed bids are subject to the Terms and Conditions of this Request for Proposals and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. RFP 17-02-01 Catering Services for City's Anniversary A Bid Deposit in the amount of 00/0 of the total amount of the bid shall accompany all bids A Performance Bond in the amount of 00/0 of the total amount of the bid will be required upon execution of the contract by the successful bidder and City of Sunny Isles Beach Procurement Agent: Firm Name: Genesis Cuevas Commodity Code(s): RETURN ONE ORIGINAL, FOUR COPIES AND ONE DIGITAL PDF IN USB OR CD OF BID SUBMITTAL PAGES AND AFFIDAVITS FAILURE TO SIGN PAGE 29 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON- RESPONSIVE City of Sunny Isles Beach I Request for Proposal No. 17-02-01 24 . CITY-OFSUNNYISLES BEACH 13070"C011ins"Avenue - HT1 t1 Y'jJ - Sunny Isles Beoch,-Florida 33160 • 305.947,0606 �o \art` www.s!btl.net d or stso �'—"F'iF.f. '.; t s. £" ..,r` .,.v�"�`...r`<. 4.6.%`..R`.Ez�"�,.rif" �'T�"�#$'=• ::`."� �'*>^`m# � -_ l #3..^.x�l,..Y 'y.s t��: §xr. �y�w :x A °tF*-��° .p�^�..{a. k• 'r -.- �,�`c},� n,S3-a .-u�' �' ?'<,';� M.�A..9` �� a ,:. t. Y v,rSi ' r^ F � f `�""z �a'`�..�" 'zs.."�.c'�'r`^ ��`'� �# tt '-s.E..>• �'"t'.�i<�<q,."^ °�„u ,. a g `� ' "` �"d ✓ 's`'2 ` �" ��'�'7." ste-s' �r.�°�"i PRICE PROPOSAL BID FORM # Description Estimated Unit Cost Extended Cost Quantity Price per person 1 (June 17, 2017) 3,000 $ 1 6'90/3 $ Renewal Periods 1 (June 2018) 3,000 $ $ 2 (June 2019) 3,000 $ $ 3 ( June 2020) 3,000 $ $ 4 (June 2021) 3,000 $ $ Total Contract Amount $ * The bidder's price per meal must include all labor costs and total cost of doing business, including, but not limited to, the following: overhead, set-up and tear down costs, profit, travel time, service charges, gratuity, delivery, potable water, lodging, fuel, propane, gas electric, generators, food products and transportation, beverages, all necessary catering equipment including refrigeration, serving items, carry out food containers, utensils, napkins, and fringe benefits. City of Sunny Isles Beach I Request for Proposal No. 17-02-01 25 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach- F lorida 33160 ;��'"ter 305 947.0606 wwv s,bfl,net ~C _1 9 rgr T.I • x -.;'° .r ', Y �a�-:�Y"-� �w .a; �.rn r ° ? °so ` -:d{ � 4 -' T,; b � +a° x f '� xzs�.. ,r$,,, '� Y x sem. Kx .x >�e,� fa cr 1' x Mrt C `-1.v x i&,� - S-11-* . _..� ,.`� #• "` ia" 'd 2 *`' ,+Sez^' x'" '. -i"5- ti a mss+ . L REFERENCE QUESTIONNAIRE It is the responsibility of the consultant/vendor to provide a minimum of three (3) different references other than City of Sunny Isles Beach using this form and providing this information with your submission. Failure to do so may result in the rejection of your submission. Giving reference for: (Bidder) Aaron's Catering Firm giving Reference: GMG Advertising Address: 13500 N Kendall Dr.#115, Miami, FL 33186 Phone: (305)752-2512 Fax: Email: Mike@gmgadvertising.com 1. Q: What was the event that proposer was assigned to cater at and how many people were served? A: Chef Adrianne's Demo at Diamond Resort Orlando for 1,500 people 2. Q: What was the type of menu assigned to the proposer? A: Hors d'oeuvres. Short Rib and Polenta. Nutella Bread Pudding. 3. Q: What was the dollar value of the contract(per person unit price)? A: $180 p/p 4. Q: Do they perform on a timely basis as required by the agreement? A: Yes 5. Q: Was the project manager easy to get in contact with? A: Yes 6. Q: Would you use them again? A: Yes 7. Q: Overall, what would you rate their performance? A: Excellent 8. Q: Is there anything else we should know,that we have not asked? A: The undersigned does hereby certify that the foregoing and subsequent statements are true and correct and are made independently, free from vendor interference/collusion. Name: /Michael ovides Title CCO 1. Sign Name: %' I ,. : ' Date: 03/06/2017 City of Sunny Isles Beach I Request for Proposal No. 17-02-01 26 CITY OF SUNNY.ISLES BEACH..: . - 1800-Collins Avenue