HomeMy WebLinkAboutRFQ 17-12-01 Professional Arch Srvcs Interior Remodel Govt Ctr Lobby and Gateway Park Internal Space Build
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 1
Request for Qualifications No. 17-12-01
Professional Services
PROFESSIONAL ARCHITECTURAL SERVICES FOR INTERIOR
REMODELING AT GOVERNMENT CENTER LOBBY AND AT
GATEWAY PARK FOR INTERNAL SPACE BUILD-OUT (CCNA)
Advertisement Date: Wednesday, December 13, 2017
Non-Mandatory Pre-Bid Conference: Thursday, December 21, 2017 at 2:00 PM
All Questions Due: Friday, December 29, 2017 by 5:00 PM
Submission due date: Tuesday, January 9, 2018 at 2:30 PM
Submit to:
Attn: City Clerk
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 2
TABLE OF CONTENTS
CONTENTS: PAGE #
Table of Contents………………………………………………………………………………….……..……….… Page 2
Legal Advertisement/Notice to Respondents……………………………………….……………………… Page 3
Instructions to Respondents / General Terms …………………………..……..….….… Section 1, Page 4
Special Terms & Conditions………………………………………………….…………………… Section 2, Page 9
Scope of Work / Technical Specifications……………………………………………………. Section 3, Page 20
Evaluation Process……………………………………………….………………………………….. Section 4, Page 27
Request for Qualification Format ……………………………………………….…………….… Section 5, Page 29
Respondents Submittal Form ……………………………………………….……….….…….… Section 6, Page 33
Affidavits
Non-Collusive Affidavit ………………………………………………………………..………………………… Page 1 of 7
Public Entity Crimes…..……………………………………………………………..…………….….…………… Page 2 of 7
Equal Opportunity / Affirmative Action Statement……………..……………….………….………….. Page 4 of 7
Conflict of Interest Statement……………..……………….………….………………………………………. Page 5 of 7
Dispute Disclosure Form ……………..……………….………….…..……………….………….……………. Page 6 of 7
Anti-Kickback Affidavit …………..……………….………….…..……..……..………….………….………… Page 7 of 7
Exhibits
Gateway Park Drawings (Exhibit A)
Federal Standard Form 330 (Exhibit B)
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 3
LEGAL ADVERTISEMENT
NOTICE TO RESPONDENTS
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed submittals for the
following work as specified below:
PROFESSIONAL ARCHITECTURAL SERVICES FOR INTERIOR REMODELING AT GOVERNMENT
CENTER LOBBY AND AT GATEWAY PARK FOR INTERNAL SPACE BUILD-OUT (CCNA)
The Specifications for this Request for Qualifications are available from DemandStar by calling (800) 711-
1712 or by accessing their website at www.demandstar.com. The Specifications may also be examined at
the City of Sunny Isles Beach – Office of the City Clerk. Firms who obtain the Specifications from sources
other than DemandStar or the City of Sunny Isles Beach are cautioned that their response package may
be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the
submittal date to all firms who are listed on the official list. The City may not accept incomplete submissions.
Sealed submittals must be received by the City Clerk no later than 2:30 PM on Tuesday, January 9,
2018 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles
Beach, Florida, 33160. Submittals received after this time will not be considered. The City is under no
obligation to return Submittals. Responses will be publicly opened and firm names read aloud at that time.
The envelope containing the sealed RFQ must be clearly marked: PROFESSIONAL ARCHITECTURAL
SERVICES FOR INTERIOR REMODELING AT GOVERNMENT CENTER LOBBY AND AT GATEWAY
PARK FOR INTERNAL SPACE BUILD-OUT (CCNA)
Request for Qualifications No. 17-12-01
OPENING DATE AND TIME: Tuesday, January 9, 2018 at 2:30 PM
City of Sunny Isles Beach will be holding a Non-Mandatory pre-bid conference on Thursday, December 21,
2017 at 2:00 PM, First Floor Conference Room at the City of Sunny Isles Beach, Government Center located
at 18070 Collins Avenue, Sunny Isles Beach, Florida 33160. The City reserves the right to reject any or all
submittals, with or without cause, to waive technical errors and informalities, and to accept the submittal
determined to be in the best interest of the City and pursuant to the requirements set forth in the
Consultants’ Competitive Negotiation Act (“CCNA”), Section 287.055, Florida Statutes.
All questions regarding Request for Qualifications No. 17-12-01 shall be directed in writing to Mauricio
Betancur, CMC, City Clerk, at least five (5) business days prior to the date of the Bid opening. Questions
may be submitted via email to: MBetancur@sibfl.net or via facsimile (305) 792-1563 or via regular mail
at: Mauricio Betancur, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles
Beach, FL 33160. Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency
pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides
notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final
replies, whichever is earlier.
Mauricio Betancur, CMC, City Clerk, City of Sunny Isles Beach
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 4
SECTION 1
INSTRUCTIONS TO RESPONDENTS / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL REQUEST FOR QUALIFICATIONS ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO
QUALIFERS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. FIRM AGREES THAT THE PROVISIONS
INCLUDED WITHIN THIS RFQ SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE QUALIFER REGARDLESS OF ANY
LANGUAGE IN QUALIFER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning this Request for Qualifications or any
required need for clarification must be made to Mauricio Betancur,
CMC, City Clerk via email to: MBetancur@sibfl.net or via facsimile
(305) 792-1563 or via regular mail at: Mauricio Betancur, CMC, City
Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles
Beach, FL 33160. Such requests for clarification/explanation or
questions must be made in writing to Mauricio Betancur, CMC,
Deputy City Clerk, at least five (5) business days prior to the date of
the Bid opening. Interpretations or clarifications considered
necessary by the City will be issued by addenda and
posted/disseminated by DemandStar (www.demandstar.com) to all
parties listed on the official plan holders’ list as having received the
Request for Qualification documents. Only questions answered by
written addenda shall be binding. Oral interpretations or
clarifications shall be without legal effect. No plea of ignorance or
delay or required need of additional information shall exempt a
Respondent from submitting their submission on the required date
and time as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via Internet lists of all plan holders for each Request for
Qualifications. The information is available on-line at
www.demandstar.com or by calling the Office of the City Clerk at
(305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered firms
(those who have been registered as receiving qualifications) receive
the documents. It is the responsibility of the firm prior to the
submission of any Submittal to check the above website or contact
the Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda’s must be acknowledged
on the ACKNOWLEDGEMENT OF ADDENDA sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a RFQ opening
because of a disability should call the Office of the City Clerk at (305)
792-1703 at lease five (5) days prior to the Pre-Qualifications
Conference or RFQ opening. If you are hearing or speech impaired,
please contact the Office of the City Clerk by calling the City of Sunny
Isles Beach using the Florida Relay Service which can be reached at
1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a submittal on a contract to provide any goods or
services to a public entity, may not submit a submittal on a contract
with a public entity for the construction or repair of a public Facility
or public work, may not submit submittals on leases of real property
to a public entity, may not be awarded to perform work as a
Consultant, supplier, sub-Consultant, or consultant under a contract
with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in section 287.107,
for category two for a period of 36 months from the date of being
placed on the convicted vendor list”.
1.6 RESPONDENT DEADLINE:
Package must be submitted no later than the time and date shown
within this document.
1.7 SEALED BID:
Intentionally Omitted
1.8 QUALIFICATION EXECUTION, SIGNATURES,
ERASURE/CORRECTION:
All submissions shall be signed in blue ink. All corrections made by
the firms prior to the opening must be initialed and dated by the
firms. No changes or corrections will be allowed after RFQ’s are
opened. Submissions must contain an original, manual signature of
an authorized representative of the company.
1.9 WITHDRAWAL OF SUBMISSIONS:
Qualified Firms may withdraw submissions only by written request
and shall forward the withdrawal request via “Certified U.S. Mail –
Return Receipt Requested” prior to opening time. Negligence on the
part of the Firm in preparing the document confers no right for the
withdrawal of the submission after it has been opened.
1.10 SUBMISSION OPENING:
Submissions will be opened publicly at the time and place stated in
the Notice to Qualifier. It is the responsibility of the Firm, to insure
that the submission reaches the Office of the City Clerk on or before
the closing hour and date stated on the Request for Qualifications.
After the submission opening, the names of the submitting Firms will
be made public for the information of firms and other interested
parties who may be present either in person or by representative.
