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HomeMy WebLinkAboutReso 2012-1964RESOLUTION NO. 2012- ±CJLc1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, RATIFYING AN AGREEMENT WITH CALVIN, GIORDANO & ASSOCIATES, INC. TO PROVIDE CONSTRUCTION PROJECT MANAGEMENT SERVICES FOR THE BELLA VISTA BAY PARK PROJECT, IN AN AMOUNT NOT TO EXCEED TWENTY -FIVE THOUSAND THREE HUNDRED EIGHTY DOLLARS ($25,380.00), ATTACHED HERETO AS EXHIBIT "A "; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City is in need of a consultant to provide Construction Project Management Services for the Bella Vista Bay Park Project; and WHEREAS, the City Commission wishes to enter into an agreement with Calvin Giordano and Associates, Inc., to provide these services; and WHEREAS, the Consultant is qualified, willing and able to provide said Services; and WHEREAS, the City Commission wishes to enter into an agreement with Calvin Giordano and Associates, Inc., to provide Construction Project Management Services for the Bella Vista Bay Park Project, in an amount not to exceed Twenty -Five Thousand Three Hundred Eighty Dollars ($25,380.00), attached hereto as Exhibit "A ". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Ratifying the Agreement. The Agreement with Calvin Giordano and Associates to provide Construction Project Management Services for the Bella Vista Bay Park Project, in an amount not to exceed Twenty -Five Thousand Three Hundred Eighty Dollars ($25,380.00), attached hereto as Exhibit "A" is hereby ratified. Section 2. Authorization of Cily Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 201h day of September 2012. 82012- Calvin Giordano Agmt Cons Proj Mgmt Bella Vista Bay Mage I of 2 ATTEST: Jane A. Hines, CMC, City Clerk AS TO FORM , SUFFICIENCY: City Attorney Moved . Seconded by: Vote: S -O Mayor Edelcup L4Yes) Vice Mayor Thaler LjYes) Commissioner Aelion ✓(Yes) Commissioner Gatto ✓(Yes) Commissioner Scholl _J,!!�jYes) 82012- Calvin Giordano Agmt Cons Proj Mgmt Bella Vista Bay PkPage 2 of 2 (No) (No) (No) (No) (No) O AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH AND CALVIN, GIORDANO & ASSOCIATES, INC. CONTRACT NO. C1112 -058 THIS AGREEMENT entered into this 3 +day of, ULq 2012, by and between the CITY OF SUNNY ISLES BEACH (hereinafter referred as to the "City") and CALVIN, GIORDANO & ASSOCIATES, INC. a corporation authorized to do business in the State of Florida (hereinafter referred to as the ( "Consultant "), whose federal tax identification number is (057- 0013N01 RECITALS WHEREAS, the City is in need of a consultant to provide Construction Project Management Services for the Bella Vista Bay Park Project, as more particularly described in the Services section of this Agreement ( "Services "); and WHEREAS, the Consultant is qualified, willing and able to provide the Services, pursuant to the terms and conditions set forth herein; and WHEREAS, the City desires to enter into this Agreement with Consultant to provide the Services in the amount of Twenty Five Thousand Three Hundred Eighty Dollars ($25,380.00) plus reimbursable expenses in the amount of One Thousand Two Hundred Sixty Nine Dollars ($1,269.00), for a total amount not to exceed Twenty Six Thousand Six Hundred Forty Nine Dollars ($26,649.00). NOW THEREFORE, in consideration of the foregoing and for the mutual covenants, representations and warranties and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: 1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and made a part hereof for reference. 2. SERVICES. Consultant shall provide the Services as more particularly described in Attachment "A" which is attached hereto and incorporated herein by reference. 3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth in Paragraph 9 hereunder, the term of this Agreement shall commence upon the issuance of a Notice to Proceed by the City Manager or his designee and shall terminate upon the completion of Services. 4. COMPENSATION. As the entire compensation under this Agreement and during the term of this Agreement, in whatever capacity rendered, the City shall pay Consultant Twenty Five Thousand Three Hundred Eighty Dollars ($25,380.00) plus reimbursable expenses of One Thousand Two Hundred Sixty Nine Dollars ($1,269.00) for a total amount not to exceed Twenty Six Thousand Six Hundred Forty Nine Dollars ($26,649.00) for the performance of Services under this Agreement. Payment to Consultant for all charges and tasks under this Agreement shall be in Page 1 of 8 C1112 -058 CALVIN, GIORDANO & ASSOCIATES, INC. accordance with this Agreement and the schedule of charges reflected in Attachment "A" and under the following conditions: a. Disbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Invoices received from the Consultant pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. C. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. In the event the City Commission fails to appropriate funds for the particular purpose of this Agreement during any year of the term hereof, then this Agreement shall be terminated upon ten (10) days written notice and the Consultant shall be compensated for the Services satisfactorily performed prior to the effective date of termination. d. Final Invoice. In order for both parties herein to close their books and records, the Consultant will clearly state "final invoice" on the Consultant's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Consultant. Consultant shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Consultant with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Consultant. Consultant shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 5. INDEPENDENT CONTRACTOR RELATIONSHIP. The Consultant is an independent contractor and shall be treated as such for all purposes. Nothing contained in this agreement or any action of the parties shall be construed to constitute or to render the Consultant an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent contractor other than those obligations which have been or shall have been undertaken by the City. Consultant shall be responsible for any and all of its own expenses in performing its duties as contemplated under this agreement. The City shall not be responsible for any expense incurred by the Consultant. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be that of the Consultant, other than those set forth in this agreement. Consultant shall furnish its own transportation, office and other supplies as it determines necessary in carrying out its duties under this agreement. Page 2 of 8 C1112 -058 CALVIN, GIORDANO & ASSOCIATES, INC. Sip 6. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance coverages to protect the City and Consultant against all loss, claims, damage and liabilities caused by Consultant, its agents, contractors or employees, as more particularly set forth below: (a) General liability insurance with limits of One Million Dollars ($1,000,000) combined single limit occurrence. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability Policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: Premises and/or Operations. Independent Contractors. Broad Form Property Damage. Broad Form Contractual Coverage applicable to this specific Agreement. Personal Injury Coverage with Employee and Contractual Exclusions removed with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. The City of Sunny Isles Beach is to be named as an additional insured with respect to liability arising out of operations performed for the City by or on behalf of Consultant or the acts or omissions of Consultant in connection with such operation. (b) Professional liability insurance: The limits of such liability provided by such policy shall be no less than One Million Dollars ($1,000,000) combined single limit occurrence. (c) Workers' Compensation insurance to apply for all employees in compliance with the Workers Compensation Law of the State of Florida and all applicable federal laws. (d) Business Automobile Liability Insurance with minimum limits of Five Hundred Thousand Dollars ($500,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability Policy, without restrictive endorsements, as filed by the Insurance Services Office and must include: Owned vehicles. Hired and non -owned vehicles. Page 3 of 8 C1112 -058 CALVIN, GIORDANO & ASSOCIATES, INC. 1 Employers' non - ownership. Such policies of insurance shall not diminish Consultants indemnification obligations hereunder. The insurance policy shall be issued by such company, in such forms and with such limits of liability and deductibles as are acceptable to the City and shall be endorsed to be primary over any insurance, which the City may maintain. Before any work under this Agreement is performed, and at any time upon request, Consultant shall furnish to the City certificates of insurance evidencing the minimum required coverage and appropriately endorsed for contractual liability with the City named as an additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City's Risk Management Department. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) calendar days prior written notice to the City Manager or his designee. 7. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the Consultant pursuant to this agreement and related services to this agreement are intended and represented for the ownership of the City only. Any other use by Consultant or other parties needs to be approved in writing by the City in order to be properly authorized. 