HomeMy WebLinkAboutRFP 17-11-01 Towing Services
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 1
Request for Proposals
Services
TOWING SERVICES
RFP 17-11-01
Advertisement Date: Thursday, November 9, 2017
Non-Mandatory Pre-Bid Conference: Monday, November 20, 2017 at 2:00 PM
All Questions Due: Monday, November 27, 2017 by 5:00 PM
Submission due date: Monday, December 11, 2017 at 2:30 PM
Submit to:
Attn: City Clerk
Sunny Isles Beach Government Center
18070 Collins Avenue 4TH Floor
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 2
TABLE OF CONTENTS
Table of Contents Page 2
Legal Advertisement/Notice to Bidder Page 3
Instructions to Bidder / General Terms Section 1 Page 4
Special Terms & Conditions Section 2 Page 10
Scope of Work / Technical Specifications Section 3 Page 17
Evaluation Process Section 4 Page 27
Proposal Format Section 5 Page 29
Bid Submittal Form Section 6 Page 32
Affidavits
Non-Collusive Affidavit Page 1 of 7
Public Entity Crimes Page 2 of 7
Equal Opportunity / Affirmative Action Statement Page 4 of 7
Conflict of Interest Statement Page 5 of 7
Dispute Disclosure Form Page 6 of 7
Anti-Kickback Affidavit Page 7 of 7
Attachments
Attachment "A" Maximum Non-Consent Towing Rates
Attachment "B" Equipment List
Attachment “C” Proposal for Towing Services
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 3
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
Towing Services
Request for Proposals No. 17-11-01
The Bid Specifications for this Request for Proposal are available from DemandStar by calling (800) 711 -
1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined
at the City of Sunny Isles Beach – Office of the City Clerk. Vendors who obtain the Bid Specifications from
sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response
package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days
prior to the submittal date to all vendors who are listed on the official list. The City may not accept
incomplete Bids.
Bids shall be on a lump sum basis; segregated Bids will not be accepted. Sealed Bids will be received by
the City Clerk no later than 2:30 PM on Monday, December 11, 2017 at the Sunny Isles Beach
Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids
received after this time will not be considered. The City is under no obligation to return Bids. Timely
submitted Bids will be opened publicly and read aloud at this time.
The envelope containing the sealed Bid must be clearly marked:
“FORMAL BID ENCLOSED”
Towing Services
Request for Proposals No. 17-11-01
OPENING DATE AND TIME: 2:30 PM on Monday, December 11, 2017
The City reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
Owner in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of
Sunny Isles Beach.
All questions regarding Request for Proposal No. 17-11-01 shall be directed in writing to Mauricio Betancur,
CMC, City Clerk, at least five (5) business days prior to the date of the Bid opening. Questions may be
submitted via email to: MBetancur@sibfl.net or via facsimile (305) 792-1563 or via regular mail at:
Mauricio Betancur, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach,
FL 33160.
Mauricio Betancur, CMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning this Request for Proposals or any required
need for clarification must be made to Mauricio Betancur, CMC, City
Clerk via email to: MBetancur@sibfl.net or via facsimile (305) 792-
1563 or via regular mail at: Mauricio Betancur, CMC, City Clerk, City
of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL
33160. Such requests for clarification/explanation or questions must
be made in writing to Mauricio Betancur, CMC, Deputy City Clerk, at
least five (5) business days prior to the date of the Bid opening.
Interpretations or clarifications considered necessary by the City will
be issued by addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan
holders’ list as having received the Request for Qualification
documents. Only questions answered by written addenda shall be
binding. Oral interpretations or clarifications shall be without legal
effect. No plea of ignorance or delay or required need of additional
information shall exempt a Respondent from submitting their
submission on the required date and time as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via internet lists of all plan holders for each Request for
Proposal, Request for Proposal, and request for qualifications. The
information is available on-line at www.demandstar.com or by calling
the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered
proposers (those who have been registered as receiving a Bid
package) receive the documents. It is the responsibility of the
vendor prior to the submission of any Bid to check the above website
or contact the Office of the City Clerk at (305) 792-1703 to verify any
addenda issued. The receipt of all addenda must be acknowledged
on the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease five (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City
Clerk by calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Contractor,
supplier, sub-Contractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.107, for
category two for a period of 36 months from the date of being placed
on the convicted vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within
this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all other
items required within this Request for Proposal must be executed)
and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by the
proposers. No changes or corrections will be allowed after Bids are
opened. Bids must contain an original, manual signature of an
authorized representative of the company.
1.9 WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence on the
part of the Proposers in preparing the Bid confers no right for the
withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice
to Bidder. It is the responsibility of the proposers to insure that the
Bid reaches the Office of the City Clerk on or before the closing hour
and date stated on the Request for Proposal. After the Bid opening,
the contents of the Bid Form will be made public for the information
of vendors and other interested parties who may be present either
in person or by representative. Bids that are received after the Bid
opening time will not be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Proposers facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Proposers, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
1.11.2 Cancellation: Failure on the part of the Proposers to
comply with the conditions, specifications,
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 5
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Contractor, which
shall be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this
Bid. The vendor will have ten (10) calendar days after notification of
the award by the City to execute the Agreement and provide the
required Performance Bond.
The Proposer who has the Contract awarded to it and who fails to
execute the Agreement and furnish the Performance Bond and
Insurance Certificates within the specified time shall forfeit the Bid
Security that accompanied their Bid, and the Bid Security shall be
retained as liquidated damages by the City, and it is agreed that this
sum is a fair estimate of the amount of damages the City will sustain
in case the Proposer fails to enter into the Contract and furnish the
Bonds as herein before provided. Bid Security deposited in the form
of a cashier’s check drawn on a local bank in good standing shall be
subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name,
or vendor catalog is mentioned whether or not followed by the words
"approved equal" it is for the purpose of establishing a grade or
quality of material only. Vendor may offer equals with appropriate
identification, samples, and/or specifications on such item(s). The
City shall be the sole judge concerning the merits of items Bid as
equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to return
the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample must
be labeled with the Proposers name and manufacturer's brand name
and delivered by them within ten (10) calendar days of Proposers
receipt of the “Notice to Proceed”, unless schedule indicates a
different time. If samples are requested subsequent to the Bid
opening, they should be delivered within ten (10) calendar days of
the request. The City will not be responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery,
it shall be the responsibility of the successful Proposers to notify the
City at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach reserves the
right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposer warrants that the product(s) supplied to the City
conforms in all respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-up
and compliance of all items under Warranty/Guaranty and complete
all forms for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposer warrants that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The Proposer agrees to indemnify
City from any and all liability, loss, or expense occasioned by any
such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The Proposer shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each Proposer submitting a Bid on this
Request for Proposal shall include a copy of the company’s local
business tax/occupational license(s) with the Bid response. For
information specific to City of Sunny Isles Beach local business
tax/occupational licenses, please call Code Enforcement & Licensing
at (305) 792-1705. If the contractor is operating under a fictitious
name as defined in Section 865.059, Florida Statutes, proof of
current registration with the Florida Secretary of State shall be
submitted with the Bid. A business formed by an attorney actively
licensed to practice law in this state, by a person actively licensed by
the Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other commercial
entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the
appropriate agency and/or proof of current active status with the
Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Proposers shall be liable for any damages or loss to
the City occasioned by negligence of the Proposers (or their agent)
or any person the Proposers has designated in the completion of
their contract as a result of the Bid. Contractor shall be required to
furnish a copy of all licenses, certificates of competency or other
licensor requirements necessary to practice their profession as
required by Florida State Statute, Miami-Dade County, and City of
Sunny Isles Beach Code. Contractors shall include current Miami-
Dade County Certificates of Competency. These documents shall be
furnished to the City along with the Bid response. Failure to furnish
these documents or to have required licensor will be grounds for
rejecting the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 6
Proposers shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Proposers must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Proposers and insurer to notify the
City Manager of the City of Sunny Isles Beach of cancellation, lapse,
or material modification of any insurance policies insuring the
Proposers, which relate to the activities of such vendor and the City
of Sunny Isles Beach. Such notification shall be in writing, and shall
be submitted to the City finance support service director thirty (30)
days prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
Commission action. The Proposers hereby holds the City harmless
and agrees to indemnify City and covenants not to sue the City by
virtue of such rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance required
by this Bid without prior written consent of the City Manager. Any
award issued pursuant to the Request for Proposal and monies which
may be due hereunder are not assignable except with prior written
approval of the City Manager. Further, in the event that the majority
ownership or control of the Contractor changes hands subsequent to
the award of this contract, Contractor shall promptly notify City in
writing (via United States Postal Service – Certified Mail, Return
Receipt Requested) of such change in ownership or control at least
thirty (30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the City
of Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Contractor, their agents, servants or employees in
the provision of goods or the performance of services pursuant to
this Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within (5) calendar days by the vendor at
their own expense and redelivered at their expense. Rejected goods
left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
its own property. Rejection for non-conformance or failure to meet
delivery schedules may result in the Contractor being found in
default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold the
Proposers responsible for any excess costs occasioned or incurred
thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor cannot
provide an item(s) or service(s) in a timely manner as requested, to
seek other sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Contractor covering the Work to
be performed, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer of the Proposers submitted on
the prescribed form setting forth the
prices for the Work to be performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Contractor and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Contractor signed
by the City authorizing an addition,
deletion or revision in the Work, or an
adjustment in the Contract Price or the
Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Contractor's
Bid, the Bonds, the Notice of Award, the
Agreement between the City and
Contractor as well as any addenda
thereto, these General Conditions,
Special Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
Request for Proposal, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Contract Price: The total monies payable to the
Contractor under the Contract
Documents.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 7
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Proposers stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Contractor
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City performs
all necessary searches, inquiries, exploration, and analysis of the
Bids. The Bid shall be awarded to the lowest responsible and
responsive proposer whose Bid best serves the interests of and
represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the City Code. No Notice of Award will
be given until the City has concluded any investigation(s) as they
deem necessary to establish the Proposer’s capability to perform the
Services as described in this RFP, ITB, RFQ or ITQ, as substantiated
by the required professional experience, client references, technical
knowledge and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the financial
capability of the Proposer to perform the Work in accordance with
the Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
Proposers on the basis of these queries and investigations and who
does not meet the City’s satisfaction, even though the firm may be
the lowest dollars and cents Bid. In analyzing Bids, the City will also
take into consideration client references, past work experience and
work product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Proposers a Contract for execution within ninety (90) days
after opening of Bids. The City specifically reserves the right to award
the contract to a proposer who is not necessarily the lowest dollars
and cents proposers on the basis of the results of these queries and
investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond,
the Certificates of Insurance and such other Documents as required
by the Contract Documents shall be executed and delivered by
Contractor to the City within ten (10) calendar days of receipt of the
Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Contractor observes that the Specifications are at variance therewith,
they will give the City prompt written notice thereof, and any
necessary changes shall be adjusted by an appropriate modification.
