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Home My WebLink AboutReso 2012-1943RESOLUTION NO. 2012-j A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, RATIFYING THE PURCHASE OF TWO (2) VEHICLES FROM PLANTATION FORD, FOR USE BY THE CULTURAL AND COMMUNITY SERVICES DEPARTMENT, IN AN AMOUNT NOT TO EXCEED THIRTY - FIVE THOUSAND NINE HUNDRED EIGHTY -FOUR DOLLARS AND THIRTY -SIX CENTS ($35,984.36), ATTACHED HERETO AS EXHIBIT "A "; UTILIZING THE BROWARD SHERIFF'S ASSOCIATION BID #11 -19 -0907; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Cultural and Community Services Department recently acquired the responsibility of maintaining six (6) parks located throughout the City; and WHEREAS, the Cultural and Community Services Department found it necessary to purchase two (2) Ford F150 Trucks from Plantation Ford for the efficient operation of this Division as employees travel from park to park to perform their duties; and WHEREAS, staff deemed that Plantation Ford was the lowest and most responsive bidder for two (2) 2012 Ford F150 4x2 vehicles under the Broward Sheriff's Association Bid #11 -19 -0907, in an amount not to exceed Thirty -Five Thousand Nine Hundred Eighty -Four Dollars and Thirty -Six Cents ($35,984.36), attached hereto as Exhibit "A ". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Ratifying the Purchase of Vehicles. The City Commission hereby ratifies the purchase of two (2) vehicles from Plantation Ford for the Cultural and Community Services Department, in an amount not to exceed Thirty -Five Thousand Nine Hundred Eighty -Four Dollars and Thirty -Six Cents ($35,984.36), Attached hereto as Exhibit "A ". Section 2. Authorization of CityManager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution shall become effective upon adoption. PASSED AND ADOPTED this 19th day of July 2012. R2011- Purchase of 2 Vehicles & Equipment Page 1 of 2 ATTEST: Jane A. Hines, CMC, City Clerk Vote: 5 -1D Moved by: q cA ✓�V�ti12 Seconded by: (20 rwwv'S%ybr4q_-A� Mayor Edelcup _(Yes) (No) Vice Mayor Thaler L.-(Yes) (No) Commissioner Aelion es) (No) Commissioner Gatto ,/ es) (No) Commissioner Scholl (Yes) (No) R2011- Purchase of 2 Vehicles & Equipment Page 2 of 2 Window Stickor - _2012_F -150 Page 1 of l act swing msticks Disclaimer: This window sticker is only representative of the information contained on an actual window sticker, and mayor may not match the actual window sticker on the vehicle itself. Pease $ee your retailer for finther information. Vehicle Description VIN 1FTMF1CMXCF B9170F F -150 2012 F150 4X2 SS RIC Exterior 3.71- V6 FFV ENGINE OXFORD WHITE ELECTRONIC B-SPD AUTO Interior STEEL GRAY INTERIORVINYL 40/20/40 Standard Equipment INCLUDED AT NO EXTRA CHARGE EXTERIOR DOOR HANDLES - BLACK LOCKING REMOVABLE TAILGATE REAR SOLAR TINTED GLASS SPARE TIRE & WHEEL LOCK ,Price Information INTERIOR . A/C W /MANUAL CLIMATE CONTROL, SINGLE ZONE BLACK VINYL FLOOR COVERING DAY /NIGHT REARVIEW MIRROR TILT STEERING WHEEL FUNCTIONA1- SAFETYISECURITY .4-WHEEL DISC BRAKES W /ABS ADVANCETRAC WITH RSC .12V AUXILIARY POWER POINT AIRBAGS - FRONT SEAT CARGO BOX TIE DOWN HOOKS MOUNTED SIDE IMPACT EASYFUEL CAPLESS FILLER AIRBAGS - SAFETY CANOPY FAIL -SAFE COOLING SYSTEM REAR HIGH MOUNT STOP LAMP FULLY BOXED FRAME SECURILOCK PASS ANTI THEFT HILL START ASSIST 505 POST CRASH ALERT SYS INTERVAL WIPERS TIRE PRESSURE MONITOR SYS MAINT. FREE BATTERY WARRANTY MANUAL WINDOWS/ LOCKS 3YR/36,000 BUMPER / BUMPER OUTBOARD MNTD REAR SHOCKS , SYR /60,000 POWERTRAIN PWR RACK AND PINION STEER 5YR /60,000 ROADSIDE ASSIST STABILIZER BAR, FRONT TRAILER SWAY CONTROL BASE PRICE $23,300 Optional Equipment 2012 MODEL YEAR ELECTRONIC "PD AUTO P235175R17 BSW ALL- TERRAIN TOTAL VEHICLE & OPTIONS 23,61'5 OXFORD WHITE 3.55 RATIO REGULAR AXLE DESTINATION & DELIVERY 095 GRAY VINYL 40120/40 PREFERRED EQUIPMENT PKG.502A 6450# GVWR PACKAGE SELECT SHIFT TRANSMISSION TOTAL MSRP $24,670 ,XL SERIES .MANUAL BLACK MIRRORS 26 GALLON FUEL TANK FRONT LICENSE PLATE BRACKET Disclaimer Option pricing will be blank far any item that Is priced as U or "No Charge ". .AMIFM STEREOICLOCK TRAILER TOW PACKAGE 37"� 3.71- V6 FFV ENGINE Vehicle Engine Information 1 W4 f:l,HlomY hoar n.Aon Actual mileage will vary with options, driving conditions, driving habits and vehicle's condition. Results CITY MPG reported to EPA Indicate that the majority of vehicles with these estimates will achieve between 14 and 20 mpg in the city and between 19 and _ mpg on the highway. 