HomeMy WebLinkAboutReso 2014-2267 RESOLUTION NO. 2014- 2a Vi
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES. BEACH, FLORIDA, APPROVING THE SECOND
AMENDMENT TO THE AGREEMENT WITH BLUE DIGITAL CORP.
FOR DOCUMENT IMAGING SERVICES FOR THE BUILDING
DEPARTMENT, IN AN AMOUNT NOT TO EXCEED TWENTY-SIX
THOUSAND DOLLARS ($26,000.00), ATTACHED HERETO AS EXHIBIT
"A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, on July 18th, 2013 via Resolution 2013-2085 the City Commission approved
an agreement with Blue Digital Corp. for document imaging services for the Building
Department, in an amount not to exceed Two Hundred Forty-Eight Thousand Nine Hundred
Dollars ($248,900.00); and
WHEREAS, on September 19, 2013 via Resolution No. 2013-2104 the City Commission
ratified the First Amendment to the Agreement with Blue Digital Corp. to provide additional
document imaging services for the remaining departments, with the exception of the Police
Department, in an amount not to exceed Fifty Thousand Dollars ($50,000.00), bringing the total
contract amount not to exceed Two Hundred Ninety-Eight Thousand Nine Hundred Dollars
($298,900.00; and
WHEREAS, the City now wishes to exercise its first option to renew the Agreement for
one (1) year, to continue with digitization of the Building Department for Phases 2, 3, and 4; and
WHEREAS, Blue Digital Corp. has expressed the ability and desire to provide these
services; and
WHEREAS, the City wishes to approve the Second Amendment to the Agreement with
Blue Digital Corp. to provide document imaging services, in an amount not to exceed Twenty-
Six Thousand Dollars ($26,000.00), attached hereto as Exhibit "A", bringing the total contract
amount not to exceed Three Hundred Twenty-Four Thousand Nine Hundred Dollars
($324,900.00).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Incorporation of Recitals. The recitals set forth in this resolution are incorporated
herein by reference as if fully set forth herein.
Section 2. Approval of Second Amendment to Agreement. The Second Amendment to the
Agreement with Blue Digital Corp. for document imaging services, in an amount not to exceed
Twenty-Six Thousand Dollars ($26,000.00), attached hereto as Exhibit "A", is hereby approved.
R2014-Blue Digital 2nd Amd To Agmt Page 1 of 2
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 17th day of July 2014.
00 111(11 4
•orman S. Edelcup, Mayor
0: 1
I, ` i- •
, . ATTEST:
Jane A. Hines, MMC, City Clerk
t_.
APPROVED AS TO FORM
AN 6 LEGAL SUFFICIENCY:
4111
rys tt' : , City Attorney
Moved by: (1,0 ywyin.A.1 -tiri Pte► 4DLL
Seconded by: abywrmws.t.euk L`A/t'p3
Vote: 5-0
Mayor Edelcup V(Yes) (No)
Vice Mayor Aelion V(Yes) (No)
Commissioner Gatto _t (Yes) (No)
Commissioner Levin V(Yes) (No)
Commissioner Scholl ✓(Yes) (No)
R2014-Blue Digital 2nd Amd To Agmt Page 2 of 2
OF SJNNY'S(�JR
o= SECOND AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF SUNNY ISLES BEACH BLUE DIGITAL CORP.
CONTRACT NO. C1314-065
'N
CST`4F suN a
This Second Amendment to the greement between the City of Sunny Isles Beach and
Blue Digital Corp., executed this (-14.ay of July, 2014, is made a part of the original
Agreement between the parties dated July 18, 2013, ("the Agreement"), between the City of
Sunny Isles Beach ("City") and Blue Digital Corp., ("Contractor") attached hereto as Attachment
"A" whose Federal Identification # is OS'0Z�t 0 . The City and Contractor
hereby agree as follows:
1. ELECTION OF OPTION TO RENEW. The City hereby wishes to exercise its first
option to renew the Agreement for one (1) year, to continue with digitization of the Building
Department for Phases 2, 3, and 4, in an amount not to exceed Twenty Six Thousand Dollars
($26,000.00), as more particularly described in Section 5 of the original Agreement which is
attached hereto and incorporated herein by reference.
2. OTHER PROVISIONS REMAIN IN EFFECT: Except as specifically modified
herein, all terms and conditions of the original Agreement between the parties, dated July 18,
2013, shall remain in full force and effect.