8. INDEMNIFICATION. Consultant agrees to indemnify and hold harmless, the City, its officers, agents, employees from, and against any and all claims, actions, liabilities, losses and expenses including, but not limited to, attorney's fees for personal, economic or bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or may be alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, agents or other personal entity acting under Consultant's control in connection with the Consultant's performance of services pursuant to that agreement and to that extent the Consultant shall pay such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses and shall pay all costs and attorneys' fees expended by the City in defense of such claims and losses including appeals. The parties agree that ten percent (10 %) of the total compensation is a specific consideration from the City to the Consultant for this indemnity. 9. TERMINATION. A. If, through any cause within the reasonable control the Consultant shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this agreement, the City shall have the right to terminate the services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Consultant of its violation of the particular terms of the agreement and grant Consultant ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this agreement (i.) In the event of termination, all finished and unfinished documents, data and other work product prepared by Consultant (and sub consultant(s)) shall be delivered to the City and the City shall compensate the Consultant for all services satisfactorily performed prior to the date of termination, as provided in Paragraph 5 herein. Page 4 of 8 C1112 -058 CALVIN, GIORDANO & ASSOCIATES, INC. QJ (ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the agreement by Consultant and the City may reasonably withhold payments to Consultant for the purposes of set -off until such time as the exact amount of damages due the City from the Consultant is determined. B. Termination for Convenience of City. The City may, for its convenience and without cause terminate the services then remaining to be performed at any time by giving written notice which shall become effective ten (10) days following receipt by Consultant. The terms of Paragraphs A(i) and (ii) above shall be applicable hereunder. C. Termination for Insolvency. The City also reserves the right to terminate the remaining Services to be performed in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. 10. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Consultant shall not subcontract, assign or transfer any work under this agreement without the prior written consent of the City. Should the Consultant subcontract any services under this agreement, it shall be done with continued liability for the Consultant. The Consultant shall remain responsible for services, responsibilities and liabilities of any person or entity acting under Consultant. 11. TIME OF COMPLETION. The Services to be rendered by the Consultant shall commence and be complete within the time specified in Section 3 of this Agreement. A reasonable extension of time shall be granted in the event the work of the Consultant is delayed or prevented by the City or by circumstances beyond the reasonable control of the Consultant including weather conditions or acts of God which render the performance of the Consultant's duty impracticable. 12. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby knowingly, voluntarily and intentionally, waive the right which any may have to a jury trial in respect of any action, proceeding, litigation or counterclaim based hereon or arising out of, under, on or in connection with this agreement or any course of conduct, course of dealing, statements (whether verbal or written) or actions of either of party. 13. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the award rendered by the arbitrator and may be entered in any court having jurisdiction. Arbitration shall be held in Miami -Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties shall be paid by the non - prevailing party or, if neither party prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined by the court on confirmation. 14. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which the Consultant shall leave the employment of the City for any reason whatsoever, disclose to any person or entity, other than in the discharge of the duties of the Consultant under this Agreement, Page 5 of 8 C1112 -058 CALVIN, GIORDANO & ASSOCIATES, INC. any information which the City designates in writing as "confidential." As a violation by the Consultant of the provisions of this Section could cause irreparable injury to the City and there is no adequate remedy at law for such violation, the City shall have the right, in addition to any other remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for violating such provisions. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class postage prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service), addressed to such party as follows: If to the City: Chief Fred Maas With a copy to: Acting City Manager Hans Ottinot City of Sunny Isles Beach City Attorney 18070 Collins Avenue City of Sunny Isles Beach Fourth Floor 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Fourth Floor Tel: (305) 792 -1701 Sunny Isles Beach, Florida 33160 Tel: 305 792 -1702 If to the Consultant: Dennis J. Giordano President Calvin, Giordano & Assoc., Inc. 1800 Eller Dr., Suite 600 Fort Lauderdale, FL 33316 Tel: 954 921 -7781 16. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. 17. AUDIT. The Consultant shall make available to the City or its representative all required financial records associated with the Agreement for a period of THREE (3) years. 18. NON - DISCRIMINATION. The Consultant agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Consultant will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. The Consultant will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, Page 6 of 8 C1112 -058 CALVIN, GIORDANO & ASSOCIATES, INC. LLi�; a transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non - discrimination clause. The Consultant agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally assisted program. 19. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by the Miami -Dade County Conflict of Interest Ordinance Section 2 -11.1, as amended; and by the City of Sunny Isles Beach Ordinance No. 99 -82, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. The Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirectly which should conflict in any manner or degree with the performance of the services. The Consultant further covenants that in the performance of this agreement, no person having any such interest shall knowingly be employed by the Consultant. No member of, or delegate to the Congress of the United States shall be admitted to any share or part of this agreement or to any benefits arising therefrom. 20. CONFLICTING PROVISIONS. The terms and conditions in this Agreement supersede any other conflicting provisions that are contained in any other document, including any attachments hereto. 21. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties, and may be amended, waived, changed, modified, extended or rescinded only by a writing signed by the party against whom any such amendment, waiver, change, modification, extension and/or rescission is sought. Remainder of this page intentionally left blank Page 7 of 8 C1112 -058 CALVIN, GIORDANO & ASSOCIATES, INC. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate on the day and year first written above. WITNES 1: Signature G hr� S to ►^— Print Name WITNESS #2: Signatures I I J L V s I nneAAe, Print Name ATTEST: AZ Jane A. Hines, CMC, City Clerk C1112 -058 CALVIN, GIORDANO & ASSOCIATES, INC. Dennis J. Giordano, President CALVIN, GIORDANO & ASSOC., INC. BY: Sign a and Title CITY OF SUNNY ISLES BEACH B �v Chief Fred Maas, Acting CityA4anager APPROVED LEGAL SUF Page 8 of 8 TO FORM AND IENCY City Attorney ad ` Calvin, Giordano & Associates, Inc. E X C E P T 1 O N A L S O L U T I O N S ■ Building Code Services Code Enforcement Construction Engineering & Inspection Construction Services Contract Government Data Technologies & Development Emergency Management Services Engineering Governmental Services Indoor Air Quality Landscape Architecture & Environmental Services Municipal Engineering Planning Public Administration Redevelopment & Urban Design Surveying & Mapping Transportation Planning & Traffic Engineering Utility & Community Maintenance Services 1800 Eller Drive, Suite 600 Fort Lauderdale, FL 33316 Phone: 954.921.7781 Fax: 954.921.8807 www.calvin- giordano.com July 23, 2012 Mr. Fred Maas Acting City Manager CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Re: Work Authorization No. 145 Construction Project Management CGA Proposal No. 12 -5204 Mr. Fred Maas, Enclosed for your review and approval is Work Authorization No. 145 for the above referenced project. We have also included a location map showing the vicinity of work to be performed as described within the scope of services. Should you have any questions concerning this matter, please feel free to contact me at your convenience. Sincerely, C VIN, GIORDANO & ASSOCIATES, INC. Dennis J. Giordano President Fort Lauderdale West Palm Beach VS 1 Port St. Lucie Homestead Clearwater Jacksonville Atlanta Work Authorization No. July 23, 2012 Calvin, Giordano & Associates, Inc. Proposal No. 12 -5204 CITY OF SUNNY ISLES BEACH Construction Project Management PROJECT DESCRIPTION 1. SCOPE OF SERVICES Calvin, Giordano & Associates, Inc. will perform the following services based on our understanding of the project requirements: I. Professional Construction Services A. Permitting and Project Setup: CGA Project Manager shall coordinate the project Design Team efforts necessary to obtain all required outstanding permits. Note: Coordination dependent upon retention, by the City, of the Design Team to include the Architect, MEP & Structural Engineers, Civil Engineer & Surveyor. PM shall review CONTRACTOR's remobilization requirements as related to approvals, material and equipment availability, subcontractor issues and CONTRACTOR's additional costs. B. General Coordination: CGA PM shall communicate periodically with the CITY and the CONTRACTOR as needed. He shall report on concerns as it relates to the construction efforts and activities and provide at a minimum bi- weekly written updates/reports. C. Meetings: CGA PM shall be expected to chair and participate in Pre - Construction and periodic Progress Meetings with the CITY, CONTRACTOR and DESIGN TEAM and provide meeting minutes. D. Shop Drawing Submittals: CGA PM shall process shop drawing and product approvals throughout the duration of the construction period. Note: Design Team required to review and approve Submittals. E. Request for Information / Contract Document Clarification: When RFI's and CDC's involve design issues interpretations, the CGA PM shall coordinate with the CITY and the CITY's DESIGN TEAM as needed, to resolve the CONTRACTORs RFI's, CDC's, Field Order's and other related correspondence. The CGA PM shall also verify for the CITY that the DESIGN TEAM is providing a written response to RFI's and CDC's in a timely manner and that they are processing, logging and distributing all RFI's/CDC's. Work Authorization No. July 23, 2012 Calvin, Giordano & Associates, Inc. Proposgal No. 12-5204 F. Change Order's: CGA PM shall perform an independent review of any Change Orders submitted by the CONTRACTOR and provide a written statement noting recommendation for approval or denial of the Change Order to the CITY inclusive of time and costs. G. Schedule: CGA PM shall review and familiarize himself with the construction schedule, monitor the progress of construction and document the CONTRACTOR's adherence to the schedule. H. Pay Requisitions: CGA PM shall review the CONTRACTOR's monthly payment requisition to confirm the status of completed and uncompleted work and stored materials. I. Substantial Completion / Final Completion / Project Closeout: CGA PM shall verify that the work has progressed to the substantial completion point in accordance with the Contract Documents upon request by the CONTRACTOR. CGA PM shall verify that the work has progressed to the final completion point in accordance with the Contract Documents upon request by the CONTRACTOR. CGA PM shall attend and participate in the Final Completion "walk- through" with the CITY, CONTRACTOR and DESIGN TEAM. J. Inspections: CGA shall conduct inspections on a part-time basis not to exceed 64 hours. The inspections will document the CONTRACTOR's adherence to the contract documents and an acceptable quality control program. 2. BASIS OF COMPENSATION Hourly rates with an estimated fee of $25,380.00 plus reimbursables at $1,269.00 with a total not to exceed amount of $26,649.00. Payments to be made monthly. 3. SUBMITTED f Submitted by: Date: °� CALVIN, RDANO OCIATES, INC. 4. APPROVAL Approved by: Fred Maas, Acting City Manager Date: Hours Summary - Detail Construction Fort Lauderdale Construction Inspection Work Activi Positio n Hrs. Rate DW Field Inspection Inspector 60 $90.00 $5,400.00 Total Construction Inspection 60 $5,400.00 Construction Management Work Activity Position Hrs. Rate Total Meetings with the Client Construction 8 $135.00 $1,080.00 Management Director Project Management/General Construction 120 $135.00 $16,200.00 Tasks Management Director Total Construction Management 128 $17,280.00 Project Administration Work Activity Position Hrs. Rate 12.1111 Project Setup Construction 20 $135.00 $2,700.00 Management Director Total Project Administration 20 $2,700.00 Total Construction Fort Lauderdale 208 $25,380.00 Proposal Total 208 $25,380.00 Work Authorization No. July 23, 2012 Calvin, Giordano k Associates. Inc. Proposal No. 12 -5204 CITY OF SUNNY ISLES BEACH WORK AUTHORIZATION ESTIMATE DATE July 23, 2012 WORK AUTHORIZATION NO. PROJECT NAME DESCRIPTION ESTIMATED DESIGN THAE ESTIMATED CONSTRUCTION TIME ESTIMATED CONSTRUCTION COST TITLE 145 Construction Project Management Bella Vista Bay Park 0 0 $0.00 RATE HOURS COST Construction Management Director $135.00 148 $19,980.00 Inspector $90.00 60 $5,400.00 $25,380.00 SUB- CONSULTANTS COST LABOR SUBTOTAL REIMBURSABLE SUBTOTAL TOTAL Reviewed by: Fred Maas, Acting City Manager $25,380.00 $1,269.00 $26,649.00 CALVI -2 OP ID: E1 .4COR0 ' `Ilh� CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDNYYY) F 07/31/12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 954 - 776 -2222 Brown & Brown of Florida, Inc. 954- 776 -4446 1201 W Cypress Creek Rd # 130 P.O. Box 5727 Ft Lauderdale, FL 33310 -5727 Stephen E. Patton, AA ONTACT NAME: PHONE FAX AIC No Ext : AIC No): E-MAIL ADDRESS: INSURERS AFFORDING COVERAGE NAIC # INSURER A: Hartford Casualty Ins. Co 29424 INSURED Calvin, Giordano & Associates, Inc. Attn: Dennis Giordano 1800 Eller Drive #600 Ft. Lauderdale, FL 33316 INSURER B: Hartford Ins Co of Midwest 37478 INSURER C: American Guar & Liab Ins Co 26247 INSURER D: Hartford Fire Insurance Co. 19682 INSURER E: Continental Casualty Company 20443 INSURER F : X COMMERCIAL GENERAL LIABILITY rnVFRAnPA CERTIFICATE NI IMRFR• REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUB POLICY NUMBER MM DD/YYYY MM/LDD/YYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00 A X COMMERCIAL GENERAL LIABILITY X 21UUNLK3645 01/01112 01/01/13 DAMATE PREMISES GE TO Ea REN occurD rence $ 300,00C MED EXP (Any one person) $ 10,00 CLAIMS -MADE E OCCUR PERSONAL & ADV INJURY $ 1,000,00 GENERAL AGGREGATE $ 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $ 2,000,00 $ POLICY X PRO LOC AUTOMOBILE LIABILITY CO NED aBd.n1INGLE LIMIT Ea S $ 1,000,00 BODILY INJURY (Per person) $ B X ANY AUTO 21UENJB7000 01101/12 01/01/13 BODILY INJURY (Per accident) $ X ALL OWNED SCHEDULED AUTOS AUTOS X HIRED AUTOS X NON -OWNED AUTOS PPROaPERa tDAMAGE $ $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 10,000,00 AGGREGATE $ 10,000,00 C EXCESS LIAB CLAIMS -MADE AUC594612803 01/01/12 01/01/13 DED X RETENTION $ 0 $ D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR /PARTNER /EXECUTIVE Y/❑N 21WBNO3209 01101/12 01/01/13 X WC STATU- OTH- 7T CRY LIMITS I I ER E.L. EACH ACCIDENT $ 1,000,00 E.L. DISEASE - EA EMPLOYEE $ 1,000,00 OFFICER/MEM BER EXCLUDED? (Mandatory in NH) N/A E.L. DISEASE - POLICY LIMIT $ 1,000,00 If yes, describe under DESCRIPTION OF OPERATIONS below E Professional Liab AEH288358005 08/27/11 08127/12 Per Claim 5,000,00 Claim Made RETENTION: $200,000 Aggregate 5,000,00 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Construction Project Management Services, Bella Vista Bary Park Project. The City of Sunny Isles Beach is an additional insured with respect to general liability arising out of the operations performs for the City by or on behalf of the insured. Contractual Liability applies per form HG00010605. n C r,Till -ATM unr MOM rANCFI I ATInN SUNNYI1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Sunny Isles Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 18070 Collins Ave., 3rd Fir. Sunny Isles Bch., FL 33160 AUTHORIZED REPRESENTATIVE © 1988 -2010 ACUKU GUKPUKA I IuN. All rlgnis reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD ■ t ' 4 M 4 v4l }tTY Preview o�Tr of SOA FAo TO: FROM: DATE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949 -3113 Fax MEMORANDUM The Honorable Mayor and City Commission Helen Gray, PE, City Engineer 9/20/2012 Page 1 of 1 RE: A Resolution Ratifying an Agreement with Calvin, Giordano and Associates to Provide Construction Project Management Services for the Bella Vista Bay Park Project RECOMMENDATION: It is recommended that City Commission ratify the Agreement with Calvin, Giordano and Associates. REASONS: The Bella Vista Bay Park project commenced construction in 2011 but was suspended in early 2012 due to permitting and environmental issues. These issues have been largely overcome and in order to restart construction on the project, Construction Project Management services are needed to insure compliance with contract and permit requirements. Prior to project construction being suspended, Calvin, Giordano & Associates was involved in many aspects of the project and is best suited to provide these services for the City. In an amount not to exceed $25,380.00. ATTACHMENTS: Resolution http: / /sibagenda. sibfl. netlagendalPreview.aspx ?ItemID = 864 &MeetingID= O &MeetingDate... 9/12/2012