HomeMy WebLinkAbout2012-0719 Regular City Commission Meeting SUMMARY MINUTES
Regular City Commission Meeting
Thursday, July 19, 2012, 6:30 p.m.
City of Sunny Isles Beach, Florida
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AGENDA
1. CALL TO ORDER/ROLL CALL OF MEMBERS
The meeting was called to order by Mayor Edelcup at 6:30 p.m. with the following officials
present:
Mayor Norman S. Edelcup Acting City Manager Fred Maas
Vice Mayor Lewis J. Thaler City Attorney Hans Ottinot
Commissioner Isaac Aelion Asst City Manager/Finance Minal Shah
Commissioner Jeanette Gatto City Clerk Jane A. Hines, CMC
Commissioner George "Bud" Scholl
2. PLEDGE OF ALLEGIANCE/INVOCATION
Action: Emanuel Pine led the Pledge of Allegiance to the flag,and City Historian Richard C.
Schulman gave the invocation.
Mayor Edelcup gave opening remarks of decorum.
3. APPROVAL OF MINUTES
3A. Regular City Commission Meeting—June 21, 2012.
Action:Commissioner Scholl moved and Vice Mayor Thaler seconded a motion to approve
the above Summary Minutes. The motion was approved by a voice vote of 5-0 in favor.
4. ORDER OF BUSINESS (Additions/Deletions/Amendments)
4A. Request to Hear Items:Additional Information:,Item IOG.Memo from Purchasing Agent
regarding RFP 12-05-01 Citywide Landscaping; Add-On Items: Item 10T. Ratifying
Consultant and Separation Agreements with Alan J. Cohen; Item 10U.Renew Submerged
Lands Lease Agreement with the State of Florida for Operation of the Newport Fishing Pier.
Action: Mayor Edelcup noted the above changes to the agenda.
Commissioner Aelion moved and Commissioner Scholl seconded a motion to approve the
above changes to the agenda.The motion was approved by a voice vote of 5-0 in favor.
Summary Minutes:Regular City Commission Meeting July 19,2012 City of Sunny Isles Beach,Florida
5. SPECIAL PRESENTATIONS
5A. City Commission Employee Recognition Program: Certificates of Appreciation to be
Presented to the Following City Employees: Kristy Fritts and Michael Mulvey.
Action: Acting City Manager Maas reported that GIS Technician Kristy Fritts and Police
Lieutenant Michael Mulvey went above and beyond the call of duty in the performance of
their duties. Mayor Edelcup and the City Commission presented them with Certificates of
Appreciation and noted that each recipient will receive a$100 check.
6. ZONING
None
7. ORDINANCES FOR FIRST READING
7A. An Ordinance of the City Commission of the City of Sunny Isles Beach,Florida,Amending
Ordinance No. 2011-369; Amending the City's Budget for the 2011-2012 Fiscal Year—
General Fund,Streets Fund,and Capital Projects Fund;Authorizing the City Manager to
Do All Things Necessary to Implement the Terms and Conditions of this Ordinance; and
Providing for an Effective Date.
Action: City Clerk Hines read the title,and Assistant City Manager/Finance Shah reported.
Public Speakers: None
Vice Mayor Thaler moved and Commissioner Gatto seconded a motion to approve the
proposed ordinance on first reading. The motion was approved by a roll call vote of 5-
0 in favor. Second reading,public hearing will be held on Tuesday,August 21,2012 at
6:00 a.m. • . . . . •, . ! ! ! .. .
Vote: Commissioner Aelion yes
Commissioner Gatto yes
Commissioner Scholl yes
Vice Mayor Thaler yes
Mayor Edelcup yes
8. PUBLIC HEARINGS (Other than Ordinances for Second Reading)
None
9. ORDINANCES FOR SECOND READING (Public Hearings)
9A. An Ordinance of the City Commission of the City of Sunny Isles Beach,Florida,Amending
Sections 265-23 and 265-25 of the Land Development Regulations to Provide for Extension
of Payments for Development Rights Purchased Under the Transfer of Development
Rights(TDRs) and Bonus Programs;Providing for Repealer; Providing for Severability;
Providing for Inclusion in the Code; Providing for an Effective Date.
