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HomeMy WebLinkAboutReso 2012-1948RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE PURCHASE OF EXTENDED HARDWARE AND SOFTWARE WARRANTIES AND TIER II MAINTENANCE AND SUPPORT FOR THIRTEEN (13) "LUKE" MASTER METERS FROM PARKER SYSTEMS, IN AN AMOUNT NOT TO EXCEED FIFTEEN THOUSAND FIVE HUNDRED DOLLARS ($15,500.00), ATTACHED HERETO AS EXHIBIT "A "; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach owns seventeen (17) Parker pay stations of which nine (9) are operational in municipal lots throughout the community, and eight (8) are being held in storage until the opening of the garage at Gateway Park; and WHEREAS, the Warranty for the pay stations expire one (1) year after delivery and require an annual renewal for the Extended Warranty on all 17 pay stations at a cost of $1,000.00 per machine, and the Tier II Support and Maintenance Contract provides on -site preventative maintenance, and on -site support and technical assistance at a annual fee of $500.00 per pay station and applies only to the nine (9) machines currently in operation; and WHEREAS, since payments are based on expiration dates, warranties and service agreements for thirteen (13) pay stations will be renewed this fiscal year in an amount not to exceed Fifteen Thousand Five Hundred Dollars ($15,500.00); and WHEREAS, Parker Systems submitted a proposal to provide Extended Warranties and Tier II Maintenance and Support for the City's "Luke" Master Meters for one year, in an amount not to exceed Fifteen Thousand Five Hundred Dollars ($15,500.00), attached hereto as Exhibit "A» NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Purchase. The City Commission hereby approves the purchase of extended Hardware and software warranties and Tier II Maintenance and Support for the City's thirteen (13) "Luke" Master Meters from Parker Systems, in an amount not to exceed Fifteen Thousand Five Hundred Dollars ($15,500.00). Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution 82012- Parker Systems Purchase Of Master Meters Page 1 of 2 Section 3. Effective Date. This Resolution shall become effective upon adoption. PASSED AND ADOPTED this 191h day of July 2012. ATTEST: '�� CIM � 6LA.L) Jane A. Hines, CMC, City Clerk APPROVED AS TO FORM Vote: S -o Mayor Edelcup Vice Lewis Thaler Commissioner Aelion Commissioner Gatto Commissioner Scholl R2012- Parker Systems Purchase Of Master Meters Page 2 of 2 Moved by: MdAw", (Yes) (No) (Yes) (No) (Yes) (No) Yes) (No) (Yes) (No) PARKER SYSTEMS Parker Systems 12938 Mallory Circle, #102 Orlando, FL 32828 (407)432 -0869 lynda @parkersystemsplace.com Bill To Invoice Date Invoice # 05/01/2012 2011 -426 Terms Due Date Net 15 05/16/2012 City of Sunny Isles Beach, Florida City of Sunny Isles Beach Attn: Helena Forbes 18070 Collins Avenue Sunny Isles Beach, FL 33160 Amount Due Enclosed $3,000.00 Please detach top portion and return with your payment. Activity Quantity Rate Amount • Extended Hardware and Software warranty (2) Luke Pay Stations - Heritage Park 2 1,000.00 2,000.00 Garage, Expires 5/712012, Renews through 5/7/2013. • Tier II Maintenance and Support (2) Luke Pay Stations - 5/712012 through 2 500.00 1,000.00 5/7/2013 Total $3,000.00 PARKER SYSTEMS Parker Systems 12938 Mallory Circle, #102 Orlando, FL 32828 (407)432 -0869 lynda@parkersystemsplace.com City of Sunny Isles Beach, Florida City of Sunny Isles Beach Attn: Helena Forbes 18070 Collins Avenue Sunny Isles Beach, FL 33160 Estimate Date Estimate # 07/07/2012 1029 • Extended Hardware and Software Warranty - (11) Luke Pay Stations, Heritage Exp. Date 1,000.00 Activity Quantity Rate Amount • Extended Hardware and Software Warranty - (11) Luke Pay Stations, Heritage 11 1,000.00 11,000.00 Park lst floor, Bella Vista, Collins Avenue and (8) not installed. Expires 9/6/2012, Renews through 9/6/2013 • Tier II Maintenance and Support - 9/6/02 through 9/6/13 11 500.001 