HomeMy WebLinkAboutReso 2017-2673 RESOLUTION NO. 2017- ZVI 3
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, RATIFYING AN
AGREEMENT WITH MIAMI-DADE COUNTY FOR TREE
PLANTING AS PART OF A STREET TREE MATCHING GRANT
PROGRAM, ATTACHED HERETO AS EXHIBIT"A";
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Miami-Dade County desires to increase the tree canopy in Miami-Dade
County and to reach the Million Trees Miami goal of planting 1 million trees and a 30% tree
canopy by 2020; and
WHEREAS, Miami-Dade County has created a Street Tree Matching Grant Program for
tree planting along County and local roads; and
WHEREAS, the City applied for and received matching funds for tree planting in Sunny
Isles Beach; and
WHEREAS, the City now wishes to ratify an agreement with Miami-Dade County in an
amount not to exceed Twenty-Five Thousand Dollars ($25,000.00), attached hereto as Exhibit
"A", for tree planting as part of a Street Tree Matching Grant Program.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Ratification of Agreement. The City Commission hereby ratifies the Agreement
with Miami-Dade County in an amount not to exceed Twenty-Five Thousand Dollars
($25,000.00), attached hereto as Exhibit "A", for tree planting as part of a Street Tree Matching
Grant Program.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 16th da of Marc 2017.
George H choll, Mayor
R2017-PFM Financial Adv.for Financial Advisory Services 1
E`L'
ry ,
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if fan- A. Hin;s, MC, City Clerk
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'APPROVED AS TO FORM AND
LEGAA, U t F. I Ili CY
Joli
Ha : Ottinot, City A 'orney `
Moved by: U h to MittE. 6OI,D 4444
Seconded by: (OvAv\. S‘JeeAtll
Vote:
Mayor Scholl ✓ (Yes) (No)
Vice Mayor Goldman ✓ (Yes) (No)
Commissioner Aelion ✓ (Yes) (No)
Commissioner Gatto V (Yes) (No)
Commissioner Svechin ✓ (Yes) (No)
R2017-PFM Financial Adv.for Financial Advisory Services 2
h..• 4`4gig e r
MIA MM { G' Tf�ES
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COUNTY ' _• M m� /VIA//iI.
Miami- Dade County
Parks, Recreation, and Open Spaces Department
STREET TREE MATCHING GRANT PROGRAM
TREE PLANTING AGREEMENT
Grantee: City of Sunny Isles Beach
Amount: $25,000 Grant Period: March - August 2017
Grant Description: To plant trees withmunicipalities and organizations on Miami-Dade's corridors as
part of our efforts to reach the Million Trees Miami goal of planting 1 million trees and reaching a 30%
tree canopy by 2020.
This Agreement(the"Agreement"), made and entered into this day of ,20by and
between City of Sunny Isles Beach (the"Grantee") and Miami-Dade County(the "County"),
hereinafter called the"County"through its Parks,Recreation,Open Spaces Department(the
"Department").
The County and Grantee have agreed to partner on the implementation of Central Island Tree Planting Project
(project name)to be completed in August 31, 2017 .
RECITALS
WHEREAS, the County desires to increase the tree canopy in Miami-Dade County and to reach
the Million Trees Miami goal of planting 1 million trees and a 30%tree canopy by 2020; and
WHEREAS, the County has provided a subaccount to the tree trust fund for the procurement of
street trees along county and local roads and of this amount $ 25,000 (the "Grant Funds") will be
provided to the Grantee on the terms and conditions set forth in this Agreement; and
WHEREAS, the Grantee wishes to undertake such activities provided in the scope of work in
Exifibit A of this Agreement; and
WHEREAS, the Grantee is responsible for the maintenance of the street trees after completion
of the project;and
NOW,THEREFORE,the County and Grantee agree as follows:
1
•
TERMS AND CONDITIONS OF AGREEMENT
A. Requirements for approval of Grant Award Agreement:As a prerequisite to its receipt of the
Grand Funds,the Grantee shall meet the requirements set forth below to the County's
satisfaction. Requirements for this.grant are listed below.
1. Timeline:The following grant project start date,end date and reporting dates must be
adhered to.
Start date:_Contract Execution Date
End date:_August 31,2017
Final report date:_September 30,2017
2. Scope of Work: It is mutually agreed and understood that the scope of work shall be as
provided in Exhibit A.
3. Budget: It is mutually agreed and understood that the project costs shall be as provided
in Exhibit B. The match amount has to equal or exceed the grant amount. If matching
requirement will be met through the provision of in-kind service, the County shall
approve the value or cost or the in-kind services to be provided to fulfill the matching
requirements. Match must remain the same or exceed the percent referenced in the
original application.
4. Promotions:The grantee will agree to prepare a draft of a Press Release which
describes its project and acknowledges Neat Streets Miami and Million Trees Miami,
which shall be subject to the County's approval in advance of publication.The County
shall also be acknowledged in any subsequent media releases or in any printed,website,
social media or other communication materials related to the project. Copies of any
other publicity as well as copies of any major work products generated in connection
with this grant shall forwarded to the County for review.The Miami-Dade, Million Trees
Miami and Neat Streets Miami logos should be included in all printed materials. Please
include the following copy in the Press Release:
About Million Trees Miami and Neat Streets Miami
Launched by Neat Streets Miami,the Million Trees Miami Campaign is a community-
wide effort to plant one million trees by.2020 in order to achieve a 30 percent tree
canopy cover for Miami-Dade County. Neat Streets Miami is a multi-jurisdictional county
board dedicated to the maintenance and beautification of transportation corridors,
gateways and connections.
5. Conditions and Contingencies:The Grantee agrees that the Grant Funds will be used
only for the purpose as stated in this Agreement, as described in the Scope of Work
(Exhibit A)and with no substantial variance to the approved Budget(Exhibit B)unless
prior approval in writing is obtained from the County.The Grantee certifies that the
grantee organization operates under a tax-exempt status. If grantee determines that
Grant Funds cannot be expended by August 31, 2017,the grantee must notify liaison
immediately and no later than May 31,2017.
2
B. Additional Requirements due throughout the funding period:
1. Evaluation Consultant:The Grantee may be required to work with an evaluation
consultant who will be assigned by the County.
2. Reporting: Final Report must be submitted electronically 30 days following the
completion of the grant period. Refer to Exhibit C for reporting guidelines.
3. Data Tracking:All trees planted must be mapped according to County specifications.
4. Organizational Status Changes:The Grantee must notify the County liaison within two
weeks of changes in organizational status, including but not limited to: key personnel
such as senior or project staff,organizational name,tax status,and organizational
address.
5. Other Organizational Changes:The Grantee will notify the County's liaison of any
organizational changes, such as new address or contact information
C. Indemnification of County
The Grantee agrees to indemnify,save, and hold the County harmless from all liability, loss,cost,
and expense, including attorneys'fees and court costs at all trial and appellate levels,which may
be sustained by the County, to any person, natural or artificial, by reason of the death of or
injury to any person or damage to any property, whether or not due to or caused by the
negligence of the Grantee, arising from or in connection with the Grantee's (or its employees,
agents, contractors, subcontractors, licensees, or invitees) installation and/or maintenance of
trees on County property or in the County right-of-way. The Grantee agrees to defend, at its
sole cost and expense, but at no cost and expense to the County, any and all suits or actions
instituted against the County for the imposition of such liability, loss, cost, and expense arising
from or in connection with the Grantee's (or its employees, agents, contractors,subcontractors,
licensees, or invitees) installation and/or maintenance of trees on County property or in the
County right-of-way.
Primary Grant Contract:
Provide the information below for the primary contact person for this grant. This is the person to whom
all correspondence will be directed.
Name: Kathryn Matos
Title: Assistant to the City Manager for Special Projects
Mailing Address: 18070 Collins Avenue
City,State,Zip: Sunny Isles Beach, FL 33160
Phone: 305-792-1811
Email: kmatos@sibfl.net
Website: www.sibfl.net
3
IN WITNESS WHEREOF,the parties hereto have caused these present to be executed on the
day and year first written above.
NAME OF GRANTEE: City of Sunny Isles Beach
ADDRESS: 18070 Collins Avenue, Sunny Isles Beach, FL 33160
BY: ,.."
" DATE: l
.2
Grantee Representatives'Signature
PRINT NAME Christopher Russo TITLE: City Manager
MIAMI-DADE COUNTY, FLORIDA
BY: DATE:
Director Parks, Recreation,and Open Spaces
LEGAL SUFFICIENCY: DATE:
County Attorney
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EXHIBIT A: SCOPE OF WORK
The Scope of Work must include the following:
- Landscape plan with location, number of trees,species
- All trees must be canopy natives or-Florida Friendly trees.
- All trees must be Florida Grade#1
- Must confirm street trees are located on local or county right-of-way
- Maintenance plan-must specifically identify who will provide on-going_maintenance of trees
- Outreach and education plan
- Three anticipated outcomes:What were the top three outcomes you wanted to achieve for
those you reached and served that would show how participants were better off as a result of
the program?
- Project must conform to the County's Landscape Code.
- Must provide"before" photos of the corridor.
[INSERT GRANTEE SCOPE OF WORK] ,
5
Scope of Work
This project involves planting trees along contiguous 2.3 miles of City-owned roads at the
following locations:
• North Bay Road from 174th Street to 178th Street
• 178th Drive from North Bay Road to 178th Street
• 177th Drive from Church Street to Atlantic Boulevard
• Atlantic Boulevard from 178th Street to 175th Terrace
• 175th Terrace from Atlantic Boulevard to Collins Avenue
Landscape Plan
• Simpson Stopper (quantity 10)
• Pigeon Plum (quantity 10)
• Geiger Tree (quantity 10)
• Blolly (quantity 5)_
• Green Buttonwood (quantity 5)
• Paradise Tree (quantity 5)
• Dahoon Holly (quantity 5)
• Vera Wood (quantity 5)
• Wild Tamarind (quantity 5)
Maintenance Plan
They City uses a landscaping company to perform landscaping maintenance throughout
the City. The same company will maintain the trees that are planted for this project.
Additionally, rain switches, such as soil moisture sensors, will be installed, and mulch
meeting Florida Friendly Landscaping guides will be applied and maintained. At least 50
percent of the trees are low-maintenance and drought-tolerant and 100 percent of the
trees are listed in the Landscape Manual, the Street Tree Master Plan or the University
of Florida's Low Maintenance Landscape Plants for South Florida list. This list is Florida
Friendly based and customized to South Florida by the University of Florida.
Anticipated Outcomes
1. Increase in pedestrian and non-vehicular use of sidewalks within project area
2. Enhanced natural "green" aesthetics of the neighborhood within project area
3. Reduction in vehicular traffic within project area and to nearby attractions (parks,
the beach, the local K=8 school, etc.)
Outreach & Education Plan
The outreach and education plan includes holding a public meeting during the design
stage in order to inform residents and gather input from them. Additionally, the City has
many methods of Community Engagement and Outreach, including a significant following
on Social Media outlets (Facebook and Twitter), as well as a monthly newsletter, a
quarterly magazine publication, an email blast and SIBTV (our own local TV station). All
of these communication tools will be utilized to.inform our residents and visitors during
the process and upon project completion. We will also be able to inform our residents at
community events, as we set up booths at our events to let people know what we are
doing to improve our community. And the City will reach out to our local K-8 school to
involve and educate the students during the planting stage.
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EXHIBITB: BUDGET r,
[INSERT GRANTEE BUDGET]
6
City of Sunny Isles'Beach
, , , Cemtcal Island Tree 'lant•uiMPro�ectA ¢ :
-1„ --A, Estimate eendituresfanc4 ttir�e(�ne Wo�� , �� 'I
Deliverable Cost Estimate Anticipated Duration (in
Completion Date weeks)
Preliminary/Final design $ 7,000.00 April 10, 2017 3
Public outreach $ 2,000.00 May 15, 2017 2
Site evaluation $ 7,500.00 June 5, 2017 1
Coordination/Permitting/Admin $ 1,000.00 June 19, 2017 2
Installation $ 30,000.00 July 10, 2017 4
Inspections/Evaluation $ 1,500.00 August 7, 2017 1
Final punch list $ 500.00 August 14, 2017 2
Final Report $ 500.00 August 31, 2017 1
Total $ 50,000.00
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4. TREES
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Exhibit C: GRANTEE REPORT GUIDELINES
2017 Matching Street Trees Grants Program
Organization's name:
Person completingreport and title:
Phone:
Email:
Final Report is due 30 days following the completion of the grant period.
Narrative: In no more than two pages, please share the information below about the program
supported by Miami-Dade County and Neat Streets Miami.
1. Summarize in a few sentences what you have accomplished to date:What you have done;for
whom and how many; how they have benefitted?
2. Have you accomplished to date what you expected to in terms of implementing the program?If
not,why not?Did you encounter any unexpected challenges and if so what adjustments did you
need to make?
3. Tell us a story about the program's impact-one that reflects how this program is making a
difference in people's lives or an accomplishment that makes you particularly proud.
4. Has this program,or some other leadership role you have taken on, had an impact on the
broader community issue or systems you seek to improve?If so, how? Do you plan to sustain
this program when our grant ends, and if so,what are your plans for doing so? Has our grant
helped you secure other dollars or resources you need to sustain it?If so, please explain.
Performance&Results Report Form
This form should reflect the same outcomes,measures and activities as in the one you submitted with
your Scope of Work(Exhibit A) and then report what you have achieved from the start of the grant to
date.
Outcomes:Refer to Three Anticipated Outcomes,as described in awardee's grantapplication. What
were the top three outcomes you wanted to achieve for those you reached and served that would show
how participants were better off as a result of the program?What results did you achieve?
���v - s ! '"zv 3
��: �_.�_,._What was4thedeired
7
Outreach and.Activities:List the main activities you conducted and the information related to each.
What was the activity ; �_ Now many did you reach?s
xx Includelwhere n wheana howhs often activities p
•
Financial Reporting:List invoice, invoice date,description of services,check number and check date
associated with this project.
s ,b�
Irivoice Invoice" r Description ofk Check ..,Check R
,:E6 z"e. YS � z ♦ � -: %am. „ , z d �> PP E. j.
A,sem Number ,_�,, Date __. Services �Numbera x N
Attachments:
- Invoices
- Proof of Payment
- Photos or other materials that reflect your work, its impact and any references to Miami-Dade
County and Neat Streets Miami support
- Data Tracking Report
Please submit this form by email as a PDF document to:Jennifer.Llorente@miamidade.gov
8
S‘NUY ,S E City of Sunny Isles Beach
(.ti/ = 18070 Collins Avenue
"Il.
�.JSunny Isles Beach, Florida 33160
• 19 .:°P ,e (305)947-0606 City Hall
±,'p l� FOP '�
9,. s,,« t-'''') (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
FROM: Christopher J. Russo, City Manager
DATE: 3/16/2017
RE: Street Tree Matching Grant for$25,000 from Miami-Dade
County
RECOMMENDATION:
It is recommended that the City approve this agreement in order to
receive the $25,000 matching grant from the County in order to plant
trees in the Central Island area.
REASONS:
The City applied for and received this grant in order to plant trees along
sidewalks in the Central Island area as this area experiences high
volumes of pedestrian traffic on a daily basis. The project will enhance
the pedestrian routes by providing shade for the sidewalks and it will
enhance the area's walkability and non-vehicular traffic options. It also
provides an environmentally-friendly aesthetic improvement to the
neighborhood.
ADDITIONAL INFORMATION:
Attached map shows location.
FUNDING SOURCE:
Streets Maintenance R&M Grounds (110-5-5410-434041-0000).
ATTACHMENTS:
Description
122
Resolution
Agreement
Item Number: 10.E.
123