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HomeMy WebLinkAboutOrdinance 2012-390 ORDINANCE NO. 2012- ?S 90 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA AMENDING ORDINANCE NO. 2011-369; AMENDING THE CITY'S BUDGET FOR THE 2011-2012 FISCAL YEAR - GENERAL FUND, STREETS FUND, AND CAPITAL PROJECTS FUND; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO IMPLEMENT THE TERMS AND CONDITIONS OF THIS ORDINANCE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in accordance with Subsection 200.065 and 166.241, Florida Statutes and the City Charter, the City Commission adopted the Budget for Fiscal Year 2011-2012 (the "Budget")by Ordinance No. 2011-369; and WHEREAS, the City's Finance Director has determined a need to amend the Budget for unanticipated expenses during Fiscal Year 2011-2012; and WHEREAS, the City Commission has determined that it is necessary to amend the Budget, as set forth in Exhibit "A", based upon the review and analysis provided by the Finance Director. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1: Incorporation of Recitals. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part by this Ordinance upon adoption hereof. Section 2: Budget Amendment. The Budget for Fiscal Year 2011-2012 adopted by Ordinance No. 2011-369 is amended to reflect the revisions in Exhibit "A". All other terms and conditions of Ordinance No. 2011-369 not otherwise amended by this Ordinance remain in full force and effect. Section 3: Authorization of City Manager. The City Manager is hereby authorized to take all actions necessary to implement the terms and conditions of this Ordinance. Section 4: Effective Date. This Ordinance shall be effective ten (10) days after adoption on second reading. PASSED AND ADOPTED on first reading this 19 day of-Jt&L' 2012. PASSED AND ADOPTED on second reading this 21 day ofGou.ST 2012. ■ At/4V No an S. Edelcup, Ma or 02011-Budget Amendment Capital Projects 02011-369 Page 1 of ATTEST: Jane A. Hines, CM , City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY Hans Ottinot, City A orney Moved by: ■/l ce uiT i_S-12_ Second by: Cavvyv.wlioeip TTO VOTE AS FOLLOWS: S_b Mayor Edelcup (l)/yes Q no Vice Mayor Thaler (1)/yes (J no Commissioner Aelion (',ryes U no Commissioner Gatto (t es U no Commissioner Scholl (jyes U no 2 Auth. 10 Mill.cap.Improv. Rev.Bond. w A o 0 o r. 'n o 0 0 0 0 o Vl M o o N o 0 0 0 0 0 .. W F• 000 .. r` � � OV ooTOO 000 000 •. F. W 0 0 0 00 M �O O s.0 O 'n O N O N T M M o 0 0 00 O O O N M et Wi O O u> c> . et O �O 00 �O sO vl O N O O h �D N M vt O N N M N N h vt N 00 © vo vo A O ^ N tn ^ ^ © ■O M l� M VI M N N ^ 1/... 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Boo ZYFE«o .oq ¢ ¢n CD CD w od,jm o+nLn� n dE 3¢Lua, i a r=L d> E . .-. w n Lt o Z O O Q w Z a '- ° c ' aa E o o aq co.. -d o n =w E.rn ° � m e G D Z a,oW c Zn=u 2t' ", F>. ^'o d,o a o3m v o,.- L U ,i mo Q LLLLUZ Q E m0E' 2aariENq r u-cEm Z,. 0, o-nn yn�m o r-° in ° c'= � c. i t d L o�5 m v-A aL J Zl Eao ddn« dM L .-0 _ =m c- = 8 a d W < E-o ¢ 3v ?�_ 3 2.2 Mm = u «dm O /M NT0 gynd!= gC� L LL d = Preview Page 1 of 2 ttiNY is, So..-------..-fi. City of Sunny Isles Beach 0-,-- * 18070 Collins Avenue I" ` s Sunny Isles Beach,Florida 33160 . `-,,. f A `°s1- F a4.- 4r (305)947-0606 City Hall c1T}OF SOH hl'" (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission FROM: Minal Shah, Assistant City Manager-Finance DATE: 8/21/2012 RE: Budget Amendment RECOMMENDATION: Staff is recommending City Commission approve the Fiscal Year 2011/2012 budget amendment. REASONS: General Fund (10) A. To account for the Advance Refunding of the 2002C Bond. The outstanding principal balance was $11,510,000 as of April 20, 2012 (closing date). The City borrowed $10M to defease this debt. As a result, the City had an additional cash outflow of$2,240,060 of which $297,075 (5/1/12 interest payment) was already budgeted for. B. Based on preliminary projections, Utility Tax-Electricity is expected to come in at $2.1 million. C. Based on the attendance of the After School Program, revenues are anticipated to come in at $145,000. In addition, additional staff hours were required to support the attendance. As such, salaries are increasing by $75,000. D. To account for the separation agreement for the City Manager, the addition of the Executive Assistant to the City Manager and the Intern, of which some of the increase will be offset by the Professional Services account. E. As a result of the additional 3 towers that were added in June, there is a need for additional staffing (3,920 hours). F. Additional Costs related to publishing and delivering of the Architectural Book. G. To fund the donation to FIU's Music Program. H. To fund a temporary electrician that was hired on staff to address many electrical projects that needed immediate attention. I. To account for the purchase of 3 vehicles; one for Pelican Community Center Park, one Agenda Item 24 I\ http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=848&MeetingID=1 Date S- (, Preview Page 2 of 2 for Heritage Park, and one for the new City Manager. J. To account for hiring of two temporary Construction Workers that that are now permanent full-time employees. ($58,300) K. To increase the transfer out to the Streets Fund to ensure that the fund can cover their expenses. L. To reduce expenditure budgets such as Transfer to the CIP fund, the Contingency Fund and other operating expenditure accounts to fund the other needs. Streets Fund (11) A. To increase the transfer in from the General Fund to cover expenses. B. To cover the costs for the grounds work done on the medians, right of ways and the painting of the crosswalks. C. To cover the utility costs related to the medians, right of ways and roads. D. To repair the street sweeper that experience significant maintenance costs. E. To reduce expenditure budgets and increase revenue budgets to reallocate funds where most needed. Capital Projects Fund(20) A. To reduce the transfer in from the General Fund and the miscellaneous revenues that was received in the previous fiscal year. B. To account for the Public Works Trailer to be purchased and equipment to be "move in" ready. C. To adjust the fund balance reserve for changes in A-C. ATTACHMENTS: • Ordinance • Budget Amendment http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=848&MeetinglD=O&MeetingDate... 8/13/2012