HomeMy WebLinkAboutReso 2016-2557 •
RESOLUTION NO. 2016- 255'1
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING PROGRAM
GRANT AGREEMENT BETWEEN THE CITY OF SUNNY ISLES
BEACH, AND THE SCHOOL BOARD OF MIAMI-DADE COUNTY,
FLORIDA, FOR THE SUNNY ISLES BEACH ADDRESS
VERIFICATION PLAN IN SUBSTANTIALLY THE SAME FORM,
ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE
MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE
CITY ATTORNEY AND THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, there is evidence indicating that an unknown number of students at the
Norman S. Edelcup Sunny Isles Beach K-8 school do not actually live in the geographic area
served by the school; and
WHEREAS, the school has been an "A" rated school since it opened , making it a magnet
for parents looking for a good education for their children resulting in overcrowding and the
conversion of art and music rooms into regular classrooms, diminishing the total educational
experience of the students;
WHEREAS, the program Grant for Address Verification provides for school employees
who will work to verify the legal address of each student attending the school; and
WHEREAS, the verification program will be fully funded by the City and shall
commence on July 1, 2016, and end on June 30, 2017, in an amount not to exceed Seventy Six
Thousand Seven Hundred Twenty Five Dollars ($76,725.00); and
WHEREAS, the City and the School Board of Miami Dade County wish to enter into this
Agreement for a Sunny Isles Beach Address Verification Plan for the Norman S. Edelcup Sunny
Isles Beach K-8, attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The Program Grant Agreement with the School Board of
Miami Dade County, Florida for a Sunny Isle Beach Address Verification Plan for the Norman S.
Edelcup Sunny Isles Beach K-8, attached hereto as Exhibit "A", is hereby approved.
Section 2. Authorization 'of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of City Manager and City Attorney. The City Manager and City
Attorney are authorized to do all things necessary to effectuate the terms of this Resolution.
Approving Program Grant Agreement 1 of 2
• - I
Section 4. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 19th day of May 2016.
110
George H./Scholl, Mayor
ATTEST: •
42‘1 LL
aJane A. l*Iine`'s, MIVIC,'City Clerk
APPROVED AS TO FORM
AN 1 . GA I SUFFICIENCY:
'an: Ottinot, City Attorney
Moved by: 010
Seconded by: VIcc_eCYICiAj3hf ilk17TD
Vote: S-0
Mayor Scholl 1/Yes) (No)
Vice Mayor Gatto i./(7 Yes) (No)
Commissioner Aelion Yes) (No)
Commissioner Goldman ,(.Yes) (No)
Commissioner Levin ✓(Yes) (No)
Approving.Program Grant Agreement 2 of 2
•
PROGRAM GRANT AGREEMENT
FOR
SUNNY ISLES BEACH ADDRESS VERIFICATION PLAN
This Program .Grant Agreement f r the Sunny Isles Beach Andress Verification Plan
("Agreement") is entered into this ' t day of '(JG , 201f by and between the City
of Sunny Isles Beach, a Florida municipal corporation (hereinafter referred to as the "City"),
and the School Board of Miami-Dade County, Florida, a political subdivision of the State of
Florida, (hereinafter referred to as the "School Board").
In Consideration of the mutual covenants and agreements herein contained, and other good
and valuable consideration, the receipt and sufficiency of which are hereby acknowledged the
School Board and the City agree as follows:
Section 1. Implementation of Address Verification Plan
(a) The School Board and the City agree that commencing January 9, 2017 and
continuing during the term hereof, the parties hereto shall implement the Sunny Isles Beach
Address Verification Plan ("the Plan") in accordance with School Board Policy 5112 for school
year ending June 30, 2017, as set forth in Exhibit "A" hereto. Any amendments to the Plan
must be agreed to in writing by the parties hereto. This Agreement shall automatically renew
for the 2017-2018 school year and the 2018-2019 school year. The funding amounts shall be
finalized ninety days prior to the commencing of the school year.
(b) The School Board agrees, subject to the availability of funding as set forth in
Section 2 below, to hire 2 part-time clerical assistants at the Norman S. Edelcup Sunny Isles
Beach K-8 school ("school") in Sunny Isles Beach and to administer the Plan commencing
on January 9, 2017 at the school. The job description for the positions shall be substantially
similar to the description attached hereto as Exhibit "B". The.City and the School Board shall
both agree on the selection of the part-time clerical assistant.