5,500.00 • Extended Hardware and Software Warranty - (4) Luke Pay Stations, Terrace Lot, 4 1,000.00 4,000.00 Pier Park, Ellen Wynne, William Lehman. Expires 10/14/12, Renews through 10/4/13 • Tier II Maintenance and Support - 10/14/2012 through 10/14/2013 4 500.00' 2,000.00 Total $22,500.00 Accepted By: Accepted Date: JPr`' =�tia w X61 :EoR 4 4 e't' ©r sues h� City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949 -3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission FROM: Sharon P. Ragoonan, Assistant City Manager /Community Development DATE: 7/19/2012 RE: Renewal and Payment of the Extended Warranty and Maintenance of Pay Stations RECOMMENDATION: City Commission approval for the renewal and payment of the extended warranty and maintenance contract for thirteen (13) pay stations. REASONS: Presently, the City owns seventeen (17) Parker pay stations of which nine (9) are operational in municipals lots throughout the community, and eight (8) are being held in storage until the opening of the garage at Gateway Park. The warranty for the pay stations expire one (1) year after delivery and require an annual renewal for the extended warranty on all 17 pay stations at a cost of $1,000.00 per machine. The extended warranty covers the hardware (e.g. components of the pay station, except locks, paint, batteries, vandalism, mistreatment, and /or natural disaster, etc.) and software upgrades. The Tier II Support and Maintenance Contract provides on -site preventative maintenance, and on- site support and technical assistance for those issues that cannot be resolved by City staff (e.g. parking enforcement officer). If there is problem with a machine that the parking enforcement officer is unable to fix, then unlimited on -site service is provided at no additional charge. The annual fee for the service agreement is $500.00 per pay station and applies only to the nine (9) machines that are currently in operation. This fiscal year the initial renewal of the warranty and service agreement is divided between FY2011/2012 and FY2012/2013. Since the payments are based on expiration dates, thirteen (13) pay stations will be renewed this fiscal year. However, the renewal of the extended warranty and the service contract will be entirely funded in subsequent years, which will cover all seventeen (17) pay stations. The chart below illustrates the initial renewal cycle along with the fiscal impact for the current year and successive year: Agenda Item No.10R \nDate 7/19/2012 227 Approval of this resolution will extend the life of the pay stations, which will be regularly maintained and serviced by Parker Systems. FUNDING SOURCE: Funding is available in current year's budget acct #10 -525 -5349 and proposed in next year's budget. ATTACHMENTS: Resolution Agenda Item No. 10R \nDate 7/19/2012 228 Pay Expiration Expiration LOCATION Stations Address Dates FY11/12 Dates FY12 /13 Heritage 5/7/12(2) 5/7/13 (2) Park /Municipal 19200 Collins Parkin P8 3 Parker Ave 9/6/12(l) $4,500 9/6/13(l) $4,500 Collins Avenue Median Municipal Parking (Under 19152 Collins Ram P3 1 Parker Ave 9/6/12 $1,500 9/6/13 $1,500 Bella Vista 500 Sunny Isles Municipal Park P7 1 Parker Blvd 9/6/12 $1,500 9/6/13 $1,500 151 Sunny Isles Gateway Park P6 8 Parker Blvd 9/6/12 $8,000 9/6/13 $12,000 Ellen Wynne Municipal Parking 19333 Collins P1 I Parker Ave - - 10/14/12 $1,500 Lehman Causeway 19162 Collins P2 1 Parker Ave 10/14/12 $1,500 1751h Municipal Parking (Walgreen's) P4 1 Parker 210 175th Terr 10/14/12 $1,500 Pier Park Municipal 16501 Collins Parkin PS 1 Parker Ave 10/14/12 $1,500 TOTAL 17 $15,500 $25,500 Approval of this resolution will extend the life of the pay stations, which will be regularly maintained and serviced by Parker Systems. FUNDING SOURCE: Funding is available in current year's budget acct #10 -525 -5349 and proposed in next year's budget. ATTACHMENTS: Resolution Agenda Item No. 10R \nDate 7/19/2012 228