If the Contractor performs any Work knowing it to be contrary to
such laws, ordinances, rules and regulations, and without such notice
to the City, they will bear all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 23-00-477131-54C appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Contractor shall defend,
indemnify and hold harmless the City, its officers, agents and
employees, from or on account of any injuries or damages, received
or sustained by any person or persons during or on account of any
operations connected with the Work described in the Contract
Documents, or by or in consequence of any negligence in connection
with the same; or by use of any improper materials or by or on
account of any act or omission of the said Contractor or his Sub-
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 8
Contractor, agents, servants or employees. The Contractor will
defend, indemnify and hold harmless the City and their agents or
employees from and against all claims, damages, losses and
expenses including attorneys' fees arising out of or resulting from
the performance of the Work, provided that any such claim damage,
loss or expense (a) is attributable to bodily injury, sickness, disease
or death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom and
(b) is caused in whole or in part by any negligent act or omission of
the Contractor, Sub-Contractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may
be liable, regardless of whether or not it is caused by a party
indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
Work, then in lieu of the above provisions of this section the parties
agree that Contractor shall indemnify, defend and hold harmless the
City, their officers and employees, to the fullest extent authorized by
Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to
be incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City by
reason of any such claim or demand, Contractor, upon written notice
from City shall defend such action or proceeding by counsel
satisfactory to City. The indemnification provided above shall
obligate Contractor to defend at its own expense or to provide for
such defense, at City’s option, any and all claims of liability and all
suits and actions of every name and description that may be brought
against City, excluding only those which allege that the injuries arose
out of the sole negligence of City, which may result from the
operations and activities under this Contract whether the Work be
performed by Contractor, its Sub-Contractors, or by anyone directly
or indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they make
a general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Contractor or for any of their
property, or if they file a petition to take advantage of any debtor’s
act, or to reorganize under bankruptcy or similar laws, or if they
repeatedly fails to supply sufficient skilled workmen or suitable
materials or equipment, or if they repeatedly fail to make prompt
payments to Sub-Contractors or for labor, materials or equipment or
they disregard laws, ordinances, rules, regulations or orders of any
public body having jurisdiction, or if they disregard the authority of
the City, of if they otherwise violate any provision of, the Contract
Documents, then the City may, without prejudice to any other right
or remedy and after giving the Contractor and the surety ten (10)
days written notice, terminate the services of the Contractor and take
possession of the Project and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the
Contractor, and finish the Work by whatever method they may deem
expedient. In such case the Contractor shall not be entitled to
receive any further payment until the Work is finished. If the unpaid
balance of the Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional
professional services, such excess shall be paid to the Contractor. If
such costs exceed such unpaid balance, the Contractor will pay the
difference to the City. Such costs incurred by the City will be
determined by the City and incorporated in a Change Order. If after
termination of the Contractor under this Section, it is determined by
a court of competent jurisdiction for any reason that the Contractor
was not in default, the rights and obligations of the City and the
Contractor shall be the same as if the termination had been issued
pursuant to this document.
1.37.1 Where the Contractor’s services have been so
terminated by the City said termination shall not affect
any rights of the City against the Contractor then
existing or which may thereafter accrue. Any retention
or payment of moneys by the City due the Contractor
will not release the Contractor from liability.
1.37.2 Upon ten (10) days written notice to the Contractor,
the City may, without cause and without prejudice to
any other right or remedy, elect to terminate the
Agreement. In such case, the Contractor shall be paid
for all Work executed and accepted by the City as of
the date of the termination. No payment shall be made
for profit for Work which has not been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Contractor shall have the right to keep
one record set of the Contract Documents upon
completion of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Contractor and those in the Special Conditions and the
rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any error,
omission, or act of the other or of any of their
employees or agents or others for whose acts they are
legally liable, claim shall be made in writing to the other
party within a reasonable time of the first observance
of such injury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgment upon the award rendered by the arbitrator
may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and
attorneys’ fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the whole, each party
shall be responsible for a portion of the costs of arbitration and their
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 9
respective attorneys’ fees as may be determined by the court on
confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any claim
for additional compensation made by Contractor, and to conduct an
audit of the financial and accounting records of Contractor which
relate to the Project. Contractor shall retain and make available to
City all such books and records and accounts, financial or otherwise,
which relate to the Project and to any claim for a period of three
years following final completion of the Project. During the Project
and the three year period following final completion of the Project,
Contractor shall provide City access to its books and records upon
five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the Contract.
Services provided by the Contractor shall be by employees of the
Contractor and subject to supervision by the Contractor, and not as
officers, employees, or agents of the City. Personnel policies, tax
responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative
procedures, applicable to services rendered under the Contract shall
be those of the Contractor.
1.46 NON-DISCRIMINATION
Any entity or affiliate who has been placed on the discriminatory
vendor list may not submit a bid/proposal on a contract to provide
goods or services to a public entity, may not submit a bid/proposal
on a contract with a public entity for construction or repair of a public
building or public work, may not submit bids/proposals on leases of
real property to a public entity, may not award or perform
work as a contractor, supplier, subcontractor, or consultant under
contract with any public entity, and may not transact business with
any public entity
End of Section
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 10
Section 2
Special Terms and Conditions
2.1 PURPOSE OF REQUEST FOR PROPOSALS:
The City of Sunny Isles Beach, Florida (the “City”) is inviting licensed and experienced towing firms
to submit qualifications and proposals to the City for the removal, impounding, and/or storage of
junk vehicles, abandoned vehicles, illegally parked vehicles, non-drivable vehicles at accident
scenes, the vehicles of prisoners arrested by the City of Sunny Isles Beach Police Department,
confiscated vehicles, or for any other reason that arises from the streets or other areas within the
City, or from other locations as directed by the Police Department . The City of Sunny Isles Beach
intends to enter into an agreement with two (2) or more successful proposers to provide towing
services on a month-to-month rotating basis. The proposer(s) will provide 24 hour towing services,
365 days per year. The proposer will supply the City with priority services.
Proposer shall specify in their proposal one or two (1-2) subcontractors that may be called upon to
perform services in an emergency situation. The proposer shall notify the City representative of
the successful hand-off to the subcontractor. Contractor and subcontractor facilities shall be within
7-mile radius of the City, available equipment/storage facility are subject to inspection by the
City.