3. CONFLICTING PROVISIONS: If there is a conflict or inconsistency between any
term, statement, requirement, or provision of any exhibit attached hereto, or any document or
events referred to herein, or otherwise incorporated by reference, the term, statement,
requirement, or provision contained in this Second Amendment shall prevail and be given
superior effect and priority over any conflicting or inconsistent term, statement, requirement or
provision contained in any other document or attachment, including but not limited to
Attachment"A".
IN WITNESS WHEREOF, the parties hereto have executed this document as of the
date mentioned above.
WITNESS: BLUE DIGITAL CORP.
Signature
BY:
Wayne 0. Barclay, President
Print Name
ATTES : CITY OF SUNNY ISLES BEACH
I'
BY: � r`���i'i � BY: . ' !I
Jane • ines, MMC, City Clerk ►•orman S. Eselcup, Mayor /
AP 'ROVED AS TO FORM AND
LEGAL SU F .• NCY
B _.
H s ,y ttinot, City Attorney
.. , S"N N T,,,
°`. AGREEMENT BETWEEN THE CITY OF
SUNNY ISLES BEACH AND BLUE DIGITAL CORP.
�; ;';�a�• CONTRACT NO. C1213-041
Q
O i SUS N�N
THIS AGREEMENT (hereinafter referred to as the "Agreement") is made in duplicate,
this 1 Gr day of July, 2013, by and between the CITY OF SUNNY ISLES BEACH, Florida,
(hereinafter referred to as "City"), and BLUE DIGITAL CORP., a corporation authorized to do
business in the State of Florida (hereinafter referred to as "Contractor") whose Federal I.D. # is
RECITALS
WHEREAS, the City of Sunny Isles Beach is in need of a Contractor to provide
document imaging services for the storage and retrieval of archival, long term and permanent
records ("Services"); and
WHEREAS, Contractor was previously selected as the successful bidder in response to
Miami-Dade County Bid No. 8254-1/22 and was awarded a contract for reproduction and
binding services; and
WHEREAS, the City wishes to enter into this Agreement with Contractor utilizing the
same terms and conditions as Miami-Dade County Bid No. 8254-1/22 for reproduction and
binding services; and
WHEREAS, pursuant to the City's procurement code provisions, purchases made under
state, county or other governmental contracts, or competitive bids with other governmental
agencies are exempt from the City's competitive bidding procedures; and
WHEREAS, Contractor agrees to provide the Services to the City utilizing the same
terms and conditions as Miami-Dade County Bid No. 8254-1/22 for reproduction and binding
services, as set forth in Attachment "A", which is attached hereto and incorporated herein by
reference; and
WHEREAS, the City desires to enter into a contract with Contractor to provide the
Services to the City in an amount not to exceed Two Hundred Forty Eight Thousand Nine
Hundred Dollars ($248,900.00) during the initial one year term of this Agreement.
NOW THEREFORE, in consideration of the promises and the mutual covenants herein
name, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part hereof for reference.
2. SERVICES. Contractor agrees to provide the Services pursuant to the terms and
conditions contained in Miami-Dade County Bid No. 8254-1/22, which is incorporated herein by
reference and made a part hereof.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Section 10 hereunder, this Agreement shall commence on the date of approval of this
Agreement by the City Commission and shall end one (1) year thereafter.
t V C
ATTACHMENT "A" -
C1213-041-BLUE DIGITAL CORP.
4. RENEWAL. Prior to, or upon completion of the initial one year term, the City shall have
the option to renew this Agreement for three (3) additional one year renewal terms.
5. COMPENSATION. As the entire compensation under this Agreement during the initial
one (1) year term, in whatever capacity rendered, the City shall pay Contractor an amount not to
exceed Two Hundred Forty Eight Thousand Nine Hundred Dollars ($248,900.00) for the
performance of the Services.
The above amount includes a onetime amount not to exceed Two Hundred Twenty Two
Thousand Nine Hundred Dollars ($222,900.00) for scanning of Phase 2 (large format plans),
Phase 3 (permitting files stored in two rooms on the third floor), and Phase 4 (unscanned
documents in the first floor storage area), and an annual amount not to exceed Twenty Six
Thousand Dollars ($26,000.00) for scanning of current files, Phase 1 (plans and permitting
documents issued each fiscal year). Payment to Contractor for all charges and tasks under this
Agreement shall be in accordance with this Agreement and the schedule of charges reflected in
Miami-Dade County Bid No. 8254-1/22, and the Contractor's response thereto, which is
incorporated herein by reference.
