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Fleet Maintenance & Repair Services
Invitation to Bid No. 17-08-01
Advertisement Date: Friday, August 11, 2017
Mandatory Pre-Bid Conference: Wednesday,August 23, 2017 at 10:00 AM
All Questions Due: Friday,August 25, 2017 by 5:00 PM
Submission due date: Tuesday, September 5, 2017 at 2:30 PM
Submit to; Sunny Isles Beach Government Center
18070 Collins Avenue,4th Floor
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 1 -
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TABLE OF CONTENTS
Instructions to Bidder/ General Terms Section 1 Page 4
Special Terms &Conditions Section 2 Page 10
Scope of Work/Technical Specifications Section 3 Page 18
Proposal Format Section 4 Page 25
Bid Submittal Form Section 5 Page 24
Management Information Section 6 Page 29
Price Proposal Form Section 7 Page 30
Affidavits
Non-Collusive Affidavit Page 1 of 7
Public Entity Crimes Page 2 of 7
Equal Opportunity/Affirmative Action Statement Page 4 of 7
Conflict of Interest Statement Page 5 of 7
Dispute Disclosure Form Page 6 of 7
Anti-Kickback Affidavit Page 7 of 7
Attachments
Fleet List 2017
City of Sunny Isles Beach Invitation to Bid No. 17-08-01 2
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LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
Fleet Maintenance& Repair Services
Invitation to Bid No. 17-08-01
The Bid Specifications for this Invitation to Bid are available from DemandStar by calling (800) 711-1712
or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at
the City of Sunny Isles Beach — Office of the City Clerk. Vendors who obtain the Bid Specifications from
sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response
package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days
prior to the submittal date to all vendors who are listed on the official list. The City may not accept
incomplete Bids.
Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by
the City Clerk no later than 2:30 PM, on Tuesday, September 5, 2017 at the Sunny Isles Beach
Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids
received after this time will not be considered. The City is under no obligation to return Bids. Timely
submitted Bids will be opened publicly and read aloud at this time.
The envelope containing the sealed Bid must be clearly marked:
"FORMAL BID ENCLOSED"
Bid No. 17-08-01 Fleet Maintenance & Repair Services
OPENING DATE AND TIME: Tuesday, September 5, 2017 at 2:30 PM
' A Pre-Bid Conference for all potential Proposers is set for 10:00 a.m. on 08/23/2017 in the First Floor
Conference Room at the City of Sunny Isles Beach Government Center located at 18070 Collins Avenue,
Sunny Isles Beach, Florida 33160.
The City reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to,
the Owner in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City
of Sunny Isles Beach.
All questions regarding Invitation to Bid No. 17-08-01 shall be directed in writing to Mauricio Betancur, CMC,
Deputy City Clerk, at least seven (7) business days prior to the date of the Bid opening. Questions may be
submitted via email to: MBetancur@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Mauricio
Betancur, CMC, Deputy City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL
33160.
Mauricio Betancur, CMC, Deputy City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 3
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SECTION 1
INSTRUCTIONS TO BIDDER/ GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH.THE CITY OF SUNNY ISLES BEACH MAY
DELETE,SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO
BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.BIDDER AGREES
THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE
CHNBIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS; supplier,sub-Contractor,or consultant under a contract with any
public entity,and may not transact business with any public entity
Any questions concerning this Invitation to Bid or any required in excess of the threshold amount provided in section 287.107,for
need for clarification must be made to Mauricio Betancur,CMC,City category two for a period of 36 months from the date of being
Clerk via email to:MBetancur@sibfl.net or via facsimile(305)792- placed on the convicted vendor list".
1563 or via regular mail at: Mauricio Betancur,CMC,City Clerk,
City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles 1.6 AID DEADLINE;
Beach, FL 33160. Such requests for clarification/explanation or
questions must be made in writing to Mauricio Betancur, CMC, Bids must be submitted no later than the time and date shown
Deputy City Clerk,at least five(5)business days prior to the date within this document.
of the Bid opening. Interpretations or clarifications considered
necessary by the City will be issued by addenda and 1.7 SEALED BID;
posted/disseminated by DernandStar(www.demandstar.com)to all
parties listed on the official plan holders'list as having received the The entire Bid Response Package shall be placed in an opaque
Request for Bids documents.Only questions answered by written envelope(with all items listed on the Bid drecldist form and all
addenda shall be binding. Oral interpretations or clarifications shall other items required within this Request for Bid must be executed)
be without legal effect. No plea of ignorance or delay or required and submitted in a sealed envelope.
need of additional information shall exempt a Respondent from
submitting their submission on the required date and time as 1.8 BID EXECUTION.SIGNATURES,ERASURE/CORRECTION:
publicly noted.
All Bids shall be signed in blue ink. All price quotes shall be
1.2 PLAN HOLDER'S LIST: • typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by the
As a convenience to vendors,the City of Sunny Isles Beach has proposers. No changes or corrections will be allowed after Bids are
made available via internet lists of all plan holders for each Request opened. Bids must contain an original, manual signature of an
for Proposal,Request for Bid,and request for qualifications. The authorized representative of the company.
information is available on-line at www.demandstar.com or by
calling the Office of the City Clerk at(305)792-1703. 1.9 WITHDRAWAL OF BIDS1
1.3 ADDENDA TO SPECIFICATIONS: Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via'Certified U.S. Mail—Return
If any addenda are issued after the initial specifications are Receipt Requested"prior to the Bid opening time. Negligence on
released,the City will post and disseminate the addenda through the part of the Proposers in preparing the Bid confers no right for
DemandStar. For those projects with separate plans,blue prints, the withdrawal of the Bid after it has been opened.
or other materials that cannot be accessed through the intemet,
the Office of the City Clerk will make good faith effort to ensure 1.10 BID OPENING:
that all registered proposers(those who have been registered as
receiving a Bid package) receive the documents. It is the Bids will be opened publicly at the time and place stated in the
responsibility of the vendor prior to the submission of any Bid to Notice to Bidder. It is the responsibility of the proposers to insure
check the above website or contact the Office of the City Clerk at that the Bid reaches the Office of the City Clerk on or before the
(305)792-1703 to verify any addenda issued. The receipt of all closing hour and date stated on the Request for Bid. After the Bid
addenda must be acknowledged on the Bid Response Sheet. opening,the contents of the Bid Form will be made public for the
information of vendors and other interested parties who may be
1.4 SPECIAL ACCOMMODATIONS: present either in person or by representative. Bids that are
received after the Bid opening time will not be considered and will
Any person requiring a special accommodation at a Pre-Bid not be returned.
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at(305)792-1703 at lease five(5) 1.11 EVALUATION OF BIDS:
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If
you are hearing or speech impaired,please contact the Office of The City,at its sole discretion,reserves the right to inspect any/all
the City Clerk by calling the City of Sunny Isles Beach using the Proposers facilities to determine their capability of meeting the
Florida Relay Service which can be reached at 1(800)955-8771 requirements for the Contract. Also, price, responsibility, and
(TDD). responsiveness of the Proposers,the financial position,experience,
staffing, equipment, materials, references, and past history of
1.5 PUBLIC ENTITY CRIMES STATEMENT: service to the City and/or with other units of state,and/or local
governments in Florida, or comparable private entities, will be
Pursuant to the provisions of paragraph(2)(a)of section 287.133, taken into consideration in the Award of the Contract. •
Florida statutes-"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime 1.11.1 Hold Harmless: All Proposer's shall hold the City,it's
may not submit a Bid on a contract to provide any goods or officials and employees harmless and covenant not to
services to a public entity,may not submit a Bid on a contract with sue the City,it's officials and employees in reference
a public entity for the construction or repair of a public building or to their decisions to reject,award,or not award a Bid,
public work,may not submit Bids on leases of real property to a as applicable.
public entity,may not be awarded to perform work as a Contractor,
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 4
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1.11.2 Cancellation: Failure on the part of the Proposers to No guaranty or warranty is given or implied by the City as to the
comply with the conditions, specifications, total amount that may or may not be purchased from any resulting
requirements,and temps as determined by the City, Contract or Award. These quantities are for Bid purposes only and
shall be just cause for cancellation of the Award. will be used for tabulation and presentation of the Bid. The City
1.11.3 Disputes: If any dispute concerning a question of fact reserves the right to increase or decrease quantities as required,
arises under the Contract,other than termination for even significantly. The prices offered herein and the percentage
default or convenience,the Contractor and the City rate of discount applies to other representative items not listed in
department responsible for the administration of the this Bid.
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by 1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
agreement,then the department with the advice of
the City Attorney shall resolve the dispute and send a In the event any governmental restrictions may be imposed which
written copy of its decision to the Contractor,which would necessitate alteration of the material quality,workmanship,
shall be binding on both parties. or performance of the items offered on this Bid prior to their
delivery,it shall be the responsibility of the successful Proposers to
1.12 AGREEMENT: notify the City at once, indicating in their letter the specific
regulation which required an alteration. The City of Sunny Isles
After the Bid award, the City will, at its option, prepare an Beach reserves the right to accept any such alteration,including
Agreement specifying the terms and conditions resulting from the any price adjustments occasioned thereby, or to cancel at no
award of this Bid.The vendor will have ten(10)calendar days after further expense to the City.
notification of the award by the City to execute the Agreement and
provide the required Performance Bond. 1.19 SAFETY STANDARDS:
The Proposers who has the Contract awarded to them and who
fails to execute the Agreement and furnish the Performance Bond The Proposers warrants that the product(s)supplied to the City
and Insurance Certificates within the specified time shall forfeit the conforms in all respects to the standards set forth in the
Bid Security that accompanied their Bid,and the Bid Security shall occupational safety and health act(OSHA)and its amendments.
be retained as liquidated damages by the City,and it is agreed that Bids must be accompanied by a materials data safety sheet(MSDS)
this sum is a fair estimate of the amount of damages the City will when applicable.
sustain in case the Proposers fails to enter into the Contract and
furnish the Bonds as herein before provided.Bid Security deposited 1.20 WARRANTIES:
in the form of a cashier's check drawn on a local bank in good
standing shall be subject to the same requirements as a Bid Bond. Successful Proposers shall act as agent for the City in the follow-up
The performance of the City of Sunny Isles Beach of any of its and compliance of all items under Warranty/Guaranty and complete
obligations under the agreement shall be subject to and contingent all forms for Warranty/Guarantee coverage under this Contract.