2.2 PRE-BID CONFERENCE
Non-Mandatory meeting on 11/20/2017 at 2:00 PM, First Floor Conference Room at the City of
Sunny Isles Beach, Government Center located at 18070 Collins Avenue, Sunny Isles Beach, Florida
33160. No claim of ignorance by the Bidder of conditions that exist, or that may hereinafter exist
as a result of failure to make the necessary examinations or investigations or failure to fulfill in
every detail the requirements of the contract documents, will be accepted as basis for varying the
requirements of the City of Sunny Isles Beach. Oral statements may not be relied upon and will
not be binding or legally effective. As such an addendum will be issued if any alterations are made
to the specifications contained herein.
2.3 TERM
This contract will commence upon execution by both parties which shall be the effective date
succeeding approval of the contract by the City Commission, or designee, unless otherwise
stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and
submittal of all required documents. This contract shall remain in effect until the completion of
services, provided that the services rendered by Firm during the contract period are satisfactory
and that City funding is available as appropriated on an annual basis.
2.4 INITIAL CONTRACT PERIOD AND CONTRACT RENEWAL
The initial contract shall be for a period of three (3) years from execution of the agreement. In
addition, the City reserves the right to renew the contract for two (2) additional one (1) year
periods, providing that both parties agree that all terms, conditions and specifications remain the
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 11
same, contingent upon approval by the City Manager and the City Commission of the City of Sunny
Isles Beach.
2.5 METHOD OF AWARD
The contract will be awarded to the lowest responsible and responsive proposer whose proposal
best serves the interest of and represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the Code of Ordinances of the City of Sunny Isles Beach. The City
reserves the right to award contracts on a Primary or Secondary basis, if needed.
2.6 PRICE
The Performance Fees shall remain fixed and firm through the term(s) of the contract.
2.7 PERFORMANCE BOND AND PAYMENT BOND
Intentionally Omitted
2.8 BID BOND
Intentionally Omitted
2.9 DELIVERY
Definite Delivery
2.10 INSURANCE
Contractor shall provide the City with Certificates of Insurance on all the policies of insurance and
renewals thereof in form acceptable to the City. The Garage Liability policy shall provide that the
City shall be an additional insured named on the Certificates of Insurance. All policies shall provide
that the City shall be notified in writing of any cancellation of said policy at least thirty days prior
to the effective date of said cancellation.
Garage Liability Insurance in an amount not less than $500,000 per occurrence for bodily
injury and property damage combined, endorsed to include:
a. Automobile service operations
b. Garage-Keeper’s Direct Legal Liability Insurance with minimum combined single limit coverage
of $1,000,000 per occurrence to protect the owners of any and all vehicles or trailers, towed or
stored from Proposer, pursuant to this Agreement, from loss, or damage to such vehicle or trailer
on account of such removal or storage.
2.10.1 Comprehensive General Liability Insurance
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 12
Contractor shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Comprehensive General Liability with primary limits of One Million Dollars
($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate during the
initial and any renewal term of this Agreement. Coverage must be afforded on a form no
more restrictive than the latest edition of the Comprehensive Gene ral Liability policy,
without restrictive endorsements, as filed by the Insurance Services Office, and must
include:
Premises and Ongoing Completed Operations – on a primary and non-contributory
basis including waiver of subrogation on behalf of the City of Sunny Isles Beach.
Independent Contractors
Broad Form Property Damage
Broad Form Contractual Coverage applicable to this specific Contract, including
any hold
Harmless and/or indemnification agreement.
Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
2.10.2 Umbrella Insurance
Contractor shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Umbrella Liability Insurance above the primary commercial general liability,
automobile liability, and employers' liability policies required herein. The limit shall not be
less than One Million Dollars ($1,000,000.00) each occurrence and annual aggregate per
occurrence during the initial and any renewal term of this Agreement.
2.10.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the Homes
Act. Employer's Liability Insurance shall be provided with a minimum of One Million and
00/100 dollars ($1,000,000.00) per accident. Contractor agrees to be responsible for the
employment, conduct and control of its employees and for any injury sustained by such
employees in the course of their employment.
2.10.4 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Contractor and must be approved by the City. At the option of the City, either the
Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond,
in a form satisfactory to the City, covering the same.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 13
2.11 BACKGROUND CHECKS
The successful Proposer will be responsible for hiring the necessary personnel to conduct the
specified services and will comply with all federal, state, and local laws related to minimum wage,
social security, nondiscrimination, Americans with Disabilitie s Act (“ADA”), unemployment
compensation, and workers’ compensation. All staff assigned to this contract shall be required, at
their sole cost and expense, to pass a criminal background check prior to award of the contract.
The criminal background check shall consist of a Florida Department of Law Enforcement (“FDLE”)
Florida Crime Information Center/National Crime Information Center (“FCIC/NCIC”) criminal
records check. Any employee not meeting this requirement will not be permitted to work at any
City facility.
2.12 ANCILLARY SERVICES
Any ancillary services are to be performed only if required and appropriate. If any such charges
are questioned by the City, and such ancillary services were not noted on the Vehicle Storage
Receipt, it shall be the Contractor's responsibility to prove the validity of such charges.
2.13 CONTRACTOR'S EQUIPMENT DURING STATE OF EMERGENCY OR DISASTER
Each Contractor that is selected by the City and awarded a contract to tow for the City shall be
responsible for the following:
The Contractor that is on call or on duty for the session or time frame when an emergency or
disaster strikes shall have available at least two (2) Class A wreckers or Class A flatbeds at the
disposal of the City's Police Department.
Contractors that are not on call or not on duty when an emergency or disaster strikes will make
available one (1) Class A wrecker or Class A flatbed to the City's Police Department.
The City Manager or his designee will declare a state of emergency or state of disaste r. The City
Manager or his designee will then notify each Contractor that a state of emergency or state of
disaster exists and the required equipment is ordered on standby.
2.14 SUBCONTRACTORS
If the Contractor proposes to use subcontractors in the course of providing these services to
the City, this information shall be a part of the bid response, attachment C. Such information shall
be subject to review, acceptance and approval of the City, prior to any contract award. The City
reserves the right to approve or disapprove of any subcontractor candidate in its best interest and
to require Contractor to replace subcontractor with one that meets City approval.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 14
Contractor shall ensure that all of Contractor’s subcontractors perform in accordance with the terms
and conditions of this Contract. Contractor shall be fully responsible for all of Contractor’s
subcontractors’ performance, and liable shall be for any of Contractor’s subcontractors’ non-
performance and all of Contractor’s subcontractors’ acts and omissions. Contractor shall defend, at
Contractor’s expense, counsel being subject to the City’s approval or disapproval, and indemnify
and hold harmless the City and the City’s officers, employees, and agents from and against any
claim, lawsuit, third-party action, or judgment, including any award of attorney fees and any award
of costs, by or in favor of any Contractor’s subcontractors for payment for work performed for the
City.
A copy of the proposers’ and Subcontractors' Licenses shall be enclosed with each proposal.
2.15 EVENT OF DEFAULT
An Event of Default shall mean a breach of the Agreement by the Contractor. Without limiting the
generality of the foregoing and in addition to those instances referred to herein as a breach, an
Event of Default, shall include the following:
1. The Contractor has not repeatedly delivered service on a timely basis;
2. The Contractor has refused or failed, except in any case for which an extension of time is
provided, to supply enough properly skilled staff personnel;
3. The Contractor has failed to make prompt payment to subcontractors or suppliers for any
Services;
4. The Contractor has become insolvent (other than as interdicted by the bankruptcy laws), or
has assigned the proceeds received for the benefit of the Contractor's creditors, or the Contract or
has taken advantage of any insolvency statute or debtor/creditor law or if the Contractor's affairs
have been put in the hands of a receiver;
5. The Contractor has failed to obtain the approval of the City where required by the Agreement;
6. The Contractor has failed in the representation of any warranties stated herein.
2.16 TERMINATION FOR CONVENIENCE
This agreement may be terminated immediately by the City without cause upon written notice to
the Contractor. In the event of such a termination without cause, the Contractor shall be
compensated for all services performed to the City’s satisfaction and prior to termination.
2.17 PROTECTION OF PROPERTY
The proposer shall take extra precaution to protect all property while conducting services. Any
damage done by the proposer shall be corrected to its original or better state, and shall be corrected
to the satisfaction of the Contract Manager or designee.
