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Addendum No.2
CITY OF SUNNY ISLES BEACH
Creation of a Cultural Master Plan
CITY RFP NO. 15-08-01
To All Bidders:
Bidders for the above -referenced project shall take note of the following changes, additions,
deletions, clarifications, etc. to the Plans and Specifications, which in accordance with the
Contract Documents shall become a part of and have precedence over anything shown or
described otherwise.
Due to a discrepancy in the RFP, the Pre -Proposal Conference held on
September 17, 2015 was not mandatory.
➢ Attached please find the Summary Minutes from the September 17, 2015 Pre -
Proposal Conference.
Attached please find the Sign -In Sheet for said meeting.
END OF SECTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Mandatory Pre -Bid Conference Summary Minutes
Thursday, September 17, 2015 at 11:00 a.m.
RFP No. 15-08-01, Creation of a Cultural Master Plan
City Clerk Jane Hines opened the meeting, and turned it over to Lynn M. Dannheisser,
Esq., Executive Director of the Sunny Isles Beach Foundation, a not-for-profit Corporation.
Proposers were also given an opportunity to join this meeting through a conference call.
Ms. Dannheisser said that the City of Sunny Isles Beach is seeking the services of a
qualified consulting firm to provide leadership for the development and creation of the
City's first Cultural Master Plan.
The meeting was opened for a Question and Answer Session:
What is the expectation regarding local participation, at a local level or a national level?
We are looking for qualified respondents. We are not requiring a local representative. We
will focus on experience and ability to do the assessment and understand the unique
issues in Sunny Isles Beach.
What was the impetus for establishing the Foundation?
It started with our retiring Mayor, Norman S. Edelcup, who is culturally oriented and
seeking to continue to improve the overall quality of life in this community including
culturally. We have many multi -family high-rise buildings with a limited amount of
opportunities for the neighbors to know each other. We have eleven (11) parks in the City.
We created fund raising from outside sources. The Commission is very excited about it.
The Foundation has been up and running since February 2015. We are not quite
coordinated as to where the City and the Foundation will inter -react in this matter.
To what degree of involvement of City staff and the Foundation do you want?
Right now Ms. Dannheisser, the Foundation Executive Director, is doing it all, and will
direct the cultural planning process but this project is in partnership with the City and so
yes, the City will provide in-kind services as listed on page 11 of the RFP. We need
leadership and direction from our consultant. If staffing involves more than scheduling or
asking the staff to set up a room for a meeting, if it involves more expertise, we need it
from the respondent's side.
What are the Art in Public Places Program parameters?
That is one of our issues. Most of the art here is not curated, it has been done in a less
methodical way which we are looking to formalize. In terms of space, we have 11 parks
and several beach access points. There are many opportunities for creative spaces for the
art. Our current Mayor has mentioned the creation of an Art Park. Government initiatives
for interactive sculptures, popular performances, concerts, etc. We don't know what we
RFP 15-08-01 Pre -Bid Cultural blaster Plan Page 1 Of 2
need to undertake this as to staffing, budget, etc. We are looking for guidance in these
areas. We want to learn how to generate more philanthropy within our City. For example,
although one condominium here in the City has 2.2% of the billionaires in the world, we
have little expertise or understanding in how to get these folks involved in this effort.
Where is the funding coming from?
Contributions came from the Mayor's Retirement Ball which raised $750,000, but this will
not be a repeat. We need to create a strategy for alliances and partnerships for such
funding. We need to get the word out. This Plan might be one of the first to be created in
this area. We want to keep the programming here by the City and the Foundation for the
citizens of this City and yet we may need to seek a broader base from which to raise funds,
this is one of our challenges.
Normally structure process differently from what the Scope of Work lays out. Is that okay?
Yes, we are open to anything, and are looking for those who have done this before and are
successful. However, make sure that in some fashion the things we asked for in the RFP
are included in your proposals. We envision this as a six to nine month process. The
Director asked if this would be a difficult goal to reach, and the proposers attending said
no.
What is the budget for this?
The budget is not done yet. How much it will cost us is a factor but not the only factor.
Can we get a copy of the sign -in sheet for today's meeting?
Yes, it will be distributed as part of an Addendum.
What is the deadline for questions?
September 23, 2015, which is five (5) business days prior to the bid opening (October 1,
2015 at 2:30 p.m.).
15-08-01 PreBid Conference SummaLT Mins 091715 Page 2 Of 2
City of Sunny Isles Beach
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RFP No. 15-08-01
RFP No. 15-08-01 Creation of a Cultural Master Plan
18070 Collins Avenue, 1st Floor Meeting Room, Sunny Isles Beach, FL 33160
Thursday, September 17, 2015 at 11:00 a.m.
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