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided 1.21 COPYRIGHTS/PATENT RIGHTS:
for within the Bid specifications.
Proposes warrants that there has been no violation of copyrights
1.13 PAYMENTS: or patent rights in manufacturing, producing or selling of goods
shipped or ordered,as a result of this Bid. The seller agrees to
Payment will be made after c mmodities/services have been indemnify City from any and all liability, loss, or expense
received, accepted, and properly invoiced as indicated in the occasioned by any such violation.
contract and/or purchase order. Invoices must bear the purchase
order number. 1.22 LOCAL BUSINESS TAX(OCCUPATIONAL LICENSE
REGISTRATION):
1.14 BRAND NAMES:
The contractor shall be responsible for obtaining and maintaining
If a brand name, make, of any "or equal" manufacturer trade throughout the contract period his or her city and county local
name,or vendor catalog is mentioned whether or not followed by business tax receipts. Each vendor submitting a Bid on this
the words"approved equal"it is for the purpose of establishing a Request for Bid shall include a copy of the company's local business
grade or quality of material only. Vendor may offer equals with tax/occupational license(s)with the Bid response. For information
appropriate identification, samples, and/or specifications on such specific to City of Sunny Isles Beach local business tax/occupational
item(s). The City shall be the sole judge concerning the merits of licenses,please call Code Enforcement&Licensing at(305)792-
items Bid as equals. 1705. If the contractor is operating under a fictitious name as
defined in Section 865.059, Florida Statutes, proof of current
1.15 }MATERIAL; registration with the Florida Secretary of State shall be submitted
with the Bid. A business formed by an attorney actively licensed to
Material(s)delivered to the City under this Bid shall remain the practice law in this state, by a person actively licensed by the
property of the seller until accepted to the satisfaction of the City. Department of Business and Professional Regulations or the
In the event materials supplied to City are found to be defective or Department of Health for the purpose of practicing his or her
do not conform to specifications, the City reserves the right to licensed profession, or by any corporation, partnership,or other
return the product(s)to the seller at the seller's expense. commercial entity that is actively organized or registered with the
Department of State shall submit a copy of the current licensing
1.16 SAMPLES: from the appropriate agency and/or proof of current active status
with the Division of Corporations of the State of Florida.
Samples of items, when required, must be furnished by the
Proposes free of charge to the City. Each individual sample must 1.23 LIABILITY,INSURANCE,PERMITS AND LICENSES:
be labeled with the Proposers name and manufacturer's brand
name and delivered by them within ten (10) calendar days of Proposers shall assume the full duty, obligation,and expense of
Proposers receipt of the "Notice to Proceed", unless schedule obtaining all necessary licenses,permits,inspections,and insurance
indicates a different time. If samples are requested subsequent to required. The Proposers shall be liable for any damages or loss to
the Bid opening,they should be delivered within ten(10)calendar the City occasioned by negligence of the Proposers(or their agent)
days of the request. The City will not be responsible for retuming or any person the Proposers has designated in the completion of
samples. their contract as a result of the Bid. Contractor shall be required to
furnish a copy of all licenses,certificates of competency or other
1.17 OUANTTTY GUARANTY; licensor requirements necessary to practice their profession as
required by Florida State Statute,Miami-Dade County,and City of
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 5_
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Sunny Isles Beach Code. Contractors shall include current Miami- its own property. Rejection for non-conformance or failure to meet
Dade County Certificates of Competency. These documents shall delivery schedules may result in the Contractor being found in
be furnished to the City along with the Bid response. Failure to default.
furnish these documents or to have required licensor will be
grounds for rejecting the Bid. 1.28 pEFAULT PROVISION;
1.24 CERTIFICATE(S)OF INSURANCE: In case of default by the Proposes,the City of Sunny Isles Beach
may procure the articles or services from other sources and hold
Proposers shall furnish to the Office of the City Clerk,City of Sunny the Proposers responsible for any excess costs occasioned or
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida incurred thereby.
33160, certificate(s) of insurance which indicate that insurance
coverage has been obtained from an insurance company authorized 1.29 SECONDARY/OTHER VENDORS:
to do business in the State of Florida or otherwise secured in a
manner satisfactory to the City, for those coverage types and The City reserves the right in the event the primary vendor cannot
amounts listed in this document,in an amount equal to 100%of provide an item(s)or service(s)in a timely manner as requested,to
the requirements and shall be presented to the City prior to seek other sources without violating the intent of the Contract.
issuance of any Contract(s)or Award(s)Document(s). The City of
Sunny Isles Beach shall be named as "additional insured" with 1.30 pEFINITIONS:
respect to this coverage. The required certificates of insurance
shall not only name the types of policies provided,but shall also Wherever used in these General Conditions or in the other Contract
refer specifically to this Bid and section. At the time of Bid Documents,the following terms shall have the meaning indicated
Submission the Proposers must submit certificates of insurance as which shall be applicable to both the singular and plural thereof:
outlined in the General Conditions section. All required insurances
shall name the City of Sunny Isles Beach as additional insured and Acceptance: Acceptance by the City of the Work as
such insurance shall be issued by companies authorized to issue being fully complete in accordance with
insurance in the State of Florida. It shall be the responsibility of the Contract Documents subject to
the Proposers and insurer to notify the City Manager of the City of waiver of claims.
Sunny Isles Beach of cancellation,lapse,or material modification of
any insurance policies insuring the Proposers,which relate to the Agreement: The written Agreement between the City
activities of such vendor and the City of Sunny Isles Beach. Such and the Contractor covering the Work to
notification shall be in writing,and shall be submitted to the City be performed, which includes the
finance support' service director thirty (30) days prior to Contract Documents.
cancellation of such policies. This requirement shall be reflected on
the certificate of insurance. Failure to fully and satisfactorily Addenda: Written or graphic instruments issued
comply with the city's insurance and bonding requirements set prior to the Bid Opening which modify
forth herein will authorize the City Manager to implement a or interpret the Contract Documents,
rescission of the Bid award without further City Commission action. Drawings and Specifications, by
The Proposers hereby holds the City harmless and agrees to addition, deletions, clarifications or
indemnify City and covenants not to sue the City by virtue of such corrections.
rescission.
Approved: Means approved by the City.
1.25 ASSIGNMENT:
Bid: The offer of the Proposers submitted on
The Contractor shall not transfer or assign the performance the prescribed form setting forth the
required by this Bid without prior written consent of the City prices for the Work to be performed.
Manager. Any award issued pursuant to the Request fm Proposal
and monies which may be due hereunder are not assignable except Proposers: Any person, firm or corporation
with prior written approval of the City Manager. Further,in the submitting a Bid for Work.
event that the majority ownership or control of the Contractor
changes hands subsequent to the award of this contract, Bonds: Bid, performance bond and other
Contractor shall promptly notify City in writing(via United States instruments of security,furnished by the
Postal Service—Certified Mail,Return Receipt Requested)of such Contractor and their surety in
change in ownership or control at least thirty(30)days prior to accordance with the Contract
such change and City shall have the right to terminate the contract Documents and in accordance with the
upon sixty(60)days written notice,at City's sole discretion. law of the State of Florida.'
1.26 HOLD HARMLESS/INDEMNIFICATION: Change Order: A written order to the Contractor signed
by the City authorizing an addition,
The Contractor shall indemnify,hold harmless,and defend the City deletion or revision in the Work,or an
of Sunny Isles Beach,it's officers,agents and employees from and adjustment in the Contract Price or the
against any claims, demands or causes of action of whatsoever Contract Time issued after execution of
kind or nature arising out of error,omission,negligent act,conduct, the Agreement.
or misconduct of the Contractor, their agents, servants or
employees in the provision of goods or the performance of services City: City of Sunny Isles Beach,18070 Collins
pursuant to this Bid and/or from any procurement decision of the Avenue, Sunny Isles Beach, Florida
City including without limitation, awarding the Contract to the 33160.
Contractor.
Contract Documents: Contract Documents shall include,
1.27 NON-CONFORMANCE TO CONTRACT:. Instructions to Proposers, Contractor's
Bid,the Bonds,the Notice of Award,the
The City of Sunny Isles Beach may withhold acceptance of, or Agreement between the City and
reject items which are found upon examination,not to meet the Contractor as well as any addenda
specification requirements. Upon written notification of rejection, thereto, these General Conditions,
items shall be removed within(5)calendar days by the vendor at Special Conditions, the Technical
their own expense and redelivered at their expense. Rejected Specifications, Drawings and
goods left longer than thirty(30)calendar days will be regarded as Modifications, Notice to Proceed,
abandoned and the City shall have the right to dispose of them as Request for Proposal, Insurance
City of Sunny Isles Beach !Invitation to Bid No. 17-08-01 6
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Certificates, Change Orders and and other incidentals,and the furnishing
Acknowledgment of Conformance with thereof.
the City of Sunny Isles Beach.
