HomeMy WebLinkAboutAdd No 1Friday, August 01, 2014
Addendum No. 1
CITY OF SUNNY ISLES BEACH
Janitorial Services
CITY ITB NO. 14-06-01
To All Bidders:
Bidders for the above-referenced project shall take note of the following changes,
additions, deletions, clarifications, etc. to the Plans and Specifications, which in
accordance with the Contract Documents shall become a part of and have precedence
over anything shown or described otherwise.
Please remove the following pages and replace the respective revisions:
Remove original RFP Page # 11
Replace with Revised Page # 11
Remove original RFP Page # 27
Replace with Revised Page # 27
Remove original RFP Page # 28
Replace with Revised Page # 28
The following are responses to questions:
Would you be able to furnish floor plans for the Pelican Community Park and
Government Center?
These plans are available through a public request at the City Clerk’s office.
Can we get the current awarded price for all the buildings in the current scope
of work?
This information would need to be requested through the City Clerk via a
public service request.
How much is the city currently paying for Janitorial services?
This information would need to be requested through a public records request
with the City Clerk’s office
Friday, August 01, 2014
Is there a bid bond required? Because on pg. 11 section 2.7 states that a
performance bond and a payment bond is required. However on pg. 28 section
4 states that no bid bond and no performance bond is required?
See revised pages attached to Addendum No. 1
END OF SECTION
The staff will review the Bids based on the bid price, the capacity, ability and skill of the Bidder to
perform the work, the past performance of the Bidder, and the proximity of the Bidder’s facilities
to the City of Sunny Isles Beach.
2.6 PRICE
If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall
remain fixed and firm during the term of contract, except as detailed in Section 2.4 OPTIONS TO
RENEW.
2.7 PERFORMANCE AND PAYMENT BOND
The City of Sunny Isles Beach shall require the successful Bidder to furnish a Performance Bond
and Payment Bond, each, in the amount of 100% of the total Bid Price, with the City of Sunny Isles
Beach as the Obligee, as security for the faithful performance of the Contract and for the payment
of all persons performing labor or furnishing materials in connection herewith within ten (10)
calendar days after notification of the award by the City. Each Bond shall continue in effect through
the contract term(s). The bonds shall be with a surety company authorized to do business in the
State of Florida and having been in business with a record of successful continuous operation for
at least five (5) years.
2.8 BID BOND
The City of Sunny Isles Beach shall require that every Proposer furnish a Bid Bond in the amount
of 5% of the total Proposal Price.
2.9 DELIVERY
Intentionally Omitted
2.10 INSURANCE
2.10.1 Comprehensive General Liability Insurance
Comprehensive General Liability with minimum limits of One Million Dollars
($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and
Property Damage Liability. Coverage must be offered in a form no more restrictive than
the latest edition of the Comprehensive General Liability policy, without restrictive
endorsements, as filed by the Insurance Services Office, and shall specifically include the
following with minimum limits not less than those required for Bodily Injury Liability and
Property Damage Liability:
• Premises and Operation;
• Independent Contractors;
City of Sunny Isles Beach |Sealed Bid No. 14-06-01 – REVISED 11
3.3.10.1.4.2.4 Carpet blowers may be utilized to reduce drying time.
3.3.11 Background Checks and Fingerprint scanning
The successful proposer and all personnel employed by them shall be required, at
their sole source cost and expense, to pass a criminal background check prior to
award of the contract, and every renewal term. The Criminal background check
shall consist of a Florida Department of law Enforcement ("FDLE") Florida Crime
Information Center National Crime Information Center ("FCIC/NCIC") criminal
records check. Any employee not meeting this requirement will not be permitted to
work at The City of Sunny Isles Beach. The successful Proposer shall be required to
co-ordinate the criminal background checks by contacting Human Resources at
305-792-1708
NOTE the vendors employees shall not be cleared to work on city property until
they have passed all background tests. No personnel from contractor performing
services under this agreement shall be allowed on City property until the entire
background check and finger print scanning is complete, and proof of such
background check/fingerprint scanning is provided to the City.
3.3.12 Identifying Employees and Employee Vehicles
All employees on City property must wear clearly identifiable shirts with the
company name with or without logo and all vehicles must be clearly identified with
the company logo and a unique vehicle # when parking on City property.
3.3.13 Penalties
The winning vendor should take pride in the quality of work provided, therefore
The City of Sunny Isles Beach plans to implement a strike system that will result in
a penalty fine when an issue is brought to the vendor’s attention and continues to
occur. The first time an issue occurs the vendor will be notified in writing and the
issue must be corrected within 48 hours of receipt of notice. The second offense
also will be documented in writing and a meeting will take place between the
vendor’s representative and the City representative to discuss the current and past
infractions. At the time of the meeting the vendor will be required to present a
written corrective action plan to address the City’s concern and how they plan to
correct the issue within 48 hours of the meeting. The third strike for the same issue
shall result in a penalty of $300.00 each time the same problem reoccurs. This
information shall remain in the vendor file and will be taken into account when it
comes time to renew a contract.
END OF SECTON
City of Sunny Isles Beach |Sealed Bid No. 14-06-01 – REVISED 27
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
INVITATION TO BID
SECTION 4
BID SUBMITTAL FORMS
OPENING: 2:30 P.M.
**BID OPENING DATE**
August 13, 2014 at 2:30 PM
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent
Andrew J. Rozwadowski
Date Issued:
June 12th 2014
This Bid Submittal Consists of
Pages 28 through 31
Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address
shown above until the above stated time and date, and at that time, publicly opened for furnishing the
supplies or services described in the accompanying Bid Submittal Requirement.
ITB 14-06-01
JANITORIAL MAINTENANCE SERVICES
A Bid Deposit in the amount of 0% 5% of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 0% 100% of the total amount of the bid will be required upon
execution of the contract by the successful bidder and City of Sunny Isles Beach
Procurement Agent: Firm Name:
Andrew J. Rozwadowski
________________________________________
Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR (4) COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 28 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
City of Sunny Isles Beach |Sealed Bid No. 14-06-01 – REVISED 28