817 For Comparison Shopping all vehicles classified as Standard Pickup have been Is$ ad mileage HIGHWAY MPG ratings from _ to _ mpg city and _ to _ mpg highway. 023 GO V +` P}S� lC 1 ` '�I Cl- Estimated Annual Fuel Cost: $ 2,919 SgiG b Ford Extended Service Plan is the ONLY service contract backed by Ford and honored by the Ford and Lincoln dealers. pkpp Ask your dealer for prices and additional details or see our website, at www.Ford- ESP.com. DIU- Q) ht! w.vl.dealerconnection.com/ Query /WindowSticker .asp ?vin =IFTMFICMXCFB9... 6/28/2012 Window Sticker - 2012 F -150 Page 1 of 1 Q Print win�Rr Disclaimer: This window sticker Is only representative of the information contained on an actual window sticker, anti may or may not match the actual window sticker on the vehicle Itself. Please see your retailer for further Information. Vehicle Description VIN IFTMFlCMBCFB917015 F -150 2012 F160 4X2 SS RIC Exterior 3.71. V6 FFV ENGINE OXFORD WHITE ELECTRONIC. 6 -SPD AUTO Interior STEEL GRAY INTERiORVINYL 40/20/40 Standard Equipment INCLUDED AT NO EXTRA CHARGE EXTERIOR INTERIOR . 1, � iANDLES - BLACK . A/C W /MANUAL CLIMATE L(— iC REMOVABLE TAILGATE CONTROL, SINGLE ZONE REAR SOLAR TINTED GLASS BLACK VINYL FLOOR COVERING —5P, 2L TIRE & WHEEL LOCK DAY /NIGHT REARVIEW MIRROR TILT STEERING WHEEL P.' rormation FUN¢TiONAL SAFETY /SECURITY 4 -WHEEL DISC BRAKES W /ABS ADVANCETRAC WITH RSC 12V AUXILIARY POWER POINT AIRBAGS - FRONT SEAT CARGO BOX TIE DOWN HOOKS MOUNTED SIDE IMPACT EASYFUEL CAPLESS FILLER AIRBAGS - SAFETY CANOPY FAIL -SAFE COOLING SYSTEM REAR HIGH MOUNT STOP LAMP FULLY BOXED FRAME SECURILOCK PASS ANTI THEFT HILL START ASSIST 806 POST CRASH ALERT SYS INTERVAL WIPERS TIRE PRESSURE MONITOR SYS MAINT. FREE BATTERY WARRANTY MANUAL WINDOWS / LOCKS . 3YR/36,000 BUMPER / BUMPER OUTBOARD MNTD REAR SHOCKS , 5YR160,000 POWERTRAIN PWR RACK AND PINION STEER , 5YR/60,000 ROADSIDE ASSIST STABILIZER BAR, FRONT TRAILER SWAY CONTROL BASE PRICE $23,300 0-, - :al Equipment ELECTRONIC a -SPD AUTO 2U 1 z :,;jDEL YEAR P235f751117 BSW ALL - TERRAIN TOTAL VEHICLE & OPTIONS 23.675 OXFORD WHITE 3.55 RATIO REGULAR AXLE DESTINATION & DELIVERY 005 GRAY VINYL 40/20/40 6450# GVWR PACKAGE PREFERRED EQUIPMENT PKG.502A SELECT SHIFT TRANSMISSION TOTAL MSRP $24,670 .XL SERIES BLACK MIRRORS 26 GALLON FUEL TANK FRONT LICENSE PLATE BRACKET Disclaimer: Option pricing will be blank for any "No ". .MANUAL .AMlFti1 STEREO /CLOCK TRAILER TOW PACKAGE 376 Item that is priced as 0 or Charge 3.T ' ✓8 FFV ENGINE Vehicle Engine Information ,, rion Actual mileage will vary with options, driving conditions, driving habits and vehicle's condition, Results CITY MPG reported to EPA indicate that the majority of vehicles with these estimates will achieve between 14 and 20 mpg in the city and between 19 and _ mpg on the highway. 017 For Comparison Shopping all vehicles classified as Standard Pickup have been issued mileage HIGHWAY MPG ratings from _ to _ mpg city and _ to _ mpg highway. 023 GLva S� P V E: n919 I tO 14 F�- ;� 2,919 L t*X1f>aNtttltr Ford Extended Service Plan is the ONLY service contract backed by Ford and honored by the Ford and Lincoln dealers. �ptB.AMtL'r� Ask your dealer for prices and additional details or see our website at www.Ford •ESP.com. I. htth : - .v.vl.dealerconnection.con / Query/ WindowSticker .asp?vin- 1FTMF1CM8CFB91... 6/28/2012 City of Sunny Isles Beach SHIP Finance Department TO 18070 Collins Avenue Sunny Isles Beach FL 331604 o'00 -1 lr"r rd VENDQRT1 7 PLANTATION FORD 707 NORTH STATE ROAD 7 PLANTATION FL 33317 Purchase-Order Ci ?y of Sunny Isles Beach DATE 6/28/12 18070 Collins Avenue 12-0001578-001 Sunny Isles Beach, FL 33160 No. Tel: 305.947.0606 Fax: 305.949.3113 Purchase Order No. must appear on all invoices, 1. Exempt from local, State, and Federal taxes. 3. Substitutions will not be accepted without prior approval. 