Submissions that are received after the opening time will not be
considered and will not be returned.
1.11 EVALUATION OF SUBMISSIONS:
The City, at its sole discretion, reserves the right to inspect any/all
Firms facilities to determine their capability of meeting the
requirements for the Contract. Also, responsibility, and
responsiveness of the Firm, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Firm’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a
submission, as applicable.
1.11.2 Cancellation: Failure on the part of the Firm to comply
with the conditions, specifications, requirements, and
terms as determined by the City, shall be just cause for
cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Consultant and the City
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 5
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Consultant, which
shall be binding on both parties.
1.12 PERFORMANCE BOND:
Intentionally Omitted
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. The City holds a firm stance on our standard
NET 30 payment terms and the responding firm shall understand and
accepts this. All invoices must bear the purchase order number.
1.14 BRAND NAMES:
Intentionally Omitted
1.15 MATERIAL:
Intentionally Omitted
1.16 SAMPLES:
Intentionally Omitted
1.17 QUANTITY GUARANTY:
Intentionally Omitted
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
Intentionally Omitted
1.19 SAFETY STANDARDS:
Intentionally Omitted
1.20 WARRANTIES:
Intentionally Omitted.
1.21 COPYRIGHTS/PATENT RIGHTS:
Intentionally Omitted
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The firm shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each Firm submitting a submittal on this
Request for Qualifications shall include a copy of the company’s local
business tax/occupational license(s) with the qualifiers response.
For information specific to City of Sunny Isles Beach local business
tax/occupational licenses, please call Code Enforcement & Licensing
at (305) 792-1705. If the Consultant is operating under a fictitious
name as defined in Section 865.059, Florida Statutes, proof of
current registration with the Florida Secretary of State shall be
submitted. A business formed by an attorney actively licensed to
practice law in this state, by a person actively licensed by the
Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other commercial
entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the
appropriate agency and/or proof of current active status with the
Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Firms shall assume the full duty, obligation, and expense of obtaining
all necessary licenses, permits, inspections, and insurance required.
The Firm shall be liable for any damages or loss to the City
occasioned by negligence of the Firm (or their agent) or any person
the Firm has designated in the completion of their contract as a result
of the submission. Firm shall be required to furnish a copy of all
licenses, certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida State
Statute, Miami-Dade County, and City of Sunny Isles Beach Code.
Firm shall include current Miami-Dade County Certificates of
Competency. These documents shall be furnished to the City along
with the Firms response. Failure to furnish these documents or to
have required licensor will be grounds for rejecting the submission.
1.24 CERTIFICATE (S) OF INSURANCE:
Firm shall furnish to the Office of the City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage.
The required certificates of insurance shall not only name the types
of policies provided, but shall also refer specifically to this section.
At the time of Firms submission the Firm must submit certificates of
insurance as outlined in the General Conditions section. All required
insurances shall name the City of Sunny Isles Beach as additional
insured and such insurance shall be issued by companies authorized
to issue insurance in the State of Florida. It shall be the responsibility
of the Firm and insurer to notify the City Manager of the City of Sunny
Isles Beach of cancellation, lapse, or material modification of any
insurance policies insuring the Firms, which relate to the activities of
such vendor and the City of Sunny Isles Beach. Such notification
shall be in writing, and shall be submitted to the City finance support
service director thirty (30) days prior to cancellation of such policies.
This requirement shall be reflected on the certificate of insurance.
Failure to fully and satisfactorily comply with the city's insurance and
bonding requirements set forth herein will authorize the City
Manager to implement a rescission of the Bid award without further
City Commission action. The Firm hereby holds the City harmless
and agrees to indemnify City and covenants not to sue the City by
virtue of such rescission.
1.25 ASSIGNMENT:
The Firm shall not transfer or assign the performance required by
this RFQ without the prior written consent of the City Manager. Any
award issued pursuant to the Request for Qualifications and monies,
which may be due hereunder, are not assignable except with prior
written approval of the City Manager. Further, in the event that the
majority ownership or control of the Firm changes hands subsequent
to the award of this contract, Firm shall promptly notify City in writing
(via United States Postal Service – Certified Mail, Return Receipt
Requested) of such change in ownership or control at least thirty
(30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Firm shall indemnify, hold harmless, and defend the City of
Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Firm, their agents, servants or employees in the
provision of goods or the performance of services pursuant to this
RFQ and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Firm.
1.27 NON-CONFORMANCE TO CONTRACT:
Intentionally Omitted
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 6
1.28 DEFAULT PROVISION:
In case of default by the Firm, the City of Sunny Isles Beach may
procure the articles or services from other sources and hold the Firms
responsible for any excess costs occasioned or incurred thereby.
1.29 SECONDARY/OTHER FIRMS:
Intentionally Omitted.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Consultant covering the Work to
be performed, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening, which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Firm: Any person or corporation submitting a
package for RFQ Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Consultant and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Consultant signed
by the City authorizing an addition,
deletion or revision in the Work, or an
adjustment in the Contract Price or the
Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Firms, Consultant's Bid,
the Bonds, the Notice of Award, the
Agreement between the City and
Consultant as well as any addenda
thereto, these General Conditions,
Special Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
Request for Qualifications, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Contract Price: The total monies payable to the
Consultant under the Contract
Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Consultant: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Firms stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Consultant in
requesting progress payments.
Supplier: Any person or organization that supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Consultant
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapprovals required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 7
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 REQUEST FOR QUALIFICATION AWARD:
The City reserves the right to reject any and all
submissions at its sole discretion. The City shall
award contract after the City performs all necessary
searches, inquiries, exploration, and analysis of the
submissions. The award of the contract shall be
done in accordance with the Consultants’
Competitive Negotiation Act (“CCNA”), Section
287.055, Florida Statutes. No Notice of Award will
be given until the City has concluded any
investigation(s) as they deem necessary to
establish the Firm’s capability to perform the
Services as described in this RFQ as substantiated
by the required professional experience, client
references, technical knowledge and qualifications;
and sufficient labor and equipment to comply with
the City’s established standards, as well as the
financial capability of the Firms to perform the Work
in accordance with the Contract Documents to the
satisfaction of the City within the time prescribed.
The City reserves the right to reject the submissions
of any Firms on the basis of these queries and
investigations and to reject those who do not meet
the City’s satisfaction. When analyzing submissions,
the City will take into consideration client
references, past work experience and work
product, proven ability to satisfactorily perform. If
the Contract is awarded, the City will issue the
Notice of Award and give the successful Firm a
Contract for execution within ninety (90) days after
opening of submissions.
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Certificates of
Insurance and such other Documents as required by the Contract
Documents shall be executed and delivered by the Firm to the City
within ten (10) calendar days of receipt of the Notice of Award.
1.33 LAWS AND REGULATIONS:
The Firm will give all notices and comply with all laws, ordinances,
rules and regulations applicable to the Work. If the Firm observes
that the Specifications are at variance therewith, they will give the
City prompt written notice thereof, and any necessary changes shall
be adjusted by an appropriate modification. If the Firm performs
any Work knowing it to be contrary to such laws, ordinances, rules
and regulations, and without such notice to the City, they will bear
all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 23-00-477131-54C appears on each purchase order. Exemption
certificates are available upon request.
1.35 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.36 CITY MAY TERMINATE:
If the Firm is adjudged bankrupt or insolvent, or if they make a
general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Firm or for any of their property, or
if they file a petition to take advantage of any debtor’s act, or to
reorganize under bankruptcy or similar laws, or if they fail to supply
sufficient skilled workmen or equipment, or if they disregard laws,
ordinances, rules, regulations or orders of any public body having
jurisdiction, or if they disregard the authority of the City, of if they
otherwise violate any provision of, the Contract Documents, then the
City may, without prejudice to any other right or remedy and after
giving the Firm ten (10) days written notice and terminate the
services of the Firm if they fail to cure the noted violations within this
day cure period. In such case the Firm shall only be paid for Work
satisfactorily performed up to the effective date of termination.
1.36.1 Where the Firm’s services have been so terminated by
the City said termination should not affect any rights of
the City against the Firm then existing or which may
thereafter accrue. Any retention or payment of
moneys by the City due the Firm will not release the
Firm from liability.
