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HomeMy WebLinkAboutCCS CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 sow''J<E 305.947.0606 www.sibfl.net Cr. 411 cii; S� '• Floc 4: 4OrSUN �a Received Request for Proposal MAY 2 3 2017 Goods&Services (40 23 2•p M City of Sunny Isles Beach 1 ` ` N Y S� Office of the City Clerk S �s O� g yF 9) a\ * F LOO C/�Y OF SUN PCO Informational Touchscreen Kiosks and Software Services Request for Proposal No. 17-04-01 Advertisement Date: Monday,April 24, 2017 All Questions Due: Tuesday, May 9, 2017 by 5:00 PM Submission due date: Tuesday, May 23, 2017 at 2:30 PM Attn: City Clerk Submit to: Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City of Sunny Isles Beach I Request for Proposal No. 17-04-01 1 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue _ Sunny Isles Beach, Florida 33160 s,3""'''JeF 305.947.0606 °` J40\ lili -- www.sibfl.net 3 t. .O- n .:V0 O c,.,OFSUNPa TABLE OF CONTENTS Table of Contents Page 2 Legal Advertisement/Notice to Bidder Page 3 Instructions to Bidder/ General Terms Section 1 Page 4 Special Terms &Conditions Section 2 Page 9 Scope of Services/Technical Specifications Section 3 Page 13 Evaluation Process Section 4 Page 18 Proposal Format Section 5 Page 20 Bid Submittal Form Section 6 Page 23 Affidavits Non-Collusive Affidavit Page 1 of 7 Public Entity Crimes Page 2 of 7 Equal Opportunity/Affirmative Action Statement Page 4 of 7 ® Conflict of Interest Statement Page 5 of 7 Dispute Disclosure Form Page 6 of 7 Anti-Kickback Affidavit Page 7 of 7 Attachments Attachment-A Proposed Price Attachment- B References Attachment-C Training Schedule 1 ,i. City of Sunny Isles Beach I Request for Proposal No. 17-04-01 2 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florido 33160 soNNy 1st, J. 305.947.0606 ° A A111, www.sibil.net , ,, 4 vo S f C, tai 1 cu sus LEGAL ADVERTISEMENT NOTICE TO BIDDER NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as specified. Informational Touchscreen Kiosks and Software Services Request for Proposal No. 17-04-01 The Bid Specifications for this Request for Proposal are available from DemandStar by calling (800) 711- 1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of Sunny Isles Beach —Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors who are listed on the official list. The City may not accept incomplete Bids. Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by • the City Clerk no later than 2:30 PM, on Tuesday, May 23, 2017 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids received after this time will not be considered. The City is under no obligation to return Bids. Timely submitted Bids will be opened publicly and read aloud at this time. The envelope containing the sealed Bid must be clearly marked: "IMPORTANT, BID ENCLOSED" Bid No. 17-04-01 Informational Touchscreen Kiosks and Software Services OPENING DATE AND TIME: Tuesday, May 23, 2017 at 2:30 PM The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the Owner in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny Isles Beach. All questions regarding Request for Proposal No. 17-04-01 shall be directed in writing to Mauricio Betancur, CMC, Acting City Clerk, at least five (5) business days prior to the date of the Bid opening. Questions may be submitted via email to: MBetancur@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Mauricio Betancur, CMC, Acting City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Mauricio Betancur, CMC, Acting City Clerk City of Sunny Isles Beach • City of Sunny Isles Beach I Request for Proposal No. 17-04-01 3 • CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 tr'<Er 305.947.0606 ° e www.sibfl.net D; n � •ttoa oS� Cr/y Of SUN P� SECTION 1 INSTRUCTIONS TO RESPONDENTS / GENERAL TERMS AND CONDITIONS THESE INSTRUCTIONS ARE STANDARD FOR ALL REQUEST FOR PROPOSALS ISSUED BY THE CITY OF SUNNY ISLES BEACH.THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO QUALIFERS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.FIRM AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE QUALIFER REGARDLESS OF ANY LANGUAGE IN QUALIFER'S CONTRACT TO THE CONTRARY. 1.1 CLARIFICATION/EXPLANATION/OUESTIONS• Contractor,supplier,sub-Contractor,or consultant under a contract with any public entity,and may not transact business with any public Any questions concerning this Request for Proposals or any required entity in excess of the threshold amount provided in section 287.107, need for clarification must be made to Mauricio Betancur, CMC, for category two for a period of 36 months from the date of being Acting City Clerk via email to:MBetancur@sibfl.net or via facsimile placed on the convicted vendor list". (305)792-1563 or via regular mail at: Mauricio Betancur,CMC, Acting City Clerk,City of Sunny Isles Beach,18070 Collins Avenue, 1.6 RESPONDENT DEADLINE; Sunny Isles Beach, FL 33160. Such requests for clarification/explanation or questions must be made in writing to Package must be submitted no later than the time and date shown Mauricio Betancur,CMC,Acting City aeric,at least five(5)business within this document. days prior to the date of the Bid opening. Interpretations or clarifications considered necessary by the City will be issued by 1.7 SEALED BID; addenda and posted/disseminated by DemandStar (www.demandstar.cont) to all parties listed on the official plan Intentionally Omitted holders'list as having received the Request for Proposals documents. Only questions answered by written addenda shall be binding. Oral 1.8 QUALIFICATION EXECUTION.SIGNATURES, ® interpretations or clarifications shall be without legal effect. No plea J RASURE/CORRECTIOIy: of ignorance or delay or required need of additional information shall exempt a Respondent from submitting their submission on the All submissions shall be signed in blue ink. All corrections made by required date and time as publicly noted. the firms prior to the opening must be initialed and dated by the firms. No changes or corrections will be allowed after RFQ's are 1.2 PLAN HOLDER'S LIST; opened. Submissions must contain an original,manual signature of an authorized representative of the company. As a convenience to vendors,the City of Sunny Isles Beach has made available via Internet lists of all plan holders for each Request for 1.9 WITHDRAWAL OF SUBMISSIONS• Proposals. The information is available on-line at www.demandstar.corl or by calling the Office of the City Clerk at Qualified Firms may withdraw submissions only by written request (305)792-1703. and shall forward the withdrawal request via"Certified U.S.Mail— Return Receipt Requested"prior to opening time. Negligence on the 1.3 ADDENDA TO SPECIFICATIONS: part of the Firm in preparing the document confers no right for the withdrawal of the submission after it has been opened. If any addenda are issued after the initial specifications are released, the City will post and disseminate the addenda through DemandStar. 1.10 SUBMISSION OPENING; For those projects with separate plans,blue prints,or other materials that cannot be accessed through the internet,the Office of the City Submissions will be opened publicly at the time and place stated in Clerk will make good faith effort to ensure that all registered firms the Notice to Qualifier.It is the responsibility of the Firm,to insure (those who have been registered as receiving qualifications)receive that the submission reaches the Office of the City Clerk on or before the documents. It is the responsibility of the firm prior to the the closing hour and date stated on the Request for Proposals.After submission of any Submittal to check the above website or contact the submission opening,the names of the submitting Firms will be the Office of the City Clerk at(305)792-1703 to verify any addenda made public for the information of firms and other interested parties issued. The receipt of all addenda's must be adcnowledged who may be present either in person or by representative. on the ACKNOWLEDGEMENT OF ADDENDA sheet. Submissions that are received after the opening time will not be considered and will not be returned. 1.4 SPECIAL ACCOMMODATIONS: 1.11 );VALUATION OF SUBMISSIONS; Any person requiring a special accommodation at a RFQ opening because of a disability should call the Office of the City Clerk at(305) The City,at its sole discretion,reserves the right to inspect any/all 792-1703 at lease five (5) days prior to the Pre-Qualifications Firms facilities to determine their capability of meeting the Conference or RFP opening. If you are hearing or speech impaired, requirements for the Contract. Also, responsibility, and please contact the Office of the City Clerk by calling the City of Sunny responsiveness of the Firm, the financial position, experience, Isles Beach using the Florida Relay Service which can be reached at staffing, equipment, materials, references, and past history of 1(800)955-8771(TDD). service to the City and/or with other units of state,and/or local governments in Florida,or comparable private entities,will be taken 1.5 pUBLIC ENTITY CRIMES STATEMENT; into consideration in the Award of the Contract. Pursuant to the provisions of paragraph(2)(a)of section 287.133, 1.11.1 Hold Harmless: All Firm's shall hold the City, it's Florida statutes-"a person or affiliate who has been placed on the officials and employees harmless and covenant not to convicted vendor list following a conviction for a public entity crime sue the City,it's officials and employees in reference to may not submit a submittal on a contract to provide any goods or their decisions to reject, award, or not award a services to a public entity,may not submit a submittal on a contract submission,as applicable. with a public entity for the construction or repair of a public Facility 1.11.2 Cancellation: Failure on the part of the Firm to comply or public work,may not submit submittals on leases of real property with the conditions,specifications,requirements,and to a public entity, may not be awarded to perform work as a City of Sunny Isles Beach I Request for Proposal No. 17-04-01 4 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue It Sunny Isles Beach, Florida 33160 ,Vpoy • 305.947.0606 ,° • �� wv,ew.sibil.net 444 ,:-0, . 0 sf • r r.0 a St Cr/y OF sun a0 terms as determined by the City,shall be just cause for appropriate agency and/or proof of current active status with the cancellation of the Award. Division of Corporations of the State of Florida. 1.11.3 Disputes: If any dispute concerning a question of fact arises under the Contract,other than termination for 1.23 --_u . _. __ default or convenience,the Contractor and the City department responsible for the administration of the Firms shall assume the full duty,obligation,and expense of obtaining Contract shall make a good faith effort to resolve the all necessary licenses,permits,inspections,and insurance required. dispute. If the dispute cannot be resolved by The Firm shall be liable for any damages or loss to the City agreement,then the department with the advice of the occasioned by negligence of the Firm(or their agent)or any person City Attorney shall resolve the dispute and send a the Firm has designated in the completion of their contract as a result written copy of its decision to the Contractor,which of the submission. Firm shall be required to fumish a copy of at shall be binding on both parties. licenses,certificates of competency or other licensor requirements necessary to practice their profession as required by Florida State 1.12 PERFORMANCE BOND• Statute,Miami-Dade County,and City of Sunny Isles Beach Code. Firm shall indude current Miami-Dade County Certificates of Intentionally Omitted Competency. These documents shall be furnished to the City along with the Firms response. Failure to furnish these documents or to 1.13 PAYMENTS; have required licensor will be grounds for rejecting the submission. Payment will be made after commodities/services have been 1.24 CERTIFICATE(5)OF INSURANCE; received,accepted,and properly invoiced as indicated in the contract and/or purchase order.The City holds a firm stance on our standard Firm shall furnish to the Office of the City Clerk,City of Sunny Isles NET 30 payment terms and the responding firm shall understand and Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160, accepts this.All invoices must bear the purchase order number. certificate(s)of insurance which indicate that insurance coverage has been obtained from an insurance company authorized to do business 1.14 BRAND NAMES; in the State of Florida or otherwise secured in a manner satisfactory to the City, for those coverage types and amounts listed in this Intentionally Omitted document,in an amount equal to 100%of the requirements and shall be presented to the City prior to issuance of any Contract(s)or 1.15 MATERIAL; Award(s)Document(s). The City of Sunny Isles Beach shall be ® Intentionally Omitted named as"additional insured"with respect to this coverage. The required certificates of insurance shall not only name the types of policies provided, but shall also refer specifically to this and 1.16 SAMPLES; section. At the time of Firms submission the Firm must submit certificates of insurance as outlined in the General Conditions Intentionally Omitted section. All required insurances shall name the City of Sunny Isles Beach as additional insured and such insurance shall be issued by 1.17 OUANTITY GUARANTY; companies authorized to issue insurance in the State of Florida. It shall be the responsibility of the Firm and insurer to notify the City Intentionally Omitted Manager of the City of Sunny Isles Beach of cancellation,lapse,or material modification of any insurance policies insuring the Firms, 1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS; which relate to the activities of such vendor and the City of Sunny Isles Beach. Such notification shall be in writing, and shall be Intentionally Omitted submitted to the City finance support service director thirty(30)days prior to cancellation of such policies. This requirement shall be 1.19 SAFETY STANDARDS' reflected on the certificate of insurance. Failure to fully and satisfactorily comply with the city's insurance and bonding Intentionally Omitted requirements set forth herein will authorize the City Manager to implement a rescission of the Bid award without further City 1.20 WARRANTIES; Commission action. The Firm hereby holds the City harmless and agrees to indemnify City and covenants not to sue the City by virtue Intentionally Omitted. of such rescission. 1.21 COPYRIGHTS/PATENT RIGHTS; 1.25 ASSIGNMENT' Intentionally Omitted The Firm shall not transfer or assign the performance required by this RFP without the prior written consent of the City Manager. Any 1.22 LOCAL BUSINESS TAX(OCCUPATIONAL LICENSE award issued pursuant to the Request for Proposals and monies, R. GISTRATION); which may be due hereunder,are not assignable except with prior written approval of the City Manager. Further,in the event that the The firm shall be responsible for obtaining and maintaining majority ownership or control of the Firm changes hands subsequent throughout the contract period his or her city and county local to the award of this contract,Firm shall promptly notify City in writing business tax receipts. Each Firm submitting a submittal on this (via United States Postal Service—Certified Mail, Return Receipt Request for Proposal shall indude a copy of the company's local Requested)of such change in ownership or control at least thirty business tax/occupational license(s)with the aualifiers resoonse. (30)days prior to such change and City shall have the right to For information specific to City of Sunny Isles Beach local business terminate the contract upon sixty(60)days written notice,at City's tax/occupational licenses,please call Code Enforcement&Licensing sole discretion. at(305)792-1705. If the contractor is operating under a fictitious name as defined in Section 865.059, Florida Statutes, proof of 1.26 }TOLD HARMLESS/INDEMNIFICATION; current registration with the Florida Secretary of State shall be submitted. A business formed by an attorney actively licensed to The Firm shall indemnify, hold harmless,and defend the City of practice law in this state, by a person actively licensed by the Sunny Isles Beach, it's officers,agents and employees from and Department of Business and Professional Regulations or the against any claims,demands or causes of action of whatsoever kind Department of Health for the purpose of practicing his or her licensed or nature arising out of error,omission,negligent act,conduct,or profession,or by any corporation,partnership,or other commercial misconduct of the Contractor,their agents,servants or employees in entity that is actively organized or registered with the Department of the provision of goods or the performance of services pursuant to State shall submit a copy of the current licensing from the City of Sunny Isles Beach !Request for Proposal No. 17-04-01 5 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florido 33160 sorry rt<f o` ----- 305.947.0606T y� www.sibfl.net � • • ` fr -ter. Sf FLO Of SUN PaO this RFP and/or from any procurement decision of the City induding Contract Price: The total monies payable to the without limitation,awarding the Contract to the Firm. Contractor under the Contract Documents. 1.27 NON-CONFORMANCE TO CONTRACT; Contract Time: The number of calendar days stated in Intentionally Omitted the Agreement for the completion of the Work. 1.28 DEFAULT PROVISION; Contracting Officer: The individual who is authorized to sign In case of default by the Firm,the City of Sunny Isles Beach may the contract documents on behalf of the procure the artides or services from other sources and hold the Firms City's governing body. responsible for any excess costs occasioned or incurred thereby. Contractor: The person, firm or corporation with 1.29 SECONDARY/OTHER FIRMS; whom the City has executed this Agreement Intentionally Omitted. Day: A calendar day of twenty-four hours 1.30 pEFINITIONS; measured from midnight to the next midnight. Wherever used in these General Conditions or in the other Contract Documents,the following terms shall have the meaning indicated Field Order: A written order issued by the City which which shall be applicable to both the singular and plural thereof: clarifies or interprets the Contract Documents or orders minor changes in Acceptance: Acceptance by the City of the Work as the Work. being fully complete in accordance with the Contract Documents subject to Modification: Modification means any one of the waiver of claims. following: (a)a written amendment of the Contract Documents signed by both Agreement: The written Agreement between the City parties,(b)a Change Order,(c)a written and the Contractor covering the Work to darification or interpretation if issued by 41111 be performed, which includes the the Gty,or(d)a written order for minor Contract Documents. change or alteration in the Work issued by the Gty. A modification may only be Addenda: Written or graphic instruments issued issued after execution of the Agreement. prior to the Bid Opening,which modify or interpret the Contract Documents, Notice of Award: The written notice by City to the apparent Drawings and Specifications,by addition, successful Firms stating that upon deletions,clarifications or corrections. compliance with the conditions precedent to be fulfilled by him within the time Approved: Means approved by the City. specified, City will execute and deliver the Agreement to him. Firm: Any person or corporation submitting a Samples: Physical examples which illustrate package for RFP Work. materials, equipment or workmanship and establish standards by which the Bonds: Bid, performance bond and other Work will be judged. instruments of security,furnished by the Contractor and their surety in accordance Specifications: Those portions of the Contract with the Contract Documents and in Documents consisting of written accordance with the law of the State of technical descriptions of materials, Florida. equipment, construction systems, standards and workmanship as applied to Change Order: A written order to the Contractor signed the Work. by the City authorizing an addition, deletion or revision in the Work,or an Statement of Services: The form furnished by the City which is adjustment in the Contract Price or the to be used by the Contractor in Contract lime issued after execution of requesting progress payments. the Agreement. Supplier: Any person or organization that supplies City: City of Sunny Isles Beach,18070 Collins materials or equipment for the Work, Avenue, Sunny Isles Beach, Florida including that fabricated to a special 33160. design,but who does not perform labor at the site. Contract Documents: Contract Documents shall include, Instructions to Firms, Contractor's Bid, Work: Any and all obligations, duties and the Bonds, the Notice of Award, the responsibilities necessary to the Agreement between the City and successful completion of the Project Contractor as well as any addenda assigned to or undertaken by Contractor thereto, these General Conditions, under the Contract Documents,including Special Conditions, the Technical all labor,materials,equipment and other Specifications, Drawings and incidentals,and the furnishing thereof. Modifications, Notice to Proceed, Request for Qualifications, Insurance Written Notice: The term"Notice"as used herein shall Certificates, Change Orders and mean and indude all written notices, Acknowledgment of Conformance with demands,instructions,claims,approvals the City of Sunny Isles Beach. and disapprovals required to obtain compliance with Contract requirements. City of Sunny Isles Beach I Request for Proposal No. 17-04-01 6 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue . Sunny Isles Beach, Florida 33160 t SUNNY flit, 305.947.0606 D x-,-•.-7, - A wwv7.sibfl•net h :O;' Z • .'D\ �O P : tO4' 4, O Cr4ofsus la Written notice shall be deemed to have been duly served if delivered in person to The City of Sunny Isles Beach is exempt from sales tax imposed by the individual or to a member of the firm the State and/or Federal Government. Florida Sales Tax Exemption or to an officer of the corporation for No.23-00-477131-54C appears on each purchase order. Exemption whom it is intended,or to an authorized certificates are available upon request representative or such individual,firm,or corporation,or if delivered at or sent by 1.35 DUTY TO DEFEND.INDEMNIFY AND SAVE HARMLESS; registered mail to the last business address known to them who gives the In consideration of the separate sum of twenty-five dollars($25.00) notice. Unless otherwise stated in and other valuable consideration,the Firm shall defend,indemnify writing,any notice to or demand upon and hold harmless the City,its officers,agents and employees,from the City under this Contract shall be or on account of any injuries or damages,received or sustained by delivered to the City. any person or persons during or on account of any operations connected with the Work described in the Contract Documents,or 1.31 RfOUEST FOR PROPOSAL AWARD; by or in consequence of any negligence in connection with the same; or by use of any improper materials or by or on account of any act or omission of the said Firm,agents,servants or employees. The The City reserves the right to reject any and all Firm will defend, indemnify and hold harmless the City and their submissions at its sole discretion. The City shall agents or employees from and against all claims,damages,losses and expenses induding attorneys'fees arising out of or resulting award contract after the City performs all necessary from the performance of the Work,provided that any such claim searches,inquiries,exploration,and analysis of the damage,loss or expense(a)is attributable to bodily injury,sickness, submissions. The award of the contract shall be disease or death,or to injury to or destruction of tangible property done in accordance with the Consultants' (other than Work itself)including the loss of use resulting wherefrom and(b)is caused in whole or in part by any negligent actor omission Competitive Negotiation Act ("CCNA"), Section of the Firm or anyone directly or indirectly employed by any of them 287.055, Florida Statutes. No Notice of Award will or anyone for whose acts any of them may be liable,regardless of whether or not it is caused by a party indemnified hereunder. In the be given until the City has concluded any event that a court of competent jurisdiction determines that Sec. investigation(s) as they deem necessary to 725.06(2),F.S.is applicable to this Work,then in lieu of the above ® establish the Firm's capability to perform the provisions of this section the parties agree that Firm shall indemnify, Services as described in this RFP as substantiated defend and hold harmless the City,their officers and employees,to the fullest extent authorized by Sec.725.06(2)F.S.,which statutory by the required professional experience, client provisions shall be deemed to be incorporated herein by reference references,technical knowledge and qualifications; as if fully set forth herein. In the event that any action or proceeding is brought against City by reason of any such claim or demand,Firm, and sufficient labor and equipment to comply with upon written notice from City shall defend such action or proceeding the City's established standards, as well as the by counsel satisfactory to City. The indemnification provided above financial capability of the Firms to perform the Work shall obligate Firm to defend at its own expense or to provide for in accordance with the Contract Documents to the such defense,at City's option,any and all claims of liability and at suits and actions of every name and description that may be brought satisfaction of the City within the time prescribed. against City,excluding only those which allege that the injuries arose The City reserves the right to reject the submissions out of the sole negligence of City, which may result from the of any Firms on the basis of these queries and operations and activities under this Contract whether the Work be performed by Firm or by anyone directly or indirectly employed by investigations and to reject those who do not meet either. the City's satisfaction.When analyzing submissions, the City will take into consideration client 1.36 DECISIONS ONDISAGREEMENTS; references, past work experience and work The City will be the initial interpreter of the Technical Specifications. product, proven ability to satisfactorily perform. If the Contract is awarded, the City will issue the 1.37 CITY MAY TERMINATE; Notice of Award and give the successful Firm a If the Firm is adjudged bankrupt or insolvent,or if they make a Contract for execution within ninety(90)days after general assignment for the benefit of their creditors,or if a trustee Opening of submissions. or receiver is appointed for the Firm or for any of their property,or if they file a petition to take advantage of any debtor's act,or to reorganize under bankruptcy or similar laws,or if they fail to supply 1.32 EXECUTION OF AGREEMENT; sufficient skilled workmen or equipment,or if they disregard laws, ordinances,rules,regulations or orders of any public body having At least four counterparts of the Agreement, the Certificates of Insurance and such other Documents as required by the Contract otherwisejurisdictiviolateon, r if they disregard oftthe authority of the City, if the Documents shall be executed and delivered by the Firm to the City may, without any prejudiceputo any other ContractiDocuments,rredythen the within ten(10)calendar days of receipt of the Notice of Award. City may, to other right or remedy and after giving the Firm ten (10) days written notice and terminate the 1.33 ).AWS AND REGULATIONS' services of the Firm if they fail to cure the noted violations within this day cure period. In such case the Firm shall only be paid for Work The Firm will give all notices and comply with all laws,ordinances, satisfactorily performed up to the effective date of termination. rules and regulations applicable to the Work. If the Firm observes 1.37.1 Where the Firm's services have been so terminated by that the Specifications are at variance therewith,they will give the f City prompt written notice thereof,and any necessary changes shall the City said against termination shouldenot affect any rightshm y be adjusted by an appropriate modification. If the Firm performs the City the Firm then existing or which may f any Work knowing it to be contrary to such laws,ordinances,rules thereafterysby accrue. Any retentionFirwill or payment e and regulations,and without such notice to the City,they will bear moneysliability.the City due the Firm not release the all costs arising wherefrom. Firm from , ill 1.37.2 Upon ten(10)days written notice to the Firm,the City 1.34 Thal may,without cause and without prejudice to any other City of Sunny Isles Beach I Request for Proposal No. 17-04-01 7 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 sweer ft<E 305.947.0606 www.sibfl.net ®\ hf. _ ••c l O F 4"". O• OF SUS ,NO • right or remedy, elect to terminate the Agreement City and Firm knowingly, irrevocably voluntarily and intentionally without cause. In such case,the Firm shall be paid for waive any right either may have to a trial by jury in State or Federal all Work satisfactorily performed and accepted by the Court proceedings in respect to any action,proceeding,lawsuit or City as of the effective date of the termination. No counterclaim based upon the Contract Documents or the payment shall be made for lost profit or any other performance of the Work there under. consequential damages for Work that has not been performed regardless of whether Firm is terminated 1.40 GOVERNING LAW with or without cause. The Contract shall be construed in accordance with and governed by 1.38 MISCELLANEOUS: the law of the State of Florida. Firm acknowledge the following miscellaneous conditions: 1.41 VENUE: 1.38.1 Whenever any provision of the Contract Documents Venue of any action to enforce the Contract Documents shall be in requires the giving of written notice it shall be deemed Miami-Dade County,Florida. to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended,or if delivered 1.42 PROJECT RECORDS; at or sent by registered or certified mail, postage prepaid,to the last business address known to them City shall have right to inspect and copy during regular business who gives the notice. hours at City's expense,the books and records and accounts of Firm which relate in any way to the Work,and to any claim for additional • 1.38.2 The Contract Documents shall remain the property of compensation made by Firm,and to conduct an audit of the financial the City. The Firm shall have the right to keep one and accounting records of Firm which relate to the Work. Firm shall record set of the Contract Documents upon completion retain and make available to City all such books and records and of the Project. accounts,financial or otherwise,which relate to the Work and to any daim for a period of three years following final completion of the 1.38.3 The duties and obligations imposed by these General Work. During the Work and the three-year period following final Conditions, Special Conditions and Supplemental completion of the Work,Firm shall provide City access to its books Conditions and the rights and remedies available and records upon five days written notice. hereunder,and,in particular but without limitation,the warranties,guarantees and obligations imposed upon 1.43 SEVERABILITY• Firm and those in the Special Conditions and the rights and remedies available to the City,shall be in addition If any provision of the Contract or the application thereof to any to,and shall not be construed in any way as a limitation person or situation shall to any extent, be held invalid or of,any rights and remedies available by law,by special unenforceable,the remainder of the Contract,and the application of guarantee or by other provisions of the Contract such provisions to persons or situations other than those as to which Documents. it shall have been held invalid or unenforceable shall not be affected thereby,and shall continue in full force and effect,and be enforced 1.38.4 Should the City or the Firm suffer injury or damage to to the fullest extent permitted by law. its person or property because of any error,omission, or act of the other or of any of their employees or 1.44 INDEPENDENT FIRM; agents or others for whose acts they are legally liable, daim shall be made in writing to the other party within The Firm is an independent contractor under the Contract. Services a reasonable time of the first observance of such injury provided by the Firm shall be by employees of the Firm and subject or damage. to supervision by the Firm,and not as officers,employees,or agents of the City. Personnel policies,tax responsibilities,social security 1.39 WAIVER OF JURY TRIAL; and health insurance,employee benefits, purchasing policies and other similar administrative procedures, applicable to services rendered under the Contract shall be those of the Firm. End of Section S City of Sunny Isles Beach I Request for Proposal No. 17-04-01 8 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 305.947.0606 rrortY _ J www.sibfl.netu C ' + x ,.•mss s' '��•,P O CI)f Of SUN Pa Section 2 Special Terms and Conditions 2.1 PURPOSE OF PROPOSAL: The City of Sunny Isles Beach, Florida, (the "City") a municipality located in Miami-Dade County, Florida, is requesting licensed a company to furnish, install and maintain (two) 2 interactive informational touch screen Kiosks including software implementation and license, configuration, maintenance, training and professional services support at various locations on City property. The City may increase or remove the number of kiosks during term of the contract as deemed necessary. The contractor will be in full accordance with the specifications, terms, and conditions contained in this Request for Proposal (RFP). Please reference herein attached Scope of Work for detailed specifications. 2.2 PRE-PROPOSAL CONFERENCE Intentionally Omitted 40 2.3 TERM This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and submittal of all required documents. This contract shall remain in effect until the completion of services, provided that the services rendered by Firm during the contract period are satisfactory. 2.4 OPTIONS TO RENEW The initial contract term shall be for an initial one (1) year. The City, at its sole option, may renew the contract for three (3) one-year renewal terms. Exercising the option to renew is at the sole discretion of the City. 2.5 PRICE If the Proposer is awarded a contract under this solicitation, the prices proposed shall remain fixed and firm during the initial term of contract. However, the Proposer may offer incentives and discounts from this fixed price to the City at any time during the contractual term. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on changes in the Consumer Price Index Urban Wage Earners and Clerical Workers, Miami / Ft Lauderdale —All Items. It is the Awarded Proposer's responsibility to request any pricing adjustment under this provision. No additional costs may be accepted, other than the costs stated on the attachment A, Cost Proposal. City of Sunny Isles Beach I Request for Proposal No. 17-04-01 9 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 f SJNNY est," 305.947.0606 o www.sibfl.net O`:: (jt• - C41,Or sus to 2.6 TAXES/LICENSES Retail taxes and rental taxes and licensing are the responsibility of the Contractor and shall be handled in accordance with Florida State Statutes. The successful contractor shall be responsible for, at its own expense, obtaining all necessary permits and pay all licenses, fees and taxes, required to comply with all local laws and ordinances; county, state and federal laws, rules and regulations which are applicable to the business to be carried on under this contract. Successful proposer shall be responsible for all sales tax, licenses, fees, etc., and shall not deduct such from the percentage fee owed to the City. 2.7 PERFORMANCE AND PAYMENT BOND Intentionally Omitted. 2.8 DELIVERY FOB Destination. • 2.9 INSURANCE Comprehensive General Liability with minimum limits of one million dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: o Premises and Operation o Independent Contractors o Products and/or Completed Operations Hazard o Broad Form Property Damage o Broad Form Contractual Coverage applicable to this specific contract, including any hold harmless and/or indemnification agreement. o Personal Injury Coverage with employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. Business Automobile Liability with minimum limits of one million dollars(1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: o Owned Vehicles; o Hired and Non-Owned Vehicles; o Employers' Non-Ownership. City of Sunny Isles Beach I Request for Proposal No. 17-04-01 10 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 e`sw.INY Ii 305.947.0606 www.sibfl.net O. n • �iii �h•'•7i.30 SSP lC,+r OF SUS O 2.9.1 Worker's Compensation Insurance Worker's Compensation Insurance for statutory obligations imposed by Worker's Compensation or Occupational Disease Laws, including, where applicable, the United States Longshoremen's and Harbor Worker's Act, the Federal Employers' Liability Act and the Homes Act. Employer's Liability Insurance shall be provided with a minimum of One Million Dollars ($1,000,000.00) per accident. Contractor agrees to be responsible for the employment, conduct and control of its employees and for any injury sustained by such employees in the course of their employment. Before starting the work, the contractor will file and make sure that all certificates of insurance required by this document and by the contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City Manager or his designee by certified mail. The City shall be named as an additional insured on the above- referenced policies. The Contractor agrees that if any part of the work under the contract is sublet, they will 41) require the sub-contractor(s) to carry insurance as required, and that they will require the sub-contractor(s) to furnish to them insurance certificates similar to those required by the City in this section. 2.9.2 Cancellation and Re-Insurance: If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the contractor shall be responsible for securing other acceptable insurance to provide the coverage specified in this section to maintain coverage during the life of this contract. All deductibles must be declared by the contractor and must be approved by the City. At the option of the City, either the contractor shall eliminate or reduce such deductible or the contractor shall procure a bond, in a form satisfactory to the City, covering the same. NOTE: THE CITY OF SUNNY ISLES BEACH,CONTRACT NUMBER AND TITLE MUST APPEAR ON EACH CERTIFICATE OF INSURANCE.THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS AN ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE. 2.10 MONTHLY INVOICES PAYMENTS The Contractor agrees that under the provisions of this Agreement, as reimbursement for those actual, reasonable and necessary costs incurred by the Contractor, which are directly attributable or properly allocable to the Services, the Contractor may invoice the County periodically, pursuant to Attachment A— Price Schedule. 2.11 FEDERAL, STATE AND LOCAL REGULATIONS S City of Sunny Isles Beach I Request for Proposal No. 17-04-01 11 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 S„RN.. is, 305.947.0606 _- '� www.sibfl.net 6,1,2 Sf '•ito4 Qb' OF SUN Pa The successful Proposer shall comply with all federal, state and local ordinances, regulations, and rules as well as any other laws that would apply to the proposed project. Such proposer costs associated with regulatory requirements shall be included in the project cost whether depicted specifically or not within the body of the proposal. 2.12 BACKGROUND CHECKS The successful Firm will be responsible for hiring the necessary personnel to conduct the specified services and will comply with all federal, state, and local laws related to minimum wage, social security, nondiscrimination, Americans with Disabilities Act("ADA'), unemployment compensation, and workers'compensation. All staff assigned to this contract shall be required, at their sole cost and expense, to pass a criminal background check prior to award of the contract. The criminal background check shall consist of a Florida Department of Law Enforcement("FDLE") Florida Crime Information Center/National Crime Information Center ("FCIC/NCIC") criminal records check. Any employee not meeting this requirement will not be permitted to work at any City facility. END OF SECTION S City of Sunny Isles Beach (Request for Proposal No. 17-04-01 12 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 's‘Iti NY'i4e, e 305.947.0606 ,. www.sibfl.net O _n 4 OF SUN Section 3 Scope of Services / Technical Specifications 3.1 BACKGROUND The City of Sunny Isles Beach, Florida, (the "City") a municipality located in Miami-Dade County, Florida, is requesting a licensed company to furnish, install and maintain outdoor Interactive Informational Touch Screen Kiosks, including, software implementation and license, configuration, maintenance, support and professional services at various locations on City Property. The City seeks to enhance its residents, visitor and tourist experience by offering Interactive Informational Touch Screen Kiosks at strategic sites throughout the city. The purpose of these kiosks would be to provide information about current and upcoming events, park location, city shuttle service, county bus service, location way finder, beach conditions, weather, traffic, date, time and additional City facts that enlightens the user stay while in Sunny Isles Beach. The selected Proposer shall be responsible for installation, calibration, and testing the Kiosks and insuring proper functionality prior to general public use. 3.2 TECHNICAL SPECIFICATIONS AND MINIMUM REQUIREMENTS 411 3.21 HARDWARE • Minimum of 55 inch LED touch screen high definition (1920x1080p) color outdoor display • Outdoor enclosure to include environmental protection (cooling, humidifier, salt & sand resistance, sun glare, etc.) • Vandalism safeguards • Network connectivity(hardwired and wireless) • Electrical requirements • Shipping and packing • Warranty(initial) • Warranty extension 5 years minimum • Provide hardware requirement for both server and end points 3.22 SOFTWARE Content Management • Manage content and approval for simplified delivery • Support creation and design of digital screen layouts with availability to divide screen into multiple distinct regions • Scheduling of content options available for each distinct region of screen • Support static, dynamic and live content in each distinct region of screen • User Interactive—guest can drill down to obtain additional information • Populate content using "drop and drag" interface • Support Custom Design Graphics • Multilingual (English, Russian, Spanish) • Support Live Video Streaming • Capability to interface with existing Apps (SIB bus Shuttle) • Remote management and monitoring City of Sunny Isles Beach I Request for Proposal No. 17-04-01 13 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 s;""Y"4e 305.947.0606 www.sibfl.net .;T.\ Sf FLOP Sr Or sus 1.1O • Provide real-time preview of updated content • Support multiple and diverse endpoints while maintaining exclusive content uniqueness for each endpoint • Supports a minimum High Definition (1920x1080p) • Capability to schedule content—Add and remove content at a specific date and time • Windows compliant (define Windows version that support) • Support Virtual server (VMware) —identify compatible version level • Compatible with Microsoft SQL • Recording of kiosk usage— Log each transaction by date and time of particular partition of screen • Analytic reporting of kiosks usage— Report count by date and hour of when a partition of the screen is accessed. Reporting function (provided daily, weekly, monthly, and annual in Microsoft Excel and other City approved formats). • Capability to customize usage reports • High availability - kiosks capable to function when loses network connectivity storing content locally • Licensing by media server • Licensing by end points 4111 • Backup and restore retaining content for 1 year minimum • Capability to upgrade content management software versions 3.23 SECURITY • Multilevel based security roles— update, read-only, approval, administration • Tailored user access by allowing update to specific data while blocking access to other content partitions • Multilayer approval process with ability to preview renderings prior to live dissemination • Hacker protection with encryption at transmission and storage level • Provide audit logs of all modifications to content and system software 3.24 PROFESSIONAL SERVICES • Onsite assessment of proposed sites and recommendation for placement of kiosks • Interface with Cultural and Community services staff to develop initial content design and capability • Detailed scope of work with hours defined per each activity • Installation and labor • Training on software to create and modify content > Define length of training in hours per attendant > Define type of training offered —classroom (city location or remote), online, training manuals, hands-on labs > Number of individuals to train minimum 4 > Detailed scope of work with hours defined per each activity 3.25 SUPPORT AND MAINTENANCE • Periodic onsite preventative maintenance of kiosks at minimum of every 3 months • Local (within 25 miles) support of malfunctions City of Sunny Isles Beach I Request for Proposal No. 17-04-01 14 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 „ow,Lit, 305.947.0606 ,0 ., \ www.sibfl.net - `O n ► �, - P 4". COrt Or sus Pa • Response Call Back Time • Response Onsite Time • Professional Services hourly rate to add, modify or remove primary screen functionality or features 3.26 OWNERSHIP OF CONTENT The City of Sunny Isles Beach should retain sole possession and ownership of all artwork and source code generated during this project. Any special design/artwork developed for this project will be exclusively owned by the City of Sunny Isles Beach. 3.3 LOCATIONS # Location Heritage Park 19200 Collins Avenue 1 2 Gateway Park 151 Sunny Isles Blvd. *The City may increase or remove the number of kiosks at various City locations during the term of the contract as deemed necessary. 3.4 EQUIPMENT REOUIREMENTS It will be the responsibility of the Contractor to make the necessary site visits to determine available space for installation, available utility connections and proposed arrangement for capacity. The successful Contractor shall provide new or like new equipment or a City-approved equal. Contractor should include as part of his proposal pictures of machines graphics and designs. 3.5 DELIVERY AND INSTALLATION Initially, equipment shall be delivered, installed and operational at all awarded locations within a period of one hundred and eighty(180) calendar days after notification of award. Equipment shall be secured to provide for safe, secure operation and to prevent tipping or shifting. All delivery and installation costs shall be the responsibility of the Contractor. For additional kiosk, once the design and software has been implemented, all locations shall be delivered, installed and operational within a period of one hundred and twenty (120) calendar days from written notification. 3.6 IMPLEMENTATION SERVICES TO BE PROVIDED The selected Proposer shall be responsible for providing on-site installation, integration, software implementation, and configuration services for all components of the Kiosks purchased under the resultant contract. The selected Proposer acknowledges that the installation location will be usable for visitors during the installation and implementation period. The selected Proposer shall be City of Sunny Isles Beach I Request for Proposal No. 17-04-01 15 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 c`So""''�J<ff 305.947.0606 www.sibil.net :©`-e fTh w+ Sf • ciOt' S4, O Cjr),Or Su:" � responsible for installation, calibration, and testing the Kiosks and ensuring proper functionality prior to general public use. The selected Proposer must perform all implementation/installation services in selected location(s). All implementation services shall be coordinated through the authorized City's IT project manager. 3.7 SOFTWARE MAINTENANCE AND SUPPORT SERVICES The selected Proposer shall provide all software maintenance support services for the Kiosks, throughout the term of the contract, including any optional renewal periods. At a minimum, maintenance services shall include updates and upgrades to the Kiosk. Maintenance Services on the software shall include corrections of any substantial defects, fixes of any minor bugs, and fixes due to any conflicts with mandatory operating system security patches as well as upgrades to new version releases. All environments, production and non-production, including testing and staging shall also be covered under Maintenance Services. Maintenance Services must be provided via Remote Services using virtual private network (VPN) access or in person. 3.8 TECHNICAL SUPPORT SERVICES The selected Proposer shall be responsible for providing on-site and on-call technical support services to ensure optimal performance of the proposed kiosks, including all hardware and software components. This should include remote diagnostic tools to detect and correct application errors in the software component. All alerts or error notifications shall be sent to the City's IT Helpdesk. 3.9 WARRANTY A. Type of Warranty Coverage Required In addition to all other warranties that may be supplied by the Proposer, the bidder shall warrant its products and/or service against faulty labor and/or defective material, for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City Commission. This warranty requirement shall remain in force for the full one (1) year period; regardless of whether the bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods or services received from the bidder does not constitute a waiver of these warranty provisions. B. Correcting Defects Covered Under Warranty The Proposer shall be responsible for promptly correcting any deficiency, at no cost to the City, within one (1) calendar day after the City notifies the Proposer of such deficiency in writing. If the Proposer fails to honor the warranty-and/or fails to correct or replace the defective work or items within the period specified, the City may, at its discretion, notify the Proposer, in writing, that the Proposer may be debarred as a City bidder and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the City within five (5) calendar days of receipt of the notice. If the Proposer fails to satisfy the warranty within the period specified in the notice, the City may (a) place the Proposer in default of its contract, and/or(b) procure the products or services from another vendor and charge the Proposer for any City of Sunny Isles Beach I Request for Proposal No. 17-04-01 16 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 s0N"—'''t<F 305.947.0606 °` e www.Sibfl.net144 --b-.,,T, Sf 1•«O it5c, 0 C,!}OF SUN 1a additional costs that are incurred by the City for this work or items; either through a credit memorandum or through invoicing. C. Extended Warranty for Hardware/ Equipment/ Devices The Proposer shall provide a five (5) year extended warranty for the term of the resultant contract that shall meet the same system warranty coverage as described above and that was included during the first year factory warranty period. The extended warranty shall include preventative maintenance for all hardware, equipment, and/or devices to combat normal wear and tear from general usage to maintain proper operations. Such preventative maintenance shall include cleaning, inspection, and recalibration of the hardware, equipment, and/or/devices, at a minimum. 3.10 TRAINING The successful Proposer shall provide system administration, user, kiosk diagnostics repair, and maintenance training to designated City staff. All training must be completed prior to Final Acceptance of each phase of Kiosks installed. Additional training shall be made available via on- ® line videos or other resources on an ongoing basis throughout the term of the contract awarded {� as a result of this solicitation. Proposers should provide a detailed description of the training services to be provided, including but not limited to: • Length of training in hours per attendant • Define type of training offered —classroom (city location or remote), online, training manuals, hands-on labs • Number of individuals to train minimum 4 • Detailed scope of work with hours defined per each activity 3.11 THE CITY'S ROLE AND RESPONSIBILITY The City will be responsible for providing the following to the selected Proposer: • Power and network connectivity to each individual Kiosk location(s) • Modifications to the flooring, to install conduit and cable routing to designated kiosk location areas as needed prior to installation • Assistance and support of network connectivity, implementation and setup • On-site technical support staff for coordination of testing and setup (the successful Proposer must perform actual setup and testing) 3.12 RELEASE OF LIABILITY The Contractor shall release and discharge the City of Sunny Isles Beach from any and all liability for loss of merchandise, goods, equipment or other property of the Contractor or his agents if lost, damaged, or destroyed by fire, theft, rain, water, storm, riot, civil disobedience, vandalism, or any other cause(s) prior to final purchase of kiosk hardware. END OF SECTON • City of Sunny Isles Beach I Request for Proposal No. 17-04-01 17 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 e`solo, teE'o 305.947.0606 ":".(4 . ..., i i. h • ,.•'Dai s.-a,0 �P ti'. ,io C���Oi sus/'a Section 4 Evaluation Process 4.1 REVIEW OF PROPOSALS FOR RESPONSIVENESS Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined in the solicitation. A responsive proposal is one which follows the requirements of this solicitation that includes all documentation, is submitted in the format outlined in this solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the proposal being deemed non-responsive. The contract will be awarded to the lowest responsible and responsive proposer whose proposal best serves the interest of and represents the best value to the City in conformity with section 62-8 of the City code. 4.2 OUALIFICATIONS Proposals shall include the following: ® Technical Qualifications ® 1. Proposer's relevant experience, qualifications and past performance. 2. Vendor has an office inside Miami- Dade, Broward or West Palm Beach County 3. Proposers approach methodology to providing the services requested in this solicitation. Including response time and number of staff assigned to project 4. Warranty and support services for main and ancillary equipment 5. Proposers prototype artwork,drawings or illustrations to demonstrate the vendor's artistic creativity style and portrayal of the City of Sunny Isles Beach Price 6. Detailed breakdown of products, services and their associated costs. 4.2.1 ADDITIONAL INFORMATION In order to be considered, Proposers shall provide sufficient information including prototype artwork, drawings or illustrations to demonstrate the proposers artistic creativity and style portraying a distinctive image for the City of Sunny Isles Beach (submission shall not be limited to the information below). All requested documentation and/or information shall be provided in the Proposal. Proposers failing to provide sufficient documentation detailing their qualifications, experience and extent and implications of proposal shall not be considered. City of Sunny Isles Beach IRequest for Proposal No. 17-04-01 18 CITY OF SUNNY ISLES BEACH 19070 Collins Avenue Sunny Isles Beach, Florida 33160 gm?, siex 305.947.0606 -7TO' _4, WWW.wv .sibfl.net O .`n hf „. ,, ,LO ' O C'1).OF 5U$P14 4.3 PRICE EVALUATION The price proposal should include a payment schedule based on the phases of the Project and any custom designed hardware and equipment essential to your proposal. The price proposal will be evaluated subjectively in combination with the technical proposal, including an evaluation of how well it matches Proposer's understanding of the City's needs described in this Solicitation, the Proposer's assumptions, and the value of the proposed services. The City reserves the right to negotiate the final terms, conditions and pricing of the contract as may be in the best interest of the City. 4.4 NEGOTIATIONS The City may award a contract on the basis of initial offers received without discussions. Therefore, each initial offer should contain the Proposer's best terms from a monetary and technical standpoint. Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement on a contract, the City reserves the right to terminate negotiations and may, at the City Manager's or his designee's discretion, begin negotiations with the next lowest responsible and responsive proposer. This process may continue until a contract acceptable to the City • has been executed or all proposals are rejected. No Proposer shall have any rights against the City arising from such negotiations or termination thereof. Any Proposer recommended for negotiations may be required to provide to the City: a) Its most recent certified business financial statements as of a date not earlier than the end of the Proposer's preceding official tax accounting period, together with a statement in writing, signed by a duly authorized representative, stating that the present financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an explanation for material change in the financial condition. A copy of the most recent business income tax return will be accepted if certified financial statements are unavailable. b) Information concerning any prior or pending litigation, either civil or criminal, involving a governmental agency or which may affect the performance of services to be rendered herein, in which the Proposer, any of its employees or subcontractors is or has been involved within the last three years. END OF SECTON City of Sunny Isles Beach I Request for Proposal No. 17-04-01 19 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florido 33160 SAN"'' 305.947.0606 n' ems\ www.sibfl.net 441 b` �.-. }> ,s! 1• „ow ' C„, OF Section 5 Proposal Format 5.0 FORMAT Proposers must submit (1) original and four (4) copies of the Proposal. The original Proposal must contain an original signature. Be sure that the individual signing the Proposal is authorized to commit the Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the name of the Proposer, the RFP number, and the page number. The City reserves the right to request additional data or material to support Proposals.All material submitted in response to the RFP will become the property of the City. LABEL EACH SECTION AS NUMBERED The proposal must be in the following format. Failure to submit all documentation in response to items #1 through #9 of this section 5 may result in the proposal being deemed non-responsive and may result in the proposer's bid not being considered, in the City's Sole•Discretion. 1. Company Information • In response to this Proposal, all Proposers must provide the following: • W9 with Name of Agency/Company (including any "Doing Business As" names) • Company Locations. • Internet Web Site Address (if any). • Details of Entity Business Structure (Corporation, Partnership, LLC). • Date Founded. • Home office address, telephone number, and local address and phone number. • List of any outstanding litigation that would threaten the viability of the firm or the performance of this contract. • Proof of insurance. • Indication of how long it would take to implement service after authorized to begin. 2. Qualifications Proposer's relevant experience, qualifications and past performance • An explanation of why the Proposer is the best qualified to perform the contract and demonstrate its qualifications including an item-by-item disclosure outlining how the proposer meets or exceeds the requirements of this RFP. • A schedule of proposed services. The schedule should include the Proposer's understanding of the issues and tasks of the project at hand. • Vendor shall be active with State of Florida Department of Professional Regulation License 3. STAFFING Relevant experience and qualifications of key personnel, including key personnel of subcontractors,that will be assigned to this project as well as experience and qualifications. City of Sunny Isles Beach I Request for Proposal No. 17-04-01 20 r CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 s,µnY tsit 305.947.0606 ,°A._"-'=,..,1S'. .., r v+ ww .sibfl.net k4 '-..b:-.."r+ :� u\ ;:` . 'Sf '• pie 4' C,'rOFSUNP.O The size and experience of the company staff pool from which staff assigned to the contract can be drawn. The composition of the staff team should include: • The names of the employees in the area responsible for this contract • Their function in the company. • The name of the person who will be responsible for the coordination of work. 4. APPROACH / METHODOLOGY Proposer's approach methodology to providing the services requested in this solicitation • Suitability of the methodologies and approaches used in achieving tasks • Overall organization to completing the project • Ability to meet desired timelines and deadlines 5. COST PROPOSAL—Include on Attachment A 1. Total fee for completion of the installation including labor and configuration for (2) Kiosk hardware, indicate make and model 111 2. Total fee for Enterprise Software License Fee 3. The normal hourly rate of each principal and staff member whose resume is provided or whose job category may be required. 4. A list of anticipated reimbursable expenses and the rate charged for each. 5. Annual maintenance fee for hardware and software support 6. Extended Warranty for hardware/equipment/devices 7. Software maintenance and technical support service fee 8. Professional Service Fee (Hourly Rate) 9. Training Fee (Hourly Rate) 10. Any reduced fees offered to other municipalities, governmental entities 11. Miscellaneous cost/fees must be included. > Total amount must be written out for initial two (2) Kiosk implementation > Payment Terms—initial deposit, payment schedule per project phases > Proposer shall specify if these prices for the hardware and software will remain fixed and firm upon renewals and additional purchases Note: The City reserves the right to negotiate a lower or different fee structure with any II firm that is selected. t.' 111® City of Sunny Isles Beach I Request for Proposal No. 17-04-01 21 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 5wNNY cite 305.947.0606 °`„� "ti�0\ www.sibfl.net Q ' ye �`O S4 0 C ' Of SUN'a 6. REFERENCES - Please include with Attachment B Each Proposer must submit a list of three (3) public or private sector clients' references of current and past customers of which they have provided services within the past five(5) years of similar scope and size of those described herein. • Each Reference must be supplied on client's letterhead. • Each Reference letter must be signed with contact person name, email address, office location and phone number. The City retains the right to request any additional information pertaining to the Proposer's ability, qualifications and procedures used to accomplish all work under the contract as it deems necessary to ensure safe and satisfactory work. 6.1 Provide a detailed description of comparable contracts (similar in scope of services to those requested herein) which the Proposer has either ongoing or completed within the past three years. The description should identify for each project: (i) client, (ii) description of work, (iii) total dollar value of the contract, (iv) dates covering the term of the contract, (v) client contact person and phone number, 10 (vi) statement of whether Proposer was the prime contractor or subcontractor, and (vii) the results of the project. Where possible, list and describe those projects performed for government clients or similar size private entities (excluding any work performed for the City) 7. OFFICE LOCATIONS A listing of all office locations (including address, phone numbers and point of contact). 8. CONTRACT FORMS All completed contract forms. 9. TRAINING SCHEDULE See Attachment C END OF SECTION .® City of Sunny Isles Beach I Request for Proposal No. 17-04-01 22 CCS CC§ 5530 Florida Mining Blvd Jacksonville, FL 32257 Presenting Better Solutions 904-998-7227 Office 904-998-7225 Fax www.ccssoutheast.com Table of Contents COMPANY INFORMATION Tab1 QUALIFICATIONS Tab2 STAFFING Tab3 APPROACH/METHODOLOGY Tab4 COST PROPOSAL Tab5 REFERENCES Tab6 OFFICE LOCATIONS Tab7 CONTRACT FORMS Tab8 TRAINING SCHEDULE Tab9 S Far, W'9 Request for Taxpayer Give Form to the ot ® Deeppartmentof Trr1�rY Identification Number and Certification requester.e RS. Internal Revenue Service 1 Name(as shown on your Income tax return).Name is required on this fine;do not leave this line blank. Visionworx, LLC mi 2 Business name/disregarded entity name,if different from above g dba CCS Presentation Systems a 3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Exemptions(codes apply only to c ❑individual/sole proprietor or ❑ C Corporation 0 S Corporation ❑ Partnership ❑Trust/estate certain amities,not indlvlduels see c s'ngte-member LLC instructions on page 3): ia 0 Limited liability company.Enter the tax classification(CRC corporation,S=S corporation,Paparfi ,srahip) S Exempt payee code(d arty) `o Note.For a single-member LLC that is disregarded,do not check LLC check the appropriate box in the line above for mption from FATExe ,CA reporting the tax classification of the single-member owner. code(rf any) d- ❑Other(see instructions)► *o w to=aunt,m•S h•d outside eM use a' 1 5 Address(number,street,and apt.or suite no.) Requester's name and address(optional) 5530 S.Florida Mining Blvd. a 6 City,state,and ZIP code a Jacksonville,FL 32257 7 Ust account number(s)here(optional) Part I Taxpayer Identification Number(TIN) Enter your TIN In the appropriate box.The TIN provided must match the name given on line 1 to avoid i Sociai security number I backup withholding.For Individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other - - entitles,it Is your employer identification number(EIN).If you do not have a number,see How to get a TIN on page 3. or Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for Employer identification number guidelines on whose number to enter. .. 2 0 - 3 3 1 2 4 1 0 Part II Certification ® Under penalties of perjury,I certify that: 1. The number shown on this form Is my correct taxpayer Identification number(or I am waiting for a number to be issued to me);and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all Interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3. I am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)Indicating that I am exempt from FATCA reporting Is correct. Certification instructions.You must cross out Item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all Interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage Interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than I st and dividends,you are not required to sign the certification,but you must provide your correct TiN.See the Instructions on page 3. Sign sIgnatu.s.ptrson �G�t/1R1 Si c�0 1� Here u.s.person �/ Date► �/ General Instructions •Form 1098(home mortgage Interest),1098-E(student loan Interest),1098-T (tuition) Section references are to the Internal Revenue Code unless otherwise noted. •Form 1099-C(canceled debt) Future developments.Information about developments affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured property) as legislation enacted after we release it)Is at tvww.lrs.gov/Iw9. Use Form W-9 only if you are a U.S.person(including a resident alien),to Purpose of Form provide your correct TiN. An individual or entity(Form W-9 requester)who is required to file an information N you do not return Form W-9 to the requester with a TIN,you might be subject return with the IRS must obtain your correct taxpayer identification number(TIN) to backup withholding.See What is backup withholding?on page 2. which may be your social security number(SSN),Individual taxpayer Identification By signing the flied-out form,you: number(niN),adoption taxpayer Identification number(ATIN),or employer Identification number(EIN),to report on an Information return the amount paid to 1.Certify that the TIN you are giving is correct(or you are waiting for a number to be issued)' you,or other amount reportable on an information return.Examples of Information rm returns Include,but are not limited to,the following: 2.Cerny that you are not subject to backup withholding,or •Form 1099-INT(interest earned or paid) 3.Claim exemption from backup withholding if you are a U.S.exempt payee.If •Form 1098-0IV(dividends,including those from stocks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of any partnership income from a U.S.trade or business is not subject to the •Form 1099-MISC(various types of Income.prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected income,and •Form 1099-B(stock er mutual fund sales and certain other transactions by 4.Certify that FATCA code(s)entered on this form(If any)indicating that you are brokers) exempt horn the FATCA reporting,is correct.See What is FATCA reporting?on ® •Form 1099-S(proceeds from real estate transactions) page 2 for further information. •Form 1099-K(merchant card and third party network transactions) Cat.No.10231X Form W-9(Rev.12-2014) 1=1 d m LIC4c5 4/10 C=X.11. Presenting Better Solutions COMPANY LOCATIONS CCS has over 30 locations nationwide however these are the local office in the Southeast. A complete list can be provided upon request CCS SOUTHEAST Jacksonville 5530 South Florida Mining Blvd. Jacksonville, FL 32257 Phone: 904-998-7227 411 Orlando 4041 Seaboard Road Orlando, FL 32808 Phone: 407-996-0080 Miami 3315 NW 167th Street Miami Gardens, FL 33056 Phone: 305-433-2260 Duluth, GA 4357 Park Drive Norcross, GA 30093 Phone: 470-545-9732 S 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone: 904-998-7227 Fax: 904-998-7225 Presenting Better Solutions CCS INTERNET WEBSITE Regional website for Southeast Group https://ccssoutheast.com/ Corporate Headquarters Arizona https://ccspro iects.com/ 411 411 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone: 904-998-7227 Fax: 904-998-7225 11.1.112.1.1 - C34...c5 Presenting Better Solutions Details of Business Structure CCS Presentation Systems'Southeast Region is an LLC. We are officially Visionworx LLC D.B.A. CCS Presentation Systems. CCS Presentation Systems was founded in 1991 in Scottsdale Arizona by John Goodbout. Additional information can be provided upon request about CCS or you can visit our website www.ccsprojects.com Gary Patterson CCS Southeast Miami Office Manager 305-433-2260 40 10 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone: 904-998-7227 Fax: 904-998-7225 r Presentilg Baiter Sans May 19, 2017 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Re: RFP#17-04-01 To Whom It May Concern: VisionWorx, LLC d/b/a CCS Presentation Systems has not been involved in any construction related 4111 litigation, action or claim of projects of same or similar size, including but not limited to any action against or by any owner, engineer, architect, contractor, subcontractor, material, men or supplier, whether active, pending, or concluded, at the mediation, arbitration,trial or appellate level, within five (5)years preceding the submission of this submittal. Sincerely, Doug Uann General Manager S 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone:904-998-7227 Fax:904-998-7225 -�...v, VISILLC-01 MOSTEEN i4CORO CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDlYYYY) `..----- 02/18)2017 ® THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER PA ACT Michelle B O'Steen JP Perry Insurance,Inc PHONE I FAX 3342 Kari Road (A/C,No,Ext): (A/C,No): Jacksonville,FL 32257 itglkss,mosteenlcJpperry.com INSURERS)AFFORDING COVERAGE MAIC 0 INSURER A:FFVA Mutual Insurance Co. 10385 INSURED • INSURER B: Vlsionworx,LLC INSURER C: 5530 Florida Mining Blvd S. INSURER D: Jacksonville,FL 32257 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBRD POUCY NUMBER (MPOLICY EFF POLICY EXP LULIMITSLTR INSD YWIMM/DD/YYYYI M/DDIYYYYI COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR RENTED PREMISES Ea occurrence) $ MED EXP(Any one person) $ _ PERSONAL&ADV INJURY 3 GEN'L AGGREGATE LIMIT APPUES PER GENERAL AGGREGATE J POUCY JYECT LOC PRODUCTS-COMP/OP AGG $ OTHER: $ 0AUTOMOBILE LIABILITY I COMBINEDSINGLELIMIT $ ANY AUTO BODILY INJURY(Per person) $ AUUTEO�S ONLY WNED SCHEDULED AUTOS pBOODILY INJURY(Per accident) $ _ AUTOS ONLY _AUTOS ONLY (PeraPccentDAMAGE $ I I$ UMBRELLA LIAB OCCUR EACH OCCURRENCE I$ EXCESS LIAB CLAIMS-MADE AGGREGATE i DED I RETENTION$ I $ A WORKERS COMPENSATIONI X STATUTE ERR- AND EMPLOYERS'LIABILITY WC84000322062017A 01/01/2017 01/01/2018 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE YIN E.L.EACH ACCIDENT $ OQF�FICER/MEMgg R EXCLUDED? N N I A (Mandatory In NFH) E.L DISEASE-EA EMPLOYEE$ 1,000,000 If yes,describe under 1,000,000 DESRIPTION OF OPERATIONS below EL DISEASE-POLICY UNIT $ DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) License#ES12001322 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE-CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 1 ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD , :3 Presenting Better Solutions Service Implementation Upon receipt of purchase order from Sunny Isles Beach, CCS Presentation Systems can begin the ordering process for all of the hardware. The hardware ( displays, Kiosks, digital signage players ) will take 2-3 weeks from the manufacturer. That timeline is subject to change based on product availability at the time the order is placed. The custom programming and configuration of the digital signage, wayfinding/software and hardware installation would be tentatively completed within 5 weeks from date of order. S 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone: 904-998-7227 Fax: 904-998-7225 13CCO ® a' Presenting Better Solutions CCS Presentation System Qualifications CCS Presentation Systems is a national leader in the audiovisual technology and Installation industry providing over 25 years of customer service, design and technical expertise to our clients. CCS has extensive digital signage and audiovisual integration experience to properly complete the City of Sunny Isles Beach's Kiosk Solution. Additionally, CCS has partneredwith local and nationally renowned CMA Digital for this project, who are a master in the digital signage and content creation/management industry. Their Professional services, support and maintenance create a unique understanding of the issues and tasks of the project at hand. Their extensive experience has enabled them and us the ability to tackle and understand the specific details that the Sunny Isles Beach requires. Please see the attached project and customer references along with CCS' Company Overview to see that CCS and CMA Digital are qualified to meet the minimum RFP requirements. 4111 Sincerely, Gary Patterson Miami Office Manager 786-972-90503 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone: 904-998-7227 Fax: 904-998-7225 110 d —--7— C Cs `Presenting Better Solutions Company Overview PCOM IDA 3rd largest audio visual systems integrator in the US (System Contractor News 12/10) CCS Florida's Home Office location opened in Florida in 1996. CCS Florida has grown to become one of the largest groups of audio/video - _ integration companies in the state of Florida. CCS Florida currently ,_ -__ ,___•-_:- has two locations with approximately 25 employees and annual reve- ‘ nue in excess of$15 million,with expansion occurring in Panhandle -'. + ,� 1 and Southern Florida. - =—= -==— " Services -- - • .‘,,. CCS Presentation Systems provides full service audio-visual - '� equipment integration, installation and maintenance to schools, fa businesses and government sites as well as professional program- --�� - - ' - 7--i' ming and design services. ao Products - ° Projectors o Plasma/LCD Displays o Control Systems o Interactive n 6 _- Whiteboards...Audio Systems o Document Cameras a Broadcast g .40 11111 ` Quality Camcorders o Audience Response Systems 0 Projection IE �; • — ,.-. Screens o Security o Digital Signage 0 Lecture Capture and Video (-_ ? ir, `T - ti -.4�-L Conferencing •N 'CD a ,f, ,=1 ° Representative Customers • iil9li, ' <• CSX Transportation o University of Florida G Florida State University 0 . # ' I` `` , , 7 Duval County Public Schools 0 City of Jacksonville o General Electric �] 0 University of North Florida G Bethune Cookman University o Embry Riddle Aeronautics University a Raytheon 0 Blue Cross Blue Shield a 0 - _ - 2z-_ Naval Education(NETPDTC) o University of Tennessee 0 Department ,py -- - A: - - - of Homeland Security o Camp Blanding o Palm Beach County Schools 5:. OM- .-L___ E` o Hillsborough County Schools o Charlotte County Public Schools i� Volusia County Schools o Orange County Public Schools 'i .,` Jacksonville, FL Headquarters g ... r b : . Wit';', 9655 W. Florida Mining Blvd. Suite 509,Jacksonville, FL 32257 2 ��•-' 904-998-7227(p) 904-998-7225(f) n a Orlando, FL s�` 6881 Kingspointe Pkwy, Suite 16, Orlando, FL 32819 7 407-996-0080(p) 407-996-0081 (f) 1 GS ". GSA Contract#GS-03F-00285 4.‘ Florida State Contract#880.000-09-1 ® TCPN Contract#R4725 PAEC#AEPA-IFB-010 b I 0 o 0 u) ca1 .i---..:...:12 _ §gam 1 oL. , co bEa cts -0 2 i 1 _ C Q) i o Em 1L U 1 o „J., .. _ __... ��itc'-'3' 'Wa .. . - I ... . .. . .. . . .. . ...,. .„ .„ . =',:_.1',V-_--_ --‘..._-_; o . ,,...."0,.:-.. 0 o o a p _. ir3 Q .. N 1 (al I all i p 1: CD cr M -: a) co 9 .-.)!....;_ _ .:-co-', :-....:•-', -. oo QD � Y Ucrs ":7-4.:' _ .X . 4p :..:10. .,C,P,:.,:i":"e'41',.' ::. 4 _ , ., ..44,6„,,,_.rq.,, . t .,..,,..:.,.:,,,,._ . 0.__.!... ,,,,. . ,,r,,..,_=. _ 1„.;.. .7„7,-i--...;--C-11, ,, ..-44.-...---- ,:. 4=111 o HF m o § A g 1 03 Cb 0o Y 11 54, iiii 4=1 va KJ g ® i _ o Q/�j 00 GO . o o a L (0 ifj _ o L `:/ § a — o C O _ U Io =1.1 f c scn too 50 ® ( - OP-....,..__ \ 2009 TOTAL REVENUE/ i,„ ,;,,, ,, PROJECTED 2010 TOTAL NUMBER OF 2010 2009 REVENUE FROM REVENUE/PROJECTED INSTALLATIONS/ PRIMARY SERVICES OFFERED/ • t o COMMERCIAL AV SYSTEMS 2010 REVENUE FROM FULL-TIME EMPLOYEESI PRIMARY PRODUCT LINES OFFERED 0 INSTALLATIONS COMMERCIAL AV SYSTEMS COMPANY BUSINESS NSI INSTALLATIONS YEARS IN BUSINESS I= 1 AVI-SPL Tampa,FL 1866.559.8197 I avispl.com 4.150/1,400/34/48 AV systems integration,videocenierencing and services,rental and staging/AFAR,Blame.Crest. »> Compare 5421.9M/S268M 5490.5M/S310M combined(between AVI. ron.Epson.NEC.Smart.Canon.Chief,Martine.Digital Projection,InFocue,IG,liberty Wire and And Contrast SPI.and AVFSPLI Cable.Middle Atlantic Products r t SCV concludes each year with 2 THE WHITLOCK GROUP Richmond,VA 1800.726.9843 I whitlockcom the publication of en outlook on the state of commercial AV Mit- Focused on design.engineering,project management.integration.remote monitoring,and on-site oration businesses.The annual S131M/Si3iM Sl45M/S145M 3.000/L50/22/55 maintenance sup:gn/Cisco llandbetgl,Polycom.LifeSize.Crestron.Enron,AMX,SMART,NEC. SC\'Top 30 Systems Integrator Sony.Panasonic.Barco.Christie.Cyvie,(Stamp.Chief.BCS,Vasergy.Glcwpoint listing sets the benchmark by which many comparisons are made—providing another view- ---..--- int on the health and prosper- -,. CCS PRESENTATION SYSTEMS scottsdale,Az 1480.348.caoo I ccspresentationsystems.com To p 1 ity of companies that make up a very diverse industry. While Ensign,integration,installation,service,and:raining On AV equipment,videoconferencing,control SINEV/S83M S175M/SSOM 7,500/350/2E/20 systems.and more/NEC,Mitsubishi,Epson,Panasonic,Chrstie.Smarr.AMX,Creston.Altinee. regional factors.specialties,and Polycom.Tandberg,LifeStee.Sanyo.Samsung countless other variables make \ it difficult to quantify the success of companies,it must he noted that these leading integrators set 4 ELECTROSONIC Burbank,CA 1888.343.36041electrosonic.com the pace for the AF farms both large and small.The decisions \ members of the Top 50 make. Integrated AV systems.including consultancy.technical design,maintenance. SiOiV/SBiM S113M/S90M 1W/400/15/46upport :nd the work that they do,are and rated AV l s in some way linked to all that is accomplished in the field each day.Large or small,every corn- -,...-- 5 DIVERSIFIED SYSTEMS Kenilworth,NJ I divsystems.com pang has a bottom line to think about.and how they achieve a healthy balance sheet is what We 583M/S83V 590M/590M 378/130/0/17 Turnkey design,engineering.and installation of advanced AV and broadcast cyst=-ms/AMX, focus on at SC\: Crscon,Futon.Christie Digital.Sony,teortt In a year schen more corn- -....--- -- parties om- pames were going after each and even' project. competition was \ fierce,but the camaraderie of this 6 HB COMMUNICATIONS North Haven,CT 1800.243.4414 I hbcommunications.com close-knit industry continues to flourish.After all,this is an indus- System integration.hmatcast szla<,videoconferencing sales ant hosting.and unified cammwnca. ate of specialists who arc pasion- S88M/S80V SIOOM/S88M 900/280/7/64 9 - 9 9 ate about the work they do. tions/Gists.Polycom.Enron,Creston.Sony.Panasonic.Sonic Foundry.Avid,AMY.Barco So. with that. SCA' pres- rota the 211111'hop 50 Systems _ 7 Integrators in the O.S. and , AVI SYSTEMS Minneapolis,MN I avisystems.com Canada,ranked here ley project- eel systems integration revenue for 2010.As some companies are S77.1M/S77.1M SS/M/S87M 1,280/035/14/36 AV and videoconfetencing systems design.integration.ant support/Over 400 also invoh-eel in other segments of AV business,we ask entrants to separate their commercial AV systems installation revenue \ from wood revenue. 8 ROSCOR CORPORATION Mount Prospect,IL 1847.299.8080 As always."hop 50 submis- cions are voluntary.The.chart \ AV systems cosign.consulting.system integration.service•managed services/Sony,Panasonic, rant:,those willing,to share their 690M/S9LV S35M/S85M 275/150/5/93 VC,Cr_Ston.AMX I no Ch sr Ii gain DEE,Miranda,Avid flat is,Polycom,Tandberg, Sharp.life3i7e internal numbers to establish an industry snapshot.While the bottom line is important, the Top 50 chart is orb one way , 9 XEROX AUDIO VISUAL SOLUTIONS Norcross,GA I xeroxaudiovisuaLcom to View an industrywhere sec- cess is determined by more than � _ Design.engineering,installation,and service of AV.videoconferencing,and digital signage mere numbers.There is mach to ® \ S90M/S82V S90M/S33M 1.500/i 75/(2/29 systems/NEC.Eton.Mitsubishi.Fitachi.Sanyo,Smart.Tandberg.Polycom.LifaSize.Cresiron. learn from how every company AMX.Enron.Chief operates,and we look forward to continuing to preside the com- mercial A\'business with an in- depth look at the inner workings of its finest companies in 2011. 28 SCN ;:.; DECEMBER 2010 +l/: systemscontractor.com 0 ____ ..1?-eCS Presentation Systems - r! About CCS w.-,...,,„,'--'t..:7_14-.-:-, 0 - LI; With 26 branches across the countryand an -r=: r- � , . ,.e -�-�. annual revenue of over $160 million, CCS [j-` : , , �` i Presentation Systems has been one of the leading f- • - 1 . suppliers of audio/video products and solutions for • � eq,,,, o �// ` the past 20 years. CCS is currently the 3rd largest Y U j 1 E -t,.7;:'-,�` ���, p J ,') f,3, systems integrator in the United States as rated by 9•� , t .. i► ' . _ System Contractor News. From simple accessories to multi-million dollar 0 . __ _ . __ _ - -. . : - integration projects, CCS serves all market 0 h r- r_; segments including corporate, local, state and I federal government, military, medical, K-12, higher g Y` _ education, and non-profit. Our diversity and exper- 23 -/ -,` • tise enables us to provide superior products, 0 services, and solutions to meet the unique needs 9 of every client. CCS understands that strong partnerships do so 0 much more than create solid supply chains. The . relationships that we have established with our - vendors enhance the service capabilities we pro- ' vide to our customers. g 77, - -6' 0 i`- '` "rt^� ', ,/ We are intimate with most Senior V.P. level�� : �y contacts and call on them regularly to help us with •- . ,} ----: customer service issues, product development and 9 : ' " __ �". . _. . critical technical support needs. Our excellent Cg relationship with our vendors enables us to provide our customers the best-level pricing, priority prod- 0 uct allocation, priority technical support, and cus- Q tomized offerings.0 R 0 O M111111•1=111 , MIllimmor MINNIIIII FTCSPresentation Systems IMININNIIII Project 0111.111.11111111, - -,._ }9 � - . .- - - CCS has extensive experience custom designed • ,� '4. "V. ---.."•:- I •, `` 1 projects to meet customers' unique needs. From large 1 I , integration jobs to technology rich meeting spaces, _- - - - 1_ CCS has assisted countless clients with their audio _r-' L -- visual needs. Representative projects include: • SGA Headquarters—Scottsdale, AZ a Executive Conference Room: pentagonal plasma Do video display system, ceiling mounted drop down Q s� � .` -� mechanical lift for five 58" high definition plasmas, { �- video conferencing, teleconferencing and audio. ,rik , ,,' s • TXDOT Dal Trans Center— Mesquite, TX Qo t 13 r--�' ! '115- The Operations Center system connects of over WIPP-o, ,, -- - 200 traffic cameras located throughout Dallas, TX, > X9 r all terminating into a fiber based switch routed o through the video system. �, _ _ - • Hanscom Air Force Base—Middelsex County,�• MA N Features a conference room with a two 103" plasma � iii displays and a secure/non-secure video conferenc- r, 0� ing system. a _ _ -- �� , • University of Nevada—Las Vegas—Las Vegas, NV 0 �_, 4 standard classrooms, 2 small skill labs, 1 large " 'fi, L � skill lab with 12 standardized patient rooms, 2 dis- @° - ' 9 tance learning rooms and 8 clinical simulation labs. CCS is proud to be the sole source dealer for General 0 Dynamics and has Preferred Provider Status for Intel, Q ® Honeywell and Caremark/CVS. t, ® • ............. ..._ _. _._... F-rcsPresentation Systems \ ! ► ,f integration jr,,/ ` r ' CCS em to s a hi hl - ualified and ex erienced r,,II 7 � `R1 _ staff of certified AMX/C estron programmers,mers r J - / 7 ... - p 9 project V) �' i managers, design engineers and installers. Our in- l� = house teams enable us maximum control over project a I.i`# i management, scheduling, and quality control — t--- = something virtually impossible to do when using unfamiliar subcontract employees. From sales to design to installation, our experts work together to 0 A,� Imo. - - - -- -- - provide our customers with the best solution - -� ' available. O t f CO ° �_ =� ��� CCS proudlyemploys some of the most experienced mi,, . i P f-- + ^ 1 .:>0 0 audio-visual integrators in the nation. The 50+ N ""P member team has completed multi-million dollar 0 projects and high-volume 1000-unit installations, ° ,,,,,....- - - - ‘,1 including some requiring high-level U.S. Military security clearance. ,,,;,s ,„c.,,...., _ Customer service and satisfaction are the building 0 ,,„ ;c •) _ - - blocks for everything we do, and are reflected in our g, ir-- _$ ,, dedication on every project. CCS believes such kS _= _iN• f service and support creates customers for life. tti `I! At the inception of each job, a CCS Project Manager ❑� ,' ^_ is assigned and becomes the main point of contact 0 ' r •7 jt' for the customer. It is then the Project Managers n responsibility to manage the team of CCS installers �]° l '' '„`, `: �- _� � N making sure that the project runs according to plan, 9 on time and within budget. They ensure that all g customer questions are answered and all expectations met. 0 11384 Local Business Tax Receipt LBT Miami-Dade County, State of Florida -THIS IS NOT A BILL-DO NOT PAY *0578 BUSINESS NAME/LOCATION RECEIPT NO. EXPIRES CCS PRESENTATION SYSTEMS RENEWAL SEPTEMBER 30, 2017 3315 NW 167 ST 7407703 Must be displayed at place of business MIAMI GARDENS FL 33056 Pursuant to County Code Chapter 8A-Art.9&10 OWNER SEC.TYPE OF BUSINESS VISIONWORX LLC 220 TANGIBLE PERSONAL PROP DLR PAYMENT RECEIVER BY TAX COLLECTOR Employee(s) 2 845.00 07/20/2016 CREDITCARD-16-042408 This Local Business Tax Receipt only confirms payment of the Local Business Tax.The Receipt is not a license, permit,ora certification of the holder's qualifications,to do business. Holder must comply with any governmental or nongovernmental regulatory laws and requirements which apply to the business. The RECEIPT N0.above must be displayed on all commercial vehicles-Miami-Dade Code Sec 8a-276. For more information,visit tpww.miamidade.gov/taxcollector 4111 5530 Florida Mining Blvd Jacksonville, FL 32257 Presenting Better Solutions 904-998-7227 Office 411 904-998-7225 Fax www.ccssoutheast.com Sunny Isles Beach Digital Signage Project Name and Title Doug Mann - General Manager Contact Information 5530 South Florida Mining Blvd, Jacksonville, FL 32257 Tel. 904-998-7227 x316 Fax 904-998-7225 email: dmann(dccssoutheast.com Years with CCS: 1 year Years with prior firms in similar position 14 years w/national AV company, 20+years in commercial AV Other experience and qualifications 20+ years of commercial AV integration for University, Municipal and commercial clients. Prior related experience UNF Mayo Clinic Jacksonville Municipal Stadium(Everbank Field) Fidelity National Financial Lender Processing Services FIS Education BS, Penn State University, Various Industry Certifications: Registrations licenses & certifications CTS (active) Name and Title Cesar Cifuentes, President of CMA Digital, CCS Partner designated to program, install,and manage digital signage Contact Information Miami Design District, Hollywood Circle Tel. 407-996-0080 x16 email: cesar( cmadigital.com Name and Title Ray Ricoarango—Systems Design Engineer Contact Information 3315 NW 167TH Street, Miami Gardens, Fl 33056 Tel. 305.781.2071 email: rricoarango(&ccssoutheast.com Number of years with CCS 4 Years with prior firms 15 years' experience designing higher education audiovisual systems, digital signage, and conference rooms Job Assignment for other projects Project Management, Engineering, Product Configuration Prior related experience Participated in Miami-Dade College, University of Miami, Florida International University classroom/conference room projects. Designed and managed $1M AV renovation at the William Lehman Theater, Miami-Dade College North Campus 2010-2011 Other experience and qualifications Designed and managed $1M AV renovation at the William Lehman Theater, Miami-Dade College North Campus 2010-2011 7—acs, 5530 Florida Mining Blvd Jacksonville, FL 32257 Presenting Better Solutions 904-998-7227 Office 904-998-7225 Fax www.ccssoutheast.com Name and Title Gary Patterson — Technical Account Manager Job Assignment for other projects Higher Ed and Integration Account Manager, Contact Information 3315 NW 167TH Street, Miami Gardens, Fl 33056 Tel. 786:972.9503 Email: opatterson(a�ccssoutheast.com Number of years with CCS 2 Signature Project experience AV Integration projects 2013 - present --Florida International University, School of Nursing Building. $1.2m --Daytona Beach CC, School of Hospitality Building. $750,000 --University of Miami School of Business $250,000 --NOVA Southeastern Univ, Horvitz Presidents Bldg $150,000 Number of years with prior firms Over 6 years' experience designing higher educational audiovisual systems Prior related experience Inside Sales, Purchasing and Logistics for University projects-- --Miami-Dade College, --University of Miami, --Florida International University Purchasing and Logistics : --William Lehman Theater, $950,000 AV renovation project --Miami-Dade College North Campus 2010-2011 cco Presenting Better Solutions ORGANIZATIONAL STRUCTURE The CCS project team will be directly involved in handling the City of Sunny Isles account and they have the experience, the qualifications and the certifications that are required. Should CCS be awarded the entire contract, several statewide team members will play critical roles with the interaction and decision making of the Account, as follows. Gary Patterson-Sr.Account Manager will be the Salesperson assigned to the City of Sunny Isles account. Gary will oversee the project and work directly with all project personnel in the areas of pricing, quotes, project coordination and general requests with CCS. Ray Ricoarango-Systems Engineer is designated to draft shop and project record drawings for this installation. Ray will work directly with designated City of Sunny Isles Project Manager(s), Facilities, and other trades,to coordinate with CCS' service installation staff to ensure quality control of CCS installation standards. Cesar Cifuentes-CMA Digital Partner/Project Manager/ Installation Supervisor will handle the signage applications, 110design, content creation, and implementation Terry Waldrop- Higher Education Purchaser that will process, track, and notify CCS Staff of equipment delivery for Broward County Courthouse orders.Additionally, replacement items and equipment returns will be scheduled by the Sr. Purchaser. Gail Cela-Company Controller that will oversee invoices, payments, credits, and contractual agreements. Doug Mann-Sales Manager will develop advanced relationships with designated City of Sunny Isles personnel, negotiate best pricing with national manufacturers, and administer the CCS Team on all sales operations. John Doster-Owner, CEO will govern the Jacksonville, Miami, Orlando offices, coordinate with other national CCS locations as needed, and manage overall customer accounts and activity. S , !I© Presenting Better Solutions Approach/ Methodology Phase 1—Upon PO submittal • Account manager confirmation • Order process confirmation • Requisition for Equipment Phase 2—Project Management • Project Manager Introduction • Kick off Meeting to discuss content detail and scheduling • Mock up Submittal • Final Content Design Submittal Phase 3—Implementation • Delivery and installation • IT/Power coordination • Final Testing Phase 4—Final Approval • Training • Project Sign Off CCS is confident we can meet expected timelines and deadlines. If CCS is awarded the project we can provide a Gannt Chart to better outline the installation and deployment schedule. S 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone: 904-998-7227 Fax: 904-998-7225 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue IS Sunny Isles Beach, Florida 33160 VNNY s it c _. 305.947.0606 ,� www.sibFInet "( O, 'moi �.�.. ,. P �DsT r O� .5 • to, St ()TrOFSU$P�O ATTACHMENT A - PROPOSED PRICE TOTAL PROPOSED PRICE FOR THE TWO (2) KIOSKS OVER THE INITIAL ONE (1) YEAR TERM: $ \H I Gh0 . 00A B. BREAKDOWN OF PROPOSED PRICE (REFER TO SECTION 5) S /10 City of Sunny Isles Beach I Request for Proposal No. 17-04-01 27 �a��e0 5530 South Florida Mining Blvd ��� Jacksonville,FL 32257 904-998-7227 *resenting Better Solutions . www.ccssoutheast.com Quote COMPANY NAME: CITY OF SUNNY ISLES BEACH CUSTOMER CONTACT: RAY RICOARANGO QUOTE NAME/NO.: RFP NO. 17-04-01 CCS CONTACT: GARY PATTERSON PROJECT ADDRESS: 18070 COLLINS AVENUE DATE: 5/23/2017 CITY,STATE,ZIP: SUNNY ISLES BEACH,FL 33160 VALID UNTIL: 8/21/2017 .Make Model . Description Qty Unit Price Extended SEE ATTACHED DOCUMENT FOR EXPANDED - - DESCRIPTIONS CCS INTERACTIVE KIOSK 55"DISPLAY WITH OUTDOOR KIOSK 2 32,500.00 65,000.00 CCS SCALA HDNi5 DIGITAL SIGNAGE SERVER WITH PLAYER LICENSE 2 1,250.00 2,500.00 CCS ZEBRA KR403 KIOSK RECEIPT PRINTER 2 1,275.00 2,550.00 CCS C2G 41364 6'HDMI CABLE 2 25.00 50.00 CCS C2G 00813 6'CAT6 CABLE 2 12.00 24.00 CCS WAYFINDING DESIGN WAYFINDING CONFIGURATION AND DESIGN 2 15,375.00 30,750.00 CCS PROFESSIONAL SERVICES INSTALLATION AND TESTING OF HARDWARE 2 1,525.00 3,050.00 CCS SOFTWARE SETUP 1-TIME SOFTWARE SETUP 2 1,325.00 2,650.00 CCS NETWORK SETUP 1-TIME NETWORK SETUP 2 555.00 1,110.00 Ad&CCS SOFTWARE MAINTENANCE 1-YEAR SOFTWARE MAINTENANCE 2 739.00 1,478.00 lirCS RECURRING FEE CLOUD SERVER ANNUAL FEE 2 900.00 1,800.00 CCS FIELD MAINTENANCE QUARTERLY PREVENTATIVE MAINTENANCE 2 1,500.00 3,000.00 CCS SHIPPING SHIPPING AND HANDLING 2 474.00 948.00 PRICING IS FIRM FOR ADDITIONAL HARDWARE AND - - SOFTWARE UPON RENEWAL 1ST TIME ACCOUNT IS 30%DEPOSIT AND BALANCE - - ON NET 30 TERMS(NET 30 TERMS VARY BASED ON APPROVED CREDIT UPON CREDIT CHECK) Sub Total $ 114,910.00 Sales Tax:As Applicable $ - Grand Total $ 114,910.00 S 1 of 1 a. COPresenting Better Solutions Detailed item description ************* Interactive Kiosk ************* CMA Outdoor Presenza 55P All-weather outdoor kiosk enclosure in portrait orientation. UV Resistant grey powder coat/ Samsung 0M55D-K- LED-backlit LCD flat panel display/Speaker and amp kit includes marine grade speakers and internal amp with volume control/Graphic wrap to include front and two sides for all kiosks. Graphic with fade-resistant ink and Lexan lamination /55 inch Touch glass piece with integrated sensor/ Logitech C920 web camera/ Cradlepoint 4G/LTE wireless router/Solid state climate control unit/ Internal temperature control for outdoor applications/ Head Phone Jack, 3.5 mm CMA-Scala-Fanless-HDNi5 411 SignViu Fanless HDN / 100% Solid-State Design / Industrial Intel® NUC with Internal Power/ Intel®HD Graphics 5500/ Dual 4K capable, 3 x 1080p (via an mDP daisy chain)/Windows7® Embedded /5th generation Intel®Core TM i5-5300U Processor 2.1GHz/ Intel 80GB M.2 SSD/4GB DDR3 1600 RAM / Intel® Dual Band Wireless-N 7260/CMA Cloud Hosting/ SaaS Scala Player License/3 Year Warranty Zebra KR403 Kiosk Receipt Printer/ Decrease costs and raise customer satisfaction with a receipt kiosk printer designed for frequent-use self-service environments: Print high-quality, legible receipts/ Print Width: 3.1" (80 mm)/ Print Resolution: 203 dpi /8 dots per mm / Maximum Print Speed: 6" (152 mm per second)/ Media Sensors: Out-of-paper, paper in presenter, paper in retract path, black mark, and input for external paper-low sensor 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone: 904-998-7227 Fax: 904-998-7225 CCZ 41, Presenting Better Solutions ************* Connectivity ************* C2G 41364 6ft Ultra Flexible High Speed HDMI Cable with Low Profile Connectors/Connect a multimedia device to a display and support the latest HDMI features including Ultra HD C2G 00813 6ft Cat6 Snagless Shielded (STP) Network Patch Cable ******Wayfinding Destinations/51-75 ****** Interaction Design Interface Design Design Map Design Development 411 User Interface Integration Development Map Integration Development Admin Integration Project Management Project Timeline, Coordination of Project Resources, Phone Conferences, Basecamp Project Management/A Project Manager will be dedicated to this project from start to finish; this person will work with the client to make sure project deliverables and milestones are being met and that the project is completed on-time. • ************* Professional Services ************* DSignage-Site-Survey Physical on-site survey to determine exact equipment configuration and materials required to complete install. Includes report identifying any extraordinary problems or costs associated with installation. CMA-Tech-Labor Technical Labor(2) Techs: Installation, Testing and Labeling of(1) CMA Outdoor Presenza 55P/Customer to provide power+ data 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone: 904-998-7227 Fax: 904-998-7225 a d c/cod c' Presenting Better Solutions ************* 1-Time Setup Software/ Licensing************* Scala SW-CAL-1 Client Access License, 1 CAL, Network Size 1-9 Scala SW-PLAD Scala PC Player License ************* 1-Time Network Setup ************* Scala Player Setup CMA Cloud Player Setup Fee (per player) *************Yearly Software Maintenance (Includes Year One, then Billed annually) ************* Scala RM-CAL-1 Scala Maintenance/ 1 CAL, Network Size 1-9 Scala RM-PLAD Scala Maintenance/ Scala PC Player License CMA Digital Wayfinding Interactive wayfinding maps lead visitors through facilities/Step-by-step directions and path drawing / Smart destination details (location, phone, image gallery, video, send to mobile devices) *************Annual Recurring Fees/Cloud Server************* Scala Cloud Server Digital Signage CMA Managed Hosting (Dedicated Rackspace Cloud Server) *************Annual Field Maintenance ************* CMA-Tech-Labor Technical Labor(1) Tech: Quarterly Preventative Maintenance/2 Kiosks ********* Shipping and Handling ********* Expense ® Shipping and Handling to Sunny Isles Beach, FL 33160 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone: 904-998-7227 Fax: 904-998-7225 P c==cco. ==b. Presenting Better Solutions CUSTOMER REFERENCES Per CMA Digital—CCS Presentation Systems Partner Aventura Mall 19501 Biscayne Blvd, Miami, FL 33180 Anabel Llopis Senior Director of Sales and Marketing 305-933-5572 allopis@turnberry.com Aventura Mall is Miami's premier fashion destination and includes more than 300 retailers.Today it is an architectural design gem which provides an unrivaled shopping experience for 30 million visitors each year. CMA was the complete integrator for Aventura Mall's Digital Out-of-Home(DOOH)Advertising Network+ Digital Wayfinding. CMA provided software, hardware, content development, as well as installation services. CMA has(28) 70"touch displays and (6)22"touch dining guides deployed across 2,700,000 square feet. $1.1 million and growing with new expansion (complete integrator) 4111 Linkedln 700 E Middlefield Rd, Mountain View, CA 94043 Cherish Rosas Global Digital Wayfinding +Signage Program Manager 704-245-3868 crosas@linkedin.com Linkedln operates the world's largest professional network on the Internet with more than 500 million members in over 200 countries and territories. CMA provides digital wayfinding for Linkedln's campuses in Silicon Valley. Our wayfinding software was installed on Linkedln's existing digital signage infrastructure. Our current solution covers (30) 55"touch displays across 6 buildings. $60K and growing (software+design solutions). Goal is to map every campus and building in the US. Zero-In/Partner for Brookfield Place NY 230 Vesey St, New York, NY 10281 Mitchell Goss VP Sales and Operations 888-260-7291 x125 mgoss@zero-in.com Brookfield Place NY is the height of luxury shopping, dining and cultural arts in downtown Manhattan.The center is uniquely positioned just south of Tribeca along the Hudson River waterfront. CMA provides digital wayfinding for Zero-In clients as a digital wayfinding partner. CMA replaced Brookfield Place's existing wayfinding solution with CMA Digital Wayfinding. CMA designed and developed the new software based on existing branding and integrated new features. CMA has(8) 55"touch displays across 3 buildings. • $40K(software+design solutions) 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone: 904-998-7227 Fax: 904-998-7225 • Presenting Better Solutions COMPANY LOCATIONS CCS has over 30 locations nationwide however these are the local office in the Southeast. A complete list can be provided upon request CCS SOUTHEAST Jacksonville 5530 South Florida Mining Blvd. Jacksonville, FL 32257 Phone: 904-998-7227 Orlando 4041 Seaboard Road Orlando, FL 32808 Phone: 407-996-0080 Miami 3315 NW 167th Street Miami Gardens, FL 33056 Phone: 305-433-2260 Duluth, GA 4357 Park Drive Norcross, GA 30093 Phone: 470-545-9732 fb 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone: 904-998-7227 Fax: 904-998-7225 • CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160so""Y't<F+ 305947.0606 °t www.sibfl.net '• Cr>n a 4f • ':°'‘V -'1)'OF SUN DELIVER TO: REQUEST FOR PROPOSAL City of Sunny Isles Beach SECTION 6 City Clerk BID SUBMITTAL FORMS OPENING: 2:30 P.M. 18070 Collins Avenue Tuesday, May 23, 2017 Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes(Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of 4/24/2017 Pages 23 through 30 Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal,will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. RFP 17-04-01 Informational Touchscreen Kiosks and Software Services A Bid Deposit in the amount of 0%of the total amount of the bid shall accompany all bids A Performance Bond in the amount of 00/0 of the total amount of the bid will be required upon execution of the contract by the successful bidder and City of Sunny Isles Beach Procurement Agent: Firm/ Name: _1 Genesis Cuevas V 1 1(?n in h Y'�( LLC, . -�.g,A . CCS d�l'OC�-101 Commodity Code(s): SM j RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS FAILURE TO SIGN PAGE 24 AND 26 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON-RESPONSIVE 411 City of Sunny Isles Beach I Request for Proposal No. 17-04-01 23 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 swe_4.esq 305.947.0606 O ,- � F www.sibfl.net3 .. '• ctoa q`' 7. (-16yOFWel Pa SECTION 6 BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum#1, Dated MG\j \ , aokl Addendum#2, Dated 411 Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum#8, Dated PART II: 0 NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: V1Slt)Nlinan( -12).$t C-CS 'i''(e frc-VG,k'IO\f\ SySrrvS AUTHORIZED SIGNATURE: At 7. DATE: -a 'I-7 TITLE OF OFFICER: :�(J,iVl . Gl104�IZ" III (J City of Sunny Isles Beach I Request for Proposal No. 17-04-01 24 SUNNY is s o • ~ n U S 9 - P .%<• 91* FLo(L\ S4 Cl). OF SUN Pao Addendum No. 1 CITY OF SUNNY ISLES BEACH Informational Touchscreen Kiosks and Software Services CITY RFP NO. 17-04-01 To All Bidders: Bidders for the above-referenced project shall take note of the following changes, additions, deletions, clarifications, etc. to the Plans and Specifications, which in accordance with the Contract Documents shall become a part of and have precedence over anything shown or described otherwise. > Response to Questions: 1. How many kiosks are you looking for? Approximation? Please refer to section 2.1 of the solicitation. 2. What languages are you looking to support? Please refer to section 3.22 of the solicitation. 3. Do you have specific analytical needs? Vendor is expected to lead design meetings with City staff to come up with the final kiosk software design/implementation, as explained is section 3.2 of the solicitation. 4. Are you open to allowing advertisements to be expressed on the kiosks? No. 5. Are you allowing for right of way installation? No. 6. Do you currently have municipal WIFI infrastructure in place? Yes. 7. Do you have video surveillance programs in place? Yes. 8. Do you own fiber assets? No. Friday, May 12, 2017 ® 9. Do you own pole assets? Yes. 10.Is this the proper address / Info to send closed bids with a. Address: 18070 Collins Avenue / Sunny Isles Beach, Florida 3316 b. Agency : Sunny Isles Beach Information Technology Department c. Attention to : Mr. Mauricio Betancur Deputy City Clerk FL Sunny Isles Beach Office of the City Clerk d. Jurisdiction: City of Sunny Isles Beach This is correct, the sealed bids must be received no later than 2:30 PM on the bid due date. 11.Whether companies from Outside USA can apply for this? Vendor must explain in their response how they will provide on-site hardware support and maintenance if they do not have a local presence. 12.Whether we need to come over there for meetings? No, but this will be a consideration in the evaluation of responses and selection of a vendor. Response should explain how vendor proposes to hold meetings with City staff to discuss and evaluate the design and implementation of the kiosk software. 13.Can we perform the tasks (related to RFP) outside USA? Design yes, but what about installation and maintenance? 14.Can we submit the proposals via email? No, proposals received via email/fax will be disqualified. 15.We do not have an office inside Miami-Dade or Broward Counties. We ask that you waive this requirement or allow us to hire a 3rd party with offices in the aforementioned area to represent us. Vendor must explain in their response how they will provide on-site hardware support and maintenance if they do not have a local presence. END OF SECTION Friday, May 12, 2017 CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 'oµ"'''t`fje 305.947.0606 WWW.sibfl.net � , 'Q n ,.•�DSY- � Or• hf • ,`Opp a4'r . (-4).OF SUF Firm Name: QIWOOX LUC, CJ.6. . C(' s P(es1,4 ov\ S / -ewvS Street Address: 531 S NW 1(a"l 9 -k tN1 i Om) d 1 s , I S056 Mailing Address(if different): Telephone No. ' 057"-Ll�3 -aa6 7 Fax No. G 09"--qa Email Address: p8-iiiiYSr3-noe S.souOlea ,r•eW) FEIN No. 0- SLat_1 iJJ"O ® *"By signing this document the bidder agrees to all Terms Signature: aik (Signature of authorizedla'gent) Print Name: &u ry fit *(S/11 Title: 62611itt IMA ,9g1 THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. 411 City of Sunny Isles Beach I Request for Proposal No. 17-04-01 26 SV$NY i s 4 ej. _A._ NON - COLLUSION AFFIDAVIT U ® Z •• `�� - City of Sunny Isles Beach 9➢< _, a� 18070 Collins Avenue '`F '•Fops'os +`` Sunny Isles Beach,FL 33160 c''"o, sus'so Telephone:(305)947-0606 Fax:(305)949-3113 STATE OF FLORIDA ) COUNTY OF A.& 'it ( ) The undersigned being first duly sworn as provided by law,deposes,and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County,in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, ViCiv4u/orAeGLC %'a eeSIcesew/-ak/yr 5'514rm5 (Name of LZ. Partnership, Individual,etc.) a, LL 1 ,formed under the laws of (Type of Business) (State) of which he is -4971 (' l� ole Ow r,Partner,President,etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else•to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City,also that no head of any 411 department or employee therein,or any officer of the City of Sunny Isles Beach,Florida is directly interested therein. This Bid is genuine and not collusive or a sham;the person,firm or corporation named above in Paragraph 10.2 has not colluded,conspired, connived or agreed directly or indirectly with any proposers or person,firm or corporation, to put in a sham Bid,or that such person, firm or corporation,shall refrain from Bidding,and has not in any manner,directly or indirectly, sought by agreement or collusion,or communication or conference with any person,firm or corporation,to fix the prices of said Bid or Bids of any other proposers;and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2,h directly or indirectly submitted said Bid or the contents thereof,or divulged information or data relative thereto,to any association or to a me ser or agent thereof. O, • 'z� Ce,t,02/ GHQ, l/,--- AFFIANT'S NA1 E AFFIANT'S TITLE TAKEN,SWORN AND SUBSCRIBED TO BEFORE ME this 16 day of ,2013 Personally Known I or Produced Identification Type of identification (Affix seal here) irs4: ' %• Mtn V RY PUBLIC(name printed or typed) ,'' KIRSTIN D IMMELL = MY COMMISSION#GG087854 ° -r'.• EXPIRES March 28.2021 1 of 7 SUNNY,,„e PUBLIC ENTITY CRIMES ® _ City of Sunny Isles Beach 18070 Collins Avenue of C➢'•- •O,•9e. `'` Sunny Isles Beach,FL 33160 ' o, sus''sTelephone:(305)947-0606 Fax:(305)949-3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This swornwostatement is submitted to City of Sunny Isles Beach by 1601-n nnl indiv: ue and hll91 for Visionworx LLC dba CCS Presentation Systems ® [pnnt name of entity submitting sworn statement] whose business address is: 5520 Florida Mining Blvd S Jacksonville. FL 32257 and (if applicable) its Federal Employer Identification number(FEIN) is 20-3312410 (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: .) 2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust,fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate"as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair 2 of 7 market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who 411 has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) j( Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer ® determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE)ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. By: n/ cL)P4444 rin)�ee.dd'N me (Title) / Sworn to and subscribed before me this is day of J4/ . , 20 l y , by (AFFIX NOTARY STAMP HERE) /+ KIRSTIN D IMMELL Signature: No ry Public—State of Florida Ci "Ag‘' 'c MY COMMISSION#GG087854 S+► D• �1.lh'I ry1C.1 l ;.-ice,: "ti;;T:W EXPIRES March 28.2021 Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced 10/1998 3 of 7 SUNNY SF EQUAL OPPORTUNITY / V - I AFFIRMATIVE ACTION City of Sunny Isles Beach �� ,or sus' 18070 Collins Avenue Sunny Isles Beach,FL 33160 Telephone:(305)947-0606 Fax:(305)949-3113 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. Signed: Title: / 6 Firm: Visionworx LLC dba CCS Presentation Systems Address: 5530 Florida Mining Blvd S • Jacksonville, FL 32257 • 11 4 of 7 SVNN, ,,„, CONFLICT OF INTEREST O _,----_---------,.% City of Sunny Isles Beach l}`0 i- ,;Cy. 70 '` = 18070 Collins Avenue ' 3< • rye Sunny Isles each,FL 33160 -, •.D - Telephone:(305)947-0606 Fax:(305)949-3113 yf 9'•FLOP\ 4. c T r of SUN rNo CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids,the name of any officer,director, partner,associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA / COUNTY OF 1)/t V, l BEFORE ME,the undersigned authority, personally appeared , ail kr , who was duly sworn,deposes,and states: 1. I am theCs�.7e ,/�Gisia 4,— of V/S%o4cdoexael e�Xa ( 2'"5 with a local office in 7ietm 1 Ca,,-66/4..r / and principal office i n \iden yr vi//e 2. The above named/ entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. /;c//—d y-O/ described as-704, .rAma/7a57v7/4, A%oS4c ti--coPia.c.ce, s . The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. 3. The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 411 4. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion,or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 5. Neither the entity nor its affiliates,nor anyone associated with them,is presently suspended or otherwise ineligible from participation in contract letting by any local,State,or Federal Agency. 6. Neither the entity,nor its affiliates,nor anyone associated with them have any potential conflict of interest due to any other clients,contracts,or property interests for this project. 7. I certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 8. I certify that no member of the entity's ownership or management,or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 9. In the event that a conflict of interest is identified in the provision of services, I,on behalf of the above named entity,will immediately notify the City of Sunny Isles Beach. Date his /tP day of /1'Gt y /' , 20/>. AFFIANT / Print or Type Name andtle Sworn to and subscribed before me this 1 e day of 140.4 ,20 ll. a Personally Known,OR ® 0 Produced Identification-Type of Identification NOTARY PUBLIC STATE OF FLORIDA x,;('54},,`1 - _sin ivied 5 of 7 NNY 1 J S o' 2 DISPUTE DISCLOSURE •• - City of Sunny Isles Beach 18070 Collins Avenue ~F''15'•c L oP‘o +`' Sunny Isles Beach,FL 33160 suo' Telephone:(305)947-0606 Fax:(305)949-3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. • 1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. Fir Date AuthorizejSi ature Print or T�pe Name and Title 6 of 7 SUNNY/S(e ANTI - KICKBACK v — x •• City of Sunny Isles Beach 18070 Collins Avenue •v Pia + Sunny Isles Beach,FL 33160 or su• ' Telephone:(305)947-0606 Fax:(305)949-3113 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) COUNTY OF �L4-( d( ) I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: C2���--� Title: Z7~,e4' 111 The foregoing instrument was acknowledged before me this 7d day of /(AY , 20 /2 , by TZ ,67an [name of pefson], as e -4. 7t7for. [type of authority], for (iis; go y_ LC Cr�6G ers [name of party on behalf of whom instrument was executed]. AFFIX NOTARY STAMP HERE: N e .ry Public— State of Florida ""I ?4;: KIRSTIN D IMMELL U A // MY COMMISSION# i'11 ,5 r(} 1 'crime"' '•? EXPIRES March 28,2021 Print or Type Commissioned Name Personally Known D` OR Produced Identification Type of Identification Produced • 7 of 7 41) ==.. Presenting Better Solutions Training Schedule CCS Presentation Systems and CMA Digital Shall conduct training as required to turn over the digital signage system hardware and software utilization. The training shall consist of(8) hours which may be completed in multiple sessions. The training will be located at the CMA Digital Home office in Hollywood, Florida. The training shall include but not limited to: • Familiarization with the display and kiosk hardware usage including the flat panel operation, camera control, audio control,temperature control, etc. • Familiarization with the Kiosk printer including but not limited to how to replace the paper, ink, etc. • Familiarization with the wayfinding capabilities (i.e. keyboard search engine to locate, people, destinations or objects) • Familiarization with the Scala Content Manager, and any other end user related software tools • Turnover of the manual/ user guide for the operation and management of the digital directory system The actual training schedule timeline is dependent upon completion and faculty/Staff participation to join CCS/CMA in a training session at the client location. CCS recommends that the Technical Staff or Staff solely responsible for the day to day operation of the system be present for the training. Those Staff members can then pass on any details to other employees who would have limited access or usage to the digital signage system. This will create a hierarchy of knowledge to the system and allow a minimal point of contact for CCS/CMA to get into detailed discussions and training on the system. 5530 South Florida Mining Blvd,Jacksonville, FL 32257 Phone: 904-998-7227 Fax:904-998-7225