2.18 LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 15
Proposer agrees to comply, subject to applicable professional standards, with the provisions of any
and all applicable Federal, State, County and City orders, statutes, ordinances, rules and regulations
which may pertain to the Services required under the Agreement, including but not limited to:
A. 41 CFR 60-1.4 - Equal opportunity clause. The contractor will not discriminate against any
employee or applicant for employment because of race, color, religion, sex, sexual orientation,
gender identity, or national origin. The contractor will take affirmative action to ensure that
applicants are employed, and that employees are treated during employment, without regard to
their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action
shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer,
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The contractor ag rees to post
in conspicuous places, available to employees and applicants for employment, notices to be
provided by the contracting officer setting forth the provisions of this nondiscrimination clause.
B. Miami-Dade County Florida, Department of Small Business Development Participation
Provisions, as applicable to this Contract.
C. Occupational Safety and Health Act (OSHA) as applicable to this contract.
D. Environmental Protection Agency (EPA), as applicable to this Contract.
E. "Conflicts of Interest" subject to the provisions of Chapter 112, Florida Statutes.
F. The Contractor(s) shall adhere to the Florida Department of Transportation’s Uniform manual
on Traffic Control for construction and maintenance work zones when working on or near a
roadway.
G. E-VERIFY: Proposer acknowledges that the City may be utilizing the proposer’s services for a
project that is funded in whole or in part by State funds pursuant to a contract between the City
and a State agency. Proposer shall be responsible for complying with the E -Verify requirements
in the contract and using the U.S. Department of Homeland Security’s E -Verify system to verify
the employment of all new employees hired by proposer during the Agreement term. The
proposer is also responsible for e-verifying its subcontractors, if any, pursuant to any agreement
between the City and a State Agency, and reporting to the City any required information.
Proposer acknowledges that the terms of this paragraph are material terms, the breach of any of
which shall constitute a default under the Agreement.
H. Solicitation, Giving and Acceptance of Gifts Policy - Florida Statute 112.313 prohibits the
solicitation or acceptance of Gifts. - “No Public officer, employee of an agency, or candidate for
nomination or election shall solicit or accept anything of value to the recipient, including a gift, loan,
reward, promise of future employment, favor, or service, based upon any understanding that the
vote, official action, or judgment of the public officer, employee, or candidate would be influenced
thereby.”“... The term ‘public officer’ includes any person elected or appointed to hold office in any
agency, including any person serving on an advisory b ody.”
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 16
2.19 PUBLIC RECORDS
IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUCCESSFUL PROPOSER’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT CITY OF 18070 COLLINS
AVENUE, SUNNY ISLES BEACH, FL 33160. THE CITY CLERK’S
OFFICE MAY BE CONTACTED BY PHONE AT (305) 792-1703 OR
VIA EMAIL AT MBetancur@sibfl.net.
END OF SECTION
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 17
Section 3
Scope of Services / Technical Specifications
3.1 SCOPE OF SERVICES
The City of Sunny Isles Beach is inviting licensed towing firms to submit qualifications and proposals
to the City for a multi-year exclusive agreement for citywide wrecker towing services. Contract
scope includes the removal and storage of vehicles and equipment that are creating a traffic hazard,
abandoned, disabled from a traffic crash, City Vehicles, or for non-consensual removal of vehicles
from public streets and areas within the City. The City of Sunny Isles Beach intends to enter into
an agreement with two (2) or more successful proposers to provide towing services on a month-
to-month rotating basis. The proposer(s) will provide 24 hour towing services, 365 days per year.
The proposer will supply the City with priority services.
Proposer shall specify in their proposal one or two (1-2) subcontractors that may be called upon to
perform services in an emergency situation. The proposer shall notify the City representative of
the successful hand-off to the subcontractor. Contractor and subcontractor facilities shall be within
7-mile radius of the City, available equipment/storage facility are subject to inspection by the
City.
3.2 MINIMUM QUALIFICATIONS
Firms shall meet the qualifications as follows, to include but not be limited to the following:
1. To be eligible to provide towing services for the City, firms must maintain an office and adequate
storage facility located within a seven (7) mile radius of the Government Center
located at 18070 Collins Avenue, City of Sunny Isles Beach, Florida. Location shall be properly
identified by signs on the exterior of the structure, i.e. visible from the adjacent access road.
2. Firms must demonstrate that they have successfully completed services similar to those specified
herein.
3. Firms must be regularly engaged in the towing business, be fully licensed to perform the work
described herein, have prior successful experience in providing similar services during the past
three (3) years, have satisfactory financial support, required equipment, staff, and organization
sufficient to ensure that they can satisfactorily provide the services if awarded an exclusive service
agreement.
4. Successful contractor shall not have any pending criminal or admi nistrative charges against the
firm, principal owners, partners, corporate officers, or management employees.
5. Twenty-four hour service for release of towed vehicles shall be available.
6. Ability to provide two (2) operators on duty at all times to avoid delays and be able to respond
to scene within thirty (30) minutes.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 18
7. Ability to accept at least two (2) forms of payment from customers AT ALL TIMES, with a back -
up method for payment. The prices being charged for services shall be the same, regardle ss of the
method of payment selected.
8. The Contractor shall comply with all the requirements of the Florida Statutes, including but not
limited to Chapters 705, 713 and 715, in rendering towing services as specified herein. The
Contractor and his representatives shall obey all traffic laws of the State of Florida.
9. The firm, or principals of the firm, shall be regularly engaged in the business of providing the
services as described herein. The firm shall have a record of performance and operation with in
Miami-Dade County for a three-year period of time immediately preceding this request for proposal.
The firm shall have sufficient financial support, equipment, and organization to insure that they
can satisfactorily execute the services if awarded a Contract under the terms and conditions herein
stated. There shall not be any pending criminal charges against the firm, principal owners, partners,
corporate officers, or management employees.
10. The term "equipment and organization" as used herein shall be construed to mean a fully
equipped and well established operation as determined by officials of the Police Department of the
City of Sunny Isles Beach.
11. Proposer shall be fully licensed to perform the work described herein and shall comply with all
applicable State Statutes and local codes and ordinances.
12. Applicant must have an office and storage facility within 7 miles of the Government Center
located at 18070 Collins Avenue, City of Sunny Isles Beach, Florida.
13. Applicant's firm shall be properly identified by signs on the exterior of the structure, i.e. visible
from the adjacent access road.
14. Inside Storage - Shall accommodate a minimum of four vehicles. Shall have paved floor, i.e.
concrete or asphalt, in a condition acceptable to the City of Sunny Isles Beach Police Department,
free of dirt, standing water, vegetation, and/or articles inappropriate to or inconsistent with the
operation of a towing service. It shall have a working area of 12' x 20' per vehicle, with at least an
8' ceiling. Shall have an outside window or ventilation system, and lighting sufficient to permit
processing of vehicles. It must be located within the property of the Contractor's towing facility or
in close proximity (walking distance). Said structure shall provide complete protection from weather
and unauthorized entry.
15. Outside Storage - Shall be of a size to hold a minimum of fifty (50) vehicles, properly spaced
to provide access for removal or addition of vehicles. Must have a durable surface, properly drained,
and enclosed. Shrubbery, trees, and lawns shall be maintained and junk tires and auto parts shall
not be stored. It must be screened from all public rights -of-way by a six (6) foot masonry wall, or
fence. Any wire at the top of the wall or fence must be i n addition to the six (6) foot. No repair
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 19
work or servicing of vehicles shall be permitted in the storage area. Facility should have video
camera required on exterior stored vehicles with at least 10 days of recorded time. Recording 24/7,
low light cameras, or lighted storage space. Cameras, security if away from outside facility.
16. The Contractor shall be responsible for all thefts and damage to stored vehicles occurring while
the vehicle is in its possession.
17. Cars designated for outside storage shall be charged at the outside storage rate. If the
Contractor prefers to use inside storage, he shall not charge a higher rate than the outside storage
rate.
18. Office Facilities - Shall include telephone and rest room facilities and work space (i.e. desk,
phone). Shall have name and mailing address on front of building. Shall be separate from any
other business or enterprise. Office and storage shall be at one location. TWENTY -FOUR HOUR
SERVICE FOR RELEASE OF TOWED VEHICLES SHALL BE AVAILABLE.
19. Proposer’s business and storage facilities shall comply with all applicable Building, Zoning, and
Fire regulations.
20. Applicant is presumed to be familiar with all laws, ordinances, rules, and regulations that may
in any way affect the work. Ignorance on the part of the Contractor will in no way relieve him from
responsibility.
21. Inappropriate decals on tow trucks to be removed. City reserves the right to determine what
is inappropriate.