1.36.2 Upon ten (10) days written notice to the Firm, the City
may, without cause and without prejudice to any other
right or remedy, elect to terminate the Agreement
without cause. In such case, the Firm shall be paid for
all Work satisfactorily performed and accepted by the
City as of the effective date of the termination. No
payment shall be made for lost profit or any other
consequential damages for Work that has not been
performed regardless of whether Firm is terminated
with or without cause.
1.37 MISCELLANEOUS:
Firm acknowledge the following miscellaneous conditions:
1.37.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.37.2 The Contract Documents shall remain the property of
the City. The Firm shall have the right to keep one
record set of the Contract Documents upon completion
of the Project.
1.37.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Firm and those in the Special Conditions and the rights
and remedies available to the City, shall be in addition
to, and shall not be construed in any way as a limitation
of, any rights and remedies available by law, by special
guarantee or by other provisions of the Contract
Documents.
1.37.4 Should the City or the Firm suffer injury or damage to
its person or property because of any error, omission,
or act of the other or of any of their employees or
agents or others for whose acts they are legally liable,
claim shall be made in writing to the other party within
a reasonable time of the first observance of such injury
or damage.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 8
1.38 WAIVER OF JURY TRIAL:
City and Firm knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal
Court proceedings in respect to any action, proceeding, lawsuit or
counterclaim based upon the Contract Documents or the
performance of the Work there under.
1.39 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.40 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.41 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of Firm
which relate in any way to the Work, and to any claim for additional
compensation made by Firm, and to conduct an audit of the financial
and accounting records of Firm which relate to the Work. Firm shall
retain and make available to City all such books and records and
accounts, financial or otherwise, which relate to the Work and to any
claim for a period of three years following final completion of the
Work. During the Work and the three-year period following final
completion of the Work, Firm shall provide City access to its books
and records upon five days written notice.
1.42 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.43 INDEPENDENT FIRM:
The Firm is an independent Consultant under the Contract. Services
provided by the Firm shall be by employees of the Firm and subject
to supervision by the Firm, and not as officers, employees, or agents
of the City. Personnel policies, tax responsibilities, social security
and health insurance, employee benefits, purchasing policies and
other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Firm.
1.44 TRUTH-IN-NEGOTIATION CERTIFICATE:
In compliance with the CONSULTANT’S Competitive Negotiation
Act, for any Project to be compensated under the Lump Sum
method, the CONSULTANT shall certify that wage rates and other
factual unit costs supporting the compensation are accurate,
complete, and current at the time of Notice to Proceed.
The original Project price and any addition thereto will be adjusted
to exclude any significant sums by which the CITY determines the
project price was increased due to inaccurate, incomplete or non-
current wage rates and other factual unit costs. All such price
adjustments will be made within 1 year following the end of the
Project.
End of Section
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 9
Section 2
Special Terms and Conditions
2.1 PURPOSE FOR REQUEST FOR QUALIFICATION:
The City of Sunny Isles Beach, Florida (the “City”) a municipality located on a barrier island in
Northeast Miami-Dade County, Florida, seeks to secure a contract with a licensed firm (“Firm”) to
provide professional architectural design services for construction projects to existing municipal
buildings. Pursuant to Section 287.055, Florida Statutes, the City is requesting qualifications from
experienced firms to provide professional architectural services for Gateway Park located at 151
Sunny Isles Blvd, Sunny Isles Beach, FL 33160 and for the lobby of Government Center, 18070
Collins Avenue Sunny Isles Beach, FL 33160.
Pricing is not submitted as a part of this evaluation process for submitted qualification proposals.
Award will be based on the criteria set forth herein to the most qualified firms as indicated by the
Statement of Work, herein. Professional architectural services are requested to produce all design
and construction documents necessary to bid, permit and construct renovations to these municipal
buildings. The Gateway Park renovations is intended to result in a Community Center, the indoor
facility will include but not limited to office space, reception area, multi-purpose rooms that can
accommodate classes, meetings, banquets, an indoor stage, a catering kitchen, arts & crafts space,
restrooms, and storage area, within an totaling approximately 17,420.00 square feet (Area A),
attached herein exhibit A. In addition, Gateway Park will include a finishing of concrete slab (Area
B) totaling approximately 10,000 square feet (exhibit A). The Government Center Lobby interior
renovations (including the Visitor Center) is approximately 3,000 sq. ft.
The City is interested in architectural and interior design services, site planning services, feasibility
study services, programming, cost projections, and other professional services for a Community
Center space buildout and Government Center lobby redesign that would be appropriate for the
community, given the world-class reputation, tradition and history of the City. The objective is to
design a recreational facility and a lobby that is aesthetically pleasing, utilizes space and resources
efficiently, is economically sustainable, and provides a welcoming public atmosphere for City
residents and guests.
2.2 PRE-QUALIFICATION CONFERENCE
A Non-Mandatory meeting will be held on 12/21/2017 at 2:00 PM, First Floor Conference Room at
the City of Sunny Isles Beach, Government Center located at 18070 Collins Avenue, Sunny Isles
Beach, Florida 33160. Please make accommodations to travel to Gateway Park as part of the
conference. No claim of ignorance by the Bidder of conditions that exist, or that may hereinafter
exist as a result of failure to make the necessary examinations or investigations or failure to fulfill
in every detail the requirements of the contract documents, will be accepted as basis for varying
the requirements of the City of Sunny Isles Beach. Oral statements may not be relied upon and
will not be binding or legally effective. As such an addendum will be issued if any alterations are
made to the specifications contained herein.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 10
2.3 TERM OF CONTRACT
This contract will commence upon execution by both parties which shall be the effective date
succeeding approval of the contract by the City Commission, or City Manager, unless otherwise
stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and
submittal of all required documents. However, in the event funding is not appropriated on an
annual basis during any particular year within the contract period, the contract may be canceled
upon thirty (30) days written notice to Firm. In such an event, the City shall only be responsible
for the reasonable value of services performed prior to the effective date of termination.
The term of this agreement is for five (5) years from the date of execution with up-to two (2) one
(1) year options for renewal, totaling a maximum of seven (7) years.
2.4 METHOD OF AWARD
The City intends to enter into agreement with the most qualified firm to perform such services
specified herein. The City also reserves the right to enter into agreements with multiple vendors to
perform architectural services per project location (Gateway and Government Center).
Additional Reference in Section 4
2.5 PERFORMANCE BOND
Intentionally Omitted
2.6 PAYMENT BOND
Intentionally Omitted
2.7 BID BOND
Intentionally Omitted
2.8 DELIVERY
Intentionally Omitted
2.9 INSURANCE
Upon City’s notification, the Firm shall furnish to the City Manager or his designee,
Certificates of Insurance that indicate that insurance coverage has been obtained, which meet the
requirements as outlined below:
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 11
2.9.1 Comprehensive General Liability Insurance
Consultant shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Comprehensive General Liability with primary limits of One Million Dollars
($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate during the
initial and any renewal term of this Agreement. Coverage must be afforded on a form no
more restrictive than the latest edition of the Comprehensive General Liability policy,
without restrictive endorsements, as filed by the Insurance Services Office, and must
include:
Premises and Ongoing Completed Operations – on a primary and non-contributory
basis including waiver of subrogation on behalf of the City of Sunny Isles Beach.
Independent Consultants
Broad Form Property Damage
Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
2.9.2 Umbrella Insurance
Firm shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Umbrella Liability Insurance above the primary commercial general liability,
automobile liability, and employers' liability policies required herein. The limit shall not be
less than One Million Dollars ($1,000,000.00) each occurrence and annual aggregate per
occurrence during the initial and any renewal term of this Agreement.
2.9.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the Homes
Act. Employer's Liability Insurance shall be provided with a minimum of One Million Dollars
($1,000,000.00) per accident. Consultant agrees to be responsible for the employment,
conduct and control of its employees and for any injury sustained by such employees in the
course of their employment.
2.9.4 Professional Liability Insurance
Professional Liability Insurance including Errors and Omissions with minimum limits of One
Million Dollars ($1,000,000.00) per occurrence.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 12
2.9.5 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Firm shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Firm and must be approved by the City. At the option of the City, either the Firm shall
eliminate or reduce such deductible or the Firm shall procure a Bond, in a form satisfactory
to the City, covering the same.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS
AN ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
2.10 EXPERIENCE
Proposers shall be professionally licensed to practice architecture in the State of Florida. In addition,
firm must have performed work for local governments in southeast Florida, and shall have
completed a minimum of three projects of similar in scope, size and complexity as the proposed
services specified herein, within the last five (5) years preceding the date of this RFQ. Firm must
present with their submission examples of their creative design ability performed for similar scope.