(First Reading 06/21/12)
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Summary Minutes:Regular City Commission Meeting July 19,2012 City of Sunny Isles Beach,Florida
Action: City Clerk Hines read the title, and City Attorney Ottinot reported.
Public Speakers: None
Commissioner Scholl said he wanted to make sure that we are consistent with the interest
rate as the Ordinance does not speak to the rate specifically. Assistant City Manager/Finance
Shah said she would always recommend a 5%increase,at least in this current environment.
In the event that the interest rates rise, she will re-evaluate it.
Commissioner Scholl moved and Commissioner Aelion seconded a motion to adopt the
ordinance. Ordinance No. 2012-389 was adopted by a roll call vote of 5-0 in favor.
Vote: Commissioner Aelion yes
Commissioner Gatto yes
Commissioner Scholl yes
Vice Mayor Thaler yes
Mayor Edelcup �s
10. RESOLUTIONS
10A. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,
Establishing the City of Sunny Isles Beach Proposed Ad Valorem Tax Millage Levy
Rate at 2.8 248€0 Mills per$1,000.00 of Taxable Assessed Value Which is 6.17% 9.13%
More than the"Rolled Back"Rate of 2.6372 Mills, for Fiscal Year 2012/2013; Setting the
Date,Time and Place for the First and Second Public Budget Hearings as Required by Law;
Directing the City Clerk and City Manager to File this Resolution with the Property
Appraiser of Miami-Dade County Pursuant to the Requirements of Florida Statutes and the
Rules and Regulations of the Department of Revenue of the State of Florida;Providing for an
Effective Date.
Action:City Clerk Hines read the title,and Assistant City Manager/Finance Shah reported.
Public Speakers: None
Mayor Edelcup said that we have just conducted a two-day Workshop for our Fiscal Year
2012/2013 Budget,and that he and the Commission are very pleased with the results.Based
on those discussions he is proposing a reduction in our millage rate for 2012/2013 by 3%.
This would reduce our rate from 2.8860 mills to 2.8 mills per$1,000 of assessed value. The
effect of this would be to reduce our City tax levy by approximately $500,000 from our
2011/2012 millage rate and would give that money back to our tax payers. In general,this
would mean that people who are under the Homestead and Save Our Homes provisions
under the State law who would otherwise be looking towards a 3%rise in their taxes,would
now have that increase eliminated by the 3% reduction in our millage rate. Our
Commissioners always acted fiscally responsible and always attempted to share any savings
that we could achieve in our City operations by lowering our tax rate. Given this weak U.S.
economy,he is really pleased that we can bring some tax relief to all the property owners in
Sunny Isles Beach.
Commissioner Aelion asked how it would interface with the presented budget, in other
words, will this not effect the allocated monies? Mayor Edelcup said no, this is actually a
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Summary Minutes:Regular City Commission Meeting July 19,2012 City of Sunny Isles Beach,Florida
result of the two-day Workshop where we were able to find some cost savings in the various
entities that we were reviewing. Commissioner Scholl noted that in this past week three
municipalities in California filed for bankruptcy and we are lowing the tax rate. Vice Mayor
Thaler said that it comes from hard work from the Commission,we worked ten hours on the
budget and that was after our staff put hundreds of hours into putting the budget together. He
and the Commission thanked staff for putting together the budget. Commissioner Gatto also
was pleased with the budget and she thanked Assistant City Manager/Finance Shah and her
staff.
Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the
resolution,as amended at 2.8 mills. Resolution No.2012-1930 was adopted by a voice
vote of 5-0 in favor.
10B. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Amending
Resolution No. 2011-1757 Amending the Schedule for City Commission Meetings for
Calendar Year 2012 by Adding a Special City Commission Meeting on Tuesday,August
21, 2012 at 6:00 p.m.; Adding Special City Commission Meetings Tentatively on Friday,
September 7,2012,at 5:01 p.m.,and Thursday,September 27,2012,at 6:00 p.m.,for Fiscal
Year 2012/2013 Budget Hearings; Providing for an Effective Date.
Action: City Clerk Hines read the title.
Public Speakers: None
Vice Mayor Thaler moved and Commissioner Gatto seconded a motion to approve the
resolution. Resolution No. 2012-1931 was adopted by a voice vote of 5-0 in favor.
