HomeMy WebLinkAboutITB 17-05-01 Landscape Maintenance ServicesCity of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 1
Invitation to Bid
Goods & Services
City Wide Landscape Maintenance Services
Invitation to Bid No. 17-05-01
Advertisement Date: Friday, May 12, 2017
Mandatory Pre-Bid Conference:Wednesday, May 24, 2017 at 10:00 AM
All Questions Due: Friday, June 9, 2017 by 5:00 PM
Submission due date: Wednesday, June 28, 2017 at 2:30 PM
Submit to: Sunny Isles Beach Government Center
18070 Collins Avenue, 4th Floor
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 2
TABLE OF CONTENTS
Contents Page No.
Table of Contents……………………………………………………………………………………………………. 2 - 5
Legal Advertisement/Notice to Bidder……………………………………………………………………….. 6
Section 1: Instructions to Bidder / General Terms & Conditions
1.1 Clarification/Explanation/Questions ……………………………………………… 7
1.2 Plan Holder’s List ………………………………………………………………………. 7
1.3 Intention of the City ………………………………………………………………….. 7
1.4 Addenda to Specification ……………………………………………………………. 7
1.5 Special Accommodations ……………………………………………………………. 7
1.6 Public Entity Crimes Statement …………………………………………………… 7
1.7 Bid Deadline …………………………………………………………………………….. 7
1.8 Sealed Bid ……………………………………………………………………………….. 8
1.9 Bid Execution, Signatures, Erasure/Correction …………………………….. 8
1.10 Preparation of Bid ……………………………………………………………………. 8
1.11 Bid Preparation Costs and Related Costs ……………………………………. 8
1.12 Qualification of Bidders …………………………………………………………….. 8
1.13 Examination of Solicitation Documents & Site …………………………….. 8
1.14 Withdrawal of Bids …………………………………………………………………... 8
1.15 Bid Opening ……………………………………………………………………………… 8
1.16 Evaluation of Bids……………………………………………………………………… 8
1.17 Collusion………………………………………………………………………………….. 9
1.18 Agreement……………………………………………………………………………….. 9
1.19 Payments…………………………………………………………………………………. 9
1.20 Brand Names……………………………………………………………………………. 9
1.21 Material……………………………………………………………………………………. 9
1.22 Samples…………………………………………………………………………………… 9
1.23 Quantity Guaranty…………………………………………………………………….. 9
1.24 Governmental Restrictions on Materials………………………………………. 9
1.25 Safety Standards………………………………………………………………………. 10
1.26 Warranties……………………………………………………………………………….. 10
1.27 Copyrights/Patent Rights……………………………………………………………. 10
1.28 Local Business tax (Occupational License Registration)……………….... 10
1.29 Liability, Insurance, Permits and Licenses……………………………………. 10
1.30 Certificate(s) of Insurance…………………………………………………………. 10
1.31 Assignment………………………………………………………………………………. 10
1.32 Hold Harmless/Indemnification…………………………………………………... 11
1.33 Gratuities…………………………………………………………………………………. 11
1.34 Non-conformance to Contract…………………………………………………….. 11
1.35 Default Provisions……………………………………………………………………… 11
1.36 Secondary/Other Bidders…………………………………………………………… 11
1.37 Definitions………………………………………………………………………………… 11
1.38 Bid Award…………………………………………………………………………………. 13
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 3
1.39 Execution of Agreement…………………………………………………………...... 14
1.40 Laws and Regulations…………………………………………………………………. 14
1.41 Taxes……………………………………………………………………………………….. 14
1.42 Duty to Defend, Indemnify and Save Harmless…………………………….. 14
1.43 Decisions on Disagreements……………………………………………………….. 14
1.44 City May Terminate……………………………………………………………………. 14
1.45 Miscellaneous……………………………………………………………………………. 15
1.46 Waiver of Jury Trial……………………………………………………………………. 15
1.47 Governing Law………………………………………………………………………….. 15
1.48 Venue………………………………………………………………………………………. 15
1.49 Project Records…………………………………………………………………………. 15
1.50 Severability……………………………………………………………………………….. 15
1.51 Independent Contractor……………………………………………………………… 15
1.52 Subcontractors………………………………………………………………………….. 15
1.53 Consultant Services……………………………………………………………………. 16
1.54 Authority of the Project Manager(s)…………………………………………….. 16
1.55 Hurricane Preparedness……………………………………………………………… 16
1.56 Time for Completion …………………………………………………………………... 16
Section 2: Special Terms & Conditions
2.1 Purpose of Bid……………………………………………………………………………. 17
2.2 Pre-Bid Conference…………………………………………………………………….. 17
2.3 Term………………………………………………………………………………………… 17
2.4 Options to Renew………………………………………………………………………. 17
2.5 Method of Award……………………………………………………………………….. 18
2.6 Multiple Award…………………………………………………………………………… 19
2.7 Collusion…………………………………………………………………………………… 19
2.8 Price…………………………………………………………………………………………. 20
2.9 Performance and Payment Bond………………………………………………….. 20
2.10 Bid Bond……………………………………………………………………………………. 20
2.11 Insurance………………………………………………………………………………….. 20
2.12 Monthly Invoicing………………………………………………………………………. 21
2.13 Federal, Local and State Regulations …………………………………………… 22
2.14 Personnel Requirements/Qualifications………………………………………… 22
2.15 Professional Organizations/Certifications……………………………………… 24
2.16 Uniform/Appearance…………………………………………………………………. 25
2.17 Standards of Conduct……………………………………………………………….. 25
2.18 Alcohol and Controlled Substances……………………………………………… 25
2.19 Employee Safety Requirements………………………………………………….. 25
2.20 Employee Training/Operating of Equipment…………………………………. 26
2.21 Safety Precautions…………………………………………………………………….. 26
2.22 Material Safety Data Sheets……………………………………………………….. 27
2.23 Protection of Property, Utilities and the Public……………………………… 27
2.24 Contractor’s Responsibility for Utility Properties and Service………….. 28
2.25 Access to Water and Utilities ………………………………………………………. 29
2.26 Coordination of the Work……………………………………………………………. 29
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 4
2.27 Access to the Project Sites………………………………………………………….. 29
2.28 Clean-up…………………………………………………………………………………… 30
2.29 Maintenance & Service Plan……………………………………………………….. 30
2.30 Annual Execution Plan……………………………………………………………….. 31
2.31 Quality Control Plan………………………………………………………………….. 31
2.32 Weekly Work Plan……………………………………………………………………... 32
2.33 Monthly Report………………………………………………………………………….. 32
2.34 Emergency Response Plan ………………………………………………………….. 33
2.35 Priority ……………………………………………………………………………………… 33
2.36 Unsatisfactory Work to be Corrected by the Contractor………………….. 33
2.37 Termination for Convenience………………………………………………………. 34
2.38 Labor, Materials, & Equipment shall be Supplied by the Bidder……….. 34
2.39 Licenses, Permits and Fees………………………………………………………….. 35
2.40 Limited Contract Extension to Maintain Service Levels……………………. 35
2.41 Materials shall be New and Warranted against Defects…………………… 35
2.42 Additional Services Not Listed Within this Solicitation
Based on Price Quotes ………………………………………………………………. 35
2.43 Deletion of Services……………………………………………………………………. 36
Section 3: Performance Standards/Technical Specifications
3.1 Scope of Services……………………………………………………………………….. 37
3.2 Locations of the Work…………………………………………………………………. 37
3.3 Satellite Storage and Operation Center………………………………………… 38
3.4 Equipment…………………………………………………………………………………. 38
3.5 Maintenance of Traffic………………………………………………………………… 39
3.6 Force Majeure………………….………………………………………………………… 40
3.7 Irrigation System Maintenance…………………………………………………….. 40
3.8 Pesticides and Fertilizers……………………………………………………………… 43
3.9 Weed Control……………………………………………………………………………… 49
3.10 Tree & Palm Maintenance……………………………………………………………. 50
3.11 Shrub & Groundcover Maintenance………………………………………………..51
3.12 Mulch………………………………………………………………………………………… 52
3.13 Mowing……………………………………………………………………………………… 52
3.14 Special Conditions for Bermuda Turf…………………………………………….. 54
3.15 Edging………………………………………………………………………………………. 55
3.16 Line Trimming……………………………………………………………………………. 56
3.17 Catch Basins……………………………………………………………………………… 56
3.18 Bus Shelter & Bench Locations…………………………………………………….. 56
3.19 Graffiti Removal…………………………………………………………………………. 57
3.20 Litter/Debris Removal…………………………………………………………………. 57
Section 4: Basic Services
4.1 Basic Services (“Recurring Monthly”)……………………………………………. 59
Section 5: Supplemental Services
5.1 Supplemental Services (“On Demand”)………………………………………… 63
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 5
Section 6: Bid Submittal Forms……………………………………………………………………….. 70
Bid Form – Basic Services (“Recurring Monthly”)……………………………………. 71
Bid Form – Supplemental Services (“On Demand”)………………………………… 78
Acknowledgement of Addenda…………………………………………………………….. 89
Bid Submittal Form……………………………………………………………………………… 90
Section 7: Proposal Format & Questionnaire
7.1 Format…………..…………………………………………………………………………. 92
7.2 Questionnaire……………………………………………………………………………. 94
7.3 Equipment and Vehicles……………………………………………………………… 103
Client Reference Letter……………………………………………………………….. 104
Exhibits…………………………………………………………………………………………….. 105
Exhibit A - North Area Map
Exhibit B - Central Area Map
Exhibit C - South Area Map
Exhibit D - Bus Shelter Locations Map
Affidavits…………………………………………………………………………………………… 110
Non-Collusive Affidavit
Public Entity Crimes
Equal Opportunity / Affirmative Action Statement
Conflict of Interest Statement
Dispute Disclosure Form
Anti-Kickback Affidavit
Bid Bond
Performance Bond
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 6
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
City Wide Landscape Maintenance Services
Invitation to Bid No. 17-05-01
The Bid Specifications for this Invitation to Bid are available from DemandStar by calling (800) 711-1712 or by
accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of
Sunny Isles Beach – Office of the City Clerk. Bidders who obtain the Bid Specifications from sources other than
DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete.
Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all
Bidders who are listed on the official list. The City may not accept incomplete Bids.
Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by the City
Clerk no later than 2:30 PM, on Wednesday, 06/28/2017 at the Sunny Isles Beach Government Center
located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids received after this time will
not be considered. The City is under no obligation to return Bids. Timely submitted Bids will be opened publicly
and read aloud at this time.
The envelope containing the sealed Bid must be clearly marked:
“IMPORTANT, BID ENCLOSED”
Bid No. 17-05-01
City Wide Landscape Maintenance Services
OPENING DATE AND TIME: Wednesday, 06/28/2017 at 2:30 PM
A MANDATORY Pre-Bid Conference for all potential Bidders is set for 10:00 AM on May 24, 2017 in the First Floor
Conference Room at the City of Sunny Isles Beach, Sunny Isles Beach Government Center located at 18070
Collins Avenue, Sunny Isles Beach, Florida 33160.
The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
Owner in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny
Isles Beach.
All questions regarding Invitation to Bid No. 17-05-01 shall be directed in writing to Mauricio Betancur, CMC,
Deputy City Clerk, at least seven (7) business days prior to the date of the Bid opening. Questions may be
submitted via email to: MBetancur@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Mauricio
Betancur, CMC, Deputy City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160.
Mauricio Betancur, CMC, Deputy City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 7
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY
ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH
CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL
CONDITI0NS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR ITB SHALL PREVAIL OVER ANY
CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO
THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any
required need for clarification must be made to Mauricio
Betancur, CMC, City Clerk via email to:
MBetancur@sibfl.net or via facsimile (305) 792-1563 or via
regular mail at: Mauricio Betancur, CMC, Deputy City Clerk,
City of Sunny Isles Beach, 18070 Collins Avenue, Sunny
Isles Beach, FL 33160. Such requests for
clarification/explanation or questions must be made in
writing to Mauricio Betancur, CMC, Deputy City Clerk, at
least five (5) business days prior to the date of the Bid
opening. Interpretations or clarifications considered
necessary by the City will be issued by addenda and
posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official
plan holders’ list as having received the Bid documents.
Only questions answered by written addenda shall be
binding. Oral interpretations or clarifications shall be
without legal effect. No plea of ignorance or delay or
required need of additional information shall exempt a
Bidders from submitting their Bid on the required date and
time as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to Bidders, the City of Sunny Isles Beach
has made available via internet lists of all plan holders for
each Invitation to Bid, and request for qualifications. The
information is available on-line at www.demandstar.com or
by calling the Office of the City Clerk at (305) 792-1703.
1.3 INTENTION OF THE CITY:
It is the intention of the City to describe in the ITB the
Work to be completed in accordance with all codes and
regulations governing all the Work to be performed under
this Contract. Any work, labor, materials and/or equipment
that may reasonably be inferred from the Contract as being
required to produce the intended results must be supplied
by Contractor whether or not specifically called for in the
Contract Documents. Where words, which have well-
known technical or trade meanings are used to describe
Work, materials or equipment, such words will be
interpreted in accordance with that meaning. Reference to
standard specifications, manuals, or codes of any technical
society, organization or association, or to the laws or
regulations of any governmental authority, whether such
reference be specific or by implication, will mean the latest
standard specification, manual, code or laws or regulations
in effect at the time of opening of Bids and Contractor must
comply therewith. City will have no duties other than those
duties expressly set forth within the Contract Documents.
1.4 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are
released, the City will post and disseminate the addenda
through DemandStar. For those projects with separate
plans, blue prints, or other materials that cannot be
accessed through the internet, the Office of the City Clerk
will make good faith effort to ensure that all registered
bidders (those who have been registered as receiving a Bid
package) receive the documents. It is the sole
responsibility of the Bidder prior to the submission of any
Bid to check the above website or contact the Office of the
City Clerk at (305) 792-1703 to verify any addenda issued.
The receipt of all addenda must be acknowledged on the
Bid Response Sheet.
1.5 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or RFP/ITB/RFQ opening because of a disability
should call the Office of the City Clerk at (305) 792-1703
at lease five (5) days prior to the Pre-Bid Conference or
RFP/ITB/RFQ opening. If you are hearing or speech
impaired, please contact the Office of the City Clerk by
calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.6 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section
287.133, Florida statutes -"a person or affiliate who has
been placed on the convicted Bidder list following a
conviction for a public entity crime may not submit a Bid
on a contract to provide any goods or services to a public
entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or
public work, may not submit Bids on leases of real property
to a public entity, may not be awarded to perform work as
a Contractor, supplier, sub-Contractor, or consultant under
a contract with any public entity, and may not transact
business with any public entity in excess of the threshold
amount provided in section 287.107, for category two for
a period of 36 months from the date of being placed on
the convicted Bidder list”.
1.7 BID DEADLINE:
Bids must be submitted no later than the time and date
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 8
shown within this document.
1.8 SEALED BID:
The entire Bid Response Package shall be placed in an
opaque envelope (with all items listed on the Bid checklist
form and all other items required within this Invitation to
Bid must be executed) and submitted in a sealed envelope.
1.9 BID EXECUTION, SIGNATURES,
ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall
be typewritten or printed with ink. All corrections made by
the bidders prior to the opening must be initialed and dated
by the bidders. No changes or corrections will be allowed
after Bids are opened. Bids must contain an original,
manual signature of an by an officer or employee having
authority to bind the company or firm.
1.10 PREPARATION OF BID:
The Bid Form contains multiple line items and the Bidder
must provide prices for all line items and must provide for
the total Bid amount. Failure to include pricing on all line
items as well as the total Bid Amount will result in the Bid
being found non-responsive.
Bidder must use the blank forms provided herein. The Bid
must be signed and acknowledged by the Bidder in
accordance with the directions on the ITB. Failure to utilize
the City’s forms, or fully complete the required forms may
result in determination that the Bid is non-responsive.
A Bid will be considered non-responsive if it is conditioned
on modifications, changes, or revisions to the terms and
conditions of the ITB.
The Bid prices are to include the furnishing of all labor,
materials, equipment, all overhead/indirect expenses and
profit, necessary for the completion of the Work, except as
may be otherwise expressly provided in the Contract
Documents.
Joint venture firms or teaming agreements will not be
considered for award under this ITB.
1.11 BID PREPARATION COSTS AND RELATED COSTS:
All cost involved with the preparation and submission of a
Bid to the City or any work performed in connection
therewith is the sole responsibility of the Bidder(s). No
payment will be made for any Bid received, or for any other
effort required of or made by the Bidder prior to
commencement of Work as defined by any contract duly
approved by the City Commission or City Manager. The
City will bear no responsibility for any cost associated with
any judicial proceedings resulting from the ITB process.
1.12 QUALIFICATION OF BIDDERS:
Bidder, by virtue of submitting its Bid, certifies that it is
qualified and capable of performing the Work required
under the Contract. To qualify for award, Bidder must
meet the minimum qualification requirements stated in
Section 1. Bidders must submit a completed Questionnaire
Form utilizing the form included in Section 7 of the ITB.
Failure to complete and submit this form or to meet the
minimum qualifications will result in the Bid being deemed
non-responsive. The City may at its sole discretion allow a
Bidder to amend an incomplete Questionnaire during the
evaluation process provided that the Bidder has included
the Questionnaire in its Bid.
1.13 EXAMINATION OF SOLICITATION DOCUMENTS
AND SITE:
It is the responsibility of each Bidder, before submitting a
Bid, to:
1.13.1 Examine the solicitation thoroughly.
1.13.2 Visit the site or structure, as applicable, to
become familiar with conditions that may affect
costs, progress, performance or furnishing of
the Work.
1.13.3 Take into account federal, state, and local (City
and Miami-Dade County) laws, regulations,
permits, and ordinances that may affect costs,
progress, performance, furnishing of the Work,
or award.
1.13.4 Study and carefully correlate Bidder’s
observations with the solicitation.
1.13.5 Notify the City Clerk of all conflicts, errors or
discrepancies in the solicitation of which Bidder
knows or reasonably should have known.
1.13.6 The submission of a Bid shall constitute an
incontrovertible representation by Bidder that
Bidder has complied with the above
requirements and that without exception, the
Bid is premised upon performing and furnishing
the Work required by the solicitation and that
the solicitation documents are sufficient in
scope and detail to indicate and convey
understanding of all terms and conditions for
performance and furnishing of the Work.
1.14 WITHDRAWAL OF BIDS:
Bidders may withdraw Bids only by written request and
shall forward the withdrawal request via “Certified U.S. Mail
– Return Receipt Requested” prior to the Bid opening time.
Negligence on the part of the Bidders in preparing the Bid
confers no right for the withdrawal of the Bid after it has
been opened.
1.15 BID OPENING:
Bids will be opened publicly at the time and place stated in
the Notice to Bidder. It is the responsibility of the bidders
to insure that the Bid reaches the Office of the City Clerk
on or before the closing hour and date stated on the
Invitation to Bid. After the Bid opening, the contents of
the Bid Form will be made public for the information of
Bidders and other interested parties who may be present
either in person or by representative. Bids that are
received after the Bid opening time will not be considered
and will not be returned.
1.16 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect
any/all Bidders facilities to determine their capability of
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 9
meeting the requirements for the Contract. Also, price,
responsibility, and responsiveness of the Bidders, the
financial position, experience, staffing, equipment,
materials, references, and past history of service to the City
and/or with other units of state, and/or local governments
in Florida, or comparable private entities, will be taken into
consideration in the Award of the Contract.
1.16.1 Hold Harmless: All Bidder’s shall hold the City,
it's officials and employees harmless and
covenant not to sue the City, it's officials and
employees in reference to their decisions to
reject, award, or not award a Bid, as
applicable.
1.16.2 Cancellation: Failure on the part of the Bidders
to comply with the conditions, specifications,
requirements, and terms as determined by the
City, shall be just cause for cancellation of the
Award.
1.16.3 Disputes: If any dispute concerning a question
of fact arises under the Contract, other than
termination for default or convenience, the
Contractor and the City department
responsible for the administration of the
Contract shall make a good faith effort to
resolve the dispute. If the dispute cannot be
resolved by agreement, then the department
with the advice of the City Attorney shall
resolve the dispute and send a written copy of
its decision to the Contractor, which shall be
binding on both parties.
1.17 COLLUSION:
Where two (2) or more related parties each submit a bid
or bids for any contract, such bids or bids shall be
presumed to be collusive. The foregoing presumption may
be rebutted by presentation of evidence as to the extent
of ownership, control and management of such related
parties in the preparation and submittal of such bid or bids.
"Related parties" means bidders or the principals thereof
which have a direct or indirect ownership interest in
another bidder for the same contract, or in which a parent
company or the principals thereof of one (1) bidder have a
direct or indirect ownership interest in another bidder for
the same contract. Bid or bids found to be collusive shall
be rejected. Bidders who have been found to have
engaged in collusion may also be suspended or debarred,
and any contract resulting from collusive bidding may be
terminated for cause.
1.18 AGREEMENT:
After the Bid award, the City will, at its option, prepare an
Agreement specifying the terms and conditions resulting
from the award of this Bid. The Bidder will have ten (10)
calendar days after notification of the award by the City to
execute the Agreement and provide the required
Performance Bond.
The Bidders who has the Contract awarded to them and
who fails to execute the Agreement and furnish the
Performance Bond and Insurance Certificates within the
specified time shall forfeit the Bid Security that
accompanied their Bid, and the Bid Security shall be
retained as liquidated damages by the City, and it is agreed
that this sum is a fair estimate of the amount of damages
the City will sustain in case the Bidders fails to enter into
the Contract and furnish the Bonds as herein before
provided. Bid Security deposited in the form of a cashier’s
check drawn on a local bank in good standing shall be
subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any
of its obligations under the agreement shall be subject to
and contingent upon the availability of funds lawfully
expendable for the purposes of the agreement for the
current and any future periods provided for within the Bid
specifications.
1.19 PAYMENTS:
Payment will be made after commodities/services have
been received, accepted, and properly invoiced as
indicated in the contract and/or work order. Invoices must
bear the work order number.
1.20 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer
trade name, or Bidder catalog is mentioned whether or not
followed by the words "approved equal" it is for the
purpose of establishing a grade or quality of material only.
Bidder may offer equals with appropriate identification,
samples, and/or specifications on such item(s). The City
shall be the sole judge concerning the merits of items Bid
as equals.
1.21 MATERIAL:
Material(s) delivered to the City under this Bid shall remain
the property of the seller until accepted to the satisfaction
of the City. In the event materials supplied to City are
found to be defective or do not conform to specifications,
the City reserves the right to return the product(s) to the
seller at the seller’s expense.
1.22 SAMPLES:
Samples of items, when required, must be furnished by the
Bidders free of charge to the City. Each individual sample
must be labeled with the Bidders name and manufacturer's
brand name and delivered by them within ten (10) calendar
days of Bidders receipt of the “Notice to Proceed”, unless
schedule indicates a different time. If samples are
requested subsequent to the Bid opening, they should be
delivered within ten (10) calendar days of the request. The
City will not be responsible for returning samples.
1.23 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as
to the total amount that may or may not be purchased from
any resulting Contract or Award. These quantities are for
Bid purposes only and will be used for tabulation and
presentation of the Bid. The City reserves the right to
increase or decrease quantities as required, even
significantly. The prices offered herein and the percentage
rate of discount applies to other representative items not
listed in this Bid.
1.24 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 10
In the event any governmental restrictions may be
imposed which would necessitate alteration of the material
quality, workmanship, or performance of the items offered
on this Bid prior to their delivery, it shall be the
responsibility of the successful Bidders to notify the City at
once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach
reserves the right to accept any such alteration, including
any price adjustments occasioned thereby, or to cancel at
no further expense to the City.
1.25 SAFETY STANDARDS:
The Bidders warrants that the product(s) supplied to the
City conforms in all respects to the standards set forth in
the occupational safety and health act (OSHA) and its
amendments. Bids must be accompanied by a materials
data safety sheet (MSDS) when applicable.
1.26 WARRANTIES:
Successful Bidders shall act as agent for the City in the
follow-up and compliance of all items under
Warranty/Guaranty and complete all forms for
Warranty/Guarantee coverage under this Contract.
1.27 COPYRIGHTS/PATENT RIGHTS:
Bidders warrants that there has been no violation of
copyrights or patent rights in manufacturing, producing or
selling of goods shipped or ordered, as a result of this Bid.
The seller agrees to indemnify City from any and all
liability, loss, or expense occasioned by any such violation.
1.28 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The contractor shall be responsible for obtaining and
maintaining throughout the contract period his or her city
and county local business tax receipts. Each Bidder
submitting a Bid on this Invitation to Bid shall include a
copy of the company’s local business tax/occupational
license(s) with the Bid response. For information specific
to City of Sunny Isles Beach local business tax/occupational
licenses, please call Code Enforcement & Licensing at (305)
792-1705. If the contractor is operating under a fictitious
name as defined in Section 865.059, Florida Statutes, proof
of current registration with the Florida Secretary of State
shall be submitted with the Bid. A business formed by an
attorney actively licensed to practice law in this state, by a
person actively licensed by the Department of Business and
Professional Regulations or the Department of Health for
the purpose of practicing his or her licensed profession, or
by any corporation, partnership, or other commercial entity
that is actively organized or registered with the
Department of State shall submit a copy of the current
licensing from the appropriate agency and/or proof of
current active status with the Division of Corporations of
the State of Florida.
1.29 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Bidders shall assume the full duty, obligation, and expense
of obtaining all necessary licenses, permits, inspections,
and insurance required. The Bidders shall be liable for any
damages or loss to the City occasioned by negligence of
the Bidders (or their agent) or any person the Bidders has
designated in the completion of their contract as a result
of the Bid. Contractor shall be required to furnish a copy
of all licenses, certificates of competency or other licensor
requirements necessary to practice their profession as
required by Florida State Statute, Miami-Dade County, and
City of Sunny Isles Beach Code. Contractors shall include
current Miami-Dade County Certificates of Competency.
These documents shall be furnished to the City along with
the Bid response. Failure to furnish these documents or to
have required licensor will be grounds for rejecting the Bid.