22. To ensure the safe transport of individuals towed, the towing company will conduct the
following background of all tow truck drivers:
Annual drug testing at a facility approved by the City.
Submit copy of valid Florida driver’s license to the City for an annual driving history
review.
23. FDLE criminal history (FDLE website). The report will be submitted to the City for approval.
The City will consider the totality of the circumstances with emphasis on any felony convictions or
convictions of moral turpitude including but not limited to drugs, domestic violence, weapo ns
offenses and sexual offenses.
3.3 EXEMPT CHARGES
City vehicles up to and including 3 (three) ton trucks shall be towed or serviced at no charge
anywhere within Miami-Dade County and Broward County and Palm Beach County.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 20
The City will not be charged for any scrap or derelict vehicles disposed of by the tow
company. Towing or servicing of City vehicles over 3 (three) tons shall be at the contract rates
specified herein. Calls for towing City vehicles and buses shall be responded to within thirty
minutes and subject to the performance fee mentioned below .
3.4 DROP FEES & CITY’S RIGHT TO CANCEL TOWS OR ORDER RELEASE OF VEHICLE
Drop fees occur when a vehicle owner arrives on the scene of a tow and the vehicle has been
engaged (hooked) by the tow truck, but the tow truck has not left the scene. Although Florida law
allows towing companies to assess a drop fee (of not more than 50% of the p osted towing rates),
the City’s towing companies have agreed to voluntarily waive all drop fees. The same
identification that is required to retrieve vehicle from a tow facility is required for drop fees to be
waived.
Contract Manager or designee reserves the right to cancel a tow on the scene before vehicle is
attached to wrecker. Contract Manager or designee also reserves the right to order the release of
an already impounded vehicle.
3.5 RESPONSE TIME
The awarded Bidder shall arrive at the site within thirty (30) minutes (for Emergency), and forty-five
(45) minutes (for non-emergency) calls. Proposer shall assess the call for service immediately, if
the proposer is unable to meet their obligation within the thirty-minute time limit, the proposer
shall immediately call the requesting department back and notify them that they cannot respond
in a timely manner. The proposer shall call designated City-approved subcontractor to respond to
the City's call. Subsequently, the City representative making the tow request shall be appropriately
notified of the call’s successful hand-off to subcontractor.
3.6 PERFORMANCE FEE
The Performance fee will insure that the Contractor provides prompt response to City’s
requests to tow vehicles and provide the services herein agreed to. Repeated penalties
may be subject to contract termination, per City’s discretion. Penalties shall be assessed
accordingly in the event that said Contractor fails to respond to a call within the required
response times specified below:
Required Response Times
Service Request Required Response Time
Within
Penalty Amount
Emergency
Non-Emergency
Exceeds 30 minutes
Exceeds 45 minutes
$125.00
$100.00
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 21
3.7 NON CONSENT TOW RATES
Non Consent Tow Rates shall be in accordance with Miami-Dade County Maximum rates (Refer to
Attachment “A”) and will only be adjusted by County revisions to these rates. By submitting this
proposal, the proposer agrees to charge the rates specified herei n.
Contractors shall have contract rates posted in an area that will be plainly visible to the public
(offices, waiting area, etc.). The rates and heading shall be posted wherever the contractor
releases vehicles at the storage compound.
3.8 FORFEITURE/CRIME SCENE TOW RATES
All vehicles towed to the City's Police Department for crime scenes and forfeitures will be at no
cost to the City. If a vehicle is returned to a towing contractor for release, the Contractor shall
charge the contract rates for towing and storage to owner.
3.9 EQUIPMENT REQUIREMENTS
Proposers shall provide and maintain and have available at all times a minimum of the following
equipment (described in further detail below):
Four (4) Class A wreckers
Two (2) slide-back carriers, Class A or B
One (1) Class B wrecker
One (1) Class C wrecker (or greater)
All vehicles must be owned or directly leased by the proposer. The proposer shall produce
evidence of ownership or valid first party lease of the r equired number of wreckers and slide back
carriers. A rental agreement of Class B or C wreckers does not meet the qualifications of this
contract. All equipment shall be maintained in a state of readiness for response as delineated in
this contract, and be for the sole use of the Contractor.
All wreckers will be registered and shall have the appropriate licenses to operate as wreckers.
All equipment shall be free of unsightly damages and shall always be clean and presentable to the
public. Inappropriate decals on tow trucks shall be removed. City reserves the right to determine
what is inappropriate. All trucks shall have fenders, doors, hoods, and bumpers intact at all times
when in operation. Company names, addresses, and phone numbers shall be visible on both doors
of the proposer call for service vehicles.
EQUIPMENT REQUIRED ON EACH VEHICLE:
1. Sand or oil absorbent material
2. Heavy duty broom
3. Reflectors
4. Proper safety lights
5. Amber rotational dome light
6. Two flood lights at rear
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 22
7. Two-way radio
8. Quick-start jumper cable equipment
9. Safety cones (2 minimum, day-glow orange, 2' high)
10. Shovel
11. Axe
12. Fire extinguisher - 5 lb. dry chemical U.L. approved
13. (16) Unit First Aid Kit
14. Crow bar or pry bar
15. Bolt cutter
16. Water
17. Tire inflation capabilities
18. Extra towing chain (8' to 10' with hooks)
19. Necessary hand tools
20. 4-way lug wrench
21. Steering wheel lock or belt or rope
22. Two jack stands
23. Flashlight
24. Six 30-minute fuses
25. Any other equipment as deemed necessary by the City.
Lowboy specifications:
1. Hydraulic roll back, flatbed, tilt, self-loading with 50,000 lbs. minimum capacity. 60,000 lbs.
GVW
2. Hydraulic winch capacity of 10,000 lbs. minimum
3. Size: 48 feet long and 102” wide
4. Company must have access to a certified scale capable of weighing vehicles involved in serious
or fatal accidents at the request of the investigator.
3.10 CHANGE OF TIRES / ROADSIDE ASSISTANCE
As a part of this service agreement, proposer agrees to respond to requests from the Police
and other City Departments to change vehicle tires where necessary and to provide roadside
assistance. City Manager shall have the right to contact a towing company on contract, despite the
rotation period for such services.
3.11 ANNUAL PERFORMANCE REVIEW, INSPECTIONS AND AUDITS
The City may conduct an annual performance review of the proposer. Criteria to be evaluated will
consist of, but not be limited to, response times, complaints received, care and custody of vehicles
and owners' possessions, condition of facilities and equip ment, extent and clarity of records, and
conduct of management and personnel. Such a review will be conducted ninety (90) days prior to
the contract anniversary date and proposer will be provided a written copy of the review. Within
thirty (30) days of the sending of the review, Contractor shall respond to the review in writing, and
the parties shall meet to discuss the review and other pertinent subjects. A final report that will
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 23
consist of the review, proposer’s written response, and a summary of the annu al review meeting
will be prepared by City staff with a copy sent to the City Manager and proposer.
The proposer agrees that all records, equipment, personnel, office and storage facilities shall be
subject to periodic checks and quarterly audits by representatives of the City without prior notice.
3.12 STORAGE
The Contractor will maintain a storage garage and outside storage facilities complying with all
provisions of applicable building, zoning, environmental and ADA regulations sufficient to store all
vehicles under this contract until such vehicle(s) are claimed by the owner or otherwise disposed
of legally. The principal compound maintained by the Contractor, must be of sufficient size and
capability to accommodate impounded vehicles. Said compoun d shall be owned or leased by the
Contractor and shall be located in accordance with the distance requirements as specified by Florida
Statute 715.07 et al. Storage facilities shall have office and restroom facilities. No repair work or
servicing of vehicles shall be permitted in the storage area. The storage facility shall meet the
specifications set forth in Section 713.78 (7)(b) as amended from time to time.
3.13 RELEASE
In the event the owners do not apply for release of the vehicle within the statu tory period (F. S.
713.78), the Police Department must be notified prior to any procedure to junk or otherwise dispose
of the vehicle. Any confiscated vehicle identified by the Police Department as one for which they
are undergoing legal proceedings for transfer of title, or which is being held as part of a criminal
investigation, shall be handled in compliance with instructions of the Police Department. The owner
shall be furnished with an itemized statement of all charges for the impounding of the vehicle when
an impounded vehicle is claimed by the owner. The Contractor shall receive from the vehicle owner
a receipt and release for the vehicle and all the personal property therein, and the Contractor shall
retain receipts for one year.
The City of Sunny Isles Beach shall not be held responsible or liable to the Contractor for
nonpayment of any towing or storage fees to the Contractor by the owner of the vehicle. Personal
property in the vehicle stored by the Contractor shall not be disposed of to defray any charges for
towing or storage of vehicles without a court order.
3.14 VIEWING OF IMPOUNDED VEHICLES/REMOVAL OF PERSONAL PROPERTY
The Contractor shall allow the registered owner of an impounded vehicle or the registered owner's
agent or insurance representative (upon presentation of proper identification) to view and
photograph said vehicle on the Contractor's premises between the hours of 8:00 a.m. and 8:00
p.m., 7 days a week, without any restrictions or requirements, other than proof of ownershi p or
agency. If such proof of ownership is claimed to be in the vehicle, the Contractor shall retrieve
those items.
The Contractor shall permit every vehicle owner or authorized representative to inspect the towed
vehicle immediately upon his/her arrival at the storage site and before payment of charges. The
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 24
vehicle owner or his/her authorized representative shall be permitted to remove from the vehicle
any and all personal possessions inside but not affixed to the vehicle, including but not limited to
radios and telephones, and all Contractors shall assist any vehicle owner/agent in doing so.
No release or waiver concerning payment of towing and storage shall be required as a condition
of release of personal property. The above provisions regarding the inspection, viewing, and
photographing of a towed vehicle and the release of personal property do not apply to vehicles
marked "HOLD" by the Police Department.
3.15 REPORTS
In addition to the Vehicle Storage Receipt written by the City's Police officer or aide, or City
Inspector at the scene, the following digital typed reports will be prepared and maintained by
the Contractor(s) at their place of business:
1. A log of all calls for service by the City's Police Department will be kept, with a column
to label by accidents, owner request, arrest, accidents, stolen, unknown, City vehicle etc.
and copy submitted to the City's Police Department, Administrative Division, once a month.
2. A log of all unclaimed vehicles will be submitted to the City's Police Department once
each month, one copy to the Police Department's Administrative Division .
3. A notification log indicating date, time, and method of notification to the registered
owner of an impounded vehicle, as in accordance with the State of Florida Statues, EXCEPT
THAT NOTIFICATION MUST BE MAILED TO REGISTERED OWNER WITHIN 48 HOURS OF
PICK-UP OF VEHICLE. The owner shall not be charged for storage for any days between
48 hours and the actual time of mailing of notification.
4. A release report, along with the administration fees collected, shall be submitted once
each month to the Police Department's Administrative Division.
3.16 EMPLOYEES
Proposer shall be solely responsible for selecting, training and employing (or otherwise retaining)
such personnel as is necessary for proposer to satisfy the requirements of the Contract and to
satisfactorily perform the work and services required under the Contract.
o Proposer shall perform driver's license screening on all employees with driving
responsibilities and a copy of each employee's driver's license shall be kept on file
by Proposer and made available upon request of the City Manager or designee.
o The Service Provider represents that all of its drivers operating tow equipment
possess a valid driver’s license with a “CDL” endorsement as is applicable and
required for that vehicle.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 25
o Proposer shall be required to provide all employees with uniforms. Which shall be
subject to the prior written approval by the City Manager or designee.
o Proposer shall perform drug test screening on all employees and provide pass/fail
results to the City Manager or designee, upon request.
Any and all employees and/or other individuals retained by proposer, shall not, for any
purposes, be considered to be employees of the City of Sunny Isles Beach, and proposer
shall be solely responsible for their supervision and daily direction and control.
3.17 COMPLAINTS AND DISPUTES
All complaints will be forwarded to the contract manager. If the incident requires formal
investigation, the proposer will be notified of the complaint by certified mail. The proposer
will have seven (7) business days to reply to the complaint in writing. After the investigation
is completed, a memo will be forwarded to the Chief of Police regarding the outcome. If
the complaint is sustained, a recommendation of disciplinary action against the proposer
will be forwarded to the Chief of Police.
The proposer agrees that any complaints received by the City concerning misconduct on
the part of the proposer, such as excessive charges, poor business practices, damage to
vehicles, etc., that cannot be resolved between the proposer and the Police Chief’s
designee, will be referred to the Police Chief's office for appropriate action, including
contract termination. If the complaint is not resolved to the satisfaction of the Police Chief
or the owner of the vehicle, it may be referred to the City Manager's office.
3.18 PRIVATE COMMERCIAL TOWING COMPANIES
The City has the right to waive awarding bids from towing companies contracted to
tow for private commercial businesses within the City limits of Sunny Isles Beach due to
conflicts of interest.
3.19 NON-EXCLUSIVE SERVICES
Nothing contained in this contract will prevent the owner or operator of a motor vehicle
from calling a wrecker or tow truck of their choice, or requesting that their vehicle be towed
to a garage location or compound of his/her choice and not that of the City’s proposer (s)
for Towing Services, unless the disabled vehicle cannot be removed in forty (40) minutes
or less is creating a tie up of traffic or hazardous situation, in the opinion of the officer at
the scene.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 26
3.20 CLEANLINESS
The proposer will be responsible for the cleaning of cars and vehicles from the streets and
roadways as ordered by the Police officers or aides. It shall be proposer’s responsibility to
remove all glass and debris deposited upon the roadway, and leave the area in complete
cleanliness.
A description of any exceptions taken to the requirements stated in this RFP
must be indicated.
END OF SECTON
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 27
Section 4
Evaluation Process
4.1 Review of Proposals For Responsiveness
Each proposal will be reviewed to determine if the proposal is responsive to the submission
requirements outlined in the solicitation. A responsive proposal is one which follows the
requirements of this solicitation that includes all documentation, is sub mitted in the format
outlined in this solicitation, is of timely submission, and has the appropriate signatures as
required on each document. Failure to comply with these requirements may result in the
proposal being deemed non-responsive. The contract will be awarded to the lowest
responsible and responsive proposer whose proposal best serves the interest of and
represents the best values to the City in conformity with Section 62-8 of the Code of
Ordinances of the City of Sunny Isles Beach.
4.2 Qualifications
Proposals will be evaluated on the criteria listed below.
Technical Qualifications
1. Firm’s Qualifications Experience with Governmental Entities
2. Client References
3. Resources and Availability (Equipment, as listed in Attachment B)
4. Firm’s Financial Stability
5. Vendor Proximity to City
4.2.1 MINIMUM REQUIREMENTS
In order to be considered responsive, Proposers shall, at a minimum, demonstrate
compliance with the following Pre-Qualification Criteria in their proposal. All
requested documentation and/or information shall be provided in the Proposal to
confirm that the Proposer has satisfied the Prequalification Criteria in order to be
properly evaluated as listed herein. Proposers failing to meet these requirements
shall be deemed non responsive. The Proposer shall, at the time of Proposal
submittal, time of award, and throughout the duration of the Contract, continue
to meet the following Pre-qualification Criteria requirements as stated in the
Solicitation Documents.
Proposers must have, as a prime contractor, a minimum of 5 years of
experience in projects of similar size and scope.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 28
4.3 Oral Presentations / Interviews / Facility Visits
Upon completion of the initial criteria evaluation, the City may elect to shortlist all
responsive proposals and may proceed with conducting oral pre sentation(s) with the
Proposer(s) which the City Manager or designee deems to warrant further consideration.
Should the City require such oral presentation(s), the Respondent(s) will be notified seven
(7) days in advance of appearing before the City Project Manager(s). The Respondent’s
Project Manager shall be the sole presenter. The City also reserves the right to request
additional materials of Proposers, including, but not limited to, financial statements, etc.
Upon completion of oral presentation(s) and/or facility site visits, the City will re-evaluate
the proposals remaining in consideration based upon the written documents combined with
the oral presentation(s) and/or facility site visits.
4.4 Negotiations
The City may award a contract on the basis of initial offers received, without discussions.
Therefore, each initial offer should contain the Proposer’s best terms from a monetary and
technical standpoint.
Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement
on a contract, the City reserves the right to terminate negotiations and may, at the City
Manager’s or designee’s discretion, begin negotiations with the next lowest responsible
and responsive proposer. This process may continue until a contact acceptable to the City
has been executed or all proposals are rejected. No Proposer shall have any rights against
the City arising from such negotiations or termination thereof.
Any Proposer recommended for negotiations may be required to provide to the City:
a) Its most recent certified business financial statements as of a date not earlier than the
end of the Proposer’s preceding official tax accounting period, together with a
statement in writing, signed by a duly authorized representative, stating that the
present financial condition is materially the same as that shown on the balance sheet
and income statement submitted, or with an explanation for material change in the
financial condition. A copy of the most recent business income tax return will be
accepted if certified financial statements are unavailable.
b) Information concerning any prior or pending litigation, either civil or criminal, involving
a governmental agency or which may affect the performance of services to be
rendered herein, in which the Proposer, any of its employees or subcontractors is or
has been involved within the last three years.
END OF SECTON
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 29
Section 5
Proposal Format
5.0 FORMAT
Proposers must submit (1) original and four (4) copies of the Proposal. The original
Proposal must contain an original signature. Be sure that the individual signing the Proposal is
authorized to commit the Proposer's organization to the Proposal as submitted. Each page of the
Proposal should state the name of the Proposer, the RFP number, and the page number. The City
reserves the right to request additional data or material to support Proposals. All material submitted
in response to the RFP will become the property of the City.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format.
1. Company Information
In response to this Proposal, all Proposers must provide the following:
Name of Agency/Company (including any "Doing Business As" names)
Company Locations
Internet Web Site Address (if any)
Details of Entity Business Structure (Corporation, Partnership, LLC)
Date Founded
Home office address and telephone number, and local address and phone
number
List of any outstanding litigation that would threaten the viability of the firm or
the performance of this contract
Proof of insurance
Picture Identification and Driver’s License of Drivers
Provide a history of any Criminal or Civil Litigation for a five ‐year (5) period of
time immediately preceding this Request for Proposal
2. Qualifications
Proposer’s relevant experience, qualifications and past performance
An explanation of why the Proposer is the best qualified to perform the contract
and demonstrate its qualifications including an item-by-item disclosure outlining
how the firm meets or exceeds the requirements of this RFP.
A schedule of proposed services. The schedule should include the Proposer's
understanding of the issues and tasks of the project at hand.
Project list demonstrating this minimum experience and shall include, at a
minimum: The name, address, and phone number of the owner or owner’s
representative familiar with the work. Specifically list any projects, either complete
or underway, that are located in Miami-Dade, Broward or Palm Beach, Florida
Counties.
A list of all projects currently underway, the owner, base bid cost and expected
completion date.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 30
3. Staffing
Relevant experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors. Resumes of each person should be provided with emphasis being given
to their experience, track record and training in similar work. The following information must
also be included:
• The size and experience of the company staff pool from which staff assigned to
the management contract can be drawn.
The composition of the staff team should include :
The names of the employees in the area responsible for this contract
Their function in the company.
The name of the person who will be responsible for the coordination of work.
Experience and qualifications of staff and satisfactory record of performance
of staff
Each Bid must identify the name(s) and address(es) of all Subcontractors, suppliers
and other persons and organizations including those who are to furnish the
principal services. If requested by City after Bid Opening and before Award, the
successful bidder shall submit to City additional detail on any or all Subcontractors
or Suppliers including without limitation, pertinent information regarding similar
projects, and other evidence of qualification for each such Subcontractor, Supplier,
other persons or organization. If City, after due investigation, has reasonable
objection to any proposed Subcontractor, Supplier, other persons or organization,
it may request the successful Bidder submit an acceptable substitute without an
increase in Bid price.
4. Approach / Methodology
Proposers approach methodology to providing the services requested in this solicitation:
Suitability of the methodologies and approaches used in achieving tasks
Overall organization to completing the project
Ability to meet desired timelines and deadlines
Work plan explaining how they intend on meeting the established deadlines.
Explain how complaints are handled, and brought to the attention of the Police
Administrative staff.
5. References
Each Proposer must submit a list of three (3) reference s of Current and Past Customers,
preferably government agencies of which they have provided services similar in scope
and size of those described herein. No staff at the City of Sunny Isles Beach staff shall be
listed as a reference.
Each Reference must be supplied on Client’s Letterhead
Each Reference letter must be signed with contact person and phone number.
Local References are preferred.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 31
The City retains the right to request any additional information pertaining to the Proposer's
ability, qualifications, and procedures used to accomplish all work under the contract as it
deems necessary to ensure safe and satisfactory work.
6. Contract Forms
All completed contract forms
END OF SECTION
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 32
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
REQUEST FOR PROPOSAL
SECTION 6
BID SUBMITTAL FORMS
OPENING: 2:30 P.M.
12/11/2017
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent
Genesis Cuevas
Date Issued:
11/9/2017
This Bid Submittal Consists of
Pages 30-50
Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the accompanying
Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address
shown above until the above stated time and date, and at that time, publicly opened for furnishing the
supplies or services described in the accompanying Bid Submittal Requirement.
17-11-01
Towing Services
Procurement Agent: Firm Name:
Genesis Cuevas
________________________________________
Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 35 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 33
SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 34
BID SUBMITTAL FORM
Towing Services
The undersigned Proposer proposes and agrees, if this Bid is accepted, to enter into an agreement with
the City of Sunny Isles Beach to perform and furnish all Services as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Proposer accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposers agrees
to sign and submit the Agreement with the Bonds and other documents required by the Bidding
Requirements within ten days after the date of the City’s Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Proposer has studied carefully all reports and drawings of subsurface
conditions and drawings of physical conditions.
The Proposer has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Proposer.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Proposer has
not directly or indirectly induced or solicited any other Proposers to submit a false
or sham Bid; the Proposer has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Proposer has not sought by collusion to
obtain for itself any advantage over any other Proposers or over the City.
The City and the successful Proposer will establish completion times for each individual Work Item and the
successful Proposer agrees that the work will be completed within the time frames agreed upon and
stipulated in the Notice to Proceed.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 35
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the bidder agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach |Request for Proposal No. 17-11-01 36
AFFIDAVITS
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
______________________________________________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 201_.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
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PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
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10/1998
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
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EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
4 of 7
5 of 7
C O N F L I C T O F I N T E R E S T
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles each, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers
must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer o r
employee of the City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ________________________
BEFORE ME, the undersigned authority, personally appeared __________________________________________ ,
who was duly sworn, deposes, and states:
18.1. I am the _________________________ of __________________________________________ with a local
office in ______________________________________________________________________ and principal office
in ___________________________________________________________________________________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. _________________
described as _________________________________________________________. The Affiant has made diligent
inquiry and provides the information contained in this Affidavit based upon his own knowledge.
18.3. The Affiant states that only one submittal for the above Bid is being submitted and that the above named
entity has no financial interest in other entities submitting Bids for the same project.
18.4. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement,
participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection
with the entity’s submittal for the above Bid. This statement restricts the discussion of pricing data until the
completion of negotiations if necessary and execution of the Contract for this project.
18.5. Neither the entity nor its affiliates, nor anyone associated with them, is presently sus pended or otherwise
ineligible from participation in contract letting by any local, State, or Federal Agency.
18.6. Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of
interest due to any other clients, contracts, or property interests for this project.
18.7. I certify that no member of the entity’s ownership or management is presently applying for any employee
position or actively seeking an elected position with the City of Sunny Isles Beach.
18.8. I certify that no member of the entity’s ownership or management, or staff has a vested interest in any
aspect of the City of Sunny Isles Beach.
18.9. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the a bove
named entity, will immediately notify the City of Sunny Isles Beach.
Dated this __________ day of __________________________________, 20 ____.
____________________________________________ ____________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this __________ day of ______________________________, 20____.
Personally Known, OR
Produced Identification - Type of Identification ____________________________________________
NOTARY PUBLIC STATE OF FLORIDA _______________________________________________________
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
6 of 7
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
7 of 7
MIAMI-DADE COUNTY, FLORIDA
Tel: (786) 469-2300 Fax: (786) 469-2311
Miami Dade County, Florida
Maximum Non-Consent Towing Rates
Revised 6/20/16
Private Property Impound Tow
Class A…………………………………..…………………………..………… Flat Rate $101.00
Rate if released on scene……………………..……………………………………………. $50.50
Class B…………………………………..………………………………………Flat Rate $165.00
Class C…………………………………..………………………………………Flat Rate $235.00
Class D……………………………..……………………………………………Flat Rate $300.00
No other fees may be imposed for the first 24 hours the vehicle is in the care, custody and control
of the towing operator, except applicable storage fees may be charged after the proper police
authority has been notified and the vehicle has been in the possession of the towing operator for
at least 6 hours.
Administrative…………………………….………………………….………………... $30.00
The fee that is charged for title and lien search, advertising costs, and notification of lien holder
and owner of the whereabouts and charges against a vehicle or vessel.
Daily indoor storage – vehicles 20’ or less…………………………………………… $25.00
After first 6 hours (Chargeable in 24-hour increments)
Indoor storage rates may only be charged upon the direction and authorization of the owner, lien
holder, insurance company representative or investigating police agency.
