HomeMy WebLinkAboutReso 2017-2742 RESOLUTION NO. 2017- 274 2-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, AWARDING REQUEST FOR
PROPOSAL NO. 17-04-01 TO AND ENTERING INTO AN
AGREEMENT WITH SMARTLINK,INC.FOR THE PURCHASE OF
TWO (2) INFORMATIONAL TOUCHSCREEN KIOSKS AND
SOFTWARE SERVICES,IN AN AMOUNT NOT TO EXCEED ONE
HUNDRED FIFTY THOUSAND DOLLARS ($150,000.00),
ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE
MAYOR TO EXECUTE SAID AGREEMENT;AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION: PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,on April 24, 2017 the City issued Request for Proposals (RFP) No. 17-04-01
for the purchase, installation, and maintenance Informational Touchscreen Kiosks and Software
Services, for which five (5) responses were received; and
WHEREAS, after review of the submittals, staff determined that Smartlink, Inc. was the
most responsible, responsive bidder; and
WHEREAS,Smartlink,Inc. is qualified,willing,and able to provide the desired services set
forth in the terms and conditions of the RFP; and
WHEREAS, the City wishes to enter into an• agreement with Smartlink, Inc. for the
purchase, installation,and maintenance of two(2)Informational Touchscreen Kiosks and Software
Services in an amount not to exceed One Hundred Fifty Thousand Dollars($150,000.00), attached
hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Award of Bid and Approval of Agreement. The City Commission hereby awards Bid
No. 17-04-01 to and approves an Agreement with Smartlink,Inc. for the purchase,installation,and
maintenance of two(2)Informational Touchscreen Kiosks and Software Services in an amount not
to exceed One Hundred Fifty Thousand Dollars ($150,000.00), attached hereto as Exhibit"A".
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution will become effective upon adoption.
R2017 Smartlink for Info Kiosks(RFP 17-04-01) Page 1 of 2
Section 4. Effective Date. This Resolution will become effecti = . :•n adoption.
PASSED AND ADOPTED this 19th day ' October 417.
George H. choll, Mayor
ATTES :
Mauricio Betanctir, CMC, City Clerk
APPROVED,A .t TO FORM
AND LEGA . FFICIENCY:
Air
/'Jdt(
a is i ttino', City Attorney
Moved by: Cto,.J2_ S r(.1
Seconded by: ChyVlV-SiorrEt ClA-TTO
Vote:
Mayor Scholl ✓ (Yes) (No)
Vice Mayor Goldman (Yes) (No) •
Commissioner Aelion I(Yes) (No)
Commissioner Gatto (Yes) (No)
Commissioner Svechin /(Yes) (No)
R2017 Smartlink for Info Kiosks(RFP 17-04-01) Page 2 of 2
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AGREEMENT BETWEEN THE CITY OF SUNNY ISLES
O!SUM BEACH AND SMARTLINK, INC
CONTRACT NO. 6623-1821
S AGREEMENT (hereinafter referred to as the "Agreement") is made in duplicate,
this day of t idle— 2017, by and between the CITY OF SUNNY
ISLES BEACH (the "City") and SMARTLINK, INC. (the "Contractor"), a corporation
authorized to do business in the State of Florida whose Federal I.D. # is 81-3752678.
RECITALS
WHEREAS, the City is in need of a contractor to provide installation and maintenance of
informational touchscreen kiosks and software services maintenance and repair services
("Services"), as more particularly described in Request for Proposal No. 17-04-01;
WHEREAS, the City issued Request for Proposal ("RFP") No. 17-04-01 for the purchase,
installation,and maintenance of two(2)informational touchscreen kiosks and software services and
WHEREAS, the City advertised RFP No. 17-04-01 and the Contractor submitted a bid in
response thereto, attached hereto as Attachment "A" and made a part hereof; and
WHEREAS, Contractor was selected as the lowest responsible, responsive proposer
in response to RFP No. 17-04-01; and;
WHEREAS, the Contractor is qualified, willing and able to provide the Services on the
terms and conditions set forth herein; and
WHEREAS, the City desires to enter into this Agreement with Contractor to provide the
Services in an amount not to exceed One Hundred Thirty Three Thousand Four Hundred Sixty
Dollars ($133,460.00) in addition to a contingency amount not to exceed Sixteen Thousand Five
Hundred Forty Dollars ($16,540.00), bringing the total amount not to exceed One Hundred Fifty
Thousand Dollars ($150,000.00) during the initial one (1) year term of this Agreement. $
NOW THEREFORE, in consideration of the foregoing and for other consideration, the
receipt and adequacy of which is hereby acknowledged, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement.
2. SERVICES. Contractor shall provide installation and maintenance of informational
touchscreen kiosks and software services maintenance and repair services, as more particularly
described in Attachment "A", which is attached hereto and made a part hereof.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth
hereunder, the initial term of this Agreement shall be one(1)year. This initial one year term shall
commence from the date this Agreement is signed by both parties and shall terminate no later than
one (1) year thereafter. The Contractor shall be required to complete installation of the two (2)
informational touchscreen kiosks and software services no later than One Hundred and Eighty(180)days.
from the commencement date stated in the Notice to Proceed issued from the City Manager or his
designee.
4. RENEWAL. Prior to, or upon completion of the initial one year term, the City shall have
the option to renew this Agreement for an additional three (3) one year renewal terms. Exercising
the option to renew is at the sole discretion of the City.
5. COMPENSATION. The Contractor agrees to provide the Services described in
Attachment "A" in an amount not to exceed One Hundred Thirty Three Thousand Four Hundred
Sixty Dollars ($133,460.00) during the initial one (1) year term of this Agreement. In addition the
City reserves an additional contingency amount not to exceed Sixteen Thousand Five Hundred
Forty Dollars ($16,540.00) for contingency fees, bringing the total Compensation amount not to
exceed One Hundred Fifty Thousand Dollars ($150,000.00) during the initial one (1) year term of
this Agreement. Payment to Contractor for all charges and tasks under this Agreement shall be in
accordance with this Agreement and the schedule of charges reflected in Attachment "A" and
under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this
Agreement other than those specifically described in Attachment "A".
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Contractor's final/last billing
to the City. This certifies that all services have been properly performed and all
charges and costs have been invoiced to the City. Since this account will thereupon
be closed, any other additional charges, if not properly included on this final
invoice, are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor
with the prior written approval of the City. If the City disputes any charges on the invoices, it may
make payment of the uncontested amounts and withhold payment on the contested amounts until
they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or
make it a guarantor of payment or surety for any contract, debt, obligation,judgment, lien, or any
form of indebtedness. The Contractor further warrants and represents that it has no obligation or
indebtedness that would impair its ability to fulfill the terms of this Agreement.
6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent contractor and shall be treated as such for all purposes. Nothing contained in this
agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
6623-0120-SMARTLINK, INC 2 0 p
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•
independent contractor other than those obligations which have been or shall have been undertaken
by the City. Contractor shall be responsible for any and all of its own expenses in performing its
duties as contemplated under this agreement. The City shall not be responsible for any expense
incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or
pay Social Security services and that such obligations shall be that of the Contractor, other than
those set forth in this agreement. Contractor shall furnish its own transportation, office and other
supplies as it determines necessary in carrying out its duties under this agreement.
7. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Contractor, its agents or employees, as indicated below:
❑ Comprehensive General liability insurance, including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with minimum limits of One Million Dollars ($1,000,000) per occurrence
combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be offered in a form no more restrictive than the latest edition of the
Comprehensive General Liability policy, without restrictive endorsements, as filed
by the Insurance Services Office, and shall specifically include the following with
minimum limits not less than those required for Bodily Injury Liability and
Property Damage Liability:
o Premises and Operation;
o Independent Contractors;
o Products and/or Completed Operations Hazard;
o Broad Form Property Damage;
o Broad Form Contractual Coverage applicable to this specific Contract,
including any hold harmless and/or indemnification agreement.
o Personal Injury Coverage with Employee and Contractual Exclusions
removed, with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability.
❑ Worker's Compensation and employer's liability coverage, as required pursuant to
Florida law.
❑ Business Automobile Liability with minimum limits of not less than One Million
Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury
Liability and Property Damage Liability. Coverage must be afforded on a form no
more restrictive than the latest edition of the Business Automobile Insurance policy,
without restrictive endorsements, as filed by the Insurance Services Office, and
must include:
o Owned Vehicles;
o Hired and Non-Owned Vehicles;
o Employers' Non-City ship.
6623-0120-SMARTLINK, INC 3
Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or
self-insurance maintained by the City. Such insurance shall not diminish Contractor's
indemnification and other obligations hereunder. The insurance policy shall be issued by
companies authorized to do business under the laws of the State of Florida and acceptable to the
City with a minimum A.M. Best rating of A-Excellent. Before any work under this Agreement
is performed, and at any time upon request, Contractor shall furnish to the City certificates
of insurance evidencing the minimum required coverage and shall be appropriately
endorsed for contractual liability, with the City named as additional insured. All policies
shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms
and issued by insurance companies acceptable to the City Manager or his designee. All insurance
policies and certificates of insurance shall provide that the policies may not be canceled or altered
without thirty (30) days prior written notice to the City. The City reserves the right from time to
time to change the insurance coverage and limits of liability required to be maintained by
Contractor hereunder. Contractor shall also require and ensure that each of its sub-contractors
providing services hereunder(if any) procures and maintains,until the completion of the services,
insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE
INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN
WRITING BY THE CITY.
