HomeMy WebLinkAboutITB 17-08-01 Fleet Maintenance Repair Services
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 1
Invitation to Bid
Goods & Services
Fleet Maintenance & Repair Services
Invitation to Bid No. 17-08-01
Advertisement Date: Friday, August 11, 2017
Mandatory Pre-Bid Conference: Wednesday, August 23, 2017 at 10:00 AM
All Questions Due: Friday, August 25, 2017 by 5:00 PM
Submission due date: Tuesday, September 5, 2017 at 2:30 PM
Submit to: Sunny Isles Beach Government Center
18070 Collins Avenue, 4th Floor
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 2
TABLE OF CONTENTS
Instructions to Bidder / General Terms Section 1 Page 4
Special Terms & Conditions Section 2 Page 10
Scope of Work / Technical Specifications Section 3 Page 18
Proposal Format Section 4 Page 25
Bid Submittal Form Section 5 Page 24
Management Information Section 6 Page 29
Price Proposal Form Section 7 Page 30
Affidavits
Non-Collusive Affidavit Page 1 of 7
Public Entity Crimes Page 2 of 7
Equal Opportunity / Affirmative Action Statement Page 4 of 7
Conflict of Interest Statement Page 5 of 7
Dispute Disclosure Form Page 6 of 7
Anti-Kickback Affidavit Page 7 of 7
Attachments
Fleet List 2017
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 3
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
Fleet Maintenance & Repair Services
Invitation to Bid No. 17-08-01
The Bid Specifications for this Invitation to Bid are available from DemandStar by calling (800) 711 -1712
or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at
the City of Sunny Isles Beach – Office of the City Clerk. Vendors who obtain the Bid Specifications from
sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response
package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days
prior to the submittal date to all vendors who are listed on the official list. The City may not accept
incomplete Bids.
Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bi ds will be received by
the City Clerk no later than 2:30 PM, on Tuesday, September 5, 2017 at the Sunny Isles Beach
Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids
received after this time will not be considered. The City is under no obligation to return Bids. Timely
submitted Bids will be opened publicly and read aloud at this time.
The envelope containing the sealed Bid must be clearly marked:
“FORMAL BID ENCLOSED”
Bid No. 17-08-01 Fleet Maintenance & Repair Services
OPENING DATE AND TIME: Tuesday, September 5, 2017 at 2:30 PM
A Pre-Bid Conference for all potential Proposers is set for 10:00 a.m. on 08/23/2017 in the First Floor
Conference Room at the City of Sunny Isles Beach Government Center located at 18070 Collins Avenue,
Sunny Isles Beach, Florida 33160.
The City reserves the right to reject any or all Bids, with or without cause, to waive technical erro rs and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to,
the Owner in conformity with the criteria set forth in Section 62 -8 of the Code of Ordinances of the City
of Sunny Isles Beach.
All questions regarding Invitation to Bid No. 17-08-01 shall be directed in writing to Mauricio Betancur, CMC,
Deputy City Clerk, at least seven (7) business days prior to the date of the Bid opening. Questions may be
submitted via email to: MBetancur@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Mauricio
Betancur, CMC, Deputy City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL
33160.
Mauricio Betancur, CMC, Deputy City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO
BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITI0NS SHALL HAVE PRECEDENCE. BIDDER AGREES
THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE
CHNBIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning this Invitation to Bid or any required
need for clarification must be made to Mauricio Betancur, CMC, City
Clerk via email to: MBetancur@sibfl.net or via facsimile (305) 792-
1563 or via regular mail at: Mauricio Betancur, CMC, City Clerk,
City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles
Beach, FL 33160. Such requests for clarification/explanation or
questions must be made in writing to Mauricio Betancur, CMC,
Deputy City Clerk, at least five (5) business days prior to the date
of the Bid opening. Interpretations or clarifications considered
necessary by the City will be issued by addenda and
posted/disseminated by DemandStar (www.demandstar.com) to all
parties listed on the official plan holders’ list as having received the
Request for Bids documents. Only questions answered by written
addenda shall be binding. Oral interpretations or clarifications shall
be without legal effect. No plea of ignorance or delay or required
need of additional information shall exempt a Respondent from
submitting their submission on the required date and time as
publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has
made available via internet lists of all plan holders for each Request
for Proposal, Request for Bid, and request for qualifications. The
information is available on-line at www.demandstar.com or by
calling the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are
released, the City will post and disseminate the addenda through
DemandStar. For those projects with separate plans, blue prints,
or other materials that cannot be accessed through the internet,
the Office of the City Clerk will make good faith effort to ensure
that all registered proposers (those who have been registered as
receiving a Bid package) receive the documents. It is the
responsibility of the vendor prior to the submission of any Bid to
check the above website or contact the Office of the City Clerk at
(305) 792-1703 to verify any addenda issued. The receipt of all
addenda must be acknowledged on the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease five (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If
you are hearing or speech impaired, please contact the Office of
the City Clerk by calling the City of Sunny Isles Beach using the
Florida Relay Service which can be reached at 1(800) 955-8771
(TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or
services to a public entity, may not submit a Bid on a contract with
a public entity for the construction or repair of a public building or
public work, may not submit Bids on leases of real property to a
public entity, may not be awarded to perform work as a Contractor,
supplier, sub-Contractor, or consultant under a contract with any
public entity, and may not transact business with any public entity
in excess of the threshold amount provided in section 287.107, for
category two for a period of 36 months from the date of being
placed on the convicted vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown
within this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all
other items required within this Request for Bid must be executed)
and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by the
proposers. No changes or corrections will be allowed after Bids are
opened. Bids must contain an original, manual signature of an
authorized representative of the company.
1.9 WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence on
the part of the Proposers in preparing the Bid confers no right for
the withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the
Notice to Bidder. It is the responsibility of the proposers to insure
that the Bid reaches the Office of the City Clerk on or before the
closing hour and date stated on the Request for Bid. After the Bid
opening, the contents of the Bid Form will be made public for the
information of vendors and other interested parties who may be
present either in person or by representative. Bids that are
received after the Bid opening time will not be considered and will
not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Proposers facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Proposers, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be
taken into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference
to their decisions to reject, award, or not award a Bid,
as applicable.
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 5
1.11.2 Cancellation: Failure on the part of the Proposers to
comply with the conditions, specifications,
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of
the City Attorney shall resolve the dispute and send a
written copy of its decision to the Contractor, which
shall be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an
Agreement specifying the terms and conditions resulting from the
award of this Bid. The vendor will have ten (10) calendar days after
notification of the award by the City to execute the Agreement and
provide the required Performance Bond.