In the event the City elects to renew this Agreement, the City shall pay the Contractor an amount
not to exceed Twenty Six Thousand Dollars ($26,000.00) per year during each one year renewal ,
term for all charges and tasks under this Agreement, in accordance with this Agreement and the
schedule of charges reflected in Miami-Dade County Bid No. 8254-1/22, and the Contractor's
response thereto. All charges under this Agreement shall be made under the following
conditions:
a. Disbursements. There are no reimbursable expenses associated with this
contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. In the event the City Commission fails to appropriate funds for the
particular purpose of this Agreement during any year of the term hereof, then this
Agreement shall be terminated upon ten (10) days written notice and the
Contractor shall be compensated for the Services satisfactorily performed prior to
the effective date of termination.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Contractor's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
C1213-041—BLUE
DIGVJ
1 r . ofSunny 8 sPiVg7 Beach ch `ye S
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by
Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Contractor. Contractor shall not
pledge the City's credit or make it a guarantor of payment or surety for any contract, debt,
obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and
represents that it has no obligation or indebtedness that would impair its ability to fulfill the
terms of this Agreement.
6. ADDITIONAL SERVICES. All payments to Contractor shall be based on invoices
submitted to the City. The City shall only reimburse Contractor for services authorized pursuant
to this Agreement. Any additional work performed by Contractor that is outside the scope of
Services contained herein shall be required to be pre-authorized in advance in writing by the City
Manager or his designee. In the event the Contractor performs work that it outside the scope of
Services, and does not obtain the required pre-authorization in writing from the City Manager or
his designee, then the City shall not be under any legal obligation to reimburse Contractor for
said additional Services.
7. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent contractor and shall be treated as such for all purposes. Nothing contained in this
agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent contractor other than those obligations which have been or shall have been
undertaken by the City. Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this agreement. The City shall not be responsible
for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Contractor, other than those set forth in this agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this agreement.
8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Contractor pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Contractor or other parties
needs to be approved in writing by the City in order to be properly authorized.
9. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless, the City, its
officers, agents, employees from, and against any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury,
wrongful death, loss of or damage to property, at law or in equity, which may arise or may be
alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the
Contractor, agents or other personal entity acting under Contractor's control in connection with
the Contractor's performance of services pursuant to this Agreement and to that extent the
Contractor shall pay such claims and losses and shall pay all such costs and judgments which
may issue from any lawsuit arising from such claims and losses including wrongful termination
C1213-041-BLUE DIGPT'AL CARP. age.3 a1 7
�;t o Sunny I sd�� Beach
• .,or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals. The parties agree
that ten percent (10%) of the total compensation is a specific consideration from the City to the
Contractor for this indemnity.
10. TERMINATION.
A. If, through any cause within the reasonable control the Contractor shall fail to
fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations
material to this agreement, the City shall have the right to terminate the Services then remaining
to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify
the Contractor of its violation of the particular terms of the agreement and grant Contractor thirty
(30) days to cure such default. If the default remains uncured after thirty (30) days the City may
terminate this agreement.
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Contractor (and sub Contractor(s)) shall be delivered to
the City and the City shall compensate the Contractor for all services satisfactorily
performed prior to the date of termination, as provided in Paragraph 5 herein.
(ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of this Agreement by
Contractor and the City may reasonably withhold payments to Contractor for the
purposes of set-off until such time as the exact amount of damages due the City
from the Contractor is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the Services then remaining to be performed at any time by giving
written notice which shall become effective thirty (30) days following receipt by Contractor.
The terms of Paragraphs A(i) and (ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Contractor is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
11. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Contractor shall not
subcontract, assign or transfer any work under this Agreement with the prior written consent of
the City. Should the Contractor subcontract any services under this Agreement, it shall be done
with continued liability for the Contractor. The Contractor shall remain responsible for services,
responsibilities and liabilities of any person or entity acting under Contractor.
12. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby
knowingly, voluntarily and intentionally, waive the right which any may have to a jury trial in
respect of any action, proceeding, litigation or counterclaim based hereon or arising out of,
under, on or in connection with this Agreement or any course of conduct, course of dealing,
statements (whether verbal or written) or actions of either of party.
13. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
C1213-041-BLUE DIGI 4`AL:GORP. i'age.4 of,7 1 B
qty of Sunny IS��� Beach
s The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-prevailing party or,if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
14. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Contractor in a court of equity for
violating such provisions.
15. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
If to the City: Christopher J. Russo With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue, 4th fir. City of Sunny Isles Beach
Sunny Isles Beach, Florida 33160 18070 Collins Avenue, 4th flr.
Tel: (305) 792-1701 Sunny Isles Beach, Florida 33160
Tel: (305) 792-1702
If to the Wayne O. Brady, President
Contractor: Blue Digital Corp.
7290 N.W. 7th Street—Unit 108
Miami, FL 33126
Tel: (305) 262-4920
16. GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Florida.
17. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3)years.
18. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community
Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the
C1213-041-BLUE...cr.. of
Sunny sige-S of.7 Beach
Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order
11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Contractor will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause. The Contractor agrees to comply with any Federal regulations issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708),
which prohibits discrimination against the handicapped in any Federally assisted program.
19. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the
City of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if
fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor
covenants that it presently has no interest and shall not acquire any interest, direct or indirectly
which should conflict in any manner or degree with the performance of the services. The
Contractor further covenants that in the performance of this Agreement, no person having any
such interest shall knowingly be employed by the Contractor. No member of, or delegate to the
Congress of the United States shall be admitted to any share or part of this agreement or to any
benefits arising therefrom.
20. ENTIRE AGREEMENT. This Agreement, together with all terms and conditions
contained in Miami-Dade County Bid No. 8254-1/22, and the Contractor's response thereto,
contain the entire agreement and understanding of the parties, and may be amended, waived,
changed, modified, extended or rescinded only by a writing signed by the party against whom
any such amendment, waiver, change, modification, extension and/or rescission is sought.
21. CONFLICTING PROVISIONS. The terms and conditions in this Agreement supersede
any other conflicting provisions that are contained in any other document, including but not
limited to Attachment "A", which is attached hereto, and the terms and conditions of Miami-
Dade County Bid No. 8254-1/22.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
duplicate on the day and year first written above.
WITNESS #1: BLUE DIGITAL CORP.
BY: z
Signature Wayne 0. Barclay,President
Print Name
c1213-041-BLUE DIGI`rV:0RP. Page•6 > 7 S P.
� Ly of Sunny Os18� Beach
WITNESS #2:
Signature
Print Name
ATT ,.T: CITY OF SUNNY ISLES BEACH
i7.
all•1 '` 4:1
,Vlylilkligr, 4/
��lllii
Jane •:: e , C , City Clerk N.man S. Edelcup,, ayor
APPROVED AS TO FORM AND
LEGAL SUFFI NCY
BY: !`a
H. a i •t, 1ty A orney
C1213-041-BLUE DIGleg hy. Page- ofJ I B
Lfic of Sunny 08' � each
•
lueigita
Digital Printing 8 Reprographics
7290 NW 7th Street-Unit 108
Miami,Florida 33126
(305)262-4920 Phone
(866)66 I-BLUE Toll Free
(305) 262-9422 Fox
April 11, 2013
Mr.Marc Anthony Tulloch
City of Sunny Isles Beach
Purchasing Department
Re: Miami-Dade County Building Contract#8254-1/22
•
I Wayne Barclay Presidentof Blue Digital Corp. will hereby ve the same pricing,terms
and conditions to Cify of Sunny Isles Beach that is currently in effect with Miami Dade ;_
County Building Department,Contract#8254-1/22.
Sincerely,
Wayne O. Barclay
President _
ATTACHMENT "Asp S 1 P
Y
Cit of SunnyOdes Beach
— ..._. ..