Senn+ IslesIorido 33.1.60 i0,4N4N, 305.947.060 ,°/a� Viz` V . s�bfl.net ,,. �Yi • • jMOM. ASF. �•_.clG4t h4- Cl6*or suN PNO vT-r.,�+; waif'-.r s FS .' ,�.r..,, �r�;; ,_`,, ,erg s ."t, ' 1„,,: % ' z 'a r > `'fit -- sa�Fk °j5' �'S > .ii-" A.4":`• ,.t• °`c,7--"x` ,}yxx .Ks a ^.x,a • 5-7 REFERENCE QUESTIONNAIRE It is the responsibility of the consultant/vendor to provide a minimum of three (3) different references other than City of Sunny Isles Beach using this form and providing this information with your submission. Failure to do so may result in the rejection of your submission. Giving reference for: (Bidder) Aaron's Catering Firm giving Reference: Chris Weinberg Events Address: 7251 NE 2nd Avenue. Loft 109. Miami, FL. 33138 Phone: (305)244-6603 Fax: Email: inquiries@chrisweinbergevents.com 1. Q: What was the event that proposer was assigned to cater at and how many people were served? A: Bar Mitzvah at Vizcaya Museum and Gardens for 700 people 2. Q: What was the type of menu assigned to the proposer? A: Kosher style hors d'oeuvres. Fish and Beef dual Entrée 3. Q: What was the dollar value of the contract(per person unit price)? A: $300 per person 4. Q: Do they perform on a timely basis as required by the agreement? A: Yes 5. Q: Was the project manager easy to get in contact with? A: Yes 6. Q: Would you use them again? A: I already have, and will happily keep doing so 7. Q: Overall, what would you rate their performance? A: Perfect as usual 8. Q: Is there anything else we should know,that we have not asked? A: The undersigned does hereby certify that the foregoing and subsequent statements are true and correct and are made independently, free from vendor interference/collusion. Name: Chris Weinberg Title Founder/Lead Event Producer Sign Name: Chris Weinberg Date: 03/06/2017 City of Sunny Isles Beach I Request for Proposal No. 17-02-01 26 • • R: .:: - Gli j: • - � Sr SEE C ' � fir � T Z0 � �, � ,��� ac illatidQ�f33 60 _ ,s�t ' 305 470._i� �` u� - �``'•`, wwws• 'Fyn-j'ri0):r r` ;: itr `t+'r+� „•Of S1S$P ,z_' at•F- - s y?a,%' i '2'7 >3 E•' e't..< 'k ..}§"' - to ".' y,++Sts rzi ek ? i' r" cf 'ms`st '.t T' :^..,,}!,. +-�_ y s { v { 3 3 .: _"x ".?.._ I 3 :: T' '.3 . 4 -k 3' :.'a r ..,?. , A F _ •`Y .< REFERENCE QUESTIONNAIRE, It is,the responsibility of the consultant/vendor to provide a minimum of three(3)different references other than:City of Sunny Isles Beachusing:this form and-providing.this information:with your submission. Failure to do so mayresult in the rejection of your;submission. Giving reference for (Bidder) __ Aaron:'s:.Catering Firm giving Reference: Jackie Ohh Events Address: . Phone: (786)2951641 (305)231-1230 Faz: Email:; Jackie@jackieohhevents:coiii 1.Q What was the event.that:proposer was assigned'to cater‘at and'how,many people were served? A 'Wedding at Gable States for people 2..Q.What-wasthe-type:of'menuigne assd.to the• proposer? . A= Short Rib:and Fried Chicken sit down dinner 3.Q What was the:dollar value of the contract(per personunit price) A:: 200 per person . . "4."Q:,Do they perform on a timely basis as required by the agreement?' A Yes Was the project manager to get in contact with?. ,A: Yes 6':'Q:Would you use:them-again? A: Yes . 7 Qt Overall,.what would.you.fate their performance? A: Excellente...: 8;Q:Is there anything else we should know,that wehave not asked? A? The quality:of their;food,the great customer:service they provide is just beyond words - 'The undersigned does herebycertify that-the foregoing and Subsequent statements are true and :correct and are made independently, free from vendor interference%collusion. Name: Jackie Farah- Title President; Sign Name: • Date: 03/03/17 • . City of Sunny Isles Beach I Request for Proposal,No:17-02-01 2 ° CITY OF`SUNNY ISLES BEACh# '18070 Collins Avenue Sunni-,Isles Beach, Florida 33160 ;Jµ"Y,Sr\f 305 947.0606 ;.ww va5bfl`nPt. OF 5ut4 P�• 0 ice' .s r', r` v - .s,... 'qi 9, a :-..�.^.. - ,y x-u. : c .s7:7 f '� :.,4d ,', :,,€' xr c .