The Proposers who has the Contract awarded to them and who
fails to execute the Agreement and furnish the Performance Bond
and Insurance Certificates within the specified time shall forfeit the
Bid Security that accompanied their Bid, and the Bid Security shall
be retained as liquidated damages by the City, and it is agreed that
this sum is a fair estimate of the amount of damages the City will
sustain in case the Proposers fails to enter into the Contract and
furnish the Bonds as herein before provided. Bid Security deposited
in the form of a cashier’s check drawn on a local bank in good
standing shall be subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided
for within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the
contract and/or purchase order. Invoices must bear the purchase
order number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade
name, or vendor catalog is mentioned whether or not followed by
the words "approved equal" it is for the purpose of establishing a
grade or quality of material only. Vendor may offer equals with
appropriate identification, samples, and/or specifications on such
item(s). The City shall be the sole judge concerning the merits of
items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to
return the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample must
be labeled with the Proposers name and manufacturer's brand
name and delivered by them within ten (10) calendar days of
Proposers receipt of the “Notice to Proceed”, unless schedule
indicates a different time. If samples are requested subsequent to
the Bid opening, they should be delivered within ten (10) calendar
days of the request. The City will not be responsible for returning
samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the
total amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage
rate of discount applies to other representative items not listed in
this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship,
or performance of the items offered on this Bid prior to their
delivery, it shall be the responsibility of the successful Proposers to
notify the City at once, indicating in their letter the specific
regulation which required an alteration. The City of Sunny Isles
Beach reserves the right to accept any such alteration, including
any price adjustments occasioned thereby, or to cancel at no
further expense to the City.
1.19 SAFETY STANDARDS:
The Proposers warrants that the product(s) supplied to the City
conforms in all respects to the standards set forth in the
occupational safety and health act (OSHA) and its amendments.
Bids must be accompanied by a materials data safety sheet (MSDS)
when applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-up
and compliance of all items under Warranty/Guaranty and complete
all forms for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposers warrants that there has been no violation of copyrights
or patent rights in manufacturing, producing or selling of goods
shipped or ordered, as a result of this Bid. The seller agrees to
indemnify City from any and all liability, loss, or expense
occasioned by any such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The contractor shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each vendor submitting a Bid on this
Request for Bid shall include a copy of the company’s local business
tax/occupational license(s) with the Bid response. For information
specific to City of Sunny Isles Beach local business tax/occupational
licenses, please call Code Enforcement & Licensing at (305) 792-
1705. If the contractor is operating under a fictitious name as
defined in Section 865.059, Florida Statutes, proof of current
registration with the Florida Secretary of State shall be submitted
with the Bid. A business formed by an attorney actively licensed to
practice law in this state, by a person actively licensed by the
Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her
licensed profession, or by any corporation, partnership, or other
commercial entity that is actively organized or registered with the
Department of State shall submit a copy of the current licensing
from the appropriate agency and/or proof of current active status
with the Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Proposers shall be liable for any damages or loss to
the City occasioned by negligence of the Proposers (or their agent)
or any person the Proposers has designated in the completion of
their contract as a result of the Bid. Contractor shall be required to
furnish a copy of all licenses, certificates of competency or other
licensor requirements necessary to practice their profession as
required by Florida State Statute, Miami-Dade County, and City of
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 6
Sunny Isles Beach Code. Contractors shall include current Miami-
Dade County Certificates of Competency. These documents shall
be furnished to the City along with the Bid response. Failure to
furnish these documents or to have required licensor will be
grounds for rejecting the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida
33160, certificate(s) of insurance which indicate that insurance
coverage has been obtained from an insurance company authorized
to do business in the State of Florida or otherwise secured in a
manner satisfactory to the City, for those coverage types and
amounts listed in this document, in an amount equal to 100% of
the requirements and shall be presented to the City prior to
issuance of any Contract(s) or Award(s) Document(s). The City of
Sunny Isles Beach shall be named as "additional insured" with
respect to this coverage. The required certificates of insurance
shall not only name the types of policies provided, but shall also
refer specifically to this Bid and section. At the time of Bid
submission the Proposers must submit certificates of insurance as
outlined in the General Conditions section. All required insurances
shall name the City of Sunny Isles Beach as additional insured and
such insurance shall be issued by companies authorized to issue
insurance in the State of Florida. It shall be the responsibility of
the Proposers and insurer to notify the City Manager of the City of
Sunny Isles Beach of cancellation, lapse, or material modification of
any insurance policies insuring the Proposers, which relate to the
activities of such vendor and the City of Sunny Isles Beach. Such
notification shall be in writing, and shall be submitted to the City
finance support service director thirty (30) days prior to
cancellation of such policies. This requirement shall be reflected on
the certificate of insurance. Failure to fully and satisfactorily
comply with the city's insurance and bonding requirements set
forth herein will authorize the City Manager to implement a
rescission of the Bid award without further City Commission action.
The Proposers hereby holds the City harmless and agrees to
indemnify City and covenants not to sue the City by virtue of such
rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance
required by this Bid without prior written consent of the City
Manager. Any award issued pursuant to the Request for Proposal
and monies which may be due hereunder are not assignable except
with prior written approval of the City Manager. Further, in the
event that the majority ownership or control of the Contractor
changes hands subsequent to the award of this contract,
Contractor shall promptly notify City in writing (via United States
Postal Service – Certified Mail, Return Receipt Requested) of such
change in ownership or control at least thirty (30) days prior to
such change and City shall have the right to terminate the contract
upon sixty (60) days written notice, at City’s sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the City
of Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever
kind or nature arising out of error, omission, negligent act, conduct,
or misconduct of the Contractor, their agents, servants or
employees in the provision of goods or the performance of services
pursuant to this Bid and / or from any procurement decision of the
City including without limitation, awarding the Contract to the
Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or
reject items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within (5) calendar days by the vendor at
their own expense and redelivered at their expense. Rejected
goods left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
its own property. Rejection for non-conformance or failure to meet
delivery schedules may result in the Contractor being found in
default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold
the Proposers responsible for any excess costs occasioned or
incurred thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor cannot
provide an item(s) or service(s) in a timely manner as requested, to
seek other sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Contractor covering the Work to
be performed, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify
or interpret the Contract Documents,
Drawings and Specifications, by
addition, deletions, clarifications or
corrections.
Approved: Means approved by the City.
Bid: The offer of the Proposers submitted on
the prescribed form setting forth the
prices for the Work to be performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Contractor and their surety in
accordance with the Contract
Documents and in accordance with the
law of the State of Florida.
Change Order: A written order to the Contractor signed
by the City authorizing an addition,
deletion or revision in the Work, or an
adjustment in the Contract Price or the
Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Contractor's
Bid, the Bonds, the Notice of Award, the
Agreement between the City and
Contractor as well as any addenda
thereto, these General Conditions,
Special Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
Request for Proposal, Insurance
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 7
Certificates, Change Orders and
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Contract Price: The total monies payable to the
Contractor under the Contract
Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a
written clarification or interpretation if
issued by the City, or (d) a written order
for minor change or alteration in the
Work issued by the City. A modification
may only be issued after execution of
the Agreement.
Notice of Award: The written notice by City to the
apparent successful Proposers stating
that upon compliance with the
conditions precedent to be fulfilled by
him within the time specified, City will
execute and deliver the Agreement to
him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied
to the Work.
