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Reauest for Clarification No. 3
CITY OF SUNNY ISLES BEACH
Banking Services
CITY RFP NO. 14-04-02
To All Bidders:
Bidders for the above -referenced project shall take note of the following changes,
additions, deletions, clarifications, etc. to the Plans and Specifications, which in
accordance with the Contract Documents shall become a part of and have precedence
over anything shown or described otherwise.
Response to Questions:
How does the City process the 240 employee ACH items? When compared to
the pricing sheet (3 month average) there seems to be a discrepancy in the
number of ACH items originated (pricing sheet shows a 3 month average of 2
ACH items originated).
The City does not currently initiate ACH direct deposit internally, this is
handled by our 3rd party payroll processor. However, beginning October 1,
2014, the payroll function will be done in-house.
Who is the City's current Armored Car Service Provider? When does the
contract expire?
The City does not currently have Armored Car Service but is interested in
implementing this service in the near future. Please provide a detailed
breakdown of the deposit composition. The deposit consists of bills (primarily
5's and 1's and to a lesser degree 20's, 50's and 100's) along with
checks. There are no coins.
What is the current annual spend on the 5 business credit cards the City
currently utilizes?
Credit Limit is $100,000 and current estimated annual spend is between
$150,000-$200,000. Please include rewards and incentive programs even
if the City is not currently eligible, this could change and we'd like to know
our options. Is the City able to provide a current Vendor list in excel format
(name, address, city, state, zip code) that would enable the proposer to perform
a Visa Match? Will provide at a later date if selected.
Monday, May 12, 2014
• Page 5, Section 1.12 refers to a Performance Bond and Bid Security, but does
not list any specific dollar amount requirements for either. Is the RFP requiring a
performance bond or bid security?
No; however, there is a fidelity bond requirement. Please refer to page
28 for the fidelity bond requirements.
Page 26, Section 5. note the requirement to either be a Florida chartered bank or
a federal chartered bank. SunTrust is a Georgia chartered bank, and is a State
of Florida Certified Qualified Public Depository pursuant to Chapter 280, Florida
Statutes. SunTrust records of Florida Incorporation can be accessed in
www.Sunbiz.com under SunTrust Bank, Inc. Will this be acceptable to the City?
Yes, this is acceptable.
• In reference to Direct Deposit of Payroll, please provide: 1. Frequency of payroll:
Bi -weekly on Fridays; 2. Total number of employees: Approximately 260; 3.
Number of employees currently enrolled in Direct Deposit. Approximately 245
(about 95% of employees have direct deposit).
END OF SECTION
Monday, May 12, 2014