Prior successful work with the City of Sunny Isles Beach will contribute additional value to the
qualification criteria.
2.11 TERMINATION WITH OR WITHOUT CAUSE
Termination with Cause. If the Consultant shall fail to fulfill in a timely manner or otherwise violate
any of the covenants, agreements or stipulations material to this Agreement, including but not
limited to an Event of Default, the City shall have the right to terminate the Work then remaining
to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the
Consultant of its violation of the particular terms of the Agreement and grant Consultant five (5)
days to cure such default. If the default remains uncured after five (5) days the City may terminate
this Agreement. If Consultant fails, refuses or is unable to perform any term of this Agreement,
City shall pay for services satisfactorily performed as of the date of termination.
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Consultant shall be delivered to the City and the City shall
compensate the Consultant for all Work satisfactorily performed prior to the date of
termination.
(ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of liability
to the City for damages sustained by it by virtue of a breach of the Agreement by
Consultant and the City may reasonably withhold payment to Consultant for the
purposes of set-off until such time as the exact amount of damages due the City from
the Consultant is determined.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 13
B. Termination without Cause. The City may, for its convenience and without cause terminate the
Work remaining to be performed by Consultant at any time by immediate written termination. The
terms of Paragraph A(i) and A(ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the remaining Work to
be performed in the event the Consultant is placed either in voluntary or involuntary bankruptcy
or makes any assignment for the benefit of creditors.
2.12 NO CONTINGENT FEES
Firm warrants that it has not employed or retained any company or person other than a bona fide
employee working solely for the Vendor to solicit or secure this Agreement, and that it has not paid
or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide
employee working solely for the Vendor any fee, commission, percentage, gift, or other
consideration contingent upon or resulting from the award or making of this Agreement. For the
breach or infraction of this provision, the City shall have the right to terminate the Agreement
without liability at its discretion, to deduct from the contract price, or otherwise recover the full
amount of such fee, commission, percentage, gift or consideration.
2.13 LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS
Proposer agrees to comply, subject to applicable professional standards, with the provisions of any
and all applicable Federal, State, County and City orders, statutes, ordinances, rules and regulations
which may pertain to the Services required under the Agreement, including but not limited to:
A. Occupational Safety and Health Act (OSHA), as applicable to this contract.
B. Environmental Protection Agency (EPA), as applicable to this contract.
C. 41 CFR 60-1.4 - Equal opportunity clause. The Consultant will not discriminate against any
employee or applicant for employment because of race, color, religion, sex, sexual orientation,
gender identity, or national origin. The Consultant will take affirmative action to ensure that
applicants are employed, and that employees are treated during employment, without regard to
their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action
shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer,
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The Consultant agrees to post
in conspicuous places, available to employees and applicants for employment, notices to be
provided by the contracting officer setting forth the provisions of this nondiscrimination clause.
D. 2 C.F.R. § 200.317 through 2 C.F.R. Part 200.326, as applicable to this contract.
E. The Florida Building Code, as applicable to this contract, as applicable to this contract.
F. Accessibility Requirements, American with Disability Act, as applicable to this contract.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 14
2.14 NONDISCRIMINATION
During the performance of this Contract, Consultant agrees to not discriminate against any
employee or applicant for employment because of race, religion, color, sex, handicap, marital
status, age or national origin, and will take affirmative action to ensure that they are afforded equal
employment opportunities without discrimination. Such action shall be taken with reference to,
but not be limited to, recruitment, employment, termination, rates of pay or other forms of
compensation, and selection for training or retraining, including apprenticeship and on -the-job
training. By entering into this Contract with the City, the Consultant attests that it is not in violation
of the Americans with Disabilities Act of 1990 (and related Acts). If the Consultant or any
owner, subsidiary or other firm affiliated wit h or related to the Consultant is found by the
responsible enforcement agency or the City to be in violation of the Act, such violation shall render
this Contract void. This Contract shall be void if the Consultant submits a false affidavit or the
Consultant violates the Act during the term of this Contract, even if the Consultant was not in
violation at the time it submitted its affidavit.
2.15 MINORITY/WOMEN (M/WBE PARTICIPATION)
If you firm is certified minority business enterprise as defined by the Florida Small and Minority
Business Assistance Act of 1985, include your certification with your RFQ response.
C.F.R. 200.321 encourages the active participation of minority businesses, women’s business
enterprises and labor surplus area firms as a part of any subsequent agreement whenever possible.
If subcontracts are to be permitted, through a prime Consultant, that Consultant is required to take
the affirmative steps listed in items (1) through (5) below.
(1) Placing qualified small and minority businesses and women's business enterprises on
solicitation lists;
(2) Assuring that small and minority businesses, and women's business enterprises are
solicited whenever they are potential sources;
(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities
to permit maximum participation by small and minority businesses, and women's business
enterprises;
(4) Establishing delivery schedules, where the requirement permits, which encourage
participation by small and minority businesses, and women's business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the Small
Business Administration and the Minority Business Development Agency of the
Department of Commerce.
2.16 COMPLIANCE WITH LOBBYIST LAWS
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 15
All Proposers shall be subject to the City of Sunny Isles Beach Lobbyist Registration Requirements,
as amended. Proposer shall ensure all Lobbyist Registration Requirements are complied with, and
shall be subject to any and all sanctions, as prescribed, in addition to disqualification of the
response, in the event of non-compliance.
2.17 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion:
a. The proposer certifies to the best of its knowledge and belief, that it and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in covered transactions by any Federal department or
agency;
(2) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or local) with commission of any of the offenses enumerated in paragraph (a)(2)
of this certification; and
(4) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal, State or local) terminated for cause or default.
b. Where the proposer participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
2.18 MONTHLY INVOICES PAYMENTS
Cut-off date is the close of the last business day of the month. Firm shall submit by the 10th day
of the following month firm's completed Statement of Services/Invoice. Should the 10th fall on a
weekend or holiday, Firm shall submit their application on the next workday. Also keep in mind the
City of Sunny Isles Beach holds a firm stance on our standard NET 30 payment terms.
2.19 BACKGROUND CHECKS
The successful Firm will be responsible for hiring the necessary personnel to conduct the specified
services and will comply with all federal, state, and local laws related to minimum wage, social
security, nondiscrimination, Americans with Disabilities Act (“ADA”), unemployment compensation,
and workers’ compensation. All staff assigned to this contract shall be required, at their sole cost
and expense, to pass a criminal background check prior to award of the contract. The criminal
background check shall consist of a Florida Department of Law Enforcement (“FDLE”) Florida Crime
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 16
Information Center/National Crime Information Center (“FCIC/NCIC”) criminal records check. Any
employee not meeting this requirement will not be permitted to work at any City facility.
2.20 USE OF SUB-CONSULTANTS / SUBCONSULTANTS
Sub-consultants/Sub-contracting: The proposer selected shall be solely responsible for contractual
performance and management of all subcontract relationships. This contract allows
subcontracting assignments; however, vendors assume all responsibility for work quality,
delivery, installation, maintenance, and any supporting services requi red by a sub-consultant(s).
Use of sub-consultant(s) must be clearly stated in the proposal in Section 4.0 and must be
identified by name. The Prime Vendor shall be wholly responsible for the entire contract
performance whether or not sub-consultants are used. Any sub-consultant/ sub-consultants must
be approved by the City before contract award.
2.21 NON-EXCLUSIVE AGREEMENT
Proposer agrees and understands that the Agreement shall not be construed as an exclusive
arrangement and further agrees that the City may, at any time, secure similar or identical services
from another supplier at the City’s sole option.
2.22 PATENT AND COPYRIGHT INDEMNIFICATION
A. The Consultant warrants that all Deliverables furnished hereunder, including but not limited to:
services, equipment programs, documentation, software, analyses, applications, methods,
ways, processes, and the like, do not infringe upon or violate any patent, copyrights, service
marks, trade secret, or any other third party proprietary rights.
B. The Consultant shall be liable and responsible for any and all claims made against the City f or
infringement of patents, copyrights, service marks, trade secrets or any other third party
proprietary rights, by the use or supplying of any programs, documentation, software, analyses,
applications, methods, ways, processes, and the like, in the course of performance or completion
of, or in any way connected with, the Work, or the City's continued use of the Deliverables
furnished hereunder. Accordingly, the Consultant at its own expense, including the payment
of attorney's fees, shall indemnify, and hold harmless the City and defend any action brought
against the City with respect to any claim, demand, and cause of action, debt, or liability.
C. In the event any Deliverable or anything provided to the City hereunder, or a portion thereof is
held to constitute an infringement and its use is or may be enjoined, the Consultant shall have the
obligation, at the City's option, to (i) modify, or require that the applicable sub-consultants or
supplier modify, the alleged infringing item(s) at the Consultant’s expense, without impairing
in any respect the functionality or performance of the item(s), or (ii) procure for the City, at
the Consultant's expense, the rights provided under the Agreement to use the item(s).
D. The Consultant shall be solely responsible for determining and informing the City whether a
prospective supplier or sub-consultants is a party to any litigation involving patent or copyright
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 17
infringement, service mark, trademark, violation, or proprietary rights claims or is subject to
any injunction which may prohibit it from providing any Deliverable hereunder. The
Consultant shall enter into agreements with all suppliers and sub-consultants at the Consultant's
own risk. The City may reject any Deliverable that it believes to be the subject of any such litigation
or injunction, or if, in the City's judgment, use thereof would delay the Work or be unlawful.
E. The Consultant shall not infringe any copyright, trademark, service mark, trade secrets, patent
rights, or other intellectual property rights in the performance of the Work.
2.23 PROPRIETARY RIGHTS
A. The Consultant hereby acknowledges and agrees that the City retains all rights, title and interests
in and to all materials, data, documentation and copies thereof furnished by the City to the
Consultant hereunder or furnished by the Consultant to the City and/or created by the Consultant
for delivery to the City, even if unfinished or in process, as a result of the Services the Consultant
performs in connection with the Agreement, including all copyright and other proprietary rights
therein, which the Consultant as well as its employees, agents, sub-consultants and suppliers
may use only in connection with the performance of Services under the Agreement. The
Consultant shall not, without the prior written consent of the City, use such documentation on
any other project in which the Consultant or its employees, agents, sub-consultants or
suppliers are or may become engaged. Submission or distribution by the Consultant to meet official
regulatory requirements or for other purposes in connection with the performance of Services
under the Agreement shall not be construed as publication in derogation of the City's
copyrights or other proprietary rights.
B. All rights, title and interest in and to certain inventions, ideas, designs and methods,
specifications and other documentation related thereto developed by the Consultant and its sub -
consultants specifically for the City, hereinafter referred to as "Developed Works" shall become the
property of the City.
C. Accordingly, neither the Consultant nor its employees, agents, sub-consultants or suppliers shall
have any proprietary interest in such Developed Works. The Developed Works may not be utilized,
reproduced or distributed by or on behalf of the Consultant, or any employee, agent, sub-
consultants or supplier thereof, without the prior w ritten consent of the City, except as required
for the Consultant's performance hereunder.
D. Except as otherwise provided in subsections a, b, and c above, or elsewhere herein, the
Consultant and its sub-consultants and suppliers hereunder shall retain all proprietary rights in and
to all licensed software provided hereunder, that have not been customized to satisfy the
performance criteria set forth in the Scope of Services. Not -withstanding the foregoing, the
Consultant hereby grants, and shall require that its sub-consultants and suppliers grant, if the
City so desires, a perpetual, irrevocable and unrestricted right and li -cense to use, duplicate,
disclose and/or permit any other person(s) or entity(ies) to use all such licensed software and
the associated specifications, technical data and other documentation for the operations of the City
or entities controlling, controlled by, under common control with, or affiliated with the City, or
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 18
organizations which may hereafter be formed by or become affiliated with the City. Such license
specifically includes, but is not limited to,
E. the right of the City to use and/or disclose, in whole or in part, the technical documentation and
licensed software, including any source code provided hereunder, to any person or entity
outside the City for such person's or entity's use in furnishing any and/or all of the Deliverables
provided hereunder exclusively for the City or entities controlling, controlled by, under common
control with, or affiliated with the City, or organizations which may hereafter be formed by
or become affiliated with the City. No such licensed software, specifications, data, documentation
or related information shall be deemed to have been given in confidence and any statement or
legend to the contrary shall be void and of no effect.
2.24 MAINTENANCE OF PUBLIC RECORDS
The proposer shall be required to:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City Clerk, provide the City with a copy of the requested records or
allow the records to be inspected or copied within a reasonable time at a cost that does not exceed
the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the proposer does not transfer the records
to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of the Consultant or keep and maintain public records required by the City to perform
the service. If the Consultant transfers all public records to the public agency upon completion of
the contract, the Consultant shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the Consultant keeps and
maintains public records upon completion of the contract, the Consultant shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided to the
City, upon request from the public agency’s custodian of public records, in a format that is
compatible with the information technology systems of the City.
2.25 PUBLIC RECORDS
IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUCCESSFUL PROPOSER’S DUTY TO PROVIDE PUBLIC
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 19
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT CITY OF 18070 COLLINS
AVENUE, SUNNY ISLES BEACH, FL 33160. THE CITY CLERK’S
OFFICE MAY BE CONTACTED BY PHONE AT (305) 792-1703 OR
VIA EMAIL AT MBetancur@sibfl.net.
2.26 ESTIMATED CONSTRUCTION PROJECT
To be negotiated.
2.27 EXCEPTIONS TO SPECIFICATIONS
For purposes of evaluation, the firm must indicate any exception to the specifications, terms,
and/or conditions, no matter how minor. If exceptions are not stated by the firm, it will be
understood that the item(s)/services fully comply with the specifications, terms and/or conditions
stated by the City. Exceptions are to be listed by the firm on an attachment included with the bid
response.
END OF SECTION
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 20
Section 3
Scope of Services / Technical Specifications
3.1 PURPOSE OF RFQ
The City of Sunny Isles Beach, Florida (the “City”) a municipality located on a barrier island in Northeast
Miami-Dade County, Florida, seeks to secure a contract with a licensed firm (“Firm”) to provide professional
architectural design services for construction projects to existing municipal buildings. Pursuant to Section
287.055, Florida Statutes, the City is requesting qualifications from experienced firms to provide
professional architectural services for Gateway Park located at 151 Sunny Isles Blvd, Sunny Isles Beach, FL
33160 and for the lobby of Government Center, 18070 Collins Avenue Sunny Isles Beach, FL 33160.
Professional architectural services are requested to produce all design and construction documents
necessary to bid, permit and construct renovations to these municipal buildings. The Gateway Park
renovations is intended to result in a Community Center, the indoor facility will include but not limited to
office space, reception area, multi-purpose rooms that can accommodate classes, meetings, banquets, and
an indoor stage, a catering kitchen, arts & crafts space, restrooms, and storage area, totaling approximately
17,420.00 square feet (Area A), attached herein exhibit A. In addition, Gateway Park will include a finishing
of concrete slab (Area B) totaling approximately 10,000 square feet (exhibit A). The Government Center
Lobby interior renovations (including the Visitor Center) is approximately 3,000 sq. ft.
The City is seeking to engage a qualified firm to design a Community Center facility build-out and to
renovate the lobby of the first floor Government Center at the highest industry standard. The general scope
of the project includes but not limited to the following:
1. Development of a 17,420+/- square foot Community Center (Area A) and finishing of concrete slab at
Gateway Park (Area B). In addition, the interior renovations for the Government Center lobby.
For the Government Center, this specific project anticipates the interior design of selective areas
being remolded within the existing Lobby and Visitor Center located on the Ground Floor. The
specifications include but is not limited to the following phases:
Lobby
Selectively demolish existing security desk and credenza
Design of new millwork and partial height glass partitions to capture more space for a second
glass enclosed workstation and provide additional storage, the intent is to have a welcoming
center to the public, while allowing the security guards to have an increase sense of protection.
Provide additional millwork storage as possible, and hide printers from visitors view.
New reception desks for two (2) guards.
Consider location existing AV screen and spec of existing UV machine.
Relocate power, data and telecom and security as required.