Statement of Services: The form furnished by the City which is
to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Contractor
under the Contract Documents,
including all labor, materials, equipment
and other incidentals, and the furnishing
thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person
to the individual or to a member of the
firm or to an officer of the corporation
for whom it is intended, or to an
authorized representative or such
individual, firm, or corporation, or if
delivered at or sent by registered mail to
the last business address known to
them who gives the notice. Unless
otherwise stated in writing, any notice
to or demand upon the City under this
Contract shall be delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City
performs all necessary searches, inquiries, exploration, and analysis
of the Bids. The Bid shall be awarded to the lowest responsible
and responsive proposer whose Bid best serves the interests of and
represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the City Code. No Notice of Award will
be given until the City has concluded any investigation(s) as they
deem necessary to establish the Proposer’s capability to perform
the Services as described in this RFP, ITB, RFQ or ITQ, as
substantiated by the required professional experience, client
references, technical knowledge and qualifications; and sufficient
labor and equipment to comply with the City’s established
standards, as well as the financial capability of the Proposer to
perform the Work in accordance with the Contract Documents to
the satisfaction of the City within the time prescribed. The City
reserves the right to reject the Bid of any Proposers on the basis of
these queries and investigations and who does not meet the City’s
satisfaction, even though the firm may be the lowest dollars and
cents Bid. In analyzing Bids, the City will also take into
consideration client references, past work experience and work
product, proven ability to satisfactorily perform. If the Contract is
awarded, the City will issue the Notice of Award and give the
successful Proposers a Contract for execution within ninety (90)
days after opening of Bids. The City specifically reserves the right
to award the contract to a proposer who is not necessarily the
lowest dollars and cents proposers on the basis of the results of
these queries and investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance
Bond, the Certificates of Insurance and such other Documents as
required by the Contract Documents shall be executed and
delivered by Contractor to the City within ten (10) calendar days of
receipt of the Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Contractor observes that the Specifications are at variance
therewith, they will give the City prompt written notice thereof, and
any necessary changes shall be adjusted by an appropriate
modification. If the Contractor performs any Work knowing it to be
contrary to such laws, ordinances, rules and regulations, and
without such notice to the City, they will bear all costs arising
wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 8
No. 23-00-477131-54C appears on each purchase order.
Exemption certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Contractor shall defend,
indemnify and hold harmless the City, its officers, agents and
employees, from or on account of any injuries or damages,
received or sustained by any person or persons during or on
account of any operations connected with the Work described in
the Contract Documents, or by or in consequence of any
negligence in connection with the same; or by use of any improper
materials or by or on account of any act or omission of the said
Contractor or his Sub-Contractor, agents, servants or employees.
The Contractor will defend, indemnify and hold harmless the City
and their agents or employees from and against all claims,
damages, losses and expenses including attorneys' fees arising out
of or resulting from the performance of the Work, provided that
any such claim damage, loss or expense (a) is attributable to bodily
injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than Work itself) including the loss of use
resulting wherefrom and (b) is caused in whole or in part by any
negligent act or omission of the Contractor, Sub-Contractor, anyone
directly or indirectly employed by any of them or anyone for whose
acts any of them may be liable, regardless of whether or not it is
caused by a party indemnified hereunder. In the event that a court
of competent jurisdiction determines that Sec. 725.06 (2), F.S. is
applicable to this Work, then in lieu of the above provisions of this
section the parties agree that Contractor shall indemnify, defend
and hold harmless the City, their officers and employees, to the
fullest extent authorized by Sec. 725.06 (2) F.S., which statutory
provisions shall be deemed to be incorporated herein by reference
as if fully set forth herein. In the event that any action or
proceeding is brought against City by reason of any such claim or
demand, Contractor, upon written notice from City shall defend
such action or proceeding by counsel satisfactory to City. The
indemnification provided above shall obligate Contractor to defend
at its own expense or to provide for such defense, at City’s option,
any and all claims of liability and all suits and actions of every name
and description that may be brought against City, excluding only
those which allege that the injuries arose out of the sole negligence
of City, which may result from the operations and activities under
this Contract whether the Work be performed by Contractor, its
Sub-Contractors, or by anyone directly or indirectly employed by
either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical
Specifications.
1.37 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they make
a general assignment for the benefit of their creditors, or if a
trustee or receiver is appointed for the Contractor or for any of
their property, or if they file a petition to take advantage of any
debtor’s act, or to reorganize under bankruptcy or similar laws, or if
they repeatedly fails to supply sufficient skilled workmen or suitable
materials or equipment, or if they repeatedly fail to make prompt
payments to Sub-Contractors or for labor, materials or equipment
or they disregard laws, ordinances, rules, regulations or orders of
any public body having jurisdiction, or if they disregard the
authority of the City, of if they otherwise violate any provision of,
the Contract Documents, then the City may, without prejudice to
any other right or remedy and after giving the Contractor and the
surety ten (10) days written notice, terminate the services of the
Contractor and take possession of the Project and of all materials,
equipment, tools, construction equipment and machinery thereon
owned by the Contractor, and finish the Work by whatever method
they may deem expedient. In such case the Contractor shall not
be entitled to receive any further payment until the Work is
finished. If the unpaid balance of the Contract Price exceeds the
direct and indirect costs of completing the Project, including
compensation for additional professional services, such excess shall
be paid to the Contractor. If such costs exceed such unpaid
balance, the Contractor will pay the difference to the City. Such
costs incurred by the City will be determined by the City and
incorporated in a Change Order. If after termination of the
Contractor under this Section, it is determined by a court of
competent jurisdiction for any reason that the Contractor was not
in default, the rights and obligations of the City and the Contractor
shall be the same as if the termination had been issued pursuant to
this document.
1.37.1 Where the Contractor’s services have been so
terminated by the City said termination shall not
affect any rights of the City against the Contractor
then existing or which may thereafter accrue. Any
retention or payment of moneys by the City due the
Contractor will not release the Contractor from
liability.
1.37.2 Upon ten (10) days written notice to the Contractor,
the City may, without cause and without prejudice to
any other right or remedy, elect to terminate the
Agreement. In such case, the Contractor shall be
paid for all Work executed and accepted by the City
as of the date of the termination. No payment shall
be made for profit for Work which has not been
performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be
deemed to have been validly given if delivered in
person to the individual or to a member of the firm or
to an officer of the corporation for whom it is
intended, or if delivered at or sent by registered or
certified mail, postage prepaid, to the last business
address known to them who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Contractor shall have the right to keep
one record set of the Contract Documents upon
completion of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation,
the warranties, guarantees and obligations imposed
upon Contractor and those in the Special Conditions
and the rights and remedies available to the City,
shall be in addition to, and shall not be construed in
any way as a limitation of, any rights and remedies
available by law, by special guarantee or by other
provisions of the Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any
error, omission, or act of the other or of any of their
employees or agents or others for whose acts they
are legally liable, claim shall be made in writing to the
other party within a reasonable time of the first
observance of such in jury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed
by the law of the State of Florida.
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 9
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgment upon the award rendered by the
arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of
arbitration and attorneys’ fees incurred by the parties shall be paid
by the non-prevailing party or, if neither party prevails on the
whole, each party shall be responsible for a portion of the costs of
arbitration and their respective attorneys’ fees as may be
determined by the court on confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any claim
for additional compensation made by Contractor, and to conduct an
audit of the financial and accounting records of Contractor which
relate to the Project. Contractor shall retain and make available to
City all such books and records and accounts, financial or
otherwise, which relate to the Project and to any claim for a period
of three years following final completion of the Project. During the
Project and the three year period following final completion of the
Project, Contractor shall provide City access to its books and
records upon five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application
of such provisions to persons or situations other than those as to
which it shall have been held invalid or unenforceable shall not be
affected thereby, and shall continue in full force and effect, and be
enforced to the fullest extent permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the Contract.
Services provided by the Contractor shall be by employees of the
Contractor and subject to supervision by the Contractor, and not as
officers, employees, or agents of the City. Personnel policies, tax
responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative
procedures, applicable to services rendered under the Contract
shall be those of the Contractor.
End of Section
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 10
Section 2
Special Terms and Conditions
2.1 PURPOSE OF BID:
The City’s fleet consists of approximately 190 cars and light trucks. The goal of the City of Sunny
Isles Beach Fleet Department is to ensure their safe operation by having an effective
preventative maintenance program, including for general repairs. Vehicle & equipment repairs,
modification, preventive maintenance inspections and/or other work under this contract shall be
performed at the contractor’s site.
The City has established minimum specifications, which include special and sp ecific vehicle
maintenance requirements to assure the safe operation of the city’s fleet vehicles. The contractor
shall provide industry certified mechanics, shop(s), service trucks, mechanic’s tools, lifts, and any
waste disposal for vehicle fluids and/or materials, as well as any vehicle fluid spill clean-up as
needed for all work performed at the shop. The contractor shall furnish all necessary supervision,
labor, tools and parts and supplies necessary to provide the service for the City’s fleet in
accordance with Manufacturer’s recommendations in order to maintain factory warranties and
any extended warranties.
These services will continue on each City vehicle covered by this contract until it is disposed of by
the City. The City may add vehicles or remove vehicles from its list during the term of this
agreement at the discretion of the City. Any vehicles added to the contract shall be offered the
same bid prices as in the original bid.
2.2 PRE-BID CONFERENCE:
A Pre-Bid Conference for all potential Proposers is set for 10:00 a.m. on 08/23/2017 at the
First Floor Conference Room at the City of Sunny Isles Beach Government Center located at
18070 Collins Avenue, Sunny Isles Beach, Florida 33160.
2.3 TERM
The initial contract term shall be for one (1) year. This contract will commence upon execution by
both parties which shall be the effective date succeeding approval of the contract by the City
Commission, or designee, unless otherwise stipulated in the Notice of Award letter. The contract
shall be contingent upon the completion and submittal of all required documents. This contract
shall remain in effect until the completion of services, provided that the services rendered by
Firm during the contract period are satisfactory and that City funding is available as appropriated
on an annual basis. However, in the event funding is not appropriated on an annual basis during
any particular year within the contract period, the contract may be canceled upon thirty (30)
days written notice to Firm. In such an event, the City shall only be responsible for the
reasonable value of services performed prior to the effective date of termination.
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 11
2.4 OPTIONS TO RENEW
Prior to, or upon completion, of that initial term, the City shall have the option to renew this
contract for an additional four (4) one year renewals.
Prior to completion of each exercised contract term, the City may consider an adjustment to the
price based on changes in the following pricing index: Consumer Price Index for Urban Wage
Earners and Clerical Workers (CPI-W): Miami – Fort Lauderdale, FL, and shall not exceed five
percent (5%). It is the vendor’s responsibility to request any pricing adjustment under this
provision. For any adjustment to commence on the first day of any exercised option period, the
vendor’s request for adjustment should be submitted 60 days prior to expiration of the then
current contract term. The vendor adjustment request should not be in excess of the relevant
pricing index change. If adjustment request is not received from the vendor, the City will assume
the vendor has agreed that the optional term may be exercised without pricing adjustment. Any
adjustment request received after the commencement of a new option period may not be
considered.
The City reserves the right to negotiate lower pricing for the additional term(s) based on market
research information or other factors that influence price. The City rese rves the right to apply
any reduction in pricing for the additional term(s) based on the downward movement of the
applicable index.
The City reserves the right to reject any price adjustments submitted by the vendor and/or to not
exercise any otherwise available option period based on such price adjustments. Continuation of
the contract beyond the initial period, and any option subsequently exercised, is a City
prerogative, and not a right of the vendor. This prerogative will be exercised only when such
continuation is clearly in the best interest of the City.
Should the vendor decline the City’s right to exercise the option period, the City may consider the
vendor in default which may affect the vendor’s eligibility for future contracts.
2.5 METHOD OF AWARD
Award of this contract will be made to the lowest responsive, responsible vendor . If a vendor fails
to submit an offer for all items within the group, its offer for that specific group will be rejected.
The City reserves the right to award to multiple bidders. Award to multiple vendors may be
considered for the convenience of the City and does not exempt the primary vendor from
fulfilling its contractual obligations. Failure to perform as noted may result in the vendor being
deemed in breach of contract. The City may terminate the contract for default. The geographical
location of the proposers facility will be taken into consideration during the evaluation process.
2.6 MINIMUM REQUIREMENTS
The awarded vendor must meet the following minimum requirements;
• Must be ASE certified in medium / light duty truck repair and automobiles
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 12
• Have a fully equipped and well established firm as required in this
solicitation and which may be verified by on-site inspection within ten
(10) mile radius of the City of Sunny Isles Beach.
Bidder must be able to show a minimum of five (5) years of experience in
Fleet Maintenance Repair,
Facility must provide security in the form of a fenced lot, or inside of a secure
building, for no less than four (4) standard sized vehicles simultaneously.
• Must provide at least 3 public or private sector clients’ references of clients which
the firm has provided similar services listed within this bid.
The bidder(s) is required to have the capabilities to perform routine, scheduled,
unscheduled, and any major component overhaul, rebuilding, repairing and
replacement capabilities.
Bidder shall perform drug test screening on all employees and provide
pass/fail results to the City Manager or designee, upon request.
2.7 PRICE
If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor
shall remain fixed and firm during the term of contract.
2.8 PERFORMANCE BOND
Intentionally Omitted
2.9 DELIVERY
All bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until
such time as they are delivered to, and accepted by, an authorized City representative.
2.10 INSURANCE
Comprehensive General Liability with minimum limits of Two Million Dollars ($2,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the
Comprehensive General Liability policy, without restrictive endorsements, as filed by the
Insurance Services Office, and must include:
o Premises and Operation
o Independent Contractors
o Broad Form Property Damages
o Broad Form Contractual Coverage applicable to this specific Contract, including any hold
harmless and/or indemnification agreement.
o Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 13
Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
o Owned Vehicles;
o Hired and Non-Owned Vehicles;
o Employers’ Non-Ownership.
Before starting the Work, the vendor will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City’s possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above-referenced policies.
The vendor agrees that if any part of the Work under the Contract is sublet, they will
require the Sub-vendor(s) to carry insurance as required, and that they will require the
Sub- vendor(s) to furnish to them insurance certificates similar to those required by the
City in this section.
2.10.1 Cancellation and Re-Insurance:
If any insurance should be canceled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance for the coverage specified in this section in order to
maintain coverage during the life of this Contract. All deductibles must be declared by
the Contractor and must be approved by the City. At the option of the City, either the
Contractor shall eliminate or reduce such deductible or the Contr actor shall procure a
Bond, in a form satisfactory to the City, covering the same.
2.10.2 Garage Liability coverage for Garage Operations with minimum limits of not less than
One Million Dollars ($1,000,000) per occurrence. If the insurance includes a general
aggregate limit, that limit shall apply separately to this Agreement or shall be at least
three times the required per occurrence limit.
Garage keeper’s Legal Liability with minimum limits of not less than One Million Dollars
($1,000,000) per occurrence. If the insurance includes a general aggregate limit, that
limit shall apply separately to this Agreement or shall be at least three times the required
per occurrence limit.
2.11 MONTHLY INVOICES PAYMENTS
Cut-off date is the close of the last business day of the month. Contractor shall submit by the
10th day of the following month Contractor’s completed Statement of Services/Invoice. Should
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 14
the 10th fall on a weekend or holiday, Contractor shall submit hi s application on the next
workday.
Contractor is advised that processing of invoices must follow this schedule, as the City has
funding requirements and other payment obligations which may prevent payment of late
Statement of Services for that month’s billing cycle. A late Statement of Services with a
recommendation for payment will be paid in the next month’s billing cycle.
2.12 WARRANTY
A. Type of Warranty Coverage Required
In addition to all other warranties that may be supplied by the bidder, the bidder shall
warrant its products and/or service against faulty labor and/or defective material, for a
minimum period of one (1) year after the date of acceptance of the labor, materials
and/or equipment by the City. This warranty requirement shall remain in force for the
full one (1) year period; regardless of whether the bidder is under contract with the City
at the time of defect. Any payment by the City on behalf of the goods or services
received from the bidder does not constitute a waiver of these warranty provisions.
B. Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any deficiency, at no cost to the
City, within 1 calendar day after the City notifies the bidder of such deficiency in writing.
If the bidder fails to honor the warranty and/or fails to correct or replace the defective
work or items within the period specified, the City may, at its discretion, notify the
bidder, in writing, that the bidder may be debarred as a City bidder and/or su bject to
contractual default if the corrections or replacements are not completed to the
satisfaction of the City within 1 calendar day of receipt of the notice. If the bidder fails
to satisfy the warranty within the period specified in the notice, the Ci ty may (a) place
the bidder in default of its contract, and/or (b) procure the products or services from
another vendor and charge the bidder for any additional costs that are incurred by the
City for this work or items; either through a credit memorandum or through invoicing.
2.13 CRIMINAL HISTORY BACKGROUND CHECKS
Prior to the commencement of work, the City, at the bidders expense, will conduct a
comprehensive criminal background check by accessing the Florida Department of Law
Enforcement’s (FDLE) Volunteer and Employee Criminal History System (VECHS). The City,
through the VECHS program will request fingerprint based criminal history background checks for
all contingent personnel hired under this contract. Through the VECHS program, the FDLE and
the Federal Bureau of Investigation (FBI) will provide state and national fingerprint based
criminal history information on applicants. All contingent personnel will be required to sign an
authorization for the City to access criminal background information. All costs shall be borne by
the bidder.
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 15
2.14 DEFICIENCIES IN WORK TO BE CORRECTED BY THE VENDOR (NOT UNDER
WARRANTY)
The vendor shall promptly correct any and all apparent or latent deficiencies and/or defects in
work and/or any work that fails to conform to the contract documents; regardless of the
fabrication, installation or completion status of the overall task. All corrections shall be made
within five (5) calendar days after such rejected defects, deficiencies, and/or non-conformances
are verbally reported to the vendor by the City's project administrator, who may confirm all such
verbal reports in writing. The vendor shall bear all costs of correcting such rejected work. If the
vendor fails to correct the work within the period specified, the City may at its discretion, notify
the vendor in writing, that the vendor is subject to contractual de fault provisions if the
corrections are not completed to the satisfaction of the City within five (5) calendar days of
receipt of the notice. If the vendor fails to correct the work within the period specified in the
notice, the City shall place the vendor on default, obtain the services of another vendor to correct
the deficiencies, and charge the incumbent vendor for these costs; either through a deduc tion
from the final payment owed to the vendor or through invoicing. If the vendor fails to honor this
invoice or credit memo, the City may terminate the contract for default.
A. DELAY PENALTIES:
Should the vendor fail to make repairs within (5) working days (excluding Saturday, Sunday
and Federal Holidays) from the date of the agreement to repair; or fail to supply parts
needed to the City or other mutually agreed on repair facility within (5) working days from
the date of order; then a delay charge of $200.00 per day (excluding Satur day, Sunday and
Holidays) for each (8) hour day delay or part there of, exclusive of Saturdays, Sundays and
Holidays, shall be charged to the Guaranteed Maximum Cost of Repairs.
2.15 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR
Unless otherwise provided in Section 3 (entitled "Technical Specifications"), of this solicitation the
vendor shall furnish all labor, material and equipment necessary for satisfactory contract
performance. When not specifically identified in the technical specifications, such ma terials and
equipment shall be of a suitable type and grade for the purpose of the warranty. All material,
workmanship, and equipment shall be subject to the inspection and approval of the City's Project
Manager.
2.16 LABOR AND MATERIAL CHARGES
The vendor shall provide the City with labor and materials in strict accordance with all solicitation
requirements on an as needed, when needed basis. Accordingly, the vendor shall indicate the
cost of this labor and materials on the submittal form included within this solicitation. The
vendor shall not offer an overtime hourly labor rate that exceeds 1 1/2 times the value o f the
regular hourly labor rate. If non-compliance in either regard is evident either from the offer itself
or from subsequent evaluation proceedings, the offer shall be considered non-responsive and
ineligible for award. No parts, accessories, or supplies shall be used which might void the vehicle
manufacturer's warranty.
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 16
2.17 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The vendor hereby acknowledges and agrees that all materials, except where recycled content is
specifically requested, supplied by the vendor in conjunction with this solicitation and resultant
contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the
event any of the materials supplied to the City by the vendor are found to be defective or do not
conform to specifications: (1) the materials may be returned to the vendor at the vendor’s
expense and the contract cancelled or (2) the City may require the vendor to r eplace the
materials at the vendor’s expense.
2.18 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON
PRICE QUOTES:
While the City has listed all major items within this solicitation which are utilized by City
departments in conjunction with their operations, there may be similar items that must be
purchased by the City during the term of this contract. Under these cir cumstances, a City
representative will contact the primary vendor to obtain a price quote for the similar items. If
there are multiple vendors on the contract, the City representative may also obtain price quotes
from these vendors. The City reserves the right to award these similar items to the primary
contract vendor, another contract vendor based on the lowest price quoted, or to acquire the
items through a separate solicitation.
2.19 WORK ACCEPTANCE
This project will be inspected by an authorized representative of the City. This inspection shall be
performed to determine acceptance of work, appropriate invoicing, and warranty conditions.
2.20 DRUG AND ALCOHOL TESTING
The Contractor’s employees must not possess, distribute, consume, use or cause to be used, any
controlled substance or alcohol on the Work sites. Any Contractor employee under the influence
of alcohol or a controlled substance must not be permitted to perform any Work under the
Contract. Any Contractor or Contractor employee found to be in violation of this requirement will
be permanently prohibited from performing any Work under this Contract. Actions taken under
this Article must not relieve the Contractor of the obligation to provide sufficient personnel to
perform adequate and timely Service as required in this Contract.
2.21 BACKGROUND CHECKS
The successful Proposer will be responsible for hiring the necessary personnel to conduct the
specified services and will comply with all federal, state, and local laws related to minimum wage,
social security, nondiscrimination, Americans with Disabilities Act (“ADA”), unemployment
compensation, and workers’ compensation. All staff assigned to this contract shall be required, at
their sole cost and expense, to pass a criminal background check prior to award of the
contract. The criminal background check shall consist of a Florida Department of Law
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 17
Enforcement (“FDLE”) Florida Crime Information Center/Natio nal Crime Information Center
(“FCIC/NCIC”) criminal records check. Any employee not meeting this requirement will not be
permitted to work at any City facility.
END OF SECTION
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 18
Section 3
Scope of Services / Technical Specifications
3.0 BACKGROUND
The City’s fleet consists of approximately 191 cars and light trucks. The goal of the City of Sunny
Isles Beach Fleet Department is to ensure their safe and economical operation by having an
effective preventative maintenance program in place and providing for general repairs.
The City has established minimum specifications which include special and specific vehicle
maintenance requirements to assure the safe and economical operation of city fleet vehicles. The
successful repair facility shall possess appropriate facility, equipment, and professional staff with
the skills and experience needed to maintain the City’s fleet in accord with Manufacturer’s
recommended specifications. The facility shall have the ability to perform quality work, as solely
determined by the City of Sunny Isles Beach, qualifying it to maintain the City’s fleet as specified.
The selected repair facility will, from the onset, be held to a very high level of
performance and efficiency in maintaining the City’s fleet. The contractor shall furnish all
necessary supervision, labor, tools and parts and supplies necessary to provide the service for the
City’s fleet in accordance with Manufacturer’s recommendations in order to maintain factory
warranties and any extended warranties.
City of Sunny Isles Beach Approximate number of vehicles in Fleet by year Make and Model see
Attachment A.
3.1 SCOPE OF SERVICES
Preventative Maintenance (PM) - Scheduled inspection of the vehicle based on either time or
mileage. PM’s are scheduled for either 3 months or 3,000 miles, whichever comes first. Select
vehicles due to their unique service are performed more frequently. A Preventative Maintenance
consists of a visual inspection of the vehicle for damage or missing parts, functional testing of
components, lubrication, tire rotation, and servicing as needed. The City averages 1,200 PM’s a
year. The following should be performed:
Component
Action *reflects additional charge over
PM rate
Visual inspect vehicle for damage or missing
parts
Advise accordingly
Verify function of dash board warning
indicators during prove out (key in crank
mode) advise if any warning indicators are
continuously on. Record idle miles for Police
units
Advise accordingly
Check horn & lights for operation. *Repair as needed
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 19
Tires - Inspect for unusual wear or thread at
or below 4/32nd of an inch
*Replace as needed.
Rotate tires (if spare is new, rotate into
service) and inflate to manufacturers
recommendations
Part of PM
Parking and service brake Inspect for proper operation and advise
accordingly.
Inspect coolant, brake, power steering,
transmission, rear axle, and washer fluid.
Top off fluids and advise of any concerns.
*Any Level 3 leak, fluid leaking on the ground
must be repaired.
Engine oil
Check oil level and condition prior to changing
it. Advise of any concerns. Next change oil
and filter. Fill to top of full line on dipstick
Check and Adjust Drive Belts Advise accordingly
Inspect wiper blade and washer pump *Replace as needed.
Air Filter *Replace as needed
Battery terminals Service (part of PM)
Transmission fluid and fuel filter *Replace at 30,000 mile intervals
Check Engine Cooling System, Hoses And
Clamps
*Replace as needed.
Check Exhaust System Advise accordingly
Check Air Condition System, Freon Level Advise accordingly
3.2 TECHNICAL REQUIREMENTS
Replacement Parts – Replacement parts should be New Original Equipment unless noted
otherwise or agreed upon for a specific repair or authorized by the Fleet Manager or designee.
Where an O.E. has multiple lines, the premium line should be used (Example: Motorcraft use
Super Duty, AC Delco use OE Service).
Exceptions
1. Motor Oil must be of premium grade and meet Ford Motor Company’s specifications for
5W-20 or 5W-30 Synthetic Blend for gasoline engines and 15W 40 Super Duty for diesel
engines. Going forward, manufacturers may switch to a full synthetic. Provision for price
adjustments will be noted below.
2. Brakes on Ford Motor Company vehicles should be Motorcraft Super Duty when available
or Motorcraft. For marked patrol units use Ford Original Equipment pads, not Motorcraft.
3. Transmission / Rear Axle Fluid / Refrigerant / Brake Fluid – Must be of high quality and
meet O.E. manufacturer’s specifications.
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 20
4. Wiper Blades – High quality refill (Anco or Trico is acceptable), for GM AC Delco
Advantage line is preferred.
5. Misc. supplies – hose clamps, wire connectors, etc. must be of high quality.
Minimum Requirements: Technicians must be certified by either the respective vehicle
manufacturer or ASE certified for the repairs being performed.
Contractor must have an ASE Certified Master Mechanic, on staff, for automobile and
light trucks, mechanics shall have the following ASE certifications:
• A1 Engine Repair
• A2 Automatic Transmission/Transaxle
• A3 Manual Drive Train & Axles
• A4 Suspension & Steering
• A5 Brakes
• A6 Electrical/Electronic Systems
• A7 Heating and Air Conditioning
• A8 Engine Performance
Contractor shall be responsible for the appearance of all working personnel assigned to the
project (clean and appropriately dressed at all times).
All employees of the contractor shall be considered to be at all times the sole employees of the
contractor, under the contractor’s sole direction, and not an employee or agent of the City of
Sunny Isles Beach.
Tires – The City purchases Goodyear tires using the State of Florida Contract and pricing. The
repairing facility shall either be able to provide tires accordingly or agree to stock and inventory
city supplied tires at no additional charges. All tires must be logged in and out electronically. The
city will pay for the mounting, balance, tire valves, and disposal of old tires upon usage at State
of Florida rate. The city will not be responsible for any other fees or charges.
Shop Equipment – The facility shall have sufficient high quality tools and equipment to service
late model vehicles (brake lathe, tire changer, tire balancer, alignment, tire pressure monitor
tools, and OBDII diagnostic equipment).
Repairs - Before providing repair work, cost estimates shall be provided to Fleet Management
detailing parts and labor required for the repair. No additional repairs will be allowed unless first
authorized by Fleet Management.
• If a cost estimate for repair appears unreasonable in view of prior cost experience and other
prevailing estimates, the City reserves the right to obtain services from another source.
• In no case shall the charge for labor exceed the bid price per hour times the numbers of hours
quoted at such time repairs were performed.
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 21
3.3 HOURS OF OPERATION
Contractor shall at a minimum, provide for the operation of the facility six (6) days per week,
from 7:30 a.m. to 5:00 p.m. Monday through Friday, 7:30a.m to 4:00p.m Saturday. When
applicable the City reserves the right to negotiate extended hours and or decrease hours, with at
least seven (7) days notice to Contractor.
Contractor shall operate the facility a minimum of 56 hours per week except for a holiday as
authorized by the City (New Year’s Day, Thanksgiving, Christmas). Any changes in hours of
service (other than those dictated by emergencies) shall be made with prior approval by the City.
Successful contractor shall have access to check and respond to e mails, at least 3x’s a day,
morning, afternoon and late PM. Fine tuning to maximize revenues and minimum costs must be
an ongoing priority. It shall be recognized that City budget decisions may reduce or extend
operating hours.
3.4 PROTECTION
3.4.1 The contractor shall be solely responsible for City vehicles and equipment while in their
possession for maintenance and/or repairs.
3.4.2 Vehicles left at contractor’s facility during non-business hours to complete service must
be stored in a secure area.
3.4.3 The Contractor must take all necessary precautions for the safety of employees in the
performance of the Work on, about or adjacent to the premises, and must comply with
all applicable provisions of Federal, State, and local laws, including, but not limited to the
requirements of the Occupational Safety and Health Act of 1970 (OSHA), and
amendments thereto, to prevent accidents or injury to persons on, about or adjacent to
the premises where the Work is being performed.
3.5 ESTIMATES
Bidder shall provide written “not to exceed” estimates on any repair. The estimate will include the
estimated number of hours, hourly rate, estimated material cost and completion date. It will be
the bidder’s responsibility to ensure they have all the equipment and materials to provide
accurate estimates. No work shall be performed by the contractor before authorization is
provided by the City’s Fleet Manager or designee.
3.6 HOURLY RATE
The hourly rates quoted shall include full compensation for labor, equipment use , and any other
cost to the bidder.
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 22
3.7 QUALITY OF PARTS TO BE FURNISHED
Parts furnished to the City shall meet or exceed the quality of the parts furnished originally for
the equipment (OEM). However, if the original manufacturer has updated the quality of the parts
for current production, parts supplied under this contract shall equal or exceed the updated
quality. Failure to provide items of such quality will be cause for rejection and / or return of said
item. The burden of proof and cost of analysis will be the Contractor’s. There will be no reboxing
of parts.
Rebuilt / remanufactured parts will have been dismantled and reconstructed as necessary: all
internal and external parts cleaned and made free from rust and corrosion; all impaired,
defective, or substantially worked parts restored to a sound condition or replaced wi th new,
rebuilt, or unimpaired used parts; all missing parts replaced with new, rebuilt, or unimpaired used
parts; and such other operations performed as are necessary to put the product in sound working
condition. Rebuilt or used parts must conform to the manufacturer’s reconditioning tolerances.
Costs for lubricants, grease, and other similar materials used to maintain or repair city fleet
vehicles shall be included in the parts cost incurred by the Contractor and ultimately to be part of
the targeted operating budget costs in accordance with the provisions of this agreement.
3.8 PERFORMANCE STANDARDS
The Contractor needs to be fully aware of the fact that City departments that rely on vehicles to
perform their functions operate in a highly competitive environment and time for maintenance
and repair work is of the essence. With this in mind, the Contractor will meet the performance
standards noted below during the term of this agreement.
The Contractor will be expected to maintain these performance standards at all times. Labor
disputes, strikes, and other events, except those beyond the Contactors’ co ntrol will not relieve
the Contractor of meeting these standards.
3.9 VEHICLE TURNAROUND TIME STANDARDS
The following percentages of all maintenance and repair work must be completed within 24 hours
of the vehicles delivery to the garage or within 24 ho urs of notification of maintenance
requirements (excluding weekends and non-working holidays):
General Fleet Vehicles 85% of the time
One-Ton or Smaller Vehicles 80% of the time
Larger than One-Ton Vehicles 75% of the time
(Includes Construction Equipment
& other specialty equipment)
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 23
No more than 5% of all vehicles will be out of services for maintenance or repair for more than
48 hours per trip to the garage with the following exceptions:
A. Accident or Vandalism Repair: If the cost of repair is less than $2,000, the repair must
be completed within ten (10) calendar days of the damage notification. If the cost of
repair is $2,000 or greater, the repair must be accomplished within twenty (20) calendar
days from the date of damage notification.
B. Vehicles awaiting repair authorization from the City: In cases where the Contractor is
awaiting repair authorization from the City to proceed with a given repair, the period
from which turnaround time is measured will begin with the City’s authorization to
process with the repair.
C. Major component overhauls or replacements: Major component overhauls or
replacements within the first four (4) months of the initial contract year will require
written authorization from the City. The amount of time allowed for these repairs will be
decided by the City as a function of the need for the vehicle and the nature of the repair.
D. Vehicles Exempted by the City: In instances where the City decides that it would be in
the City’s best interest to temporarily waive vehicles turnaround performance standards
for all or selected vehicles, the City will provide the Contractor written notification of this
decision including specification of the time period for which these standards will be
relaxed.
The Contractor is responsible for notifying the representative of user departments by telephone,
email or in person when any vehicle will be out-of-service for maintenance or repair for more
than 24 hours.
3.10 REWORK
All rework must be performed within 24 hours after City notification of corrective action.
3.11 AD HOC REPORTS
The Contractor may be required to assist in the generation of any ad hoc reports as the City or
any of its user departments may request. In addition some users may require copi es of repair
orders when vehicles are picked up to document costs incurred that are eligible for Federal
reimbursement. All such requires must go through the City’s Fleet Manager.
END OF SECTON
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 24
SECTION 4
PROPOSAL FORMAT
4.0 FORMAT
Proposers must submit (1) original and four (4) copies of the Proposal. The original Proposal must
contain an original signature. Be sure that the individual signing the Proposal is authorized to commit the
Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the name of
the Proposer, the RFP number, and the page number. The City reserves the right to request additional
data or material to support Proposals. All material submitted in response to the RFP will become the
property of the City.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format. Failure to submit all documentation in response to items
#1 through #9 of this section 5 may result in the proposal being deemed non-responsive and may result
in the proposer’s bid not being considered, in the City’s Sole Discretion.
I. Company Information
In response to this Proposal, all Proposers must provide the following:
Name of Agency/Company (including any "Doing Business As" names)
Company Locations.
Internet Web Site Address (if any).
Details of Entity Business Structure (Corporation, Partnership, LLC).
Date Founded.
Home office address, telephone number, and local address and phone number.
List of any outstanding litigation that would threaten the viability of the firm or the
performance of this contract.
Proof of insurance.
Indication of how long it would take to implement service after authorized to begin.
Hours of operation
II. Qualifications
Include licenses and certificates such as the ASE Certified Master Mechanic.
A schedule of proposed services. The schedule should include the Proposer's
understanding of the issues and tasks of the project at hand.
III. Staffing
Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that
will be assigned to this project as well as experience and qualifications. The size and experience of the
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 25
company staff pool from which staff assigned to the contract can be drawn. The composition of the staff
team should include:
The names of the employees in the area responsible for this contract
Their function in the company.
The name of the person who will be responsible for the coordination of work.
IV. APPROACH / METHODOLOGY
Proposer’s approach methodology to providing the services requested in this solicitation
Suitability of the methodologies and approaches used in achieving tasks
Overall organization to completing the project
Ability to meet desired timelines and deadlines
V. COST PROPOSAL - See Attachment A
VI. REFERENCES
Each Proposer must submit a list of three (3) public or private sector clients’ references of current and
past customers of which they have provided services within the past five (5) years of similar scope and
size of those described herein.
Each Reference must be supplied on client’s letterhead.
Each Reference letter must me signed with contact person and phone number.
The City retains the right to request any additional information pertaining to the Proposer's ability,
qualifications and procedures used to accomplish all work under the contract as it deems necessary to
ensure safe and satisfactory work.
Please include with Attachment B
VII. MANAGEMENT INFORMATION – Include as an attachment.
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 26
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
INVITATION TO BID
SECTION 5
BID SUBMITTAL FORMS
OPENING: 10:00 A.M.
09/5/2017
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent Date Issued:
08/11/2017
This Bid Submittal Consists of
Pages 28 through 38
Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as a re attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the
address shown above until the above stated time and date, and at that time, publicly opened for
furnishing the supplies or services described in the accompanying Bid Submittal Requirement.
ITB 17-08-01
Fleet Maintenance & Repair Services
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution
of the contract by the successful bidder and City of Sunny Isles Beach
Procurement Agent: Firm Name:
Genesis Cuevas
________________________________________
Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 28 OF SECTION 5 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 27
BID SUBMITTAL FORM
Bid Title: Fleet Maintenance & Repair Services
The undersigned Proposers propose and agree, if this Bid is accepted, to enter into an agreement with
The City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all
Work as specified or indicated in the Contract Documents for the C ontract Price and within the Contract
Time indicated in this Bid and in accordance with the other terms and conditions of the Contract
Documents.
The Proposers accept all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposers agree
to sign and submit the Agreement with the Bonds and other documents required by the Bidding
Requirements within ten days after the date of the City’s Notice of Award.
In submitting this Bid, the Proposers represent, as more fully set forth in the Agreement, that:
The Proposers have familiarized themselves with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, prog ress, performance, or
furnishing of the Work.
The Proposers have given the City written notice of all conflicts, errors,
discrepancies that it has discovered in the Contract Documents and the written
resolution thereof by City is acceptable to the Proposers.
This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization, or corporation;
the Proposers have not directly or indirectly induced or solicited any other
Proposers to submit a false or sham Bid; the Proposers have not solicited or
induced any person, firm or corporation to refrain from Bidding; and the
Proposers have not sought by collusion to obtain for itself any advantage over
any other Proposers or over the City.
The Proposers understand and agree that the Bid is for unit prices to furnish and install individual Work
Items for maintenance and/or repair work, complete in place. Estimates are provided for the purposes of
Bid Evaluation and to establish unit prices for individual Work Items for maintenance and/or repair work
to be contracted by the City under individual Purchase Orders, based on the unit prices established under
this Bid.
The City and the successful Proposers will establish completion times for each individual Work Item and
the successful Proposers agree that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 28
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the bidder agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 29
SECTION 6
MANAGEMENT INFORMATION
Proposers and their subcontractor must have prior successful experience performing
maintenance and repair services on automobiles, trucks and other vehicles, must be
licensed to conduct business in the State of Florida, and must possess all permits,
licenses, certifications, approvals, equipment, materials, and staff necessary to perform
and/or carry out the requirements of the contract. Please supply the information requested
below. Attach additional sheets, if necessary, to provide required information.
Company Name:
Address:
Primary Contact:
Email:
Phone Number:
1. Number of years company has been in the business of vehicle maintenance and
repairs services:
2. Number of repair employees:
3. Hours of operation:
4. Is your company registered with the Florida Department of Agriculture and Consumer
Services (FDACS) per the Florida Motor Vehicle Repair Act?
5. Have you included copies of ASE Certified Master Mechanic certificates for your
technicians?
6. Proximity to City of Sunny Isles Beach City Hall___________.
7. Name of Shop Manager(s)
8. Has your shop ever been a subject of Better Business Bureau action? Yes No
9. How many bays are available for vehicles?
10. The contractor shall attach a copy of their drug and alcohol testing policy.
11. List subcontractors
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 30
Section 7
PRICE PROPOSAL
UNIT PRICE: Unit price should be numeric. Unit price left blank will be deemed "no bid” and
a price of $0 will be deemed” included at no charge"
GROUP #1 - CARS AND TRUCKS UP TO 1½ TON
Preventive Maintenance per Section 3.1
A Indicate the actual Posted Shop Labor Rate
$
B Percentage Discount from the Posted Shop Labor
Rate
%
C Discounted Hourly Shop Labor Rate
$
AND
Percentage Discount off the O.E.M. / MSRP List for parts %
FLAT RATE SERVICES
No. Description Extended Cost
D Alignment of Front Axle Only (complete) $
E Alignment of Front and Single Rear Axle (complete) $
F Oil Change
(Up to 5 quarts of Oil and Oil Filter
$
F.1 Synthetic Oil Change
(Up to 5 quarts of Oil and Oil Filter)
$
GROUP #2 - TRUCKS OVER 1½ TON
Preventive Maintenance per Section 3.1
A Indicate the actual Posted Shop Labor Rate
$
B Percentage Discount from the Posted Shop Labor
Rate
%
C Discounted Hourly Shop Labor Rate
$
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 31
AND
Percentage Discount off the O.E.M. / MSRP List for parts %
FLAT RATE SERVICES
No. Description Extended Cost
D Alignment of Front Axle Only (complete) $
E Alignment of Front and Single Rear Axle (complete) $
F Oil Change
(Up to 5 quarts of Oil and Oil Filter
$
F.1 Synthetic Oil Change
(Up to 5 quarts of Oil and Oil Filter
$
Reference
Section
Required Document Acknowledgment
Drug and Alcohol Testing Program
(The contractor shall either attach a copy of their drug and alcohol
testing policy and / or acknowledge that a policy will be developed
an adhered to during the life of this contract.)
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 32
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 33
AFFIDAVITS