10C. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Pursuant to
Section 5.1 of the Municipal Charter, Calling for a General Election to be Held on
Tuesday,November 6,2012,for the Purpose of Submitting to the Electorate of the City of
Sunny Isles Beach the Names of All Qualified Candidates for Election to the Position of City
Commissioner,Seat 01 (Northern Residential Area),and of City Commissioner,Seat 03
(Southern Residential Area);Providing for a Run-Off Election,if Necessary,to be Held
on Tuesday, December 4, 2012; Designating One Registered Voter Who Shall Serve
with the City Manager and the City Clerk as the Canvassing Board for Said Run-Off
Election; Providing for Conducting the Elections, Polling Places, Form of Ballot, Voter
Registration,Notice of Elections; Providing for an Effective Date.
Action: City Clerk Hines read the title, and reported recommending Emanuel Pine to be
designated as a Canvassing Board member.
Public Speakers: Emanuel Pine
Mayor Edelcup introduced Emanuel Pine and noted that he has been our Canvassing Board
Member since the day the City was incorporated, and he thanked him for volunteering.
Commissioner Scholl moved and Vice Mayor Thaler seconded a motion to approve the
resolution. Resolution No. 2012-1932 was adopted by a voice vote of 5-0 in favor.
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Summary Minutes:Regular City Commission Meeting July 19,2012 City of Sunny Isles Beach,Florida
10D. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing
the City Manager or His Designee to Sign or Renew All Required Contracts,
Agreements, and Purchase Orders that Affect the Health, Safety, or Welfare of the City,
During the Summer Recess Period from the Last City Commission Meeting in July 2012
through the First Regular Commission Meeting in September 2012,Subject to After-the-
Fact Ratification at the September 20, 2012 City Commission Meeting; Providing for an
Effective Date.
Action: City Clerk Hines read the title.
Public Speakers: None
Commissioner Gatto moved and Commissioner Scholl seconded a motion to approve the
resolution. Resolution No. 2012-1933 was adopted by a voice vote of 5-0 in favor.
10E. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Revising
Resolution No.2008-1219 Approving a Pay Plan for Sworn Police Officers;Approving the
Salary Survey Pursuant to the Collective Bargaining Agreement Between the City of
Sunny Isles Beach and the Police Benevolent Association (PBA), Attached Hereto as
Exhibit "A"; Authorizing the City Manager to Do All Things Necessary to Effectuate this
Resolution; Providing for an Effective Date.
Action:City Clerk Hines read the title, and Assistant City Manager/Finance Shah reported.
Public Speakers: None
Mayor Edelcup said this is for two (2)years,and thereafter every two(2)years we will do a
new survey. Vice Mayor Thaler noted that it is effective March 15, 2012.
Commissioner Gatto moved and Vice Mayor Thaler seconded a motion to approve the
resolution. Resolution No. 2012-1934 was adopted by a voice vote of 5-0 in favor.
10F. Agreement with Goodyear Tire & Rubber Co. and John Churchill for Fleet
Maintenance and Repair Services.
1. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving
the Award of Bid No. 12-05-02 to and Entering into an Agreement with The Goodyear
Tire & Rubber Co. for Fleet Maintenance and Repair Services, in an Amount Not to
Exceed$60,000.00,Attached Hereto as Exhibit"A";Authorizing the Mayor to Execute Said
Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this
Resolution; Providing for an Effective Date.
Action:[City Clerk's Note:Items 10F.1 and 10F.2 were heard together.] City Clerk Hines
read the title, and Public Works Director Wade Sanders reported.
Public Speakers: None
Commissioner Scholl moved and Vice Mayor Thaler seconded a motion to approve the
resolution. Resolution No. 2012-1935 was adopted by a voice vote of 5-0 in favor.
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Summary Minutes:Regular City Commission Meeting July 19,2012 City of Sunny Isles Beach,Florida
2. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving
the Award of Bid No. 12-05-02 to and Entering into an Agreement with John Churchill
for Fleet Maintenance and Repair Services to Provide Heating and Air Conditioning
Services to City-Owned Buses, in an Amount Not to Exceed$30,000.00,Attached Hereto
as Exhibit "A"; Authorizing the Mayor to Execute Said Agreement; Authorizing the City
Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an
Effective Date.