Mechanical system: with our consultants (TLC) assess current odor situation and possible
causes: poor ventilation, fresh air intake, humidity levels, filters, possible mold and mildew in
ductwork.
Existing ceiling soffits and lighting to remain.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 21
No changes to Fire Protection systems.
Propose new locations and new planter design to be materially aligned to new model base and
reception desk.
City of Sunny Isles Beach Scale Model Display
New pedestal display for existing model with slightly slanted installation (to avoid visitors
from leaving items behind)
Re-use existing acrylic cover: coordinate with model fabricator to polish/buff scratches
Removal of existing model pedestal
Design new permanent “please do not touch” sign.
Art Display
Explore solutions to add to the inside of the existing NOA Storefront glass system six (6)
custom designed art displays vitrines. Double sided, if possible vitrines would be accessible
and lockable from the lobby side.
Explore flexible art display hardware within vitrine and non -glare acrylic or glass for inside
face of vitrine.
Explore electrical solution with minimal impact for vitrines to have integral LED lighting,
remote transformers and required ventilation.
Relation the existing “Notices” to storefront section the meeting room. Coordinate the
replacement of NOA approved glass to match existing.
Visitor Center
Create display zone for the Sister City, which is now 4 and will become 6 in the future.
Create focal wall behind information concierge desk by relocating the illuminated graphic panel.
Relocate fire alarm
Retail visual merchandising assistance
Provide wall elevations layout for framed posters display
Existing office: currently used as storage, this room needs to function again as an office with
better storage
2. All permitting, architectural, structural, electrical, mechanical, plumbing, communications, civil
infrastructure, landscaping, utilities, security systems and appurtenances necessar y for a complete modern
facility.
3. Work shall be completed in accordance with the latest edition of all applicable federal, state, and local
regulatory requirement and codes including, but not limited to, the Florida Building Code, the City of Sunny
Isles Beach Code of Ordinances and Dade County Code of Ordinances.
4. The building shall be constructed in accordance with the Florida Building Code which incorporates the
ASCE 24-05 for Flood Resistant Design and Construction.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 22
5. The firm shall be responsible for producing all documents necessary to publicly bid, permit and construct
the facility and renovations.
3.2 SCOPE OF WORK
A. Feasibility Study, Phase I: The feasibility study will include site evaluation and analysis to determine
the suitability of the site for the proposed project. Building code, zoning, engineering and landscaping
regulations review will follow to ensure that the proposed project would comply with all applicable codes.
Site and building programming will document the desired interior and exterior spaces and their uses.
B. Schematic Design, Phase II:
Provide complete Schematic Design (“SD”) services to include:
A. Project coordination
B. Conferences with staff
C. Exterior and interior design of the building
D. Meetings with City regarding water and sanitary sewer utilities and storm water management plan
requirements
E. Building Code analysis includes discussion with City officials
F. Diagram space requirements
G. Site planning including entrance, parking lot and landscape design
H. Site planning for traffic flow and road design/entrance to be coordinated with City officials
I. Collection of utility, soil, and survey data, as required
J. Schematic design plans:
(1) Site plan
(2) Floor plans
(3) Elevations
(4) Interior elevation details
(5) Preliminary civil engineering
K. Preliminary cost estimate:
(1) Estimate must be based on conceptual estimating techniques that are reliable enough to form
the basis for subsequent design decisions.
(2) If at any time the successful design team’s estimate of the cost of the work exceeds the
project funding, the successful design team shall make appropriate recommendations (Value
Engineering) to the City’s project team to adjust project size, quality, or finishes.
(3) Budget should be updated at the same time each additional design alternative is presented.
(4) Design deliverables to comply with all applicable federal, state, and local building codes,
statutes, regulations and requirements
(5) Presentation materials: two-dimensional and three-dimensional presentation materials may be
required.
(6) Renderings
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 23
L. Commission meeting presentation for conceptual design approval
M. Preliminary construction schedule estimate
C. Design Development Phase III: Provide Final Design Development (“DD”) Phase III Services based
on the approved schematic design package:
A. Project coordination
B. Conferences with staff
C. Formulation of systems:
(1) Civil
(2) Structural
(3) Mechanical
(4) Electrical, including design services for telephone and data distribution systems.
D. Selection of major building materials
E. Provide full and complete selection of interior finish materials and furniture.
F. Preparation of documents:
(1) Final site plan
(2) Elevations
(3) Floor plan
(4) Plans and descriptions of systems (structural, mechanical, and electrical)
(5) Interior elevations/millwork profiles
(6) Reflected ceiling plan
(7) Furniture selections and budgets
(8) Outline specifications including preliminary color and materials schedule.
G. Coordination with civil, structural, mechanical, plumbing, electrical and landscaping consultants
H. Final estimate of probable construction costs
I. Coordination of budget costs for owner supplied (FFE) items
J. Detailed budget to be provided with the initial presentation for interior finishes and furniture which should
be monitored and updated with changes that follow
K. Coordination of kitchen/food and beverage equipment recommendations
L. Presentation materials
M. Progress reviews shall be required at the 50% and 100% design stage for review and approval by City
staff.
D. Phase IV. Bidding, Negotiating
A. Conferences with staff
B. Bidding/proposal documents
C. Reproduction and distribution of bidding/proposal documents
D. Special bidding/proposal addenda
E. Analysis of alternates/substitutions
F. Pre-bid conference/selection interviews
G. Bidding/Negotiations
H. Bid/proposal evaluation
I. Contract award.
J. Report of bidding/negotiation results
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 24
E. Construction Documents, Phase V:
A. Project coordination with awarded Consultant.
B. Conferences with staff
C. Documentation of systems:
(1) Civil
(2) Structural
(3) Mechanical
(4) Electrical
D. Specification of major building materials.
E. Full and complete specification of interior finish materials, color selections and furniture.
F. Preparation of construction documents, including but not limited to:
(1) Final site plan
(2) Exterior elevations
(3) Floor plans.
(4) Plans and descriptions of systems; structural, mechanical, and electrical
(5) Interior elevations/millwork profiles
(6) Reflected ceiling plans
(7) The firm shall provide the City the construction documents on or before fifty (50%) of
completion for review. In addition, by the fifty (50%) percent completion of the Construction
Documents the firm, in coordination with contraction must provide updated construction cost and
schedule estimates to City.
G. Coordination with civil, structural, mechanical, plumbing, and electrical consultants
H. Final estimate of probable construction and FFE costs, if necessary
I. Drawings and written specifications for kitchen/food and beverage equipment
J. Written architectural specifications/project manual
F. Phase VI. Construction Administration
A. Bi-weekly or as needed construction meeting on site with the Consultant, architect and owner’s
representative
B. General administration of the contract for construction
C. Obtaining permits from all required agencies
D. Review and approval of shop drawings
E. Submittal services
F. Site visitation
G. On-site project representation
H. Payment certification
I. Administration of testing and inspection
J. Supplemental documentation
K. Administration of changes in the work
L. Interpretations and decisions
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 25
M. Project close-out
N. Construction management
G. ADDITIONAL SERVICES:
1. For each phase, consultant agrees to furnish and provide the City five (5) full-size copies of all plans,
(two sets must be signed and sealed by architect’s sub -consultant) specifications, drawings, and other
documents and electronic versions of same in format prepared by the firm.
2. Hurricane Response: A representative from the awardee shall communicate via telephone, or report in
person (if telephone service is down) as soon as possible after any severe weather activity, including tropical
storms, or hurricanes in order to evaluate and delineate a plan to mitigate and repair damages.
3.3 ESTIMATE PROJECT CONSTRUCTION COST
The City’s Construction Budget is the amount budgeted for the construction award of the Project, including
connections to utilities but is exclusive of cost of land, change order contingencies, movable furnishings
and equipment, and professional fees. For this Project, the firm must provide an estimate with their
proposal. Since the architect does not have control over the cost of labor and materials, or over competitive
bidding and market conditions, the estimates of construction cost provided for herein are to be m ade on
the basis of the architect experience and qualifications, but the architect does not guarantee the accuracy
of its estimates of probable cost as compared to the Construction Manager's (or Consultant's) bids.
By fifty (50%) percent completion of the Construction Documents Phase, the architect shall resolve with
the City and the Construction Manager (Consultant) any apparent discrepancy between its Estimates of
Probable Project Construction Cost and the scope and requirements of the City. The architect will be
permitted to include acceptable alternates in the Contract Documents for the purpose of providing a finished
and acceptable facility within the City’s Construction Budget.
3.4 REQUIREMENTS OF THE CONSULTANTS
Qualification submittals will be considered from qualified firms whose experience includes successful work
in similar projects. Also, the firm must have a sufficient number of qualified staff in the applicable disciplines
to complete the work in the time required and in accordance with State of Florida statutes and standards,
if applicable.
The selected firm(s) will be responsible for reviewing existing Miami -Dade County, City of Sunny
Isles Beach Codes, Resolutions and Ordinances and State of Florida Building Codes and for incorporating
data into complete construction documents including final construction plans (working drawings), technical
specifications, construction estimates, and related bid documents necessary for the bidding and
construction of the projects.
The selected firm(s) will be responsible for obtaining all Federal, State and local permits and / or approvals
from Miami-Dade Water and Sewer, DERM, Florida Department of Environmental Protection as necessary
and all City of City of Sunny Isles Beach Building permits necessary for the construction of the projects.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 26
Firms may also be required to provide review and consulting services to the City on various matters which
do not result in drawings, specifications or construction documents.
Team Members and sub-consultants must be licensed in the State of Florida and have a minimum of five
(5) years of experience in providing engineering, critically eroded assessment and mitigation services as
noted in this solicitation. Include any additional information which might enhance the City's understanding
of the Firm and its capabilities, adequacy and pertinent experience of key personnel, past record, projects
experience, financial stability, size of workforce, availability of personnel per locatio n, local permitting
experience, performance records, additional references and ability to complete projects on schedule and
within budget.
END OF SECTION
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 27
Section 4
Evaluation Process
4.1 INSTRUCTIONS TO RESPONDENTS
Each submission will be reviewed to determine if the qualifications are responsive to the
outlined requirements in the solicitation. A responsive submission is one which follows the
requirements of this solicitation that includes all documentation, is submitte d in the format
outlined in this solicitation, is of timely submission, and has the appropriate signatures as
required on each document. Failure to comply with these requirements may result in the
submission being deemed non-responsive.
4.2 Technical Qualifications
Submissions shall include the following:
1. Firm’s relevant experience, qualifications and past performance with Government
and similar type projects.
2. Relevant experience and qualifications of key personnel
3. Firm’s approach methodology to providing the services requested in this
solicitation.
4.2.1 MINIMUM REQUIREMENTS
In order to be considered responsive, Firms shall, at a minimum, demonstrate
compliance with the following Pre-Qualification Criteria in their Submission. All
requested documentation and/or information should be provided in the submission
to confirm that the firm has satisfied the Prequalification Criteria in order to be
properly evaluated as listed herein. Firms failing to meet these requirements shall
be deemed non responsive. The Firm shall, at the time of submittal, time of award,
and throughout the duration of the Contract, continue to meet the following
Pre-qualification Criteria requirements as stated in the Solicitation Documents.
Firms must have, as a prime project manager, a minimum of 5 years of experience
in projects of similar size and scope.
4.3 EVALUATION, NEGOTIATION AND AWARD
Each proposal will be reviewed to determine if the proposal is responsive to the submission
requirements outlined in this RFQ. A responsive proposal is one which follows the
requirements of this solicitation and includes all documentation, is submitted in the format
outlined in this solicitation, is of timely submission, and has the appropriate signatures as
required on each document. Failure to comply with these requirements may result in the
proposal being deemed non-responsive.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 28
Firms submitting a proposal to this RFQ shall include detailed information addressing the
following criteria:
The City reserves the right to conduct personal interviews or require presentations prior to
selection. The City will not be liable for any costs incurred by the proposer in connection
with such interviews/presentations (i.e. travel, accommodations, etc). An agenda item to
the City Commission will be prepared requesting the designation of, and the authorization
to negotiate with, one or more firms deemed to be the most qualified to perform the
services required by this RFQ. The City Manager retains full discretion to authorize
negotiations, award or reject a contract, or authorize expenditures in the best interest of
the City.
The City Manager shall begin negotiations with the first most qualified firm for professional
services at compensation in which the City determines is fair, competitive and reasonable.
The City reserves the right to conduct pre-award discussion and/or pre-contract
negotiations with the most qualified firms who submit qualifications determined to be
reasonably acceptable of being selected for award. In the event the City Manager cannot
negotiate a satisfactory contract with the first most qualified firm, negotiations shall begin
with the second most qualified firm. This process shall be repeated, each time moving to
the next most qualified firm. If the third most qualified firm cannot be negotiated with
successfully, the project is to be reevaluated and considered for re-advertising. Upon
successful negotiations with a firm, a City Commission agenda item-recommending award
to said firm will be prepared.
The City reserves the right to reject any or all submittals, to waive any irregularities or
informalities in any submittal or in the RFQ procedures, and to accept or reject any item
or combinations of items. The award will be to the firm whose submittal complies with all
material requirements set forth in this RFQ and who is the most qualified in the sole
discretion of the City, taking into consideration all aspects of the firm’s response.
END OF SECTION
Evaluation Criteria
Professional Qualifications, the respondent shall be licensed to do business in the State
of Florida. Specific project experience relating to local Government and experience
designing Similar Facilities (indicate if you have performed projects at the City)
Size of workforce, current workload and availability of personnel for the proposed
project
Financial stability and past record
Ability to complete projects on schedule and within budget
Is firm or sub-consultant a certified minority business enterprise
References
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 29
Section 5
Request for Qualification Format
5.0 FORMAT
Firms interested in performing these professional services must display considerable relevant
experience with the specified type of work and should emphasize both the experience and capability
of particular personnel who will actually perform the work.
Submittals shall be submitted in duplicate. Submit one (1) original, four (4) copies and one (1)
electronic copy of the submittal on USB Drive or CD. All required signatures shall be manual, in
blue ink of an authorized representative who has the legal authority to bind the Proposer in
contractual obligations.
In order to insure a uniform review process and to obtain the maximum degree of comparability,
it is required that the submittals be organized in the manner specified:
LABEL EACH SECTION AS NUMBERED
A. Title Page
Show the name of respondent's agency/firm, address, telephone number, name of contact person,
date, and the RFQ number and title.
B. Table of Contents
Include a clear identification of the material by section and by page number.
C. Narrative
Provide a narrative which addresses the proposed approach to the project and any other
information called for by the RFQ, including knowledge of sites and existing site conditions.
Provide a workload and schedule. Describe the overall approach and methodology including the
process for receiving input on desired design elements, client requests and objectives. Provide an
understanding of the scope of services.
In addition, include a statement that your firm understands that if selected , your firm is willing to
meet any location, budget, or task orders.
Provide a synopsis of your firm’s current workload and how it will/will not impact the project.
Indicate your firm’s capability to perform the additional work associated with a contract resulting
from this RFQ within the required time frame.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 30
Firms shall be required to warrant and represent that at all times during the term of the Agreement
it shall maintain in good standing all required licenses, certifications and permits required under
federal, state and local laws necessary to perform the services. Give the name of the person(s)
who will be authorized to make representations for the Firm, including their title, business address
and telephone number. Firm shall detail their experience with Research and studies in energy
conversation technology, mechanical system design, and the design of ‘green buildings’.
D. Qualification Information and Assigned Personnel
Team Members and sub-consultants must be licensed in the State of Florida and have a minimum
of five (5) years of experience in providing such services described herein. Include any additional
information which might enhance the City's understanding of the Firm and its capabilities, adequacy
and pertinent experience of key personnel, past record, projects experience, financial stability, size
of workforce, availability of personnel per location, local permitting experience, performance
records, additional references and ability to complete projects on schedule and within budget.
Submit evidence that proposer employs adequate personnel to perform the services for the
proposed project. List the total number and breakdown of professional and technical staff dedicated
to current projects and those estima ted to be available for this contract. List the personnel in the
following categories; architects, directors/managers, draftspersons, project managers, estimators,
and interior designers. Firm must present examples of their creative design ability performe d for
similar scope.
You must include certificate of competency, registrations, trainings, awards, memberships, and
letters of recommendation. State if the Firm is licensed, permitted and/or certified to do business
in Miami Dade County or State of Florida and attach copies of all such licenses issued to the
business entity and copies of key staff PE licenses. The City will accept State of Florida
Certifications.
1- Form SF330, include Part I and Part II. PDF format is acceptable.
2- Current active license/registration for the firm as State of Florida Architect/Engineering Business
Organization. Current active license/registration as Florida Licensed Architect that authorizes the
Architect to supervise/perform the work for the firm. Current active State of Florida
license/registration for key personnel and key sub -consultants to be used on these (projects).
E. Firm References and Similar Work Completed
This section shall provide the number of years of experience of the Firm in the specified work areas
and examples of similar services with applicable reference information, with emphasis on similar
government projects and/or services in similar climates. Respondents must submit a Qualification
Statement. Respondents must provide at least three (3) references of work within the last (5)
years, preferably from government agencies. Do not include in your references any former or
current employee of the City. Provide a resume for all proposed personnel on the Respondent’s
team that will be assigned to the Contract to meet the requirements of the Solicitation documents.
The resume shall concentrate on the person’s experience and qualifications as it relates to the
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 31
requirements for the services. Concentrate only on those services rendered by the Firm within the
past five (5) years, which mostly match the scope of services.
Please indicate which team members were part of the referenced service and will be a part of the
City’s team. Indicate whether the experience was with the current Firm or a past employer. In all
illustrations of experience, indicate specifically the nature and extent of the work performed by the
individuals or firms on prior similar services. The title and a brief description of each project and/or
service shall include:
a. Client Name, Address, Contact, Phone and valid e-mail address;
b. Project Title;
c. Description of work performed, including the project location; and
d. Year completed.
e. Past 5 years copies of executed agreements made between your firm and local
municipalities, with a scope similar to this RFQ.
f. Please explain, have you ever defaulted to complete any work awarded to you? If so, note
when, where and why.
If sub-consultants are a part of the proposed work plan, include items A through E for each firm,
including an organizational chart showing the relationship between the responding firm and the
sub firm(s).
F. Corporate Standing and Authorized Signatory
Respondent must demonstrate that the company is in good standing and that the person signing
this submittal is an Authorized Signatory on behalf of the respondent to sign bids, proposals,
negotiate and/or sign contracts, agreements, amendments and related documents to which the
respondent will be duly bound. The respondent must provide a copy of the State Certificate of good
standing listing the officers of the company. If the signatory is not one of the officers listed on the
State Certificate, the respondent must provide one of the following forms of evidence of Signatory
Authority with its response:
a. A copy of firm’s Articles of Incorporation listing the approved signatories of the corporation;
b. A copy of a resolution listing the members of staff as authorized signatories for the firm;
and
c. A letter from a corporate officer listing the members of staff that are authorized signatories
for the firm.
G. Litigation History
Consultant shall provide a summary of any litigation or arbitration that the CONSULTANT, its parent
company or its subsidiaries have been engaged in or are currently engaged in, during the past five
(5) years against or involving (1) any public entity in Florida for any amount (2) any private entity
for an amount greater than $100,000. The summary shall state the n ature of the litigation or
arbitration, a brief description of the case, the outcome or projected outcome, and the monetary
amounts involved. The CITY may disqualify any CONSULTANT it determines to be excessively
litigious.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 32
H. Forms and Attachments
a. Enclosed Forms;
b. Respondent must complete, sign as required, and submit the Addenda and all forms in the
following Section 6 as part of its submittal;
c. Firm’s Current Certificate(s) of Insurance; and
d. Respondent shall download required electronic forms on the City’s page for this
procurement item and/or on DemandStar.com
END OF SECTION
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 33
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
REQUEST FOR
QUALIFICATIONS
SECTION 6
RESPONDENT SUBMITTAL
FORMS
OPENING: 2:30 P.M.
Tuesday, January 9, 2018
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Tax Exemption
Certificate furnished upon request.
Issued by: Purchasing Agent
Genesis Cuevas
Date issued:
12/13/2017
This Qualification Submittal
Consists of all required forms,
including SF330, Questionnaires,
Acknowledgements and Affidavits
Submissions are subject to the Terms and Conditions of this Request for Qualifications and the
accompanying Submittal. Such other contract provisions, specifications, drawings or other data as are
attached or incorporated by reference in the Submittal, will be received at the office of the City Clerk at the
address shown above until the above stated time and date, and at that time, publicly opened for furnishing
services described in the accompanying Submittal Requirement.
RFQ No. 17-12-01
PROFESSIONAL ARCHITECTURAL SERVICES FOR INTERIOR REMODELING AT GOVERNMENT
CENTER LOBBY AND AT GATEWAY PARK FOR INTERNAL SPACE BUILD-OUT (CCNA)
Firm Name
________________________________________ Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR COPIES AND ONE ELECTRONIC FILE (USB OR CD) OF
QUALIFICATION SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 37 OF SECTION 6 QUALIFICATION SUBMITTAL WILL RENDER YOUR
SUBMISSION NON-RESPONSIVE
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 34
REFERENCE QUESTIONNAIRE
It is the responsibility of the consultant to provide a minimum of three (3) different government agency
reference other than the City of Sunny Isles Beach using this form and providing this information with your
submission. Failure to do so may result in the rejection of your submission.
Giving reference for: (Bidder) _______________________________________________________________
Firm giving Reference: ____________________________________ _______________________________
Address: ___________________________________________
Phone: ____________________________________________
Fax: ______________________________________________
Email: ___________________________________________
1. Q: What was the title of the contract or job assigned to Bidder?
A:
2. Q: What was the scope of work/services assigned to Bidder?
A:
3. Q: What was the dollar value of the contract?
A:
4. Q: How knowledgeable were they in their field?
A:
5. Q: Do they perform on a timely basis as required by the agreement?
A:
6. Q: Was the project manager easy to get in contact with?
A:
7. Q: Would you use them again?
A:
8. Q: Overall, what would you rate their performance?
A:
9. Q: Is there anything else we should know, that we have not asked?
A:
The undersigned does hereby certify that the foregoing and subsequent statements are true and
correct and are made independently, free from vendor interference/collusion.
Name: _______________________________________ Title _____________________________________________
Sign Name: __________________________________ Date: ___________________________________________
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 35
RESPONDENT SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS RFQ
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS RFQ
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 36
RESPONDENT SUBMITTAL FORM
PROFESSIONAL ARCHITECTURAL SERVICES FOR INTERIOR REMODELING AT GOVERNMENT
CENTER LOBBY AND AT GATEWAY PARK FOR INTERNAL SPACE BUILD-OUT (CCNA)
The undersigned Firm proposes and agrees, if this submission is accepted, to enter into an agreement with
the City of Sunny Isles Beach to perform and furnish all Services as specified or indicated in the Contract
Documents.
The Firm accepts all of the terms and conditions of this Request for Qualifications. This Bid will remain
subject to acceptance for 90 days after the day of Bid opening. The Firms agrees to sign and submit the
Agreement and other documents as required by the Bidding Requirements within ten days after the date
of the City’s Notice of Award.
In submitting this response, the Firm represents, as more fully set forth in the Agreement, that:
The Firm has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affe ct cost, progress, performance, or
furnishing of the Work.
The Firm has studied carefully all reports and drawings of subsurface conditions
and drawings of physical conditions.
The Firm has given the City written notice of all conflicts, errors, discrepancies that
it has discovered in the Contract Documents and the written resolution thereof by
City is acceptable to the Firm.
This solicitation is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization, or corporation;
the Firm has not directly or indirectly induced or solicited any other Firms to submit
a false or sham Bid; the Firm has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Firm has not sought by collusion to obtain
for itself any advantage over any other Firms or over the City.
The City and the successful Firm will establish completion times for the services described in this Request
for Qualifications and the successful Firm agrees that the services will be completed within the time frames
agreed upon and stipulated in the individual Notice to Proceed.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 37
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the Responder agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title: _________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF FIRM TO BE
BOUND BY THE TERMS OF ITS SUBMISSION. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE SUBMISSION
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
SUBMISSION THAT INCLUDES AN EXECUTED DOCUMENT, WHICH UNEQUIVOCALLY BINDS
THE FIRM TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 38
AFFIDAVITS
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 39
EXHIBITS
City of Sunny Isles Beach |Request for Qualifications No. 17-12-01 40
Please follow the link below to access Exhibits A and B:
https://www.dropbox.com/sh/wgho2xcnac8ui7j/AADYe14xAG-XZM38IFFTU8c-a?dl=0
End of Specifications.