2. C.O.D. or collect shipments will not be accepted. Produced by Administrative Services 0403/0501 6100 4. Normal receiving hours are Monday — Friday, 8:30 a.m. to 5:00 p.m. .36 PURCHASE ORDER TERMS AND!;ONDITIONS (1) The delivery of the goods and/or services within the filme spWfled is of the essence of this Purchase Order. Buyer shall have the right to cancel any or all Item(s) without obligation If delivery Is not made on or before the time(s) specified. In the event Seller fails to make timely shipment, Buyer shall have the right to purchase elsewhere and unless the delay was caused by unforeseeable circumstances beyond Seller's control, Seller shall reimburse Buyer for any additional charges incurred. (2) All purchases are F.O.B. destination, freight prepaid by Seller unless otherwise stated on the Purchase Order. Coflact shipments wilt not be accepted. Calculations for invoice payment will be calculated from the date Buyer receives the invoice, Ail packages MUST BEAR THE BUYER'S PURCHASE ORDER number on the shipping label. (3) The risk of loss, injury or destruction, regardless of the cause shall be borne by the Seller until delivery of goods to the specified destination, and inspection and acceptance of the goods by Buyer, Rejected goods will be returned to Seller at Seller's risk and expense. Title of goods shall pass to Buyer upon acceptance. (4) Seller warrants that the goods, services and /or workmanship furnished and /or delivered pursuant to this Purchase Order shall: (a) Conform in all respect to the description and specifications contained in this Purchase Order; (h) Be merchantable and fit for the ordinary purposes for which such goods are used or intended to be used; (c) Be new and not secondhand, or good quality and free from defects whether latent or patent in material or workmanship; all material and workmanship is warranted for a minimum of one (1) year from date of acceptance by Buyer unless otherwise stipulated herein; (dJ Be free from any security Interests, lions or encumbrances; Seller warrants that it has good and marketable title to the goods delivered hereunder; (a) Comply with the requirements of all applicable federal, state and municipal laws and regulations; (I) Not infringe upon or violate any copyrights or patent rights. No warranty, either express or implied, may be modified, excluded or disclaimed in any way by Seiler. All warranties shall remain In full force, notwithstanding acceptance and payment to Buyer. (5) Seller shall indemnify, defend and hold harmless Buyer for all damages, losses and liabilities arising out of (1) the operations of Seller pursuant to this Purchase Order Including but not limited to those caused by or arising out of a defective condition in the goods, whether patent or latent, provided that such defect existed at the time of shipment by Seller; (2) infringement of any United States patent, trademark or copyright for or on account of the use of any product sold to the Buyer, and /or (3) any negligent act, error or om isslon by the Seller, or its employees, agents, subcontractors or assignees In connection with services performed under this Purchase Order. Seller agrees to pay all damages, costs and attorney's fees incurred in the defense of any such claim. (B) Buyer, acting through its City Manager or designee, reserves the right to terminate this order In whole or In part for default If (a) Seller falls to perform in accordance with any of the requirements of this order or (b) Seller becomes insolvent or suspends any of Its operations of if any petition is filed or proceeding commenced by or against Seller under any State or Federal Law relating to bankruptcy, reorganization, receivership or assignment for the benefit of creditors. Any such termination shall be without liability to the Buyer except for completed Items delivered or accepted by the Buyer. In the event of default by the Seller, Buyer may procure the articles or services covered by this order from other sources and hold the Seller responsible for any excess costs occasioned thereby, in addition to all other available remedies at law or equity. (7) Buyer is exempt from Federal and State Taxes. (9) Seller shall