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Addendum No. 2
City of Sunny Isles Beach
Architectural Design Services for a New Facility at 18080 Collins Ave
Request for Qualifications No. 15-04-01
To All Firms:
Firms for the above referenced project shall take note of the following changes, additions, deletions, clarifications,
et cetera to the Plans and Specifications, which in accordance with the Contract Documents shall become a part
of and have precedence over anything shown or described otherwise.
1. Pull out original RFQ Page # 14
Replace with Revised Page # 14
2. Pull out original RFQ Page # 17
Replace with Revised Page # 17
3. Pull out original RFQ Page # 18
Replace with Revised Page # 18
4. Pull out original RFQ Page # 22-23
Questions:
Q. I am contacting you on behalf of BEA architects, Inc. to request additional information for RFQ No. 15-04-01,
Architectural Design Services for a New Facility at 18080 Collins Avenue. In Section 5, Letter F of the RFQ, it states
that “If sub-consultants are a part of the proposed work plan, include items A through D for each firm, including
an organizational chart showing the relationship between the responding firm and the sub firm(s).” In terms of
what sub-consultants should be providing for the proposal, is this the only section that applies or should their
certifications and registrations (i.e. Letter E) also be included? In addition, it states nowhere throughout the RFQ
whether or not resumes should be included. Please clarify whether they should be included for the Prime firm, as
well as for the sub-consultants, and in which section they should be placed?
A. Replace with Revised Page # 18
Q. Does the City have a program for the building?
A. See Section 3.1
Q. What types of activities are anticipated to be included in “municipal purposes, educational purposes,
community & civic uses?”
A. See Section 3.1
Q. Are there any City departments that will be located within the new facility?
A. See Section 3.1
Q. Under 4.2 Qualifications, the RFQ states that “Submissions shall include the following: 4. Proposed solution
functionality, implementation, other objectives and requirements as stated.” Is a proposed solution to be included
in the RFQ response?
A. Replace with Revised Page # 14
Q. Under 5.0 Format, C. Cover Letter and Executive Summary, the RFQ states “This section should summarize the
key points of your submittal including the categories you are applying for. In addition, include a statement that
your firm understands that if selected, your firm is willing to meet any location, budget, or task orders.” Should
this be omitted as there are no categories or task orders to submit for?
A. Replace with Revised Page # 17
Q. The RESPONDENT SUBMITTAL FORM (page 22), asks the firm to represent that we have:
a. “familiarized himself/herself with the nature and extent of the Contract Documents, Work, site, locality,
and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance,
or furnishing of the Work.”
b. “studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions.”
c. “given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract
Documents and the written resolution thereof by City is acceptable to the Firm.”
Will the referenced contract documents, reports and drawings be provided or should these items be
omitted?
A. Pull out original RFQ Page # 22-23. Omit entirely.
Q. Has a budget been established for the project and has funding been allocated?
A. No
City of Sunny Isles Beach |Request for Qualifications No. 15-04-01 – Revised 14
Section 4
Evaluation Process
4.1 INSTRUCTIONS TO RESPONDENTS
Each submission will be reviewed to determine if the qualifications are responsive to the
outlined requirements in the solicitation. A responsive submission is one which follows the
requirements of this solicitation that includes all documentation, is submitted in the format
outlined in this solicitation, is of timely submission, and has the appropriate signatures as
required on each document. Failure to comply with these requirements may result in the
submission being deemed non-responsive. The contract will be awarded to the Firm that
is determined to be in the City’s best interest and pursuant to the requirements set forth
in the Consultants’ Competitive Negotiation Act (“CCNA”), Section 287.055, Florida
Statutes.
4.2 Qualifications
Submissions shall include the following:
Technical Qualifications
1. Firm’s relevant experience, qualifications and past performance with Government
and similar type projects.
2. Relevant experience and qualifications of key personnel.
3. Firm’s approach methodology to providing the services requested in this
solicitation.
4. Proposed solution functionality, implementation, other objectives and
requirements as stated
4.2.1 MINIMUM REQUIREMENTS
In order to be considered responsive, Firms shall, at a minimum, demonstrate
compliance with the following Pre-Qualification Criteria in their Submission. All
requested documentation and/or information should be provided in the submission
to confirm that the firm has satisfied the Prequalification Criteria in order to be
properly evaluated as listed herein. Firms failing to meet these requirements shall
be deemed non responsive. The Firm shall, at the time of submittal, time of award,
and throughout the duration of the Contract, continue to meet the following Pre -
qualification Criteria requirements as stated in the Solicitation Documents.
Firms must have, as a prime contractor, a minimum of 5 years of
experience in projects of similar size and scope.
City of Sunny Isles Beach |Request for Qualifications No. 15-04-01 – Revised 17
Section 5
Request for Qualification Format
5.0 FORMAT
Firms interested in performing these professional services must display considerable relevant
experience with the specified type of work and should emphasize both the experience and capability
of particular personnel who will actually perform the work.
Submittals shall be submitted in duplicate. Submit one (1) original, six (6) copies and one (1)
electronic copy of the submittal on USB Drive or CD.
In order to insure a uniform review process and to obtain the maximum degree of comparability,
it is required that the submittals be organized in the manner specified:
LABEL EACH SECTION AS NUMBERED
A. Title Page
Show the name of respondent's agency/firm, address, telephone number, name of contact person,
date, and the RFQ number and title.
B. Table of Contents
Include a clear identification of the material by section and by page number.
C. Cover Letter and Executive Summary
The person in your firm who is authorized to negotiate terms, render binding decisions and commit
the firm’s resources should sign this letter. Summarize the respondent’s understanding of the work
to be done and make a positive commitment to perform the work in accordance with the terms of
the response being submitted. This section should summarize the key points of your submittal
including the categories you are applying for.
In addition, include a statement that your firm understands that if selected , your firm is willing to
meet any location, budget, or task orders.
Provide a synopsis of your firm’s current workload and how it will/will not impact the project.
Indicate your firm’s capability to perform the additional work associated with a contract resulting
from this RFQ within the required time frame.
Firms shall be required to warrant and represent that at all times during the term of the Agreement
it shall maintain in good standing all required licenses, certifications and permits required under
federal, state and local laws necessary to perform the services. Give the name of the person(s)
who will be authorized to make representations for the Firm, including their title, business address
and telephone number.
City of Sunny Isles Beach |Request for Qualifications No. 15-04-01 – Revised 18
D. Project Approach and Understanding
This section shall define the services Firm is proposing to the City that will best meet the criteria
specified in the Scope of Services for the project. State the Firm’s project management plan,
interpretation of the scope, and the method of approach. In addition, provide a description of
innovative concepts proposed to enhance value, quality, and to control cost and schedule.
E. Qualification Information and Assigned Personnel
Include any additional information which might enhance the City's understanding of the Firm and
its capabilities, adequacy and pertinent experience of key personnel, past record, projects
experience, financial stability, size of workforce, availability of personnel per location, local
permitting experience, performance records, additional references and ability to complete projects
on schedule and within budget.
You may include certifications, registrations, trainings, awards, memberships, and letters of
recommendation. State if the Firm is licensed, permitted and/or certified to do business in the State
of Florida and attach copies of all such licenses issued to the business entity and copies of key staff
PE licenses. The City will accept State of Florida Certifications.
F. Firm References and Similar Work Completed
This section shall provide the number of years of experience of the Firm in the specified work areas
and examples of similar size projects with applicable reference information, with emphasis on
similar government projects in similar climates. Concentrate only on those projects completed by
the Firm within the past five (5) years, which mostly match the scope of this project.
Please indicate which team members were part of the referenced projects and will be a part of the
City’s projects. Indicate whether the experience was with the current Firm or a past employer. In
all illustrations of experience, indicate specifically the nature and extent of the work performed by
the individuals or firms on prior similar projects. The title and a brief description of each project
shall include:
a. Client Name, Address, Contact, Phone and Fax Numbers and valid e -mail address;
b. Project Title;
c. Description of work performed, including the project location; and
d. Year completed.
If sub-consultants are a part of the proposed work plan, include items A through D for each firm,
including an organizational chart showing the relationship between the responding firm and the
sub firm(s).
G. Corporate Standing and Authorized Signatory
Respondent must demonstrate that the company is in good standing and that the person signing
this submittal is an Authorized Signatory on behalf of the respondent to sign bids, proposals,
negotiate and/or sign contracts, agreements, amendments and related documents to which the