Written Notice: The term'Notice"as used herein shall
Contract Price: The total monies payable to the mean and include all written notices,
Contractor under the Contract demands,instructions,claims,approvals
Documents, and disapproval's required to obtain
compliance with Contract requirements.
Contract Time: The number of calendar days stated in Written notice shall be deemed to have
the Agreement for the completion of the been duly served if delivered in person
Work, to the individual or to a member of the
firm or to an officer of the corporation
Contracting Officer: The individual who is authorized to sign for whom it is intended, or to an
the contract documents on behalf of the authorized representative or such
City's governing body. individual, firm, or corporation, or if
delivered at or sent by registered mail to
Contractor: The person, firm or corporation with the last business address known to
whom the City has executed this them who gives the notice. Unless
Agreement. otherwise stated in writing, any notice
to or demand upon the City under this
Day: A calendar day of twenty-four hours Contract shall be delivered to the City.
measured from midnight to the next
midnight. 1.31 13ID AWARD:
Field Order: A written order issued by the City which The City reserves the right to reject any and all Bids at its sole
clarifies or interprets the Contract discretion. Bids shall be awarded by the City after the City
Documents or orders minor changes in performs all necessary searches,inquiries,exploration,and analysis
the Work, of the Bids. The Bid shall be awarded to the lowest responsible
and responsive proposer whose Bid best serves the interests of and
Modification: Modification means any one of the represents the best value to the City in conformity with the criteria
following: (a)a written amendment of set forth in Section 62-8 of the City Code. No Notice of Award will
the Contract Documents signed by both be given until the City has concluded any investigation(s)as they
parties, (b) a Change Order, (c) a deem necessary to establish the Proposer's capability to perform
written clarification or interpretation if the Services as described in this RFP, ITB, RFQ or ITQ, as
issued by the City,or(d)a written order substantiated by the required professional experience, client
for minor change or alteration in the references,technical knowledge and qualifications; and sufficient
Work issued by the City. A modification labor and equipment to comply with the City's established
may only be issued after execution of standards, as well as the financial capability of the Proposer to
the Agreement. perform the Work in accordance with the Contract Documents to
the satisfaction of the City within the time prescribed. The City
Notice of Award: The written notice by City to the reserves the right to reject the Bid of any Proposers on the basis of
apparent successful Proposers stating these queries and investigations and who does not meet the City's
that upon compliance with the satisfaction,even though the firm may be the lowest dollars and
conditions precedent to be fulfilled by cents Bid. In analyzing Bids, the City will also take into
him within the time specified, City will consideration client references, past work experience and work
execute and deliver the Agreement to product,proven ability to satisfactorily perform. If the Contract is
him. awarded, the City will issue the Notice of Award and give the
successful Proposers a Contract for execution within ninety(90)
Samples: Physical examples which illustrate days after opening of Bids.The City specifically reserves the right
materials, equipment or workmanship to award the contract to a proposer who is not necessarily the
and establish standards by which the lowest dollars and cents proposers on the basis of the results of
Work will be judged. these queries and investigation(s).
Specifications: Those portions of the Contract 1.32 EXECUTION OF AGREEMENT,
Documents consisting of written
technical descriptions of materials, At least four counterparts of the Agreement, the Performance
equipment, construction systems, Bond,the Certificates of Insurance and such other Documents as
standards and workmanship as applied required by the Contract Documents shall be executed and
to the Work. delivered by Contractor to the City within ten(10)calendar days of
receipt of the Notice of Award.
Statement of Services: The form furnished by the City which is
to be used by the Contractor in 1.33 LAWS AND REGULATIONS:
requesting progress payments.
The Contractor will give all notices and comply with all laws,
Supplier: Any person or organization who supplies ordinances,rules and regulations applicable to the Work. If the
materials or equipment for the Work, Contractor observes that the Specifications are at variance
including that fabricated to a special therewith,they will give the City prompt written notice thereof,and
design,but who does not perform labor any necessary changes shall be adjusted by an appropriate
at the site. modification. If the Contractor performs any Work knowing it to be
contrary to such laws, ordinances, rules and regulations, and
Work: Any and all obligations, duties and without such notice to the City, they will bear all costs arising
responsibilities necessary to the wherefrom.
successful completion of the Project
assigned to or undertaken by Contractor 1.34 TAXES:
under the Contract Documents,
including all labor,materials,equipment The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 .7
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No. 23-00-477131-54C appears on each purchase order. balance,the Contractor will pay the difference to the City. Such
Exemption certificates are available upon request. cants incurred by the City will be determined by the City and
incorporated in a Change Order. If after termination of the
1.35 DUTY TO DEFEND.INDEMNIFY AND SAVE HARMLESS' Contractor under this Section, it is determined by a court of
competent jurisdiction for any reason that the Contractor was not
In consideration of the separate sum of twenty-five dollars($25.00) in default,the rights and obligations of the City and the Contractor
and other valuable consideration, the Contractor shall defend, shall be the same as if the termination had been issued pursuant to
indemnify and hold harmless the City, its officers, agents and this document.
employees, from or on account of any injuries or damages,
received or sustained by any person or persons during or on 1.37.1 Where the Contractor's services have been so
account of any operations connected with the Work described in terminated by the City said termination shall not
the Contract Documents, or by or in consequence of any affect any rights of the City against the Contractor
negligence in connection with the same;or by use of any improper then existing or which may thereafter accrue. Any
materials or by or on account of any act or omission of the said retention or payment of moneys by the City due the
Contractor or his Sub-Contractor,agents,servants or employees. Contractor will not release the Contractor from
The Contractor will defend,indemnify and hold harmless the City liability.
and their agents or employees from and against all claims,
damages,losses and expenses including attorneys'fees arising out 1.37.2 Upon ten(10)days written notice to the Contractor,
of or resulting from the performance of the Work,provided that the City may,without cause and without prejudice to
any such claim damage,loss or expense(a)is attributable to bodily any other right or remedy, elect to terminate the
injury,sickness,disease or death,or to injury to or destruction of Agreement. In such case, the Contractor shall be
tangible property(other than Work itself)including the loss of use paid for all Work executed and accepted by the City
resulting wherefrom and(b)is caused in whole or in part by any as of the date of the termination. No payment shall
negligent act or omission of the Contractor,Sub-Contractor,anyone be made for profit for Work which has not been
directly or indirectly employed by any of them or anyone for whose performed.
acts any of them may be liable,regardless of whether or not it is
caused by a party indemnified hereunder. In the event that a court 1.38 MISCELLANEOUS:
of competent jurisdiction determines that Sec. 725.06(2),F.5. is
applicable to this Work,then in lieu of the above provisions of this Proposers acknowledge the following miscellaneous conditions:
section the parties agree that Contractor shall indemnify,defend
and hold harmless the City,their officers and employees,to the 1.38.1 Whenever any provision of the Contract Documents
fullest extent authorized by Sec.725.06(2)F.S.,which statutory requires the giving of written notice it shall be
provisions shall be deemed to be incorporated herein by reference deemed to have been validly given if delivered in
as if fully set forth herein. In the event that any action or person to the individual or to a member of the firm or
proceeding is brought against City by reason of any such daim or to an officer of the corporation for whom it is
demand, Contractor, upon written notice from City shall defend intended,or if delivered at or sent by registered or
such action or proceeding by counsel satisfactory to City. The certified mail, postage prepaid,to the last business
indemnification provided above shall obligate Contractor to defend address known to them who gives the notice.
at its own expense or to provide for such defense,at City's option,
any and all claims of liability and all suits and actions of every name 1.38.2 The Contract Documents shall remain the property of
and description that may be brought against City,excluding only the City. The Contractor shall have the right to keep
those which allege that the injuries arose out of the sole negligence one record set of the Contract Documents upon
of City,which may result from the operations and activities under completion of the Project.
this Contract whether the Work be performed by Contractor, its
Sub-Contractors,or by anyone directly or indirectly employed by 1.38.3 The duties and obligations imposed by these General
either. Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
1.36 DECISIONS ON DISAGREEMENTS: hereunder, and, in particular but without limitation,
the warranties,guarantees and obligations imposed
The City will be the initial interpreter of the Technical upon Contractor and those in the Special Conditions
Specifications. and the rights and remedies available to the City,
shall be in addition to,and shall not be construed in
1.37 CITY MAY TERMINATE: any way as a limitation of,any rights and remedies
available by law, by special guarantee or by other
If the Contractor is adjudged bankrupt or insolvent,or if they make provisions of the Contract Documents.
a general assignment for the benefit of their creditors, or if a
trustee or receiver is appointed for the Contractor or for any of 1.38.4 Should the City or the Contractor suffer injury or
their property,or if they file a petition to take advantage of any damage to its person or property because of any
debtor's act,or to reorganize under bankruptcy or similar laws,or if error,omission,or act of the other or of any of their
they repeatedly fails to supply sufficient skilled workmen or suitable employees or agents or others for whose acts they
materials or equipment,or if they repeatedly fail to make prompt are legally liable,claim shall be made In writing to the
payments to Sub-Contractors or for labor,materials or equipment other party within a reasonable time of the first
or they disregard laws,ordinances,rules,regulations or orders of observance of such in jury or damage.
any public body having jurisdiction, or if they disregard the
authority of the City,of if they otherwise violate any provision of, 1.39 WAIVER OF JURY TRIAL;
the Contract Documents,then the City may,without prejudice to
any other right or remedy and after giving the Contractor and the City and Contractor knowingly, irrevocably voluntarily and
surety ten(10)days written notice,terminate the services of the intentionally waive any right either may have to a trial by jury in
Contractor and take possession of the Project and of all materials, State or Federal Court proceedings in respect to any action,
equipment,tools,construction equipment and machinery thereon proceeding, lawsuit or counterclaim based upon the Contract
owned by the Contractor,and finish the Work by whatever method Documents or the performance of the Work there under.
they may deem expedient. In such case the Contractor shall not
be entitled to receive any further payment until the Work is 1.40 GOVERNING LAW:
finished. If the unpaid balance of the Contract Price exceeds the
direct and indirect costs of completing the Project, including The Contract shall be construed in accordance with and governed
compensation for additional professional services,such excess shall by the law of the State of Florida.
be paid to the Contractor. If such costs exceed such unpaid
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 8
'CITY OFSUNNY ISLES BEACH
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1.41 VENUE: relate to the Project. Contractor shall retain and make available to
City all such books and records and accounts, financial or
Venue of any action to enforce the Contract Documents shall be in otherwise,which relate to the Project and to any daim for a period
Miami-Dade County,Florida. of three years following final completion of the Project. During the
Project and the three year period following final completion of the
1.42 ARBITRATION: Project, Contractor'shall provide City access to its books and
records upon five days written notice.
It is the intention of the parties that whenever possible,if a dispute
or controversy arises hereunder then such dispute or controversy 1.44 $EVERABILITYt
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The If any provision of the Contract or the application thereof to any
decision rendered by the Arbitrator shall be final and binding upon person or situation shall to any extent, be held invalid or
the parties and judgment upon the award rendered by the unenforceable,the remainder of the Contract,and the application
arbitrator may be entered in any court having jurisdiction. of such provisions to persons or situations other than those as to
Arbitration shall be held in Miami-Dade County,Florida. All costs of which it shall have been held invalid or unenforceable shall not be
arbitration and attorneys'fees incurred by the parties shall be paid affected thereby,and shall continue in full force and effect,and be
by the non-prevailing party or, if neither party prevails on the enforced to the fullest extent permitted by law.
whole,each party shall be responsible for a portion of the costs of
arbitration and their respective attorneys' fees as may be 1.45 INDEPENDENT CONTRACTOR:
determined by the court on confirmation.
The Contractor is an independent Contractor under the Contract.
1.43 PROJECT RECORDS: Services provided by the Contractor shall be by employees of the
Contractor and subject to supervision by the Contractor,and not as
City shall have right to inspect and copy during regular business officers,employees,or agents of the City. Personnel policies,tax
hours at City's expense,the books and records and accounts of responsibilities, social security and health insurance, employee
Contractor which relate in any way to the Project,and to any claim benefits, purchasing policies and other similar administrative
for additional compensation made by Contractor,and to conduct an procedures, applicable to services rendered under the Contract
audit of the financial and accounting records of Contractor which shall be those of the Contractor.
End of Section
City of Sunny Isles Beach !Invitation to Bid No. 17-08-01 9
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Section 2
Special Terms and Conditions
2.1 PURPOSE OF BID:
The City's fleet consists of approximately 190 cars and light trucks. The goal of the City of Sunny
Isles Beach Fleet Department is to ensure their safe operation by having an effective
preventative maintenance program, including for general repairs. Vehicle & equipment repairs,
modification, preventive maintenance inspections and/or other work under this contract shall be
performed at the contractor's site.
The City has established minimum specifications, which include special and specific vehicle
maintenance requirements to assure the safe operation of the city's fleet vehicles. The contractor
shall provide industry certified mechanics, shop(s), service trucks, mechanic's tools, lifts, and any
waste disposal for vehicle fluids and/or materials, as well as any vehicle fluid spill clean-up as
needed for all work performed at the shop. The contractor shall furnish all necessary supervision,
labor, tools and parts and supplies necessary to provide the service for the City's fleet in
accordance with Manufacturer's recommendations in order to maintain factory warranties and
any extended warranties.
These services will continue on each City vehicle covered by this contract until it is disposed of by
the City. The City may add vehicles or remove vehicles from its list during the term of this
agreement at the discretion of the City. Any vehicles added to the contract shall be offered the
same bid prices as in the original bid.
2.2 PRE-BID CONFERENCE:
A Pre-Bid Conference for all potential Proposers is set for 10:00 a.m. on 08/23/2017 at the
First Floor Conference Room at the City of Sunny Isles Beach Government Center located at
18070 Collins Avenue, Sunny Isles Beach, Florida 33160.
2.3 TERM
The initial contract term shall be for one (1) year. This contract will commence upon execution by
both parties which shall be the effective date succeeding approval of the contract by the City
Commission, or designee, unless otherwise stipulated in the Notice of Award letter. The contract
shall be contingent upon the completion and submittal of all required documents. This contract
shall remain in effect until the completion of services, provided that the services rendered by
Firm during the contract period are satisfactory and that City funding is available as appropriated
on an annual basis. However, in the event funding is not appropriated on an annual basis during
any particular year within the contract period, the contract may be canceled upon thirty (30)
days written notice to Firm. In such an event, the City shall only be responsible for the
reasonable value of services performed prior to the effective date of termination.
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 10 .
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2.4 OPTIONS TO RENEW
Prior to, or upon completion, of that initial term, the City shall have the option to renew this
contract for an additional four (4) one year renewals.
Prior to completion of each exercised contract term, the City may consider an adjustment to the
price based on changes in the following pricing index: Consumer Price Index for Urban Wage
Earners and Clerical Workers (CPI-W): Miami — Fort Lauderdale, FL, and shall not exceed five
percent (5%). It is the vendor's responsibility to request any pricing adjustment under this
provision. For any adjustment to commence on the first day of any exercised option period, the
vendor's request for adjustment should be submitted 60 days prior to expiration of the then
current contract term. The vendor adjustment request should not be in excess of the relevant
pricing index change. If adjustment request is not received from the vendor, the City will assume
•
the vendor has agreed that the optional term may be exercised without pricing adjustment. Any
adjustment request received after the commencement of a new option period may not be
considered.
The City reserves the right to negotiate lower pricing for the additional term(s) based on market
research information or other factors that influence price. The City reserves the right to apply
any reduction in pricing for the additional term(s) based on the downward movement of the
applicable index.
The City reserves the right to reject any price adjustments submitted by the vendor and/or to not
exercise any otherwise available option period based on such price adjustments. Continuation of
the contract beyond the initial period, and any option subsequently exercised, is a City
prerogative, and not a right of the vendor. This prerogative will be exercised only when such
continuation is clearly in the best interest of the City.
Should the vendor decline the City's right to exercise the option period, the City may consider the
vendor in default which may affect the vendor's eligibility for future contracts.
2.5 METHOD OF AWARD
Award of this contract will be made to the lowest responsive, responsible vendor. If a vendor fails
to submit an offer for all items within the group, its offer for that specific group will be rejected.
The City reserves the right to award to multiple bidders. Award to multiple vendors may be
considered for the convenience of the City and does not exempt the primary vendor from
fulfilling its contractual obligations. Failure to perform as noted may result in the vendor being
deemed in breach of contract. The City may terminate the contract for default. The geographical
location of the proposers facility will be taken into consideration during the evaluation process.
2.6 MINIMUM REQUIREMENTS
The awarded vendor must meet the following minimum requirements;
• Must be ASE certified in medium / light duty truck repair and automobiles
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 11
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• Have a fully equipped and well established firm as required in this
solicitation and which may be verified by on-site inspection within ten
(10) mile radius of the City of Sunny Isles Beach.
• Bidder must be able to show a minimum of five (5) years of experience in
Fleet Maintenance Repair,
• Facility must provide security in the form of a fenced lot, or inside of a secure
building, for no less than four(4) standard sized vehicles simultaneously.
• Must provide at least 3 public or private sector clients' references of clients which
the firm has provided similar services listed within this bid.
• The bidder(s) is required to have the capabilities to perform routine, scheduled,
unscheduled, and any major component overhaul, rebuilding, repairing and
replacement capabilities.
• Bidder shall perform drug test screening on all employees and provide
pass/fail results to the City Manager or designee, upon request.
2.7 PRICE
If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor
shall remain fixed and firm during the term of contract.
2.8 PERFORMANCE BOND
Intentionally Omitted
2.9 DELIVERY
All bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until
such time as they are delivered to, and accepted by, an authorized City representative.
2.10 INSURANCE
Comprehensive General Liability with minimum limits of Two Million Dollars ($2,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the
Comprehensive General Liability policy, without restrictive endorsements, as filed by the
Insurance Services Office, and must include:
o Premises and Operation
o Independent Contractors
o Broad Form Property Damages
o Broad Form Contractual Coverage applicable to this specific Contract, including any hold
harmless and/or indemnification agreement.
o Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 12
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Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
o Owned Vehicles;
o Hired and Non-Owned Vehicles;
o Employers'Non-Ownership.
Before starting the Work, the vendor will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City's possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above-referenced policies.
The vendor agrees that if any part of the Work under the Contract is sublet, they will
require the Sub-vendor(s) to carry insurance as required, and that they will require the
Sub- vendor(s) to furnish to them insurance certificates similar to those required by the
City in this section.
2.10.1 Cancellation and Re-Insurance:
If any insurance should be canceled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance for the coverage specified in this section in order to
maintain coverage during the life of this Contract. All deductibles must be declared by
the Contractor and must be approved by the City. At the option of the City, either the
Contractor shall eliminate or reduce such deductible or the Contractor shall procure a
Bond, in a form satisfactory to the City, covering the same.
2.10.2 Garage Liability coverage for Garage Operations with minimum limits of not less than
One Million Dollars ($1,000,000) per occurrence. If the insurance includes a general
aggregate limit, that limit shall apply separately to this Agreement or shall be at least
three times the required per occurrence limit.
Garage keeper's Legal Liability with minimum limits of not less than One Million Dollars
($1,000,000) per occurrence. If the insurance includes a general aggregate limit, that
limit shall apply separately to this Agreement or shall be at least three times the required
per occurrence limit.
2.11 MONTHLY INVOICES PAYMENTS
Cut-off date is the close of the last business day of the month. Contractor shall submit by the
10th day of the following month Contractor's completed Statement of Services/Invoice. Should
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 13 -
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the 10th fall on a weekend or holiday, Contractor shall submit his application on the next
workday.
Contractor is advised that processing of invoices must follow this schedule, as the City has
funding requirements and other payment obligations which may prevent payment of late
Statement of Services for that month's billing cycle. A late Statement of Services with a
recommendation for payment will be paid in the next month's billing cycle.
2.12 WARRANTY
A. Type of Warranty Coverage Required
In addition to all other warranties that may be supplied by the bidder, the bidder shall
warrant its products and/or service against faulty labor and/or defective material, for a
minimum period of one (1) year after the date of acceptance of the labor, materials
and/or equipment by the City. This warranty requirement shall remain in force for the
full one (1) year period; regardless of whether the bidder is under contract with the City
at the time of defect. Any payment by the City on behalf of the goods or services
received from the bidder does not constitute a waiver of these warranty provisions.
B. Correcting Defects Covered Under Warranty
The bidder shall be responsible for promptly correcting any deficiency, at no cost to the
City, within 1 calendar day after the City notifies the bidder of such deficiency in writing.
If the bidder fails to honor the warranty and/or fails to correct or replace the defective
work or items within the period specified, the City may, at its discretion, notify the
bidder, in writing, that the bidder may be debarred as a City bidder and/or subject to
contractual default if the corrections or replacements are not completed to the
satisfaction of the City within 1 calendar day of receipt of the notice. If the bidder fails
to satisfy the warranty within the period specified in the notice, the City may (a) place
the bidder in default of its contract, and/or (b) procure the products or services from
another vendor and charge the bidder for any additional costs that are incurred by the
City for this work or items; either through a credit memorandum or through invoicing.
2.13 CRIMINAL HISTORY BACKGROUND CHECKS
Prior to the commencement of work, the City, at the bidders expense, will conduct a
comprehensive criminal background check by accessing the Florida Department of Law
Enforcement's (FDLE) Volunteer and Employee Criminal History System (VECHS). The City,
through the VECHS program will request fingerprint based criminal history background checks for
all contingent personnel hired under this contract. Through the VECHS program, the FDLE and
the Federal Bureau of Investigation (FBI) will provide state and national fingerprint based
criminal history information on applicants. All contingent personnel will be required to sign an
authorization for the City to access criminal background information. All costs shall be borne by
the bidder.
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 14
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2.14 DEFICIENCIES IN WORK TO BE CORRECTED BY THE VENDOR(NOT UNDER
WARRANTY)
The vendor shall promptly correct any and all apparent or latent deficiencies and/or defects in
work and/or any work that fails to conform to the contract documents; regardless of the
fabrication, installation or completion status of the overall task. All corrections shall be made
within five (5) calendar days after such rejected defects, deficiencies, and/or non-conformances
are verbally reported to the vendor by the City's project administrator, who may confirm all such
verbal reports in writing. The vendor shall bear all costs of correcting such rejected work. If the
vendor fails to correct the work within the period specified, the City may at its discretion, notify
the vendor in writing, that the vendor is subject to contractual default provisions if the
corrections are not completed to the satisfaction of the City within five (5) calendar days of
receipt of the notice. If the vendor fails to correct the work within the period specified in the
notice, the City shall place the vendor on default, obtain the services of another vendor to correct
the deficiencies, and charge the incumbent vendor for these costs; either through a deduction
from the final payment owed to the vendor or through invoicing. If the vendor fails to honor this
invoice or credit memo, the City may terminate the contract for default.
A. DELAY PENALTIES:
Should the vendor fail to make repairs within (5) working days (excluding Saturday, Sunday
and Federal Holidays) from the date of the agreement to repair; or fail to supply parts
needed to the City or other mutually agreed on repair facility within (5) working days from
the date of order; then a delay charge of $200.00 per day (excluding Saturday, Sunday and
Holidays) for each (8) hour day delay or part thereof, exclusive of Saturdays, Sundays and
Holidays, shall be charged to the Guaranteed Maximum Cost of Repairs.
2.15 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR
Unless otherwise provided in Section 3 (entitled "Technical Specifications"), of this solicitation the
vendor shall furnish all labor, material and equipment necessary for satisfactory contract
performance. When not specifically identified in the technical specifications, such materials and
equipment shall be of a suitable type and grade for the purpose of the warranty. All material,
workmanship, and equipment shall be subject to the inspection and approval of the City's Project
Manager.
2.16 LABOR AND MATERIAL CHARGES
The vendor shall provide the City with labor and materials in strict accordance with all solicitation
requirements on an as needed, when needed basis. Accordingly, the vendor shall indicate the
cost of this labor and materials on the submittal form included within this solicitation. The
vendor shall not offer an overtime hourly labor rate that exceeds 1 1/2 times the value of the
regular hourly labor rate. If non-compliance in either regard is evident either from the offer itself
or from subsequent evaluation proceedings, the offer shall be considered non-responsive and
ineligible for award. No parts, accessories, or supplies shall be used which might void the vehicle
manufacturer's warranty.
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 15
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2.17 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The vendor hereby acknowledges and agrees that all materials, except where recycled content is
specifically requested, supplied by the vendor in conjunction with this solicitation and resultant
contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the
event any of the materials supplied to the City by the vendor are found to be defective or do not
conform to specifications: (1) the materials may be returned to the vendor at the vendor's
expense and the contract cancelled or (2) the City may require the vendor to replace the
materials at the vendor's expense.
2.18 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON
PRICE QUOTES:
While the City has listed all major items within this solicitation which are utilized by City
departments in conjunction with their operations, there may be similar items that must be
:purchased by the City during the term of this contract. Under these circumstances, a City
..representative will contact the primary vendor to obtain a price quote for the similar items. If
'there are multiple vendors on the contract, the City representative may also obtain price quotes
.from these vendors. The City reserves the right to award these similar items to the primary
contract vendor, another contract vendor based on the lowest price quoted, or to acquire the
-items through a separate solicitation.
2.19 WORK ACCEPTANCE
This project will be inspected by an authorized representative of the City. This inspection shall be
performed to determine acceptance of work, appropriate invoicing, and warranty conditions.
2.20 DRUG AND ALCOHOL TESTING
The Contractor's employees must not possess, distribute, consume, use or cause to be used, any
controlled substance or alcohol on the Work sites. Any Contractor employee under the influence
of alcohol or a controlled substance must not be permitted to perform any Work under the
Contract. Any Contractor or Contractor employee found to be in violation of this requirement will
be permanently prohibited from performing any Work under this Contract. Actions taken under
this Article must not relieve the Contractor of the obligation to provide sufficient personnel to
perform adequate and timely Service as required in this Contract.
2.21 BACKGROUND CHECKS
The successful Proposer will be responsible for hiring the necessary personnel to conduct the
specified services and will comply with all federal, state, and local laws related to minimum wage,
social security, nondiscrimination, Americans with Disabilities Act ("ADA"), unemployment
compensation, and workers'compensation. All staff assigned to this contract shall be required, at
their sole cost and expense, to pass a criminal background check prior to award of the
contract. The criminal background check shall consist of a Florida Department of Law
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 16
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Enforcement ("FDLE") Florida Crime Information Center/National Crime Information Center
("FCIC/NCIC') criminal records check. Any employee not meeting this requirement will not be
permitted to work at any City facility.
END OF SECTION
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 17
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Section 3
Scope of Services / Technical Specifications
3.0 BACKGROUND
The City's fleet consists of approximately 191 cars and light trucks. The goal of the City of Sunny
Isles Beach Fleet Department is to ensure their safe and economical operation by having an
effective preventative maintenance program in place and providing for general repairs.
The City has established minimum specifications which include special and specific vehicle
maintenance requirements to assure the safe and economical operation of city fleet vehicles. The
successful repair facility shall possess appropriate facility, equipment, and professional staff with
the skills and experience needed to maintain the City's fleet in accord with Manufacturer's
recommended specifications. The facility shall have the ability to perform quality work, as solely
determined by the City of Sunny Isles Beach, qualifying it to maintain the City's fleet as specified.
The selected repair facility will, from the onset, be held to a very high level of
performance and efficiency in maintaining the City's fleet. The contractor shall furnish all
necessary supervision, labor, tools and parts and supplies necessary to provide the service for the
City's fleet in accordance with Manufacturer's recommendations in order to maintain factory
warranties and any extended warranties.
City of Sunny Isles Beach Approximate number of vehicles in Fleet by year Make and Model see
Attachment A.
3.1 SCOPE OF SERVICES
Preventative Maintenance (PM) - Scheduled inspection of the vehicle based on either time or
mileage. PM's are scheduled for either 3 months or 3,000 miles, whichever comes first. Select
vehicles due to their unique service are performed more frequently. A Preventative Maintenance
consists of a visual inspection of the vehicle for damage or missing parts, functional testing of
components, lubrication, tire rotation, and servicing as needed. The City averages 1,200 PM's a
year. The following should be performed:
Component Action *reflects additional charge over
PM rate
Visual inspect vehicle for damage or missing Advise accordingly
parts
Verify function of dash board warning Advise accordingly
indicators during prove out (key in crank
mode) advise if any warning indicators are
continuously on. Record idle miles for Police
units
Check horn & lights for operation. *Repair as needed
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 18
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Tires - Inspect for unusual wear or thread at *Replace as needed.
or below 4/32nd of an inch
Rotate tires (if spare is new, rotate into Part of PM
service) and inflate to manufacturers
recommendations
Parking and service brake Inspect for proper operation and advise
accordingly.
Inspect coolant, brake, power steering, Top off fluids and advise of any concerns.
transmission, rear axle, and washer fluid. *Any Level 3 leak, fluid leaking on the ground
must be repaired.
Engine oil Check oil level and condition prior to changing
it. Advise of any concerns. Next change oil
and filter. Fill to top of full line on dipstick
Check and Adjust Drive Belts Advise accordingly
Inspect wiper blade and washer pump *Replace as needed.
Air Filter *Replace as needed
Battery terminals Service (part of PM)
Transmission fluid and fuel filter *Replace at 30,000 mile intervals
Check Engine Cooling System, Hoses And *Replace as needed.
Clamps
Check Exhaust System Advise accordingly
Check Air Condition System, Freon Level Advise accordingly
3.2 TECHNICAL REQUIREMENTS
Replacement Parts — Replacement parts should be New Original Equipment unless noted
otherwise or agreed upon for a specific repair or authorized by the Fleet Manager or designee.
Where an O.E. has multiple lines, the premium line should be used (Example: Motorcraft use
Super Duty, AC Delco use OE Service).
Exceptions
1. Motor Oil must be of premium grade and meet Ford Motor Company's specifications for
5W-20 or 5W-30 Synthetic Blend for gasoline engines and 15W 40 Super Duty for diesel
engines. Going forward, manufacturers may switch to a full synthetic. Provision for price
adjustments will be noted below.
2. Brakes on Ford Motor Company vehicles should be Motorcraft Super Duty when available
or Motorcraft. For marked patrol units use Ford Original Equipment pads, not Motorcraft.
3. Transmission / Rear Axle Fluid / Refrigerant / Brake Fluid — Must be of high quality and
meet O.E. manufacturer's specifications.
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 19
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4. Wiper Blades — High quality refill (Anco or Trico is acceptable), for GM AC Delco
Advantage line is preferred.
5. Misc. supplies—hose clamps, wire connectors, etc. must be of high quality.
Minimum Requirements: Technicians must be certified by either the respective vehicle
manufacturer or ASE certified for the repairs being performed.
Contractor must have an ASE Certified Master Mechanic, on staff, for automobile and
light trucks, mechanics shall have the following ASE certifications:
• Al Engine Repair
• A2 Automatic Transmission/Transaxle
• A3 Manual Drive Train &Axles
• A4 Suspension &Steering
• A5 Brakes
• A6 Electrical/Electronic Systems
• A7 Heating and Air Conditioning
• A8 Engine Performance
Contractor shall be responsible for the appearance of all working personnel assigned to the
project (clean and appropriately dressed at all times).
All employees of the contractor shall be considered to be at all times the sole employees of the
contractor, under the contractor's sole direction, and not an employee or agent of the City of
Sunny Isles Beach.
Tires—The City purchases Goodyear tires using the State of Florida Contract and pricing. The
repairing facility shall either be able to provide tires accordingly or agree to stock and inventory
city supplied tires at no additional charges. All tires must be logged in and out electronically. The
city will pay for the mounting, balance, tire valves, and disposal of old tires upon usage at State
of Florida rate. The city will not be responsible for any other fees or charges.
Shop Equipment—The facility shall have sufficient high quality tools and equipment to service
late model vehicles (brake lathe, tire changer, tire balancer, alignment, tire pressure monitor
tools, and OBDII diagnostic equipment).
Repairs - Before providing repair work, cost estimates shall be provided to Fleet Management
detailing parts and labor required for the repair. No additional repairs will be allowed unless first
authorized by Fleet Management.
• If a cost estimate for repair appears unreasonable in view of prior cost experience and other
prevailing estimates, the City reserves the right to obtain services from another source.
• In no case shall the charge for labor exceed the bid price per hour times the numbers of hours
quoted at such time repairs were performed.
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 20
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3.3 HOURS OF OPERATION
Contractor shall at a minimum, provide for the operation of the facility six (6) days per week,
from 7:30 a.m. to 5:00 p.m. Monday through Friday, 7:30a.m to 4:OOp.m Saturday. When
applicable the City reserves the right to negotiate extended hours and or decrease hours, with at
least seven (7) days notice to Contractor.
Contractor shall operate the facility a minimum of 56 hours per week except for a holiday as
authorized by the City (New Year's Day, Thanksgiving, Christmas). Any changes in hours of
service (other than those dictated by emergencies) shall be made with prior approval by the City.
Successful contractor shall have access to check and respond to emails, at least 3x's a day,
morning, afternoon and late PM. Fine tuning to maximize revenues and minimum costs must be
an ongoing priority. It shall be recognized that City budget decisions may reduce or extend
operating hours.
3.4 PROTECTION
3.4.1 The contractor shall be solely responsible for City vehicles and equipment while in their
possession for maintenance and/or repairs.
3.4.2 Vehicles left at contractor's facility during non-business hours to complete service must
be stored in a secure area.
3.4.3 The Contractor must take all necessary precautions for the safety of employees in the
performance of the Work on, about or adjacent to the premises, and must comply with
all applicable provisions of Federal, State, and local laws, including, but not limited to the
requirements of the Occupational Safety and Health Act of 1970 (OSHA), and
amendments thereto, to prevent accidents or injury to persons on, about or adjacent to
the premises where the Work is being performed.
3.5 ESTIMATES
Bidder shall provide written "not to exceed"estimates on any repair. The estimate will include the
estimated number of hours, hourly rate, estimated material cost and completion date. It will be
the bidder's responsibility to ensure they have all the equipment and materials to provide
accurate estimates. No work shall be performed by the contractor before authorization is
provided by the City's Fleet Manager or designee.
3.6 HOURLY RATE
The hourly rates quoted shall include full compensation for labor, equipment use, and any other
cost to the bidder.
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 21
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3.7 QUALITY OF PARTS TO BE FURNISHED
Parts furnished to the City shall meet or exceed the quality of the parts furnished originally for
the equipment (OEM). However, if the original manufacturer has updated the quality of the parts
for current production, parts supplied under this contract shall equal or exceed the updated
quality. Failure to provide items of such quality will be cause for rejection and / or return of said
item. The burden of proof and cost of analysis will be the Contractor's. There will be no reboxing
of parts.
Rebuilt / remanufactured parts will have been dismantled and reconstructed as necessary: all
internal and external parts cleaned and made free from rust and corrosion; all impaired,
defective, or substantially worked parts restored to a sound condition or replaced with new,
rebuilt, or unimpaired used parts; all missing parts replaced with new, rebuilt, or unimpaired used
parts; and such other operations performed as are necessary to put the product in sound working
condition. Rebuilt or used parts must conform to the manufacturer's reconditioning tolerances.
Costs for lubricants, grease, and other similar materials used to maintain or repair city fleet
vehicles shall be included in the parts cost incurred by the Contractor and ultimately to be part of
the targeted operating budget costs in accordance with the provisions of this agreement.
3.8 PERFORMANCE STANDARDS
The Contractor needs to be fully aware of the fact that City departments that rely on vehicles to
perform their functions operate in a highly competitive environment and time for maintenance
and repair work is of the essence. With this in mind, the Contractor will meet the performance
standards noted below during the term of this agreement.
The Contractor will be expected to maintain these performance standards at all times. Labor
disputes, strikes, and other events, except those beyond the Contactors' control will not relieve
the Contractor of meeting these standards.
3.9 VEHICLE TURNAROUND TIME STANDARDS
The following percentages of all maintenance and repair work must be completed within 24 hours
of the vehicles delivery to the garage or within 24 hours of notification of maintenance
requirements (excluding weekends and non-working holidays):
General Fleet Vehicles 85% of the time
One-Ton or Smaller Vehicles 80% of the time
Larger than One-Ton Vehicles 75% of the time
(Includes Construction Equipment
&other specialty equipment)
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 22
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No more than 5% of all vehicles will be out of services for maintenance or repair for more than
48 hours per trip to the garage with the following exceptions:
A. Accident or Vandalism Repair: If the cost of repair is less than $2,000, the repair must
be completed within ten (10) calendar days of the damage notification. If the cost of
repair is $2,000 or greater, the repair must be accomplished within twenty (20) calendar
days from the date of damage notification.
B. Vehicles awaiting repair authorization from the City: In cases where the Contractor is
awaiting repair authorization from the City to proceed with a given repair, the period
from which turnaround time is measured will begin with the City's authorization to
process with the repair.
C. Major component overhauls or replacements: Major component overhauls or
replacements within the first four (4) months of the initial contract year will require
written authorization from the City. The amount of time allowed for these repairs will be
decided by the City as a function of the need for the vehicle and the nature of the repair.
D. Vehicles Exempted by the City: In instances where the City decides that it would be in
the City's best interest to temporarily waive vehicles turnaround performance standards
for all or selected vehicles, the City will provide the Contractor written notification of this
decision including specification of the time period for which these standards will be
relaxed.
The Contractor is responsible for notifying the representative of user departments by telephone,
email or in person when any vehicle will be out-of-service for maintenance or repair for more
than 24 hours.
3.10 REWORK
All rework must be performed within 24 hours after City notification of corrective action.
3.11 AD HOC REPORTS
The Contractor may be required to assist in the generation of any ad hoc reports as the City or
any of its user departments may request. In addition some users may require copies of repair
orders when vehicles are picked up to document costs incurred that are eligible for Federal
reimbursement. All such requires must go through the City's Fleet Manager.
END OF SECTON
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 23
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SECTION 4
PROPOSAL FORMAT
4.0 FORMAT
Proposers must submit (1) original and four (4) copies of the Proposal. The original Proposal must
contain an original signature. Be sure that the individual signing the Proposal is authorized to commit the
Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the name of
the Proposer, the RFP number, and the page number. The City reserves the right to request additional
data or material to support Proposals. All material submitted in response to the RFP will become the
property of the City.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format. Failure to submit all documentation in response to items
#1 through #9 of this section 5 may result in the proposal being deemed non-responsive and may result
in the proposer's bid not being considered, in the City's Sole Discretion.
I. Company Information
• In response to this Proposal, all Proposers must provide the following:
• Name of Agency/Company (including any "Doing Business As" names)
• Company Locations.
• Internet Web Site Address (if any).
• Details of Entity Business Structure (Corporation, Partnership, LLC).
• Date Founded.
• Home office address, telephone number, and local address and phone number.
• List of any outstanding litigation that would threaten the viability of the firm or the
performance of this contract.
• Proof of insurance.
• Indication of how long it would take to implement service after authorized to begin.
• Hours of operation
II. Qualifications
• Include licenses and certificates such as the ASE Certified Master Mechanic.
• A schedule of proposed services. The schedule should include the Proposer's
understanding of the issues and tasks of the project at hand.
III. Staffing
Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that
will be assigned to this project as well as experience and qualifications. The size and experience of the
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 24
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company staff pool from which staff assigned to the contract can be drawn. The composition of the staff
team should include:
• The names of the employees in the area responsible for this contract
• Their function in the company.
• The name of the person who will be responsible for the coordination of work.
IV. APPROACH / METHODOLOGY
Proposer's approach methodology to providing the services requested in this solicitation
• Suitability of the methodologies and approaches used in achieving tasks
• Overall organization to completing the project
• Ability to meet desired timelines and deadlines
V. COST PROPOSAL- See Attachment A
VI. REFERENCES
Each Proposer must submit a list of three (3) public or private sector clients' references of current and
past customers of which they have provided services within the past five(5)years of similar scope and
size of those described herein.
• Each Reference must be supplied on client's letterhead.
• Each Reference letter must me signed with contact person and phone number.
The City retains the right to request any additional information pertaining to the Proposer's ability,
qualifications and procedures used to accomplish all work under the contract as it deems necessary to
ensure safe and satisfactory work.
Please include with Attachment B
VII. MANAGEMENT INFORMATION—Include as an attachment.
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 25
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DELIVER TO: INVITATION TO BID
City of Sunny Isles Beach SECTION 5 OPENING: 10:00 A.M.
City Clerk BID SUBMITTAL FORMS . 09/5/2017
18070 Collins Avenue
Sunny Isles Beach, FL 33160
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of
08/11/2017 Pages 28 through 38
Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the
address shown above until the above stated time and date, and at that time, publicly opened for
furnishing the supplies or services described in the accompanying Bid Submittal Requirement.
ITB 17-08-01
Fleet Maintenance& Repair Services
A Bid Deposit in the amount of 00/0 of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 0%of the total amount of the bid will be required upon execution
of the contract by the successful bidder and City of Sunny Isles Beach
Procurement Aaent: Firm Name:
Genesis Cuevas
The Goodyear Tire & Rubber company
Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 28 OF SECTION 5 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 26
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BID SUBMITTAL FORM
Bid Title: Fleet Maintenance& Repair Services
The undersigned Proposers propose and agree, if this Bid is accepted, to enter into an agreement with
The City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all
Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract
Time indicated in this Bid and in accordance with the other terms and conditions of the Contract
Documents.
The Proposers accept all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposers agree
to sign and submit the Agreement with the Bonds and other documents required by the Bidding
Requirements within ten days after the date of the City's Notice of Award.
In submitting this Bid, the Proposers represent, as more fully set forth in the Agreement, that:
• The Proposers have familiarized themselves with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
• The Proposers have given the City written notice of all conflicts, errors,
discrepancies that it has discovered in the Contract Documents and the written
resolution thereof by City is acceptable to the Proposers.
• This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization, or corporation;
the Proposers have not directly or indirectly induced or solicited any other
Proposers to submit a false or sham Bid; the Proposers have not solicited or
induced any person, firm or corporation to refrain from Bidding; and the
Proposers have not sought by collusion to obtain for itself any advantage over
any other Proposers or over the City.
The Proposers understand and agree that the Bid is for unit prices to furnish and install individual Work
Items for maintenance and/or repair work, complete in place. Estimates are provided for the purposes of
Bid Evaluation and to establish unit prices for individual Work Items for maintenance and/or repair work
to be contracted by the City under individual Purchase Orders, based on the unit prices established under
this Bid.
The City and the successful Proposers will establish completion times for each individual Work Item and
the successful Proposers agree that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 27
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Firm Name:
The Goodyear Tire & Rubber Company
Street Address:
12850 West Dixie Hwy ,North Miami, FI, 33161
Mailing Address(if different):
Telephone No. 305-891-4648 Fax No. 305-847-2471
Email Address: gsr2556@goodyear.com FEIN No. 3/ 4-0 / 2/1j 3 201/0
*"By signing this document the bidder agrees to all Terms
Signature:
."111",400/111-71,,,--;?"'
(Signatur- s •razed agent)
Print Name: Allan E Alcerro
Title: Store Manager
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 28
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SECTION 6
MANAGEMENT INFORMATION
Proposers and their subcontractor must have prior successful experience performing
maintenance and repair services on automobiles, trucks and other vehicles, must be
licensed to conduct business in the State of Florida, and must possess all permits,
licenses, certifications, approvals, equipment, materials, and staff necessary to perform
and/or carry out the requirements of the contract. Please supply the information requested
below. Attach additional sheets, if necessary, to provide required information.
Company Name: The Goodyear Tire & Rubber Company
Address: 12850 West Dixie Hwy, North Miami , FL, 33161
Primary Contact: Allan Alcerro
Email: gsr2556@goodyear.com
Phone Number: (305)891-4648
1. Number of years company has been in the business of vehicle maintenance and
repairs services: 40 .
2. Number of repair employees: 10
3. Hours of operation: Mon-Sat 7am-7pm Sunday 8am-5pm
4. Is your company registered with the Florida Department of Agriculture and Consumer
Services (FDACS) per the Florida Motor Vehicle Repair Act?
5. Have you included copies of ASE Certified Master Mechanic certificates for your
technicians?
6. Proximity to City of Sunny Isles Beach City Hall 6.3
7. Name of Shop Manager(s) Goodyear auto service
8. Has your shop ever been a subject of Better Business Bureau action? yes) No
9. How many bays are available for vehicles? 8
10. The contractor shall attach a copy of their drug and alcohol testing policy.
11. List subcontractors
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 29
•
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• } 18070 Collins Avenue -.
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Section 7
PRICE PROPOSAL
UNIT PRICE: Unit price should be numeric. Unit price left blank will be deemed "no bid"and
a price of$0 will be deemed"included at no charge"
GROUP #1 - CARS AND TRUCKS UP TO 11/2 TON
Preventive Maintenance per Section 3.1
A Indicate the actual Posted Shop Labor Rate $
110.00
B Percentage Discount from the Posted Shop Labor 15
Rate
C Discounted Hourly Shop Labor Rate $
93.50
AND
Percentage Discount off the O.E.M. / MSRP List for parts wo
5
FLAT RATE SERVICES
No. Description Extended Cost
D Alignment of Front Axle Only (complete) $
64.95
E Alignment of Front and Single Rear Axle (complete) $
64.95
F Oil Change $
(Up to 5 quarts of Oil and Oil Filter 19.95
F.1 Synthetic Oil Change $
(Up to 5 quarts of Oil and Oil Filter) 49.95
GROUP #2-TRUCKS OVER 11/2 TON
Preventive Maintenance per Section 3.1
A Indicate the actual Posted Shop Labor Rate $
110.00
B Percentage Discount from the Posted Shop Labor %
Rate
15.00
C Discounted Hourly Shop Labor Rate $
93.50
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 30 .
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•' - CITY OF SUNNY ISIES;BEACFi,
18470 Collins Avenue
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AND
Percentage Discount off the O.E.M. / MSRP List for parts 5
FLAT RATE SERVICES
No. Description Extended Cost
D Alignment of Front Axle Only (complete) $
64.95
E Alignment of Front and Single Rear Axle (complete) $
64.95
F Oil Change $
(Up to 5 quarts of Oil and Oil Filter 19.95
F.1 Synthetic Oil Change $
(Up to 5 quarts of Oil and Oil Filter 49.95
Reference Required Document Acknowledgment
Section
Drug and Alcohol Testing Program x
(The contractor shall either attach a copy of their drug and alcohol
testing policy and/or acknowledge that a policy will be developed
an adhered to during the life of this contract.)
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 31
a CITY OF SUNNY IsL SrBEACH• x •
a - 18070 Collins Avenue
� "" a :Sunny Isles•Beach, Florida 331;60 'ft' •
}� :305:947.0'606 • • ,°` r
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ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME: The Goodyear Tire & Rubber Company
AUTHORIZED SIGNATURE: ii�// DATE: 09/05/2017
TITLE OF OFFICER: Store Manag-
City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 32
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City of Sunny Isles Beach I Invitation to Bid No. 17-08-01 33
SJpNY istF
COQ._t= •><as F,
``,;- NON - COLLUSION AFFIDAVIT
rte ,f. : City of Sunny Isles Beach
18070 Collins Avenue
if D''•F Loa`°' Sunny Isles Beach,FL 33160
c.",o. suµ'''� Telephone:(305)947-0606 Fax:(305)949-3113
STATE OF FLORIDA )
COUNTY OF DADE ) )
The undersigned being first duly sworn as provided by law,deposes,and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County,in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
The Goodyear Tire & Rubber Company
(Name of Corporation,Partnership,Individual,etc.)
a Tire & service repair formed under the laws of Ohio
(Type of Business) (State)
of which he is .
(Sole Owner,Partner,President,etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein,or any officer of the City of Sunny Isles Beach,Florida is directly interested therein.
This Bid is genuine and not collusive or a sham;the person,firm or corporation named above in Paragraph 10.2 has not colluded,conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation,to put in a sham Bid, or that such person, firm or
corporation,shall refrain from Bidding, and has not in any manner,directly or indirectly, sought by agreement or collusion,or communication
or conference with any person,firm or corporation,to fix the prices of said Bid or Bids of any other proposers;and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2,has directly or indirectly submitted said Bid or the contents thereof,or divulged information or data relative thereto,to any association or
to any member or agent thereof.
AFFIANT'S NAME AFFIANT'S TITLE
TAKEN,SWORN AND SUBSCRIBED TO BEFORE ME this day of ,201_.
Personally Known or Produced Identification ,•
Type of identification
(Affix seal here)
NOTARY PUBLIC(name printed or typed)
1 of 7
•
SvµNY ts4e
S
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
do;9J•FLOROQ'•�' Sunny Isles Beach,FL 33160
' of W. Telephone:(305)947-0606 Fax:(305)949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted to City of Sunny Isles Beach
by Allan Alcerro
tpnnt individual's name and tale)
for The Goodyear tire & Rubber Company
1pnnt name of entity submitting sworn statement)
whose business address is:
12850 West Dixie Hwy,North Miami,FI,33161
and (if applicable) its Federal Employer Identification number(FEIN) is 34-0253240
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement: .)
2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
3. I understand that "convicted" or"conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
2 of 7
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By: 'A�
(Signatur
Alla •Icerro
(Printed Name)
Store Manager
(Title)
Sworn to and subscribed before me this 05 day of September , 20 17 , by
(AFFIX NOTARY STAMP HERE)
Signature: Notary Public—State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
10/1998 3 of 7
SJ$NY 4,,
'o ,.. . ' _�--, EQUAL OPPORTUNITY /
ti 9
n
V =
• `-. : AFFIRMATIVE ACTION
tiF FLoa . City of Sunny Isles Beach
'''',or su.'�� 18070 Collins Avenue
Sunny Isles Beach,FL 33160
Telephone:(305)947-0606 Fax:(305)949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: /: />
Title: Store Manger
Firm: The Goodyear Tire Rubber& Company
Address: 12850 West Dixie Hwy, FI, 33161
4 of 7
�SJNNY is4e CONFLICT OF INTEREST
'=�'� City of Sunny Isles Beach
_ - }` = 18070 Collins Avenue
Sunny Isles each,FL 33160
��� Telephone:(305)947-0606 Fax:(305)949-3113
��FLO A'Or 4`7
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Y of si.o,
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers
must disclose with their Bids,the name of any officer,director,partner,associate or agent who is also an officer or
employee of the City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF DADE
BEFORE ME,the undersigned authority,personally appeared Allan Alcerro
who was duly sworn,deposes,and states:
1. I am the Store Manager of The goodyear Tire & Rubber Company with a local
office in 12850 West Dixie Hwy, North Miami,FI,33161 and principal office
in 200 Innovation Way,Akron , Oh,44316-0001
2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No.
described as . The Affiant has made diligent
inquiry and provides the information contained in this Affidavit based upon his own knowledge.
3. The Affiant states that only one submittal for the above Bid is being submitted and that the above named
entity has no financial interest in other entities submitting Bids for the same project.
4. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement,
participated in any collusion,or otherwise taken any action in restraints of free competitive pricing in connection
with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the
completion of negotiations if necessary and execution of the Contract for this project.
5. Neither the entity nor its affiliates,nor anyone associated with them,is presently suspended or otherwise
ineligible from participation in contract letting by any local,State,or Federal Agency.
6. Neither the entity,nor its affiliates,nor anyone associated with them have any potential conflict of
interest due to any other clients,contracts,or property interests for this project.
7. I certify that no member of the entity's ownership or management is presently applying for any employee
position or actively seeking an elected position with the City of Sunny Isles Beach.
8. I certify that no member of the entity's ownership or management,or staff has a vested interest in any
aspect of the City of Sunny Isles Beach.
9. In the event that a conflict of interest is identified in the provision of services, I,on behalf of the above
named entity,will immediately notify the City of Sunny Isles Beach.
Dated this 05 day of september ,2017 .
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this day of , 20 ..........
❑ Personally Known,OR
❑ Produced Identification -Type of Identification
NOTARY PUBLIC STATE OF FLORIDA
5 of 7
SJNNY�S�f
0�
DISPUTE DISCLOSURE
`� .. • City of Sunny Isles Beach
r 18070 Collins Avenue
?,. '1.,.o9'‘° , Sunny Isles Beach,FL 33160
or suo' Telephone:(305)947-0606 Fax:(305)949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please
explain in the space provided, or on a separate sheet attached to this form.
1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5)years?
YES NO X
Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES NO X
Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES NO X If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
The Goodyear Tire & Rubber Corn 09/05/2017
Firm Date
/// Allan Alcerro Store Manager
Authorized Si;j%== Print or Type Name and Title
6 of 7
soNNY1$ e.
_� :; ANTI - KICKBACK
V
City of Sunny Isles Beach
• • 18070 Collins Avenue
•
•FL9`
O 'O 5 Sunny Isles Beach,FL 33160
c' o.
so.''O Telephone:(305)947-0606 Fax:(305)949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
COUNTY OF DADE )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: Allan Alcerro
Title: Store Manager
The foregoing instrument was acknowledged before me this 05 day of
September , 20 17 , by Allan alcerro [name
of person], as Store Manger [type of authority], for
The Goodyear Tire & Rubber Company [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
Notary Public — State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
7 of 7
Form W-9 Request for Taxpayer Give Form to the
(Rev.December 2014) requester.Do not
Department of the Treasury Identification Number and Certification send to the IRS.
Internal Revenue Service
1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank.
The Goodyear Tire& Rubber Company
c.i 2 Business name/disregarded entity name,if different from above
a)
rn
es
a 3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Exemptions(codes apply only to
c certain entities,not individuals;see
❑IndividuaVsole proprietor or Q C Corporation 0 S Corporation ❑ Partnership ❑Trust/estate instructions on page 3):
a c single-member LLC Exempt payee code(if any)
y ❑Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=partnership)►
pNote.For a single-member LLC that is disregarded,do not check LLC;check the appropriate box in the line above for
Exemption from FATCA reporting
l' ythe tax classification of the single-member owner. code(if any) D
C
1 0 Other(see instructions)lo- plpphs to acomma maintained outside the U.S.)
lEE 5 Address(number,street,and apt.or suite no.) Requester's name and address(optional)
u
a 200 Innovation Way
to
a) 6 City,state,and ZIP code
in Akron OH 44316-0001
7 List account number(s)here(optional)
Part I Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid I Social security number
backup withholding.For individuals,this is generally your social security number(SSN).However,for a
resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other -
-
entities,it is your employer identification number(EIN).If you do not have a number,see How to get a
TIN on page 3. or
Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for I Employer Identification number
guidelines on whose number to enter. 3 4 -1 p 12 I 5 3 12 14 I O
Part II Certification
Under penalties of perjury,I certify that:
1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and
2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the'Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3. I am a U.S.citizen or other U.S.person(defined below);and
4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct.
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage
interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and
generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the
instructions on page 3.
Sign Signature of LI 1. t ) X" - "_ / li/i 7
Here V.S.person P. fi L Date IP.
General Instructions ( •Form 1098(home mortgage interest),1098-E(student loan interest),1098-T
(tuition)
Section references are to the Internal Revenue Code untiess otherwise noted. •Form 1099-C(canceled debt)
Future developments.Information about developments affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured property)
as legislation enacted after we release it)is at www.irs.gov/fw9.
Use Form W-9 only If you are a U.S.person(including a resident alien),to
Purpose of Form provide your correct TIN.
It you do not return Form W-9 to the requester with a TIN,you might be subject
An individual or entity(Form W-9 requester)who is required to file an information to backup withholding.See What is backup withholding?on page 2.
return with the IRS must obtain your correct taxpayer identification number(TIN)
which may be your social security number(SSN),individual taxpayer identification By signing the filled-out form,you:
number(ITIN),adoption taxpayer identification number(ATIN),or employer 1.Certify that the TIN you are giving is correct(or you are waiting for a number
identification number(EIN),to report on an information return the amount paid to to be issued),
you,or other amount reportable on an information return.Examples of information 2.Certify that you are not subject to backup withholding,or
returns include,but are not limited to,the following:
•Form 1099-INT(interest earned or paid) 3.Claim exemption from backup withholding if you are a U.S.exempt payee.If
applicable,you are also certifying that as a U.S.person,your allocable share of
•Form 1099-DIV(dividends,including those from stocks or mutual funds) any partnership income from a U.S.trade or business is not subject to the
•Form 1099-MISC(various types of income,prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected income,and
•Form 1099-B(stock or mutual fund sales and certain other transactions by 4.exempt from thertify that FATCA code(s)eneed on this form(if ny)indicating that you FATCA reporting,srcorre t.See What are
is FATCA reporting?on
brokers)
page 2 for further Information.
•Form 1099-S(proceeds from real estate transactions)
•Form 1099-K(merchant card and third party network transactions)
Cat.No.10231X Form W-9(Rev.12-2014)