(c) The School Board agrees, subject to the_availability of funding as set forth in
Section 2 below, to hire of one full-time clerical assistant at the Norman S. Edelcup Sunny
Isles Beach K-8 (NSE K-8) school in Sunny Isles Beach and to administer the Plan
commencing on January 9, 2017 and ending June 30, 2017 at the school. The job
description for the positions shall be substantially similar to the description attached hereto as
Exhibit "B". The City and the School Board shall both agree on the selection of the full-time
clerical assistant.
(d) Throughout the 2016-2017 school year and at least 30 days before the
commencement of the 2017-2018 school year, the School Board shall provide the City the
number students enrolled in the school broken down by the aggregate number of students by
grade level living inside and outside the boundary, and number of approved out of boundary
students. The School Board shall provide" monthly written reports to the City regarding the
progress and results of the implementation of the Plan. The report shall break down the data
for the school on attendance boundary. The parties agree., such reports and the activities
Page 1of10
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related to this Agreement shall comply with the Federal Education Rights and Privacy Act
(FERPA), 20 U.S.C. §1232g, and the Florida Education Code and School Board Policies and
Procedures. The parties hereto hereby acknowledge and agree that student data will not be
provided to the City.
1. The written reports shall include the following information, if applicable:
a. Number of letters mailed to students enrolled
b. Number of letters returned after mailing
c. Number of students residing outside the boundaries
d. Number of transfer students
e. Number of students transferred to their home school
f. Number of students granted an exemption
(e) The parties hereto hereby acknowledge and agree that the children of active
military personnel assigned to the Department of the Army, United States Southern
Command who attend Miami-Dade County public school shall have equal priority, for
enrollment purposes, with the students that reside in the attendance boundaries of the school
in Sunny Isles Beach.
(f) For the purpose of this Agreement, the term residence and/or address mean
the home location where the student and a parent (if applicable) are primarily living. Parents
is defined as either or both biological or adoptive parent(s) of the student, the student's legal
guardian, a person in a parental relationship to the student, or a person exercising
supervisory authority over the student in place of the parent, pursuant to Section 1000.21(5),
Florida Statutes.
(g) For the purpose of this Agreement, obtaining a temporary address within the
boundary of the school shall not be considered a valid residency, unless the student
demonstrates that the address is his or her primary address. Primary residence and/or
address means the home in which the student and a parent (if applicable) lives most of the
time.
(h) Address Verification letters shall be mailed to students by certified mail at the
expense of the City.
(i)
Section 2. Funding
(a) The City agrees to provide $80,000.00 a year for the 2016-2017 school year
and, the City will provide full funding for the Plan pursuant to the District's costs as
determined by the School Board and agreed to by the City Commission, including, without
limitation, compensation plus fringe benefits, not to exceed $80,000.00 as set forth in
subsection (b), for the duration of this Agreement and for the duration of the Plan, defined
herein as "Adequate Funding."
(b) The parties acknowledge that the average salary of the part-time assistant is
approximately $12.00 per hour, with an anticipated workload of 25 hours per week. Payment
will be made to the School Board within 30 days of the City receiving an invoice from the
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School Board, not to exceed $25,000.00 for the school year ending June 30, 2017. The
School Board should invoice the City with the names of the part-time clerical assistant and
the number of hours logged per month for the project. The final amount of the allotted funding
is a maximum of $25,000.00, (inclusive of reimbursement for fringe benefits) for the school
year, ending June 30, 2017 and will be transmitted to the School Board in a timely manner
that will ensure that the part-time clerical assistant will receive their approved salary and
fringe benefits.
(c) The parties acknowledge that the average salary of the full-time clerical
assistant is approximately $55,000.00. Payment will be made to the School Board within 30
days of the City receiving an invoice from the School Board, not to exceed $55,000.00 for
school years ending June 30, 2017. The School Board should invoice the City with the name
of the full-time clerical assistant. The final amount of the allotted funding is a maximum of
$55,000.00, (inclusive of reimbursement for fringe benefits) for the school year, ending June
30, 2017 and will be transmitted to the School Board in a timely manner that will ensure that
the full-time clerical assistant will receive their approved salary and fringe benefits
(d) The parties hereto agree that the School Board shall have no financial
obligation or liability in connection with the Plan. If the City Commission fails to allocate
Adequate Funding for the Plan in any given fiscal year, the School Board shall have no
obligation to carry out the Plan.
(e) The Parties hereto agree that in the event the School Board utilizes the CLEAR
Program provided by WestLaw for address verification purposes the City shall reimburse the
School Board for all expenses related the utilization of the CLEAR Program. The School
Board shall obtain consent from the Parents/Guardians prior to conducting a search. All
results obtained based on a search conducted utilizing the CLEAR program must be verified
prior to taking further action.
Section 3. Resolution of Disputes
If the parties to this Agreement are unable to resolve any issue in which there may be
a disagreement covered in or concerning their respective rights, duties or responsibilities
under this Agreement, the parties will employ dispute resolution procedures pursuant to
Chapter 164 or Chapter 186, Florida Statutes, as amended from time to time, or any other
mutually acceptable means of alternative dispute resolution. Each party shall bear their own
attorney's fees and costs.
Section 4. Effective Date and Term
This Agreement shall become effective upon execution by both the School Board and
the City, ("Effective Date"), and shall remain in full force and effect for the duration of this
,A
agreement terminating on June 30, 2017: This Agreement may be cancelled by either party
provided that sixty (60) days' notice is provided. The School Board may terminate this
agreement with thirty (30) days' notice if the City fails to provide Funding. This Agreement
may be extended upon the mutual consent of the parties to this Agreement for an additional
two (2) school years, on the same terms and conditions as provided herein, provided that the
party seeking an extension gives written notice to the other parties of such intent to extend no
later than ninety (90) days prior to the expiration of the then current term, and the other
parties agree in writing to such extension. The City's financial obligation shall end upon the
3
termination of this Agreement. If the City is required to make a lump sum payment to cover its
financial obligation, the City is entitled to a refund if Agreement is terminated prior to the end
of school year 2016-2017. The funding for renewal periods shall be finalized ninety (90) days
prior to commencement of school year.
Section 5. Severability
If any item or provision of this Agreement is held invalid or unenforceable, the
remainder of the Agreement shall not be affected and every other term and provision of this
Agreement shall be deemed valid and enforceable to the extent permitted by law.
Section 6. Notice and General Condition
All notices which may be given pursuant to this .Agreement, except notices for
meetings provided for elsewhere in this Agreement, shall be in writing and shall be delivered
by personal service or by certified mail return receipt requested addressed to the parties at
their respective addresses indicated below or as the same may be changed in writing from
time to time. Such notice shall be deemed given on the day on which personally served, or if
by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier.
Christopher J. Russo
City Manager
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Phone: 305-792-1776
Fax: 305-792-1561
cc: Hans Ottinot, Esq.
City Attorney
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL. 33160
Phone: 305-792-1702
Fax: 305-792-1562
Superintendent
The School Board of Miami-Dade County, Florida
1450 N.E. 2nd Avenue, Room 912
Miami, Florida 33132
Copy to:
School Board Attorney
1450 N.E. 2nd Avenue, Room 430
Miami, Florida 33132
Phone: 305-995-1304
Fax: 305-995-1412
Title and Paragraph headings are for convenient reference and are not intended to confer
any rights or obligations upon the parties to this Agreement.
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Section 7. Merger Clause
This Agreement, together with the Exhibits hereto, sets forth the entire agreement
between the parties and there are no promises or understandings other than those stated
therein. It is further agreed that no modification, amendment or alteration of this Agreement
shall be effective unless contained in a written document executed with the same formality
and of equal dignity herein. The Exhibits to this Agreement will be deemed to be
incorporated by reference as though set forth in full herein. In the event of a conflict or
inconsistency between this Agreement and the provisions in the incorporated Exhibits, then
this Agreement will prevail.
Section 8. Counterparts Clause
This Agreement may be executed in counterparts and facsimiles shall constitute best
evidence for all purposes.
Section 9. Most Favored Nation
Should the School Board enter into an agreement with another municipality, similar in
nature to this Agreement, which provides more beneficial terms than those agreed to herein,
the School Board shall offer the same terms to the City.
Section 10. Assignment
Neither party hereto may assign this agreement without the prior written consent of the
other party hereto.
Section 11. Governing Law; Compliance with Laws
This Agreement will be interpreted and enforced in accordance with Florida law. The
Parties agree that they shall comply with all applicable laws, ordinances and codes of all
applicable governmental authorities. To the extent this Agreement conflicts with said laws,
rules, ordinances or codes, said laws, rules, ordinances and codes shall prevail.
Section 12. Indemnification
Subject to the limitations of Florida Statute 768.28, the School Board agrees to
indemnify and hold harmless the City from and against any and all claims, suits, actions,
damages, or causes of action arising out of the negligent acts of the School Board arising out
of or in connection with the provisions of this agreement.
Subject to the limitations of Florida Statute 768.28, the City agrees to indemnify and
hold harmless the School Board from and against any and all claims, suits, actions,
damages, or causes of action arising out of the negligent acts of the City arising out of or in
connection with the provisions of this agreement.
Section 13. Enforcement of Agreement; Venue
In the event that either Party is required to enforce this Agreement by court
proceedings or otherwise, then the Parties agree that each Party shall be responsible for all
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fees and costs incurred by such Party, including attorneys' fees and costs, of trial, alternate
dispute resolutions, or appellate proceedings. Venue shall be in Miami-Dade County, Florida.
Section 14. No Third Party Beneficiaries
This Agreement is solely for the benefit of the Board and the City and no right or cause
of action shall accrue upon or by reason, to or for the benefit of any third party not a formal
party to this Agreement. Nothing in this Agreement expressed or implied is intended or shall
be construed to confer upon any person or corporation other than the Board and The City any
right, remedy, or claim under or by reason of this Agreement or any of the provisions or
conditions of this Agreement; and all of the provisions, representations, covenants, and
conditions contained in this Agreement shall inure to the sole benefit of and shall be binding
upon the Board and the City, and their respective representatives, successors, and assigns.
Section 15. Data Sharing
The legal basis for the Sharing Address Verification Data is pursuant to Florida Statutes
Chapter 163 "Intergovernmental Programs," Part IV Collaborative Client Information Systems,
which allows for the establishment of a collaborative client information system among state or
local government agencies. Data will include educational data as permitted by Florida
Statutes Chapter 163, The Family Educational Rights and Privacy Act ("FERPA") 20 U.S.C.
1232g and its implementing regulations 34 CFR Part 99.31 (a)(6), permit the disclosure of
personally identifiable information ("P11") pursuant to the conduct of research studies. The
research study is applicable due to the correlation that the removal of students from the
school based on living outside the boundaries improves instruction. In addition, as per 34
CFR § 99.31(a)(6) the disclosure of student records is made on behalf of all Parties in order
to improve educational outcomes and possible instruction. The shared data is limited to data
related to the student address and all efforts utilized to verify said address.
IN WITNESS WHEREOF, this Program Grant Agreement for Sunny Isles Beach
Address Verification Plan has been executed by and on behalf of the City Sunny Isles
Beach and the School Board of Miami-Dade County, Florida, on this 1 day of
,� 2040
The School Board of Miami-Dade County, Florida
Jose L. Dotres
to
Designee
StipefiRte - . •.
Date: Z/•56-/i 7
TO THE SCHOOL BOARD
Approved as to form a d legal sufficiency:
1 2 (?R RISKVIEWED MANAGEMENT
School Board Attorney PPROVED
Z30
PROGRAM GRANT AGREEMENT
FOR
SUNNY ISLES BEACH ADDRESS VERIFICATION PLAN
CITY OF SUNNY ISLESBE W
By:
Georg H. Scholl
MAY R
A S
JA A. HI E , MMC
CITY CLERK
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY FOR THE
SOLE BENEFIT OF THE CITY
OF SUN ' SL s. BEACH
Avail f Q 2-0 74
H • NS •TTIN'T
ITY ATTORNEY
7
EXHIBIT "A"
Sunny Isles Beach Address Verification Plan
Pursuant to School Board Policy 5112, the School Board shall verify the residence of all students
enrolled at the Norman S. Edelcup Sunny Isles Beach K-8 except teachers' children, approved
transfers,or City employees approved pursuant to School Board Policy 5120.
Verification Letters
The School Board shall verify the students residences by sending a letter similar to the letter attached
to Exhibit "A" to all the students enrolled at the school during the school year. The letter shall request
information to verify residency pursuant to School Board Policy 5112. Response to the letter shall be
due no later than 30 days from date of mailing. The verification letters shall be mailed to the residence
of the students no later than the first week of school. If the content of the attached letter is revised
substantially, the School Board shall provide a copy to the City before mailing. The letter shall be
mailed by certified mail to the students at the expense of the City.
Review of Verification Documents
The School Board shall review all verification documents provided to determine if students are
properly assigned to the school. Post Office boxes, private mail box addresses or commercial
establishment addresses are not valid to prove residency. If a student provides a post office box,private
mail box address or commercial establishment address, the proper verification documentation shall be
requested. .
Investigation of Residency
The School Board shall investigate situations where there is a reasonable suspicion that the student is
not residing within the attendance boundary of the school. Such a reasonable suspicion may be
prompted by return of verification letters mailed to students, unique feeder patterns based upon
previous school attendance, search of property appraiser records, or other information provided by the
City. Reasonable suspicion shall not be based on actual or perceived race, color, religion, national
origin, or immigration status. The School Board shall verify addresses by telephone calls to Parents
/Guardians or house visits by the Lead Person hired under this Agreement. The telephone calls or
house visits shall commence no later than two (2) weeks from the deadline to respond to the
verification letter. The Lead Person on as needed basis may utilize a School Resource Officer to
conduct house visit to gain access to multi-family buildings.
Withdrawal of Violators
If the student is not in the properly zoned school the School Board shall follow District protocol to
withdraw the student and refer back to home school. Each transfer request will be reviewed on a case
by case basis and the determination will be based on the hardship and in the best interest of the student.
8
***Sample School Letter***
***To be placed on individual school Letterhead***
Date:
Dear Parent:
In a joint effort between the City of Sunny Isles Beach and The School Board of Miami-Dade County, Florida,
Norman S. Edelcup Sunny Isles Beach K-8 is now conducting address verification meetings for each of the
students enrolled at the school. It is imperative that you adhere to the schedule below and come to school
with the required documents. Failure to comply with this request will place your child's enrollment at the
school in jeopardy.
You have been scheduled for address verification during the week of
Please bring the following original and current documents to Norman S. Edelcup Sunny Isles Beach K-8 office
between 11:00 a.m.—4:00 p.m. any day during this week.
• The most current FPL bill for residence with your name
• Lease/Deed or Rental Agreement
• Letter from home owner's association or leasing office
Your documents will be reviewed and copied by the address verification designee. If the appropriate
documents verifying your address are not provided,your child may be withdrawn from this school.
Documents will not be accepted from students. If you have any questions, please contact
at(305) 933-6161.
Thank you for your continued support and understanding concerning this matter.
Sincerely,
Principal
9
EXHIBIT "B"
Clerical Job Description
CITY OF SUNNY ISLES BEACH ADDRESS VERIFICATION
Clerical Job Description
1. Conduct current student address verification
2. Maintain a log/spreadsheet tracking students being verified and at what point in
the process they are.
a. Verification is requested from parent, if not provided
b. Parent is contacted and verification is requested with a due date, if not
provided
c. Conduct physical address verification
d. Monthly reporting of numbers of contacts
e. Verification of address through the use of miamidade.gov to verify Homestead
Exemption Status
3. Assist with parent/student communication in writing and by phone
4. Assist with registrations, withdrawals and transfers
5. Assist with correcting non-valid phone numbers
10
•
„OODE C0 ,
• Miami-Dade County Public Schools
giving owalud°nb
Iha world
60cSoo°may giving our students the world.
Superintendent of Schools Miami-Dade County School Board
Alberto M. Carvalho Perla Tabares Hantman, Chair
Dr. Dorothy Bendross-Mindingall, Vice Chair
School Board Attorney Susie V. Castillo
Walter J. Harvey Dr. Lawrence S.Feldman
REQUEST FOR WAIVER OF MINIMUM CONTRACT STANDARDS Dr. Wilbert"Tee°Holloway
Dr. Martin Karg
Lubby Naverrc
Raquel A. Regaladc
TO: Alberto M.Carvalho,Superintendent of Schools Dr. Marta Perez Wurtz
FROM: Ailil Graupera,Assistant School Board Attorney
DATE: May 25,2016 •
SUBJECT: The City of Sunny Isles Beach and The School Board of Miami-Dade County,Florida
Pursuant to School Board Policy 6540,legal review of contracts shall consist of certain minimum standards.The above-referenced
contract,a review copy of which Is attached,does not comply with the following minimum requirements or deviates from the District's
standard contract language,as follows:
r• Y _ r s zys;
,i +rStapd�rart�.Gla4s�� ,.. i Vie. •.��A� - rfF.r-••
;•.^:T'•F -'yo-': --v; .t;. .,,:_ -;?% :+#:. �.
Sti`-ennte`deelieialu fcflPo''lii 1:', ..• _..,-. ..
r.....�aii���. A rL. .._ .E'S.ift1.4. Yi/ g� 'r^ .._..'s`�`'_.. `!c•:-.:L"'- '' .fr�a
TERMINATION: This provision is not included in the
30-day termination for convenience clause agreement.
INDEMNIFICATION:
All language with the exception of§768.28,Florida Statues applicable The parties have agreed to mutual
to sovereign immunity. indemnification. 5/12
Contractor X has_has NOT been approached but will not agree to include the minimum requirement(s)In the contract.
Superintende t/De-ignee acknowledges and elves;0 Does NOT waive the above described issues(s):
.-( / /te
..: '• :- =ignee Date • sk M nagement Da e
Tabitfia Fazzino
Designee
N �
Cr ru
A. ch
w •„
N i
,t1
Internal File No:16-CD-1431-ALG
School Board Attorney's Office • School Board Administration Building • 1450 N.E. 2nd Ave. • Suite 430• Miami, FL 33132
�SJp1NY /s4FCity of SunnyIsles BeachCity Commission
sGeorge"Bud"Scholl,Mayor
",_.----a F 18070 Collins Avenue, Suite 250 Jeanette Gatto, Vice Mayor
tic-.-01.7c1Isaac Aelion, Commissioner
Sunny Isles Beach; Florida 33 160
v f_.:"%•'1;�; ; _: I Dana Goldman,Commissioner
` �:...-',___ __%&:-.;;A: 305 947-0606 CityHall Jennifer Lein,Commissioner
t (305)949-31 13 Fax
r '9 ,-t:,-----s:,--:-.;- Christopher J.Russo City Manager
'5'6' 9)- F`c '\o 4` (305)947-2150 Building Department
947-5107 Fax Hans Ottinot,City Attorney
ci)- o f su0 Pio (305)
Jane A.Hines,A1,NIC,City Clerk
MEMORANDUM
TO: The Honorable City Commission
FROM: Mayor George "Bud" Scholl
DATE: May 19, 2016
RE: Resolution approving Program Grant Agreement between the City of Sunny Isles
Beach and the School Board of Miami-Dade County for the Address Verification
Plan
RECOMMENDATION
It is recommended that the City Commission approve the proposed Program Grant Agreement
between the City of Sunny Isles Beach and the School Board of Miami-Dade County for the
Address Verification Plan.
REASONS
As you know, over the past year I have had a consistent dialog with senior administration of the
Miami-Dade County Public School System ("MDCPS") to take the necessary steps to protect the
school boundaries of our community K-8 school. MDCPS has presented to the City a Program
Grant Agreement for an Address Verification Plan, which provides a mechanism to verify that all
students attending the school are residents of the geographical area served by the school or
permitted to attend the school under some permitted exception.
The City has contributed several million dollars to insure excellent educational opportunities to
our residents. Since its opening, the school has consistently achieved an "A" rating for its
academic excellence. This academic excellence has made it highly desirable for parents living
outside the geographical area served by the school (also known as "district jumpers") to send
their children to the school. This district jumping has resulted in severe overcrowding at the
school and diminished the total educational experience at the school. We believe this also is a
major contributor to the serious traffic congestion in the areas around the school. Given that we
are now considering an annex to the school, we believe that this problem can no longer be
ignored as it will only result in even greater overcrowding in the future.
The proposed Program Grant Agreement for the Address Verification Plan provides for the hiring
by the MDCPS of two (2) part-time clerical assistants, and one (1) full time clerical assistant,
who will work to verify the legal address of each and every student attending the school.
Specifically, the MDCPS's employees will be responsible for investigating and verifying
addresses in accordance with the Verification Plan. Students deemed to have violated the
Entrance Requirements set forth in School Board Policy 5112 shall be transferred to their
assigned schools within a reasonable time period. The Address Verification plan will be
administered from July 1, 2016, and ending on June 30, 2017. MDCPS shall be required to
provide monthly written reports to the City regarding the progress and results of the Address
Verification Plan. If approved, the City will agree to provide full funding for the Address
Verification Plan including compensation for the aforementioned employees in an amount not to
exceed $76,725.00 a year for the 2016-2017 school year. The Address Verification Plan may be
extended upon the mutual consent of both parties for an additional two (2) years, on the same
terms and conditions for the initial 2016-2017 school year.
Over the past year, we have had several meetings and a lot of correspondence with the MDCPS
senior administration over this issue. We believe that the above represents a pragmatic approach
to this unique problem within the constraints and guidelines associated with MDCPS policies.
We have defined with the MDCPS what will constitute a permitted exception for certain students.
Additionally, we believe we have the mechanisms in place to monitor the effectiveness of the
proposed plan and the assurances of the MDCPS that we will adjust the plan as necessary when
we receive real time results.
A /
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