Action: City Clerk Hines read the title,and Public Works Director Wade Sanders reported.
Public Speakers: None
Commissioner Scholl moved and Vice Mayor Thaler seconded a motion to approve the
resolution. Resolution No. 2012-1936 was adopted by a voice vote of 5-0 in favor.
10G. Landscape Maintenance Services:
1. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving
the Award of RFP No. 12-05-01 to and Entering into an Agreement with Lukes-
Sawgrass Landscaping,Inc.for Landscape Maintenance Services,in an Amount Not to
Exceed$650,000.00 for One Year,Attached Hereto as Exhibit"A";Authorizing the Mayor
to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to
Effectuate this Resolution; Providing for an Effective Date.
Action: [City Clerk's Note: A Memorandum from the Purchasing Agent was distributed
prior to the meeting. See Item 4A for additional action] City Clerk Hines read the title,and
City Attorney Ottinot reported that due to information provided to his office this week by
staff and other information he received,he is requesting that we withdraw this resolution and
recommendation, and that staff can make another recommendation at a future meeting.
Public Speakers: None
Mayor Edelcup proposed since this item is being withdrawn that the Commission give staff
authority to proceed and either get this resolved with the first choice, or move on to and
negotiate with the second choice. This way we are not delaying the process and can give the
same authority of up to$650,000 to accommodate the work that needs to be done. He asked
to make that a substitute resolution. City Attorney Ottinot said with that motion and
direction to staff, we can bring the matter back to Commission on August 21, 2012 at the
Special City Commission Meeting.
Commissioner Scholl made a motion to withdraw this item and substitute the Mayor's
motion for authority to negotiate with the other bidders up to $650,000.
Commissioner Scholl moved and Commissioner Gatto seconded a motion to withdraw this
resolution. The motion was approved by a voice vote of 5-0 in favor.
2. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing
the City Manager to Negotiate an Agreement for Award of RFP No. 12-05-01 for
Landscape Maintenance Services,in an Amount Not to Exceed$650,000.00 for One Year;
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Summary Minutes:Regular City Commission Meeting July 19,2012 City of Sunny Isles Beach,Florida
Authorizing the City Manager and City Attorney to Do All Things Necessary to Effectuate
this Resolution; Providing for an Effective Date.
Action: Commissioner Scholl moved and Commissioner Gatto seconded a motion to
approve the resolution. Resolution No.2012-1937 was adopted by a voice vote of 5-0 in
favor.
10H. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing
the City to Participate in the "Prestige Cultural Series at Biscayne Bay Campus 2012-
2013" Program, and Authorizing a Charitable Contribution to the Biscayne Bay
Campus of Florida International University (FIU), in the Amount of $5,000.00;
Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution;
Providing for an Effective Date.
Action:City Clerk Hines read the title,and Cultural and Community Services Director Susan
Simpson reported noting that this year we are contributing an additional$2,000 which will be
a direct savings to our residents to encourage their participation in our events.
Public Speakers: Jan Solomon
Jan Solomon of FIU Biscayne Bay Campus thanked the Commission and noted that this is
the 4th year working in partnership with the City and we have raised more than$45,000 in
scholarships. The reason for their request for the additional $2,000 is on behalf of their
students who face a 15% tuition increase for the third year in a row. In exchange for the
City's support,to all Sunny Isles Beach residents they offer a 50%discount in the ticket price
for the first three events:an opera matinee,a piano concert,and a musical theater review here
in Sunny Isles Beach. For the final event, a three-course gourmet luncheon followed by a
string quartet performance, there will be a$10 discount off the $50 price per person.
Mayor Edelcup thanked Ms. Solomon and said that it is always a wonderful opportunity to
work with FIU. The Prestige Series is really a terrific cultural program,and he encourages
all our residents to take part and participate in these programs. He also reminded residents to
get the resident ID card so that they can get the discounts that are available to them.
Vice Mayor Thaler moved and Commissioner Gatto seconded a motion to approve the
resolution. Resolution No. 2012-1938 was adopted by a voice vote of 5-0 in favor.