8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the
Contractor pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Contractor or other parties needs
to be approved in writing by the City in order to be properly authorized.
9. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless, the City, its
officers, agents, employees from, and against any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury,
wrongful death, loss of or damage to property, at law or in equity, which may arise or may be
alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the
Contractor, agents or other personal entity acting under Contractor's control in connection with
the Contractor's performance of services pursuant to that agreement and to that extent the
Contractor shall pay such claims and losses and shall pay all such costs and judgments which may
issue from any lawsuit arising from such claims and losses including wrongful termination or
allegations of discrimination or harassment, and shall pay all costs and attorneys' fees expended
by the City in defense of such claims and losses including appeals. The parties agree that ten
percent(10%) of the total compensation is a specific consideration from the City to the Contractor
for this indemnity.
10. TERMINATION.
A. If, through any cause within reasonable control, the Contractor shall fail to fulfill
in a timely manner or otherwise violate any of the covenants, agreements or stipulations material
to this Agreement, the City shall have the right to terminate the Services then remaining to be
performed. Prior to the exercise of its option to terminate for cause, the City shall notify the
Contractor of its violation of the particular terms of the Agreement and grant Contractor ten (10)
days to cure such default. If the default remains uncured after ten(10)days the City may terminate
this Agreement, and the City shall receive a refund from the Contractor in an amount equal to the
actual cost of a third party to cure such failure. If Contractor fails, refuses or is unable to perform
6623-0120-SMARTLINK, INC 4 S
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any term of this Agreement, City shall pay for services satisfactorily performed as of the date of
termination
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Contractor (and sub Contractor(s)) shall be delivered to
the City and the City shall compensate the Contractor for all services satisfactorily
performed prior to the date of termination, as provided in Paragraph 5 herein.
(ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of the agreement by
Contractor and the City may reasonably withhold payments to Contractor for the
purposes of set-off until such time as the exact amount of damages due the City
from the Contractor is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed at any time by given written
notice which shall become effective ten (10) days following receipt by Contractor. The terms of
Paragraphs A(i) and (ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Contractor is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
11. WARRANTY
11.1 The Contractor shall warrant its products and services against faulty labor and/or
defective material for a minimum period of one (1) year from the date the Services
are complete and accepted by the City. This warranty shall be in addition to
whatever rights the City may have under state or federal law. The Contractor's
obligation under this warranty shall be at its own cost and expense, to
promptly repair or replace (including cost of removal and installation), that
item (or part or component thereof)which proves defective or fails to comply with
the Agreement within the warranty period such that it complies with the Agreement.
11.2 Contractor warrants to the City that all materials and equipment furnished under
this Agreement will be new unless otherwise specified and will be of good
quality, free from faults and defects and in conformance with the Agreement. All
equipment and materials not conforming to these requirements, including
substitutions not properly approved and authorized, may be considered defective.
If required by City or its designee, Contractor shall furnish satisfactory evidence
as to the kind and quality of materials and equipment.
11.3 Contractor shall provide an extended five (5) year warranty subject to this
Agreement's annual renewal, at a yearly amount not to exceed Nine Thousand
Seven Hundred Sixty Dollars ($9,760.00). This extended five (5) year warranty
shall include preventative maintenance for all hardware, equipment, and/or devices
to combat normal wear and tear from general usage to maintain proper operations.
6623-0120-SMARTLINK, INC 5
11.4 Contractor shall provide to the City or its designee all manufacturers' warranties.
All warranties, expressed and/or implied, shall be given to the City for all material
and equipment covered by this Agreement. All material and equipment furnished
shall be fully guaranteed by the Contractor against factory defects and
workmanship. At no expense to the City, the Contractor shall correct any and
all apparent and latent defects that are required under state or federal law.
12. GOVERNING LAW, VENUE AND ATTORNEYS FEES. It is agreed that this
Agreement shall be governed by, construed and enforced in accordance with the laws of the State
of Florida. Venue for any legal proceeding shall be in Miami Dade County, Florida. In the event
it becomes necessary for the City to file a lawsuit to enforce any term or provision under this
Agreement, then the City shall be entitled to its costs and attorney's fees at the pretrial, trial and
appellate levels.
13. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Contractor shall not
subcontract, assign or transfer any work under this agreement without the prior written consent of
the City, which consent will not be unreasonably withheld by the City. However, any
subcontractor performing work on City property must have prior written consent from the City.
Should the Contractor subcontract any services under this Agreement, it shall be done with
continued liability for the Contractor. The Contractor shall remain responsible for services,
responsibilities and liabilities of any person or entity acting under Contractor.
14. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby knowingly,
voluntarily and intentionally, waive the right which any may have to a jury trial in respect of any
action, proceeding, litigation or counterclaim based hereon or arising out of, under, on or in
connection with this agreement or any course of conduct, course of dealing, statements (whether
verbal or written) or actions of either of party.
15. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of
this Agreement or any time for a period of TEN (10) years subsequent to that date upon which the
Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any other
remedies available to it at law or in equity,to enjoin the Contractor in a court of equity for violating
such provisions.
16. PUBLIC RECORDS. The Contractor shall be required to comply with the following
requirements under Florida's Public Records Law:
(i.) Contractor shall keep and maintain public records required by the City to perform
the service.
(ii.) Upon request from the City, Contractor shall provide the City with a copy of the
requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided by Chapter 119,
Florida Statutes, or as otherwise provided by law.
(iii.) Contractor shall ensure that public records that are exempt or confidential and
6623-0120-SMARTLINK, INC 6 .,F
exempt from public records disclosure requirements are not disclosed except as
authorized by law for the duration of the contract term and following completion
of the contract if the Contractor does not transfer the records to the City.
(iv.) Contractor shall, upon completion of the contract, transfer, at no cost, to the City
all public records in possession of the Contractor or keep and maintain public
records required by the City to perform the service. If the Contractor transfers all
public records to the City upon completion of the contract, the Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Contractor keeps and maintains
public records upon completion of the contract, the Contractor shall meet all
applicable requirements for retaining public records. All records stored
electronically must be provided by Contractor to the City, upon request from the
City, in a format that is compatible with the information technology systems of the
City
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS AT (305) 792-1703, CityClerk@sibfl.net, 18070 Collins Avenue,
4th Floor, Sunny Isles Beach, Florida 33160.
17. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service,
or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or
registered mail, first class postage prepaid, return receipt requested or by overnight delivery by
traditionally recognized courier service), addressed to such party as follows:
If to the Christopher J. Russo, City Manager With a copy to:
City: City of Sunny Isles Beach Hans Ottinot, City Attorney
18070 Collins Avenue, Fourth Floor City of Sunny Isles Beach
Sunny Isles Beach, Florida 33160 18070 Collins Avenue, Fourth Floor
Tel: (305) 792-1701 Sunny Isles Beach, Florida 33160
Tel: (305) 792-1702
If to the Russ Middleton, Chief Strategy Officer
Contractor: SMARTLINK, INC
16 East 11th Street
Newport, KY 41071
18. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
6623-0120—SMARTLINK, INC 7
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19. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the
Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of
1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities
Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive
Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will not
discriminate against any employee or applicant for employment because of race, color, creed,
religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or
status with regard to public assistance. The Contractor will take affirmative action to insure that
all employment practices are free from such discrimination. Such employment practices include
but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and
selection for training, including apprenticeship. The Contractor agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided by the City
setting forth the provisions of this non-discrimination clause. The Contractor agrees to comply
with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation
Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any
Federally assisted program.
20. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the
Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the City
of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully
set forth herein, in connection with the Agreement conditions hereunder. The Contractor
covenants that it presently has no interest and shall not acquire any interest, direct or indirectly
which should conflict in any manner or degree with the performance of the services. The
Contractor further covenants that in the performance of this agreement, no person having any such
interest shall knowingly be employed by the Contractor. No member of, or delegate to the
Congress of the United States shall be admitted to any share or part of this agreement or to any
benefits arising therefrom.
21. ENTIRE AGREEMENT. This Agreement, together with all terms and conditions
contained in Request for Proposal No. 17-04-01,and Contractor's response thereto,attached hereto
as Attachment "A", contains the entire agreement of the parties, and may be amended, waived,
changed, modified, extended or rescinded only by a writing signed by the party against whom any
such amendment, waiver, change, modification, extension and/or rescission is sought.
22. MISCELLANEOUS.
A. In the event any provision of this Agreement is found to be void and unenforceable
by a court of competent jurisdiction, the remaining provisions of this Agreement
shall nevertheless be binding upon the parties with the same effect as though the
void or unenforceable provisions had been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of which
shall be deemed an original for all purposes.
C. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and
6623-0120-SMARTLINK, INC 8 0
contemporaneous oral and written negotiations, commitments, agreements and
understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and signed
by the parties to this Agreement.
E. No waiver of any provision of this Agreement shall be valid or enforceable unless
such waiver is in writing and signed by the party granting such waiver.
F. The terms and conditions in this Agreement shall supersede and take priority over
any conflicting provisions that are contained in any other document or attachment
or any other document or attachment not specifically attached hereto or otherwise
referenced in this Agreement.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in duplicate
on the day and year first written above.
WITNESS: SMARTLINK,INC
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CONTRACT PAYMENT SCHEDULE
All figures are in US Dollars.
Cost Per Kiosk Hardware:
1. Deposit (Due initially)
A Deposit of$55,000.00 representing 50% of the total cost of kiosk hardware is payable
at the time of signing the purchase contract.
2. Project remainder
The remaining kiosk hardware purchase balance of$55,000.00 along with actual
installation, shipping, and handling fees (currently estimated at a total of$12,500) is
payable upon installation of the kiosk hardware.
3. Training
$1,200 plus travel charges (Per Diem -Travel and lodging) is payable after completion of
group training.
4. Paid Yearly
Total
Included Monthly
Components MyLo-Software Licenses(Yearly Total-Add 5%) Qty Price Per Unit Price
Software Licenses WIFI Analytics-Cloud License 2 $30.00 $60.0
Digital Media Management- Cloud License 4 $60 $240.0
Video Analytics-Cloud License 4 $33.75 $135.0
Monthly Total $435.0
Total Yearly $5760.0
Total paid upfront
-5%discount $5472.0
mar _
Included smartLlNK-Support (Monthly) Qty Price Per Unit Total Price'
Remote Managed Hardware Maintenance, Marketing Program management,
Services Firewall Support, Helpdesk Services (4 Hour SLA) 2 $100.00 $200.0
Yearly $2400.0
Yearly with 5%
discount $2280.0
Included smartLlNK- Maintenance-Onsite (Quarterly) Qty Price,Per Unit Total Price!
Onsite Check
Quarterly Quarterly cleaning, testing, maintenance 2 $200.00 $400.0
Yearly $1600.0
Yearly with 5%
discount $1520.0
5. Paid upon sign off
Optional Training Optional Training
Line item(8 QTY
Hours) Hrs Per Hour Fee Total Price
Group training Onsite per day—CMS understanding general,
Onsite -Travel way finding,widget for dynamic content, scheduling content,
Charges apply triggered content, analytics understanding. 8 $150.00 $1,200.0
6. Payment of Fees
Invoices for monthly and quarterly products and services will be issued at the first of
each month. Invoices for one-time charges will be issued upon completion. All invoices
will have Net 30 terms. Payment by electronic transfer is preferred.
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DELIVER TO: REQUEST FOR PROPOSAL
City of Sunny Isles Beach SECTION 6
City Clerk BID SUBMITTAL FORMS OPENING: 2:30 P.M.
18070 Collins Avenue
Sunny Isles Beach, FL 33160 Tuesday, May 23, 2017
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of
4/24/2017 Pages 23 through 30
Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the accompanying
Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal,will be received at the office of the City Clerk at the address
shown above until the above stated time and date, and at that time, publicly opened for furnishing the
supplies or services described in the accompanying Bid Submittal Requirement.
RFP 17-04-01
Informational Touchscreen Kiosks and Software Services
A Bid Deposit in the amount of 0%of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 0%of the total amount of the bid will be required upon execution
of the contract by the successful bidder and City of Sunny Isles Beach
Procurement Agent: Firm Name:
Genesis Cuevas
5n,a rkJ 1 Y,c..
Commodity Coders):
RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 24 AND 26 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID
NON-RESPONSIVE
•
City of Sunny Isles Beach 'Request for Proposal No. 17-04-01 23 3
CITY.OF SUNNY ISLES BEACH" $ - '
- 18070 Collins Avenue
a - _ 'Sunny IslesBeach,,Florida 33160 an sos_"'JCE
\4.305.947.060b, o
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SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum#1, Dated
Addendum#2, Dated
Addendum #3, Dated
Addendum#4, Dated
Addendum#5, Dated
Addendum#6, Dated
Addendum#7, Dated
Addendum#8, Dated
PART II:
kNO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME: 5vlic -`.- LaAle, f.�G,
AUTHORIZED SIGNATURE: gr4( DATE: s) Z�J 17
TITLE OF OFFICER: CE•O r
City of Sunny Isles Beach 'Request for Proposal No. 17-04-01 24
SIV)
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e CITY OF SUNNY ISLES BEACl-i n °�
18070 CollinsAvenue
s Rao � ,
f Sunny Lies Beach. Flondo33100 - SOK"'ist -.
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BID SUBMITTAL FORM
Bid Title: Informational Touchscreen Kiosks and Software Services
The undersigned Proposer proposes and agrees, if this Bid is accepted, to enter into an agreement with
The City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Proposer accepts all of the terms and conditions of this Request for Proposal, induding without
limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for
90 days after the day of Bid opening. The Proposer agrees to sign and submit the Agreement with the
Bonds and other documents required by the Bidding Requirements within ten days after the date of the
City's Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
• The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
• The Proposer has given the City written notice of all conflicts,errors,discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Proposer.
• This Bid is genuine and not made in the interest of or on behalf of any undisdosed
person, firm or corporation and is submitted in conformity with any agreement or
rules of any group, association, organization, or corporation; the Proposer has not
directly or indirectly induced or solicited any other Proposer to submit a false or
sham Bid;the Proposer has not solicited or induced any person,firm or corporation
to refrain from Bidding; and Proposer has not sought by collusion to obtain for
itself any advantage over any other Proposer or over the City.
City of Sunny Isles Beach I Request for Proposal No. 17-04-01 25-
�r 3 C!i: OF SUNNY ISLES BEACH y J
p
_ _ o_ a� °. • �, '•I 30.70 Collins,Avenue � a� $
•
Sunny Isles Beach, Florida 33 i 60 g • ��""' 'j<<
_3 a° _305.947.0606
v^vf�.sib�l:ner tea;. 1"
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Firm Name:
Svvio,(1- t„`t / .
Street Address:
E //i4 5,- �8 ,f v4 k Y WOz ;
Mailing Address (if different):
Telephone No. !r ( Fax No. Vss-Z)z..-07-1
Email Address: E. S i' o 4 I i K lc .c FEIN No. J'/ /-3j 7/S/2.1 42/7/ >
*"By signing this document the bidder agrees to a//Terms
Signature:
(Signa i •- of authorized agent)
Print Name: .50LN. S'c..14q .�
Title: ('RC1
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach I Request for Proposal No. 17-04-01 26 •
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smartNK
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smartLIINK is your smart city partner
Mylo is the smart city engine
We help fund, assess, design, deploy, and support loT for your smart city.
PROPOSAL
Sunny Isles Beach Information Technology Department
REF#ITB#17-04-01-0-2017
Jon Salisbury
jds@smartlink.city
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Dear City Leadership Team,
smartLINK's mission is to bridge the digital and physical worlds. We are designing, engineering and then
producing products which are market leading in quality and value offered. smartLINK is excited to submit this
proposal for outdoor intelligent smart city kiosks which will provide market leading technologies adding value
to citizens, and insight for the city. smartLINK is a fully managed service organization; meaning we provide
urban strategy, site technical analysis, market study, technology implementation and physical installation. In
addition, we provide ongoing maintenance of the infrastructure, cloud services, cyber security, and call center
services. smartLlNK is a global award-winning organization, as we were recognized as one of the most
innovative solution providers with our project in Newport, Kentucky.
smartLINK helps create clusters of technical connectivity with analytics as the engine in assessing, funding and
managing smart city infrastructure- including wireline, wireless and loT communications ingest and output.
We are the eyes, nose, mouth, ears and voice of the smart city, and make it easy for citizens to interact with
city services. We are focused on providing innovative smart city products to organizations and cities across the
country, operated out of our state-of-the-art smartLINK headquarters in the Greater Cincinnati area.
smartLlNK runs the heart of its business with its network, security, and cloud operations along with its sister
organization Nexigen. smartLINK has earned a market leading position by offering this unique solution out of
new materials like carbon fiber and wireless connectivity options for our smart city intelligent kiosks. We
have strategic partnerships with wireless experts,telecom providers, Media buyers, Platform as a Service
providers, and data exchanges as well as streetlight, ISP's and other loT providers. We are a vendor-neutral
option, as our product is configurable in a manner to be open with local startups, national providers or a
mixture of the two.
Please feel free to contact us at info@smartlink.city should you have any questions or need additional
information.
Again, thank you for the opportunity to present this proposal; we are confident that our solution is the best
and most innovative answer for the City of Sunny Isles Beach. We look forward to working with you in the
future.
Regards,
Jon Salisbury
Chief Vision Officer
smartLlNK "Bridging the physical and digital worlds"
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smartLINK proposal for Services
17.04.01
sTartLR _<
Company information 2
Qualifications
2
STAFFING 3
APPROACH/ METHODOLOGY 5
General Product Highlights: 9
Recent similar projects(Past 2 years) 11
COST PROPOSAL— Calculator 11
REFERENCES-Please include with Attachment B 15
OFFICE LOCATIONS 16
CONTRACT FORMS Error! Bookmark not defined.
TRAINING SCHEDULE Error! Bookmark not defined.
Company information
SmartLINK originated as a solution to the challenge of digital connectivity for less affluent schoolchildren in the Nexigen
headquarters city of Newport, Kentucky. Nexigen is an industry-leading cyber security and cloud solution provider and
managed services engineering firm celebrating its 13th year in business. After Nexigen co-founders J.J. Schaffer and Jon
Salisbury developed a successful citywide WIFI-network based solution there with smartLINK co-founder Russ Middleton,
they realized there was a need for a more universal solution,and developed a sophisticated node-based WIFI digital node
network concept based on kiosk units dubbed "MyLo".The MyLo model 1 was installed at Newport-on-the-Levee,a major
mixed-use entertainment and creative office complex in Newport directly across the Ohio River from Cincinnati, Ohio.As
one of the very first Smart Cities projects in the country, and the first fully self-funded smart city model in existence, the
City of Newport was named the first"Smart City" in the Midwest.
Qualifications
smartLINK was founded in 2016. The smartLINK founder and CEO,Jon Salisbury, is currently representing smartLINK on
the IEEE smart city planning committee,and has helped develop smart city architecture and framework which is being
2
smartLlNK proposal for Services
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STS rtJ \K
adopted by the IEEE body. smartLlNK was founded out of Nexigen Communications, which is a leading Cyber Security
and Cloud Services provider.As a result, smartLINK began with many things a traditional startup does not have,
including:a fully staffed 10 person service desk,which provides level 1 triage and escalation services;a NOC service
which is managed 24/7; a team of architects for design and delivery solutions; a full software development team
featuring 20 developers;40 support engineers ranging from level 2 to level 3; a full time project manager; and 2 full-
time project implementation specialists who focus on complex implementation solutions. smartLlNK also has access to a
cyber security team,which provides active cyber security monitoring with analytics, as well as a robust NIST structure for
policies and controls for its technology.
STAFFONG
Jon Salisbury—CEO/Vision
Ids@smart)ink.city
Jon Salisbury is recognized as a visionary and a thought leader in the Smart City space, currently sitting on the IEEE
Smart Cities council. Jon created and started nexigen in 2003, known as one of the top cyber security and cloud
solutions provider companies in greater Cincinnati. Mr Salisbury is a focused, high-energy and intelligent leader.As
CEO,Jon's role consists of defining market vision in this emerging space, and ensuring that product development
and operational teams are executing on that vision. Jon keys in on service delivery, solution design, and bringing
new products and technologies to market in a responsible manner. Mr Salisbury is involved with community
improvement programs like Tech Defenders,which train the next generation of cyber security warriors,and
currently runs inside TAFT Cincinnati Public Schools, as well as city-wide wireless initiatives in multiple cities.
Russ Middleton—Chief Strategy Officer
rmiddleton@smartLlNK.city
Russ Middleton is thought leader in the Internet of Things with tremendous market savvy. Russ has over four years
of experience on the Nexigen leadership team, including a strong background in working with Communities and
Mid-Market Organizations. Russ is highly customer-centric with excellent relationship building skills, developing a
network of strategic partners, and a solution-focused consultative style. Russ also has achieved enormous success
serving the community with his highly touted Tech Defenders Program currently running at Newport High School
and Taft High School.
Jack Illes—VP Urban Strategy
Jack Illes is a seasoned real estate executive and veteran of urban development initiatives across the country and
internationally, including the revitalization of Times Square and Hollywood. His multiple projects have contributed
3
smartLUNK proposal for Services
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to the renaissance of downtown districts in cities like Los Angeles and San Diego, but also smaller communities like
Lincoln, Nebraska and Pasadena, California. His background uniquely includes roles from planning and design,to
branding and marketing, securing space users and property management, in virtually every property type including
retail, hospitality, office and multifamily.Jack maintains a particular focus on responding to the uniqueness of each
community, and incorporating that local context, culture and heritage into opportunities for both small business
development, and the cultivation of new market opportunities.
Brent Rippe—Advisory/Finance
Brent, has worked for over the last decade as an acquisition,valuation and capital raising expert for locally owned
businesses. Brent works to help effectuate the growth goals of companies through directly committing personnel
resources to help with financial reporting and strategic financial advisory. In addition to this, he is a partner of a
fully licensed, FINRA regulated, Broker Dealer allowing him to legally structure and raise needed capital for
companies ranging in size from startup to top 50 privately owned Cincinnati companies. Currently he manages
direct equity investments from Cincinnati investors exceeding$65 million in equity value between 8 different
companies. He is actively involved in the community through being the chairman of the board of the Starfire
Council of Cincinnati, and a volunteer with both the local Boy Scouts and Xavier University.
Trevor Holekamp-VP Engineering Services
While overseeing engineering services for smartLlNK,Trevor also operates Beast Carbon (CEO)our manufacturing
rep/supplier for smartLlNK. Often referred to by friends as Cincinnati's answer to the famed Apple iPhone designer
John lye,Trevor not only has tremendous engineering experience but also has a keen eye for style, look and feel.
He ensures smartLINK is designed, engineered and supplied by Greater Cincinnati based businesses.
Chris Compton—CTO
ccompton@smartlink.city
Chris Compton has over 15 years of technical architecture experience. Chris has led deployments in an architecture
role,as well as managing delivery for networks with over 5000 endpoints. Chris is also a cyber security and cloud
expert with multiple cyber security/cloud certifications. Chris currently providers technology architecture services
for multiple municipalities.
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APPROACH / METHODOLOGY
Project Time Line:
Project Schedule
Week Milestone Description SL—Resource Client Resource Outcome
1 Discovery Onsite visit to location PM, CTO, Mapping smartLlNK receives
for site survey. Programming Resource, Client drawings and has
Kick off meeting occurs Manager formal kick off
meeting with client
2 Discovery Weekly Project Status 2 x SL Resources Client Manager Client Receives Dra
updates. Finalize deployment projec
permit and build plan
submittals.
4 Design Lab work and 3 x SL Resources Client Manager Client Receives Fink
continued + 1 deployment projec
development. plan.
Feedback session from
client on development
5 Design Mobile app revisions 3 x SL Resources Client Manager Client Signs off on
Kiosk with client + 1 app/Content
specification complete
6 Testing/Design Map Completion/ 3 x SL Resources Client Manager Map finalization an
mobile app and testing + 1 information draft
begins
7 Testing Revisions and 2 x SL Resources Client Manager Final sent for
additional testing on + 1 approval
mapping and mobile
8 Implementation Depending on scope 2 x SL Resources Facilities team + Shipment of units t
refinements- Pilot Client Manager client
Kiosk installed and
ready for use
9 Implementation Final group installed 2 x SL Resources Facilities team + Install team
Final Group Client Manager completes install
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smartLlNK proposal for Services
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Approach
Phase 1:Urban Strategy
smartLlNK performs an in-depth analysis on site with one of the country's leading Urban Strategists,Jack Illes.Jack
has been involved in multiple large scale urban projects across the country, including Horton Plaza in San Diego,
Prudential Center in Boston, Park Meadows in Denver, and Hollywood and Highland, which is home to the Dolby
Theater and the TCL Chinese Theater. Successful connected communities work from deep cultural understanding.
Complex desired outcomes are achieved through a strong urban strategy thought process. This allows for our
foundational technology to work best to benefit your community.
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smartLINK follows this study with a technology deployment survey consisting of wireless, wired, and loT infrastructure.
We want to understand the proper standards in place to ensure we fit our technology into the city in a way that is
cohesive and beneficial to the citizens and the data analytics platforms in place. We also work on route planning and
key way points that will make the kiosks more useful to the public. We follow the rigorous framework that founder Jon
Salisbury outlined and submitted to IEEE, so that all connectivity from our smartLlNK Kiosk fits within a larger smart city
ecosystem to propel smart cities into the future. This allows for offering of maximum value from each kiosk as we
understand the total Smart City picture greater than any other kiosk firm. We also look at our Kiosk connectivity cluster
capabilities and review APP's available in our APP store with each respective city for deployment.
We understand best practice Smart City standards and in fact are helping to write them with IEEE.
6
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ss.- is:Phase 3:Delivery
Execution and delivery are extremely important to get right from the beginning. We ensure we have multiple quality
assurance points throughout our entire process ensuring smooth implementation coupled with effective
communication.
1. Asset Validation
2. Permitting
3. Easements
4. Content strategy sign off/execution
5. Wayfinding with priority routing
6. Custom Branding of Kiosks
7. WIFI implementation
8
smartlJNK proposal for Services
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8. Marketing Kick Off
9. Local Business Easy Advertisement with 1 click to kiosk advertising
10. APP Market place with local business highlighted
Phase 4: Continuous improvement
Finding problems and providing solutions is in our DNA. We are constantly analyzing and working to improve our
technology ecosystem to maximize value to the community,citizen, city and media buyers in a seamless fashion. At the
core,the value is driven from user happiness and acceptance. If we are providing value to our user base the rest will
take care of itself. smartLINK will continue to push forward to provide more value with the same infrastructure through
stringent product improvement processes led by industry leading innovators.
General Product Highlights: :3 = i;'z a ">; '
•
e Strong outdoor-ready tough frame with environmental - :r�= „pn
control with cooling/ Heating& Impact resistance
featuring Carbon Fiber and robust solid-state AC unit. • ;_:
• Robust local computing with easy wayfinding built on : ..
market-leading 3d modeling software for hyper-local 01
feel with local route planning. Local use offline or k4:A.•
online. — �� p'
• USB Charging for convenience. =� .
• Enterprise grade WIFI using the latest security protocols - �
including WIFI Analytics. '
- - y:. ...moi•.✓'__3'v��'. '.^�4..=�.';i:. r-.
a SS” Bright touch screen displays for advertising through K' s.'� : . 4 r'
industry leading software for display and mobile :�-' -' '�' 'fi`'
devices. Routing planning that is easy to send to mobile �� . _.
devices.
, ` p�`'• •
• *Optional- Environmental (Gases, Particulate)Sensors.
• Robust speaker system
• Multi-Purpose Call station with emergency call services.
a Interactive mobile wayfinding solutions.
• Managed by nationally recognized cyber security
organization team with robust security prevention and
monitoring tools.
• Video Analytics-Video Gates for census as well as
tracking mood,gender, age-all while respecting
individual privacy. No image storage.
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smartLlNK proposal for Services
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Technical Proposal Content:
1. BI and integrations for data are managed through Pentaho for centralized analytics on a MS SQL server. Local caching takes
place for content playing on screens.
2. Server Environment
a. Cloud Services that can be chosen by the client include:
i. Video Analytics-Quividi-Encrypted through https and has REST API(JSON)for access.
ii. Wayfinding-API Available on machine.
iii. `Verbal Commands—API structure ready with microphone kit.
iv. WIFI Analytics—Gozone WIFI
v. Pentaho-Nexigen Cloud-CyrusONE Data Center West 7th
3. Network systems for WIFI are either supplied by client or we can provide the following vendors:
a. The entire smartLlNK Kiosk sits behind a VPN endpoint-Fortinet 60e
b. Ruckus
C. OPEN MESH format
d. We ensure that any vendor we choose meets the security requirements needed and account for usage now and in
the future.
4. Desktop Platform-2 x Intel 15,256GB SSD,8GB Ram—5 Year warranty
5. Desktop Software-Labtech,Forticlient AV/Content Filter,Wayfinding,Quividi Analytics engine,encrypted with bit locker,
sits behind vpn appliance. •
6. Authentication can be integrated into your AD or is local Auth. We control Auth through Labtech which is running in the
nexigen data center in Cyrus One.This is a highly secured environment with management available through 3 tiered layered
SCADA multi vpn access.
7. Browser access is available as the way finding files are html and the admin section is through a browser. We are currently
using the latest versions of Chrome and IE without issue.
8. Pentaho allows us to integrate with other platforms. All changes go through a strict change control(Change Management)
process which involves client sign off.
9. Web servers are of course supported.
10. Hardware and storage requirements are based on the tools the client chooses to involve. Environmental analytics,video
analytics,Wifi analytics and more are stored in multiple cloud services each with its own storage requirements.
Addition Technical Content:
1. Security
a. We can authenticate with CAS or any other means in which Microsoft windows 10 supports. We then need to
translate that back to the other systems.
b. Data encryption in transit is controlled through the VPN back to the nexigen central system which allows for 0
access other than the tenant. It allows access only to this tenant on this vpn through 4 x 1 Gbps links. We monitor
this firewall with SIEM and threat detection systems which perform analytics against IP reputation,and heuristics.
We staff a SOC which monitors this actively continuously.
c. Data backups are done regularly and are encrypted in transit and at rest and are only accessible with a master key.
d. Describe Breach Protocols
i. Sensors exist with electronic locking system which alert personnel upon access.
ii. Our security response standards follow the NIST Cyber security response protocols. We map to NIST
SP800-61r2. We utilize a 6-stage incident response procedure with on staff forensic and incident
response engineers.
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smartuNK proposal for Services
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sartLil K
Recent similar projects (Past 2 years)
o City of Newport—We introduced our Tech Defenders high school cyber defense program into Newport High School and
Taft High school. After research and surveys,we realized the great digital divide that exists in both Newport High School
and Taft. We then worked out a financial model which would be self-sustaining,and contacted Cincinnati Bell to partner on
the program to deliver fiber,wireless access and now,Smart City nodes. We are looking to introduce trajectory-based
traffic lights and advanced smart parking across the city,in partnership with Northern Kentucky University and the
University of Cincinnati.
o City of Lawrenceburg,Indiana— smartLlNk is deploying city wide wireless solutions including internet services and wireless
music systems throughout the main city corridor and city residences.
COST PROPOSAL—
Calculator
E i n e Kiosk Hardware 0 addons . -
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Kiosk
2 x Intel Digital Players(16GB Ram, 15,
SSD Drive),Samsung 55"TV 2500 NITS ? '=:
outdoor ready,call ready with speaker,
WIFI Access point,Video Camera x 2
speaker system, Licensed software for
C �J
way finding and ad display, Kiosk is
roughly 8 feet 6 inches tall/3 feet wide/18
inches deep ur, 2 $50,000.00 $100,000.00
_s n - .Addonts�.;��-„�-;-�'.'� �yQtyS��y}�Pr-• ,i e��,Pe��,U,ri�t� Fes_����.��Total Pru_e:, `f�- �=���
Additional Wireless Access Points 0 $1,500.00 •Environmental Sensor-Particulate and
Gas sensing 0 $2,500.00 .••-•1•,..:“.2,7; - •
Additional-Security Cameras 0 $1,500.00
Sub total $-
, :Total;Kioskpl;usaddon:charges :..:: .. . -$90,000.00
• Monthly(,
•
• ' A.24,�. '-�����Z+�4 '�r;�:��t.'.�',�:+.� � _•�.�-�: ���--�� I C
79 4tY ? MRC .-Zr,Unit rri � �1TotaI MRC •. — 0,
WIFI analytics 2 $30.00 $60.00
Digital media management system cloud
service 4 $60.00 $240.00
Video Analytics services 4 $45.00
$180.00
•
Estimate (300mbps) Internet Service ; 0 $300.00 $-
11
smartlJNK proposal for Services
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STartLil K
Notallnio.ntFilyfee's Charges: ,," ; _; $480.00
' � Partv Extras -�Shlppingriginstall '"` ' err
j E-3'.''sai-•�'� 5.��7t`F'�`z'� � �- t .r � ^1�Ja.aa w �aevaa _ t .2a
me•Item s '` _' �� F ���-y�+�:r�.�� r.,,,�,-,r�r-•-�?.�`- .moi,-.F---x `,�-.,�-�"t
s Qty n� C P"e ynira r , :;: t�TotaI NRC; z v ' ham'
Estimate-Installation Fee: 2 $4,500.00 $9,000.00
Estimate-Shipping Fee 2 $1750.00 $3,500.00
-wTotal Shipping Charges:, • • •-
= �3• z_ �f^ r.: : 'i4-_ca-ya rti _ ,,: 10500.00
•- Optional Managed Services °
4 PullylManaged•-Services Monthly Fee(,Per�Node} _,
Hardware Maintenance,Marketing
Program management,Firewall Support,
Helpdesk Services (4 Hour SLA) 2 $200.00 $400.00
$400.00
�:•• =`Total:;Mariay ed�5eriices�fee's: � � -= -�--5 �_•«=r�g���i.--x,..� '�.'.. : •
• L. $400;00
. :.:is e-•'�'-.`-'i:4t'�;2.'-_1�?"�C+...-:'ca*.T.t.�:!i_.ti:`{.,,,A•t�:�:.. �. :Ci-:o-r,.:. .. .-;;�?__. ..
Optional Training ;
SParts Tratnrng _"
tem 8 H �- .•.
�'''� leno rs, � �� �(Hours)���P_er.Hour Fee11 ,.,�. Total MRC-'� fa
Option 1-Group training remote per day—
CMS understanding general,way finding,
widget for dynamic content,scheduling
content,triggered content,analytics
understanding. 8 $1200.00 $1200.00
Option 2-Group training remote per day—
CMS understanding general,way finding,
widget for dynamic content,scheduling
content,triggered content,analytics
understanding. 8 $1200.00 $1200.00
Travelscharges do apply-' - • .
TBD TBD TBD
Managed Services—Part 4(Detail)
Performance, smartLlNK will utilize a monitoring system designed to track the availability and performance of
Availability,& critical networking components, including all workstations,designated servers,and managed
Predictive Failure networking gear(e.g. routers,firewalls, managed switches,etc.). The monitoring system will
Monitoring provide smartliNK's Help Desk with real time alerts that will be responded to under the terms of the
SLA. The system will also allow for the periodic production of reports which will be made available
to the Client upon request.
12
smartLlNK proposal for Services
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;z
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Patch Monitoring& smartLINK will utilize a system that will monitor the operating system patch levels of known systems
Management that run approved operating systems and are connected to the network. This includes servers,
computers,and network devices.
*Security Monitoring `smartLlNK will utilize a system that monitors security levels of all known systems. We have
&Management Security Incident& Event Management systems along with prevention.
Security License Content Filtering and advanced cyber security monitoring tools will be provided for each
desktop, laptop,and server listed as part of the agreement for use during the term of the
agreement.
System Administration Basic system administration is included. Basic system administration tasks include such actions as
resetting passwords,assisting with basic shared folder creation and the associated permissions,
creating and removing users from the user directory,adding a printer to an existing workstation,
minor software updates,etc.
Help Desk& System or end-user problems,assuming the nature of the issue is not listed as an exclusion,will be
Emergency Support handled in the most appropriate and expedient manner in accordance with the SLA, and are
included in this Proposal. Nexigen will work with client to develop and implement appropriate
procedures.
In-Scope:
o Screens
o Connectivity
o Program creation/management
o Video content management(Self-service portal)
o Data Analytics training
o Wireless connectivity
o Bluetooth device connectivity
o Assign and configure IP addresses
o Program creation/deployment Training
Line of Business Includes procurement, maintenance and support, troubleshooting, and resolution of third party or
Applications custom application issues is included on a best-effort basis. Attempts will be made to correct
connectivity issues to such applications; and Nexigen shall escalate to third-party vendors and assist
in issue resolution for these applications.
In-Scope:
o Video Display software
o Wayfinding management software
o Video analytics software platform
o Marketing Content Marketplace
o Mobile device ready wayfinding
o Analytics dashboard
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smartUNK proposal for Services
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Escalation Services Tickets that cannot be resolved at L1 shall be escalated to the L2 Support Team:
o When a ticket for a user who is located at an office with an on-site team cannot be resolved
at L1, the ticket shall be escalated to the appropriate on-site team
o When a ticket for a user who is located at an office without onsite support,or who is working
remotely cannot be resolved, it should be escalated to the general L2 team.
o SME specific teams engaged on per incident/priority basis
Network Services Provisioning and monitoring of internet and network services by state of the art NOC. Issue
notification, management and resolution.
Hardware Support Provisioning and monitoring of CPU's,sensors, and cameras Issue notification, management and
resolution.
Quarterly Review Quarterly meetings will be held to review monitoring reports and service requests,discuss priorities
Meetings for the following period,and to assess the overall satisfaction of the services being provided.
Detailed Listing-Services Provided by smartliNK Kiosks—
The service rates below are calculated through a dynamic calculated management system.r�.—sem--r r--�.,,
;Applications''= : ` '� fid_i y. J�ryk_ r,.i• C.4 �� �_ a
S �"i�s.:.n.�.:c: - w.""- � iid ',. r..-its�-�;_'•rsi.�r:�u�h.2't3 s-i..a['-�#:�•�!:
Digital Displays 0 55" 2500 NIT+Brightness on Displays with touch panel
o Impact resistant
o Display player with open API
Video Analytics o People counting, Dwell time,video gates,open API
Wireless Access o Enterprise WAP's with 3 integrated omni-directional antennas with 5 dBi gain
O 2.4-GHz and 5-GHz radios each with 3x3 MIMO
o Wireless Transfer Rate: 1.3 Gbit/s
o Powered Over Ethernet(PoE)-802.3at compliant
Wayfinding o Advanced Mapping with 3D Modeling
o Advanced wayfinding with route control(Up elevators,down stairs)with city
influence on mapping route strength points.
o Scan and go to phone without the need for a mobile app
o Open API
Internet Services o Super faster internet services feature fiber optics where available.
Phone Call Service o Easy phone call button with speaker system
WIFI Analytics 0 Mobile captive portals.
O Secure registration
o Engagement solutions
o Data analytics
o Mobile advertisement if selected
o Open API
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smartLlNK proposal for Services
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Kiosk Build o Structurally sound.
o Carbon fiber features.
o Electronic locking system.
o Easy to maintain system with pop up service doors.
o Climate control system for heating and cooling.
o Very sleek and appealing
•
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��/�- 7 v _.mac.; `.i:;:..� 4,0` .r' •_.�x-� <tr - • ••ti,.�:.": 'a>_::-' r'-::'
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- -_�- � � S^Qp_��.�t'l Sig i'.. �"`.::��i:�,- �:Y�� .tr_�-��>.�^••- 3i7��.: �$:.�. _ �1• � �� r
--;w'=-•:;' ,L r3 z -c; :�?rte a r_-:� o•.:.._ r rg.�- . _ q�;"'0:_':`'T` _ r'�. �
`'tet•: � ':z''�•� - - •? �, i?•,,�. 'h,.:_ � .,.;'` :=� -:�.'. ::"":;' 'ii.`
C tires r G 'r ?�r..° - 74-1 r: c, far S� s.`�d d^.f'=P�yi-.aw; .5. ti•rr ;mac a y�
i: ame.ofdAdd:On � `r ,�*_ x
= .,--�: ..�=:='_• ��•. ..,�;t�•.,� Pricing�....,r= _._::.� �` �<�.. .r.�.
Environmental Package $1500.00 per node
Security Package(2 x Cameras) $2500.00 per node
Additional Wireless Access Points $1500.00 per WAP
Facial Recognition pack(Criminal/Missing persons) $ Custom Pricing
Outdoor lighting(scenic)with loT sensor/control $1500.00 per Light
Verbal Commands $5000.00–Onetime$1000.00 Annually
Labor Rates -
Project Labor-Block 50 $150.00/hr-$7500.00
Project Labor-Block 100 $140.00/hr-$14,000.00
Project Labor-Block 200 $135.00/hr-$27,000.00
o Remote labor-billed in increments of 15 minutes with 15-minute minimum
o On-site labor-billed in increments of 30 minutes with 60-minute minimum
o `Any remaining hours can be used for upcoming projects or support.
REFERENCES - Please include with Attachment B
e City of Newport o City of Lawrenceburg o University of Cincinnati
Tom Fromme/City Manager Olin Clawson/Utilities Director Jonathan Corey/PHD
Tfromme@newportky.gov olin@Imu-in.net corevin@ucmail.uc.edu
15
smartLINK proposal for Services
17-04-01
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OFFICE LOCATIONS
• Mid-West Office—16 East 11th Street Newport Kentucky 41071
Southern Office—7369 Sheridan St. Suite 301, Hollywood, FL, 33024
•
•
•
•
•
III
16
smar111NK proposal for Services
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3 11 D
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ff ba �_. ,.180/0-CoDins avenue F : t, a p a
Sunn;Isles Beach, Florida 33160 :�' �Jx"' •
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ATTACHMENT A - PROPOSED PRICE
TOTAL PROPOSED PRICE FOR THE TWO (2) KIOSKS
OVER THE INITIAL ONE (1) YEAR TERM:
$ 12 cl cv e),
B. BREAKDOWN OF PROPOSED PRICE (REFER TO SECTION 5)
City of Sunny Isles Beach I Request for Proposal No. 17-04-01 27 -
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� Clil Of SUNNY IS[ES BEAC'I 4
= F ,a' r18O70 Collins Avenue
Sunny Isles Beach Florida 331.t50 <�
ay a:r 3 305:417.Oo0o d °` O ` ;°.
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C,1y OF 5;N P�
ATTACHMENT B - REFERENCES
City of Sunny Isles Beach (Request for Proposal No. 17-04-01 28.
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Dr.Jonathan Corey
College of Engineering&Applied Science
Dept.of CMI&Architectural Engineering 8
UNIVERSITY OF1E-.17Construction Management
University of Cincinnati
Cincinnati 2850 Campus Way Dr,765 Baldwin Hall
Cincinnati,OH 45221-0071
(513)556-6554
Jonathan.corey@uc.edu
May 18, 2017
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, FL 33160
To whom it may concern,
smartLlNK has in depth technical and manufacturing knowledge. We work with smartLINK for
analytical data. smartLlNk has built a robust product that is hardened for a multitude of
environments as well as providing in depth data through analytics. I have personally worked
alongside Jon Salisbury on many opportunities regarding smart city technology.
Regards,
7 0--
r.
r. Jonathan Corey
An affirmative action/equal opportunity institution
6 J
Mayor
Kelly Mollaun
•
- , Utility Service Board
_ •
- - Paul Seymour
Tony Abbott
Wastewater
Cook
Electric• Water• Wastewater Mel Davis
Randy Abner
Olin Clawson,General Manager
City Attorney
Delmar D.Weldon III
To:Whomever it May Concern
From:Olin Clawson,General manager-CEO, Lawrenceburg Municipal Utilities
Date: May 18,2017
Subject: Smart City Initiatives
We are happy to say that we have worked with Nexigen for well over a decade on many essential City
projects.This includes,more recently, Nexigen/smartLlNK solution. Because of the demand for new and
emerging smart city technologies,LMU has been working diligently to select and,then begin deployment
of, a smart city solution.We are very pleased to say that we have selected the smartLlNK kiosk for
deployment within our city. SmartLINk is well ahead of competitors in the space and has the latest
technologies,critical to any city serious about cutting edge technology. We have trusted our City
infrastructure to Jon Salisbury and Nexigen/smartLINK,time and time agin and they have always
delivered.
/
Best,
02:0
American =
Water Works
Association PO Box 4198 • 230 Walnut Street• Lawrenceburg,Indiana 53 3515 Reliable Public
B. 47025 • phone 8i2-532-3500 • fax 8,2- 2- Power Provider
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ATTACHMENT C — TRAINING SCHEDULE
City of Sunny Isles Beach I Request for Proposal No. 17-04-01 `29 -
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AFFIDAVITS
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City of Sunny Isles Beach 'Request for Proposal No. 17-04-01 30 • -
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°:"�r� NON - COLLUSION AFFIDAVIT
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City of Sunny Isles Beach
`or' 18070 Collins Avenue
c tw" c Sunny Isles Beach,FL 33160
"`cr +�"� Telephone:(305)947-0606 Fax:(305)949-3113
STATE OF {{C�4.�c-(y )
COUNTY OF C6dhrlx,I I )
The undersigned being first duly sworn as provided by law,deposes,and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County,in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
Stn,te,el-L►.t Tv, c
(Name of Corporation,Par(nership,Individual,etc.)
a, C 0 Ni p v"4 i 0 ,formed under the laws of K.Q,el NGhvl
(Type bf Business) (State)
of which he is l.kr c¢ h rt6Acio 1 dc.c- v
(Sole Owner,Partner,President,etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City,also that no head of any
department or employee therein,or any officer of the City of Sunny Isles Beach,Florida is directly interested therein.
This Bid is genuine and not collusive or a sham;the person,firm or corporation named above in Paragraph 10.2 has not colluded,conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation,to put in a sham Bid,or that such person,firm or
corporation, shall refrain from Bidding, and has not in any manner,directly or indirectly,sought by agreement or collusion,or communication
or conference with any person,firm or corporation,to fix the prices of said Bid or Bids of any other proposers;and all statements contained in
the Bid or Bids described above true; and further, neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2,has directly or indirectly submitted said Bid or the contents thereof,or divulged information or data relative thereto,to any association or
to any member or agent thereof.
AFFIANTS NAME AFFIANTS TITLE
TAKEN,SWORN AND SUBSCRIBED TO BEFORE ME this day of 01'1 ,2017.
Personally Known )( or Produced Identification
Type of identification
(Affix seal here)
NOTARY PUBLIC(name printed or typed)
STEVE.RISTAU
NOTARY PUBLIC
Kentucky,State At Large
I.D.0 543406
My Commission Expires 101712019
1 of 7
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PUBLIC ENTITY
i TY CRIME •
S
/ City of Sunny Isles Beach
♦`c
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18070 Collins Avenue
'' `' SunnyIsles Beach.FL 33160
'o,sus Telephone:(305)947-0606 Fax:(305)949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted to City of Sunny Isles Beach
by 3oInn '��J`q
[pant mdwdual'S name d Ile]
for S ire-.01-it L,b.LC.
[pent name of entity sub�tfing sworn statement]
whose business address is:
/to. e r,f s s-. h—,- /KV Gllo ,
and(if applicable)its Federal Employer Identification number(FEIN)is R1-3 7 SZ(o? B.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:
-)
2. I understand that a "public entity crime"as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
3. I understand that"convicted" or"conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial,or entry of a plea of guilty or nolo contendere.
4. I understand that an"affiliate"as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
2 of 7 1
market value under an arm's length agreement, shall be a prime fade case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
t 5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
i�� Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
•
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE)ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
(Si nature)
(Printed Name)
C PO
(Title)
Sworn to and subscribed before me this 22 day of Oftcl , 2044_. by
(AFFIX NOTARY STAMP HERE)
Signature: N tary Publi —State of Florida
i h. ^/ Z,dt..f
Print or Type Commissioned Name .
STEVE.RISTAU
Personally Known ' — OR Produced Identification NOTARY PUBLIC
Kentucky,State At Large
Type of Identification Produced I.D.0 543408
: My Commission Eaplres 101712018
10/1998 3017
�SJ1NY SEl
A. "" � EQUAL OPPORTUNITY /
V 47 max# n
1 a AFFIRMATIVE ACTION
-'1.-..-„09.`°„..`' City of Sunny Isles Beach
OF suN 18070 Collins Avenue
Sunny Isles Beach,FL 33160
Telephone:(305)947-0606 Fax:(305)949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed:
Title: Cr
Firm: Sia. -L.le, ��(-.
Address: /(o >- /(14`
wra✓-1- K (F.- t(o7(
4 of 7
j.
SVNN_Y,S,
E
t,- rl., - = DISPUTE DISCLOSURE
sti i.1 '
City of Sunny Isles Beach
.._
-L 18070 Collins Avenue
S D''' °y•
s�o`�' Sunny Isles Beach,FL 33160
°i SU" Telephone:(305)947-0606 Fax:(305)949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please
explain in the space provided, or on a separate sheet attached to this form.
1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5)years?
YES NO___>(____
Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES NO
Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES NO If yes, state the nature of the request for equitable adjustment, contract
daim, litigation, or protes , and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach. /
S me--�- LOA, ,I.�c, Z�//7
Firm ate (((
fit.. CFO
Au orized Signature Print or Type Name and Titld
6 of 7
gJNNYLs.,, CONFLICT OF INTEREST
4".= Z City of Sunny Isles Beach
' 18070 Collins Avenue
Sunny Isles each,FL 33160
c: Telephone:(305)947-0606 Fax:(305)949-3113
yF�.• '•FLOP\ `6
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers
must disclose with their Bids,the name of any officer,director,partner,associate or agent who is also an officer or
employee of the City of Sunny Isles Beach or its agencies.
STATE OF'Mei Lu cix
COUNTY OF' 'Ca m C,irri\A,
BEFORE ME,the undersigned authority,personally appeared --Yr, c-
who was duly sworn,deposes,�
and states: >
1. I am the: C.-10.A u.s.ve•k s'of cv3l I (..\14 / with a local
office in 7 341? gleieri cbo•d. C} r 3p/ _Pfeil y k,oPC- 3101,7 and principal office
in /(a e f " S3 Ne4.1.1a _(y y/0? r
2. The above named entity is submitting a Bid for the City of Sunny Isles Beach,Bid No. /7-0Y—DI
described as ..taro•wbi‘aIno, To,x) M,, ltioskS . The Affiant has made diligent
inquiry and provides the information contained in this Affidavit based upon his own knowledge.
3. The Affiant states that only one submittal for the above Bid is being submitted and that the above named
entity has no financial interest in other entities submitting Bids for the same project.
4. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement,
participated in any collusion,or otherwise taken any action in restraints of free competitive pricing in connection
with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the
completion of negotiations if necessary and execution of the Contract for this project.
S. Neither the entity nor its affiliates,nor anyone associated with them,is presently suspended or otherwise
ineligible from participation in contract letting by any local,State,or Federal Agency.
6. Neither the entity,nor its affiliates,nor anyone associated with them have any potential conflict of
interest due to any other clients,contracts,or property interests for this project.
7. I certify that no member of the entity's ownership or management is presently applying for any employee
position or actively seeking an elected position with the City of Sunny Isles Beach.
8. I certify that no member of the entity's ownership or management,or staff has a vested interest in any
aspect of the City of Sunny Isles Beach.
9. In the event that a conflict of interest is identified in the provision of services, I,on behalf of the above
named entity,will immediately notify the City of Sunny Isles Beach.
Dated this y7(„ day of (01.) ,20 f 2.
g AFFI Print or Type Name and Title
amen E wJ ,n,,
.= ."1 Sworn to and subscribed before me this `LZ day of ► �'(4. ,20 1 T.
co)
in Personally Known,OR
u c 0 Produced Identification-Type of Identification
t/f=Ci •
10 NOTARY PUBLIC STATE OF FLORIDA ��
Y
5 of 7
C NT,Ji ex
• 71ANTI - KICKBACK
'` ���� City of Sunny Isles Beach
%per 18070 Collins Avenue
fiO"� o`` Sunny Isles Beach.FL 33160
r`c, .o+�" Telephone:(305)947-0606 Fax:(305)949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF 16=- )
)
COUNTY OF Comp Eck )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: /.--e/7/-----___
Title: (2•gip
The foregoing instrument was acknowledged before me this 4-Zvs day of
triqati , 20 1 ?, by --Sobv. SG1va t [name
of persbn], as c;4- cmo—c;a` a ,a,,.-- [type of authority], for
Sew--k— 4<k 1 7�G [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
Notary Public— State of ' eAsc'
57 L /1 /57--46(
Print or Type Commissioned Name
Personally Known OR Produced Identification
NOTARY PUBUC
Type of Identification Produced Kentucky,State At Large
1.0.0 543108
My Commission on Wks 101712019
7 of 7
Q.
7 .J
•
Form W®g
Request for Taxpayer Give Form to the
(Rev.
°eCelii°�2014'
Identification Number and Certification requester.Do not
Depat.ment of the Trravmy
Internal Revenue Servicesend to the IRS.
1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank.
smartLINK,Inc.
N 2 Business name/disregarded entity name,ii different from above
a
m
a
O.
0 3 Check appropriate box for federal tax classification.check only one of the following seven boxes: 4 Exemptions(codes apply to
no 0 IndividuaVsole proprietor or 0 C Corporation Q S Co0 Trust/estate instructions on certain entities, age 3)Mduals;see
a c single-member LLC rporation' 0 Partnership
Page
❑limited liability company.Enter the tax classification(C=C corporation.S=S corporation,P_partnership)is Exempt payee code(d arty)
o 2 Note.Fora single-member LLC that Is disregarded,do not check Lcheck eck the appropriate box in the fine above for Exemption from FATCA reporting
c e the tax classification of the single-member owner.
` , ❑Other(see instructions)D code(ifs any)
5 Address(number.street andi o Diane n+ cheers Ow usr
Z.
epi,or suite no.) Requester's name and address(optional)
a
16E11THST
o 6 City,state,and ZIP code
coco
Newport,KY 41048
7 List account number(s)here(optional)
CM1 Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TiN provided must match the name given on line 1 to avoid I Social security number
backup withholding.For individuals,this is generally your social security number(SSN).However,for a J
resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other I I -
entities;it is your employer Identification number(EIN).If you do not have a number,see How to get a
TIN on page 3,
Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for orEmployeridentification number
guidelines on whose number to enter.
�
ip:��a.�..��tw,. 8 1 - 3 7 5 2 6 7 8
lint Certification
Under penalties of perjury,I certify that:
1. The number shown on this form is my correct taxpayer identification number(or 1 am waiting for a number to be issued to me);and
2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3. I am a U.S.citizen or other U.S.person(defined below);and
4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage
interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA).and
generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the
instructions on page 3.
Sign Signature of Z�
Here U.S.person is /'jCL �1 ' ....-- ...../2
Dater. 9/rj;4
General Instructiosia •Form 1098(home mortgage interest),1098-E(student loan interest),1098-T
Section references are to the Internal Revenue Code unless otherwise noted. (tuition)
Future developments.Information about developments affecting Form W9(such •Form 1099-C(canceled debt) i
as legislation enacted after we release it)is at www.fs.gov/hv9, ;•Form 1099 A(acquisition or abandonment of secured property)
rp Use Form W-9 onlyyoug )
Purpose of Forth if are a VS.person(including a resident alien),to
provide your correct TIN, I
An individual or entity(Form W-9 requester)who is required to file an information
//you do not return Form W-9 to the
return with the IRS must obtain your correct taxpayerrequester with a 71N,you might be subject
which may be your social r identification number mM to backup withholding,See What is backup withholding?on page 2.
number rmM,adoption taxpayer number
(SSN),individual taxpayer identification By signing the filled out form,you:
identificationbeerOIN,number payer identification number(MIN).or employer1
(Elly),torert on an information return the amount paid to 1.Certify that the TIN you are giving Is correct(or you are waiting for a number
you,or other amount reportable on an information return_Examples of information to be issued). I
returns include,but are not limited to.the following: 2.Certify that you are not subjectlto backup withholding,or
•Form 1099-INT(interest earned or paid) 3.Claim exemption from backup ivithtmotd¢n9 if
•Form 1099-DN(dividends,including those from stocks or mutual funds) you are a U.S.exempt payee.II
applicable,you are also certifying that as a U.S.person,your allocable share of
•Form 1099-MISC(various types of Income,prizes.awards or gross proceeds) any partnership Income from a Urs'share
de or effectively
business is not subject to the
•Form 109948(stock or mutual fund sales and certain other transactions withholding taxon foreign partners'share of connected inn-oma,and
brokers) b' 4.Certify that FATCA code(s)entered on this form(f any)indicating that you are
•Form 10995exempt from the FATCA reporting, correct.See What is FATCA reporting?on
(proceeds from real estate transactions) page 2 for further information,
•Form 1099-K(merchant card and third party network transactions)
Cat.No.10231X Form W-9(Rev,12-2014)
CSU Producer Resources, Inc.
A subsidiary of Cincinnati Financial Corporation
P.O. Box 145496, Cincinnati, OH 45250-5496 .
513-870-2000
Date: 12/15/2016
To: adkisson insurance agency, inc.
1885 Dixie Hwy Ste 320
Fort Wright KY 41011-2699
16-431
From: Nicole Holste
Insured: SmartLINK Inc
Mailing Address: 16W w 11TH ST
NEWPORT KY 41071
INSURANCE BINDER
Thank you for placing your insurance with us. Please read this binder carefully since coverage terms
may not be the same as you requested. This binder serves as proof of insurance beginning on the
Effective Date shown below, subject to all terms and conditions of the policy or policies that will be
issued. In the event of any inconsistency, the terms and conditions of the policy or policies prevail.
Coverage to be provided by The Cincinnati Specialty Underwriters Insurance Company, an approved
non-admitted company.
NOTICE TO POLICYHOLDER:
This insurance has been placed with an insurer not licensed to transact business in the Commonwealth of
Kentucky but eligible as a surplus lines insurer. The insurer is not a member of the Kentucky Insurance Guaranty
Association. Should the insurer become insolvent, the protection and benefits of the Kentucky insurance
guaranty association are not available.
Effective Date: 12/16/2016 Expiration Date: 12/16/2017
Policy Number: CSU0092837
Description of Operations: Mobile Information Stations
Coverage:
General Liability-OCCURRENCE
•
Retroactive Date: NONE
Limits of Insurance
Each Occurrence $ 1, 000, 000
Damage to Premises Rented to You $ 100,000
Medical Expense Excluded
Each Offense—Personal &Advertising Injury $ 1,000,000
General Aggregate other than Completed Operations $ 2, 000,000
Products/Completed Operations Aggregate $ 2,000, 000
Deductible Per Claim Per Occurrence
Bodily Injury Not Applicable Not Applicable
Property Damage Not Applicable Not Applicable
Combined BI and PD $ 1,000 Not Applicable
CSIA 402 10 12 Page 1 of 2 r, { j
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POLICY NUMBER: CSU0092837 POLICY EFFECTIVE DATE: 12/16/2016 2 if SupplemenB|
Declarations Is Attached
NAMED INSURED s a=tLINK Inc
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10/10/2017 Item Coversheet
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SUNNY t�� .
ok .N ..,,.F r� City of Sunny Isles Beach
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p�; i, 18070 Collins Avenue
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1A ; Sunny Isles Beach, Florida 33160
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MEMORANDUM
•
. TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Derrick L.Arias, Chief Information Officer
•
DATE: 10/19/2017
Agreement with Smartlink, Inc.,for the purchase of(2)
RE: informational touchscreen kiosks and software services
at strategic sites throughout the City.
• RECOMMENDATION:
It is recommended that the City Commission adopt the attached
resolution approving the agreement with Smartlink, Inc., in an amount
not to exceed $133,460 for the purchase, installation and maintenance
of(2)informational touchscreen kiosks and software services.
REASONS:
On April 24, 2017, the City issued RFP-17-04-01 for the purchase,
installation and maintenance of (2) informational touchscreen kiosks
and software services. The services include a 1 year warranty, with a
5 year r extended warranty. The contract term is for one (1) year. The
City, at its sole option, may renew the contract for three (3) one-year
renewal terms. The total first year cost shall not exceed $133,460,
including two 75" kiosks, installation, software, professional services
and maintenance. The total 5 year cost of the contract, including
maintenance is $172,500. We are also including a 10% contingency
amount, for a total contract amount not exceed $189,750.
The City received a total of 5 responses; the City selected SmartLink
because they offer a more versatile multipurpose kiosk, in addition to a
revenue component [Small Cell earnings from Cell Providers (AT&T,
Verizon,T-Mobile,etc.) with a potential of $7,000 - $15,000 per year].
After our request that vendors submit a revised proposal for 75"
screens, Smartlink was the second lowest bidder at $133,460;
however, due to the revenue component, Smartlink is the lowest
responsive, responsible proposer. Smartlink's payment schedule
includes a 50% up front down-payment and balance due on
installation and sign off.
ADDITIONAL INFORMATION:
The purpose of these kiosks will be to provide information about
current and upcoming events, park locations, city shuttle services,
county bus services, provide directions, beach conditions, weather,
traffic, date, time and additional City facts that enhance the visitors
stay while in Sunny Isles Beach. The selected proposer shall be
responsible for installation, calibration, and testing the Kiosks and
insuring proper functionality prior to general public use.
https://sunnyisles.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=2215 1/2
10/10/2017 Item Coversheet
FUNDING SOURCE:
Funding was budgeted and is available under the Information
Technology Budget, 001-2-5160-464300-99706.
ATTACHMENTS:
Description
Payment Schedule
Comparison
RFP 17-04-01 Informational Touchscreen Kiosks&Software Services
Item Number: 10.A.
https://sunnyisles.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=2215 2/2