1.30 CERTIFICATE(S) OF INSURANCE:
Bidders shall furnish to the Office of the City Clerk, City of
Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles
Beach, Florida 33160, certificate(s) of insurance which
indicate that insurance coverage has been obtained from
an insurance company authorized to do business in the
State of Florida or otherwise secured in a manner
satisfactory to the City, for those coverage types and
amounts listed in this document, in an amount equal to
100% of the requirements and shall be presented to the
City prior to issuance of any Contract(s) or Award(s)
Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this
coverage. The required certificates of insurance shall not
only name the types of policies provided, but shall also
refer specifically to this Bid and section. At the time of Bid
submission the Bidders must submit certificates of
insurance as outlined in the General Conditions section. All
required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be
issued by companies authorized to issue insurance in the
State of Florida. It shall be the responsibility of the Bidders
and insurer to notify the City Manager of the City of Sunny
Isles Beach of cancellation, lapse, or material modification
of any insurance policies insuring the Bidders, which relate
to the activities of such Bidder and the City of Sunny Isles
Beach. Such notification shall be in writing, and shall be
submitted to the City finance support service director thirty
(30) days prior to cancellation of such policies. This
requirement shall be reflected on the certificate of
insurance. Failure to fully and satisfactorily comply with
the city's insurance and bonding requirements set forth
herein will authorize the City Manager to implement a
rescission of the Bid award without further City
Commission action. The Bidders hereby holds the City
harmless and agrees to indemnify City and covenants not
to sue the City by virtue of such rescission.
1.31 ASSIGNMENT:
The Contractor shall not transfer or assign the performance
required by this Bid without prior written consent of the
City Manager. Any award issued pursuant to the Invitation
to Bid and monies which may be due hereunder are not
assignable except with prior written approval of the City
Manager. Further, in the event that the majority ownership
or control of the Contractor changes hands subsequent to
the award of this contract, Contractor shall promptly notify
City in writing (via United States Postal Service – Certified
Mail, Return Receipt Requested) of such change in
ownership or control at least thirty (30) days prior to such
change and City shall have the right to terminate the
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 11
contract upon sixty (60) days written notice, at City’s sole
discretion.
1.32 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend
the City of Sunny Isles Beach, it's officers, agents and
employees from and against any claims, demands or
causes of action of whatsoever kind or nature arising out
of error, omission, negligent act, conduct, or misconduct
of the Contractor, their agents, servants or employees in
the provision of goods or the performance of services
pursuant to this Bid and / or from any procurement
decision of the City including without limitation, awarding
the Contract to the Contractor.
1.33 GRATUITIES:
Bidders shall not offer any gratuities, favors, or anything of
monetary value to any official, contractor, or agent of the
City, for the purpose of influencing consideration of this
Bid.
1.34 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of,
or reject items which are found upon examination, not to
meet the specification requirements. Upon written
notification of rejection, items shall be removed within (5)
calendar days by the Bidder at their own expense and
redelivered at their expense. Rejected goods left longer
than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of
them as its own property. Rejection for non-conformance
or failure to meet delivery schedules may result in the
Contractor being found in default.
1.35 DEFAULT PROVISION:
In case of default by the Bidders, the City of Sunny Isles
Beach may procure the articles or services from other
sources and hold the Bidders responsible for any excess
costs occasioned or incurred thereby.
1.36 SECONDARY/OTHER BIDDERS:
The City reserves the right in the event the primary Bidder
cannot provide an item(s) or service(s) in a timely manner
as requested, to seek other sources without violating the
intent of the Contract.
1.37 DEFINITIONS:
Wherever used in these General Conditions or in the
other Contract Documents, the following terms shall have
the meaning indicated which shall be applicable to both
the singular and plural thereof:
Acceptance: Acceptance by the City of the Work
as being fully complete in
accordance with the Contract
Documents subject to waiver of
claims.
Agreement: The written Agreement between
the City and the Contractor
covering the Work to be
performed, which includes the
Contract Documents.
Addenda: Written or graphic instruments
issued prior to the Bid Opening
which modify or interpret the
Contract Documents, Drawings and
Specifications, by addition,
deletions, clarifications or
corrections.
Approved: Means approved by the City.
Basic Services: The offer of the Bidders submitted
on the prescribed form setting forth
the prices for the Work to be
performed on a recurring basis.
Bid: The offer of the Bidders submitted
on the prescribed form setting forth
the prices for the Work to be
performed.
Bid Form: The form that contains the goods
or services to be purchased and
that must be completed and
submitted with the bid.
Bidder: Any person, firm or corporation or
its duly authorized representative
tendering a Submittal in response
to this solicitation.
Bonds: Bid, performance bond and other
instruments of security, furnished
by the Contractor and their surety
in accordance with the Contract
Documents and in accordance with
the law of the State of Florida.
Change Order: A written order to the Contractor
signed by the City authorizing an
addition, deletion or revision in the
Work, or an adjustment in the
Contract Price or the Contract Time
issued after execution of the
Agreement.
City: City of Sunny Isles Beach, 18070
Collins Avenue, Sunny Isles Beach,
Florida 33160.
Consultant: A firm that has entered into a
separate agreement with the City
for the provision of professional
services.
Contract
Documents: Contract Documents shall include,
Instructions to Bidders,
Contractor's Bid, the Bonds, the
Notice of Award, the Agreement
between the City and Contractor as
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 12
well as any addenda thereto, these
General Conditions, Special
Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
Invitation to Bid, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance
with the City of Sunny Isles Beach.
Contract Price: The total monies payable to the
Contractor under the Contract
Documents.
Contract Time: The number of calendar days
stated in the Agreement for the
completion of the Work.
Contracting Officer: The individual who is authorized to
sign the contract documents on
behalf of the City’s governing body.
Contractor: The person, firm or corporation
with whom the City has executed
this Agreement.
Day: A calendar day of twenty-four
hours measured from midnight to
the next midnight.
Designee: A person(s) selected by the City
Manager to carry out a duty or role.
Field Order: A written order issued by the City
which clarifies or interprets the
Contract Documents or orders
minor changes in the Work.
Modification: Modification means any one of the
following: (a) a written
amendment of the Contract
Documents signed by both parties,
(b) a Change Order, (c) a written
clarification or interpretation if
issued by the City, or (d) a written
order for minor change or
alteration in the Work issued by the
City. A modification may only be
issued after execution of the
Agreement.
Non-Compliant
Work: Work performed by the Contractor
that has been determined through
City inspection to not meet the
Performance Standards.
Notice of Award: The written notice by City to the
apparent successful Bidders stating
that upon compliance with the
conditions precedent to be fulfilled
by him within the time specified,
City will execute and deliver the
Agreement to him.
Notice to Proceed: The written letter or directive
issued by the City Manager or
designee acknowledging that all
conditions precedent to award
have been met and directing that
the Contractor may begin Work.
Performance
Standards: The desired results established for
each type of Work described in the
ITB, necessary to be deemed
Satisfactory.
Project: A task or series of tasks that the
Contractor must complete in
accordance with the Contract
Documents.
Project Manager: The individual(s) assigned by the
City Manager or designee to
manage the project.
Quality Assurance: Those actions taken by the City to
assure Services meet the
Satisfactory Performance
Standards established by the
Contract Documents.
Quality Control: Those actions taken by the
Contractor to ensure the
Contractor’s performance meets
the Performance Standards.
Re-Work: Corrective Work performed by the
Contractor, at no cost to the City,
to meet the Performance
Standards.
Responsive Bidder: The Bidder whose Bid conforms in
all material respects to the terms
and conditions included in the ITB.
Responsible Bidder: The Bidder who has the capability
in all respects to perform in full the
contract requirements, as stated in
the ITB, and the integrity and
reliability that will assure good faith
performance.
Samples: Physical examples which illustrate
materials, equipment or
workmanship and establish
standards by which the Work will
be judged.
Satisfactory: Work performed by the Contractor
that has been determined through
City inspection to meet the
Performance Standards.
Site(s): The location(s) where Work is to be
performed under this Contract.
Specifications: Those portions of the Contract
Documents consisting of written
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 13
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as
applied to the Work.
Subcontractor: A person, firm, or corporation
having a direct Contract with
Contractor, including one who
furnishes material, equipment or
services necessary to perform the
Work.
Supplemental
Services: Those services that are performed
on a periodic basis (on demand) for
which the Contractor receives
compensation on the prescribed
form setting forth the prices for the
Work being performed.
Supplier: Any person or organization who
supplies materials or equipment for
the Work, including that fabricated
to a special design, but who does
not perform labor at the site.
Turf: Grass or other vegetation
considered desirable for the
particular park or right-of-way.
Unbalanced Bid: Pricing that is not consistent with
pricing in the industry or with
market conditions and a
comparison to the pricing
submitted by other Bidders.
Unsatisfactory
Work: Work performed by the Contractor
that has been determined through
City inspection to not meet the
Performance Standards.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the
Project assigned to or undertaken
by Contractor under the Contract
Documents, including all labor,
materials, equipment and other
incidentals, and the furnishing
thereof.
Work Order: A document issued by the City
awarding Additional Services to a
Contractor.
Written Notice: The term “Notice” as used herein
shall mean and include all written
notices, demands, instructions,
claims, approvals and disapprovals
required to obtain compliance with
Contract requirements. Written
notice shall be deemed to have
been duly served if delivered in
person to the individual or to a
member of the firm or to an officer
of the corporation for whom it is
intended, or to an authorized
representative or such individual,
firm, or corporation, or if delivered
at or sent by registered mail to the
last business address known to
them who gives the notice. Unless
otherwise stated in writing, any
notice to or demand upon the City
under this Contract shall be
delivered to the City.
1.38 BID AWARD:
The City anticipates awarding one or more contracts to the
lowest responsive and responsible Bidder(s) that is in the
best interest of the City. The City reserves the right to
reject any and all Bids, with or without cause, to waive
technical errors and informalities, or to cancel or re-issue
this solicitation at its sole discretion. The City also reserves
the right to reject the Bid of any Bidder who has failed to
previously perform under a contract, is in arrears to the
City, is involved in an on-going bankruptcy as a debtor, or
in a reorganization, liquidation, or dissolution proceeding.
The City reserves the right to reject any Bid where the line
item pricing is determined to be unbalanced. Such
determination will be made at the sole discretion of the
City. An unbalanced Bid price, which will be determined at
the sole discretion of the City, includes, but is not limited
to, pricing that is not consistent with pricing in the industry
or with market conditions and a comparison to the pricing
submitted by other Bidders. An unbalanced Bid typically
occurs where the prices for one or more line items are too
low a price to cover the actual cost to perform the Work
(including overhead and profit) or too high a price where
excessive profit will occur. Bids shall be awarded by the
City after the City performs all necessary searches,
inquiries, exploration, and analysis of the Bids. The City
may require demonstration of competency and, at its sole
discretion, conduct site visit(s) and inspections of the
Bidder’s place of business, require the Bidder to furnish
documentation or require the Bidder to attend a meeting
to determine the Bidder’s qualifications and ability to meet
the terms and conditions of this Contract. The Bid shall be
awarded to the lowest responsible and responsive bidder
whose Bid best serves the interests of and represents the
best value to the City in conformity with the criteria set
forth in Section 62-8 of the City Code. No Notice of Award
will be given until the City has concluded any
investigation(s) as they deem necessary to establish the
Bidder’s capability to perform the Services as described in
this ITB, RFQ or ITQ, as substantiated by the required
professional experience, client references, technical
knowledge and qualifications; and sufficient labor and
equipment to comply with the City’s established standards,
as well as the financial capability of the Bidder to perform
the Work in accordance with the Contract Documents to
the satisfaction of the City within the time prescribed. The
City reserves the right to reject the Bid of any Bidders on
the basis of these queries and investigations and who does
not meet the City’s satisfaction, even though the firm may
be the lowest dollars and cents Bid. In analyzing Bids, the
City will also take into consideration client references, past
work experience and work product, proven ability to
satisfactorily perform. If the Contract is awarded, the City
will issue the Notice of Award and give the successful
Bidders a Contract for execution within ninety (90) days
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 14
after opening of Bids. The City specifically reserves the
right to award the contract to a Bidder who is not
necessarily the lowest dollars and cents bidders on the
basis of the results of these queries and investigation(s).
1.39 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the
Performance Bond, the Certificates of Insurance and such
other Documents as required by the Contract Documents
shall be executed and delivered by Contractor to the City
within ten (10) calendar days of receipt of the Notice of
Award.
1.40 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all
laws, ordinances, rules and regulations applicable to the
Work. If the Contractor observes that the Specifications
are at variance therewith, they will give the City prompt
written notice thereof, and any necessary changes shall be
adjusted by an appropriate modification. If the Contractor
performs any Work knowing it to be contrary to such laws,
ordinances, rules and regulations, and without such notice
to the City, they will bear all costs arising wherefrom.
Where portions of the Work traverse or cross federal, state,
county or local highways, roads, streets, or waterways, and
the agency in control of such property has established
standard specifications, the most stringent specifications,
rules and regulations will apply.
1.41 TAXES:
The City of Sunny Isles Beach is exempt from sales tax
imposed by the State and/or Federal Government. Florida
Sales Tax Exemption No. 23-00-477131-54C appears on
each work order. Exemption certificates are available upon
request.
1.42 DUTY TO DEFEND, INDEMNIFY AND SAVE
HARMLESS:
In consideration of the separate sum of twenty-five dollars
($25.00) and other valuable consideration, the Contractor
shall defend, indemnify and hold harmless the City, its
officers, agents and employees, from or on account of any
injuries or damages, received or sustained by any person
or persons during or on account of any operations
connected with the Work described in the Contract
Documents, or by or in consequence of any negligence in
connection with the same; or by use of any improper
materials or by or on account of any act or omission of the
said Contractor or his Sub-Contractor, agents, servants or
employees. The Contractor will defend, indemnify and
hold harmless the City and their agents or employees from
and against all claims, damages, losses and expenses
including attorneys' fees arising out of or resulting from the
performance of the Work, provided that any such claim
damage, loss or expense (a) is attributable to bodily injury,
sickness, disease or death, or to injury to or destruction of
tangible property (other than Work itself) including the loss
of use resulting wherefrom and (b) is caused in whole or
in part by any negligent act or omission of the Contractor,
Sub-Contractor, anyone directly or indirectly employed by
any of them or anyone for whose acts any of them may be
liable, regardless of whether or not it is caused by a party
indemnified hereunder. In the event that a court of
competent jurisdiction determines that Sec. 725.06 (2),
F.S. is applicable to this Work, then in lieu of the above
provisions of this section the parties agree that Contractor
shall indemnify, defend and hold harmless the City, their
officers and employees, to the fullest extent authorized by
Sec. 725.06 (2) F.S., which statutory provisions shall be
deemed to be incorporated herein by reference as if fully
set forth herein. In the event that any action or proceeding
is brought against City by reason of any such claim or
demand, Contractor, upon written notice from City shall
defend such action or proceeding by counsel satisfactory
to City. The indemnification provided above shall obligate
Contractor to defend at its own expense or to provide for
such defense, at City’s option, any and all claims of liability
and all suits and actions of every name and description that
may be brought against City, excluding only those which
allege that the injuries arose out of the sole negligence of
City, which may result from the operations and activities
under this Contract whether the Work be performed by
Contractor, its Sub-Contractors, or by anyone directly or
indirectly employed by either.
1.43 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Performance
Standards and Technical Specifications.
1.44 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if
they make a general assignment for the benefit of their
creditors, or if a trustee or receiver is appointed for the
Contractor or for any of their property, or if they file a
petition to take advantage of any debtor’s act, or to
reorganize under bankruptcy or similar laws, or if they
repeatedly fails to supply sufficient skilled workmen or
suitable materials or equipment, or if they repeatedly fail
to make prompt payments to Sub-Contractors or for labor,
materials or equipment or they disregard laws, ordinances,
rules, regulations or orders of any public body having
jurisdiction, or if they disregard the authority of the City,
of if they otherwise violate any provision of, the Contract
Documents, then the City may, without prejudice to any
other right or remedy and after giving the Contractor and
the surety ten (10) days written notice, terminate the
services of the Contractor and take possession of the
Project and of all materials, equipment, tools, construction
equipment and machinery thereon owned by the
Contractor, and finish the Work by whatever method they
may deem expedient. In such case the Contractor shall
not be entitled to receive any further payment until the
Work is finished. If the unpaid balance of the Contract
Price exceeds the direct and indirect costs of completing
the Project, including compensation for additional
professional services, such excess shall be paid to the
Contractor. If such costs exceed such unpaid balance, the
Contractor will pay the difference to the City. Such costs
incurred by the City will be determined by the City and
incorporated in a Change Order. If after termination of the
Contractor under this Section, it is determined by a court
of competent jurisdiction for any reason that the
Contractor was not in default, the rights and obligations of
the City and the Contractor shall be the same as if the
termination had been issued pursuant to this document.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 15
1.44.1 Where the Contractor’s services have been so
terminated by the City said termination shall
not affect any rights of the City against the
Contractor then existing or which may
thereafter accrue. Any retention or payment of
moneys by the City due the Contractor will not
release the Contractor from liability.
1.44.2 Upon ten (10) days written notice to the
Contractor, the City may, without cause and
without prejudice to any other right or remedy,
elect to terminate the Agreement. In such
case, the Contractor shall be paid for all Work
executed and accepted by the City as of the
date of the termination. No payment shall be
made for profit for Work which has not been
performed.
1.45 MISCELLANEOUS:
Bidders acknowledge the following miscellaneous
conditions:
1.45.1 Whenever any provision of the Contract
Documents requires the giving of written notice
it shall be deemed to have been validly given if
delivered in person to the individual or to a
member of the firm or to an officer of the
corporation for whom it is intended, or if
delivered at or sent by registered or certified
mail, postage prepaid, to the last business
address known to them who gives the notice.
1.45.2 The Contract Documents shall remain the
property of the City. The Contractor shall have
the right to keep one record set of the Contract
Documents upon completion of the Project.
1.45.3 The duties and obligations imposed by these
General Conditions, Special Conditions and
Supplemental Conditions and the rights and
remedies available hereunder, and, in
particular but without limitation, the
warranties, guarantees and obligations
imposed upon Contractor and those in the
Special Conditions and the rights and remedies
available to the City, shall be in addition to, and
shall not be construed in any way as a
limitation of, any rights and remedies available
by law, by special guarantee or by other
provisions of the Contract Documents.
1.45.4 Should the City or the Contractor suffer injury
or damage to its person or property because of
any error, omission, or act of the other or of
any of their employees or agents or others for
whose acts they are legally liable, claim shall
be made in writing to the other party within a
reasonable time of the first observance of such
in jury or damage.
1.46 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by
jury in State or Federal Court proceedings in respect to any
action, proceeding, lawsuit or counterclaim based upon the
Contract Documents or the performance of the Work there
under.
1.47 GOVERNING LAW:
The Contract shall be construed in accordance with and
governed by the law of the State of Florida.
1.48 VENUE:
Venue of any action to enforce the Contract Documents
shall be in Miami-Dade County, Florida.
1.49 PROJECT RECORDS:
City shall have right to inspect and copy during regular
business hours at City’s expense, the books and records
and accounts of Contractor which relate in any way to the
Project, and to any claim for additional compensation made
by Contractor, and to conduct an audit of the financial and
accounting records of Contractor which relate to the
Project. Contractor shall retain and make available to City
all such books and records and accounts, financial or
otherwise, which relate to the Project and to any claim for
a period of three years following final completion of the
Project. During the Project and the three year period
following final completion of the Project, Contractor shall
provide City access to its books and records upon five days
written notice.
1.50 SEVERABILITY:
If any provision of the Contract or the application thereof
to any person or situation shall to any extent, be held
invalid or unenforceable, the remainder of the Contract,
and the application of such provisions to persons or
situations other than those as to which it shall have been
held invalid or unenforceable shall not be affected thereby,
and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.51 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the
Contract. Services provided by the Contractor shall be by
employees of the Contractor and subject to supervision by
the Contractor, and not as officers, employees, or agents
of the City. Personnel policies, tax responsibilities, social
security and health insurance, employee benefits,
purchasing policies and other similar administrative
procedures, applicable to services rendered under the
Contract shall be those of the Contractor.
1.52 SUBCONTRACTORS:
No Subcontracting or use of a temporary labor force is
permitted for this Contract. The City may permit
subcontracting for specialized landscape maintenance
services that are not within the basic scope of services for
this Contract. In said special circumstances, the Contractor
must obtain the prior written approval of the City before
subcontracting any portion of specialized grounds
maintenance work.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 16
1.53 CONSULTANT SERVICES:
The City, at its sole discretion may hire a Consultant who
may serve the City’s representative for the Project. Where
a Consultant has been identified, the Consultant and the
Project Manager will both have authority to act on behalf
of the City to the extent provided in the Contract
Documents and as outlined in Article 1.54, Authority of the
Project Manager, where such authority has been delegated
in writing by City Manager.
1.54 AUTHORITY OF THE PROJECT MANAGER(S):
The City Manager hereby authorizes the Project
Manager(s) to determine, all questions of any nature
whatsoever arising out of, under or in connection with, or
in any way relating to or on account of the Work, and
questions as to the interpretation of the Work to be
performed under the Contract Documents. The Project
Manager may delegate some of the authority contained in
the Article to the Consultant.
The Contractor is bound by all determinations or orders of
the Project Manager(s) and must promptly respond to
requests of the Project Manager(s), including the
withdrawal or modification of any previous order, and
regardless of whether the Contractor agrees with the
Project Manager’s determination or requests. Where
requests are made orally, the Project Manager(s) will follow
up in writing, as soon thereafter is practicable.
The Project Manager(s) and Consultant have authority to
act on behalf of the City to the extent provided by the
Contract, unless otherwise modified in writing by the City.
All instructions to the Contractor will be issued through the
City Manager or designee or the Project Manager.
The Project Manager(s) will not be responsible for
construction means, methods, techniques, sequences or
procedures, or for safety precautions and programs in
connection with the Work, and will not be responsible for
the Contractor’s failure to carry out the Work in accordance
with the Contract Documents.
All interpretations and recommendations of the Project
Manager(s) and Consultant will be consistent with the
intent of the Contract Documents.
Interpretation of the Contract terms and conditions will be
issued by the City’s Procurement Manager.
The Project Manager(s) and Consultant will have authority
to reject Work that does not conform to the Contract
Documents. Whenever, in their opinion, it is considered
necessary or advisable to ensure the proper completion of
Work the Project Manager or Consultant have authority to
require special inspections or testing of the Work, whether
or not such Work is fabricated, installed or completed.
The Project Manager’s authority to act under this
paragraph, or any decision made in good faith either to
exercise or not to exercise such authority, give rise to any
duty or responsibility of the Project Manager to the
Contractor, any subcontractor, supplier or any of their
agents, employees, or any other person performing any of
the Work.
The Project Manager is not responsible for the acts or
omissions of the Contractor, any Subcontractor, or any of
their agents or employees, or any other persons
performing any of the Work.
1.55 HURRICANE PREPAREDNESS:
During such time as are designated by the United States
Weather Bureau or Miami-Dade County as being a severe
weather event, including a hurricane watch or warning, the
Contractor, at no cost to the City, must take all precautions
necessary to secure any Work in response to all threatened
storm events, regardless of whether the Contractor has
given notice of same, in accordance with the Miami-Dade
County Code.
Compliance with any specific severe weather event or alert
precautions will not constitute additional work. In the
event of a severe weather event, the City must be a priority
client to the Contractor. At a minimum, Contractor must
respond to the City’s request in accordance with its
Emergency Response Plan under Article 2.34.
1.56 TIME FOR COMPLETION:
Time is of the essence with regard to completion of the
Work to be performed under the Contract. Contractor will
promptly perform its duties under the Contract and will
give the Work as much priority as is necessary to cause the
Work to be completed on a timely basis.
Delays and extensions of time may be allowed only in
accordance with the provisions of the Contract. The time
allowed for completion of the work will be stated in the Bid.
End of Section
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 17
Section 2
Special Terms and Conditions
2.1 PURPOSE OF BID:
The City of Sunny Isles Beach (the “City”) intends to secure the services of a qualified, experienced
and licensed contractor(s) with a minimum of ten years experience to provide Landscape
Maintenance Services, in accordance with the terms, conditions and specifications contained in this
Invitation to Bid (ITB). It is the intent of this bid document that all work shall result in compliance
with the contract documents and all regulatory requirements applicable to such service.
2.2 PRE-BID CONFERENCE
A MANDATORY Pre-Bid Conference is scheduled for the time and location shown in the Notice to
Bidder. It is mandatory that all Bidders attend the pre-bid conference. Failure to attend the
mandatory pre-bid conference shall be cause for disqualification. No claim of ignorance by the
Bidder of conditions that exist, or that may hereinafter exist as a result of failure to make the
necessary examinations or investigations or failure to fulfill in every detail the requirements of the
contract documents, will be accepted as basis for varying the requirements of the City of Sunny
Isles Beach. Oral statements may not be relied upon and will not be binding or legally effective.
As such an addendum will be issued if any alterations are made to the specifications contained
herein.
2.3 TERM
This contract will commence upon execution by both parties which shall be the effective date
succeeding approval of the contract by the City Commission, or designee, unless otherwise
stipulated in the Notice of Award letter; and contingent upon the completion and submittal of all
required proposal documents. This contract shall remain in effect for one (1) year; provided that
the services rendered by the Bidder during the contract period are satisfactory.
2.4 OPTIONS TO RENEW
Prior to, or upon completion of that initial term, the City shall have the option at its sole discretion
to renew this contract for an additional four (4) one (1) year renewal terms. Prior to completion
of each exercised contract term, the City may consider an adjustment to price based on changes
in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers
(CPI-W): Miami-Fort Lauderdale, FL.
It is the Bidder’s responsibility to request any pricing adjustment under this provision, which shall
not exceed 5%. For any adjustment to commence on the first day of any exercised option period,
the Bidder’s request for adjustment shall be submitted no later than ninety (90) days prior to
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 18
expiration of the then current contract term. In no event will the price be increased or decreased
by a percentage greater than the percentage change reflected in the C.P.I. as published by the
U.S. Department of Labor. If no adjustment request is received from the Bidder, the City will
assume that the Bidder has agreed the optional term may be exercised without pricing adjustment.
Any adjustment request received after the commencement of a new option period may not be
considered.
The City reserves the right to negotiate lower pricing for the additional term(s) based on market
research information or other factors that influence price. The City reserves the right to apply any
reduction in pricing for the additional term(s) based on the downward movement of the applicable
index.
The City reserves the right to reject any price adjustments submitted by the Bidder and/or to not
exercise any otherwise available option period based on the proposed price adjustments. Any
continuation of the contract beyond the initial period, and any option subsequently exercised shall
be at the sole discretion of the City, and not a right of the Bidder. Renewals shall be exercised
only when such continuation is clearly in the best interest of the City.
Should the Bidder decline the City’s right to exercise the option period, the City may consider the
Bidder in default, which may affect the Bidder’s eligibility for future contracts.
NOTE: IF MULTIPLE BIDDERS ARE INVOLVED UNDER THE GIVEN CONTRACT, ANY
OPTIONS TO RENEW WILL BE RESTRICTED TO THE SPECIFIC ITEMS OF WORK
INITIALLY AWARDED TO ANY SPECIFIC BIDDER.
2.5 METHOD OF AWARD
Following the review of proposals, the lowest responsible, responsive bidder(s) meeting all terms,
conditions, and specifications of the ITB shall be recommended for award either by bid item, bid
group, or for the entirety of all bid items, as deemed in the best interest of the City. The City
Manager may also reject all proposals received. In determining the lowest responsible, responsive
bidder, and in addition to price, section 62-8 of the City Code provides that the City may consider
the following:
The ability, capacity and skill of the bidder to perform the Contract.
Whether the bidder can perform the Contract within the time specified, without delay or
interference.
The character, integrity, reputation, judgment, experience and efficiency of the bidder.
The quality of performance of previous contracts.
The previous and existing compliance by the bidder with laws and ordinances relating to
the Contract.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 19
No contract will be awarded to, any person who is in arrears to the City of Sunny Isles Beach, upon
any debt or contract, or who has defaulted, as surety or otherwise, upon any obligation to any
public agency, or who is deemed irresponsible or unreliable by the City Commission of the City of
Sunny Isles Beach, in its sole discretion.
2.6 MULTIPLE AWARD
The City may award multiple Bidders (primary, secondary and tertiary) as available, by line item,
by group, or in its entirety. The City will endeavor to utilize Bidders in order of award. The lowest
Bidder for each group shall be considered the primary awardee and should receive the largest
volume of work, upon meeting the required qualifications and acceptance to the City’s terms.
However, the City may utilize other Bidders in the event that: 1) a contract Bidder is not or is
unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest
of the City to do so regardless of reason. In the event that one of the successful bidders (primary,
secondary or tertiary) are deemed to be performing unsatisfactorily as determined by the City, the
City may opt to award their designated bid group to the Bidder performing to City’s approval.
2.7 CONTRACTOR’S EMPLOYEES AND REQUIRED IDENTIFICATION
Contractor is responsible for performing criminal background checks and employee verification on
all individuals that will be assigned to this contract. Employees of the Contractor must be 18 years
or older. Contractor’s employees shall be considered to be at all times the sole employees of the
Contractor under the Contractor’s sole discretion and not an employee or agent of the City. The
Contractor shall supply competent and physically capable employees, and the City may require the
Contractor to immediately remove an employee it deems careless, incompetent, insubordinate, or
otherwise objectionable and whose continued employment is not in the best interest of the City.
Prior to working in the City, all managers and employees of Contractor, any independent
contractors, and any subcontractors shall be required to undergo background checks. A thorough
State and national background check that identifies an individual’s entire criminal history shall be
conducted in accordance with Section 435.03, Florida Statutes (level 1 screening) and all other
applicable law. A background check shall be conducted on new employees prior to employment
and on each employee at least once every three years. Prior to the beginning of the contract term
and upon agreed renewals the contractor shall submit written certification to the City that
Contractor has complied with the City’s requirement regarding background checks on all
employees. The Contractor shall submit to the Project Manager within fourteen (14) days of the
execution of the Contract a list of all personnel proposed to work under the Contract and who have
passed the background check. The list shall be updated immediately when changes occur. The
certifying document shall be signed by the authorized officer of the corporation. Failure to perform
a state and national criminal background check in accordance with the rules above shall be cause
for termination of the Agreement. The Successful Bidder(s) shall bear all cost associated with the
criminal background check.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 20
2.8 PRICE
Unit prices shall remain fixed and firm through the term of the contract.
2.9 PERFORMANCE AND PAYMENT BOND
The City of Sunny Isles Beach shall require the successful Bidder to furnish a Performance and
Payment Bond in the amount of 100% of the total Basic Services “recurring monthly” (The subtotal
of lines 1-76 of the bid form) of the extended total, with the City of Sunny Isles Beach as the
Obligee, as security for the faithful performance of the Contract and for the payment of all persons
performing labor or furnishing materials in connection herewith within ten (10) calendar days after
notification of the award by the City. The bonds shall be with a surety company authorized to do
business in the State of Florida. The Bond(s) shall not contain a provision allowing the Surety(ies)
to cancel the Bonds prior to the completion of the Contract, including any optional renewal periods.
2.10 BID BOND
The City of Sunny Isles Beach shall require that every Bidder furnish a Bid Bond in the amount of
5% of the total Basic Services “recurring monthly” (The subtotal of lines 1-76 of the bid form) of
the extended total.
2.11 INSURANCE
Comprehensive General Liability with minimum limits of Five Million Dollars ($5,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage
must be afforded on a form no more restrictive than the latest edition of the Comprehensive
General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office,
and must include:
Premises and Operation
Workers Compensation (Statutory Limits)
Independent Contractors
Products and/or Completed Operations Hazard
Broad Form Property Damages
Broad Form Contractual Coverage applicable to this specific Contract, including any hold
Harmless and/or indemnification agreement.
Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and Property
Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage
must be afforded on a form no more restrictive than the latest edition of the Business Automobile
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 21
Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and
must include:
Owned Vehicles;
Hired and Non-Owned Vehicles;
Employers’ Non-Ownership.
Before starting the Work, the Bidder will file and make sure that all certificates of insurance
required by this document and by the Contract are in the City’s possession. These
certificates shall contain a provision that the coverage afforded under the policies will not
be canceled or materially changed until at least thirty (30) days prior written notice has
been given to the City manager or his designee by certified mail. The City shall be named
as an additional insured on the above-referenced policies.
The Bidder agrees that if any part of the Work under the Contract is sublet, they will require
the Sub-Bidder(s) to carry insurance as required, and that they will require the Sub-
Bidder(s) to furnish to them insurance certificates same as to those required by the City in
this section.
2.11.1 Cancellation and Re-Insurance:
If any insurance should be canceled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Contractor and must be approved by the City. At the option of the City, either the
Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond,
in a form satisfactory to the City, covering the same.
2.11.2 NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR
ON EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE
SHOWN AS AN ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
2.12 MONTHLY INVOICING
Cut-off date is the end of the last business day of the month. Bidder shall submit by the 10th day
of the following month Bidder's completed Invoice. Should the 10th fall on a weekend or holiday,
Contractor shall submit his application on the next workday.
Bidder is advised that processing of invoices must follow this schedule, as the City has funding
requirements and other payment obligations which may prevent payment of late Invoice for that
month’s billing cycle. A late Invoice with a recommendation for payment will be paid in the next
month’s billing cycle.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 22
2.13 FEDERAL, LOCAL AND STATE REGULATIONS
Bidder shall submit a copy of the following licenses and keep them current throughout the term of
the Contract: Certified Pest Control Operator in Lawn and Ornamentals licensed by the State of
Florida, ISA certified Arborist, Miami-Dade County Irrigation License, Dade County Occupational
License; and current Local Business Tax Receipt.
2.14 PERSONNEL REQUIREMENTS/QUALIFICATIONS
The Contractor will provide staff that is able to perform work at the highest standards of
horticultural excellence. Key staff shall have current knowledge of best management practices
regarding safety, plant health, pruning, Integrated Pest Management, pesticide application,
hazardous material spill response, and irrigation maintenance. The City reserves the right to
demand the replacement of Contractor’s staff who do not meet the City’s standards for safety,
professionalism, or horticultural knowledge.
The Contractor must manage the total Work effort associated with the Services required to assure
fully adequate and timely completion of these Services in accordance with the Performance
Standards and Technical Specifications. Such management includes, but is not limited to, planning,
report preparation, establishing and maintaining records, and quality control. The Contractor must
provide staff with the necessary management expertise to assure the performance of the required
Work; and, trained and experienced field and office personnel who meet established standards to
effectively perform the Services required and who exhibit capability to perform with minimum
supervision. It is the City’s preference that turnover be kept to a minimum with personnel to
ensure a continuity of operations through the Contract term.
2.14.1 PROGRAM MANAGER
The Program Manager shall be responsible for the City of Sunny Isles Beach and must be
a senior level management employee and have full authority on a day-to-day basis to act
on behalf of the Contractor on all matters pertaining to the performance of the Work under
this Contract. The Program Manager shall have the authority to make immediate and
binding decisions on behalf of the Contractor without obtaining any approvals from others
regarding the disbursement of any resources needed including but not limited to materials,
equipment, labor, chemicals or otherwise as directed by the City. This person shall be
available to attend all meetings with the City within twenty-four (24) hours of notification
at no charge as directed by the City, shall be available to the City within one (1) hour
notification for emergencies at all times at no charge, including facility maintenance duties,
boarding up of facilities, and other work as directed by the City, shall be present at all
special events, programs and activities as directed by the City, and be present at all
planning meetings at no charge, with twenty-four (24) hour notice. Special events are
typically held on weekends and evenings, and Contractor shall receive schedule of events.
There are typically twenty (20) or more major events per year. This person shall be
available to City for routine, weekly, and as-needed inspections of all landscaped areas as
directed by the City, shall be available to the City’s Project Manager(s) and Consultant as
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 23
directed by the City for inspections, reviews, and consultation via telephone or other
approved wireless communications on a 24/7/365 basis. When this person is out of town,
an alternate contact shall be provided, and shall be approved at the City’s sole discretion.
The Program Manager must be available to discuss Contract matters and performance
issues with the Project Manager(s) or Consultant during regular City business hours and
within one (1) hour during other times. This can be accomplished in person, or by
telephone, as appropriate depending on the circumstances. The duties will be performed
at no additional labor or travel charges. The Contractor must provide to the Project
Manager(s) the contact information (i.e. phone, email address, cell phone, etc.) for the
Program Manager and an alternate individual, within five (5) days of execution of the
Contract. A resume of the Program Manager must be submitted with the Contractor’s
Qualifications as specified in Section 7, which must include all contact information (i.e.
telephone, email address, cell phone, etc.). The Contractor must provide an updated list
no less than five (5) days of any changes of the Program Manager or contact information
provided. Foreman, Field Supervisors, Account Managers, etc. are not acceptable.
2.14.2 FIELD SUPERVISOR
The Contractor must provide two (2) qualified on-site full-time working Field Supervisors
to manage Contractor’s personnel at the Work sites. One (1) Field Supervisor shall be
assigned to the Cultural & Community Services Department and one shall be assigned to
the Public Works Department. These people (and their substitutes) must have full
authority to act for the Contractor on all matters relating to the daily performance of the
Work at the Work site(s). The Field Supervisors must be the central point of contact in
the field for the City; and, must effectively communicate in English. The Field Supervisors
must understand and be able to fulfill, completely and clearly, the Performance Standards
and Technical Specifications and reporting requirements of the Contract. A resume of the
Field Supervisors must be submitted with the Contractor’s Qualifications as specified in
Section 7, which must include all contact information (i.e. telephone, email address, cell
phone, etc.). The field supervisors must have a minimum of ten (10) years combined
horticultural education and experience as a landscape field maintenance supervisor on
contracts of similar size, scope, and complexity, and must remain on-site at all times while
Work is being performed under the Contract. When the on-site working Field Supervisor
is absent for the day or for an extended period (more than 4 hours), the Project Manager(s)
must be notified and the Contractor must appoint a qualified substitute. Within five (5)
days of execution of the Contract, the Contractor must provide the Project Manager(s) with
a cellular phone number for the Field Supervisor where he/she can be reached at all times.
2.14.3 The Contractor must provide a minimum of twelve (12) full time staff in addition to the
two (2) on-site Field Supervisors stationed in the City during weekdays. During weekends,
the Contractor must provide a minimum of one (1) on-site Field Supervisor and six (6) full
time staff. All Work shall be accomplished between the hours of 7:00 A.M. to 5:00 P.M.
Monday through Friday. The minimum required staff is for routine landscape maintenance
services only and does not include services such as annual flower change-outs, shrub
replacement, special projects, irrigation repair, tree and palm pruning. The Contractor is
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 24
responsible to provide additional staff as needed to perform this work and all other work
contained in this ITB.
The City shall not be liable for any overtime costs for any staff working in excess of eight
(8) hours per day or (40) hours per week in order to accomplish the Work in accordance
with the Performance Standards.
2.14.4 PERSONNEL QUALIFICATIONS
The Contractor must furnish sufficient competent and qualified personnel to perform all
Work specified in the Contract. The Contractor must submit within fourteen (14) days of
execution of the Contract, a list of all personnel proposed to work under the Contract. The
list must be updated immediately when changes occur.
2.14.5 All irrigation maintenance and repairs shall be performed by, or under the direct supervision
of a Certified Irrigation Technician.
2.14.6 All pesticide applications shall be performed by a Contractor licensed and insured as a State
of Florida Licensed Commercial Applicator. In addition, the staff performing the pesticide
application shall be licensed as Commercial Operators per Florida Statute Chapter 482 and
Rule 5E-14.
2.14.7 All pruning will be performed by, or under the direct on-site supervision of, staff with proper
documented education and training in proper pruning techniques. Pruning shall be
performed under the supervision of an ISA certified Arborist with a minimum five (5) years
experience with South Florida trees. The certified arborist shall be on site at all times when
pruning occurs.
2.14.8 All Maintenance of Traffic personnel shall be trained and certified in accordance with FDOT
Temporary Traffic Control (TTC) standard specifications.
2.14.9 The Contractor shall be available to meet with all public utilities to locate all irrigation and
hydraulic lines prior to excavation by the utility company. The Contractor is to act as the
City’s Representative in order to avoid unnecessary damage to irrigation lines.
2.15 PROFESSIONAL ORGANIZATIONS/CERTIFICATIONS
The Contractor, as a minimum, must be a member, in good standing, of the following organizations:
Florida Nursery, Growers and Landscape Association (FNGLA) membership
Florida Certified Landscape Contractor (FCLC) certification
Tree Care Industry Association (TCIA) and/or International Society of Arboriculture
(ISA) membership
ISA certified Arborist
FDOT certified Worksite Traffic Supervisor for Temporary Traffic Control (TTC)
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 25
The Contractor shall submit proof of membership along with required certificates with the Bid
submittal, and provide concurrent proof of membership and certifications annually throughout the
duration of the contract, including renewals, if any. Failure to submit the certificates and proof of
memberships may result in rejection of the Bid, due to unresponsiveness.
2.16 UNIFORM/APPEARANCE
Contractor personnel located at Work sites must present a neat appearance, and must wear distinct
clothing bearing the Contractor’s name for easy identification. All Contractor employees, including
the Field Supervisor, must wear a distinctive and neat uniform, which the Contractor must supply
at no cost to the employee. Any color or color combination may be used for the uniforms. The
following clothing types are not to be worn: tube tops, tank tops, shorts, leotards, sandals, cutoffs,
multicolored pants/shorts, items in disrepair, or any other inappropriate or offensive clothing as
determined by the Project Manager(s) to be unacceptable for representing the City. The Project
Manager(s) may request the removal of any employee not properly uniformed.
2.17 STANDARDS OF CONDUCT
The Contractor must maintain satisfactory standards of employee competency, conduct,
appearance, and integrity, and must take such disciplinary action against his/her employees, as
necessary. Each Contractor employee is expected to adhere to standards of conduct that reflect
credit on themselves, their employer, the community, and the City. Being that the Contractor will
be visible at all times to the public during the performance of its duties under the Contract, the
Contractor should ensure its employees continue to adhere to standards of conduct while on
breaks. Contractor’s employees must not sleep or lay down in public view at any time during the
Work. If any of Contractor’s employees are found sleeping or laying down in public view by City
staff, or if such activity is reported by the public and verified by the City, the City may impose a
performance penalty of $250 per occurrence assessed to the Contractor.
2.18 ALCOHOL AND CONTROLLED SUBSTANCES
The Contractor’s employees must not possess, distribute, consume, use or cause to be used, any
controlled substance or alcohol on the Work sites. Any Contractor employee under the influence
of alcohol or a controlled substance must not be permitted to perform any Work under the Contract.
Any Contractor or Contractor employee found to be in violation of this requirement will be
permanently prohibited from performing any Work under this Contract. Actions taken under this
Article must not relieve the Contractor of the obligation to provide sufficient personnel to perform
adequate and timely Service as required in this Contract.
2.19 EMPLOYEE SAFETY REQUIREMENTS
The Contractor must require their employees to comply with the instructions pertaining to conduct,
safety and health regulations forming a part of this Contract. All equipment operators must wear
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 26
safety protection equipment required or recommended by the equipment manufacturer and OSHA;
and, all power operating equipment, truck, hand, mechanical or vehicular tools, etc. must be
operated within the safety parameters defined by OSHA. Equipment must be carefully maintained
and operated with proper safety guards and devices installed and fully operational and with
discretion when near pedestrians or vehicles. All employees must wear a safety vest when working
by roads and in areas with vehicular traffic.
2.20 EMPLOYEE TRAINING/OPERATING OF EQUIPMENT
The Contractor must ensure that all employees have been properly trained, certified, and/or
licensed to operate power equipment, power and mechanical tools, mowers, trucks, and etc., and
must maintain records of all training, qualifications and certifications to be made available for the
City’s review upon request. The Contractor must provide training to all employees, at Contractor’s
expense, to ensure the competencies in performing tasks are met to prevent the endangerment of
personnel or the public. At no time must the safeguards on lawn mower, edger, weed eater or any
other power equipment with factory installed safety measures be altered, turned off or used
improperly. All safeguards must be in place and operational at all times. Employees must not be
permitted to use radios, cell phones, texting devices, mp3 players, or other media devices, while
operating equipment and may be subject to removal from the Work site for repeated violations.
Employees are prohibited from smoking during performance of the Work under this Contract.
2.21 SAFETY PRECAUTIONS
Contractor is solely responsible for initiating, maintaining and supervising all safety precautions and
programs in connection with the Work. Contractor must take all necessary precautions for the
safety of, and must provide the necessary protection to prevent damage, injury or loss to:
All employees on the Project site(s) and other persons who may be affected thereby;
All the Work and all materials or equipment to be incorporated therein, whether in storage
on or off the Project site(s).
Other Property at the Project site(s) or adjacent thereto, including trees, shrubs, lawn,
walks, pavements, roadways, structures and utilities.
The Contractor must take all necessary precautions for the safety of employees in the performance
of the Work on, about or adjacent to the premises, and must comply with all applicable provisions
of Federal, State, and local laws, including, but not limited to the requirements of the Occupational
Safety and Health Act of 1970 (OSHA), and amendments thereto, to prevent accidents or injury to
persons on, about or adjacent to the premises where the Work is being performed. Contractor
must notify owners of adjacent property and utilities when execution of the Work may affect them.
The Contractor must comply with the OSHA “Federal Right to Know” Regulation, 29 CFR 1910,
1915, 1917, 1918, and 1926, regarding informing employees of toxic substances in the workplace,
providing training, and emergency procedures.
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Contractor must adhere to applicable environmental protection guidelines for the duration of the
Work. The Contractor must comply with all codes, ordinances, rules, orders and other legal
requirements of public authorities (including OSHA, EPA, DERM, the City, Miami-Dade County, State
of Florida), which bear on the performance of the Work.
The Contractor must provide such equipment and facilities as are necessary or required, in the
case of accidents, for first aid service to person who may be injured during the Project(s) duration.
Barricades shall be provided by the bidder when work is performed in areas traversed by persons,
or when deemed necessary by the City Project Manager(s).
Contractor’s duties and responsibilities for the safety and protection of the Work must continue
until such time as all the completion of the Contract.
2.22 MATERIAL SAFETY DATA SHEETS
In compliance with Chapter 442, Florida Statutes, any toxic substance listed in Section 38F-41.03
of the Florida Administrative Code delivered as a part of the Project must be accompanied by a
Material Safety Data Sheet (MSDS) which must be obtained from the manufacturer. The MSDS
must include the following information:
The chemical and the common name of the substance.
The hazards or other risks in the use of the substance, including:
o The potential for fire, explosion, corrosion, and reaction;
o The known acute and chronic health effects of risks from exposure, including the
medical conditions which are generally recognized as being aggravated by
exposure to the substance; and
o The primary routes of entry and symptoms of overexposure.
The proper precautions, handling practices, necessary personal protective equipment, and
other safety precautions in the use of or exposure to the substances, including appropriate
emergency treatment in the case of overexposure.
The emergency procedures for spills, fire, disposal, and first aid.
A description in lay terms of the known specific potential health risks posed by the
substance intended to alert any person reading information.
The year and month, if available, that the information was compiled and the name, address, and
emergency telephone number of the manufacturer responsible for preparing the information.
2.23 PROTECTION OF PROPERTY, UTILITIES, AND THE PUBLIC
The Contractor must continuously maintain adequate protection of all its Work from all losses or
damage and must protect public and private property, and utilities from injury or loss arising in
connection with the Work, and take all necessary precautions to prevent accidents, injuries, or
damage to persons or property on or near the Work.
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The Contractor is solely responsible for, and must replace and make good all loss, injury, or damage
to any property including, but not limited to, landscaping, irrigation, walks, drives, structures, or
utilities resulting from performance of the Work.
2.24 CONTRACTOR’S RESPONSIBILITY FOR UTILITY PROPERTIES AND SERVICE
Where the Contractor’s operations could cause damage or inconvenience to telephone, fiber optic,
television, electrical power, oil, gas, water, sewer, or irrigation systems, the Contractor must make
all arrangements necessary for the protection of these utilities and services or any other known
utilities.
Notify all utility companies that are affected by the construction operation at least forty-eight (48)
hours in advance. Under no circumstance expose any utility without first obtaining permission from
the appropriate agency. Once permission has been granted, locate, expose, and provide temporary
support for all existing underground utilities and utility poles where necessary.
The Contractor and its Subcontractors will be solely and directly responsible to the owner and
operators of such properties for any damage, injury, expense, loss, inconvenience, delay, suits,
actions, or claims of any character brought because of any injuries or damage which may result
from the construction operations under the Contract Documents.
Neither the City nor its officers or agents will be responsible to the Contractor for damages as a
result of the Contractor’s failure to protect property encountered in the Work.
In the event of interruption to domestic water, sewer, storm drain, or other utility services as a
result of accidental breakage due to construction operations, Contractor must promptly notify the
owner, any required regulatory authority, and the Project Manager(s). Contractor shall also
cooperate with said authority in restoration of service as promptly as possible and bear all costs of
repair and any required interim measures to ensure safety. In no event will interruption of any
utility service be allowed unless granted by the owner of the utility.
In the event water service lines that interfere with trenching are encountered, the Contractor may,
by obtaining prior approval of the water utility, cut the service, dig through, and restore the service
with similar and equal materials at the Contractor’s expense and as approved by the Project
Manager(s).
The Contractor shall replace with material approved by the Project Manager(s) or Consultant, at
Contractor’s expense, any and all other laterals, existing utilities or structures removed or damaged
during construction, unless otherwise provided for in the Contract Documents and as approved by
the Project Manager(s) or Consultant.
The Contractor shall replace with material approved by the Project Manager or Consultant, at
Contractor’s expense, any existing utilities damaged during the Work.
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2.25 ACCESS TO WATER AND UTILITIES
The Contractor is responsible for providing all water and power required for the performance of
the Work, including the use of a generators, fuel, etc. The use of a generator may be subject to
the prior approval of the Project Manager(s) and may be withheld when the Work is in a primarily
residential neighborhood. Electrical power required during construction must be installed by a
qualified electrical contractor approved by the Project Manager(s).
Contractor will be responsible to provide all of its employee’s sufficient access to drinking water at
the Site(s).
The City may at its sole discretion provide access to City utilities or water should such be available
at the Work site. However, the Contractor is responsible to ascertain the location and accessibility
of any utilities and potable water sources necessary to perform the Work. The ability of the City
to make utilities available to the Contractor must not form any basis for a change order or claim
by the Contractor.
2.26 COORDINATION OF THE WORK
Prior to the commencement of the Work under the Contract, the Project Manager(s) will make
every effort, based on available information, to notify the Contractor of any ongoing or scheduled
project(s) that will be ongoing or commence during the Work on a Project that may require
coordination. The Contractor will be solely responsible for coordinating the Work with any other
project(s) to minimize any potential adverse impact. Contractor will not be entitled to any days of
delay for failure to properly coordinate the Work. The Project Manager(s) may assist the Contractor
in coordinating the Work. However, any such assistance, or lack thereof will not form the basis for
any claim for delay or increased cost.
If any part of Contractor’s Work depends upon proper execution or results from the work of any
other persons, Contractor must inspect and promptly report to Project Manager(s) any defects in
such work that render it unsuitable for such execution and results. Contractor’s failure to so inspect
and report will constitute an acceptance of the other person’s work as fit and proper for the
reception of Contractor’s Work, except as to defects which may develop in other contractor’s work
after the execution of contractor’s Work. Contractor must conduct its operations and take all
reasonable steps to coordinate the prosecution of the Work so as to create no interference or
impact on any other contractor on the site. Should such interference or impact occur, Contractor
will be liable to the affected contractor for the cost of such interference or impact.
2.27 ACCESS TO THE PROJECT SITE(S)
City will provide the lands upon which the Work is the be performed, rights-of-way and easements
for access thereto and such other lands as are designated by City for use of Contractor.
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2.28 CLEAN-UP
Contractor must, at all times, keep the work site(s) free from accumulation of excess materials,
waste materials or rubbish caused by its operations. At the completion of Work at a work site(s),
Contractor must remove all tree and landscape cuttings, excess leaves, waste materials and rubbish
from the site(s) as well as any tools, equipment, machinery and surplus materials or supplies. If
Contractor fails to clean up during the performance of the Work or at the completion of the Work,
the City may do so and the cost incurred will be charged to the Contractor. Any combustible waste
materials must be removed from the work site(s) at the end of each day. Any paved areas including
curbs and sidewalks which have been strewn with soil, sod waste, fertilizer or other waste must be
thoroughly swept. The City is not required to supply areas or facilities for storage or removal of
waste on-site.
2.29 MAINTENANCE & SERVICE PLAN
The Contractor must prepare a Maintenance and Service Plan (“M&S”) establishing a program of
inspections and maintenance for meeting the Performance Standards and Technical Specifications
of the Contract Documents. The Contractor must submit the M&S for the first twelve (12) months
of the Contract term to the Project Manager(s) within fourteen (14) days of the execution of the
Contract, for review and acceptance. Should the Project Manager(s) recommend or require
revisions, the Contractor must make the necessary revisions, and re-submit a revised M&S to the
Project Manager(s) within seven (7) days. Thereafter, the Contractor must submit another M&S
to the Project Manager(s) sixty (60) days prior to the start of each twelve (12) month period.
The M&S must:
Outline the Contractor’s overall strategy for providing the Landscape Maintenance Services
contained in the Contract Documents;
Establish the Contractor’s program of inspections and maintenance for each Contract year,
to include a month to month breakdown by task;
Project a level of unscheduled work (including re-work);
Document basis for the Contractor’s Annual Execution Plan – i.e, the Contractor’s schedule
of activities and resources (labor and material) to accomplish the Contractor’s program;
Provide the Contractor’s standard operation procedures, emergency operating procedures,
safety plan, and contingency plans, when applicable;
Identify any Project site(s) considered to need re-sodding or re-planting to be brought to
the Performance Standards and the associated cost for completing the Work;
Once accepted, the Contractor’s M&S Plan will provide the baseline for tracking the Work and
expenditures against the Contract and for evaluating performance in accordance with the Contract
Documents.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 31
2.30 ANNUAL EXECUTION PLAN
The Annual Execution Plan (“AEP”) must include a breakdown of the Work to be performed on a
monthly basis by Task and Site, and must also include a breakdown of the labor force and
equipment to be used on a monthly basis. The Contractor must reflect in the AEP when the annual
planting change-outs, pruning, mowing, fertilization, mulching, tree and palm maintenance,
irrigation maintenance, etc. will occur. The AEP must also reflect a budget estimate for each
month.
The initial AEP must be submittal within fourteen (14) days of execution of the Contract. Each
subsequent AEP must be submitted one month prior to the start of the new Contract year. Any
revisions to the AEP must be subject to the prior written acceptance of the Project Manager.
2.31 QUALITY CONTROL PLAN
Within fourteen (14) days of the execution of the Contract, the Contractor must submit a Quality
Control Plan (“QCP”) to the Project Manager(s) for review and acceptance. The rationale
underpinning the QCP is that the Contractor is responsible for Quality Control. All methods,
procedures, and forms must support this rationale. The QCP must clearly identify how the
Contractor will monitor its own Work to ensure that the Work is performed and meets the
Performance Standards established in the Contract. The QCP must provide for the inspection and
assessment of the quality and progress of the Work at each Site where Work is being performed.
The QCP must be designed to keep the Contractor’s management and the City informed of all
issues affecting quality, to include timely and effective corrective action for all deficiencies. These
inspections must be in addition to the requirement for daily supervision. The QCP records must,
in part, consist of checklists of inspections and must indicate the nature, frequency and number of
observations made, number and type of deficiencies found, and the nature of corrective action
taken as appropriate. At a minimum the QCP must address the following:
An inspection system that is tailored to the different Tasks and Sites covered under the
Performance Standards and Technical Specifications;
A system for identifying and correcting deficiencies in the quality of the Work before the
level of performance becomes unacceptable and/or the Project Manager(s) or Consultant
independently identify the deficiencies;
A system to ensure that the Contractor’s employees are notified of deficiencies, that the
noted deficiencies are corrected (if possible), and that the employees are
counseled/retrained as necessary to ensure that deficiencies do not recur;
A system that provides the Project Manager(s) access to all Contractor documentation,
reports, and files (to include any forms on which quality control inspections are
documented) with respect to Contractor quality control inspections and any corrective
action taken;
If the Contractor has a corporate/home office, how it will provide Contract support,
services, and controls; and
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 32
The identity of all personnel who will be performing quality control inspections by name
and title, and verification that the person who actually performed the Work must not
perform quality control inspections.
Where the QCP is returned by the Project Manager for revisions or corrections, the Contractor must
resubmit the QCP within seven (7) days of receipt from the Project Manager(s), with requested
revisions or corrections. The Contractor must not implement any changes to its approved QCP
prior to review and acceptance by the Project Manager(s).
The Contractor must perform quality control inspections by qualified personnel (i.e. personnel
knowledgeable of all technical aspects of the Work, which would allow identification/discovery of
improperly performed services, and provide documentation of the inspection results to the Project
Manager(s) on a monthly basis). The documentation must be signed and dated by the inspector
at the time the inspection is completed. All completed inspection reports must be submitted to the
Project Manager(s).
2.32 WEEKLY WORK PLAN
Concurrent with the submission of the Annual Execution Plan (AEP), the Contractor must submit a
work plan for the initial two weeks of Work. Subsequently, the Contractor must provide a Work
Plan every Thursday to the Project Manager(s), which will reflect the Work to be performed during
the next week, broken down by Site(s) and Task, and day(s) of the week the Work will be
performed.
2.33 MONTHLY REPORT
The Contractor must furnish a monthly report (“Report”) to the Project Manager no later than the
fifteenth (15th) of each month that must consist of five (5) parts, broken down as follows:
Part 1: Prior month’s Basic Services activities accomplished, identified by park, right-of-way,
beach, beach access path, bus shelter or government facility and must include the date(s) the
Work was performed.
Part 2: Prior month’s Supplemental Services activities accomplished, identified by park, right-of-
way, beach access path, bus shelter, parking lot, or government facility, the date(s) the Work was
performed and the cost(s) associated with the Work.
Part 3: Prior month’s Re-Work activities accomplished, identified by park, right-of-way, beach
access path, bus shelter, parking lot, or government facility, the date(s) the Work was performed.
Part 4: Prior month’s Additional Services activities accomplished, identified by park, right-of-way,
beach access path, bus shelter, parking lot, or government facility, the date(s) the Work was
performed.
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Part 5: Prior month’s inspections conducted under the QCP. This Part of the Report must include
the following:
a. Dates of inspections
b. Name and signature of inspector
c. Location of the inspection
d. Work inspected
e. Locations found to be non-compliant
i. Deficiencies found per location
ii. Actions taken to correct deficiencies
iii. Actions taken to mitigate future occurrences of the deficiencies
Contractor must provide Project Manager(s) with a hard copy and/or electronic copies of all forms
and documents prepared as part of the Quality Control Plan monitoring.
2.34 EMERGENCY RESPONSE PLAN
The Contractor must prepare and furnish to the Project Manager(s) for review and acceptance an
Emergency Response Plan (“ERP”) within thirty (30) days after execution of the Contract. The ERP
must outline the Contractor’s response procedures in the event of an emergency, damage, or
adverse weather conditions including hurricanes, rain, high winds, or flooding. The ERP must
address the Contractor’s coordination procedures with the City.
The ERP must include a provision for cooperating with the City to furnish Contractor’s forces to
supplement the City’s staff in hurricane preparedness, evacuation plans, and hurricane disaster
response of the disaster event within the project limits. In the event that services or equipment
will be deemed as Supplemental Services and paid for in accordance with Section 7 of the Contract.
2.35 PRIORITY
The Contractor, on an immediate and first priority basis, shall make available all its resources and
equipment to the City in the event of an Act of God (i.e. storm, tornado, or hurricane) or an auto
accident that causes a tree to fall and block a roadway or pedestrian area, or any other emergency
deemed by the City Manager or his designee. Work may include but is not limited to roadway
clearing, extensive clean-up and disposal activities. All debris removed from the City will be legally
disposed of at an EPA and/or City approved dump site. Each May 1st, the Contractor shall submit,
for City approval, an Emergency Response Plan specifically relating to manpower, equipment and
scheduling in accordance with Article 2.34.
2.36 UNSATISFACTORY WORK TO BE CORRECTED BY THE CONTRACTOR
The Contractor shall promptly correct all apparent and latent deficiencies and/or defects in work,
and/or any Unsatisfactory Work that fails to conform to the contract documents regardless of
project completion status. If Unsatisfactory Work is identified, through planned, random or
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 34
unannounced inspections, or any other circumstance which the City becomes aware of non-
Compliant Work, the Contractor will be notified in writing within two (2) business days. All cor-
rections shall be made within two (2) business days after such rejected defects, deficiencies, and/or
Non-Compliant Work are verbally reported to the Contractor by the City's Project Manager(s), who
may confirm all such verbal reports in writing. The Contractor shall bear all costs of correcting
such rejected work. If the Contractor fails to correct the work within the period specified, the City
may, at its discretion, notify the Contractor, in writing, that the Contractor is subject to contractual
default provisions if the corrections are not completed to the satisfaction of the City within one (1)
business day of receipt of the notice. If the Contractor fails to correct the work within the period
specified in the notice, the City may place the Bidder in default.
In addition to random or unannounced inspections, the City will conduct planned inspections, one
for parks and facilities and one for rights-of-way each month, which will be conducted prior to the
Contractor submitting its monthly invoice. The City may provide the Contractor an opportunity to
correct any Non-Compliant Work or the City will withhold payment or assess a payment reduction
for the Unsatisfactory Work.
When either planned or unplanned inspection efforts identify Non-Compliant Work or Unsatisfactory
Work, the Contractor will be notified per the procedure set forth above and the City will conduct a
subsequent inspection to ensure compliance. The City will incur additional administrative expenses
for the additional time required to re-inspect Contractor Work. The City will assess a payment
reduction of $250.00 for parks and facilities re-inspection and $250.00 for rights-of-way re-
inspection to cover the administrative expenses associated with each re-inspection effort; such
reduction will be in addition to other payment reductions that may apply per the Contract.
2.37 TERMINATION FOR CONVENIENCE
This agreement may be terminated by the City without cause upon ten (10) day written notice to
the Contractor. In the event of such a termination without cause, the Contractor shall be
compensated for all services performed to the City’s satisfaction and prior to the effective date of
termination.
2.38 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE BIDDER
Unless otherwise provided in Section 3 entitled "Performance Standards and Technical
Specifications", of this solicitation the Bidder shall furnish all labor, material, equipment and
supplies necessary for satisfactory contract performance. When not specifically identified in the
technical specifications, such materials and equipment shall be of a suitable type and grade
customarily used for the purpose. All power operating equipment, trucks, lawn mowers, tractors,
etc., and all hand or vehicular tools must be operated within the safety parameter as defined by
the manufacturer and OSHA; and, must be carefully maintained and operated with proper safety
guards and devices and with discretion when near the public and vehicular traffic. All material,
workmanship, and equipment shall be subject to the inspection and approval of the Project
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 35
Manager(s).
2.39 LICENSES, PERMITS AND FEES
The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project;
and shall comply with all laws, ordinances, regulations and building code requirements applicable
to the work contemplated herein. Damages, penalties and or fines imposed on the City or the
Bidder for failure to obtain required licenses, permits or fines shall be borne by the Bidder.
2.40 LIMITED CONTRACT EXTENSION TO MAINTAIN SERVICE LEVELS
It is hereby agreed and understood that this contract may be extended for an additional thirty (30)
day transitional period after the stated expiration date of the contract including any contract
extensions exercised under the initially established option period terms of the contract. During this
transitional period the Bidder agrees to continue the same or a reduced level (if such reduction is
mutually agreed to and appropriately documented) of service to the City at the same prices while
the new contract, also in force, is being mobilized. If the Bidder is supplying equipment in
conjunction with this contract, the Bidder agrees to retain the equipment at the designated City
premise for an additional thirty (30) calendar days after the current expiration of the Contract, at
which time the equipment shall be removed from the premises.
2.41 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The Bidder hereby acknowledges and agrees that all materials, except where recycled content is
specifically requested, supplied by the Bidder in conjunction with this solicitation and resultant
contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the
event any of the materials supplied to the City by the Bidder are found to be defective or do not
conform to specifications: (1) the materials may be returned to the Bidder at the Bidder’s expense
and the contract cancelled or (2) the City may require the Bidder to replace the materials at the
Bidder’s expense.
2.42 ADDITIONAL SERVICES NOT LISTED WITHIN THIS SOLICITATION BASED ON PRICE
QUOTES:
While the City has listed all major items within this solicitation which are utilized by City in
conjunction with their operations, the City may request the Bidder to perform Additional Services
for which prices are not established in the Contract. Under these circumstances, the City Project
Manager(s) will contact the primary Bidder to obtain a price quote for the similar items. If there
are multiple Bidders on the contract, the City representative may also obtain price quotes from
these Bidders. The City reserves the right to award these similar items to the primary contract
Bidder, another contract Bidder based on the lowest price quoted, or to acquire the items through
a separate solicitation. The Contractor shall be required to submit a written estimate on each
specialty project under this contract before a Work Order for that specific project is issued.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 36
The price quote must reflect the regular hourly wages for each classification represented in this
contract, and the percentage discounts or mark-ups for materials and equipment that were quoted
by the Bidder on its initial offer or the most current contract pricing. The price quote shall be
itemized by the number of work hours per classification, and by the cost of materials and
equipment. Lump sum estimates shall not be accepted. The City reserves the right to award the
project based on the lowest written price quote, or to reject all quotes when such action is
determined to be in the best interests of the City, and obtain the required services from another
source of supply. The actual charge to the City from an awarded Bidder for a specific project shall
not exceed the Bidder’s initial price quote without the expressed prior approval from an authorized
agent of the City.
2.43 DELETION OF SERVICES
This contract includes all types of services that the City MAY elect the Bidder to provide. As such,
it is hereby agreed and understood that the City may delete service or reduce quantity of items
and/or frequency of service during the contract period with seven (7) calendar days notice to the
Bidder. It shall also be understood that the cost of any services that are not provided by the
contractor are not subject to the unit prices outlined in Section 6 of the ITB response. The City
will only pay for services that have been requested and at the adjusted final price as outlined in
Section 6 of this ITB response. In the event that a site not listed herein is added to the Contract,
the Bidder shall invoice the same amount as prices quoted herein for similar service(s).
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 37
SECTION 3
Performance Standards & Technical Specifications
3.1 SCOPE OF SERVICES
The City of Sunny Isles Beach (the “City”) intends to secure the services of a qualified landscape
contractor for Landscape Maintenance Services to be rendered throughout the City. It is the intent
of this bid document that all work shall result in compliance with the Performance Standards and
Technical Specifications and all regulatory requirements applicable to such project.
The Contractor shall provide all labor, materials, equipment, tools, qualified and certified supervision,
and other items and services both necessary and incidental to ensure that the Landscape
Maintenance Services are performed in a manner that will maintain a healthy landscape and present
a neat, clean, and professional appearance of all parks, rights-of-way, beach access areas, bus shelter
locations, parking lots and government facilities. The Work shall include, but not be limited to,
weeding, mowing, turf maintenance, edging, pruning, hedge trimming, raking, sweeping, blowing
and vacuuming sidewalks, herbicide applications including preventive and corrective applications,
fertilization and pest management services using Integrated Pest Management principles, irrigation
system maintenance, monitoring and repair, maintaining and replacing, if necessary, any plants lost
due to negligence of the Contractor, seasonal color replacement, removing graffiti on a daily basis,
daily removal of all litter including dead animals, shopping cart removal and litter pick up seven days
per week, or as defined by the City. The Contractor shall adhere to the City Noise Ordinance.
The intent of the following descriptions in this ITB is to convey the requirement that the various areas
listed in this ITB shall be maintained to a superior level such that they are viewed by the public as
the best maintained and most beautiful in all of southern Florida. It is this standard that will be
required of the Bidders.
If the Contractor intends to use sub-contractors to perform any work on this contract, these
contractors are subject to approval by the City, at its sole discretion.
3.2 LOCATIONS OF WORK
Accompanying these specifications is an area service map attached hereto as Exhibits A through D
defining areas to be serviced and maintained. By submitting a Bid, the Bidder certifies that he/she
is familiar with the sites, service areas, the proposed scope of work, performance standards and
technical specifications, prior to submitting a Bid. The City reserves the right to remove or include
specific locations on a temporary or permanent basis, as deemed appropriate.
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3.3 SATELLITE STORAGE AND OPERATION SITE
The Contractor must operate their own storage and operation site within a thirty (30) mile radius
from the City of Sunny Isles Beach City Hall, 18070 Collins Avenue, Sunny Isles Beach, Florida, within
sixty (60) days of award of Contract, as follows:
The storage site must have a minimum of 3,000 square feet area, with a minimum of 1,200 square
feet of fully enclosed, lockable, and secure materials storage area, and must be continually available
to the Contractor and the City for storage use at no charge from the Contractor, (including delivery
and pick up charges) for the full duration of this contract. The City reserves the right to inspect this
facility prior to award of Bid, and at any time during the course of this Contract.
Limited space is available from the City of Sunny Isles Beach under the William Lehman Causeway
that may be utilized for storage of equipment and materials specific to this contract.
3.4 EQUIPMENT
All equipment shall be maintained in an efficient and safe operating condition while performing work
under the contract. Equipment shall have all proper safety devices required by law, properly
maintained, and in use at all times. If equipment does not contain proper safety devices and/or is
being operated in an unsafe manner, the City may direct the Contractor to remove such equipment
and/or the operator until the deficiency is corrected to the satisfaction of the City. The Contractor
shall be solely responsible and liable for injury to persons, and/or property damage caused by
operation of the equipment. All equipment will be inspected and evaluated by the City, prior to award
of this Bid. The following equipment shall be located at the satellite and operation site in the event
of emergencies and be available to the City within the required time frames:
FDOT compliant arrow board and 75 FDOT compliant traffic cones.
Backhoe-front end loader
Twenty cubic yard dump truck
Hydraulic 65 foot bucket truck
3.4.1 Special equipment required (in addition to standard maintenance equipment). The City,
at its sole discretion, may require that any of the special equipment be located in the
satellite storage and operation site specified herein.
One 400 gallon portable water sprayer and one 3500 PSI pressure washer.
FDOT Compliant arrow board and 75 FDOT compliant traffic cones.
Three fertilizer spreaders.
One pull behind aerator
Portable Stump Grinder 6” below grade
Underground wiring location equipment
Two hydraulic bucket-trucks with a reach capacity of no less than 65 feet.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 39
One backhoe/front end loader combination machine (equivalent to a Ford F555 or
larger)
One 24 foot minimum vertical man lift (pole cat or equivalent)
Two portable brush chippers with 20 cu yard capacity storage truck
Two twenty-cubic-yard capacity dump trucks
One Utility Box Truck or Van
Two portable gasoline generators (5000 W Minimum)
One 60” three gang hydrostatic reel mowers. (5 blades per reel min.)
One 21” Reel Mower (5 blades)
Four utility carts that can traverse landscaped areas without damaging plants or
irrigation
One Skid-steer Loader with the following accessories: Tree Boom, Fork, Bucket, and
Auger
A two-way communication system between all of the Contractors service vehicles, their
main office, and City personnel
The Contractor must own or have leased the equipment at the time of bid submittal. The
City may require proof of such ownership or lease agreement at its sole discretion.
3.4.2 EQUIPMENT SPECIAL CONDITIONS
MOWERS All mowers must be rotary mowers with a maximum of a 72” cut. They
shall be adjusted to 2 1/2” or 3” cutting height as directed by City, shall
be in good repair, shall have no oil or gas leaks, and shall be equipped
with grass catchers and sharp blades. Mower blades shall be sharpened
or new prior to each cut. All rotary mowers must be mulching-type
mowers with no discharge allowed, or all clippings must be manually
removed. All equipment must be maintained in sound working condition
in order not to exceed comfortable decibel levels or as determined by the
City at its sole discretion.
EDGER’S Shall be in good repair, shall have no oil or gas leaks, and shall provide a
clean straight edge not more than 1/2” away from walks and edge of
pavement.
VACUUMS In lieu of blowers, vacuums shall be used as part of this contract on streets
and sidewalks so as not to blow debris on or near cars, adjacent
properties, gutters, etc.
3.5 MAINTENANCE OF TRAFFIC
This section is applicable to any task requested in this ITB that involves traffic of any kind. Any
Work performed in the public right-of-way will require the prior approval of the appropriate public
agencies. These public agencies include, but are not limited to, the City, Miami-Dade County Public
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 40
Works Department, and FDOT. The bidder shall include all appropriate traffic control devices that
conform to an approved Maintenance of Traffic (MOT) plan. The cost of the MOT shall be taken
into consideration and all traffic control costs shall be a part of the unit price bid and shall not be
paid for separately. This shall apply throughout this entire ITB.
3.5.1 MOT OF RIGHT-OF-WAYS
Maintenance of Traffic shall be in accordance with the current edition of the Florida DOT
Design Standards (600 series), the Standard Specification for Road and Bridge
Construction, and the Manual on Uniform Traffic Control Devices, as a minimum criteria.
This note should be included under all proposal items that may include work on both FDOT
and all City roadways. All traffic control costs shall be a part of the unit price bid and shall
not be paid for separately.
3.5.2 The Contractor is responsible to have required FDOT certification for initiating, installing,
and maintaining all temporary traffic control devices within FDOT rights-of-way in
accordance with the latest FDOT standard specifications.
3.5.3 Due to construction projects within the City, FDOT may require that tree pruning be
completed at night. The Contractor is responsible to perform the work in accordance with
FDOT requirements at no additional cost to the City.
3.6 FORCE MAJEURE
If weather or other acts of nature prevents the Contractor from conducting the requested services
or maintenance on the day specified by the City or otherwise planned by the Contractor, the
Contractor shall conduct the services or maintenance requested on the following day at no
additional cost to the City (unless otherwise directed by the City). This shall apply throughout
this entire ITB.
3.7 IRRIGATION SYSTEM MAINTENANCE
The Contractor must be responsible for the complete management, operation and maintenance
of all irrigation systems. Within thirty (30) days of Contract execution, the Contractor must
complete an assessment to determine what repairs are required at each Project Site to bring
each Irrigation System to full operations at no additional cost to the City. This assessment will
provide a detailed breakdown by Project Site of the repair work required and cost of repair.
Contractor will be responsible for each Irrigation system once it is fully operational.
All improved and existing areas must receive sufficient amounts of water to flower beds, turf and
landscaping, as necessary to present a uniform green color without browning or barren areas
resulting from lack of water. Any dead or under -developing plants shall be immediately replaced
by the Contractor at no cost to the City.
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The Contractor, at his/her expense, will be responsible for the proper maintenance, replacement,
repair, or retro-fitting of all irrigation components. Contractor will be reimbursed for the purchase
of materials only, at actual cost to the Contractor, without mark-up, to maintain the Irrigation
System except where the repair or replacement results from damage caused by the Contractor.
Any damages resulting from accidents, vandalism, or an Act of God are reimbursable to the
Contractor on a materials basis only with proper documentation and approval by the City. Any
necessary repairs, other than routine irrigation head replacement must be approved in writing
by the City prior to start of work. Under no circumstances will the City reimburse Contractor for
mark-up on material cost.
All repairs to the system shall be identical to the original installation, unless approved otherwise
in advance by the City. If a change to the installation or material will result in lower future
maintenance costs, less frequent breakage, or an increase in public safety, the Contractor shall
request authorization, in writing, to make the change for the City. Replacement of system
components shall be the same manufacturer and model as original equipment, or better, as
authorized by City.
Contractor shall submit a monthly wet-check reports, or more frequently as required by the City,
at its sole discretion, to ensure the proper coverage is being achieved, and utilize this wet-check
report for proposals for repairs. In addition to wet checks, the Contractor shall provide meter
readings to verify viability of systems at least once per month, or more frequently as required by
the City, at its sole discretion.
3.7.1 IRRIGATION GENERAL CONDITIONS
All irrigation lines are to be flushed, cleaned, and maintained monthly, or as required to
maintain the required water flow. This shall include, but not be limited to, the adjustment of
the throw of water of irrigation heads so as to minimize or eliminate the throw of water onto
the public roadway, sidewalk and buildings, and the checking of breaks, and replacement of
broken or stolen heads. All valves, controllers, and other components must be maintained on
a regular basis at no additional charge. This will include, but not be limited to, the adjustments
of the controllers to insure the correct amount of precipitation necessary for viable vegetative
growth, always following any South Florida Water Management District drought guidelines. The
Contractor shall check for breaks in the lateral lines. All irrigation breaks or malfunctions must
be repaired by the Contractor within twenty-four (24) hours notification by City (including
weekends). This includes all vehicular damage to irrigation and/or landscape materials.
Furthermore, all damages noticed by Contractor shall be reported to City Project Manager(s)
within twenty-four (24) hours.
Irrigation repairs and maintenance shall not be sub-contracted. Contractor shall have sufficient
labor, materials, tools, equipment, and qualified and certified supervision to adequately
maintain irrigation systems to the City’s specifications and be approved by the City.
3.7.2 COLLINS AVENUE MEDIAN
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The Collins Avenue median is irrigated through a ‘wethose’ subsurface irrigation system
supplied by City water meters, with the exception of median island ‘bullnoses’ which are
watered with overhead irrigation.
3.7.3 ON-GOING MAINTENANCE
Required on-going maintenance as follows:
Weekly: Contractor is to visually inspect all irrigated areas once per week to identify
potential leaks as evidenced by water related plant stress, surface water,
dry spots, correct spray patterns, prevention of overspray on pavement,
head clogging and retracting, broken or damaged equipment, and paved
surfaces and walls affected by irrigation spray.
Monthly: Turn system on with controllers and check program. Adjust program as
needed for seasons, new plantings, and weather conditions. Verify that
system is running 20 minutes on and 20 minutes off, per cycle, to prevent
‘wethose’ hydration (decrease leak rate). Suggested frequency of
watering (will vary based on rainfall) is 5 cycles per day/5 days per week
during dry season and 4 cycles per day/3 days per week during wet
season. Visually inspect valves, filters, and backflow preventers for
malfunction or damage and repair as needed. With system running,
visually inspect for PVC pipe breaks or ‘wethose’ needing repairs. Always
make repairs to all PVC or ‘wethose’ pipe after flushing the pipe. After
repairs are complete, turn the system on to verify that no additional work
is required. The Contractor shall also conduct meter readings to verify
viability of systems at least once per month
Quarterly: In addition to monthly maintenance schedule, open flush ports and let
water run a minimum of 3 minutes. Check filter elements for excess
residual and replace if needed.
Annually: In addition to monthly maintenance schedule, replace filter elements and
controller batteries. Chemically flush system using ‘Disolve’ (this process
will remove iron, calcium, and other buildup on the inside of the ‘wethose’
and PVC pipe).
Accidental: Accidental damage to system – Follow the monthly procedure and be
mindful to always flush the system before and after making repairs.
3.7.4 CONVENTIONAL IRRIGATION SYSTEMS
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Requirements for Conventional Irrigation Systems within project limits: The Contractor is
to familiarize himself with the existing irrigations systems and is responsible for the repair
of all components to insure a continually efficient irrigation system. This includes the
adjustment of the controllers to insure the correct amount of precipitation necessary for
viable vegetative growth, always following any South Florida Water Management District
drought guidelines. Contractor is to perform monthly wet tests, or more frequently as
required by the City, to verify viability of system, on the last Wednesday of each month.
On the first day of each month report to City, in writing, indicating proper operation of
each zone, required repairs, additional costs and updated run time per zone. Contractor
shall ensure that all irrigation systems have 100% coverage with 50% overlap.
3.8 PESTICIDES AND FERTILIZERS
The Contractor must perform an effective commercial fertilization program. Fertilizers must be
approved in advance by the Project Manager(s) and must be applied in accordance with the
manufacturers instruction’s. The actual type and amount of fertilizer applied must be based on
results of soil test(s) and in accordance with manufacturer’s instructions. Contractor shall
perform a soil fertility test at least twice per year or before major fertilization as recommended
below, at Contractor’s expense. The soil samples shall be taken in a variety of locations, sixteen
(16) minimum (10 in parks and facilities, 6 in rights-of-way), to determine the need for soil/plant
nutrients before applying fertilizer. The fertilization needs may be adjusted based on the results
of the soil sampling and prior approval of the City. Soil test(s) must be conducted by a college
or university with a specialty in land management or a commercial soil laboratory; such tests are
the full responsibility of the Contractor at no additional cost to the City. In addition to the soil
fertility tests, any sign of sickness or disease in trees, palms or shrubs shall be tested
immediately, at the Contractor’s cost.
Contractor must notify the Project Manager(s) one (1) week in advance of fertilizing so that the
Project Manager(s) can make any necessary changes to City operations or activities.
Contractor must maintain records of all fertilizer usage on a Contractor provided form. This form
must be filled out as fertilizing operations are performed, and all entries must be available for
inspection upon request from the Project Manager(s).
Fertilizer must be delivered in the original, unopened containers bearing the manufacturer’s
chemical analysis, name, trade name, trademark, and indication of conformance to state and
federal laws. In lieu of containers, fertilizer may be furnished in bulk if accompanied by a
certificate indicating the above information with each delivery.
Failure by the Contractor to provide adequate fertilizer and/or insecticide shall constitute a failure
to properly maintain landscaping. Resulting foliage or landscaping damage occasioned by such
failure, as determined by the City, shall be replaced immediately by the Contractor at no cost to
the City. Special attention shall be given to control chinch bug infestation in a timely manner
such that turf damage does not occur. Aerial spraying of trees, with the exception of Royal and
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 44
Date Palms, is prohibited (unless otherwise directed by the City). Any spraying on top of palms
must occur between the hours of 1:00 AM and 3:00 AM. Avoid spraying when residents are
active.
Fertilizer and insect/disease control materials shall be applied at the rates established by accepted
horticultural standards, manufacturer’s recommendations, by certified specialists, and as
approved by City. Contractor shall provide a list of suppliers for the fertilizer / insect control
materials including MSDS (Material Safety Data Sheets) for approval by the City. Review by the
Project Manager(s) or Consultant shall not be deemed to be an approval that is contrary to any
other applicable law or regulation. The Contractor shall apply additional fertilizer or soil
amendments as needed to keep lawn and plants in a healthy, green, weed free and nutrient rich
condition, at no additional charge. The following fertilization schedule outlines a minimum of
applications. Changes in fertilization rates, methods and composition must be approved by the
Project Manager(s) in writing.
3.8.1 LAWN (St. Augustine)
Apply four applications per year at quarterly intervals in February, May, August,
and November. Lawn fertilizer shall be in granular form and have a 3-1-2, 4-1-3
(ie; 12-6-8 or 16-4-8) or similar ratio of N, P, and K with at least 50% of the
nitrogen in the insoluble or slow-release form. Fertilizer mix shall also contain iron
(at least 0.5%) and other micronutrients such as magnesium, manganese, and
zinc. A lower nitrogen product can be used during the summer months so as not
to substantially increase growth rates. “Weed and Feed” products containing
Atrazine herbicide may be used in cooler months. Products should be applied at
the rate of 1 pound of actual nitrogen per 1,000 square feet of lawn area.
Contractor is responsible to follow manufacturer’s recommendations for
fertilization rates and quantities.
3.8.2 TREES
Apply two applications per year in spring and fall of 8-2-12 granular fertilizer or
approved equal unless soil conditions or plant species dictate differently. Apply ½
pound per foot of canopy diameter or ½ pound per inch of trunk diameter at
breast height, not to exceed 8 to 10 pounds per tree. Contractor is responsible to
follow manufacturer’s recommendations for fertilization rates and quantities.
3.8.3 SHRUBS AND GROUNDCOVER
Apply four applications per year at quarterly intervals. Flowering shrubs are to
receive applications of granular 8-10-10 SCU with micro-nutrients supplemented
with liquid 16-4-8 with micro-nutrients unless soil conditions or plant species
dictate differently. Non-flowering shrubs are to receive applications of granular
and liquid 16-4-8 with micro-nutrients. All Ixora species shall receive TRI-NITE
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 45
(or equivalent) w/minor elements fertilizer. Contractor is responsible to follow
manufacturer’s recommendations for fertilization rates and quantities.
Due to lack of above ground irrigation on Collins Avenue median, plant material is
to receive four applications per year (Every three months) of liquid 16-4-8 with
micro-nutrients (no granular fertilizer is to be used).
3.8.4 SEASONAL COLOR
Apply one initial and one “mid-term” application of Nutricote total seventy (70) day
13-3-13 fertilizer for each seasonal color planting.
Apply Snapshot pre-emergent herbicide to seasonal color planting bed at each
seasonal color change.
3.8.5 PALMS
Palms shall be fertilized four times per year in the months of February, May,
August, and November. Fertilizer to be a granular “Palm Special” 8-2-12 product,
with at least 50% of the nitrogen and potassium in the slow-release form,
preferably sulfur-coated. Fertilizer mix shall also contain micronutrients,
specifically magnesium (kieserite, at least 3%), manganese sulfate (at least 1%),
chelated iron (Trachelene, at least 1%), and trace amounts (less than 1%) of
boron (boric acid), copper sulfate, and zinc sulfate. For Medjool and Sylvester Date
Palms, apply 6-7 lbs. per application and for Canary Island Date Palms apply 8-9
lbs. per application. Fertilizer to be applied in small piles scattered 12” to 48” out
from trunk. Contractor shall follow manufacturer’s recommendations for
fertilization rates and quantities for all other palms.
During the two summer applications (May and August) the 8-2-12 shall be mixed
with Sul-Po-Mag or K-Mag in a 1:1 ratio and applied together at the recommended
rates.
Apply Supplemental Sul-po-mag, K-Mag, manganese sulfate or other
micronutrients, as needed, to correct nutritional deficiencies.
Palms with reduced rooting space in small planters or beds, or those with extensive
ground cover beneath, shall have overall fertilizer rates proportionately reduced
by 1/3 to ½ and frequencies increased to 6 times per year (1 time each 2 months)
to prevent phytotoxicity.
Observation: It shall be the Contractor’s obligation to perform regular monthly
inspections of all palms and report to the City any site condition which may be
detrimental to the health and vitality of the palms. The base of palm trunks,
canopy and palm leaf spears must be observed. Further, the Contractor is
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responsible to harvest and submit appropriate frond, spear leaf or root tissue
samples from palms demonstrating unusual characteristics to an approved lab for
disease analysis report and forward results and recommendations to the City.
Palms that show signs of distress shall be immediately top drenched, if necessary.
Insect and disease activity will be treated on an as-needed basis upon inspection.
Required service calls and treatment between scheduled maintenance shall be at
Contractor’s expense. These reports are to be written and should be received by
the City no later than ten days after each inspection. It is required that the City
be notified in advance of planned activities in order to allow them to witness and
record the applications.
3.8.6 INSECT AND DISEASE ACTIVITY
The Contractor shall control or eradicate infestations by chewing or sucking
insects, leaf miners, fire ants, whitefly and other pests and disease by spraying
affected grasses or plants with chemical sprays and combinations of sprays
suitable for that particular pest when the infestation or infection becomes evident
and as often thereafter as necessary using Integrated Pest Management Principles.
The Contractor shall be fully licensed to spray pesticides, and shall use sound
cultural practices that aid in preventing the presence or proliferation of insects and
diseases. The Contractor shall develop a pest management plan for approval by
the City. The Contractor’s plan must establish the strategy and methods for
performing the work in a safe, effective, and environmentally sound manner.
Should the Contractor fail to report any disease or pest infestation that results in
damage to the Site(s) under the responsibility of the Contractor, the Contractor
must replace such damage, including, but not limited to, re-sodding, replacement
of trees, palms, shrubs, groundcover, etc.
Whitefly shall be controlled on all trees, palms, shrubs and groundcover and
Contractor shall develop preventive measures in the pest management plan.
Contractor is responsible to monitor infestations during the daily servicing and
inspection of the site(s).
3.8.7 SPECIALTY PALM/TREE CARE
Specialty palms such as Dates Palms, Royal Palms, Bismark Palms and other
specialty foliage shall be treated with preventive chemicals per each individual
need to properly maintain them. This includes pest infestation, fungicides and
deficiencies. Any specialty palm and other trees damaged due to over/under
treatment shall be the responsibility of the Contractor and all damaged material
shall be replaced within one (1) week of the damage being noticed, at the
Contractor’s expense, at no cost to the City. Aerial spraying on top of palms must
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 47
occur on weekdays between the hours of 1:00 AM and 3:00 AM. Avoid spraying
when residents are active. The following outlines a minimum of applications.
Insect Control: In January, April, August and November, inspect terminal bud
of all palms for signs of boring/chewing insects. If evidence of
a nest is discovered, drench terminal bud with Orthene, Cygon
or Lindane six times per year or as needed to control insect
infestation (Lindane is to be used in limited amounts and only if
evidence of beetles is present). The applications assume a
continuing boring insect presence on site.
OTC Injections: Upon evidence of LY (lethal yellowing) or TPPD (Texas Phoenix
Palm Decline) inform the City immediately and upon approval
by the City, begin injections per label rate, per palm, of OTC
tree injection formula (Tree Saver Inc. or equal). Follow
manufacturer’s recommendations re: injection method and
frequency. OTC injections are on an “As Needed” basis and will
be considered a “Supplemental Service.”
Date Palms (Phoenix dactylifera, Phoenix canariensis & Phoenix sylvestris):
Date Palm pest control contractor must be a State of Florida licensed pest control
operator with a minimum of five years of experience in this type of work with Date
Palms in South Florida.
Disease Control: Three times per year all Date Palms will be treated with a
systematic fungicide(s). These applications will be performed as
a root/soil drench during the months of March/April,
July/August, and November/December and are considered to be
preventive maintenance. Contractor is responsible to follow
manufacturer’s recommendations for rates and quantities.
Soil/root drench utilizing “T-Storm” or “Cleary’s 3336” fungicide
combined with either “Subdue Max” or “Chip-co-Aliette” and
“Mancocide”. For every other application alternate between
Subdue and Aliette. Take steps to ensure that the fungicide
doesn’t run off but is instead absorbed into the root system.
In the event Thielaviopsis paradoxa is identified in any of the
palms and/or has infected a palm in close proximity to the
subject palms, commence top to bottom trunk drenches utilizing
T-Storm OR Cleary’s 3336. Perform these trunk drenches
concurrently to the root/soil drenches. Continue this
requirement until such time as infected host palms have been
removed from the proximity of the subject palms. Top to
bottom fungicide trunk drenches are on an “As Needed” basis
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and will be considered a “Supplemental Service.”
Royal Palms: As a preventative measure, apply a Merit systemic insecticide root
drench on all Royal Palms with a follow-up within 21 days, twice per year. In
addition, apply a foliar application of Cygon, or approved equal, once per year.
Drench head of palm until runoff occurs and repeat foliar spray within 21 days.
Follow manufacturers’ recommendations regarding application methods and rates.
It is the responsibility of the Contractor to perform monthly evaluations of all Royal
Palms to keep them healthy.
3.8.8 LAWN (St. AUGUSTINE)
Insects and fungus shall be controlled by both curative and preventative measures.
Spray all lawn areas, as required, for control of chinch bugs, army worms, sod
webworm, fungus, and other pests. Unless specifically approved by the City, only
liquid pesticide applications are to be used for chinch bug control.
3.8.9 TREES, SHRUBS AND GROUND COVER
Treat trees, shrubs and ground cover, as needed, with the most appropriate
selective pesticide for the targeted pests. Follow manufacturer’s instructions for
application, using Integrated Pest Management Principles. It is the Contractor’s
responsibility to perform monthly evaluations of all trees, shrubs and ground cover
and treat as needed to keep them healthy.
3.8.10 HERBICIDE APPLICATIONS
Contractor may use selective herbicide by means of spray type to aid in the control
of unwanted weeds and vegetation. All applications shall be performed by persons
holding a valid herbicide application license as issued by the State of Florida and
shall be done in accordance with herbicide manufacturer’s recommended rates and
applicable Federal, State, County and Municipal regulations.
Contractor must only utilize herbicides registered by the EPA and the Florida
Department of Agriculture and Consumer Service’s Bureau of Pesticides. The use
and application of any pesticides must comply with Chapter 487 of the Florida
Statutes and Chapter 5E-2 of the Florida Administrative Code.
The Contractor is required to obtain written approval as to the type, location and
method of applications from the Project Manager(s) prior to the use of any
herbicides. Any proposed changes in approved herbicide usage must be submitted
for the Project Manager’s approval at least five (5) working days in advance of the
anticipated usage. The Contractor shall exercise extreme care so as not to
overspray and affect areas not intended for treatment. Areas adversely affected
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by such overspray shall be the responsibility of the Contractor and all damaged
material shall be replaced, within one (1) week of the damage being noticed, at
the Contractor’s expense.
Contractor must maintain records of all herbicide usage on a Contractor provided
form. This form must be filled out as weed control operations are performed, and
all entries must be available for inspection upon request from the Project
Manager(s).
NOTWITHSTANDING ANY LANGUAGE IN THIS CONTRACT, ALL CHEMICAL
APPLICATIONS SHALL REQUIRE WRITTEN APPROVAL BY THE CITY PRIOR TO
APPLICATION. CONTRACTOR SHALL SUBMIT YEARLY, QUARTERLY, AND MONTHLY
CALENDARS FOR APPROVAL PURPOSES RELATING TO CHEMICAL APPLICATIONS AND
LOCATIONS.
3.9 WEED CONTROL
The Contractor must perform weed control to prevent the encroachment of weeds into established
turf and landscaping, including grass areas, around trees, shrubs, hedges, flower beds, sidewalks,
fencing, paved areas, drains, walls, concrete areas, etc.
Landscaping, including all annual flower beds, must receive weed control to eliminate unsightly
and/or noxious weeds and are to be maintained free of weeds and grass. No weeds shall be visible
in any landscape beds at the end of each month.
All ditch lines must be line trimmed and weeded to prevent tall weeds or grass from showing above
ditch. The Contractor must trim and/or mow as far over the edge of the ditch line as possible to
prevent this occurrence.
Weed control must be performed to eliminate grass and weeds in cracks and joints within or along
sidewalks, jogging paths, curbs, parking lots, fences, in expansion joints, catch basins, gutter areas,
etc. At no time must there be any visible weeds left to die in sidewalk cracks, curbs, flower beds,
mulched areas, parking blocks and parking lots/areas, or fences.
If herbicides are used, weeds are not to be left, to die or dead, in mulched areas or flower beds,
creating an unsightly appearance. For trees and palms within lawn areas, herbicide must be kept 2”
away from trunk. Do not spray tree leaves, suckers or open wounds. Do not use string weed-eaters
or string trimmers for trees and palms within lawn area to avoid trunk damage.
All vines growing along or on fences, walls or poles must be removed unless the Project Manager(s)
directs in writing that they are to remain in a specific area.
Turf must be free of the following, or similar, undesirable vegetation alone or in combination and as
further identified in the IFAS Extension Book, “Weeds or Southern Turfgrasses” from the University
of Florida as follows: Annual, Purpler, and Yellow Sedge; Broomsedge; Castor Bean; Crowsfoot;
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Dogfennel; Goosegrass; Johnsongrass; Maiden Cane; Ragweed; Rhodegrass; Sandspur; Spanish
Needle; Torpedo Grass; Tropical Soda Apple; Vaseygrass; White Clover; Dollarweed; Florida Pusley,
Large Pusley.
3.10 TREE & PALM MAINTENANCE
All pruning shall be in accordance with the American National Standards Institute ANSI A-300
standards and practices. Tree maintenance must be under the direct supervision of an ISA certified
arborist. A tree maintenance schedule developed by an ISA certified arborist shall be provided to
the City in writing within (14) days after award of contract as part of the Maintenance and Service
Plan. An ISA certified arborist shall be available for tree health inspections and tree maintenance
recommendations when requested by the City. All work shall be performed by workers trained in
accordance with ANSI Z133.1 safety regulations as required by OSHA. Maintain integrity of original
design when trimming. Cuts shall be made with sharp and proper tools. On trees or palms known
to be diseased, disinfect tools after each cut and between trees. Prune only at the time of season
proper for the variety. Pruning of trees and palms shall only take place after notifying the City. All
tree, palm and shrub pruning is included in this Contract. The Contractor shall maintain integrity of
original design when trimming and shall not box plants whose habits of growth do not lend
themselves to this type of trimming. The Contractor shall not use a machete for trimming and no
plant material shall be trimmed using weed eaters. The contractor shall haul away all trimming debris
from site, and properly dispose of at Contractor’s expense.
3.10.1 TREES
Prune, thin, and trim all trees once per year, or as needed, to keep the trees healthy, to
maintain the natural character of the variety, to control shape and to prevent crowding.
Pruning shall consist of the removal of dead, broken, fungus infected, superfluous and
intertwining branches, vines, and the removal of dead or decaying stumps and other
undesirable growth. Selectively prune all mature trees over 20’ height and adjacent to
walks and vehicular areas to a minimum of 12’ of clear trunk, and maintain minimum of 8’
clear trunk for all other trees in accordance with Tree Care Industry Association and Miami-
Dade County standards and practices. Remove sprouts or stems to maintain single trunk
on single-trunk trees. Contractor must be responsible for the removal of water-
sprouts/suckers growing from trees in areas where landscape maintenance is being
conducted, up to the height of 8 feet. No pruning will be done immediately following
growth flushes, branches will be pruned just outside the branch collar, and pruning paint
will not be applied. Sucker growth will be removed by hand from the base of trees and no
herbicide will be used for this purpose. Prune only at time of season for the variety. Shape
the top of small trees as needed. Tree pruning will also be required from time to time due
to damage from storms, frost or when blocking sight distances, following the ANSI A-300
and ANSI Z-133 standards and Miami-Dade County Tree Ordinance, etc.
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Contractor is responsible to prune mangroves if needed or requested by the City.
Contractor is responsible for obtaining any required permits and licenses from Miami-Dade
County DRER and other agencies to properly prune mangroves.
3.10.2 PALMS
Remove dead, dying and hanging fronds from palms, as needed, for clean appearance.
Fronds removed shall be severed close to the petiole base without damaging live trunk
tissue. The Contractor shall prune Coconut Palms (frond and fruit removal) a minimum of
three times per year and other palms (frond and fruit removal) a minimum of two times
per year to remove lower hanging fronds and fruit between 9 and 3 o’clock position, or
more often as needed to keep fruit free or directed by City. Do not remove fronds that do
not hang below a line parallel to the ground. Do not over-prune palms by removing live
green fronds. Never pull or rip off palm fronds. The hurricane or candle cut pruning of
palms is not allowed, also the use of climbing spikes is not allowed. When pruning palms,
thoroughly sanitize pruning tools using chlorine bleach or isopropyl alcohol before use on
site and in between each palm to mitigate the risk of disease translocation from site to site
and/or from palm to palm.
Prune all Date Palms two times per year (May and October) to remove Date Palm seeds
and lower fronds, or more often as needed to keep fruit free or directed by City. When
pruning Date Palms, thoroughly sanitize pruning tools using chlorine bleach or isopropyl
alcohol before use on site and in between each palm to mitigate the risk of disease
translocation from site to site and/or from palm to palm. Prior to hurricane season (June
1st), prune Date Palms as follows: Prune seed stalks cutting the stems to within 6” of trunk
and two lowest sets of fronds on palms that have been established on site for more than
two years. Remove all of the inflorescence/date stalks. Follow with a fungicide application
as specified in Article 3.8.7. At no time shall Date Palm fruit droppings litter sidewalks,
streets or landscape areas.
Using palm spikes to climb is not allowed.
3.11 SHRUB & GROUNDCOVER MAINTENANCE
Shrub and groundcover material shall be pruned a minimum of once per month to ensure the best
shape, health and character of the individual plant if needed. Mechanical trimming may only be used
when the health or appearance of the plant will not be damaged by the mechanical trimmers.
Groundcover plants shall be selectively cut back to encourage lateral growth and kept in bounds and
out of other plantings. On SR A1A (Collins Avenue) the Contractor shall trim shrubs and groundcover,
as needed, to meet the criteria set forth in FDOT Index 546. Cut back overgrowth of shrubs and
groundcover that extends into the right-of-way preventing clear line of sight.
Contractor shall fertilize, water (as necessary), trim, eliminate weeds, add or replace mulch around
all shrub and groundcover beds within all of the Work areas and repair or replace damaged or dead
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landscaping. Dying or dead shrubs, hedges, plants and flowers shall be replaced at no cost to the
City unless the condition of the landscaping is due to an outside third party, force majeure, or directly
by the City’s representatives. Examples include damage due to vehicular accidents, third party
pruning, hurricanes, etc.
Keep areas surrounding the base of bromeliads and cups free from leaf debris and hardwood mulch.
Remove dead leaves at base to give clean appearance. Remove mother plant after the flower spike
has declined. When pups become approximately 1/3 the size of mother plant, divide pups and re-
plant. Dust with snail bait if needed and dust soil with timed released fertilizer as needed. Do not
allow micro-nutrients to drift into bromeliads and do not overwater. Every year, depending on
growing conditions, remove all the mother plants and replenish the planting bed soil and replant that
seasons pups for all clumping species such as Aechmea species, Neorgelia species, etc.
3.12 MULCH
Mulch shall be certified arsenic free, Premium Gold, Grade ‘A’ Mulch or approved equal (provide
evidence of type and grade of mulch to City prior to delivery for approval). Contractor shall maintain
a maximum depth of (2.5”) of mulch around landscaping beds including tree rings. If trees or shrubs
are mulched too heavily it is detrimental to the plant. Contractor shall remove excess mulch while
taking care not to injure the plant. Mulch shall be installed so as to not be within 4” of base of tree
trunk (trunk and flare should be visible) and 1” below adjacent curbs and pavement. Mulch shall be
laid evenly and Contractor shall be careful not to cover any ground landscape lighting or irrigation
heads. Contractor will provide and install all required mulch at the contract unit prices established
in the Contract as requested by the City. Mulch is on an “as needed” basis and will be considered a
“Supplemental Service.”
3.13 MOWING
Properly maintained grass and vegetation provide a pleasing appearance and proper ground cover
for recreational areas and rights-of-way and are essential elements of a healthy community. More
vitally, presents less chance of defects and potential safety problems, including a reduction in possible
injuries during recreational activities, as a result of improperly maintained turf.
All St Augustine, Bahia and Bermuda turf must be maintained at a uniform height. Turf cutting is to
be accomplished free of scalping, rutting, bruising, uneven and rough cutting. If this occurs, the
Contractor may be asked to re-cut the area(s), as determined by the Project Manager(s), at no
additional cost to the City.
The Contractor’s Maintenance and Service Plan must include the mowing schedule for St. Augustine
and Bermuda turf, including the minimum number of mow cuts required.
The standards for mowing are:
3.13.1 Contractor must pick up and dispose of litter, leaves, debris (not limited to bags, cans and
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 53
paper) prior to mowing. This litter and debris includes but is not limited to glass, rocks, dead
foliage, metal, branches, paper, plastic items, palm fronds or other debris subject to
becoming a projectile if engaged by a mower. The associated cost must be included in the
cost of mowing.
3.13.2 Use string trimmers for areas not accessible to mowing equipment. Trim around poles,
guardrails, fence posts, and other fixed objects. Trimming must be done in such a way as
to avoid damaging the trunk, bark, or roots of trees and shrubs, fence posts, poles, guardrails
and other fixed objects. Contractor shall be responsible for replacing or repairing damaged
vegetation and fixed objects including chipped paint due to string trimming. Do not use
string trimmers adjacent to trunks to avoid trunk damage. All cuttings must be removed after
trimming.
3.13.3 There must never be visible rows or clumps of turf clippings allowed to remain on turf areas
that have been cut. Grass clippings may be mulched to remove clumping or reduce visibility
or the clippings must be removed from the site. No turf clippings or trimming must be left
in any of the flower beds, mulched areas, or paved areas. Sidewalks and other paved areas
must be swept or vacuumed free of any resulting dirt and debris.
3.13.4 Grass/Turf must be free of bare ground, which is defined as any single area of five (5) square
feet without vegetation. Bare grass areas must be restored and re-sodded and soil conditions
improved at no cost to the City. All stones and rubbish that appear on the surfaces must be
removed. The areas must be sufficiently watered to promote growth. Areas damaged by
disease, vehicular traffic, removal of vegetation, erosion or construction, must be restored
and re-sodded as approved by the Project Manager(s) to match the existing turf. The
Contractor must perform soil testing and sampling at the Project Manager’s request, which
must be conducted by a college or university with a specialty in land management or a
commercial laboratory; such tests are the responsibility of the Contractor.
3.13.5 St. Augustine grass shall be mowed with a rotary mower for a minimum of (45) cuts per year
or more frequently as needed to maintain a well-manicured appearance at all times. The
cutting height shall be a maximum of 3 ½” to 4” above soil.
3.13.6 Bahia grass shall be mowed with a rotary mower for a total of (36) cuts per year or more
frequently as needed to maintain a well-manicured appearance at all times. The cutting
height shall be a maximum of 3 ½” to 4” above soil.
3.13.7 The mowing of wet grass shall be avoided when possible. Mower blades must be kept sharp
so that the cut grass edge is clean and not ragged. Mowing patterns shall be changed
frequently to avoid ruts or wear. Wind-row mowing patterns are not permitted.
3.13.8 The Government Center and School shall be mowed on Saturdays only.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 54
3.13.9 Shallow tine slice aeration shall be performed at least twice per year to provide proper air
and water exchange for maximum growth potential and health of St. Augustine turf in parks
only. Aeration shall result in a hole depth of 5 inches with average spacing of 16 holes per
square foot. In areas with noticeable compaction and wear, additional aeration will be
required at no additional cost. Coordinate dates for this work with the City. Contractor is to
check the depth of any wires, irrigation or utilities prior to application.
3.14 SPECIAL CONDITIONS FOR BERMUDA TURF
Bermuda turf shall be vibrant, healthy, green, thatch free and nutrient rich at all times. Apply high
quality commercial fertilizer and soil amendments to maintain best horticultural practices and
standards for major and minor nutrients, and optimum soil pH levels year-round to ensure healthy
and vibrant Bermuda turf as defined by the City, at its sole discretion. Contractor shall complete a
minimum of (4) soil analyses per year to verify the major and minor element requirements as well
as pH levels, and adjust fertilizer application and soil amendments as needed to maintain year-round
healthy and vibrant turf, subject to City approval. Submit all soil analyses to City for review.
3.14.1 MOWING BERMUDA TURF
The mowing of Bermuda turf is not to exceed 1 ½” and not below 1” or as directed by City
with a reel type or rotary type with contour deck mower. Remove all clippings and thatch
after each cut. Cutting blades and bed-knife shall be washed down before and after each
use to prevent the spread of spores, weed seeds and other contaminants. Mow and edge
all Bermuda turf a minimum of two (2) times per week, including weekends (104 cuts per
year). Turf shall be cross-cut and direction shall be changed weekly.
3.14.2 FUNGUS & INSECT CONTROL
Insects and fungus in Bermuda turf shall be controlled by both curative and preventative
measures. Apply fungicide at the first symptoms of fungal presence in Bermuda turf. Follow
manufacturer’s instructions for application methods and amounts. Turf shall be maintained
to remain 100% fungus free year-round.
Apply ‘TopChoice’ manufactured by Bayer or approved equal for fire ant and mole cricket
control two times per year minimum on Bermuda turf. Timing will be critical on mole
cricket applications and frequencies or application will be as needed to successfully control
their infestations. Nematode samples will be taken at least two (2) times per year and
action shall be taken per the recommendation of the lab results to control the populations.
Follow manufacturer’s instructions for application methods and amounts. Any turf
damaged due to over/under treatment shall be the responsibility of the Contractor and all
damaged material shall be replaced, within one (1) week of the damage being noticed, at
the Contractor’s expense, at no cost to the City. Turf shall be maintained to remain 100%
pest free year-round.
3.14.3 FERTILIZATION
For fertilization on Bermuda turf, the Contractor shall apply Polyon 22-0-22 slow release
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 55
fertilizer with 67% Ronstar manufactured by Harrell’s. The granular fertilizer shall have an
analysis N-P-K ratio of 1-0-1 applied every 90 days (4 times per year). Products should be
applied at the rate of 2 pounds of actual nitrogen with 2 pounds of Ronstar per 1,000
square feet of lawn area. Granular applications may be adjusted based on soil tests. The
Contractor is responsible for contracting with a laboratory approved by the City, to
complete two soil analyses per year to verify the minor element requirements, and adjust
fertilizer application as needed. The Contractor will submit soil analysis to City for review.
Micronutrients and supplemental macronutrients to be determined by soil and tissue tests.
All micronutrients and supplemental macronutrients should be applied as a liquid form for
foliar uptake. Contractor is responsible to follow manufacturer’s recommendations for
fertilization rates and amount.
3.14.4 AERATION, VERTICUTTING, SLICING
Shallow tine slice aeration shall be performed at least every other month (six times per
year) to provide proper air and water exchange for maximum growth potential and health
of Bermuda turf. Aeration shall result in a hole depth of 3-4 inches with average spacing
of 16 holes per square foot. Deep tine aeration, minimum 8” deep, shall be performed
twice per year. In areas with noticeable compaction and wear, additional aeration will be
required at no additional cost. Coordinate dates for this work with the City. Contractor is
to check the depth of any wires, irrigation or utilities prior to application.
Verticutting must be performed once a year and thatch build-up needs to be monitored
and alleviated when necessary. De-thatching should be maintained at a depth of ¼” – ½”
of depth and thatch shall be collected and disposed of by the Contractor.
3.14.5 WEED CONTROL
For weed control, on Bermuda turf, the Contractor shall apply Sencor 75 Turf herbicide
and Revolver Selective herbicide by Bayer or approved equal to maintain a 95% weed free
turf, following the manufacturer’s instructions for application methods and amounts. Visible
weeds shall be removed by hand before the base reaches more than one inch in diameter.
3.15 EDGING
Sidewalks, driveways, curbs, and other concrete or asphalt edges must be edged concurrently (same
day) with each mowing cycle. Edging height must match surrounding area turf heights and must be
neat and clean, providing a clear zone free of scalping, rutting, bruising, uneven or rough cutting.
All sidewalks, driveways, street edges, curbs, and other paved areas must be edged to maintain a
clear zone immediately adjacent to paved surfaces and to provide uniform edge lines. In addition,
the following edging standards have been established:
Edging must be performed at the same time as mowing and must be cut to the same height
standards established for turf mowing heights.
Contractor must maintain the shape of planting beds when edging.
No vegetation or debris may encroach onto the curb or sidewalk.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 56
No deviation of soil height of more than 4” above or 2” below the top of curb or sidewalk.
No grass, vegetation, or debris may encroach onto a path.
No encroachment of vegetation more than 3” over mulch on trees and landscape beds.
Edging may be accomplished by mechanical (cutting or trimming by machine) and/or
chemical control. The use of any chemicals must be subject to the approval of the Project
Manager(s) in accordance with the requirements of the Contract Documents.
The contractor is to ensure that proper attention is given where tree roots are in close
proximity to curbs and sidewalks. Extreme care must be exercised to prevent damage to
concrete during the edging process.
3.16 LINE TRIMMING
Turf must be line trimmed, using line trimming or other standard industry practices or sprayed in a
manner that does not leave dead or dying grass in areas around trees, shrubs, buildings, fences,
light poles, sign posts, fire hydrants, picnic tables, benches, parking lot bumper blocks, boulders, or
other fixed obstacles. Line trimming must be performed concurrently (same day) as turf mowing.
Trimming height must match surrounding area turf heights. Trimming around trees should be done
to so as to leave a neat tree ring appearance. Trees or shrubs damaged as a result of line trimming
must be replaced or repaired by the Contractor. If vegetation should die or become unhealthy due
to line trimming damage, the Contractor will be responsible for replacing the damaged vegetation
with the same species and size at no cost to the City.
Trimming must be done in such a way as to avoid damaging the trunk, bark, or roots of trees and
shrubs, fence posts, poles, guardrails and other fixed objects. Contractor shall be responsible for
repairing fixed objects including chipped paint due to line trimming. All cuttings must be removed
after trimming.
3.17 CATCH BASINS
No fuels, oils, solvents, or similar materials are to be disposed of in any catch basins. The Contractor
must closely adhere to Federal Environmental Protection Agency requirements, and is responsible for
all non-compliance penalties.
3.18 BUS SHELTER & BENCH LOCATIONS
The Contractor shall provide a well maintained, safe, clean, and attractive bus shelter and bench
locations at all times keeping all benches, trash receptacles, concrete pads, pavers, shelters and
surrounding areas clean and free of all foreign debris, mineral deposits, graffiti, trash, litter, cigarette
butts, newspapers, gum, food, cups, stickers, posters, stains, spills, spotting, weeds, overhanging
trees, bees, insects, spider webs, etc. This includes cleaning the glass panels of all bus shelters so
that it is clean and free from mineral deposits. All areas shall be patrolled and maintained 7 days a
week, including all weekends and holidays. All trash receptacles shall be emptied on a daily basis,
seven days a week including all weekends and holidays.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 57
The Contractor shall conduct a visual check of each area and immediately report to the Project
Manager(s) items needing special repair or attention including bus shelter damage and missing signs.
There are (3) extra-large, (35) large, (8) small bus shelters located throughout the City. The
quantities are subject to change during the term of the Contract and the contract cost will change
accordingly, based on unit prices.
3.19 GRAFFITI REMOVAL
The Contractor shall provide graffiti removal from all site furnishings, retaining walls, utility boxes
and vaults, barrier wall of William Lehman Causeway and Sunny Isles Blvd. Causeway. The
Contractor shall assess each surface for the most efficient and effective method of removal with the
least impact to the structure and the environment. Methods shall include wipe-off with solvent,
commercial self-contained power washing and/or paint-over with closely matched paint with paint
sprayer or roller, as directed by the City. The removal of graffiti shall receive high priority and should
be addressed within one business day of notice of work to be performed and the work must proceed
continuously and expeditiously until the work is complete. The Contractor is responsible for
immediately notifying the City of any graffiti found during the regular servicing and inspection of the
City. Graffiti removal shall include the barrier walls of the William Lehman Causeway and Sunny Isles
Blvd. Causeway. Graffiti removal is on an as needed basis and will be considered a “Supplemental
Service.”
3.20 LITTER/DEBRIS REMOVAL
Litter removal is performed for aesthetic and safety reasons. It is desired to present a pleasing
appearance and environment to the patrons of our parks, beach as well as to motoring and pedestrian
traffic within the City, but it is more important to provide safety. Litter in the parks and adjacent
swale areas, roadways, cul-de-sacs, landscaped areas and swales is to be removed prior to mowing
or edging in order to reduce the possibility of hazards to those using the parks, motorists, pedestrians,
and the equipment operators.
The Contractor must perform litter and debris removal in all areas where Work is performed.
Responsibilities must include, but not be limited to, the removal and disposal of all natural debris
(tree limbs, leaves, fallen trees, dry brush, dead animals, etc.), and man-made debris (tires, tire
pieces, plastic bags, bottles, lumber, building materials, furniture, shopping carts, household items,
vehicle parts, metal junk, packaging materials, campaign/advertising or other signs and postings,
etc.). Leaves must be removed from all turf areas, gutters, sidewalks, pathways, and paved areas.
Landscape lighting shall be wiped down, blown off or vacuumed as needed to prevent accumulation
of clippings and dead insects.
The Contractor shall properly and legally dispose of any dead animals located within the City limits
when discovered by the contractor or when requested to do so by the City. The animal must be
removed within six hours of the request if the request is made between 5:00pm and 7:00am and
within two hours if the request is made between 7:00am and 5:00pm.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 58
The Contractor shall collect shopping carts from public property and return them to the owner on a
daily basis.
The Contractor must sweep all driveways, parking areas and sidewalks where turf cuttings and
trimmings are evident as well as any dirt or stones resulting from the Work and remove the
trimmings, dirt, and stones from the premises.
The Contractor shall use a mechanized leaf vacuums to remove all debris from all walks, drives,
roads, and pedestrian areas, as often as requested by City, shall remove all excess soil, trimmings,
debris, and equipment from site after each visit.
Contractor must properly dispose of all litter and debris at off-site locations in accordance with
existing local, state, and federal regulations, at Contractor’s expense. City dumpsters or other
containers are not to be used for disposal of any litter, debris or turf trimmings.
The Contractor shall empty and dispose of contents of all trash containers in all rights-of-way, beach
access paths, government facilities, and parking lots once per day, seven days per week including all
weekends and holidays. In addition, the Contractor shall empty and dispose of contents of all trash
containers (including fish guts) at the Pier Park Fishing Pier twice per day on Saturday and Sunday,
including holidays, in the morning between 7:00 am and 10:00 am and in the evening by 6:00 pm,
including all weekends and holidays.
Litter and debris removal in all rights-of-way, including area within 5’ from back of sidewalk on all
interior streets, beach access paths, government facilities, and parking lots shall occur once per day,
7 days a week, including weekends and holidays. A minimum of two employees shall be assigned to
litter and debris pick up in these areas and the Work shall be completed by 10:00 am in the morning.
Litter and debris removal within the rights-of-way on Collins Avenue including and including area
within 5’ from back of sidewalk on the east side and 10’ from back of sidewalk on west sides of Collins
Avenue from 195th Street to 156th Street, to include the two landscaped parcels on the west side of
Collins Avenue, north and south sides of 189 Street, at the eastern end of the William Lehman
Causeway (including 20’ sodded alleyway between landscaped area and fence), and both sides of
Sunny Isles Blvd, including the Business Loop shall be twice per day, 7 days a week, including
weekends and holidays. A minimum of two employees shall be assigned to litter and debris pick up
in these areas and the Work shall be completed between 7:00 am and 10:00 am in the morning and
3:00 pm to 6:00 pm in the evening. Particular attention must be made to remove litter accumulation
under shrubs in medians and swales along Collins Avenue and Sunny Isles Boulevard.
Contractor must notify the Project Manager(s) of any debris or any other situation(s) that create a
hazardous condition. All debris removed from the City of Sunny Isles Beach is to be disposed of at
an EPA and State of Florida approved dumping site, at Contractor’s expense.
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 59
SECTION 4
Basic Services
4.1 BASIC SERVICES (RECURRING MONTHLY)
The basic services listed within this section are services to be conducted on a routine schedule as
outlined in the Contractor’s Maintenance and Service Plan and approved by the City. This section is
to include the supplying of all necessary personnel, materials, supplies, labor, supervision, equipment,
fuel, and other miscellaneous necessities to fully maintain the general condition of the City’s parks,
rights-of-way, beach access areas, bus shelter locations, parking lots and government facilities to a
superior level that will meet or exceed the Performance Standards and Technical Specifications in
accordance with Section 3 and all requirements of the Contract Documents.
Section A: Parks
Section B: Right-of-Ways
Section C: Beach Access Areas
Section D: Bus Shelter
Section E: Parking Lots
Section F: Government Facilities
This work shall include, but not be limited to, weeding, mowing, turf maintenance, edging, pruning,
hedge trimming, raking, sweeping, blowing and vacuuming sidewalks, herbicide applications
including preventive and corrective applications, fertilization and pest management services using
Integrated Pest Management principles, irrigation system maintenance, repair and adjustments,
landscape maintenance, replacing any plants lost due to negligence of the Contractor, seasonal color
replacement, daily cleaning of all bus shelter and bench locations, daily removal of all litter including
dead animals, shopping cart removal and litter pick up seven days per week. The Bidder will be
responsible for the supply and installation of all irrigation materials necessary for a fully operational
irrigation system.
The supplying and placing of this section is separate and unique from the Supplemental Services
(“On Demand”) Section 5, also listed in this ITB and the bid price shown for this section will be
considered full and total payment for all normal ongoing operations. For any additional payments
under this item, or any other, the service must be specifically requested by the City for a unique and
specific task.
4.1.1 A. PARKS (See section A of the bid form)
The Bidder shall conduct “Landscape Maintenance Services” as defined in this ITB to all
City parks. All the tasks required in the maintenance of the Parks shall be completed in
accordance with Section 3, Performance Standards & Technical Specifications.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 60
4.1.2 B. RIGHTS-OF-WAY (See section B of the Bid Form)
The Bidder shall conduct “Landscape Maintenance Services” as defined in this ITB to all
City Rights-of-Way. All the tasks required in the maintenance of the Rights-of-Way shall
be completed in accordance with Section 3, Performance Standards & Technical
Specifications.
B1 thru B2 Removal of all litter and debris in the medians on Collins Avenue
and all areas within 10’ from back of sidewalk on the west side
and 5’ from back of sidewalk on the east side from 195th Street to
156th Street, to include the two landscaped parcels on the west
side of Collins Avenue at the eastern end of the William Lehman
Causeway, and the north and south sides of Sunny Isles Blvd.,
including the Business Loop, shall be conducted two times per
day, 7 days a week for items B1 and B2.
B3 thru B23 Removal of all litter and debris on all interior streets within 5’ from
back of sidewalk shall be conducted once per day, 7 days a
week for items B3 thru B23.
B11 This bid item is to include the 172nd Street right-of-way from North
Bay Road to Collins Avenue including area along the private
parking lot on the south side in between the parking lot and back
of sidewalk.
4.1.3 C. BEACH ACCESS PATHS (See section C of the Bid Form)
The Bidder shall conduct “Landscape Maintenance Services” as defined in this ITB to all
Beach Access Paths. All the tasks required in the maintenance of the Beach Access Paths
shall be completed in accordance with Section 3, Performance Standards & Technical
Specifications.
C1 thru C17 Removal of all litter and debris shall be conducted once per day,
7 days a week. The landscaping for the beach access paths is
maintained by the adjacent property owners.
4.1.4 D. BUS SHELTER AND BENCH LOCATIONS (See section D of the Bid Form)
The Bidder shall conduct “Landscape Maintenance Services” as defined in this ITB to all
Bus Shelter and Bench locations in accordance with Section 3, Performance Standards &
Technical Specifications.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 61
D1 thru D3 Removal of all litter and debris shall be conducted once per day,
7 days a week.
4.1.5 E. PARKING LOTS (see section E of the Bid Form)
The Bidder shall conduct “Landscape Maintenance Services” as defined in this ITB to all
City parking lots. All tasks required in the maintenance of City parking lots shall be
completed in accordance with Section 3, Performance Standards & Technical
Specifications.
E7 This bid item is to include the areas around the Heritage Park
Parking Garage, the area along the pathway to the Wm Lehman
Causeway on the south side of the garage, the areas along the
Ocean Reserve Condo and those areas adjacent to the right-of-
way (i.e. the wall).
E8 This bid item is to include the North, South and West sides of the
Gateway Park Parking Garage between the property line and
garage.
E1 thru E8 Removal of all litter and debris shall be conducted once per day,
7 days a week.
4.1.6 F. GOVERNMENT FACILITIES (see section F in the Bid Form)
The Bidder shall conduct “Landscape Maintenance Services” as defined in this ITB to all
Government facilities. All tasks required in the maintenance of Government Facilities shall
be in accordance with Section 3, Performance Standards & Technical Specifications.
F7 This bid item is to include the Public Works compound with trailers
underneath the Wm Lehman Causeway between the Intracoastal
Waterway and North Bay Road.
F1 thru F7 Removal of all litter and debris shall be conducted once per day,
7 days a week.
4.1.7 G. SEASONAL COLOR REPLACEMENT (see section G in the Bid Form)
The Bidder shall conduct “Landscape Maintenance Services” as defined in this ITB to
replace the City’s seasonal color three times per year in a timely fashion. All tasks required
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 62
in the replacement of seasonal color shall be in accordance with Section 3, Performance
Standards & Technical Specifications.
G1 thru G3 This bid item is to include the removal and proper disposal of prior
season’s flowers and soil, new Atlas 3000 planting soil mix and
soil amendments, pre-emergent herbicide, delivery, layout and
placement of annual flowers in 4.5” pots, cleanup and
maintenance of new flowers in the locations designated by the
City.
4.1.8 H. ROYAL PALM MAINTENANCE
The Bidder shall conduct “Landscape Maintenance Services” as defined in this ITB to
maintain all Royal Palms. All tasks required in the maintenance of Royal Palms shall be in
accordance with Section 3, Performance Standards & Technical Specifications.
H1 This bid item is to include Merit soil drench for Royal Palms two
times per year including a follow-up application per specifications
in the locations designated by the City.
H2 This bid item is to include Cygon Foliar spray for all Royal Palms
once per year, including a follow-up per specifications in the
locations designated by the City.
4.1.9 I. DATE PALM MAINTENANCE
The Bidder shall conduct “Landscape Maintenance Services” as defined in this ITB to
maintain all Phoenix dactylifera, Phoenix canariensis and Phoenix sylvestris. All tasks
required in the maintenance of Date Palms shall be in accordance with Section 3,
Performance Standards & Technical Specifications.
I1 This bid item is to include Date Palm maintenance including all
root/soil fungicide drench applications per specifications in the
locations designated by the City.
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 63
SECTION 5
Supplemental Services
5.1 Supplemental Services (“On Demand”):
This section is separate from the Basic Services (Recurring Monthly) maintenance. Even though
some of the items listed in this section are part of the monthly recurring maintenance, the Bidder
must assure that these are also available on demand. These services will be requested as needed
by the City. The bid and award evaluation will include the unit prices submitted in the Supplemental
Services Bid Form.
5.1.1 J. PLANT REPLACEMENT (see section J in the Bid Form)
Plant replacements shall conform to, or exceed the minimum standards for Florida No. 1
grade or better in the most current edition of the Florida Grades and Standards for Nursery
Plants prepared by the State of Florida Department of Agriculture and Consumer Services.
J1 thru J105 This bid item is to include removal and proper disposal of existing plants,
and then delivery, layout, placement, staking, mulch, initial hand
watering until established if needed, cleanup and maintenance of new
plants in the locations designated by the City.
5.1.2 K. MATERIALS (See section K in the Bid Form)
The supplying and placing of this item is separate and unique from the normal need to
supply and place this material as part of the ongoing operations covered in other bid items.
For this item to be accepted and paid for by the City, the service must be specifically
requested by the City for a unique and specific task.
5.1.2.1 OTC INJECTIONS
K1-K2 This bid item is to provide Coconut and Date Palm OTC (Lethal
Yellowing) injections in the locations designated by the City.
Follow manufacturer’s recommendation regarding application
rates and methods.
5.1.2.2 TOPSOIL
K3 This bid item is to include the supplying, delivery, placement, and
grading of 70/30 topsoil in the locations designated by the City.
This topsoil shall be a high quality mix of 70% organics (Florida
peat, etc.) and 30% sand.
5.1.2.3 PREMIUM GOLD COLORED MULCH
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K4-K5 This bid item is to include the supplying, delivery, placement, and
grading of certified arsenic free certified Premium Gold colored
mulch in the locations designated by the City.
5.1.2.3.1 SPECIAL CONDITIONS
Certified arsenic free certified Premium ‘Gold’ (provide
evidence of type and grade of mulch, to City, prior to
delivery, for approval by Project Manager). Mulch shall
be placed around all planting areas not covered by
shrubs, ground cover, or existing mulch (two times per
year, or as directed by City), so as to effect a 2.5” mulch
depth. Contractor will provide and install all required
mulch at the contract unit prices.
5.1.2.4 TRAP SAND
K6 This bid item is to include the supplying, delivery, placement, and
grading of #70 Trap Sand in the locations designated by the City.
5.1.2.5 ATLAS 3000 MIX
K7 This bid item is to include the supplying, delivery, placement, and
grading of Atlas 3000 planting soil mix by Atlas Peat & Soil (or
approved equal) in the locations designated by the City.
5.1.2.6 ST. AUGUSTINE ‘FLORATAM’ SOD
K8-K9 This bid item is to include the supplying, delivery, placement, and
initial irrigating of Solid St. Augustine ‘Floratam’ Sod (or approved
equal) in the locations designated by the City.
5.1.2.7 BERMUDA ‘TIFWAY’ 419
K10 This bid item is to include the supplying and delivery of Bermuda
‘Tifway’ 419 Turf (or approved equal) on pallets, off-loaded and
installed in a location designated by the City.
5.1.2.8 PASPALUM NOTATUM
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 65
K11 This bid item is to include the supplying and delivery of Paspalum
notatum (Argentine Bahia Sod) on pallets, off-loaded and installed
in a location designated by the City.
5.1.2.9 PALM BEACH CAP ROCK
K12 This bid item is to include the supplying and delivery of Palm
Beach Cap Rock (or approved equal) by square feet, and off-
loaded in a location designated by the City.
5.1.3 L. LABOR (see section L of the Bid Form)
This is a separate item for work not already covered by, and paid for through, other
pertinent bid items. It is intended that this item shall cover call-outs for emergency and
unique situations. For this item to be accepted and paid for by the City, the services must
be specifically requested by the City for a specific non-covered task.
5.1.3.1 LANDSCAPE SUPERINTENDENT
L1 thru L2 This bid item is for additional work by a trained and
competent Landscape Superintendent who shall be fluent
in English.
5.1.3.2 LANDSCAPE LABORER
L3 thru L4 This bid item is for additional work by a trained and
competent Landscape Laborer.
5.1.3.3 IRRIGATION SPECIALIST
L5 thru L6 This bid item is for additional work by a trained and
competent Irrigation Specialist who shall be fluent in
English.
5.1.3.4 IRRIGATION LABOROR
L7 thru L8 This bid item is for additional work by a trained and
competent Irrigation Laborer.
5.1.4 M. EQUIPMENT (See section M in the Bid Form)
This is a separate item for work not already covered by, and paid for through, other
pertinent bid items. It is intended that this item shall cover call-outs for emergency and
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 66
unique situations. For this item to be accepted and paid for by the City, the services must
be specifically requested by the City for a specific task.
5.1.4.1 BACKHOE OPERATOR INCLUDING OPERATOR
M1 thru M2 This bid item is for additional work by a trained and
competent Backhoe Operator using a fully functioning and
properly maintained tractor with a front end mounted
loader and a backhoe.
5.1.4.2 DUMP TRUCK INCLUDING OPERATOR
M3 thru M4 This bid item is for additional work by a trained and
competent Dump Truck Operator using a fully functioning
and properly maintained dump truck with a GVW rating
of 15,000 or greater.
5.1.4.3 TRAILER MOUNTED WATER TANK INCLUDING OPERATOR
M5 This bid item is to provide a fully functioning and properly
maintained Trailer Mounted Water Tank with a capacity
of 500 gallons or greater. It should also have an
operating and properly maintained pump and hose reel.
The Bidder shall be responsible for paying for any water
usage and shall obtain a water meter from the City of
North Miami Beach. The City will designate specific areas
where the Bidder will be allowed to fill up.
5.1.4.4 SELF PROPELLED TRENCHER INCLUDING OPERATOR
M6 thru M7 This bid item is to provide a fully functioning and properly
maintained Self Propelled Trencher with a minimum
attainable depth of twenty-four inches, and a minimum
trench width of six inches.
5.1.4.5 BUCKET TRUCK
M8 This bid item is to provide a fully functioning and properly
maintained bucket truck of no less than 65'.
5.1.4.6 CHIPPER BRUSH
M9 This bid item is to provide a fully functioning and properly
maintained chipper brush.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 67
5.1.4.7 STUMP GRINDER
M10 This bid item is to provide a fully functioning and properly
maintained stump grinder.
5.1.4.8 GRAPPLE LOADER
M11 This bid item is to provide a fully functioning and properly
maintained grapple loader with a 30 cubic yard capacity.
5.1.4.9 BULLDOZER INCLUDING OPERATOR
M12 thru M13 This bid item is to provide a fully functioning and properly
maintained bulldozer with competent operator.
5.1.5 N. MISCELLANEOUS ITEMS (see section N of the Bid Form)
This bid item is to include the supplying of all necessary materials, supplies, labor,
equipment, fuel, and other miscellaneous necessities to conduct the following tasks. Such
work shall be considered as miscellaneous items which are subject to the City’s final
approval. Upon approval, the City will pay the contractor based on the labor rate specified
in the Bid Form, Section N, of the Bid Cost Proposal. For work requested beyond the
provided labor rates, the City’s Project Manager may request quotes from other contractors
for the stated miscellaneous items.
N1 REPLACE / REPAIR NETTING
Repair or replace any netting or screening at the baseball field in Pelican
Community Park and soccer field at Senator Gwen Margolis Park. The repairs are
to be made only upon authorization of the City, but the Bidders are responsible for
immediately notifying the City of any holes or openings that are found during the
daily servicing and inspection of the park. The repairs will be done to industry
standards and shall follow the recommendations of the manufacturer.
N2 PRESSURE CLEAN VARIOUS CITY FACILITIES
Pressure clean various City facilities and sidewalk areas with a 3500 PSI pressure
washer, as specifically directed by the City. This proposal item is to include 2
persons and is intended to cover unique situations such as an accident that leaves
debris or staining on the City’s sidewalks, streets and/or parking lots, bus shelters,
or other areas as specified by the City.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 68
N3 HANG BANNERS
Hang banners in the locations designated by the City. This proposal item is
intended to include all work necessary, including any needed repairs to, or
replacement of, the arms that support the banners. For payments under this item,
the service must be specifically requested by the City for a unique and specific
task, however the Bidders is responsible for immediately notifying the City if any
missing or damaged banners are found during the regular servicing and inspection
of the streets.
N4 MOVE THE LIFE GUARD STANDS
Move the Life Guard Stands on the beaches within the City to areas within the
beach that are closer to the dune. The Contractor is required to have the proper
equipment to move the stands without damage to the structures.
N5 GRAFFITI REMOVAL
Cover over or remove, as directed by the City, any graffiti. This proposal item is
intended to include all work, including any needed repairs required to allow the
graffiti to be addressed. All work must begin within eight hours of being notified
by the City, and the work must proceed continuously and expeditiously until the
job is completed. The Bidder is responsible for immediately notifying the City of
any graffiti found during the regular servicing and inspection of the City. This shall
include the removal of the graffiti along the barrier walls of the William Lehman
Causeway and Sunny Isles Boulevard.
N6 BEE, WASP AND HORNET REMOVAL
Proper removal and eradication of bee, wasp and hornet nests by a registered
beekeeper or trained Pest Control Operator.
N7 CLEANING BEACH
This bid item includes 2 persons, 7 days a week including weekends and holidays
patrolling the beach to remove all litter and debris. Such work shall be
considered as miscellaneous items which are subject to the City’s final approval.
Upon approval, the City will pay the contractor based on the labor rate specified
in the Bid Form Section N of the Bid Cost Proposal. For work requested beyond
the provided labor rates, the City’s Project Manager may request quotes from
other contractors for the stated miscellaneous items.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 69
N8 PREVENTIVE MOSQUITO CONTROL WITHIN CITY RIGHTS-OF-WAY
This bid item includes fogging seven miles of City rights-of-way and the Public
Works compound under the William Lehman Causeway. Fogging to be
performed with truck mounted fogger. Work to be completed overnight in the
pre-dawn hours (exact times to be determined by City) in a manner safe to the
public. Avoid spraying when residents are active.
N9 PREVENTIVE MOSQUITO CONTROL WITHIN CITY PARKS AND BEACH
This bid item includes fogging the City parks with a motorized cart and /or
backpack. Work to be completed overnight in the pre-dawn hours (exact times
to be determined by City) in a manner safe to the public. Avoid spraying when
residents are active.
N10 PREVENTIVE MOSQUITO CONTROL WITHIN CATCH BASINS
This bid item includes installing Altosid Briquets, or approved equal, in catch
basins throughout the City.
N11 DATE PALM FUNGICIDE TRUNK DRENCH
This bid item includes a top to bottom fungicide trunk drench utilizing T-Storm or
Cleary’s 3336 in the event that Thielvopsis paradoxa is identified in close
proximity to subject palms.
END OF SECTON
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 70
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
SECTION 6
INVITATION TO BID
BID SUBMITTAL FORMS
OPENING: 2:30 P.M.
06/28/2017
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent Date Issued:
05/12/2017
This Bid Submittal Consists of
Pages 71 through 88
Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address
shown above until the above stated time and date, and at that time, publicly opened for furnishing the
supplies or services described in the accompanying Bid Submittal Requirement.
ITB 17-05-01
City Wide Landscape Maintenance Services
A Bid Deposit in the amount of 5% (See Section 2.10) of the bid shall accompany all bids
A Performance and Payment Bond in the amount of 100% (See Section 2.9) of the bid will be required
upon execution of the contract by the successful bidder and City of Sunny Isles Beach
Procurement Agent: Firm Name:
Genesis Cuevas, MPA
________________________________________
Commodity Code(s):
RETURN ONE ORIGINAL AND 4 COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 91 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 71
BID FORM
for
LANDSCAPE MAINTENANCE SERVICES
Basic Services
(“Recurring Monthly”)
Section
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the
actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by
the City. The Bidders, by signing this Bid Form and Contract, fully acknowledges that he/she will receive
no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price
of the items times the number of items authorized, ordered, placed, and accepted by the City. The
following work consists of furnishing all labor, materials, supplies, equipment, tools, transportation and
supervision necessary to perform and maintain the City’s landscape maintenance needs for City Facilities,
Bus Shelters, Beach Access Paths, Parks and Public Rights-of-Way in accordance with the Performance
Standards, Technical Specifications and Scope of Services detailed herein.
A. PARKS
No. Ref
Item
No.
DESCRIPTION Est.
Quantity
Per Week
Price
Extended
Total
1
A1
Senator Gwen Margolis Park
(17815 North Bay Rd) 52 Weeks $
$
2
A2
Town Center Park
(17200 Collins Avenue) 52 Weeks
$
$
3
A3
Samson Oceanfront Park
(17425 Collins Avenue) 52 Weeks $
$
4
A4
Pelican Community Park
(18115 North Bay Road)
52 Weeks $
$
5
A5
Golden Shores Park
(201 195 Street) 52 Weeks
$
$
6
A6
Heritage Park
(19250 Collins Avenue) 52 Weeks
$
$
7
A7
Oceania Park
(16320 Collins Avenue) 52 Weeks
$
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 72
8
A8
Intracoastal Parks
(16000 - 16200 Collins Avenue) 52 Weeks
$
$
9
A9
Gateway Park
(151 Sunny Isles Blvd.) 52 Weeks
$
$
Subtotal Section “A” Lines No. 1 – 9:
$
B. RIGHTS-OF-WAY
10
B1
Collins Avenue (including 10’ easement on
west side from 195 St. to 156 St.) 52 Weeks
$
$
11
B2
Sunny Isles Boulevard (eastbound and
westbound including Business Loop) 52 Weeks
$
$
12
B3 William Lehman Causeway
52 Weeks
$
$
13
B4 174th Street (including medians)
52 Weeks
$
$
14
B5 158th Street / Bayview Drive
52 Weeks
$
$
15
B6 159th Street / Kings Point Drive
52 Weeks
$
$
16
B7 Atlantic Isles Entrance and Bridge
52 Weeks
$
$
17
B8
Atlantic Isles Lagoon including Atlantic Isle
Bridge planters and WASA Pump Station 52 Weeks
$
$
18
B9
Atlantic Isles Cul-de-sac 52 Weeks $
$
19
B10 North Bay Road (from S. Isles Blvd. to 172 St.) 52 Weeks
$
$
20
B11 172nd Street
(from N. Bay Road to Collins Ave.) 52 Weeks
$
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 73
21
B12 175th Terrace
(from Atlantic Blvd. to Collins Ave.) 52 Weeks
$
$
22
B13 North Bay Road
(from 174 St. to 183 St.) 52 Weeks
$
$
23
B14 Atlantic Boulevard
(from 175 Terr. to 183 St.) 52 Weeks
$
$
24
B15 177th Drive
(from Church Dr. to Atlantic Blvd.) 52 Weeks
$
$
25
B16 Church Drive
(from 178 Dr. to 177 Dr.) 52 Weeks
$
$
26
B17 178th Drive
(from N. Bay Rd. to Collins Ave.) 52 Weeks
$
$
27
B18 178th Street
(from N. Bay Rd. to Collins Avenue) 52 Weeks
$
$
28
B19 179th Drive
(from N. Bay Rd. to 178 St.) 52 Weeks
$
$
29
B20 180th Drive
(from N. Bay Rd. to Atlantic Blvd.) 52 Weeks
$
$
30
B21 181st Drive
(from N. Bay Rd. to Atlantic Blvd.) 52 Weeks
$
$
31
B22 182nd Drive
(from N. Bay Rd. to Atlantic Blvd.) 52 Weeks
$
$
32
B23 183rd Street
(from N. Bay Rd. to Atlantic Blvd.) 52 Weeks
$
$
33
Daily Litter Pickup for B1 – B2
(7 Days A Week, Twice per Day) 52 Weeks
$
$
34 Daily Litter Pickup for B3 – B23
(7 days A Week – Once per Day)
52 Weeks
$
$
Subtotal Section “B” Lines No. 10 – 34:
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 74
C. BEACH ACCESS PATHS
(7 Day a Week Trash & Litter Pick-Up Only)
35
C1 Regalia (north side)
19501 Collins Avenue 52 Weeks
$
$
36
C2 Oceans I (north side)
19405 Collins Avenue 52 Weeks
$
$
37
C3
William “Bill” Lone
19101 Collins Avenue
52 Weeks
$
$
38
C4
Cecile Sippin
Near 189th Street on Collins Avenue
52 Weeks
$
$
39
C5
Future location of Varadero IV
18801 Collins Avenue
52 Weeks
$
$
40
C6
Marenas (north side)
18683 Collins Avenue
52 Weeks
$
$
41
C7
Millennium (north side)
18671 Collins Avenue
52 Weeks
$
$
42
C8
Trump Beach Resort (south side)
18001 Collins Avenue combined w/
Acqualina (north side)
52 Weeks
$
$
43
C9
Walter Bresslour
Near 178th Street on Collins Avenue
52 Weeks
$
$
44
C10
Pinnacle (north side) combined w/
17555 Collins Avenue
Mansions at Acqualina (south side)
52 Weeks
$
$
45
C11
Florida Ocean Club (north side)
17275 Collins Avenue
52 Weeks
$
$
46
C12
Ocean IV (south side)
17201 Collins Avenue combined w/
Muse (north side)
52 Weeks
$
$
47
C13
Jade Ocean (north side)
17121 Collins Avenue
52 Weeks
$
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 75
48
C14
Jade on the Beach (south side) combined w/
17001 Collins Avenue combined w/
Future location of Jade Signature (north side)
52 Weeks
$
$
49 C15
Oceania (south side)
16425 Collins Avenue 52 Weeks
$
$
50
C16
Sayan (north side)
16275 Collins Avenue
52 Weeks
$
$
51
C17
Trump Tower III (south side)
15811 Collins Avenue combined w/
Ritz Carlton Residences (north side)
52 Weeks
$
$
Subtotal Section “C” Lines No. 35 – 51:
$
D. BUS SHELTER AND BENCH LOCATIONS
52
D1 (3) Extra-Large Bus Shelter location 52
Weeks
$
$
53
D2 (35) Large Bus Shelter location 52
Weeks
$
$
54
D3 (8) Small Bus Shelter location 52
Weeks
$
$
Subtotal Section “D” Lines No. 52 – 54:
$
E. PARKING LOTS
55 E1 Under the
William Lehman Causeway Bridge (East/West) 52 Weeks
$
$
56 E2 Under the north bound
William Lehman Flyover Ramp 52 Weeks
$
$
57 E3 Ellen Wynne Parking Lot/Beach Access 52 Weeks
$
$
58 E4 Pier Park Parking Lot
(including fishing pier) 52 Weeks $
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 76
59 E5 Bella Vista Parking Lot 52 Weeks
$
$
60 E6 Parking lot behind the Walgreens
at 17534 Collins Avenue 52 Weeks
$
$
61 E7 Heritage Park
Parking Garage 52 Weeks $
$
62 E8 Gateway Park
Parking Garage 52 Weeks
$
$
63 Daily Litter Pickup for E1 – E6
(7 Days A Week) 52 Weeks
$
$
Subtotal Section “E” Lines No. 55 – 63:
$
F. GOVERNMENT FACILITIES
64
F1
Sunny Isles Beach Government Center
18070 Collins Avenue
52 Weeks
$
$
65
F2
Stormwater Pond at Sunny Isles Boulevard
and Collins Avenue
52 Weeks
$
$
66
F3
Stormwater Pond at Sunny Isles Boulevard
and North Bay Road
52 Weeks
$
$
67
F4 Stormwater Pond at Sunny Isles Boulevard on
West end 52 Weeks
$
$
68
F5 Norman S. Edelcup K-8 School 52 Weeks
$
$
69
F6 Public Works Compound under Wm Lehman
Causeway 52 Weeks
$
$
70
Daily Litter Pickup for F1 – F6
(7 Days A Week) 52 Weeks
$
$
Subtotal Section “F” Lines No. 64 – 70:
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 77
G. SEASONAL COLOR REPLACEMENT
71
G1
Seasonal Color Replacement
Pentas, 4.5” pot, full; remove old plantings
and fertilize with Nutricote
12,000
plants
$
$
72
G2
Seasonal Color Replacement
Begonia ‘Big Series’, 4.5” pot, full; remove old
plantings and fertilize with Nutricote
12,000
plants
$
$
73
G3
Seasonal Color Replacement
Caladium ‘Florida Sweetheart’, 4.5” pot, full;
remove old plantings & fertilize with Nutricote
12,000
plants
$
$
Subtotal Section “G” Lines No. 71 – 73:
$
H. ROYAL PALM MAINTENANCE
74
H1 Merit Soil Drench for Royal Palms
(Two times per year)
554
Applications
$
$
75
H2
Cygon Foliar Spray for Royal Palms
(One time per year)
277
Applications
$
$
Subtotal Section “H” Line No. 74 ‐ 75:
$
I. DATE PALM MAINTENANCE
76
I1
Date Palm Root/Soil Drench
(3 times per year)
1248
Applications
$
$
Subtotal Section “I” Line No. 76: $
TOTAL BASIC SERVICES (“Recurring Monthly”) Lines No. 1 – 76:
Written Total Basic Services:
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 78
Supplemental Services
(“On Demand”)
Section
(This Is Not Included in the Monthly Maintenance)
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the
actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by
the City. The Bidders, by signing this Bid Form and Contract, fully acknowledges that he/she will receive
no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price
of the items times the number of items authorized, ordered, placed, and accepted by the City.
No. Ref
Item
No.
DESCRIPTION Est. Qty.
UNIT PRICE
(For One
Item)
Extended
Total
J. PLANT REPLACEMENT
Shrubs & Groundcover
77 J1 Aechmea blanchetiana - Orange Bromeliad
3 gallon 25
$
$
78 J2 Aechmea blanchetiana - Orange Bromeliads
7 gallon 25
$
$
79 J3 Alcantarea imperialis – Imperial Bromeliad
17” Pot
25
$
$
80 J4 Arachis glabrata - Rhizoma (Perennial) Peanut
1 gallon 200
$
$
81 J5 Argusia gnaphalodes - Sea Lavender
3 gallon 25
$
$
82 J6 Bromeliad Neorgelia ‘Fireball’
1 gallon 25
$
$
83 J7 Capparis cynophallophora - Jamaica Caper
3 gallon 50
$
$
84
J8
Chrysobalanus icaco ‘Horizontal’
Horizontal Cocoplum
3 gallon
50
$
$
85 J9 Chrysobalanus icaco ‘Red Tip’ - Cocoplum
3 gallons 100
$
$
86 J10 Chrysobalanus icaco ‘Red Tip’ - Cocoplum
7 gallon 25
$
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 79
87 J11 Clusia guttifera - Small Leaf Clusia
3 gallon 25
$
$
88 J12 Clusia guttifera – Small Leaf Clusia
7 gallon 200
$
$
89 J13 Clusia guttifera – Small Leaf Clusia
15 gallon 25
$
$
90 J14 Coccoloba uvifera – Seagrape
3 gallon 25
$
$
91 J15 Coccoloba uvifera – Seagrape
7 gallon 25
$
$
92 J16 Codiaeum variegatum ‘Mammey’ – Croton
3 gallon 25
$
$
93 J17 Codiaeum variegatum ‘Petra’ – Croton
3 gallon 25
$
$
94 J18 Conocarpus erectus - Green Buttonwood
3 gallon 100
$
$
95 J19 Conocarpus erectus - Green Buttonwood
7 gallon 50
$
$
96
J20
Conocarpus erectus ‘Sericeus’
Silver Buttonwood
3 gallon
100
$
$
97
J21
Conocarpus erectus ‘Sericeus’
Silver Buttonwood
7 gallon
50
$
$
98 J22 Cordyline fruticosa ‘Aunie Lou’ – Ti Plant
3 gallon 25
$
$
99 J23 Cordyline fruticosa ‘Red Sister’ – Ti Plant
3 gallon 200
$
$
100 J24 Crinum augustum ‘Queen Emma’
7 gallon 25
$
$
101 J25 Crinum asiaticum – Crinum Lily
7 gallons 25
$
$
102
J26
Dianella tasmanica ‘Variegata’
Variegated Blueberry Flax Lily
1 gallon
25
$
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 80
103 J27 Dietes vegeta - White African Iris
3 gallon 25
$
$
104 J28 Ernodea littoralis - Golden Beach Creeper
1 gallon 25
$
$
105 J29 Ficus microcarpa ‘Green Island’
3 gallon 200
$
$
106 J30 Ficus microcarpa ‘Green Island’
7 gallon 800
$
$
107 J31 Ficus pumila – Creeping Fig
1 gallon 25
$
$
108 J32 Furcraea foetida – Erect False Agave
7 gallon 25
$
$
109 J33 Hamelia nodosa – Dwarf Firebush
3 gallon 25
$
$
110 J34 Hamelia patens - Firebush
3 gallon 25
$
$
111 J35 Ixora ‘Nora Grant’
3 gallon 200
$
$
112 J36 Ixora ‘Taiwanese’
7 gallon 25
$
$
113 J37 Jasminum volubile - Wax Jasmine
3 gallon 300
$
$
114 J38 Lantana depressa ‘Gold’ – Gold Lantana
1 gallon 50
$
$
115 J39 Liriope muscari ‘Big Blue’ – Lilyturf
1 gallon 200
$
$
116 J40 Microsorum scolopendria – Wart Fern
3 Gal. 25
$
$
117 J41 Monstera deliciosa - Ceriman
3 gallon 25
$
$
118 J42 Muhlenbergia capillaris - Muhly Grass
3 gallon 100
$
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 81
119 J43 Myrcianthes fragrans - Simpson Stopper
3 gallon 25
$
$
120 J44 Neomarica caerulea ‘Regina’ – Apostle’s Iris
3 gallon 25
$
$
121 J45 Nephrolepis exaltata – Boston Fern
1 gallon 100
$
$
122
J46
Pennistum setaceum ‘Alba’
White Fountain Grass
3 gallon
25
$
$
123 J47 Philodendron ‘Rojo Congo’
3 gallon 25
$
$
124 J48 Podocarpus macrophyllus – Japanese Yew
7 gallon 50
$
$
125 J49 Psychotria ligustrifolia – Bahama Coffee
3 gallon 25
$
$
126 J50 Psychotria nervosa – Wild Coffee
3 gallon 25
$
$
127 J51 Ruellia brittoniana ‘Purple Showers’
3 gallons 50
$
$
128 J52 Scheflerra arboricola ‘Trinette’
3 gallon 300
$
$
129 J53 Scheflerra arboricola ‘Trinette’
7 gallon 100
$
$
130 J54 Scheflerra arboricola ‘Dazzle’
3 gallon 300
$
$
131 J55 Scheflerra arboricola ‘Emerald Green’
3 gallon 25
$
$
132 J56 Serenoa repens ‘Cinerea’ - Saw Palmetto
7 gallon 25
$
$
133 J57 Serenoa repens ‘Cinerea’ - Saw Palmetto
15 gallon 25
$
$
134 J58 Sophora tomentosa - Necklace Pod
3 gallon 25
$
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 82
135 J59 Spartina bakeri – Sand Cordgrass
1 gallon 25
$
$
136
J60
Stachytarpheta jamaicensis
Native Blue Porterweed
3 gallon
25
$
$
137 J61 Tripsacum floridanum – Florida Gamagrass
3 gallon 100
$
$
138 J62 Tripsacum dactyloides – Fakahatchee Grass
3 gallon 100
$
$
139 J63 Uniola paniculata – Sea Oats
1 gallon 200
$
$
140 J64 Zamia furfuracea – Cardboard Palm
7 gallon 25
$
$
141 J65 Zamia pumila - Coontie
7 gallon 25
$
$
Trees & Palms
142 J66 Acoelorrhaphe wrightii ‘Paurotis Palm’
14’ ht. (7-8 trunks min 6’ c.t. min) 3
$
$
143 J67 Bismarkia nobilis- Bismark Palm
12’ g.w. 5
$
$
144 J68 Bulnesia arborea - Verawood
12’ ht. 5
$
$
145 J69 Bursera simaruba - Gumbo Limbo
12’ ht. 3
$
$
146 J70 Chamaerops humilis – European Fan Palm
3’-4’ ht. 3
$
$
147 J71 Chrysophyllum oliviforme - Satin Leaf
6’ o.a. 3
$
$
148 J72 Clusia guttifera - Small Leaf Clusia
10’ ht. 3
$
$
149 J73 Clusia rosea – Pitch Apple
12’ ht. 3
$
$
150 J74 Coccoloba diversifolia - Pigeon Plum
12’ ht. 3
$
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 83
151 J75 Coccoloba uvifera - Seagrape
12’ ht. 3
$
$
152 J76 Cocos Nucifera Gr. Malayan - Coconut Palm
4’ g.w. 3
$
$
153 J77 Cocos Nucifera ‘Gr. Malayan - Coconut Palm
8’ g.w. 3
$
$
154 J78 Cocos Nucifera ‘Gr. Malayan’ - Coconut Palm
12’ g.w. 3
$
$
155 J79 Cocos Nucifera ‘Gr. Malayan’ - Coconut Palm
20’ g.w. 3
$
$
156 J80 Conocarpus erectus - Green Buttonwood
12’ ht. 5
$
$
157
J81
Conocarpus erectus ‘Sericeus’
Silver Buttonwood
12’ ht.
5
$
$
158 J82 Cordia sebestena - Orange Geiger
12’ ht. 4
$
$
159 J83 Delonix regia – Royal Poinciana
16’ ht. 3
$
$
160 J84 Ilex cassine – Dahoon Holly
10’ Ht. 3
$
$
161 J85 Krugiodendron ferreum – Black Ironwood
12’ Ht. 3
$
$
162 J86 Ligustrum japonicum - Japanese Privet
10’ ht., Multi-trunk 3
$
$
163 J87 Livistona chinensis - Chinese Fan Palm
12’-14’ ht. 3
$
$
164 J88 Lysiloma latisiliqua – Wild Tamarind
12’ ht. 3
$
$
165 J89 Myrcianthes fragrans – Simpson Stopper
10’ ht. 3
$
$
166 J90 Pandanus utilis - Screw Pine
10’-12’ ht., triple trunk 3
$
$
167 J91 Phoenix dactylifera ‘Medjool’
16’ c.t. to nut (certification required) 10
$
$
168 J92 Phoenix dactylifera ‘Medjool’
22’ c.t. to nut (certification required) 10
$
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 84
169 J93 Phoenix sylvestris – Sylvester Date Palm
14 c.t. to nut 3
$
$
170 J94 Phoenix roebelenii - Pygmy Date Palm
6’-8’ ht., triple 5
$
$
171 J95 Ptychosperma elegans - Alexander Palm
10’-12’ ht., double trunk 5
$
$
172 J96 Ptychosperma elegans - Solitare Palm
20’ ht., single 5
$
$
173 J97 Roystonea elata - Florida Royal Palm
16’ g.w. 5
$
$
174 J98 Roystonea elata - Florida Royal Palm
8’ g.w. 5
$
$
175 J99 Sabal palmetto - Cabbage Palm
16’-20’ ht. 10
$
$
176 J100 Taxodium distichum - Bald Cypress
12’ ht. 5
$
$
177 J101 Thrinax radiata - Florida Thatch Palm
4’ ht. 3
$
$
178 J102 Thrinax radiata - Florida Thatch Palm
8’ ht. 3
$
$
179 J103 Veitchia montgomeryana - Montgomery Palm
12’ ht., single trunk 5
$
$
180 J104 Veitchia montgomeryana - Montgomery Palm
18’-20’ ht., triple trunk 5
$
$
181 J105 Wodyetia bifurcata – Foxtail Palm
12’ g.w. 5
$
$
Subtotal Section “J” Lines No. 77 – 181:
$
K. MATERIALS
182
K1 Coconut Palm OTC Injection
800
Application
$
$
183
K2 Date Palm OTC Injection
416
Application
$
$
184
K3 Topsoil (70/30 Mix)
Delivered and Installed
200
Cu. Yd.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 85
185
K4 Premium Gold Mulch
Delivered and Installed
1,500
Cu. Yd.
$
$
186
K5 Premium Gold Mulch
Delivered and Installed
100
Bags
(2 cu. ft.)
$
$
187
K6 #70 Trap Sand
Delivered and Installed
700
Cu. Yd.
$
$
188
K7 Atlas 3000 (or equal) Mix
Delivered and Installed
100
Cu. Yd.
$
$
189
K8 Solid St. Augustine ‘Floratam’ Sod
Delivered and Installed
2500
Sq. Ft.
$
$
190
K9 Solid St. Augustine ‘Floratam’ Sod
Delivered and Installed
60 pallets
(500 SF
Each)
$
$
191
K10 Solid Bermuda ‘Tifway 419’ Turf
Delivered and Installed
5 pallets
(400 SF
Each)
$
$
192
K11 Solid Paspalum notatum ‘Argentine’ Bahia Sod
Delivered and Installed
5 pallets
(400 SF
Each)
$
$
193
K12 Palm Beach Cap Rock 4 Sq. Ft.
$
$
Subtotal Section “K” Lines No. 182 – 193:
$
L. LABOR
194
L1 One Landscape Superintendent
100 Hours
(8am –
5pm, M-F)
$
$
195
L2 One Landscape Superintendent
100 Hours
(All other
times)
$
$
196
L3 One Landscape Laborer
100 Hours
(8am –
5pm, M-F)
$
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 86
197
L4 One Landscape Laborer
100 Hours
(All other
times)
$
$
198
L5 One Irrigation Specialist
75 Hours
(8am –
5pm, M-F)
$
$
199
L6 One Irrigation Specialist
50 Hours
(All other
times)
$
$
200
L7 One Irrigation Laborer
75 Hours
(8am –
5pm, M-F)
$
$
201
L8 One Irrigation Laborer
50 Hours
(All other
times)
$
$
Subtotal Section “L” Lines No. 194 – 201:
$
M. EQUIPMENT
202
M1 One Front End Loader with Backhoe, including
an Operator (Hourly Rate) 5 Hours
$
$
203
M2 One Front End Loader with Backhoe, including
an Operator (Daily Rate) 5 Days
$
$
204
M3 One 15,000 GVW (or larger) Dump Truck with
an Operator (Hourly Rate) 5 Hours
$
$
205
M4 One 15,000 GVW (or larger) Dump Truck with
an Operator (Daily Rate) 5 Days
$
$
206
M5
One Trailer Mounted Water Tank (500 gallon
minimum) with Pump and Hose Reel
(Daily Rate)
5 Days
$
$
207
M6 One Self Propelled 24” Deep by 6” Wide
Trencher with an Operator (Hourly Rate) 5 Hours
$
$
208
M7 One Self Propelled 24” Deep by 6” Wide
Trencher with an Operator (Daily Rate) 5 Days
$
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 87
209
M8 Bucket Truck (equipment only)
(Hourly Rate) 20 Hours
$
$
210
M9 Chipper Brush (equipment only)
(Hourly Rate) 20 Hours
$
$
211
M10 Stump Grinder (equipment only)
(Hourly Rate) 10 Hours
$
$
212
M11
Grapple Loader
(30 cu. yd. capacity, equipment only)
(Hourly Rate)
10 Hours
$
$
213
M12 Bulldozer (Including Operator)
(Hourly Rate) 10 Hours
$
$
214
M13 Bulldozer (Including Operator)
(Daily Rate) 5 Days
$
$
Subtotal Section “M” Lines No. 202 – 214:
$
N. MISCELLANEOUS ITEMS
215
N1
Repair Ball Field Netting at
Pelican Community Park & Gwen Margolis
Park
100
Square
Yards
$
$
216
N2 Pressure Clean Various City Facilities and
sidewalks throughout the City
1
Day
$
$
217
N3
Install City-issued Banners or Flags, Including
Repairing or Replacing
City-issued Banner Arms, as Directed
300
Banners
$
$
218
N4
Move Lifeguard Stands
(in both normal and
extreme weather conditions)
20 Moves
$
$
219
N5 Remove or Cover Graffiti,
as Directed 50 Hours
$
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 88
220
N6 Bee, Wasp & Hornet nest removal 10
Removals
$
$
221
N7 Beach Litter & Debris Removal 52
Weeks
$
$
222
N8
Preventive Mosquito Control
within City Rights-of-Way
(excluding Collins Ave. & Sunny Isles Blvd.)
10
Hours
$
$
223
N9
Preventive Mosquito Control
within City Parks and Beach
10
Hours
$
$
224
N10
Preventive Mosquito Control
within Catch Basins with Altosid Briquets
100
Briquets
$
$
225
N11 Date Palm fungicide trunk drench 416
Application
$
$
Subtotal Section “N” Lines No. 215 – 225: $
TOTAL SUPPLEMENTAL SERVICES (“On Demand”) Lines No. 77 – 225:
Written Total Supplemental Services:
$
GRAND TOTAL BASIC SERVICES (“Recurring Monthly”) & SUPPLEMENTAL SERVICES (“On
Demand”) Lines No. 1 – 225:
Written Grand Total of Basic Services & Supplemental Services:
$
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 89
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE:
TITLE OF OFFICER:
DATE:
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 90
BID SUBMITTAL FORM
Bid Title: City Wide Landscaping Services
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with the
City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions
to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will
remain subject to acceptance for 90 days after the day of Bid opening. The Bidders agrees to sign and
submit the Agreement with the Bonds and other documents required by the Bidding Requirements within
ten days after the date of the City’s Notice of Award.
In submitting this Bid, the Bidder represents, as more fully set forth in the Agreement, that:
The Bidder has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Bidder has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Bidder.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Bidder has not
directly or indirectly induced or solicited any other Bidders to submit a false or
sham Bid; the Bidder has not solicited or induced any person, firm or corporation
to refrain from Bidding; and Bidder has not sought by collusion to obtain for itself
any advantage over any other Bidders or over the City.
The City and the successful Bidder will establish completion times for each individual Work Item and the
successful Bidder agrees that the work will be completed within the time frames agreed upon and stipulated
in the individual Work Orders and/or Notice to Proceed.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 91
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the bidder agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE
BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
BIDDER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 92
SECTION 7
Proposal Format & Questionnaire
7.1 FORMAT
Bidders must submit (1) original and four (4) copies of the Bid. The original Bid must contain an
original signature. Be sure that the individual signing the Proposal is authorized to commit the
Bidder’s organization to the Proposal as submitted. Each page of the Proposal should state the
name of the Bidder, the ITB number, and the page number. The City reserves the right to request
additional data or material to support Proposals. All material submitted in response to the ITB will
become the property of the City.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format.
1. Company Information
In response to this ITB, all Bidders must provide the following:
Name of Agency/Company (including any “Doing Business As” names)
Company Locations
Internet Web Site Address (if any)
Details of Entity Business Structure (Corporation, Partnership, LLC)
Date Founded
Home office address and telephone number, and local address and phone
number
List of any outstanding litigation that would threaten the viability of the firm or
the performance of this contract
Proof of Insurance
Indication of how long it would take to implement service after authorized to
begin
2. Qualifications
Fully completed Questionnaire in accordance with Article 7.2.
The Contractor must demonstrate they have substantial experience in the large
scale landscape and irrigation maintenance of parks, public rights-of-way
including medians and high traffic roadways. This experience must include a
minimum of ten years experience in this type of work, including the maintenance
of a wethose or similar sub-surface irrigation system.
Copies of all licenses and certifications
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 93
3. Staffing
Resumes including relevant experience and qualifications of key personnel,
including key personnel of subcontractors, if any, that will be assigned to this
project.
Organizational chart of entire structure that is proposed to service account.
List job description in the organization described above.
Overall employee policy and training program.
Outline of safety program.
4. Bid Form
A fully completed Bid Form in accordance with Section 6.
Any pricing conditions or contingencies must be clearly stated.
5. References
Each Bidder must submit a minimum of (5) Client References Letters in accordance with
Article 7.2.
Each reference must complete the Client Reference Letter
Each reference letter must be signed and dated with name of contact person,
phone number and email address.
The City retains the right to request any additional information pertaining to the Bidder’s
ability, qualifications, and procedures used to accomplish all work under the contract as it
deems necessary to ensure safe and satisfactory work.
6. Availability
Indicate current and anticipated workloads and availability for other activities and include
proximity or frequency to the City for service calls. Identify the extent and nature of any
anticipated outside support.
7. Contract Forms
All completed contract forms
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 94
7.2 QUESTIONNAIRE
This Completed Form Must be submitted with the Bid. The City may, at its sole discretion, require that
the Bidder submit additional information not included in the submitted form. Such information must be
submitted with seven (7) Calendar Days of the City’s request. Failure to submit the form or additional
information upon request by the City will result in the rejection of the Bid as Non-Responsive. Additional
pages may be used following the same format and numbering. Some information may not be applicable.
In such instances insert “N/A”. All questions are to be answered in full without exception.
The City shall be entitled to contact every reference listed in response to this questionnaire, and each
entity referenced in any response to any question in this questionnaire. The contractor, by completing
this questionnaire, expressly agrees that any information concerning the contractor in possession of said
entities and references may be made available to the City.
Only complete and accurate information shall be provided by the Contractor. The Contractor hereby
warrants that, to the best of its knowledge and belief, the responses contained herein are true, accurate,
and complete. The Contractor also acknowledges that the City is relying on the truth and accuracy of the
responses contained herein. If it is later discovered that any material information given in response to a
question was provided by the contractor, knowing it was false, it shall constitute grounds for immediate
disqualification, termination, or rescission by the City any subsequent agreement between the City and the
Contractor.
A. Business Information
1. How many years has your company been in business under its current name and ownership?
a. Professional Licenses/Certifications (include name and number)* Issuance Date
(*include active certifications of small or disadvantage business & name of certifying entity)
b. Date company licensed by the State of Florida or Miami-Dade County:
c. State and Date of Incorporation:
d. What is your primary business?
(This answer should be specific)
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 95
e. Name of licensed/certified employee(s), license/certification number, and relationship to
company:
f. Names of previous licensed/certified employee(s), with license/certification number during
the past five (5) years including, license numbers, relationship to company and years as
qualifier for the company
2. Name and Licenses of any prior companies:
Name of Company License No. Issuance Date
3. Type of Company:
Corporation “S” Corporation LLC Sole Proprietorship Other:
(Corporations will be required to provide a copy of their corporate resolution prior to
executing a contract)
4. Company Ownership:
a. Identify all owners of the company
Name Title % of ownership
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 96
b. Is any owner identified above an owner in another company? Yes No
If yes, identify the name of the owner, other company names, and % ownership
c. Identify all individuals authorized to sign for the company, indicating the level of
their authority ( check applicable boxes and for other provide specific levels of authority)
Name Title Signatory Authority
All Cost No‐Cost Other
Explanation for Other:
5. Employee Information
Total No. of Employees: Number of Managerial/Admin. Employees:
Number of Trades Personnel and total number per classification:
(Apprentices must be listed separately for each classification)
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 97
6. Name of Certified Arborist: (provide copy of license)
7. Name of Certified Irrigation Technician: (provide copy of license)
8. Name of Certified Pest Control Operator: (provide copy of license)
9. Has any owner or employee of the company been convicted of a federal offense or moral
turpitude: If yes, please explain:
10. Insurance & Bond Information
Insurance Carrier name & address:
a. Insurance Contact Name, telephone, & e-mail:
b. Insurance Experience Modification Rating (EMR): _
(if no EMR rating please explain why)
c. Number of Insurance Claims paid out in last 5 years & value:
d. Bond Carrier name & address:
e. Bond Carrier Contact Name, telephone, & e-mail:
f. Number of Bond Claims paid out in last 5 years & value:
11. Have any claims lawsuits been filed against your company in the past 5 years? If yes, identify
all where your company has either settled or an adverse judgment has been issued against
your company. Identify the year basis for the claim or judgment & settlement unless the value of
the settlement is covered by a written confidentiality agreement.
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 98
12. Has your company been assessed liquidated damages or defaulted on a project in the past five
(5) years?
Yes No (If yes, provide an attachment that provides an explanation of the project
and explanation)
13. Has your company been cited for any OSHA violations in the past five (5) years? If yes,
please provide an attachment including all details on each citation. Yes No
14. Provide an attachment listing all of the equipment and vehicles owned or under lease or rental
agreement, which will be used in the performance of the Work. Contractor must clearly identify
which equipment and vehicles are owned versus rented or leased. Contractor must also provide
the age of each piece of equipment or vehicle, and must specify whether the equipment or
vehicle will be dedicated for use solely on the City’s Landscape Maintenance Work. During the
Bid evaluation process the City may request copies of rented or leased equipment. The
Equipment and Vehicles form in Section 7.3 has been provided to aid Bidders in submitting the
requested information.
B. Project Management & Subcontract Details
1. Program Manager for this Contract:
a. Name:
b. Years with Company:
c. Licenses/Certifications:
d. Last 3 projects with the company including role, scope of work, & value of project:
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 99
2. Field Supervisor for this Project:
a. Name:
b. Years with Company:
c. Licenses/Certifications:
d. Last 3 projects with the company including role, scope of work, & value of project:
3. Subcontractors: (See Contract restrictions on Subcontracting)
Name Trade/Work to % of Work License
No. be performed
C. Disposal Site(s)
1. Will your company be disposing of cuttings and debris at a Miami Dade County
Site? Yes/No (circle one). If yes, provide a copy of all applicable Landscape
Permits.
2. If your company is using alternate disposal sites provide the following information for
a maximum of two alternate sites:
a. Name of Company:
Address:
Contact Person:
Phone Number:
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 100
E-Mail Address:
License Number:
License Issued By: Miami-Dade County State of Florida (Circle one)
b. Name of Company:
Address:
Contact Person:
Phone Number:
E-Mail Address:
License Number:
License Issued By: Miami-Dade County State of Florida (Circle one)
D. Current and Prior Experience:
1. Current Experience including current projects or contracts, recently awarded, or pending award.
Provide an attachment to this questionnaire that lists all such contracts or projects, including
the owner’s name, title and value of project, scope of work, projected or actual start date,
projected completion date.
2. Prior contracts or projects of a similar size, scope, and complexity: Provide an attachment
to this Questionnaire that includes contracts or projects the Bidder considers of a similar,
size, scope and complexity that the City should consider in determining the Bidders
responsiveness and responsibility. This attachment must include the contracts or projects that
meet the minimum number of contracts or projects identified by the bid solicitation. Information
provided must include the owner’s name, address and contact person, including telephone
& e-mail, title of contract or project, location of project, scope, initial value and final cost of
the contract or project, projected and final timeframes for completion in calendar days. A
reference letter is to be completed by the owner of the Project and submitted as part of the
Bid submission.
E. Bidder’s References
Bidders are to include a minimum of five (5) references from contracts or projects listed in D2.
above. The attached form is to be used and is to be included with the Bid submission.
The City, at its sole discretion may allow the Bidder to submit the references after the specified
date for Bid submission.
F. Proposed Maintenance Plan
Provide an attachment to this questionnaire specifically describing the proposed maintenance plan
of action for the Work to be offered for the Landscape Maintenance Services Bid, ITB 17-05-01.
How many crews of what size and makeup will be used to perform the work? How many days
per week and how many hours per week will be allotted to accomplish the work? Will you adjust
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 101
staff seasonally, and, if so, how will you do so in order to meet demands of the Performance
Standards & Technical Specifications? Contractor shall closely evaluate the City’s minimum
manpower requirements defined in the Performance Standards and make recommendation if
minimum specified manpower is sufficient and, if not, how many personnel do they recommend.
The Contractor’s recommendation will be taken into consideration in Bid evaluation.
G. Financial Status
1. Attach a professionally prepared financial statement with the City’s ability to audit upon request,
including Contractor’s latest balance sheet and income statement showing the following items:
a. Current assets, i.e. cash, joint venture account, accounts receivable, notes receivable,
accrued income, deposits, materials inventory, and prepaid expenses.
b. Net fixed assets.
c. Other assets.
d. Current liabilities, i.e. accounts payable, notes payable, accrued expenses, provision for
income taxes, advances, accrued salaries, and accrued payroll taxes,
e. Other liabilities, i.e., capital, capital stock, authorized and outstanding shares per values,
earned surplus, and retained earnings, and
f. Name of firm preparing financial statement and date thereof
2. Bankruptcies:
a. Has the Contractor, or any of its parents or subsidiaries, ever had a Bankruptcy
Petition filed in its name, voluntarily or involuntarily? (If yes, specify date,
circumstances, and resolution).
b. Has any Majority Shareholder ever had a Bankruptcy Petition filed in his/her
name, voluntarily or involuntarily? (If yes, specify date, circumstances, and
resolution).
c. Loans: Is this Contractor in default on any loan agreement or financing
agreement with any bank, financial institution, or other entity? (If yes, specify
details, circumstances, and prospects for resolution).
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 102
H. Declaration
I declare under penalty of perjury that the foregoing information is true and correct.
Executed on (date)
Authorized representative (print):
Authorized representative (signature):
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 103
7.3 EQUIPMENT AND VEHICLES
*Note: This form is to be used for question A14 of the Questionnaire. Print as many as are required.
Vehicle/Equipment Manufacturer Vehicle/Equipment
Age (Years)
Rented/Owned Dedicated Solely
to City’s Work
☐Rented/Leased
☐Owned
☐
☐Rented/Leased
☐Owned
☐
☐Rented/Leased
☐Owned
☐
☐Rented/Leased
☐Owned
☐
☐Rented/Leased
☐Owned
☐
☐Rented/Leased
☐Owned
☐
☐Rented/Leased
☐Owned
☐
☐Rented/Leased
☐Owned
☐
☐Rented/Leased
☐Owned
☐
☐Rented/Leased
☐Owned
☐
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 104
CLIENT REFERENCE LETTER
To Whom It May Concern,
Subject: Reference Letter for Landscape Maintenance Services, ITB 17-05-01
Name of Bidder:
The above referenced contractor is submitting on a bid solicitation that has been issued by the City. We
require that the Bidder provide written references with their Bid submission. By providing you with this
document the contractor is requesting that you provide the following reference information. We would
appreciate you providing the information requested as well as any other information you feel that is pertinent:
Name of Public Entity:
Name of Project:
Scope of Work:
Initial Value of Contract: $ Is contract active? Yes No
Was the work performed timely: Yes No
Was the work performed to acceptable quality standards? Yes No
Were the number of RFI’s submitted reasonable for the scope of the project? Yes No
Would you enter into a contract with the Contractor in the future? Yes No
If no to any of the above, please provide details. Provide any other comment you feel appropriate.
Name of Owner: Name of person completing this form:
Signature: Title: Date:
Telephone: Email:
Sincerely,
Genesis Cuevas, MPA
Purchasing Agent
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 105
EXHIBITS
38
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Beach Access Paths
Bus Shelter Locations
City of Sunny Isles Beach
Landscape Maintenance Services
Area Map - North
A
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Parking Lot
Government Facility
Restrooms
E
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LEGEND
Exhibit 'A' - North
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(Refer to Exhibit 'D')
ITB #17-04-01
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City of Sunny Isles Beach
Landscape Maintenance Services
Area Map - Central
A
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Government Facility
Restrooms
E
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LEGEND
Exhibit 'B' - Central
Match Line 'B'
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(Refer to Exhibit 'D')
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ITB #17-04-01
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Landscape Maintenance Services
Area Map - South
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Government Facility
Restrooms
E
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Exhibit 'C' - South
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12City of Sunny Isles Beach
Bus Shelter Locations
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Date: 03-27-2017
Map: PW001B
www.sibfl.net
City of Sunny Isles Beach | Invitation to Bid No. 17‐05‐01 110
AFFIDAVITS
1 of 10
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named above nor anyone else to the knowledge of the undersigned, have
themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or
employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above has not colluded, conspired, connived or agreed
directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall
refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with
any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids
described above true; and further; neither the undersigned, nor the person, firm or corporation named above has directly or indirectly
submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent
thereof.
___________________________________ ___________________________________
AFFIANT’S NAME AFFI ANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 2017.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
2 of 10
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
3 of 10
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
5.I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
6.Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
4 of 10
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
5 of 10
C O N F L I C T O F I N T E R E S T
City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles each, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA COUNTY OF ________________________
BEFORE ME, the undersigned authority, personally appeared __________________________________________ , who was duly sworn, deposes, and states:
18.1. I am the _________________________ of __________________________________________ with a local office in ______________________________________________________________________ and principal office in ___________________________________________________________________________________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. _________________ described as _________________________________________________________. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge.
18.3. The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project.
18.4. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project.
18.5. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.
18.6. Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project.
18.7. I certify that no member of the entity’s ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach.
18.8. I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City of Sunny Isles Beach.
18.9. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Sunny Isles Beach.
Dated this __________ day of __________________________________, 20____.
____________________________________________ ____________________________________ AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this __________ day of ______________________________, 20____.
Personally Known, OR
Produced Identification - Type of Identification ____________________________________________
NOTARY PUBLIC STATE OF FLORIDA _______________________________________________________
6 of 10
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
1.Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
2.Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
3.Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
7 of 10
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
8 of 10
BID BOND
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF ____________)
KNOW ALL MEN BY THESE PRESENTS, that we,_______________________________ as Principal, and
_______________________________________________________, as Surety, are held and firmly bound unto the City of Sunny Isles
Beach, a municipal corporation of the State of Florida in the sum of _______________________________ Dollars ($ __________), lawful
money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators
and successors jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Bid dated,
______________2017 for:
______________________________________________________________________.
WHEREAS, it was a condition precedent to the submission of said Bid that a cashier’s check or Bid Bond in the amount of five percent (5%) of
the Base Bid be submitted with said Bid as a guarantee that the Proposers would, if awarded the Contract, enter into a written Contract with
the City for the performance of said Contract, within ten (10) consecutive calendar days after written notice having been given of the Award of
the Contract.
NOW, THEREFORE, the conditions of this obligation are such that if the Principal within ten (10) consecutive calendar days after written
notice of such acceptance, enters into a written Contract with the City of Sunny Isles Beach and furnishes the Performance Bond, satisfactory
to the City, each in an amount equal to one hundred percent (100%) of the Contract Price, and provides all required Certificates of Insurance,
then this obligation shall be void; otherwise the sum herein stated shall be due and payable to the City of Sunny Isles Beach and the Surety
herein agrees to pay said sum immediately, upon demand of the City, in good and lawful money of the United States of America, as liquidated
damages for failure thereof of said Principal.
IN WITNESS WHEREOF, the above bonded parties have executed this instrument under their several seals this_____________day
of________________________,20 , the name and the corporate seal of each corporate party being hereto affixed and these presents
being duly signed by its undersigned representative.
DOCUMENT CONTINUES ON NEXT PAGE
IN PRESENCE OF:
__________________________________ _________________
Individual or Partnership Principal Affix Corporate Seal
_________________________________
Business Address
_________________________________
City, State, and Zip Code
_________________________________ _______________________________
Business Telephone Business Facsimile
ATTEST:
___________________________________ ______________________________ Secretary
(Corporate Surety)*
By:
*Impress Corporate Seal
IMPORTANT
Surety companies executing bonds must appear on the Treasury Department's most current list (circular 570 as amended) and be authorized
to transact business in the State of Florida.
9 OF 10
PERFORMANCE BOND
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
FORM OF PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Florida Statute 255.05, we,
___________________________________________________________, as Principal, hereinafter called
Contractor, and ________________________, as Surety, are bound to the City of Sunny
Isles Beach, Florida, as Obligee, hereinafter called City, in the amount of ________________________________
Dollars ($ _____________) for the payment whereof Contractor and Surety bind themselves, their heirs,
executors, administrators, successors and assigns, jointly and severally.
WHEREAS, Contractor has by written agreement entered into a Contract, Bid/Contract No, awarded the
day of , 20 , with in accordance with contract documents prepared by the City
of Sunny Isles Beach, which Contract is by reference made a part hereof, and is hereafter referred to as the
Contract;
THE CONDITION OF THIS BOND is that if the Contractor:
1.Fully performs the Contract between the Contractor and the City for services described within (Bid No.
_______________) within calendar days after the date of Contract commencement as specified in the
Notice to Proceed and in the manner prescribed in the Contract; and
2.Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages for
delay and other consequential damages caused by or arising out of the acts, omissions or negligence of
Contractor), expenses, costs and attorney's fees including attorney's fees incurred in appellate proceedings, that
City sustains because of default by Contractor under the Contract; and
3.Upon notification by the City corrects any and all defective or faulty Work or materials which appear within
one and one half (1 1/2) years, and:
4.Performs the guarantee of all Work and materials furnished under the Contract for the time specified in
the Contract, then this Bond is void, otherwise it remains in full force. Whenever Contractor shall be, and
declared by City to be, in default under the Contract, the City having performed City’s obligations there under, the
Surety may promptly remedy the default, or shall promptly:
4.1. Complete the Contract in accordance with its terms and conditions; or
4.2. Obtain a Bid or Bids for completing the Contract in accordance with its terms and conditions,
and upon determination by Surety of the best, lowest, qualified, responsible and responsive
Proposers, or, if the City elects, upon determination by the City, and Surety jointly of the best,
lowest, qualified, responsible and responsive Proposers, arrange for a Contract between such
Proposers and City, and make available as Work progresses (even though there should be a
default or a succession of defaults under the Contract or Contracts of completion arranged
under this paragraph) sufficient funds to pay the cost of completion less the balance of the
Contract Price; but not exceeding, including other costs and damages for which the Surety
may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance
of the Contract Price." as used in this paragraph, shall mean the total amount payable by City
to Contractor under the Contract and any amendments thereto, less the amount properly paid
by City to Contractor.
No right of action shall accrue on this Bond to or for the use of any person or corporation other than the City
named herein.
10 of 10
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and
compliance or noncompliance with any formalities connected with the Contract or the changes do not affect
Surety's obligation under this Bond.
Signed and sealed this day of , 20 .
WITNESS: BY:
(Name of Corporation)
_________________________
Secretary
(Signature)
(CORPORATE SEAL)
(Type Name and Title Signed Above)
IN THE PRESENCE OF; INSURANCE COMPANY:
BY:
*Agent and Attorney-in-Fact
*(Power of Attorney must be attached)
(Address)
______________________________
(City/State/Zip Code)
______________________________
(Telephone)
STATE OF FLORIDA
COUNTY OF _________________________
The foregoing instrument was acknowledged before me this _____ day of __________________,
20____, by _________________________________________________________ [name of person], as
__________________________________ [type of authority], for ________________________________ [name
of party on behalf of whom instrument was executed].
AFFIX NOTARY STAMP HERE: ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________