Daily indoor storage – vehicles longer than 20’……………………………….……… $40.00
After first 6 hours (Chargeable in 24-hour increments)
Indoor storage rates may only be charged upon the direction and authorization of the owner, lien
holder, insurance company representative or investigative or investigating police agency.
Daily indoor storage – small personal vehicles………………………………..……… $12.00
(i.e., motorcycles, ATV’s, scooters, etc.) After first 6 hours (Chargeable in 24-hour increments)
Indoor storage rates may only be charged upon the direction and authorization of the owner, lien
holder, insurance company representative or investigating police agency.
Daily outdoor storage-vehicles 20’ or less…………………………………………… $20.00
After first 6 hours (Chargeable in 24-hour increments)
Daily outdoor storage – vehicles longer than 20’………………………………..…… $35.00
After first 6 hours (Chargeable in 24-hour increments)
Daily outdoor storage – small personal vehicles……………………………………… $10.00
(i.e., motorcycles, ATV’s, scooters, etc.) After first 6 hours (Chargeable in 24-hour increments)
Department of Regulatory and Economic Resources
Business Affairs Division
Office of Consumer Protection
601 NW 1st Court, 18th Floor
Miami, Florida 33136
MIAMI-DADE COUNTY, FLORIDA
Miami Dade County, Florida
Maximum Police Directed Towing Rates *
Effective 10/01/17
Police Directed Tow
Class A………………………………………………………………..………….………. $118.00
Class B………………………………………………………….………………………… $193.50
Class C…………………………………………………………………………….……… $275.00
Class D……………………………………………………………………………………. $351.00
Per mile fee for Police Directed Tow (After first five miles)
Class A……………………………………………………………………………………… $3.51
Class B……………………………………………………………………………………… $4.07
Class C…………………………………………….………………………………………... $5.27
Class D……………………………………………………………………………………… $6.44
Extra Time at Scene for Police Directed Tow
Class A……………………………………………………………………………………... $29.50
Class B………………………………………………………………………...…………… $48.38
Class C…………………………….……………………………..………………………… $68.75
Class D…………………………….……….………….…………………………………… $87.75
First one-half hour to be included in the initial cost per call. Charges are 15 minute intervals.
Must have the written documentation and approval of the investigating law enforcement
agency/officer.
Administrative…………………………….………………………….………………... $35.50
The fee that is charged for title and lien search, advertising costs, and notification of lien holder
and owner of the whereabouts and charges against a vehicle or vessel.
Daily indoor storage – vehicles 20’ or less…………………………………………… $31.50
After first 6 hours (Chargeable in 24-hour increments)
Indoor storage rates may only be charged upon the direction and authorization of the owner, lien
holder, insurance company representative or investigating police agency.
Daily indoor storage – vehicles longer than 20’……………………………….……… $51.00
After first 6 hours (Chargeable in 24-hour increments)
Indoor storage rates may only be charged upon the direction and authorization of the owner, lien
holder, insurance company representative or investigative or investigating police agency.
Daily indoor storage – small personal vehicles………………………………..……… $15.25
(i.e., motorcycles, ATV’s, scooters, etc.) After first 6 hours (Chargeable in 24-hour increments)
Indoor storage rates may only be charged upon the direction and authorization of the owner, lien
holder, insurance company representative or investigating police agency.
Daily outdoor storage-vehicles 20’ or less…………………………………………… $25.45
After first 6 hours (Chargeable in 24-hour increments)
Daily outdoor storage – vehicles longer than 20’………………………………..…… $45.00
After first 6 hours (Chargeable in 24-hour increments)
Daily outdoor storage – small personal vehicles………………………………………$12.75
(i.e., motorcycles, ATV’s, scooters, etc.) After first 6 hours (Chargeable in 24-hour increments)
MIAMI-DADE COUNTY, FLORIDA
Lowboy Services
Tow Rate (hook-up and 1st ½ hour at scene………………………………...…………….. $275.00
Per Towed Mile after first 5 miles ……………………………………………..…………… $5.25
Extra Labor/waiting time at scene (after first ½ hour) per ¼ hour thereafter……………… $68.75
Dollies
Class A (except Private Property Tows) ………………………………………...… $41.00 per job
Underwater Recovery Salvage Divers
For First Hour/ per driver……………………………………………….……….………... $146.50
For each additional 15 minutes…………………………………………..………………… $36.62
Per ¼ hour or any fraction thereof over the first hour/per diver.
Performed by a certified/professional diver with the written documentation and approval of the
investigating law enforcement officer/agency.
* Pursuant Miami-Dade County, Florida, Code of Ordinances, Section 30-476(d)(6), Police Directed towing rates
were adjusted by an annual Consumer Price Index of 1.8%, using the 2016 CPI-All Urban Consumers: Miami-Fort
Lauderdale, to become effective 10/1/2017.
EQUIPMENT LIST
Please identify below all vehicles the Proposer intends to utilize for the services required for this contract. Identify whether
the unit is presently owned or leased by the Proposer. Please make sure to enclose evidence of ownership or valid
first party lease of the equipment.
WRECKER MAKE/MODEL YEAR LICENSE TAG NO. OWNED/LEASED
CLASS
ATTACHMENT "D" 28
Proposal for Towing Services
1. Business Name: --------
2. Business Address:------------------------
Phone: ________ City: __________ Zip : _____ _
Mailing Address: _______________________ _
City: _______________ Zip:------
State type of business enterprise (e.g. corporation, association, partnership, organization, joint venture,
trust, foundation, firm, group, society, individual natural person, etc.):
3. NAME ALL OWNERS, OFFICERS, AND PERSONS HAVING AN INTEREST IN THE TOWING AGENCY:
(Attach additional sheets if necessary)
a. NAME SS#
ADDRESS PHONE
CITY STATE BIRTHDATE
b. NAME SS#
ADDRESS PHONE
CITY STATE BIRTHDATE
c. NAME SS#
ADDRESS PHONE
CITY STATE BIRTHDATE
d. NAME SS#
ADDRESS PHONE
CITY STATE BIRTHDATE
e. NAME SS#
ADDRESS PHONE
CITY STATE BIRTH DATE
4. Has the business enterprise, or any person whose name appears in this application, ever bee n convicted of any
crime? __
If so, list the name, the arrest and conviction record of each person:
(Attac h Additional sheets if necessary)
5. If a corporation, supply the following:
A TT A C:HMF.NT "f"" 25
Email address
Corporate Name : ________________________ _
Date Incorporated : _____________ State of Charter: _____ _
6. What is the fictitious name under which the business will be conducted (if app licable): ____ _
7. Has this business ever been suspended, revoked or been the subject of suspension, revocation or
violation of Local, County, or State Law?
8. How many wreckers does the towing agency have in each class?
Refer to Equipment Requirements of specifications for class description
CLASS A WRECKER
CLASS A SLIDE BACK CARE CARRIER ___ _
CLASS B WRECKER
CLASS B SLIDE BACK CAR CARRIER
CLASS C WRECKER
CLASS D WRECKER
OTHER: (DESCRIPTION AND NUMBER) -------------
Please provide complete information for each wrecker on the attached equipment form.
9. Do you have now or have you had any contracts with private companies? ________ _
If so, list two, including the name and phone number of your contact at these companies: ___ _
10. Has the towing agency filed for insolvency, reorganization or bankruptcy petition (voluntary or involuntary)?
11 . List five (5) references preferably public agencies with current or past contracts : AGENCY CONTACT
TELEPHONE
12. How long has this towing agency been in the towing business?
26
13. How long have the owner(s), listed in item 3, been in the towing business? (List by name)
14. Are the payment office and the storage facility located at the same site? ________ _
15. Provide the address of the payment office:
16. Provide the address of the storage facility; indicate how many outside storage spaces are at this facility and
how many inside storage spaces: Address: __________________ _
Outside:-------------Inside: -------------
17. Is the towing agency located entirely within the City of North Miami Beach limits? ______ _
18. Enclose a copy of your license(s), Certificate of Use and Occupancy , proof of ownership or first party
lease of all faciltties, Certificates of Insurance, and evidence of ownership or valid first party lease of the
wreckers and slide back carriers that will be utilized to perform the services.
19. Complete the attached personnel form including all the employees to be utilized in performance of the contract
work.
20. Please attach a narrative statement to describe the Proposer's ability to meet or exceed all request for
proposal requirements , the capacity to perform the services specified, and the Proposes ability and
commitment to respond in emergency situations.
27
21.List below and identify the personnel, address, telephone number and storage capacity
(inside and outside) of Subcontractor(s) proposed for the contract: