HomeMy WebLinkAboutOrdinance 2012-392 ORDINANCE NO. 2012-39 .
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, AMENDING CHAPTER 68 OF THE
CODE OF ORDINANCES OF THE CITY OF SUNNY ISLES BEACH TO
PROVIDE A $6,000.00 (SIX THOUSAND DOLLARS) FIXED EXPENSE
ACCOUNT PER FISCAL YEAR FOR THE REIMBURSEMENT OF
EXPENSES INCURRED IN THE PERFORMANCE OF OFFICIAL CITY
BUSINESS; PROVIDING FOR REPEALER; PROVIDING FOR
SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Chapter 68 of the Code of Ordinances of the City of Sunny Isles Beach
establishes guidelines for elected officials and City employees for reimbursement of travel,
subsistence and related expenses incurred in the performance of City business; and
WHEREAS, Article 2, Section C-2.6 of the City Charter provides that the Mayor and
City Commissioners shall receive reimbursement for business expenses in accordance with
applicable law, or as may be otherwise provided by ordinance; and
WHEREAS, the Mayor and City Commissioners represent the City in a wide range of
official City functions in furtherance of official City business; and
WHEREAS, the Mayor and City Commissioners are currently required to submit receipts
and obtain administrative approval for each instance of travel related expenses such as
commercial transportation, lodging, meals, tips. registrations, parking fees, communications
charges, and other business related expenses, regardless of the amount of the reimbursement
request; and
WHEREAS, City staff wishes to amend the guidelines for the reimbursement of
expenses for the Mayor and City Commissioners to, include a fixed expense account of$6,000.00
(Six Thousand Dollars) per fiscal year for the Mayor and each City Commissioner, thereby
eliminating the need to submit receipts and obtain administrative approval for each instance in
which reimbursement of expense is requested; and
WHEREAS, this amendment would additionally eliminate the cost of reviewing all
requests for reimbursement of expenses submitted by the Mayor and/or City Commissioners,
regardless of the particular nature, amount, or frequency of the travel, subsistence or related
reimbursement request; and
WHEREAS, the fixed expense account shall be paid on a quarterly basis in advance of
the quarter, the amount paid is prorated based on actual number of days served as a member of
the Commission; and
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WHEREAS, the adoption of a fixed expense account of $6,000.00 (Six Thousand
Dollars) per fiscal year for the Mayor and City Commissioners would be similar to fixed expense
accounts for elected officials used by neighboring municipalities, including Dania Beach, Delray
Beach, Hallandale Beach, Pompano Beach, Aventura. North Miami and North Miami Beach.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Incorporation of Recitals. The foregoing "WHEREAS" clauses are hereby ratified
and confirmed as being true and correct and are hereby made a specific part by this Ordinance
upon adoption hereof.
Section 2. Amendment. Section 68 of the City Code is amended to read as follows:
§ 68-2. —Guidelines for the reimbursement of expenses.
Upon proper approval of reimbursement request, the City will reimburse all travel-related
expenses such as commercial transportation, lodging, meals, tips, registrations, parking fees,
communications charges, and other business-related expenses at actual cost.
F. Fixed expense account. Notwithstanding any provision in Chapter 68 to the contrary. the
Mayor and City Commissioners shall receive a $6,000.00 (Six Thousand Dollars) fixed
expense account for expenses incurred in the performance of City business. Additionally.
the Mayor and City Commissioners shall not be required to submit receipts or request
administrative approval from the City Manager or his designee for occasions in which the
reimbursement request does not exceed the $6.000.00 fixed expense account per fiscal
year. Notwithstanding the foregoing. elected officials may seek reimbursement of
expenses for travel or accommodation expenses incurred outside Miami-Dade, Broward
and Palm Beach County. The $6.000.00 fixed expense account shall be paid on a
quarterly basis in advance of the quarter. The amount paid is prorated based on actual
number of days served as a member of the Commission.
§ 68-4. — Verification of travel claims.
Before the City reimburses any expense incurred in the conduct of official business, elected
officials and employees of the City must attest in a form prepared by the City Manager and/or her
designee that the expenses were incurred in the performance of official duties related to the
affairs of the City. Expenses will not be reimbursed where the traveler fails to verify the
expenses. The requirements of this section shall not apply to the $6,000.00 fixed expense
account per fiscal year.
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§ 68-6. —Exemptions.
Pursuant to § C-2.6 of the City Charter, elected officials shall receive reimbursement of expenses
at actual cost. The provisions of this chapter shall not apply to reimbursement expenses
submitted by cicctcd officials and contractual employees.
Section 3. Severability. The provisions of this Ordinance are declared to be severable and if
any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid
or unconstitutional, such decision shall not affect the validity of the remaining sections,
sentences, clause, and phrases of this Ordinance but they shall remain in effect, it being the
legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part.
Section 4. Inclusion in the Code. It is the intention of the Commission, and it is hereby
ordained, that the provisions of this Ordinance shall become and be made a part of the code of the
City of Sunny Isles Beach, Florida; and that the sections of this Ordinance may be renumbered or
relettered to accomplish such intentions; and that the word 'ordinance" shall be changed to
"section" or other appropriate word, as required.
Section 5. Repealer. All ordinances or part of ordinances in conflict herewith be and the
same are hereby repealed.
Section 6. Effective Date and Retroactivity. This Ordinance shall be effective upon adoption
on second reading, and shall apply retroactively to the first day of fiscal year October 1, 2012.
PASSED and ADOPTED on first reading the 2p' day of poet— 2012.
PASSED and ADOPTED on second reading the le day of (* eemJ , 2012.
al- i - ice 4
orman S. Edelcup, Mayor
.';ATTEST: '
Jane A. Hines, CIVIC, City Clerk
APPR• ED'AS TO FORM
A 1 ^ AL SUFFICIENCY:
FYI
an Ott ot, City Attorney
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Moved by: N hA6-iiv/T Pkt.€p
Seconded by: cps !sic-LAD t3
Vote: q_ 1
Mayor Edelcup ✓(Yes) (No)
Vice Mayor Thaler "(Yes) (No)
Commissioner Aelion ✓(Yes) (No)
Commissioner Gatto ✓(Yes) (No)
Commissioner Scholl (Yes) /(No)
Words added underlined,words stricken deleted(ed) Page 4 of 4
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SVMNY /sitr City of Sunny Isles Beach
A 18070 Collins Avenue
Sunny Isles Beach, Florida 33160
i
/:
%e F t ao o* (305)947-0606 City Hall
rF p, SUS F" (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
FROM: Hans Ottinot, City Attorney
DATE: 10/18/2012
RE: Ordinance Amending Chapter 68 of the City Code
RECOMMENDATION:
It is recommended that the City of Sunny Isles Beach (the "City") adopt the proposed Ordinance
amending Chapter 68 of the City Code.
REASONS:
Chapter 68 of the Code of Ordinances of the City of Sunny Isles Beach establishes guidelines for
elected officials and City employees for reimbursement of travel, subsistence and related expenses
incurred in the performance of City business. Article 2, Section C-2.6 of the City Charter provides
that the Mayor and City Commissioners shall receive reimbursement for business expenses in
accordance with applicable law, or as may be otherwise provided by ordinance.
The Mayor and City Commissioners represent the City in a wide range of official City functions
in furtherance of official City business. The Mayor and City Commissioners are currently
required to submit receipts and obtain administrative approval for each instance of expenses
incurred in conducting business of the City.
It is recommended that the guidelines for the reimbursement of expenses for the Mayor and City
Commissioners include a fixed expense account of $6.000.00 (six thousand dollars) per fiscal
year for the Mayor and each City Commissioner, thereby eliminating the need to submit receipts
and obtain administrative approval for each instance in which reimbursement of expense is
requested. This amendment would eliminate the certain cost of reviewing all requests for
reimbursement of expenses submitted by the Mayor and/or City Commissioners in conducting the
City's business. Moreover, this amendment provides a cost saving by placing a monetary cap on
expenses of elected officials. Currently, elected officials may submit expenses exceeding $6,000
per fiscal year if the expenses are related to City business.
http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=891&MeetinglD=O&MeetingDat... 10/11/2012
Preview Page 2 of 2
The fixed expense account of$6,000.00 (six thousand dollars) per fiscal year for the Mayor and
City Commissioners would be similar to fixed expense accounts for elected officials used by
neighboring municipalities, including Dania Beach, Delray Beach, Hallandale Beach, Pompano
Beach, Aventura, North Miami and North Miami Beach. Notwithstanding the foregoing, elected
officials may seek reimbursement of expenses for travel or hotel expenses incurred outside Miami
-Dade, Broward and Palm Beach County. The fixed expense shall be paid on a quarterly basis.
ATTACHMENTS:
•
Ordinance
Notice of Public Hearing Miami Herald
http://sibagenda.sibfl.net/agenda/Preview.aspx?I temID=891&Meetingl D=0&MeetingDat... 10/1 1/2012