�' s�3 �k� •r-R.,�.' ti• r-•a- :S W' ;3 :L r ^�' Y 'f -d+e .5 r 'L-T5 1, 'fyiw✓�$4. �Ysr `�3 �? F s ' SECTION 6 BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum#1, Dated Addendum #2, Dated Addendum#3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated • Addendum#8, Dated PART II: ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: AUTHORIZED SIGNATURE: DATE: TITLE OF OFFICER: City of Sunny Isles Beach I Request for Proposal No. 17-02-01 27 - • n CITY OF SONNY ISLES BEACH j. • 18070 Collins Avenue • Sunny isles Beach Florida 33160E'our4'"/sit 305 947:0606 ° `''''.C\ ,\\ www.sib i.net r 0,I,T, c'�'Of SUN'Pt' sr'i -a' so £ i ft,,-- ...::.;7. ,-.: 2 ,--,!••:-,,,,,,.---::,---,. ,,„'„-, � .-.F BID SUBMITTAL FORM Bid Title: Catering Services for the City's Anniversary The undersigned Proposers proposes and agrees, if this Bid is accepted, to enter into an agreement with The City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. The Proposer accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposer agrees to submit other documents required by the Bidding Requirements within ten days after the date of the City's Notice of Award. In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that: • The Proposer has familiarized himself/herself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. • The Proposer has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions. • The Proposer has given the City written notice of all conflicts, errors,discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Proposer. • This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Proposer has not directly or indirectly induced or solicited any other Proposers to submit a false or sham Bid; the Proposer has not solicited or induced any person, firm or corporation to refrain from Bidding; and Proposer has not sought by collusion to obtain for itself any advantage over any other Proposers or over the City. The City and the successful Proposer will establish completion times for each individual Work Item and the successful Proposer agrees that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and/or Notice to Proceed. City of Sunny Isles Beach I Request for Proposal No. 17-02-01 28._ CITY F SUNNY ISLES BEACH = 18070 Collins Avenue. SunriyIsles.Bench,Florida 33160 } r eU""-r:s-\7, : 30 ,0 06 °� �°fs; 1 r,Se s,,'F;.OP ..5w b CITj03 SUN P11 , a, , -.; _r r'x -- '., .e°.r. r n� t ,§ r- � tt.P � . ac 4 �{ �..ay_ a r s - ' � r * .lx= r - .. s, t x g-• 60 �'i� � � <'z � sems '� 'o a � as* ex: r 'i` 1P"31* '{ " �4A ii tf ;„;,0 �4 � 4z ., . lfiX k� <, S -, N .' Y •.;;� t Firm Name: ,� k'Vv1'5 7ojr4ic Street Address: J q605 Nw Ti /;a.t Gq 3C 14 f / i Mailing Address (if different): Telephone No. 305" 5131 460 Fax No. - Email Address: Car/OS eau roosca7er;Hq •cow FEIN No. 2/1-3/4/ I/ii3j 5/ z *"By signing this document the bidder agrees to all Terms Signature: / (Signate o-authorized agent) P Print Name: arts 4ar7zOi' Title: Y tl 64645(//k7y THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. City of Sunny Isles Beach I Request for Proposal No. 17-02-01 29- ..... . . . . . • , . . . • I .--• :-. ,. . r ; ; . .. , • -- : .., ''ITY.,,.- ,18u0r7_,74N0‘.(cioS...11.-1.iEdniS5 A.B3.Ev31:1riC.6utoel. I.; . . • • ;i,-.4,. '''"- ,' ' .. . . , - -:•, S).7.n..y:.,!_s_le's;.8.7.:c.h.,..-3Fowww105/;:94°.;:i.h006;n0.6t -e __ • . . . . . - - •- . •'\"---,111SEri-i''''e 1,-* ..,.-,..... .. . - • - - - — -.'-.N-t.--t-L-...........-io• •.,„/- ---- - - - • • . C14101.-S1.04 '1.' ,,,,,,I.4,61.**,,,,,,„.4,41,1,, ..-',..'... 71,-*--1,,,, ,,,ai-Z.11%-Ni ,-,-.,-lrf-,A,',",,,,A•-;:404-t-f;:,-..e.,,W-f- :,,:ty,,,,--,----''rr'-=,-, -!-W-M;4--.,i'<.'t,,,--;-UtattAtes,''',.-t••'*-',Ixlif,'*si:x:iiii;.;Eq.;zt.''?',--, -!r.;' , ..12,-,:-..',., ----., *,,,,, .. 4. 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' '.-43.,„ .„... ,_.:,.„.....„,...„....„....„.„..„, , .....,..„. ,. ..... .,: ,..- p0,-, ..„,..„. :., ., .ii.fr.=... 7.--.,i, -_-',.,4' .7,--:, -' - .-. :,- '..',Q..= '.---4 , ----it'. . r .....,i;,:„.T.... • -w-4114;,;:,44t, ,----...... .-. %1.-1, -'-. . .? w.4,;,. ..„-..„.„, 1,...',:f:•'-..1.'..,-2. ;:t..,..1.,;4,1?-01„,,:tv,,;;; ,....*,.:,- ; •t-,...--::.'-., ‘t..-zt... „, '.. •-•.. ,/'''.•'-:•' '''-re.. .H,..',..44..z.i.„:":#4*.t''-•- • _!cy. .. i(4' .1. ',.. .• ''...' -.• ‘9-:;-_-. ...2.... :---., .:.lit.. --• '. . , '''' • __ 0..p 't:ui: ._ .., . . . •. . .. . . ., --- -• - City of Sunny Isles Beach I Request for Proposal No. 17-02-01 31- ' . - • Sil�iNY JSLF NON - COLLUSION AFFIDAVIT r? n V f `}t City of Sunny Isles Beach 18070 Collins Avenue s-. n 0)•'s is ,,V Sunny Isles Beach,FL 33160 C,'y'ov sus'''00 Telephone:(305)947-0606 Fax:(305)949-3113 STATE OF FLORIDA ) COUNTY OF ) The undersigned being first duly sworn as provided by law,deposes,and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County,in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, (Name of Corporation,Partnership, Individual,etc.) a, ,formed under the laws of (Type of Business) (State) of which he is . (Sole Owner,Partner,President,etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein,or any officer of the City of Sunny Isles Beach,Florida is directly interested therein. This Bid is genuine and not collusive or a sham;the person, firm or corporation named above in Paragraph 10.2 has not colluded,conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person,firm or corporation,to fix the prices of said Bid or Bids of any other proposers;and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2,has directly or indirectly submitted said Bid or the contents thereof,or divulged information or data relative thereto,to any association or to any member or agent thereof. • AFFIANT'S NAME AFFIANT'S TITLE TAKEN,SWORN AND SUBSCRIBED TO BEFORE ME this day of ,200_. Personally Known or Produced Identification ,• Type of identification i (Affix seal here) NOTARY PUBLIC(name printed or typed) DECEMBER 28,2010 1 of 7 soNY sof PUBLIC ENTITY CRIMES • City of Sunny Isles Beach •,'C= 18070 Collins Avenue 9'•s`o"w � Sunny Isles Beach,FL 33160 of"sus.'' Telephone:(305)947-0606 Fax:(305)949-3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services.to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted to City of Sunny Isles Beach by fpnnt individuals name and title) for )pnnt name of entity submitting sworn statement] whose business address is: and (if applicable) its Federal Employer Identification number(FEIN) is (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: .) 11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of • business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. I understand that "convicted" or"conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. . . 11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair DECEMBER 28,2010 2 of 7 • market value under an arm's length agreement, shall be a prime facie case that one person . controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 mcnths shall be considered an affiliate. 11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. By: (Signature) (Printed Name) (Title) Sworn to and subscribed before me this day of , 20 , by (AFFIX NOTARY STAMP HERE) Signature: Notary Public—State of Florida Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced 10/1998 3 of 7 • J EQUAL OPPORTUNITY / AFFIRMATIVE ACTION f....S).•FLOR‘ '`� City of Sunny Isles Beach ;ius-- 18070 Collins Avenue Sunny Isles Beach,FL 33160 Telephone:(305)947-0606 Fax:(305)949-3113 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. Signed: Title: Firm: Address: • DECEMBER 28,2010 4 of 7 •SUNNyis,, CONFLICT OF INTEREST tit Y!' n City of Sunny Isles Beach I' x 18070 Collins Avenue • Sunny Isles each,FL 33160 • - Q P' Telephone:(305)947-0606 Fax (305)949-3113 " o� SAN CONFLICT OF INTEREST STATEMENT • The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids,the name of any officer,director, partner,associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA COUNTY OF BEFORE ME,the undersigned authority, personally appeared , who was duly sworn,deposes,and states: 18.1. I am the of with a local office in and principal office in 18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. described as . The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. 18.3. The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 1 18.4. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion,or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 18.5. Neither the entity nor its affiliates, nor anyone associated with them,is presently suspended or otherwise ineligible from participation in contract letting by any local,State,or Federal Agency. 18.6. Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients,contracts,or property interests for this project. 18.7. I certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 18.8. I certify that no member of the entity's ownership or management,or staff has a vested interest in any aspect of the City of Sunny-Isles Beach. 18.9. In the event that a conflict of interest is identified in the provision of services, I,on behalf of the above named entity,will immediately notify the City of Sunny Isles Beach. Dated this day of , 20 AFFIANT Print or Type Name and Title Sworn to and subscribed before me this day of , 20 ❑ Personally Known,OR ❑ Produced Identification-Type of Identification NOTARY PUBLIC STATE OF FLORIDA 5 of 7 x� �, z DISPUTE DISCLOSURE City of Sunny Isles Beach M• 18070 Collins Avenue y, D9>,F o0 ,—:' Sunny Isles Beach,FL 33160 C4v'or ius'N' Telephone:(305)947-0606 Fax:(305)949-3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. Firm Date Authorized Signature Print or Type Name and Title DECEMBER 28,2010 6 of 7 r � • SJNNY,51 . ANTI — KICKBACK � a Z a1 1= } a City of Sunny Isles Beach J a9 18070 Collins Avenue y,; =FLO + Sunny Isles Beach,FL 33160 c"y,oi.sus Telephone:(305)947-0606 Fax (305)949-3113 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) COUNTY OF ) I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: Title: The foregoing instrument was acknowledged before me this day of , 20 , by [name of person], as [type of authority], for [name of party on behalf of whom instrument was executed]. AFFIX NOTARY STAMP HERE: Notary Public — State of Florida Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced DECEMBER 28,2010 7 of 7 • AARONS CATERING EVENT ORDER: AC8993 9605 NW 79th Ave, #17 Event Date: Saturday, June 17, 2017 Miami, FL 33016 United States of America Event Name: CITY'S ANNIVERSARY Telephone Number: (305) 513-4760 Location: Town Center Park Fax Number: Salesperson: Carlos Barrios E-mail: carlos@aaronscatering.com Contact: Jane Hines Daytime Phone: Mailing Address: City of Sunny Isles Beach Fax Number: (305)792-1563 E-mail: Jhines@sibfl.net On-Site Contact: Day/Date . s Start/End,Time, , Location � � „ _ Function Set-.0 y v Sat,6/17/17 11:00AM-3:00PM Town Center Park City Of Sunny Isles 3,000 2,500 Anniversary Location Information: Town Center Park- ° z FOOD aC r= QTY '" PRICE TOTAL 11:00 AM/TOWN CENTER PARK/CITY OF SUNNY ISLES ANNIVERSARY Farm To Table Grill House 2,900 $10.00 $29,000.00 We believe in using the freshest ingredients and growing them with local vendors.We strongly believe in providing an EXPERIENCE! Entrees *Please Select 2 Entrees* Key Lime Chicken Pan seared chicken breast marinated in key limes and cilantro and herbs infused olive oil Lomo Al Vino 8 hours tender cooked beef served in a sweet red wine, spicey reduction Grilled Wild Alaskan Salmon Served in a citrus beurre blanc Southern Delight Traditional cornmeal breaded southern fried chicken Vegetarian Option* 300 Roasted Red Pepper . stuffed with fresh herb cous cous,toasted pine nuts and dried cranberries Selections of Starches Golden Rice yellow rice with a blend of carrot flakes Truffle Mashed Potatoes velvety mashed potatoes lightly infused with white truffle oil Salad and Vegetables Roasted Rosemary Sweet Mini Peppers Kale Spring Salad Dried cramberries,feta cheese,citrus vinaigrette Kosher Meals 100 $19.00 $1,900.00 Freshly Cooked at our Kosher Kitchen Under Rabbinical Supervition Wild Alaskan Salmon Seared with an herb vinaigrette and topped with red onion jam with seasonal vegetables and Herb Potatoes Mini Petit Four Station 2,900 $5.50 $15,950.00 Selection of Mini French Style Sweet Bites Cookies-Chocolate Chip, Oatmeal Raisin and White Chocolate City's Anniversary-6/17/2017(Page 1 of 3) Printed: March 7, 2017- 11:44 AM Event Number:AC8993, Location:Town Center Park • q ` FOOD ° QTYPRICE . L s'eq.1* �:.��`�.�.a�^'7` �3S•�.�� '3'�="�,� � � >,� ,> .�.ay �. � s�€�,��- 'Y�` >`.�.-a�-Y.::.�, sc-,:.�. .,i ;rZ+. , ,r z. Mini Key Lime Pie 1 Parve Chocolate Mousse • >'s_>.PRICE TOTAL ,.z 11:00 AM/TOWN CENTER PARK/CITY OF SUNNY ISLES ANNIVERSARY Beverages 3,000 $2.50 $7,500.00 Refreshments Coke,diet coke, sprite, bottled water Iced Tea Lemonade `�*- --�� '�4ePRICE TOTAL x.,r �...zs..�: 11:00 AM/TOWN CENTER PARK/CITY OF SUNNY ISLES ANNIVERSARY LABOR: Bussers(6 @$210.00), Bartender(6 @$230.00),Chef(20 @$210.00), Event 1 $7,570.00 $7,570.00 Captain(1 @$365.00), Culinary Captain (1 @$365.00) DISPOSABLE GLASSWARE 3,000 $2.00 $6,000.00 DISPOSABLE PLATES&FLATWARE 3,000 $2.00 $6,000.00 ICE 2,000 $1.00 $2,000.001 CAKES 10 $200.00 $2,000.00 DELIVERY CHARGE: Delivery Charge for event less than 500 guests(3 @$300.00) 1 $900.00 $900.00 ':' �,, y ' � ;'��,� ��� ESTIMATED CIiARGES Actual�Charges Presented At`Concluston of;Event)��`��.,���-�y ��- �'� .-_-_._ '-' <-,a:. .�, =-.• s'so z 04-af-: ��.+r..- Food $46,850.001 $7,027.501 $53,877.501 $0.00 $53,877.501 Beverage $7,500.001 $1,125.00 $8,625.00 $0.00 $8,625.001 Set-Up 1 $24,470.00 $2,100.001 $26,570.001 $0.001 $26,570.001 Grand Totals $78,820.00 $10,252.501 $89,072.50 $0.001 $89,072.50 Payments Received 1 $0.00 Payment Arrangements: Balance Due $89,072.50 CUSTOMER ACCEPTANCE:The undersigned accepts the responsibility for the service and prices listed in this agreement. • Customer Name: • Date: TERMS AND CONDITIONS: PROVISIONS-Chafers,catered serving equipment,food placement tables and linens included with catering service.If flatware,dinnerware,glassware and any other equipment is provided they are based on standard items and upgrades are available upon request.All Aaron's Catering staff will be in full uniform during event time. Standard uniform includes black dress pants,black dress shirt,black satin tie,black dress shoes and black leather belt. PAYMENT TERMS-Quotes are valid 90 days.Prices are subject to change dependent on venue,location and/or date.25%deposit due to secure the event date. 50%of the outstanding balance is due 45 days in advance of the event date.Final Balance is due 14 business days before the event date.Events confirmed,and or deposited,within 7 business days will incur a 3%surcharge,plus any applicable expediting fees.All accounts are subject to a delinquent charge of 1.5%per month.In • the event that Aaron's Catering is required to hire an attorney for purposes of collecting any amounts due,the attorney fees and court costs incurred by Aaron's Catering will be due and payable from client. City's Anniversary-6/17/2017(Page 2 of 3) Printed: March 7, 2017- 11:44 AM Event Number:AC8993, Location:Town Center Park PAYMENT OPTIONS-Aaron's Catering accepts payment by check,money order and wire transfer.Credit card payments are accepted on request with a 3% handling charge on the transaction total. OBLIGATIONS-Aaron's Catering's performance is contingent upon the absence of strikes,labor disputes,accidents,severe weather or any other cause beyond the caterer's control.The caterer assumes no responsibility in the event the facility is unwilling or unable to have the event take place on the event date.Where circumstances beyond Aaron's Catering control prevent caterer from fulfilling obligations listed in the event order,Aaron's will,by written notice to the client,provide reasonable substitutions for the service(s). GUEST COUNT-Guest count may increase or decrease after initial contract until 14 days prior to the event.In this case Saturday,June 3,2017.Within 14 days of event the guest count may increase but not decrease until 72 hours prior to the event,at which time no changes may be made without incurring additional expediting charges. Prices are per person and are subject to change if guests are decreased by more than 10%. MENU SELECTION-Menu selections must be submitted a minimum of 14 business days prior to the function date.Late submissions or changes to the menu may be subject to expediting fees.Should a selected menu item be unavailable,Aaron's Catering reserves the right to provide a reasonable equivalent substitution. Whenever possible Aaron's Catering will communicate with the client prior to the event of any unavailable item to find an agreeable equivalent substitution. ALCOHOLIC BEVERAGES-Client agrees to take all responsibility for the action of guests who are consuming alcoholic beverages during and after the event. Aaron's Catering will exercise the right to refuse alcohol to any guest who we determine an intoxication problem or individuals not of legal drinking age.Aaron's Catering is fully licensed and insured for on-premise liquor consumption. LIABILITY-Aaron's Catering retains general liability insurance.Aaron's Catering follows strict guidelines for all food production,handling,storage and distribution.Our policy restricts the service of perishable foodstuffs to a maximum of 4 hours after being removed from refrigeration.Due to said restriction no perishable food may be removed from the event site.Aarons Catering acts as an agent only for transportation companies and other principals subcontracted on behalf of client.Aaron's Catering does not assume liability for loss,delay,theft,damage,or accent due to the fault of any subcontracted company. Should the event begin within proximity(auditory or visual distance)of the catering services,event time of Aaron's Catering contract will be required to start at the same time.Events featuring a cocktail hour will have hors d'oeuvres served for 1 hour(unless otherwise noted in the event order),after which time the meal service may begin.Food stations will close 2 hours after opening(please see'Liability'). CLIENTS RESPONSIBILITY-Client Agrees to pay caterer for any meals provided to musicians,photographers,or any other person retained by the client to provide services during the course of the event at the per guest charge.Aaron's Catering is not responsible for any items provided by client to the event.(i.e.beverages, flowers,cake,gifts,additional foods,dishes,glassware,serving pieces,linens,etc.).Aaron's Catering is only responsible for those items listed on invoice as provided by caterer and no other items.Client agrees to save Aaron's Catering harmless from and to indemnify it against any claim or liability for any use arising in connection with the use of food or food products purchased,procured,and/or prepared by client,its agents,servants,invitees,and employees. Client further agrees to hold Aaron's Catering harmless for any injury,loss,or damage to any person arising from the use of these foods and/or food products.Aaron's Catering is not responsible for any items left at the event site prior to or following any functions.Should Aaron's Catering provide the venue for the event it is understood that the client will conduct the event in an orderly manner,and in full compliance with all applicable laws,ordinances and regulations and facility contract. Client will reimburse Aaron's Catering for any loss or damage or liability incurred by the client or client's guests or any persons contracted by the client to provide any service or goods before,during or after the event. EVENT TIME-All staff is based on 4 hours of event time,3 hours of set up and 1 hour of strike.If over 4 hours of event time,overtime charges will take effect. Overtime charges begin at$30 per hour per staff member including Chefs,supervisor(s),waiters,bussers,food runners,bartenders,bar backs,sanitation staff and bathroom attendants,and bar overtime charges range from$5.00-$10.00 per hour(or portion thereof)per guest depending on the type of bar in original event order. CANCELLATION-Cancellations made between 8 to 14 days of the scheduled event will be charged 75%of the estimated cost,which includes facility rental,catering services,and other arrangements that have been made at that time.Cancellations made within(7)days of the scheduled event will be charged in full.Please note, cancellation fees cannot be applied to future events.If cancellations are made due to inclement weather,same charges apply.No catering charges are applied if cancellations to food items or events are made at least ten(10)business days or(2)full weeks prior to the first day of the event. City's Anniversary-6/17/2017(Page 3 of 3) Printed: March 7,2017- 11:44 AM Event Number:AC8993, Location:Town Center Park Aco CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to , the terms and conditions of the policy, certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: CONTACT Jesus Gomez Allstar Assurance ( /cc,,PHONE.Ext): (954)616-5092 FAX No): (888)246-5767 510 Shotgun Rd Suite 530 • ADDDREADRE SS: renzo@allstarassurance.com 9 INSURER(S)AFFORDING COVERAGE NAIC# Sunrise FL 33326 INSURER A: TAPCO INSURED INSURER B: ASCENDANT THE CATERING EXPERIENCE LLC INSURER C: 9605 NW 79th Ave INSURER D: 16-17 INSURER E: Hialeah FL 33016 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR I TYPE OF INSURANCE I NSR ADDL NSD POLICY UBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS (MMlDD/YYYY] (MM/DD/YYYY) X COMMERCIAL GENERAL LIABIUTY EACH OCCURRENCE $ 3,000,000 CLAIMS MADE OCCUR DAMAGE TO RENTED PREMISES(Ea occurrence) $ 100,000 MED EXP(My one person) $ 5,000 A MKWPC-O 12/20/2016 12/20/2017 PERSONAL&ADV INJURY $ 3,000,000 _GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000 X POLICY PRO- JECT LOC PRODUCTS-COMP/OP AGG $ 3,000,000 OTHER: Liquor $ 3,000,000 AUTOMOBILE UABIUTY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) UMBRELLA UAB OCCUR EACH OCCURRENCE I$ EXCESS UAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER I OTH- AND EMPLOYERS'UABIUTY Y/N STATUTE ER ANY LI B OFFICER/MEMBEXCLUDED.?PROPRIETOR/PARTNER/EXECUTIVE N/A WC 69901 10/29/2016 10/29/2017 E.L.EACH ACCIDENT $ 1,000,000 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 It yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) "THE CITY OF SUNNY ISLES"as additional insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF SUNNY ISLES BEACH THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PROPOSAL No.17-02-01 ACCORDANCE WITH THE POLICY PROVISIONS. SECTION 1.24 AUTHORIZED REPRESENTATIVE r C I ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD 44 ' ACO CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DO/YYYY) 03/07/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Automatic Data Processing Insurance Agency,Inc. PHONE Ext): FAX No): 1 Adp Boulevard ADDRESS: Roseland,NJ 07068 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A; Technology Insurance Company,Inc. 42376 INSURED INSURER B: THE CATERING EXPERIENCE 5451 NW 72ND AVE INSURER C Miami,FL 33166 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 634785 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES(Ea occurrence) $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO LOC PRODUCTS-COMP/OP AGG $ PRO- JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) UMBRELLA UAB OCCUR EACH OCCURRENCE I$ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION X PER OTH- AND EMPLOYERS'LIABIUTY Y/NANY I STATUTE ER A OFI=ICER/MEMBEEXCLUDED?PROPRIETOR/PARTNER/EXECUTIVE Y N/A N TWC3581262 10/18/2016 10/18/2017 E.L.EACH ACCIDENT $ 100,000 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 100,000 If yes,describe under 500,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Proposal#17-02-01 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN The City of Sunny Isles Beach ACCORDANCE WITH THE POLICY PROVISIONS. 18070 Collins Ave Sunny Isles Beach,FL 33160 AUTHORIZED REPRESENTATIVE I A©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD