HomeMy WebLinkAboutRFC No 2Tuesday, May 06, 2014
Request for Clarification No. 2
CITY OF SUNNY ISLES BEACH
Banking Services
CITY RFP NO. 14-04-02
To All Bidders:
Bidders for the above-referenced project shall take note of the following changes,
additions, deletions, clarifications, etc. to the Plans and Specifications, which in
accordance with the Contract Documents shall become a part of and have precedence
over anything shown or described otherwise.
Response to Questions:
How many ACH Files is the City originating on a monthly basis?
Currently, none. Once ACH service is implemented, up to 10 files per month (1-2
per week for vendor payments and every other week for ACH direct deposit).
ACH Direct Deposit- Is the City using a 3rd party processor to process their
payroll files?
Yes, but will process in-house using Edmunds MCSJ payroll solution beginning
October 1, 2014. If not what is the current process? Will provide in-house
payroll process once determined.
If the City is not using a 3rd party for payroll, how is the City sending the files to
the bank? NACHA or what other format?
Beginning October 1, 2014, the City will use a NACHA format. This standard
format is posted on the DemandStar site.
Is the City uploading files to the banks ACH portal?
Currently, no.
How many vendor payments is the city originating via ACH?
Currently, none. City issues approximately 350 checks per month; however, not
all vendor payments are expected to originate via ACH.
Night Deposits- What types of deposits are being included in the bags
(cash/check)?
Both
Tuesday, May 06, 2014
What is the frequency of these deposits?
2-3 times per week.
Does the City make deposits at the branch in addition to the night drop?
Not usually, but it could occur.
Deposit Accounts- Is there a reason why (I) Merchant accounts (ii) Flexible
spending account are set up as stand-alone. Can they be set up as ZBA’s?
(i) Merchant account should be separate account for ease of tracking and
reconciling credit card deposits but it can be a ZBA account. (ii)Flexible spending
account should be stand-alone since this is a self-funding account with employee
FSA deductions flowing through as deposits and employee FSA reimbursements
as withdrawals. This account is handled by a 3rd party administrator. It should
NOT be a ZBA.
END OF SECTION