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HomeMy WebLinkAboutReso 2017-2705 RESOLUTION NO. 2017 - Z'?05- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AWARDING BID NO. 16-12-02 TO, AND APPROVING AN AGREEMENT WITH SUMMA MECHANICAL CONTRACTORS, LLC FOR NEW HVAC CHILLER SYSTEMS FOR THE PECLICAN COMMUNITY CENTER, ATTACHED HERETO, IN SUBSTATIALLY THE SAME FORM, AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City is in need of replacing the HVAC chiller systems for the Pelican Community Park; and WHEREAS, the City issued and advertised Invitation to Bid No. 16-12-02 for New HVAC Chiller Systems for the Pelican Community Park, and received four (4) bids; WHEREAS, the City Manager, based on information provided by staff, has determined that Summa Mechanical Contractors, Inc. submitted the most responsive bid; and WHEREAS, the City Commission wishes to award Bid No. 16-12-02 to, and enter into an Agreement with Summa Mechanical Contractors, LLC for the New HVAC Chiller Systems for the Pelican Community Park, attached hereto, in substantially the same form as, Exhibit"A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Incorporation of Recitals. The recitals set forth in this resolution are incorporated herein by reference as if fully set forth herein. Section 2. Award of Bid and Approval of Agreement. The City Commission hereby awards Bid No. 16-12-02 to, and enters into an Agreement with Summa Mechanical Contractors, LLC for the New HVAC Chiller Systems for the Pelican Community Park, attached hereto, in substantially the same form, as Exhibit "A". Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 15th da of Jun: 2017. George Scholl, Mayor R2017-Awd&Neg Agmt w SMC, Inc. for PCP HVAC Page 1 of 2 ATTEST: Malb Jr,- __op Mauricio Beta cur, CMC, Acting City Clerk APPROVED AS TO FORM AND ^ 1 i FFICIENCY: 11w tri ttinot, '`ty Attorney i. p Moved by: COiO,JE Seconded by: \ftCk NIVIO(L aO-DM.-,J Vote: / Mayor Scholl V (Yes) (No) Vice Mayor Goldman — (Yes) (No) Commissioner Aelion- Ai.r1 (Yes) (No) Commissioner Gatto —T(Yes) (No) Commissioner Svechin — (Yes) (No) R2017-Awd&Neg Agmt w SMC, Inc. for PCP HVAC Page 2 of 2 SV{IJY,5L AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH AND SUMMA MECHANICAL CONTRACTORS LLC f FLOa S D/B/A SMC AIR CONDITIONING CONTRACT NO. C6523-1617-073 THIS CONTRACTUAL AGREEMENT (hereinafter referred to as the "Agreement") is made in duplicate, this day of , 2017, by and between the CITY OF SUNNY ISLES BEACH, Florida, (hereinafter referred to as "City"), and SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING, a corporation authorized to do business in the State of Florida (hereinafter referred to as "Contractor") whose Federal I.D. # is 20-4641281. RECITALS WHEREAS, the City is in need of a contractor for the parts, furnishing, and installation of a new HVAC Chiller system at the City's Pelican Community Park located at 18115 North Bay Road ("Services"); and WHEREAS, the City issued Invitation to Bid No. 16-12-02 ("ITB"), and Contractor submitted a response thereto, a copy of which is attached hereto and incorporated herein as Attachment "A"; and WHEREAS, Contractor was selected by City staff in response to ITB No. 16-12-02; and WHEREAS, Contractor is willing and able to perform the services based on the terms and conditions set forth in ITB No. 16-12-02, which is incorporated herein by reference in its entirety; and WHEREAS, the City desires to enter into an Agreement with Contractor to provide the Services in an amount not to exceed Three Hundred Eighty-Five Thousand Seven Hundred One Dollars and Eighty Cents ($385,701.80). NOW THEREFORE, in consideration of the foregoing and for the mutual covenants, representations and warranties and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: 1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and made a part hereof for reference. 2. SERVICES. Contractor shall furnish and install a new HVAC Chiller system at the City's Pelican Community Park located at 18115 North Bay Road, as more particularly described in Attachment "A", which is attached hereto and made a part hereof. 3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth hereunder, the term of this Agreement shall commence upon the date stated in the Notice to Proceed issued from the City Manager or his designee, and terminate no later than one hundred twenty (120) calendar days thereafter. C6523-1617-073-SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 4. COMPENSATION. The Contractor agrees to provide the Services in an amount not to exceed Three Hundred Seventy-Two Thousand Eight Hundred One Dollars and Eighty Cents ($372,801.80), in addition to an amount not to exceed Twelve Thousand Nine Hundred Dollars ($12,900.00) for one (1) year of preventative maintenance, as more particularly described in Attachment "C", bringing the total contract amount not to exceed Three Hundred Eighty-Five Thousand Seven Hundred One Dollars and Eighty Cents ($385,701.80). Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Attachment "A" and under the following conditions: a. Disbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. The City will pay properly submitted Contractor invoices within 30(thirty)days of receipt,for completed and accepted deliveries or specified services and/or goods, unless the City notifies the Contractor in writing of the dispute, before the payment is due. c. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. d. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 2 SUB C6523-1617-073-SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING (� City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 5. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any action of the parties shall be construed to constitute or to render the Contractor an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent contractor other than those obligations which have been or shall have been undertaken by the City. Contractor shall be responsible for any and all of its own expenses in performing its duties as contemplated under this Agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be that of the Contractor, other than those set forth in this Agreement. Contractor shall furnish its own transportation, office and other supplies as it determines necessary in carrying out its duties under this Agreement. 6. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the Contractor pursuant to this Agreement and related Services to this Agreement are intended and represented for the ownership of the City only. Any other use by Contractor or other parties shall be approved in writing by the City. If requested, Contractor shall deliver the documents to the City within fifteen (15) calendar days. 7. PERFORMANCE AND PAYMENT BOND. Contractor is required to furnish a Performance and Payment Bond in the amount of 100% of the total Compensation amount, with the City of Sunny Isles Beach as the Oblige,as security for the faithful performance of the Contract and for the payment of all persons performing labor or furnishing of materials with connection herewith within ten (10) calendar days after issuance of the Notice to Proceed by the City. The Performance and Payment Bond shall continue in effect through the contract term. The bonds shall be with a surety company authorized to do business in the State of Florida and having been in business with a record of successful and continuous operation for at least five (5) years. 8. WARRANTY. Contractor shall warrant the Services for a period of one (1) year. The effective starting date of the warranty period will be the Acceptance Date of Warranted Work by the City. a. Rights and Responsibilities of City. The rights and responsibilities of the City include the following: 1. The City reserves the right to approve the time, traffic control and methods for performing any warranty work by permit through the Region utilities and permit process. 2. The City reserves the right to approve the schedule proposed by the Contractor to perform warranty work. 3. The City reserves the right to approve all materials and specifications used in warranty work. 3 SSB C6523-1617-073-SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 4. The City reserves the right to determine if warranty work performed by the Contractor meets the contract specifications. 5. The City reserves the right to perform, or have performed, routine maintenance during the warranty period, which routine maintenance will not diminish the Contractor's responsibility under the warranty. 6. The City reserves the right, if the Contractor is unable, to make immediate emergency repairs to the pavement to prevent an unsafe road condition caused by defective warranted work as determined by the City. The City will attempt to notify the Contractor that action is required to address an unsafe condition. The City will record the time and date of the attempts for Contractor notification. However, should the Contractor be unable to comply with this requirement, to the City's satisfaction and within the required time frame specified by the City, the City will perform, or have performed any emergency repairs deemed necessary. Any such emergency repairs undertaken will not relieve the Contractor from meeting the warranty requirements of this special provision. Any costs associated with such emergency repairs will be paid by the Contractor. b. Rights and Responsibilities of Contractor. The rights and responsibilities of Contractor include the following: 1. The Contractor shall warrant to the City that the warranted work will be free of defects as measured by the performance parameters and specified threshold values for each. 2. The Contractor shall be responsible for performing all warranty work including, but not limited to, maintaining traffic and restoring all associated pavement features, at the Contractor's sole expense. 3. The Contractor shall be responsible for performing all temporary or emergency repairs, resulting from being in non-compliance with the warranty requirements, using City approved materials and methods. 4. The Contractor shall be responsible for notifying the City and submitting a written course of action for performing the needed warranty work, ten (10) calendar days prior to commencement of said warranty work, except in the case of emergency repairs. The submittal must propose a schedule for performing the warranty work and the materials and methods to be used. 5. The Contractor shall be required to follow a City approved maintenance of traffic (MOT) plan when performing warranty work. All warranty work must be performed under permit issued by the City of Sunny of Isles Beach Bulding and/or Public Works Department. The permit fee and an individual permit 4 SSB C6523-1617-073-SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax performance bond will not be required. The permit insurance requirements, however, will apply. 6. The Contractor shall be required to complete all warranty work required by this special provision and prior to conclusion of the warranty period, or as otherwise agreed to by the City. 7. The Contractor shall be liable during the warranty period in the same manner as Contractors currently are liable for their construction related activities with the City pursuant to the Standard Specifications for Construction. This liability will arise and continue only during the period when the Contractor is performing warranty work. This liability is in addition to the Contractor performing and/or paying for any required warranty work, and must include liability for injuries and/or damages and any expenses resulting therefrom which are not attributable to normal wear and tear of traffic and weather, but are due to non-compliant materials, faulty workmanship, and to the operations of the Contractor. 9. LIQUIDATED DAMAGES. Upon failure of Contractor to achieve completion of the Services within one hundred and twenty(120) calendar days of issuance of Notice to Proceed from the City Manager or his designee, plus any approved time extensions (if applicable), Contractor shall pay to the City the sum of One Thousand Seventy-Four Dollars (S1,074.00) for each calendar day after the 120 day completion deadline plus any approved time extensions (if applicable). These amounts are not penalties but are liquidated damages to the City for its inability to obtain beneficial use of the Services. Liquidated damages are hereby fixed and agreed upon between the parties, recognizing the impossibility of precisely ascertaining the amount of damages that will be sustained by the City as a consequence of such delay, and both parties desiring to obviate any question of dispute concerning the amount of said damages and the cost and effect of the failure of Contractor to complete the Services on time. The City is authorized to deduct liquidated damages from monies due to Contractor for Services under this Agreement or as much thereof as the City may, in its sole discretion, deem just and reasonable. However, the Contractor will be excused from Liquidated Damages in the event of an event constituting Force Majeure as defined in Section 10 below. 10. FORCE MAJEURE. The City and Contractor will be excused from the performance of their respective obligations under this Agreement when and to the extent that their performance is delayed or prevented by any circumstances beyond their control including, fire, flood, explosion, strikes or other labor disputes, act of God or public emergency, war, riot, civil commotion, malicious damage, act or omission of any governmental authority, delay or failure or shortage of any type of transportation, equipment, or service from a public utility needed for their performance, provided that: (a) the non-performing party gives the other party prompt written notice describing the particulars of the Force Majeure including, but not limited to, the nature of the occurrence and its expected duration and continues to furnish timely 5 SE C6523-1617-073-SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax reports thereto during the period of the Force Majeure; (b) Contractor shall also be excused for any delays in the performance of its obligations under this Agreement to the extent said delays were caused by the City and/or any other governmental entity; (c) the excise of performance is of no greater scope and of no longer duration than is required by Force Majeure; (d) no obligations of either party that arose before the Force Majeure causing the excuse of performance are expected as a result of the Force Majeure; and (e) the non-performance party uses its best efforts to remedy its inability to perform. 11. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance coverage to protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents or employees, as indicated below: ❑ Comprehensive General liability insurance, including broad form contractual liability coverage for all operations, including, but not limited to, contractual, products, and completed operations, personal injury and property damage liability with minimum limits of One Million Dollars ($1,000,000) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be offered in a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and shall specifically include the following with minimum limits not less than those required for Bodily Injury Liability and Property Damage Liability: o Premises and Operation; o Independent Contractors; o Products and/or Completed Operations Hazard; o Broad Form Property Damage; o Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or indemnification agreement. o Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. ❑ Worker's Compensation and employer's liability coverage, as required pursuant to Florida law. 6 SB C6523-1617-073-SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax ❑ Business Automobile Liability with minimum limits of not less than One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Insurance policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: o Owned Vehicles; o Hired and Non-Owned Vehicles; o Employers' Non-City ship. Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or self-insurance maintained by the City. Such insurance shall not diminish Contractor's indemnification and other obligations hereunder. The insurance policy shall be issued by companies authorized to do business under the laws of the State of Florida and acceptable to the City with a minimum A.M. Best rating of A-Excellent. Before any work under this Agreement is performed, and at any time upon request, Contractor shall furnish to the City certificates of insurance evidencing the minimum required coverage and shall be appropriately endorsed for contractual liability, with the City named as additional insured: All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City Manager or his designee. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) days prior written notice to the City. The City reserves the right from time to time to change the insurance coverage and limits of liability required to be maintained by Contractor hereunder. Contractor shall also require and ensure that each of its sub-contractors providing services hereunder (if any) procures and maintains, until the completion of the services, insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN WRITING BY THE CITY. 12. TERMINATION AND REMEDIES FOR BREACH. A. If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this Agreement,the City shall have the right to terminate the Services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Contractor of its violation of the particular terms of the Agreement and grant Contractor ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this Agreement,and the City shall receive a refund from the Contractor in an amount equal to the actual cost of a third party to cure such failure. If Contractor fails, refuses or is unable to perform any term of this Agreement, City shall pay for services satisfactorily performed as of the date of termination. (i.) In the event of termination, all finished and unfinished documents, data and other work product prepared by Contractor shall be delivered to the City and 7 3 C6523-16I7-073-SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax the City shall compensate the Contractor for all Services satisfactorily performed prior to the date of termination, as provided in Paragraph 4 herein. (ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the Agreement by Contractor and the City may reasonably withhold payment to Contractor for the purposes of set-off until such time as the exact amount of damages due the City from the Contractor is determined. B. Termination for Convenience of City. The City may, for its convenience and without cause terminate the Services then remaining to be performed at any time by giving Contractor ten (10) days written notice. The terms of Paragraph 12 A(i) and A(ii) above shall be applicable hereunder. C. Termination for Insolvency. The City also reserves the right to terminate the remaining Services to be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. 13. GOVERNING LAW, VENUE AND ATTORNEYS FEES. It is agreed that this Agreement shall be governed by, construed and enforced in accordance with the laws of the State of Florida. Venue for any legal proceeding shall be in Miami Dade County, Florida. In the event it becomes necessary for the City to file a lawsuit to enforce any term or provision under this Agreement and the City is the prevailing party then the City shall be entitled to its costs and attorney's fees at the pretrial, trial and appellate levels. 14. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Contractor shall not subcontract, assign or transfer any work under this agreement without the prior written consent of the City. Should the Contractor subcontract any services under this agreement, it shall be done with continued liability for the Contractor. The Contractor shall remain responsible for services, responsibilities and liabilities of any person or entity acting under Contractor. 15. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby knowingly, voluntarily and intentionally, waive the right which any may have to a jury trial in respect of any action, proceeding, litigation or counterclaim based hereon or arising out of, under, on or in connection with this agreement or any course of conduct, course of dealing, statements (whether verbal or written) or actions of either of party. 16. NOTICES. All notices and other communications required or permitted to be given under this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class postage prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service), addressed to such party as follows: 8 s i n C6523-1617-073 -SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax If to the City: Christopher J. Russo, City Manager With a copy to: City of Sunny Isles Beach Hans Ottinot, City Attorney 18070 Collins Avenue, Fourth Floor City of Sunny Isles Beach Sunny Isles Beach, Florida 33160 18070 Collins Avenue, Fourth Floor Tel: (305) 792-1701 Sunny Isles Beach, Florida 33160 Tel: (305) 792-1702 If to the Andres Garcia, CEO Contractor: Summa Mechanical Contractors LLC d/b/a SMC Air Conditioning 5071 S. State Rd 7 Ste. 704 Davie, FL 33314 Tel: (954) 562-8161 Fax: (954) 434-0188 E-mail: bids@smcac.com 17. PUBLIC RECORDS. The Contractor shall be required to comply with the following requirements under Florida's Public Records Law: (i.) Contractor shall keep and maintain public records required by the City to perform the service. (ii.) Upon request from the City, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. (iii.)Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City. (iv.) Contractor shall, upon completion of the contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided by Contractor to the City, upon request from the City, in a format that is compatible with the information technology systems of the City. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC 9 SB C6523-I617-073-SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax RECORDS AT (305) 792-1703, CityClerk@sibfl.net, 18070 Collins Avenue, 4th Floor, Sunny Isles Beach, Florida 33160. 18. BACKGROUND CHECKS. A criminal background check will be required for any employee of the Contractor performing Services under this Agreement. The Contractor shall be required to perform the criminal background check at their own sole cost and expense through the City. The Contractor shall ensure that only their properly designated employees listed with the City Manager be permitted to perform Services. In the event the designated employees are removed by the Contractor, the Contractor shall immediately notify the City Manager or his designee. Additionally, identification cards will be provided by the City at the Contractor's sole cost and expense. Contractor shall ensure that all designated employees wear the City's provided identification cards while performing Services. 19. AUDIT. The Contractor shall make available to the City or its representative all required financial records associated with the Agreement for a period of Three (3) years. 20. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. The Contractor will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non-discrimination clause. The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally assisted program. 21. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended, and by the City of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor covenants that it presently has no interest and shall not acquire any interest, directly or indirectly which should conflict in any manner or degree with the performance of the Services. The Contractor further covenants that in the performance of this Agreement,no person having any such interest shall knowingly be employed by the Contractor. The Contractor guarantees that he/she has 10 C6523-1617-073-SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax not offered or given to any member of, delegate to the Congress of the United States, any or part of this contract or to any benefit arising therefrom. 22. INDEMNIFICATION AND WAIVER OF LIABILITY. The Contractor agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents, representatives, officers, directors, officials and employees from and against claims, damages, losses and expenses (including but not limited to attorney's fees, arbitration costs, and costs of appellate proceedings) relating to, arising out of or resulting from the Contractor's negligent acts, errors, mistakes or omissions relating to professional services in the performance of this Agreement. The Contractor's duty to defend, hold harmless and indemnify the City, its agents, representatives, officers, directors, officials and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury; sickness; disease; death; or injury to impairment, or destruction of tangible property including loss of use resulting therefrom, caused by any negligent acts, errors, mistakes or omissions related to professional services in the performance of this Agreement by Contractor, including any person(s) for whose acts, errors, mistakes or omissions the Contractor may be legally liable. The parties agree that One Hundred Dollars ($100.00) represents specific consideration to the Contractor for the indemnification set forth in this Agreement. 23. COMPLIANCE WITH LAW. Contractor shall comply with all laws, regulations and ordinances of any federal, state, or local governmental authority having jurisdiction with respect to this Agreement("Applicable Laws") and shall obtain and maintain any and all material permits, licenses, approvals and consents necessary for the lawful conduct of the activities contemplated under this Agreement. 24. CONFLICTING PROVISIONS. The terms and conditions in this Agreement shall supersede any other conflicting provisions that are contained in any other document, including but not limited to Attachments "A" and "B". If there is a conflict or inconsistency between any term, statement, requirement, or provision of any exhibit attached hereto, including but not limited to Attachments "A" and "B". or any other document or events referred to herein, or otherwise incorporated by reference, the term, statement, requirement, or provision contained in this Agreement shall prevail and be given superior effect and priority. 25. MISCELLANEOUS. A. In the event any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction,the remaining provisions of this Agreement shall nevertheless be binding upon the parties with the same effect as though the void or unenforceable provisions had been severed and deleted. B. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. 11 G C6523-1617-073-SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING LTJ • City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach,Florida 33160 (305)947-0606 phone (305)949-3113 Fax C. This Agreement shall constitute the entire agreement between the parties with respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral and written negotiations, commitments, agreements and understandings relating hereto: D. Any modification of this Agreement shall be effective only if in writing and signed by the parties to this Agreement. E. No waiver of any provision of this Agreement shall be validor enforceable unless such waiver is in writing and signed by the party granting such waiver. " IN WITNESS WHEREOF,the parties hereto have executed this Agreement in triplicate on the day and year first written above. WITNE S: SUMMA MECHANICAL CONTRACTORS LLC D/B/A SMC AIR CONDITIONING W. 1 S'�r . ure V BY: 0/3-v\O Sl i91;14-1 4- Andres Garcia,CEO Print Name r1 ATTES I: CITY OF SU 1 SLES BEACH 11 BY: * . - BY: Mauricio t etancur, CMC George - Scholl, Mayor Acting City Clerk APPROVED AS TO FORM AND LEGAL 'FFICIENCY BY, - , ,,4 d AVA ttino'City Attorney 12 AM, -42111111 06523-1617-073-SUMMA MECHANICAL CONTRACTORS LLC Di13 A SMC alit CONDITIONING i ,... . . .. • -- . .•' " •. . .'1-,.:. 1 . • . . . .- . ..-e•i -•:•--.-:'.-i•• •• -•••• ••••:•••••-:-.-.7 - - .• ...•.. •-•- . •• '.** : .. : •• - . .--.:.-CITY:.*OF.. UNNY ISLES-BEACH -. - •.* . - ' , ,- * ...* ::.: ! .- . • • . - •• .. • , . • .. , -. . . . ... .. ... . . . :- .. : • • ':: • • .18070.roIhr;s twenue ,' - . . - - ____ • • • . .. . - ...... - .. • •: • . • • . t Wei 6c4cch, Florida 33160 1 . . - • *-cs\s'fil."41:4\ *;'''• 1 •.• • .. .: • 305.947.0606 4 • -,,9.4.'s Ca4.' .:'?4,2,. 1 ' .. . .. :: .• : ..vviw.sibil.nei I • , - ;,-...&---,--.-;-(4AT. . i• -..: • -• - 1-..1-4--..FI''.. .1"2''.-1 - ' ' - • Received •• • •'‘-"--;4\,: -.-• • ••-•'-5-1-••:-..'." . ,,,-,:-__..Woi- ,i. --:L.,:..'. '. • 4: '-ft.cit' 4- .... : cn, 10-• . . ... i-- .r of svio' .• FEB 2 2 2017 -- - . . e , . Me)e-' : ... •: . • . • , Sellittillvaly Isies Beac . • Bid Submi a 4:4,i • .,•.-i. . ,:v , . s : . • - • •. , .. BID DATES.&TIMES . •• ; .:: .,..- ---:-.:.;...- ,.,.... 'Decem6;ir_-'22;.-2016.--- ' --"1- ---' • • - • • - - -• . • - ii-,--.4..:.s.:-:i;-.1.7-1 i.'1,7'., ..,1-•r-. ;:..1. .,.• •: r. .,:i•.'.-. :- '• --., .jr f.,:::;' ''. . . %',.:. -.': . . !':-,,-.. • .'in;:... '•:- :-.:'4-1 i. Ma.ridatcry,preeid•Corterence.;:. '3 3January1.2;-20.17!230pm; :_-:•,..-.:i--- : • .,..,....... .:,:. •,:,-,..:..-_-:;.•.. ;....:-:, fcillbWidlEif..Site-Walk: •,-)::::- 7:•-•':-,:: ;.•.- 7-1- '?-.. :', . ' .- — •:: ; -: — ..-':--.I... ••=2 .':.. ....:-.- 3-i:: • . :3..'7:3.;-..' : '..„' ' .1 c,:'... • ''. • '.,f-. '': ' :,:—..' ' ....• •• ',: ' -,.! ''',-,!...1. .:-_t••7. i.•:7'1..-V Last Day for any. February 2, 2017 5:00pm : .gyegipnvoarific4jor!:.•,.... ...„-. ,...,.,......; . . _ . .-.... .:.....,.e.,._ ._,..„....,.!....-...,,..-:•„,,,......,,?„,.:- :..,,--,]..2......,-..:•-•,;.,, aid Dtie11-.6penirig*-:-:-.-- --.:-...."; :i'•:' .:•.2. b:i"u'ai.y... 1-01. 413-..0i-ii-ii.i._-.2..,-;-?-1'&7--ri.., i,/,'.: : -:. .-..,,".;•,- .44.:;..11,::.-,;:?,-:! .... ..-4-ii- -: . --,-.:.,...i :, - ,,,:. :..- , .....* ,.:,:.',-.--.; ..,,,,',:ti.1,i..-4;:i.j...:.Q.:,.f.y: : ....•,.--,,_. •.-, ,.,.::,,og...,,.!2 •i.,1,-...1.-:_i Note: All dates/tirnes;are.:S.Oble•Ltt9'-lia-riiia":fae-titi"4::,Ciiii,lkirilkit-41;i9ti.:'::::14'i!:).1N•q,:%'- ':.;-..!,M,7..±._ :4E1;1,5'!-:-V:-.,;•-ji 1.• •-"--- .:-. . • • - :-.• .ri.... • .i :..'::"4‘!... ;. ::1:-:::• 11g. i.",;:$Z;-:;•;.'?1..f;;I -'-?;,.*V - 1-i: k.f.V. 4,: ;-'1: ...j.:'. . . .• :.;...',...:•• i. .•Rt.:A.::::'..;7:.•.-rt:7.";.;•,1::t? :P!#.•._:!.;'.'!::'-I'.-•:;.':''',!....-1-t*_'•41:-.;—;11- 74,:•• ..'! ,..".... .:•::.%.7.•"'-',V.:ir' .-;-.'-',*>;1. BIDPACKETe',:',-; ,i. _.f.-;•.•-.:..,:-.. „ -, .,=,.;:.5•-'.7' 4--:-,1'; -:-4:'•'.''.'.::':',Sc:-:.111'..i':;;:•.'%?':,-:•::..,.....;*3-• f'F..4•5;,t7,1;Z.•;•14-'t • 1 Bidders mut indude the follb‘4ingrgi&F-OrrilS;•BOndS.tAffidaVits and'ihtfie followingor.dcr;.:....,•,--iyn,..-;,;..-,:-..!$;,...:TI yBid,Eorm ” . -•.1 Bid Cover - , .. .. _. . . -.• . • : -." ( Bid Form 2 _.. • Reference .Questionnaire,... • . : . .-„, •Bid Form 3 . Minimum Requirements : ic ,_,,• _ ...-:.- • Bid Form 4 ...Addenda Acknowledgement rAI/ 'ffidvi .T.:z.- LI! .-.-J - .::. :.: N.On!cal*iioti;-:. Affidavit Public Entity Crimes ffidYit:•..,---...•:.:„,. :.-:.....-E91.!APPPorAinitY/WrrnivPAcbon--. :-- • ••• •: ::. .•• ..-1.._ -; :• :' ••- • . "Affidavit--- - - 1:-.--: --i: :- 7.'... C•PnPict•Pf P7ItPreS "-1 " •:.-;i, • - r -_., f' : :-.: -...'.r.:•.'-.2.:-.7.- ffidaVit 7: " -: -:::: - 1 --..._ • ' -' ' •-_ - DispLite:Disejosure:„ _ . • - • ' _ . . - Affidayit..,:::::•:•... ... .....••••,.:-.-.:...-,„..:..:..:.,-,,-.., i......-......:.Apti71Sickbacic-.-. z- : ••. :;• - . . . r:r.:- .;_' •• • - _.- • - --..-,.r.- • BID SUBMITTAL • Submit one (1)original, four(4) copies, and one (1) electronic file (CD, dearly labeledwith solidtation - -;nUrtiberApplOgifl.askdriva)-in,a;.seale9 enyelopeAddresedgo.,the:Ciy,C-Jerlsat; -..; :::. -..,,,:.:, ,,, : '•:.: ,..',.-'.',--K-::: :.-,.;: ii:::;[,-:.•:.,:i•-;••,.-_.:;4:.:::,,,-•-;--,- --- -:;---.--:::.• .--. , , -. .,,, ...• .- - ,:;..---- --, ‘.. ••-. :-.. .-.-..F., ,,,•-.,,-,-: -:....! ,,-;,;:•:,-;:. Attri,',;Cityi.Cler-k- ,-*:-- • . • -- • , '••••••:-;• ••• -•'' -"_.• •: !.••:.--'''• :-..-. 1• •: . - ,. -. .• :: •- •,_ --....:, ,. ,:.:.- :-...- Cit0A-:.SUnr5K-.I5leSIE:Oach.-_•-. :-, ,,--;-:.; .• ,_,-•-• • . . -,• . ..;- .:.- . :".. -•••• - .- '••i.,--s• :;.. f r• t.::'.:: 18070 coffins Ave/.4th Floor.-.• - :.:. ..:.: :-:.- -...... ..-.•. .... Sunny Isles Beach, FL 33160 "-. ,..-1-i.---;-..-.'.'.,.re-: *-. , ...:, ,- . _ . -- , -•.- - . -. • ' - ,;.-. ---:. -.: -.,: -.,:--.:i,- ':' The.sealeci,,eny,eloppirriust..cleady5tateY:.::•...-::... i• :. ••.. •:::-• .:••••-•._.", . -,- • i:-: ••••... . • ..._, -.,... : ,.- -.. .. IMPOkTANtiiip..ENcL9E6.. , . .,. • . Bid•No.-16-12-02. ..... i. -.. • • :•.-•.' .!•:,..; :,' ::.''. •.'-". f..,:::: New•HVAC Ciller Systems tor Peliccemmunity?ark - '.OPENING_DATf AND Febmary,2.-Z, 201.7,.at.2:30PM -z. --., ::...,...,-. :,‘,. .. . ., .. . . --: it‘,./.6"fL'JfiriY.Iie ,BdOth'.;-.1.1rivitation to Bid No. 16-12-02.: 21 . . • •- . .. • . . . . . . . . . : . . . • • ATTACHMENT "A" L 9 LI . . THIS'PO-'W OF'ATTORNEY=IS NOT VALID:-UNLESS=IT_IS-PRINTED;O.N.RED:BAC.KGROUND: > ^ .Thrs:PowerofAttorney limits:the:acts of.those flatbed'herein,and theyhave`:no:authontyto�bind3he:Companyexcept in the mannerand to the extent herein-stated: ' _ Certific`ate:No.-Eames" '_ - _ - • American Fire and.Casualty Company' = - Liberty Mutual Insurance Company: - = •The Ohio:Casualty Insurance Company- West..Amencan_Insurance Company - - . _ _ P.OWER_OFATTORNEY - _ =KNOWN ALL PERSONS BY THESE•PRESENTS:=That American Fire:&'.CasualtyCompany and The:Ohio.Cesualty Insurance Company,are corporations:duty organized:under the lawof = _ _ the�Stafeeof�New.Mampshve tthatLiberty Mutualansurance Company.is:a corporation duty,organized;under-the laws of.tfie State.of.Massachusetts and_West American Insurance;Company= _ - isa:corporation:duly orgaotz d un&rer.the llawsot.theState oi:Indiane(hereinycollee`cti ty�called the Co'mpanie`s2,`pursua`nt to and by aut^o�y hereih'iet forth:does h•ereby_name constitute: • - and appoint =Charles D:-Niels 67--Charies_J�Nielson,-David:R>Hoover;'Knsh Messel;=Kristy=Colons-Mary'.C=Aceves:Shawn A;Burtdh- 2. si _ t le . all of'the'cityof=Miami:akse ==.s.ateof;FL-=e _._:each'indiMiduallyif therebe.rnofe:hanone:namd;it.e:true arid:lawl attomeyincfa`ct:to make;eextecute;:seal;acknowshgae11-__ _ aid`deliver;^foCn-d.omisbehaltas-sureyt_-adas s' ct and•deed eny nd ail undertaltings nds,:recvncesand herns fe_ty:obtignati\ npursuancofhesepreen and: _ -beasliutding upon theCompaniesasitthey havebeen:dulygned:byepresidentand:attested-:by[heseatieta-r ice -th`e:Cipam:esin=teg'o�wn-ooper.peso-ns -i _ --^-IN W-ET-NES W-ER- OF'this-Powerof-Aomey-hs-been=subs-crbebyanautionzed:officeroromd —ao_heCmpaies=ad�;th�corporate'seals of the Companes have;been.atfixed:- j,_--- - -7theetothis-Fait; =December' 2o1g= :- • _ s- .-AmericanFireandCasualtyCo:mpany-. _ :a' {N:Lg- 7 hs/ -- - SU�< P9e. •ay0'C�s4 - - - ... � � , T' - p - ' `,P � g. .0-". • • - The Oho;uCua_sual InsurancemCpoanm an -__ iGs ' a_ ::.7 - r 1s9 Jr- >( '412r;M_ `i-;' 1491i-• LibrtyMtae Cpn _ � __...,7- r _ p :: or _ ro _ tFWest' encan InsuranceComy_ ` t • STATE OF;PENNSYLVANJA-_-. _ ss- : DavidiM_Care,bssistant Secretary 7-1, COUNTY-OF MONTGOMERY = �.=p,"vci On'ttiis�8th=-day_of=December- :_ - - 2.014 before:me.personally appeared David_M-Carey,:who-acknowledgeo:himselt to be:ine:Assists_nt=Se_oatary of- __._. _____,e:and:2_, •Q=ei CasualtyCompany Liberty Mutual__Insurance,Company,.The.Ohio Casualty Insurance Company;and:West:Amencan Insurance:Company,.andlihat heras:such'being-authonzed so to do -y;n -�W. 4,---71:= execute the.fofegoing instrument for the purposes=harem-contained:bysigning on behalf oflhe_.orporations hy.himself as'a iloly_auttioriz.ed'officer.`.= _ - _ = V-`_f. c _ IN,WITNESS'WHEREOF I have hereunto subscribes-r1y'name and affixed my no:anal seal at.Plymouth Meeting,Pennsylvania;on the day and=year fuss above written: -- = 6.c =Q (1) _ - _ - - yQ. t"Q'Sl. COMMONWEALTH OF PENNSY.LVAti[A - LZU i. • . By. ��.-- Dom _=C= -r0� _ _ - -ti .- 9 - Fi-:.ouL:Te/p..1AGrt o e •Ccy:a:- - - ' - _ - _=x_13 L _ > n s 4 1 _ Teiesa Pastella';,Notary:P.utilic' = _ - - =ca>_C -.). . -OF = •t--cm.ssicn Expires.Mz�;h•28.'2C17._. - - - - = -- - -- - ---z3-rd' 01:0 " - _ - __ - l - - P o cc+?e rsfrsn4aA<;.ekfo-,of-Wailes_ . . - _• _ - 0=�. c rp This`Power of Attomey.is.made and exEcute and by thorityofthe_following By-laws and::Authorizations ofAmericeniFire and Casualty Company;The Ohio=Casualty Insurance_;y_o '''•41.2".--.....11-- a%:. Company Liberty^Mutual Insurance Com_pany,:and^l\te.' can Insurance Companyw_hich resolutions are now:in full fotce:and of e-bt�reading as.foliows _ +,,-... rax v 'ARTICLE N„OFFICERS=Section-12 Power of Attorney:_Any officer•orotherofficial of the Corporation authorized for thaf:purpose in"wnting by the Chairman or.th_e-President;:and:subject:i0_c ..45$ s;? tosuch h--i tion:as the C-hairrnan.ol-the Presidentmay;ptescnbe shall appoint:such.attomeys-in-fact,as rriay,b_e'necessary:to actjn,behalf of-the Corpora.tion:to'rnake exemia seal;M o E ecutowledge and deliver assaurery_any`and elt:unde_rtakirgs�bonds;recogmzances and other.suretyy obligations Such-aftomeys rn fad-subje.ct to the limitations setfonh;m their respec�rve`_:13:::_.3) _ , .__,-;-6-E-- ooxars=of=att'omey-shall'have fufl_power to bind theCorporaton by their signature and-execution of any_such_insirumenfs:and-to attach thereto;thesearof:the:Corporaion :When so (1_d p:� e.:cu^ed _uchf'instruments ahall.he as binding as if stoned'by the President and atteste.d.to bythe:Secretary:Any power of^authority granted to:any representative or attorney_in.fact under >o she.pro_vis`ions.of-ttiis:artide:m_ay b rr-evoke_`d.atany`bm y.-the 8oard,:theChairman the P-rresident or:by the.offrcecorofficers:g2nhng:such power-or.auihonty� _ _ _ `t.- ,m;( ARTICLE:XIII=Execution:oj ConVacts..SECTION 5::Surety:Bonds and Undertakings;Any'offcerof:the Companyauthorized:for.that:purposerin wnting_by:the:chairman ori the;president`c ! >:� and�sutijed tosuch limitations as the chairman or the president may prescnbe,-sflall appoint such attorneys-in-fad;,as may be:necessaryfo ad rn behaif:of the-Companyao make;exe_cute,--=_.M O=3 seal;aclinovAedge:and_deliver_as_surety,any:andall undertakings;:bonds,:recognii nceT:and-other surety.obligafions Such•attomeys in•fa`ct:'subject to tfie`:bmdatio_nasetifortti:i i their a? "su. respective:powers of_aitomeyahelthave\till;powerto_bind the Gompanyby ttheiregnatureand eexecution o_f a,nysuch-instruments and^to.atfach'tFiereto_the seal of:the Company:Whenao_= v - ezeiiited such instrument shall be as'bmdmg as if srgnedbyihe president and attested by the secretary. • _ - - _ - _ _ _ "O ca -Certi fixate of:Designation..^,he:President;of:the:Company,-.acting pursuant:to the:Byiaws'of the Company;authoiizess DavidiM:.GaFey;Assistant:Secre.ary;to appoint sucfi:attomeys^in_ ---:--.4-:-."-- be:necessar tead on behalfrethe:Companyto make gzecute,-seal;acknowledge and'delive_r-as surety,y.and all•undertakings;bonds;recogmzances,and othe..surety:___ _ _�otiligations:= _ . _ _ - - z _ _,�Atithorfiation=8y`uunanimous_c-htentof_the mpai .136itd of:Directors,ahe Companyconse�ts that:facsimi�or mechanic ally reproducedsrgnature ofany:assistant;secretary:of:the.. _ F-2.--::Company whereverappeanFi upon acertified:copy'ori-1-7 owerofattomeyissued by theLompanyL connectionvn h us�e_ty bonds;shall be hd and bindmg upon the Cornpanywifh_ = 2. th_• •-- elo-ce`and effectasah-ugh.manually:a..faed _ _ ! • _ _ _ - : _ _ _ - --_ ^.I - `-W.:Oaven rt.he:uneieisi gned=Assistani Secreta - f Am n:Fir nom• rel`� _ - -'V� l- ` n ' m ny-and= ,Gregory__ _-,po _.--=' ^.g ,_, _ ,_ -__ry,o_ - erica _.e.a_d.Casua_ty,Company;The:Ohio:Casualtyan-suranceCompany;Liberty=Muftis Insura ce Co_pa_y- _,. W_estAmencan`�Insuiance_Company do�heretfy.cerUfythai ihe:original.pow&of attorney_ f which the foregoing is:aiuli;-irue.and affect copy of:the Power of.Attorrieyexeaited-cyaan _ - �Coinpanies;:is:in;full foroe and effectand has not been revoked - _ - - _ - __ CchESTIMONY-WHEREOF.,-I:have hereunto seamy hand and;affrxedthe seals of said:Companies this--22-.,--.-:,--.-0_3,..-6„..!.,.,__:-..::-. Febr.uary.- .-_.-_. - : 20 T7�-.:__ Ar7Cq oG = 7.-WX r,ba \-175-7,0 - ..i,4suR. .- - ._ - _ _ ._” ___;___,,.-__.....7,_-_,:: - - - " ^�^ice ��y'` o' ��--a G'9"l J~J.�� �_ = e � "r`a�rF. = - _ _ - _' �-z:,:...;.„7. ......„...::.... _- _ . �....< 4_Ob c o S S '> 1.: - _ ` '-1991 r = _ =/\ By. . � '________•:-----------------.- .. —� - `� a ;JJs G. __ryW Davenport;...• _ant.Seuetary=� _ --•�`Y\ .. *" • _ _.�,yrs_L- . aSD " -r - 2 �i 4,7i4.-: r - _ _ ._ _ _ _•_•• • - _ -1-...„.......2„..a._ _ - _ ^�CMS_128Z3_122013;:. =_ _ - - - • - - ^>42 Of=250 _ • SVr1NY Is o4.% BID BOND ej �, -rc; • City of Sunny Isles Beach • 0or' 18070 Collins Avenue . %&-2� r,ow` •`' Sunny Isles Beach,FL 33160 o, ,u•+ .•‘``) Telephone;(305)947-0606 Fax:(305)949-3113 STATE OF FLORIDA 1 COUNTY OF Rrnw rr1 ) KNOW ALL MEN BY THESE PRESENTS, that we,Summa Mechanical Contractors. LLC as Principal, and The Ohio Casualty Insurance Company as Surety, are held and firmly bound unto the City of Sunny Isles Beach, a municipal corporation of the State of Florida in the sum of Five Percent of Amount Bid Dollars (55% ), lawful • money of the United States,for the payment of which sum well and truly to be made,we bind ourselves,our heirs,executors,administrators and successors jointly and severally,firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Bid dated, February 22, 2017 for. New HVAC Chiller Systems for Pelican Community Park - ITB No. 16-12-02 WHEREAS,it was a condition precedent to the submission of said Bid that a cashier's check or Bid Bond in the amount of five percent(5%)of the Base Bid be submitted with said Bid as a guarantee that the Proposers would, if awarded the Contract, enter into a written Contract with the City for the performance of said Contract,within ten(10)consecutive calendar days after written notice having been given of the Award of the Contract. NOW, THEREFORE, the conditions of this obligation are such that if the Principal within ten (10) consecutive calendar days after written notice of such acceptance,enters into a written Contract with the City of Sunny Isles Beach and furnishes the Performance Bond,satisfactory to the City,each in an amount equal to one hundred percent(100%)of the Contract Price,and provides all required Certificates of Insurance, then this obligation shall be void;otherwise the sum herein stated shall be due and payable to the City of Sunny Isles.Beach and the Surety herein agrees to pay said sum immediately,upon demand of the City,in good and lawful money of the United States of America,as liquidated damages for failure thereof of said Principal. IN WITNESS WHEREOF, the b�pQy bonded parties have executed this instrument under their several seals this 22nd day of February U I I ,the name and the corporate seal of each corporate party being hereto affixed and these presents being duly signed by its undersigned representative. • DOCUMENT CONTINUES ON NEXT PAGE IN PRESET OF: ' rrtn ,,,,,,; i,G Summa Mechanical.Contraclors, LLC Individual oership Prince ATTE : . r • By: . Secretary Affix Corporate Seal 5071 S. State Road, Suite 704 Business Address Davie FL 33314 The Ohio Casualty Insurance Company City,State,and Zip Code (Corporate Surety)' 954-562-8161 / _ Business Telephone - 954-434-0188 By: �_ = - _ Business Facsimile Charles . �.Impr?ss�Corporate Seal Nielsn ' Attorney-in-Fact j---.-'7.-^ Y IMPORTANT Surety companies executing bonds must appear on the Treasury Department's most current list(circular 570 as amended)and be authorized to transact business in the State of Florida. DECEMBER 28,2010 1 �� • • CITY OF SUNNY ISLES BEACH • 18070 Collins Avenue Sunny Isles,Beach, Florida 33160- - o "Y'j�F,� 305.947.0606 www.sibfl.net O sf '• ion c'Rorsur+�� BID FORM 1 BID COVER Bid Title: New HVAC Chiller Systems for Pelican Community Park THE UNDERSIGNED BIDDER PROPOSES AND AGREES, IF THIS BID IS ACCEPTED, TO ENTER INTO AN AGREEMENT WITH THE CITY OF SUNNY ISLES BEACH TO PERFORM AND FURNISH ALL WORK AS SPECIFIED OR INDICATED IN THE CONTRACT DOCUMENTS FOR THE CONTRACT PRICE AND WITHIN THE CONTRACT TIME INDICATED IN THIS BID AND IN ACCORDANCE WITH THE OTHER TERMS AND CONDITIONS OF THE CONTRACT DOCUMENTS. The Bidder accepts all of the terms and conditions of the ITB and Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Bidder agrees to sign and submit the Agreement and other documents required by this ITB within ten days after the date of the City's Notice of Award. IN SUBMITTING THIS BID, THE BIDDER REPRESENTS, AS MORE FULLY SET FORTH IN THE AGREEMENT,THAT: • The Bidder has familiarized himself/herself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. • The Bidder has given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Bidder. • This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; the Bidder has not solicited or induced any person, firm or corporation to refrain from Bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidders or over the City. The Bidder understands and agrees that the Bid is for unit prices to furnish and install individual Work Items for maintenance and/or repair work, complete in place. Estimates are provided for the purpose of Bid evaluation and to establish unit prices for individual Work Items for maintenance and/or repair work to be contracted by the City under individual Purchase Orders, based on the unit prices established under this Bid. The City and the successful Bidder will establish completion times for each individual Work Item and the successful Bidder agrees that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and/or Notice to Proceed. SUMMA MECHANICAL CONTRACTORS LLC Exact Legal Company Name: SMC AIR CONDITIONING Business Name (dba), if any: City of Sunny Isles Beach I Invitation to Bid No. 16-12-02 22 • • CITY OF SUNNY ISLES BEACH • 18070 Collins Avenue Sunny Isles Beach, Florida 33160 305.947.0606•. . °�- • • www• .sibfl.nef �_\� , „. . ,T Street Address: 5071 S.State Rd.7 Suite 704 Davie,FL 33314 Mailing Address(if different): Telephone No.: 954.562-8161 Fax No.: 954-434-0188 bids@smcac.com Email Address: 20-4641281 FEIN No.: *By signing this document the bidder agrees to all Terms Authorized Signature: Andres Garcia Print Name: CEO Title: THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE BOUND BY THE TERMS OF ITS BID. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE BID NON- RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY BID THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER TO THE TERMS OF ITS OFFER. City of Sunny Isles Beach I Invitation to Bid No. 16-12-02 23 t3j ' CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florido 33160 • 305.947.0606 0 '` wwv,.sibfl.net : • . :'O:N'+ • tet l : 5-.-T,..00 4�. O Cin of sus BID FORM 2 Reference Questionnaire To Whom It May Concern Subject: Reference Letter for Bid No. 16-12-02 for New HVAC Chiller Systems for Pelican Community Park Name of Bidder/Proposer: Summa Mechanical Contractors LLC dba SMC Air Conditioning The above referenced Contractor is submitting a bid for a solicitation that has been issued by the City of Sunny Isles Beach. We require that the Contractor provide written references with their submission. By providing you with this document the Contractor is requesting that you provide the following reference information. We would appreciate you providing the information requested below as well as any other information your feel is pertinent. Title of Contract: Various units installation and preventive maintenance ofr Hallandale Beach Fire Dept Scope of work: Maintain all A/C equipment for all stations for the Hallandale Beach Fire Dept. Value of Contract $ 15,714.00 Was the work performed timely?Yes'" No Was the work performed timely&to acceptable quality standards? YesNo Have there been any repairs required under the warranty? Yes✓ No Would you enter into a contract with the Contractor in the future? Yes✓ No • If no to any of the above, please provide details: • Comments: Excellent Vendor.Highly recommend. • Thank you for your assistance in helping us in evaluating our bid solicitation. Georgiana Gonzalez Name of individual completing this form: Fire Rescue/City of Hallandale Beach • Agency: Title: Senior Administrator Assistant Telephone: 954-457-1476 E-mail: gterrientes@cohb.org Signature: 607.4aziz 60734 Date: 02/22/2017 Sincerely, Genesis Cuevas Purchasing Agent City of Sunny Isles Beach I Invitation to Bid No. 16-12-02 24 • CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 so ' 305.947.0606- 9 www.sibfl.nel vt 9 a C�,oI sus r�0 BID FORM 2 Reference Questionnaire To Whom It May Concern Subject: Reference Letter for Bid No. 16-12-02 for New HVAC Chiller Systems for Pelican Community Park Name of Bidder/Proposer: Summa Mechanical Contractors LLC dba SMC Air Conditioning The above referenced Contractor is submitting a bid for a solicitation that has been issued by the City of Sunny Isles Beach. We require that the Contractor provide written references with their submission. By providing you with this document the Contractor is requesting that you provide the following reference information. We would appreciate you providing the information requested below as well as any other information your feel is pertinent. Title of Contract: New backup chiller for server room at Copans Rd.Broward County Install new chiller and connect to network,run new piping,electrical and controls Scope of work: Value of Contract $ 136,902.00 Was the work performed timely?Yes./No Was the work performed timely&to acceptable quality standards? Yes✓ No Have there been any repairs required under the warranty? Yes✓ No Would you enter into a contract with the Contractor in the future? Yes No If no to any of the above, please provide details: • Comments: He should be on vacation.Please contact him to verify Thank you for your assistance in helping us in evaluating our bid solicitation. Name of individual completing this form: Robert Caminiti Agency: Broward County Transit Title: Facilities Maintenance Supervisor II Telephone: 954-357-8436 E-mail: rcaminiti@broward.org Signature: Date: 2/21/17 Sincerely, Genesis Cuevas Purchasing Agent City of Sunny Isles Beach I Invitation to Bid No. 16-12-02 24 •CITY OF SUNNY ISLES BEACH 18070 Collins Avenue ,pNY IJL Sunny Isles Beach, Florida 33160 305.947.0606 www.sibfl.neti ^\ — --- v. :` Con OI SUN BID FORM 3 Minimum Requirements LICENSES,TRAININGS AND CERTIFICATIONS OF CONTRACTOR AND SUBCONTRACTORS • Please include in this section. Licenses from the state of Florida - Included Minority Business Certification from the State of Florida- Included • City of Sunny Isles Beach I Invitation to Bid No. 16-12-02 25 I LI . . . RICK SCOT�GOVERNOR KEN i�VVSON.SECRETARY • -,•'''::/",0S.-K4-' C-,Atii:;:6-01.1...O.ITSON-Ikl7e:-:;::._.1.•-___::'-:•. :::.5.-.,,,!;-,- -::---''•''-•-T::'•-'.A7T''••'-•''.--- :-'5'-' -'Z''-:kv,\_''\: ;._*•s\--' k:'"\\-\.,. 'Af' -.7 .1--\\\\ I 111..1?11. g: -1;1-I.'. c,,`''1,1. 7, -sr ,'", -.._,- ..:,,?' '_,..-2-;.7--.3'7:- " _.?-'?.'-11-71-.." ' . it-'--:,:;. .i i -; -- .i -N, ,..,-,,,- ........,-_,,.:::-,:,,,,,,,„. ,,,t„,„.. Chi% I 11.411 ,,.._..'-,! • ISSUED: 08123/2016 DISPLAY AS REOUIRED BY LAW SEQ# L1608230003089 • . . • ` . ' • •' • . r_ ri r--,, . U 1; �� • • N\ STATE OF FLORIDA `-� A\ DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION ` viz ': 3'` CONSTRUCTION INDUSTRY LICENSING BOARD (850) 487-1395 V 2601 BLAIR STONE ROAD TALLAHASSEE FL 32399-0783 SALAZAR, ERIC F SLAZAR CONSTRUCTION INC 10381 SW 138 COURT MIAMI FL 33186 • Congratulations! With this license you become one of the nearly one million Floridians licensed by the Department of-Business and _ STATE OF FLORIDA Professional Regulation. Our professionals and businesses range .s;- from architects to yacht brokers,from boxers to barbeque SMI. DEPART.MENT'OF"BUSINESS AND restaurants,and they keep Florida's economy strong. --:-.4.- .7- PROF..ESSI©Nf1L'_R.EGULATION Every day we work to improve the way we do business in order CGC 1507778: -.---. D; 07/20/2016 • to serve you better. For information about our services, please • -4--''. 1 ' -.` ' log onto www.myfloridalicense.com. There you can find more CERTIFIED GENERAL CON RAG-TOR information about.our divisions and the regulations that impact SALAZAR, ERIC: ',,s :,L` ' you,subscribe to department newsletters and learn more about SLAZAR CONSTRUCTIQ431NC the Department's initiatives. ""y' �- Our mission at the Department is: License Efficiently, Regulate L Fairly.We constantly strive to serve you better so that you can CERTIFIED RTIFIED under the provisions of Ch.489 FS. serve your customers. Thank you for doing business in Florida, IS CE Expiration date:AUG 31.2018 •L1604200001235 and congratulations on your new license! ` _ DETACH HERE RICK SCOTT,GOVERNOR KEN LAWSON, SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION c# : -74%.1,4 CONSTRUCTION INDUSTRY LICENSING BOARDf LICENSE NUMBER ?• '. " 0?*,�r-� - CGC1507778 , „e� '- The GENERAL CONTRACTOR .. y , Named below IS CERTIFIED y� Under the provisions of Chapter 489 FS. ' -, .'r Expiration date: AUG 31, 2018 •!.' r---, 0 SALAZAR, ERIC F - �` • �r+ .moi, SLAZAR CONSTRUCTI.ON=INC 1.4 fir) 10381 SOUTHWEST4.38iTH:COOUR?" - _ •• _ . - l" : -,:k..%-. � MIAMI - -FL.331!86 �. ,.. .'.�- +1'= '' tip+':. x.' rt 1 ) - 3 :� , ISSUED: 07/20/2016 DISPLAY 1iAS L REQUIRED BY LAW SEQ# L1607200001235 ,, -.:- *' '•• STATE OF FLORIDA *C- np41 DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION %.-,,,,.... ••• J,--,••- s'",•:,...,w7---„,-.f. !7 ";' ELECTFOCAk.:CONTRACTORS LICENSING BOARD (850)487-1395 '''' •---' 2601 BLAIR STONE ROAD TALLAHASSEE FL 32399-0783 AGRIESTI.JOSHUA LEONARD A OUSTLXV ELECTRIC SOLUTION,INC, • EGST PINES BLVD.STE 450 PEMBROKE PINES FL 33024 • . . ., Geriarnar--1Nlaz! VVni:063 ttcitsalto bcpxiso alto 01 the maty • - . - . one hCon.Potitta7to Ca==fri trino Dbr.L-1t-itii al 8.dr=0 prd Pre-von,Regzt.--#1. OuoLt eiii t:1:;lr reillp 4:4, STATE OF FLORIDA trom mot0tp;t1to yacht ttrtt. ,freen tna.astis ttorbttga : 1,.>..;1 IDEPARTV.afiCS BUSINESS AND rm.tauftnto,villtiy keep Ftratrien itscAVPy=trill' '',..t':if.' PRO SAL REGULATION. Eei.y.diay yro Wolli to loAqm: ttio tete:tral do toisiszso bi antr . EC 1 Vi0VI30 .-i- ,WED.••• 1DB/25120. la to e..-vo yw MI= Far atternti2n o .o ow GovItcs,igez= . log arttikt*Ni.filyrtutdafttlIzz.coan TWa yea;cz/i riul rave CERTIPIE0Et 1 C-0.2=-IllitlaTOR. , INI.Y.JM diout cur tVidana.artd tha Etztrt It.).th,1 bstxot AGPasit,s034!r‘ ,3;F.7-.N • you,tariam to drp=triterd itco- tou pal Lain mom ctaugl A CUSTCM ELEt1- €.1..i.:,P;.:1>t,;C: Oho Orptirmnto iltlatees. .• . . ../.. Ow oll5:1;t1,Gt tha 01147.,7ttrststtr.Ltd fil%b.n.. .Rogut:e • Re/.lAib com..00: coive to mvo you tw-Mt co th. vat+clt =vo row crjqtarro, ictutt,ydu rat cto,t3 tie3=5 0 Ra2trtk . a G ea-r; i cb::wit, 0! this. p0-.0 ot co 4ao P., e4..—.:.-<=3 :a;--$1%'12 and cargri-tilto-tri your fli I#337r,83 . . DETACH HERE MK scarr,GOVERNOR KEN LAWSON,SECRETARY STATE OF FLORIDA • PEPARTMENTOFSUSWESS AND FROFESSMIAL REGULA11.0-14 .! • • , ELECTRICAI.C041TRACTORS LICENSIWG(WARP -' '.[ 1 •- - 'cl. ' k- A (y_cw.cozomoo • .. . . . . . - „------, 4c.a.......... - f(-: - ,G 'e0=1 Aorrmia. 13tisia6S .QUALMOTION . . . . Tod ELEcimciAL---coMPAcIvi . ...- . I.1•PrZtt hera IS tERTWIED 1./N1-01319 rpro*,s•fra:02.0thapr 4439 FS: Exr.O.almn.eb-10; AUG 31,20.11/ . - . Er. --AI El • AGRIESTEM JOSHUA LEONtAr .„ t4 _._.---- -A-CUSTOM ELECT=EflaiTN.1"4- . , 240 NOR'TH.DDLIE HIMi.W.,--.1Y.:17: ..._. . .._ ...,. __ : _-. ...-- . - - . : • AY' e..- i a - HOI.LYVAXID ,1--L:331721.)- •-- -• - .10 -.1'' '..%'ex ,:J.,iltie-• . _, . . • i:V7-- Alt! atzo. O&&= OISPLAY AS REOUIRED BY LAW SEO _ . .r?, il ,,) 1 . I 0 ••,. e• 1;.‘ 871, 4:4 (0) cr 1 0 1 1 1 O 7=4 i- 1 11 = W Ci) 0 •S 0 Li....; Q ri trp=4=4 0 -7'0 .., CO 14'. • ) 6 :H. C M- O .3.. •:-- (1.) +=) 1...>..ft- R U 0 p ca .i-i CJ -., , D 0 •r-- —0 ;.., .0.4 .:.1 L.. go• Cff) U = -4.? a) 4 N'' ' _P. .. > \ . is ;_i g 11 et+—4 g cn ,cz ,. th.,..,.. •-• C Li ' il :IL.... ...i‘i •:=7 if: q 0 -0 031 g CZ3 Cc) ;•4 CFI. 0 03 0 reZI -,...•TS 71 2- 416.t. , itt.„ . A 0 •, .r?.. .-.- .•. ° ° C=4 ° e-=171 5 '5, • 1 .2 iitt -z, CZ) cn 0 N---4 W 0 .70 — ..,- cr) . ._,. m u t_Js j a m CD LO li 5... iti N. . I 1) 0 a • e E t..... ......... E 2..... I c..., O ' =1 :. I CA 43 ni Ti... . m ..n i ellu . ;.." 6 . n . . .1 I. ,r,-- CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 sv""Yi.1,r, 305.947.0606 ,°,� wWN.sibfl.net - , c'i)-0,sus Pv' BID FORM 4 ADDENDA ACKNOWLEDGEMENT INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS ITB Addendum #1, Dated February 10, 2017 Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated PART II: 2 NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS RFQ Summa Mechanical Contractors LLC dba SMC Air Conditioning FIRM NAME: SIGNATURE: TITLE: CEO DATE: 2/21/17 City of Sunny Isles Beach I Invitation to Bid No. 16-12-02 26 J L • • CITY OF SUNNY ISLES BEACH • 18070 Collins Avenue Sunny Isles Beach, Florida 33160 iso""�L&!, • 305.947.0606 0 www.sibfl.net sF • ,iva yc Cin-01 5UN l`tt BID FORM 5 BID PRICING BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS INCLUDING ALL LABOR, EQUIPMENT, SUPERVISION, TESTING AND PERMITTING TO PROVIDE A COMPLETE TURN-KEY PROJECT CONFORMING TO THE REQUIREMENTS DETAILED BY THE SPECIFICATIONS, MANUFACTURER, OWNER, STATE, FEDERAL AND LOCAL AGENCIES FOR THE FOLLOWING LUMP SUM AND/OR UNIT PRICES. WORK INCLUDES BUT IS NOT LIMITED TO GENERAL, ELECTRICAL AND MECHANICAL CONSTRUCTION. BID EST. UNIT EXTENDED ITEM# DESCRIPTION UNIT QUANTITY COST COST Temporary Chiller System Temporary Chiller service required during the 1 replacement period of the existing chillers LS 1 $ $ 19,260.00 (including installation,operation,and removal) 19,260.00 Subtotal of Temporary Chiller System 19,260.00 Demolition of Existing HVAC Chiller Systems 2 Removal of existing modular Air Cooled Chiller LS 1 202.00 $ 6,202.00 3 Removal of existing Pumps LS 1 $ $ 1,200.00 1,200.00 Subtotal of New HVAC Chiller Systems $. 7,402.00 New HVAC Chiller Systems New Chiller CH-1(see schedule notes on M-2) to installed on a new modified structural concrete pad including but not limited too new two 4. alternate chilled water pumps, piping, and the LS 1 $ $ 283,220.00 upgrade of the 200A service of existing panel to 283,220.0o a new 250A service new chiller load(see schedule notes on E-1) Subtotal of New HVAC Chiller Systems 283,220.00 City of Sunny Isles Beach I Invitation to Bid No. 16-12-02 27 (-) r L) CITY OF SUNNY ISLES BEACH 18070 Collins Avenue . Sunny Isles Beach, Florido 33160 - .„"NY• ''<v, 305.947.0606 www.sibfl.net 3"' yf'• ,• G�,O S`P CSN o1 SUN�a New Air Conditioning vent in PCP Gymnasium for recently converted storage room which 5 will ultimately house an office for 2 full-time LS 1 $ $ 650.00 and several part time personnel. (currently 650.00 no AC in unit) Subtotal of New PCP Gymnasium Office 650.00 PROJECT CLOSE OUT As-built record drawings (electronic 6• AutoCAD&PDF format and hard copy) LS 1 $ 600.00 $ 600.00 Subtotal of Project Close Out S 600.00 BID SUBTOTAL(1—6) S 311,132.00 CONTINGENCIES Project Contingency (To be used at the sole 1 15% $ (o 7. discretion and direction of the Owner) 8 Permit Allowance 1 $15,000 $15,000 BID TOTAL(1—8): 3121$Ol.e • City of Sunny Isles Beach I Invitation to Bid No. 16-12-02 28 • P r-T, v • CITY OF SUNNY ISLES BEACH 18070 Collins Avenue �1( Sunny Isles Beach, Florida 33160 . �s,µNY 1 F. 305.947.0606 0 www.sibfl.nel tik 0u.1...Iv, 7 (ctn. SUN�� AFFIDAVITS SONNY �s4 _ * ''" * • ti 99, F' * F LOt C/ rY OF SUN P� City of Sunny Isles Beach I Invitation to Bid No. 16-12-02 29 JI SJNNY'fie OE .'1:. -ii..JB NON - COLLUSION AFFIDAVIT • �. • City of Sunny Isles Beach 18070 Collins Avenue ,•f I,0P .. Sunny Isles Beach,FL 33160 „ SVµ Telephone:(305)947-0606 Fax:(305)949-3113 STATE OF FLORIDA ) COUNTY OF Broward The undersigned being first duly sworn as provided by law,deposes,and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County,in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, • Summa Mechanical Contractors (Name of Corporation,Partnership,Individual,etc.) a, LLC ,formed under the laws of Florida (Type of Business) (State) of which he is CEO (Sole Owner,Partner,President,etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned,have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City,also that no head of any department or employee therein,or any officer of the City of Sunny Isles Beach,Florida is directly interested therein. This Bid is genuine and not collusive or a sham;the person,firm or corporation named above in Paragraph 10.2 has not colluded,conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid,or that such person, firm or corporation,shall refrain from Bidding,and has not in any manner,directly or indirectly,sought by agreement or collusion,or communication or conference with any person,firm or corporation,to fix the prices of said Bid or Bids of any other proposers;and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2,has directly or indirectly submitted said Bid or the contents thereof,or divulged information or data relative thereto,to any association or to any member or agent thereof. Andres Garcia CEO AFFIANT'S NAME AFFIANT'S TITLE • TAKEN,SWORN AND SUBSCRIBED TO BEFORE ME this Z1 day of PfQi9/116ry ,2013 Personally Known X or Produced Identification TT JJ Type of identification (Affix seal here) pAv a 3AVDR-g-it-I A 6A N TARY PUBLIC(name printed or typed) DAVID SALDARRIAGA • MY COMMISSION#FF247231 EXPIRES Arty 07,2019 - 44C7)3 9 3 Poridowalseromaces DECEMBER 28.20W 1 of 10 SUNNY'Stel -..` e . PUBLIC ENTITY CRIMES • • City of Sunny Isles Beach • 18070 Collins Avenue •r pns° ,.. Sunny Isles Beach,FL 33160 `' ,o, 5V •�° Telephone:(305)947-0606 Fax:(305)949-3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate. who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in'excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted to City of Sunny Isles Beach by Andres Garcia tpnnt individual s name and ettel for Summa Mechancal Contractors (print name of entity suomitung sworn statement! whose business address is: 5071 S.State Rd. 7#704 Davie, FL 33314 and (if applicable) its Federal Employer Identification number(FEIN) is 20-4641281 (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: ') 11.2. I understand that a "public entity crime"as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other.state of the United States and involving antitrust, fraud,theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. 11.4. I understand that an"affiliate"as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair DECEMBER 28.2010 2 of 10 � � J • market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to.July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE)ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. By: 4� . (Signature) Andres Garcia (Printed Name) CEO (Title) Sworn to and subscribed before me this 2 '. day of Ft-ivory , 20 11- , by I (AFFIX , • Y0. A r MY �AtssloM0FF24T2�i Signature: Notay Public—State of Florida • EXPIRES AAy 01,2010 9 %O 5A ISD A ft-t•I/fib A OM/3>i�o+63 Flour mo ! Print or Type Commissioned Name Personally Known x OR Produced Identification Type of Identification Produced 10/1998 3 of 10 n JiJ1 SUNNY gste 104 r..... -;-% J EQUAL OPPORTUNITY / AFFIRMATIVE ACTION ••••• '7•F,050° City of Sunny Isles Beach "."-U sur, °, 18070 Collins Avenue Sunny Isles Beach,FL 33160 Telephone:(305)947-0606 Fax:(305)949-3113 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local, laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. Signed: Title: CEO Summa Mechanical Contractors Firm: 5071 S. State Rd. 7 Suite 704 Address: Davie, FL 33314 • • DECEMBER 28,2010 4 of 10 I • °S):-NY s•I' • CONFLICT OF INTEREST City of Sunny Isles Beach 18070 Collins Avenue %,'➢a J•!Loc` Sunny Isles Beach,FL 33160 `'',o, so s.`''' Telephone:(305)947-0606 Fax:(305)949.3113 CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of any officer,director, partner,associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA COUNTY OF Broward BEFORE ME, the undersigned authority, personally appeared Andres Garcia , who was dulyy sworn, deposes,and states: 18.1. I am the CEO of Summa Mechanical Contractors LLC with a local office in navie_FI and principal office in Sf71 c crate Rd 7 stiira 704 Davie, FL 33314 18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. 16-12-02 described as: Landscape Maintenance Services. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. 18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion,or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State,or Federal Agency. 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any other clients,contracts,or property interests for this project. 18.7 I certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. • • • 18.8 I certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City , of Sunny Isles Beach. 18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity,will immediately notify the City of Sunny Isles Beach. Dated tbj, ?i t day of (—CIf r'0)91""1 , 201 Pt/18.1).N C,o,ru e! AFFIANT Print or Type Name and Title Sworn to and subscribed before me this day of ,2010. X Personally Known X OR 0 Produced Identification ;Type of Identification NOTARY PUBLIC STATE OF FLORIDA - : 4e:i% GA ' 1. .t-.- .. . . :f MY 's • -IS.S1ON 00247231 . 440irEXPIRES My 07.2019 tom 786O157 Aabriea'1llAxest 1::, - DECEMBER 28.2010 5 of 101 :. 1 ' `t 3 j V SVNNT,t,_ DISPUTE DISCLOSURE City of Sunny Isles Beach 18070 Collins Avenue ,i°as°'. Sunny Isles Beach,FL 33160 `' .p, sus� Telephone:(305)947-0606 Fax:(305)949-3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the , Department of Professional Regulations or any other regulatory agency or professional associations within the last five(5)years? YES NO X 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO X • 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO X If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. Summa Mechanical Contractors 02/16/2017 Firm Date Andres Garcia CEO Authorized Signature Print or Type Name and Title DECEMBER 28,2010 6 of 10 n L1> J Lj r tSJNur'S,Ff _ ANTI - KICKBACK • City of Sunny Isles Beach • - � tip ' 18070 Collins Avenue '/-'.,ioc'sSunny Isles Beach,FL 33160 `''.o, ,v„''' Telephone:(305)947-0606 Fax:(305)949-3113 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) COUNTY OF Broward ) • • I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: Title: CEO The foregoing instrument was acknowledged before me this ?A day of 101%)191-1/4-1 , 20 1 , by An6rG (amu s. [name o person], as C 0 [type of authority], for 0...� ,. - _ Kt OK , ,.' [name of party on behalf of whom instrument was executed]. AFFIX NOTARY STAMP HERE: / • Fr• R•lic — State of Florida 0*1.0 DAM SALDARRIAOA r -•• 'r: PAY C:PMAISS10N A FF247231 iir isiEXPIRES July 07,2010 DAN•D S►-IAAQ-ft-lA� 4. (gm gm),s3 eriaso Print or Type Commissioned Name Personally Known X OR Produced Identification • Type of Identification Produced • DECEMBER 28.2010 7 of 10 I S M C PROPOSAL AIR CONDITIONING Date: June 7, 2017 Licensed&Insured CMC 1249636 Customer/Company: Genesis Cuevas/City of Sunny Isles Phone: 305-792-1953 • Service Address: 18070 Collins Avenue City: Sunny Isles Beach State: FL Zip Code: 33160 We are pleased to offer the following proposal as described below in accordance with the terms and conditions described herein: SCOPE OF WORK: Airstack preventive maintenance as follows: Add-on 1: One (1) year inspection & preventive maintenance (quarterly inspections. Total 4 visits) with one inspection with condenser coil cleaning. Total $12,900.00 add Add-on 2: Five (5) year complete Unit Parts & Labor Warranty with inspection & preventive maintenance (quarterly inspection per year) Total$67,505.00 add - 3 operational inspections per year - 1 annual inspection with condenser coil cleaning per year *Emergency phone calls and pumps are NOT covered under this agreement Annual Inspection 1. Inspect for refrigerant and oil leaks. 2. Inspect vibration eliminators and water piping for leaks. 3. Check freeze protection, evaporator and piping heaters, glycol content if applicable. 4. Check and blow down water piping strainers. 5. Check refrigerant in sightglass. 6. Check compressor oil presence in sightglass,if applicable. 7. Inspect and tighten electrical connections. 8. Check relays and operating/safety controls. 9. Check crankcase heater operation. 10. Meg hermetic motor. 11. Check operation of electronic expansion valve. 12. Check and clean condenser coils,clean debris from around condenser, air cooled units. 13. Check condenser fan operation, air cooled units. Operating Inspection 1. Inspect for refrigerant and oil leaks. 2. Inspect vibration eliminators and inspect water piping for leaks. 3. Check and blow down water piping strainers. 4. Check refrigerant in sightglass. 5. Check compressor oil presence in sightglass, if applicable. 6. Inspect and tighten electrical connections. 7. Check relays and operating/safety controls. 8. Check crankcase heater operation. 9. Take and record water side pressure drops across vessels. Phone: (954)562-8161 I Fax: (954)434-0188 I E-mail:sales@smcac.com Page 1 of 2 SMC Air Conditioning 15071 S. State Rd 7 STE 705 Davie, FL 33314 Customer Initials r, z L.) ATTACHMENT "B" •1 S M C PROPOSAL AIR CONDITIONING Date: June 7, 2017 Licensed&Insured CMC 1249636 Lead time for equipment delivery: 10-13 weeks (anti-corrosion coating adds time to the production) All work will be performed according to the above scope of work,any deviation from such involving changes and extra cost,will be executed only upon written,signed change order and will be subject to charge over and above this proposal price. A finance charge of 1.5%(18%yearly)will be charged on balance over 30 days.All material supplied by SMC Air Conditioning shall remain property of SMC Air Conditioning until the contract work plus any work has been paid.Cost incurred as a result of non-payment,including court cost,late fees,collection fees.attorney fee,etc will be paid by the customer.Summa Mechanical is not responsible for any existing code violations. Acceptance of Proposal: Must be provided within five business days of proposal date.The above prices,specifications and conditions are satisfactory and are hereby accepted.SMC Air Conditioning.is authorized to do the work as specified.Payment will be made as state above. I CERTIFY THAT I AM AUTHORIZED TO MAKE PURCHASES PRINT NAME ON BEHALF OF City of Sunny Isles Customer Signature Print Name Date Phone: (954)562-8161 I Fax: (954)434-0188 I E-mail:sales@smcac.com Page 2 of 2 SMC Air Conditioning 15071 S. State Rd 7 STE 705 Davie, FL 33314 Customer Initials �,7 II tt 1 11 e 4. ir *t* CITY OF . CHANGE ,1A *, P* SUNNY ISLES. BEACH tiF 9)* F L O ir, Sir 0 el DER _ c,Tr OF sut4 P" "-1 1.4 _ r CHANGE ORDER NUMBER: 1 DATE: December 14, 2017 4 PROJECT: .11 ITB NO.: 16-12-02 • SUMMA MECHANICAL CONTRACTORS LLC i RESOLUTION NUMBER: 2017-2705 D/B/A SMC AIR CONDITIONING f 1 ORIGINAL DOLLAR CONTRACT AMOUNT: $ 385,701.80 NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS: $ 0 DOLLAR AMOUNT OF THIS CHANGE ORDER: $ 23,651.80 !< CREDIT/DIRECT PURCHASES: $ 0 ` NEW DOLLAR CONTRACT AMOUNT: $362,050.00 t ORIGINAL CONTRACT COMPLETION DATE A NTP was never issued due to the pending change order TOTAL OF PREVIOUS CHANGE ORDER DAYS: 0 - Zero AMOUNT OF DAYS PER THIS CHANGE ORDER: .0 - Zero !, NEW CONTRACT COMPLETION DATE: - ., DESCRIPTION OF SCOPE OR WORK CHANGES: P' • To use Daikin system as it meets and exceeds the requirements (better efficiency and less weight) as opposed to AirStack for the new HVAC chiller systems at Pelican Community Park. Contingency$23,651.80,subject to City's approval. t w NOTE: Unless specifically stated clearly elsewhere on this page,this contract amendment does NOT indude an extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the contract time adjustment and sum agreed to in this document +r constitute a full and complete settlement of the matters set forth herein,including all direct and' ' of c, I.for equipment,manpower,materials, overhead,profit and delay relating to the issues set forth in this document ti Iit CONTRACTOR : David Saldarriaga ott / iZ11t11 Cl i Y ATTORNEY: Hans Ottinot /`�I �� j I. PROJECT MANAGER: Susan S. Simpson • ; • ��j ]G CITY MANAGER: Christopher J. Russo C1 , // /-e/e/ i SM C PROPOSAL AIR CONDITIONING Date: May 4, 2017 Licensed&Insured CMC 1249636 Customer/Company: Genesis Cuevas/City of Sunny Isles Phone: 305-792-1953 Service Address: 18070 Collins Avenue City: Sunny Isles Beach State: FL Zip Code: 33160 We are pleased to offer the following proposal as described below in accordance with the terms and conditions described herein: SCOPE OF WORK: On proposal given to the city previously please remove Airstack equipment and add the following: - SCOPE OF EQUIPMENT: ra ' L � t � Egtli�n ent lteR �. . MI gi T t �,"'MA. 1 Daikin Applied -AGZ-E Trailblazer'" Air Cooled Scroll Compressors Chillers CH-1 DAIKIN AIR-COOLED SCROLL COMPRESSOR CHILLERS TAG: CH-1 (1) Daikin Model AGZ100E Air Cooled Scroll Chiller(High Efficiency)with the following features and accessories: General Construction: • IS09002 Registered and certified Factory& Manufacturing Processes. • Manufacturer's standard warranty for a period of one year from date of equipment start-up but not more than 18 months from shipment. • Extended Warranty: 2"d thru 516 years compressor parts only • ETL listed, refrigerant circuit with initial charge of R-410A refrigerant, meeting performance requirements of ASHRAE Standard 90.1 for efficiency. • Hermetically sealed scroll type compressor, mounted on Rubber-in-Shear isolation pads • Wire mesh guards on condenser coils and base frame to protect from damage. • Factory applied Condenser Coil Coating, Cabinet and External Components Coated by Luvata • Factory installed electronic expansion valve, liquid line & discharge shutoff valves, replaceable core filter-driers, sight glass with moisture indicator. • Electric Characteristics: 460-3-60 Single point power and non-fused disconnect switch with high current circuit breakers • Factory installed strainer. • Factory start-up during regular working hours. • Wind Load Rated Unit • 1.5"Thick Evaporator Insulation • BACNET MS/TP Board Add-on 1: One (1) year inspection & preventive maintenance (quarterly inspections. Total 4 visits) with one inspection with condenser coil cleaning. Total$5,405.00 add Add-on 2: Five (5) year complete Unit Parts & Labor Warranty with inspection & preventive maintenance (quarterly inspection per year)Total$23,920.00 add -3 operational inspections per year - I annual inspection with condenser coil cleaning per year *Emergency phone calls and pumps are NOT covered under this agreement • Phone: (954)562-8161 I Fax:(954)434-0188 I E-mail:sales@smcac.com Page I of 2 SMC Air Conditioning 15071 S. State Rd 7 STE 705 Davie,FL 33314 Customer Initials S M C PROPOSAL AIR CONDITIONING Date: May 4, 2017 HEATING 8 REFRIGERATION Licensed&Insured CMC 1249636 • Annual Inspection 1. Inspect for refrigerant and oil leaks. 2. Inspect vibration eliminators and water piping for leaks. 3. Check freeze protection,evaporator and piping heaters, glycol content. 4. Check and blow down water piping strainers. 5. Check refrigerant in sightglass. 6. Check compressor oil presence in sightglass, if applicable. • 7. Inspect and tighten electrical connections. 8. Check relays and operating/safety controls. 9. Check crankcase heater operation. 10. Meg hermetic motor. I I. Check operation of electronic expansion valve. 12. Perform MicroTech check, log, and last fault analysis,analyze performance. 13. Check and clean condenser coils,clean debris from around condenser, air cooled units. 14. Check condenser fan operation,air cooled units. __ Operating Inspection I. Inspect for refrigerant and oil leaks. 2. Inspect vibration eliminators and inspect water piping for leaks. 3. Check and blow down water piping strainers. 4. Check refrigerant in sightglass. 5. Check compressor oil presence in sightglass, if applicable. • 6. Inspect and tighten electrical connections. 7. Check relays and operating/safety controls. 8. Check crankcase heater operation. 9. Perform MicroTech check, log, and last fault analysis,analyze performance. 10. Check condenser coils,clean debris from around condenser,Model AGZ air cooled units. 11. Take and record water side pressure drops across vessels. Lead time for equipment delivery: 10-13 weeks (anti-corrosion coating adds time to the production) All work will be performed according to the above scope of work,any deviation from such involving changes and extra cost,will be executed only upon written,signed change order and will be subject to charge over and above this proposal price. A finance charge of 1.5%(18%yearly)will be charged on balance over 30 days.All material supplied by SMC Air Conditioning shall remain property of SMC Air Conditioning until the contract work plus any work has been paid.Cost incurred as a result of non-payment,including court cost,late fees,collection fees,attorney fee,etc will be paid by the customer.Summa Mechanical is not responsible for any existing code violations. Acceptance of Proposal:Must be provided within five business days of proposal date.The above prices,specifications and conditions are satisfactory and are hereby accepted.SMC Air Conditioning is authorized to do the work as specified.Payment will be made as state above. I CERTIFY THAT I AM AUTHORIZED TO MAKE PURCHASES PRINT NAME ON BEHALF OF City of Sunny Isles Customer Signature Print Name Date Phone:(954)562-8161 1 Fax:(954)434-01881 E-mail:sales@smcac.com Page 2 of 2 SMC Air Conditioning 15071 S. State Rd 7 STE 705 Davie,FL 33314 Customer Initials 6/8/2017 Item Coversheet SyNVY lF o� �S ,, City of Sunny Isles Beach "\� 18070 Collins Avenue • ' '" . Sunny Isles Beach, Florida 33160 s ,,o' yE. (305)947-0606 City Hall `,r;, .,„.'° (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Elka Linton, Capital Projects Manager DATE: 6/15/2017 Award Bid No. 16-12-02 to and Enter into an Agreement RE: with Summa Mechanical Contractors, LLC for a New HVAC Chiller System for the Pelican Community Park RECOMMENDATION: Staff is recommending the City Commission approve the attached • resolution. REASONS: The City publicly advertised the project for the New HVAC Chiller System for the Pelican Community Park and .received four (4) responses to the bid. Staff reviewed the bid, their letters of recommendations and previous track record, and determined Summa Mechanical Contractors to be the responsive bidder. Staff is recommending the City Commission approve the attached resolution awarding Bid No. 16-12-02 to and enter into an agreement with Summa Mechanical Contractors: FUNDING SOURCE: 300-6-5720-465000-60003 Item Number: 10.A. • https://sunnyisles.novusagenda.com/AgendaW eb/CoverSheet.aspx?Item ID=2117 1/1