10I. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving
an Agreement with Christopher J.Russo for the Position of City Manager of the City of
Sunny Isles Beach,Attached Hereto as Exhibit"A";Authorizing the Mayor to Execute Said
Agreement; Providing the City Attorney with the Authority to Do All Things Necessary to
Effectuate the Terms of this Agreement; Providing for an Effective Date.
Action:City Clerk Hines read the title,and Mayor Edelcup reported noting that Christopher
Russo served previously as our City Manager from 2000 to 2005.
Public Speakers: None
Commissioner Aelion moved and Vice Mayor Thaler seconded a motion to approve the
resolution. Resolution No. 2012-1939 was adopted by a voice vote of 5-0 in favor.
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Summary Minutes:Regular City Commission Meeting July 19,2012 City of Sunny Isles Beach,Florida
10J. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving
an Interlocal Agreement Between All Co-Permittees Named in National Pollutant
Discharge Elimination System(NPDES)Permit No.FLS000003-003 and Miami-Dade
County, Providing for Performance of Professional Services by Miami-Dade County, and
Also Between All Co-Permittees Providing for Identification and Control of Pollutant
Discharges in Shared Municipal Separate Storm Sewer Systems, and to Negotiate and
Execute Changes to the Selection of Activity Participation by Co-Permittees,In an Amount
Not to Exceed$4,910.00 Annually,Attached Hereto as Exhibit"A"; Authorizing the Mayor
to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to
Effectuate this Resolution; Providing for an Effective Date.
Action: City Clerk Hines read the title, and Public Works Director Wade Sanders reported
noting this is effective October 1, 2012 through September 30, 2017.
Public Speakers: None
Vice Mayor Thaler moved and Commissioner Scholl seconded a motion to approve the
resolution. Resolution No. 2012-1940 was adopted by a voice vote of 5-0 in favor.
10K. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving
an Expenditure in the Amount Not to Exceed $34,363.94; Extending the Agreement With
SFM Service, Inc. for Landscape Maintenance Services for One Month; Authorizing the
City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an
Effective Date.
Action:City Clerk Hines read the title,and Public Works Director Wade Sanders reported.
Public Speakers: None
Vice Mayor Thaler moved and Commissioner Gatto seconded a motion to approve the
resolution. Resolution No. 2012-1941 was adopted by a voice vote of 5-0 in favor.
10L. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving
Change Order No. 6 to Agreement with Shoreline Foundation, Inc. for the Newport
Fishing Pier Demolition and Construction Project, Increasing the Agreement by
$13,298.46 for the Installation of Eight(8) 18"Round Auger Cast Piles,and Increasing the
Contract Time by 15 Days,Attached Hereto as Exhibit"A";Authorizing the City Manager to
Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date.
Action: City Clerk Hines read the title, and Acting City Manager Maas reported.
Public Speakers: None
Commissioner Aelion said the purpose of this change order was a technical rationale behind
the six(6)original piles that could not be achieved because of the displacement vibration to
the neighboring property. Acting City Manager Maas said that is correct, it is absolute
dedication to ensuring that neighboring properties remain safe and not be damaged by the
work that is going on there.
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Summary Minutes:Regular City Commission Meeting July 19,2012 City of Sunny Isles Beach,Florida
Commissioner Scholl moved and Vice Mayor Thaler seconded a motion to approve the
resolution. Resolution No. 2012-1942 was adopted by a voice vote of 5-0 in favor.
10M. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Ratifying
the Purchase of Two (2) Vehicles from Plantation Ford for Use by the Cultural and
Community Services Department, in an Amount Not to Exceed $35,984.36, Attached
Hereto as Exhibit "A", Utilizing the Broward Sheriffs Association Bid #11-19-0907;
Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution;
Providing for an Effective Date.
Action:City Clerk Hines read the title,and Cultural and Community Services Director Susan
Simpson reported.
Public Speakers: None
Vice Mayor Thaler moved and Commissioner Gatto seconded a motion to approve the
resolution. Resolution No. 2012-1943 was adopted by a voice vote of 5-0 in favor.
10N. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing
the Purchase of a Modular Building from Mobile Modular for the Department of
Public Works,in an Amount Not to Exceed$115,324.00,Attached Hereto as Exhibit"A",
Utilizing the School District of Suwannee County Contract No. 11-203;Authorizing the City
Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an
Effective Date.
Action: City Clerk Hines read the title, and Public Works Director Wade Sanders reported
that this will be located in the Public Works compound under the William Lehman
Causeway.
Public Speakers: None
Vice Mayor Thaler asked if there was an estimated delivery date,and Mr. Sanders said once
it is approved it takes approximately 6 to 8 weeks for it to be built out.
Commissioner Scholl moved and Commissioner Aelion seconded a motion to approve the
resolution. Resolution No. 2012-1944 was adopted by a voice vote of 5-0 in favor.
100. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving
the Second Amendment to Agreement with Steigerbuilt, LLC for Additional
Improvements that Might Benefit the Future and Ultimate Site Development of the Lot
Located at 16200 Collins Avenue,and Removal and Disposal of the Concrete Wall Dividing
16100 and 16200 Collins Avenue, for the Intracoastal Parks Project, in an Amount Not to
Exceed$18,650.00,Attached Hereto as Exhibit"A";Authorizing the Mayor to Execute Said
Second Amendment to Agreement; Authorizing the City Manager to Do All Things
Necessary to Effectuate this Resolution; Providing for an Effective Date.
Action: City Clerk Hines read the title, and City Engineer Helen Gray reported.
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Summary Minutes:Regular City Commission Meeting July 19,2012 City of Sunny Isles Beach,Florida
Public Speakers: Joyce Lerner
Joyce Lerner,a 25-year resident of Sunny Isles Beach,suggested putting in solar panels into
the parks generating electricity to bring money back to the City. She also suggested that
people can make donations and have their names put on benches or bricks.
Mayor Edelcup said that we already have a program in place for naming benches and if
anybody is interested they can contact Susan Simpson. We have benches available for
dedication in Heritage Park and we will have them in the other parks as well. As for solar
panels, we are always in conversation with FPL working with them to develop some pilot
programs in which we could have either wind power or solar power experimented here in
Sunny Isles Beach.
Commissioner Scholl moved and Commissioner Aelion seconded a motion to approve the
resolution. Resolution No. 2012-1945 was adopted by a voice vote of 5-0 in favor.
10P. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing
the Not to Exceed Amount from $30,000.00 to $41,000.00 with The Miami Herald
Publishing Company for Retail Advertising Services;Authorizing the City Manager to Do
All Things Necessary to Effectuate this Resolution; Providing for an Effective Date.
Action: City Clerk Hines read the title.
Public Speakers: None
Commissioner Gatto moved and Vice Mayor Thaler seconded a motion to approve the
resolution. Resolution No. 2012-1946 was adopted by a voice vote of 5-0 in favor.
10Q.A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing
the Not to Exceed Amount from$31,000.00 to$45,000.00 with Bonnie Bennett Creative to
Provide Design Services for the Cultural and Community Services Department;
Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution;
Providing for an Effective Date.
Action:City Clerk Hines read the title,and Cultural and Community Services Director Susan
Simpson reported.
Public Speakers: None
Commissioner Gatto moved and Vice Mayor Thaler seconded a motion to approve the
resolution. Resolution No. 2012-1947 was adopted by a voice vote of 5-0 in favor.
10R. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving
the Purchase of Extended Hardware and Software Warranties and Tier II Maintenance
and Support for the City's Thirteen(13)"Luke"Master Meters from Parker Systems,
in an Amount Not to Exceed$19,500.00,Attached Hereto as Exhibit"A"; Authorizing the
City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an
Effective Date.
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Summary Minutes:Regular City Commission Meeting July 19,2012 City of Sunny Isles Beach,Florida
Action: City Clerk Hines read the title, and Assistant City Manager/Community
Development Sharon Ragoonan reported.
Public Speakers: None
Vice Mayor Thaler moved and Commissioner Aelion seconded a motion to approve the
resolution. Resolution No. 2012-1948 was adopted by a voice vote of 5-0 in favor.
10S. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving a
Consultant Agreement with Hari Cruz-Bustillo to Provide Construction Management
Services to the City for the Gateway Park Project,in an Amount of$7,500.00 Per Month,
Not to Exceed $90,000.00, Attached Hereto as Exhibit "A"; Authorizing the Mayor to
Execute Said Agreement; Authorizing the City Manager or City Attorney to Do All Things
Necessary to Effectuate the Terms of this Resolution; Providing for an Effective Date.
Action: City Clerk Hines read the title, and Acting City Manager Maas reported that this
project requires an oversight on a day-to-day basis in the form of a Construction Manager.
Public Speakers: None
Vice Mayor Thaler asked when we plan on putting this consultant on, and City Attorney
Ottinot said the contract indicated three months to submit the revised plan, and that if we
need to bring him on before that, we will. Acting City Manager Maas said that Mr. Cruz-
Bustillo is available for the first day that work starts on the project. It could be as late as
three months but we plan on having him on board in advance to review plans, etc.
Commissioner Scholl moved and Commissioner Aelion seconded a motion to approve the
resolution. Resolution No. 2012-1949 was adopted by a voice vote of 5-0 in favor.
10T. Add-On:
A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Ratifying the
Consultant Agreement with Alan J. Cohen to Provide the City with Professional
Services, and Separation Agreement, Attached Hereto as Exhibit "A"; Authorizing the
City Manager and City Attorney to Do All Things Necessary to Effectuate this Resolution;
Providing for an Effective Date.
Action: [City Clerk's Note: Item distributed prior to meeting. See additional action under
Item 4A.] City Clerk Hines read the title,and City Attorney Ottinot reported that there was a
21-day revocation period which has now expired.
Public Speakers: None
Commissioner Aelion moved and Vice Mayor Thaler seconded a motion to approve the
resolution. Resolution No. 2012-1950 was adopted by a voice vote of 5-0 in favor.
10U. Add-On:
A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving
the Renewal of an Agreement between the Board of Trustees of the Internal
Improvement Trust Fund of the State of Florida and the City of Sunny Isles Beach
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Summary Minutes:Regular City Commission Meeting July 19,2012 City of Sunny Isles Beach,Florida
Relating to a Sovereignty Submerged Lands Lease for Operation of the Newport
Fishing Pier,in Substantially the Same Form Attached Hereto as Exhibit"A";Authorizing
the Mayor to Execute Said Agreement;Authorizing the City Attorney and the City Manager
to Do All Things Necessary to Effectuate the Terms of this Agreement; Providing for an
Effective Date.
Action:[City Clerk's Note: Item distributed prior to meeting. See additional action under
Item 4A.J City Clerk Hines read the title, and City Attorney Ottinot reported that the State
has agreed to lease the submerged land to the City on a five-year term. Generally the State
requires a lease fee but the State has agreed to waive that fee during construction of the Pier.
Public Speakers: None
Commissioner Aelion asked what the fee would be once the construction is completed,and
Assistant City Manager/Finance Shah said it is a formula based on our net operating revenue.
She explained that at this point it is difficult to calculate not knowing what our revenues or
direct/indirect costs are going to be,however it should be nominal. Mayor Edelcup said it
would be a percentage of any revenues, and he asked if we have any idea what that
percentage number is. City Attorney Ottinot said we can give the Commission a formula that
they have given us in the past, and Mayor Edelcup asked that a memo be distributed to the
Commission.
Vice Mayor Thaler moved and Commissioner Scholl seconded a motion to approve the
resolution. Resolution No. 2012-1951 was adopted by a voice vote of 5-0 in favor.
11. MOTIONS
None
12. DISCUSSION ITEMS
None
13. CITIZENS' FORUM: REQUESTS, PETITIONS & OTHER COMMUNICATIONS
None
14. ADJOURNMENT
Mayor Edelcup adjourned the meeting at 7:15 p.m.
Respectfully submitted by: Approved by the City Commission on Sept. 20,2012
ava- Ati) /SW(1/i/17))
Jane A. Hines, CMC, City Clerk o an S. Edelcup, Mayor
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MEMORANDUM
TO: The Honorable Mayor and City Commission
FROM: Jane A. Hines, CMC, City Clerk
DATE: 9/20/2012
RE: Summary Minutes for the July 19, 2012 City Commission Meeting
RECOMMENDATION:
Attached for your consideration are the Summary Minutes for the July 19, 2012 Regular
City Commission Meeting.
REASONS:
N/A
ATTACHMENTS:
• Summary Minutes
http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=849&MeetinglD=O&MeetingDate... 8/21/2012