::We Dieted
•
7290 NW 7th Street-Unit 108 4---------
iuegta , -
Miami, FL 33126 • '""'°e'"'"Y"sn°M"`„"° -Date_ Estimate No _
Ph: 305.262-4920
•
Fax: 305.262-4922 7/1/2013 2893
Name/Address
. City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Attn: Accoutns Payable
-Descri.`.faon;. ::.Qty,: • •- ,U/IV1 _ Rate • o1al:
PHASE 1
Scan to Tiff, Index&OC 104 ea. 250.00 26,000.00T
PHASE 2
Scan to Tiff, 24x36, 30x42, 36x48 45,000 ea. 0.41 18,450.00T
Large Format Color Scanning, 24x36, 30x42, 2,705 ea. 4.00 10,820.00T
36x48
Index Files 45,000 ea. 0.05 2,250.00T
OCR-Optical Character Recognition 45,000 ea. 0.025 1,125.00T
PHASE 3
Scan to Tiff,8.5x11, 8.5x11, 11x17 1,115,050 ea. 0.03 33,451.50T
Scan to Tiff, 24x36, 30x42, 36x48 2,500 ea. - 0.41 1,025.00T
Indexing 1,117,550 ea. 0.05 55,877.50T
OCR-Optical Character Recognition 1,117,550 ea. 0.025 27,938.75T
PHASE 4
Scan to Tiff, 8.5x11, 8.5x11, 11x17 671,688 ea. 0.03 20,150.64T
Scan to Tiff,24x36, 30x42, 36x48 3,500 ea. 0.41 1,435.001
Indexing 671,688 ea. 0.05 33,584.40T
OCR-Optical Character Recognition 671,688 ea. 0.025 16,792.20T
Exempt Sales 0.00% 0.00
•
SIGNATURE I Total $248,899.99
. FED TAX ID#05-0528104
City of Sunny Isley Beach
SJNyY ISS
FT City of Sunny Isles Beach
tiff;
ti 18070 Collins Avenue
Sunny Isles Beach, Florida 33160
•
4 DDS.;Le' ns". (305)947-0606 City Hall
,'T.0„.J8 � (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Mauricio Betancur, Assistant City Clerk
DATE: 9/19/2013
RE: Ratifying a First Amendment to the Agreement•with Blue Digital
Corp. for Document Imaging Services for the Remaining City
Departments.
RECOMMENDATION:
It is recommended that the City Commission approve this resolution.
REASONS:
At its Regular City Commission meeting on July 18, 2013 the City Commission
approved an agreement with Blue Digital Corp. for document imaging services
for the files relating to the Building Department only. This amendment adds the
remaining city departments with the exception of the Police Department.
ADDITIONAL INFORMATION:
The agreement that was approved in July was for an amount not to exceed
$248,900.00. This amendment increased that amount by $50,000.00 to an
• amount not to exceed $298,900.00.
FUNDING SOURCE:
Funds for this project have been budgeted in account no. 10-516-5313.
ATTACHMENTS:
• Resolution
• Agreement
Agenda Item No 10G
Date 9/1 91201 3
135
City of Sunny isles Beach
�S''"Nr '=fir City of Sunny Isles Beach
° - SNF
• -,-:,::',;„3;.,. 18070 Collins Avenue
. _) * , . Sunny Isles Beach, Florida 33160
s� 9i - 0) QC.' (305)947-0606 City Hall
c'' ''os suA �`'o (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Clayton L. Parker, Building Official
DATE: 7/17/2014
RE: Renewal of the Blue Digital Agreement Under Resolution 2013-
2085 for Document Imaging Services for the Building Department
RECOMMENDATION:
It is recommended that the City Commission approves the attached resolution to
renew the Blue Digital Contract for an additional 1 year term to continue with the
digitization efforts for the Building Department in an amount not to exceed
$26,000 for the digitization of building permitting documents issued yearly.
REASONS:
On July 18, 2013 the City entered into an agreement with Blue Digital for
Document Imaging Services for the Building Department in an amount not to
exceed $248,900 as follows:
• $222,900 for scanning of Phases 2 (large format plans), Phase 3
(permitting files stored in 2 rooms on the 3rd floor) and Phase 4 (un-
scanned documents in the 1st floor storage area)
• Annual amount not to exceed $26,000 for scanning of plans and permitting
documents issued each fiscal year.
The Department has completed approximately 75% of phase 2 and 20% of
phase 3. Phase 1 has been ongoing since October of 2012. The Department
completely vacated one file room on the 3rd floor and efforts are undergoing in
clearing a second file room.
Agenda Item No 10G
Date 7/17/2014
434
FUNDING SOURCE:
Account No. 14-515-5317
ATTACHMENTS:
• Resolution
• Second Amendment
Agenda Item No 10G
Date 7/17/2014
435