comply with all applicable federal, state and local laws, rules and regulations, including but not limited to the Fair Labor Standards Act and Equal Opportunity Provisions of Executive Orders. Seller must comply with the requirements under Chapter 442, Florida Statutes, that any toxic substance delivered as a part of this order must be accompanied by a Material Safety Data Shoat (M,S.D.S.) (8) Failure by Seller to a) deliver or install the goods and /or services in accordance with the Buyer's delivery /installation deadlines, or b) deliver or install the exact quantities of the goods andlor services to the Buyer in accordance with the Buyer's delivery /Installation deadlines, shall cause the Seller to pay to the Buyer liquidated damages in the amount of 6% (five percent) of the total purchase price. Seller and Buyer agree that the amounts described as liquidated damages are not penalties but represent a fair and reasonable estimate of the costs that the Buyer will Incur by reason of Seller's failure to perform, and are fair and reasonable compensation to the Buyer for its losses. Failure by Buyer to Impose liquidated damages will not constitute a waiver of the right to enforce this section nor will It constitute a waiver of any other right of Buyer under the Purchase Order Terms and Conditions, Including but not limited to Seller's obligation to Buyer to pay any overdue amounts or perform any services required under the Purchase Order Terms and Conditions. (13) This Purchase Order shall be governed and construed according to the laws of the State of Florida. All parties to this Purchase Order shall submit to the jurisdiction of any Florida state or federal court in any action or proceeding arising out of, or relating to, this order or the performance of work hereunder, Venue of any action to enforce this order or the performance of work hereunder shall be in Miami Dade County, Florida, If Buyer or Seller shall be required to enforce the terns of this order by court proceedings or otherwise, whether or not format legal action is required, the prevailing party shall be entitled to recover from the other party all such costs and expenses, including but not limited to, costs and reasonable attorney's fees. (11) This Purchase Order contains the entire understanding of the parties relating to the subject matter hereof, superseding all prior communications, This Purchase Order may not be changed except by written amendment signed by authorized agents of both Buyer and Salter. Seller is expressly prohibited from delegating Its duties and obligations or transferring or as:Jgning its rights hereunder without the prior written approval of Buyer. (12) Any delivery of goods or services referenced in this Purchase Order and /or the Seller's attached quote constitutes ac— ptance by the Seller of the foregoing terms conditions, J� 4R 3:)�i f•. TO: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949 -3113 Fax MEMORANDUM The Honorable Mayor and City Commission Susan Simpson, Cultural and Community Services Director 7/19/2012 Ratification of the Purchase of Two Vehicles from Plantation Ford for the Cultural and Community Services Department RECOMMENDATION: It is recommended that the City Commission approve the attached resolution to ratify the purchase of two Ford F -150 trucks from Plantation Ford in the amount not to exceed $35,984.36 (Thirty Five Thousand, Nine Hundred Eighty Four Dollars and Thirty Six Cents). REASONS: The Cultural and Community Services Department recently acquired the responsibility of maintaining 6 parks located throughout the City. Trucks are necessary for the efficient operation of this Division as employees travel from park to park to perform their duties which include minor repairs, trash removal, cleaning, special event set -up and break- down, etc. ADDITIONAL INFORMATION: This purchase was through the Broward Sheriffs Association Bid 11 -19 -0907. FUNDING SOURCE: As a Ratification, this item was funded through the General Fund Account Number 10.535.5642 Vehicles which a budget amendment has been presented for Commission approval. ATTACHMENTS: Resolution Proposal Agenda Item No. IOM\nDate 7/19/2012 201