HomeMy WebLinkAboutReso 2012-1996 RESOLUTION NO. 2012 - I q 9 1
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING THE FIRST
AMENDMENT TO AGREEMENT WITH LIVS ASSOCIATES FOR
DESIGN REVISIONS TO THE ARLEN HOUSE PROJECT, IN AN
AMOUNT NOT TO EXCEED FORTY-FIVE THOUSAND NINE
HUNDRED TWENTY-FOUR DOLLARS ($45,924.00), ATTACHED
HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO
EXECUTE SAID FIRST AMENDMENT TO AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission has authorized the design of a Streetscape Project in
front of the Arlen House Condominium along Collins Avenue from Bayview Drive to the
southern City limits; and
WHEREAS,on September 16, 2010 via Resolution No. 2010-1611 the City Commission
approved an Agreement with LIVS Associates to provide design, construction documents, and
construction administration for the streetscape improvement along Collins Avenue in front of the
Arlen House Condominium from Bayview Drive to the southern City limits, in an amount not to
exceed Forty-Two Thousand Nine Hundred Sixteen Dollars ($42,916.00); and
WHEREAS, in 2010 the City acquired an easement for the purposes of constructing and
installing landscape and hardscape enhancements abutting Collins Avenue that are within the
easement; and
WHEREAS, the City is now in need of a redesign that will create aesthetic continuity
between this project and the Intracoastal Parks, are wholly contained in the recorded easement,
and pursuant to the 2010 Florida Building Code, geotechnical services must be performed to
substantiate foundation design for the wall and is included in this proposal noting that
geotechnical services had not been included in the original contract for design services; and
WHEREAS, the City desires to approve the First Amendment to Agreement with LIVS
Associates to provide design revisions to the Arlen House Project; and
WHEREAS, LIVS Associates is qualified, willing and able to provide said services and
has submitted a proposal for professional services, in the amount of Forty-Five Thousand Nine
Hundred Twenty-Four Dollars ($45,924.00), attached hereto as Exhibit"A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA,AS FOLLOWS:
Section 1. Approval of First Amendment to Agreement. The First Amendment to
Agreement with LIVS Associates to provide design revisions to the Arlen House Project, in an
R2012-LIVS 1st Admt Design Revisions Arlen House Page 1 of 2
amount not to exceed Forty-Five Thousand Nine Hundred Twenty-Four Dollars ($45,924.00),
attached hereto as Exhibit"A",be and the same, is hereby approved.
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said First
Amendment to Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 15th day of November 2012.
N rman S. Edelcup, ayor
ATTEST:
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM
AND A UFFICIENCY:
Ast
an yI ttino , City Attorney
Moved by: t r�F-4
'
Seconded by: Sc l b LL
Vote: S--0
Mayor Edelcup 1/(Yes) (No)
Vice Mayor Thaler (Yes) (No)
Commissioner Aelion (/(Yes) (No)
Commissioner Gatto Yes) (No)
Commissioner Scholl -V(Yes) (No)
R2012-LIVS 1st Admt Design Revisions Arlen House Page 2 of 2
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;;;�•:..' FIRST AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF SUNNY ISLES BEACH AND LIVS ASSOCIATES
CONTRACT NO. C1112-072
This First Amendment to the Ag eement between the City of Sunny Isles Beach and LIVS
Associates executed this 1 S..°day of NoVF0AB'E2- , 2012, is made a part of the
original Agreement between the parties dated September 16, 2010 (the"Agreement")between the City of
Sunny Isles Beach ("City") and LIVS Associates, ("Consultant") a business corporation licensed in the
State of Florida, whose Federal Identification# is 59-2515590. The City and Consultant hereby agree as
follows:
1. ADDITIONAL SERVICES TO BE PERFORMED. Section 2 of the Agreement between the
parties is hereby amended to include additional architectural/engineering services for the Streetscape
Improvement project along Collins Avenue at the Arlen House Condominium ("Additional Services"), as
more thoroughly described in Attachment`B".
2. ADDITIONAL COMPENSATION. The total compensation to the Consultant, as set forth in
Section 4 of the Agreement, is hereby amended to include additional compensation in an amount not to
exceed Forty Five Thousand Nine Hundred Twenty Four Dollars ($45,924.00) for the Additional
Services.
3. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically modified herein, all
terms and conditions of the original Agreement between the parties, dated September 16, 2010, shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the date mentioned
above.
WITNESS: LIVS ASSOCIATES
St
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JAL,L'-1 N M c-,A P�,� B . / r-,
Print Name Tony r osaba,AIA, LEED"AP,Principal
ATTEST: CITY OF SUNNY ISLES BEACH
BY: (\ La.),) BY: / / 2
Jane A.Hines, CMC, City Clerk N an S. Edelcup, Mayor
APPROV S r I f,RM AND
LEGAL : . E j
/41`.��r
BY: %l.�'/�I
H. t''i i%t, Ci V Attorney
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A0 0 ( IAIES November 6,2012
AAt0003 14 E10004131
?ooy rosobol a i.o
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e+:hr'e:[i;:'D:nc:,ai Helen Gray,PE,City Engineer
City of Sunny Isles Beach
,e;?or : vergora 2 e 18070 Collins Avenue,4th Floor
angnee7:-B 7:.n:qa
Sunny Isles Beach,FL 33160
., Ir a olvare: p e
� 'q eee-g Dye-D1 Re: Proposal to provide professional additional Architectural/Engineering
services for a Streetscape Improvement along Collins Avenue at the Arlen
House Condominium
City of Sunny Isles Beach,Florida
Dear Ms.Gray:
LIVS Associates is pleased to submit our proposal to provide additional professional,
Architectural and Engineering services for the above referenced task as follows:
I. SCOPE OF SERVICES
The scope of services under this proposal consists of providing design,construction documents,
and construction administration to revise the streetscape improvement construction documents
submitted on March,31,2011. For the purpose of this proposal,the following statements and
assumptions are made with respect to the work required:
• Incorporate the comments made by the building department as included in Plan Review
Report-2 dated 8/31/2012 (attached).
• Make modifications to the existing design to comply with requests made by you in an
email received on 10/25/2012(attached).
• Provide a Soils Analysis/Report which will include soil boring tests and foundation
recommendations.
• Provide 3D renderings which will show the new design.
• Provide technical specifications to be used for bidding and award.
IL BASIC SERVICS
A. SCHEMATIC DESIGN PHASE
LIVS Associates will develop a schematic design of the proposed landscape area for
presentation to the City of Sunny Isles.These drawings will consist of plans,elevations,
M`C QEn f color renderings and 3D drawings and animations.
-- ---- B. CONSTRUCTION DOCUMENTS PHASE
er,,,,,ncr, • i.
D.,1,;N4 , ,M,;r•r Based upon an approved design scheme, LIVS will revise the existing construction
'212: fence di lea-. 8! documents for the project. The completed construction documents shall include civil,
1..,•e f•1 landscaping,architectural,and electrical drawings as required to obtain a building permit,
c]:L' Gables 11a,do 3313 as well as bids from qualified contractors.
I 3OOf 443,2433 f 331 4Ia 311
a .v x I : . s
ATTACHMENT "B"
November 6,2012
Helen Gray
City of Sunny Isles Beach—Arlen House Streetscape (Revised)
Page 2 of 3
III. FEE SCHEDULE AND PAYMENT
A. BASIC SERVICES
LIVS will provide professional services for the above referenced project,consisting of the
scope and basic services previously outlined for the fee of$45,924.00(Forty five
thousand nine hundred and twenty four). This fee will be divided as follows:
Basic Services Percentage of Fee* Amount
• A. Schematic Design Phase 20% $ 9,184.00
• B. Construction Document Phase 80% $ 36,740.00
TOTAL 100% $ 45,924.00
*Payments for basic services will be made upon work completed and made in proportion to
the services performed in each phase so that the payments for Basic Compensation for each
phase shall equal the percentages shown above of the total compensation payable.
B. ADDITIONAL SERVICES
LIVS shall provide additional services beyond the scope previously outlined and beyond
the stipulated fees as authorized in writing by the client. These services shall be a based
on the hourly rates included in our General Architectural Services Agreement. These
services include,but are not limited to the following:
1. CONSTRUCTION ADMINISTRATION PHASE
If required,LIVS Associates will provide services during construction as an
additional service to include: review of contract submittals;responses to questions
(RFIs),and issuance of clarifications related to our documents.Two monthly visits
will be performed for observation of the work to assist the client in monitoring the,
progress of the work and compliance with the requirements of the contract
documents. During these visits LIVS Associates will review the contractor's request
for payments. This phase also includes a final inspection,punch list,and contract
closeout. Additional visits beyond those stipulated above will be performed as an
additional service(Refer to Section III-B).
Fee for Construction Administration $9,904.00
2. Field representation due to changes in design,scope of work,or unforeseen
conditions. Mileage shall be reimbursed at a rate of.60 cents per mile,round trip.
The minimum time billed for each visit shall be 3 hours including travel.
3. Permit processing and/or expediting.
4. Any other services not specifically included under Sections I& II.
November 6,2012
Helen Gray
City of Sunny Isles Beach Arlen Huuse Stxeetscape(Revised)
Page 3 of 3
IV OWNER RESPONSIBILITIES
A. INFORMATION,DATA,&DOCUMENTATION
The Client shall be responsible for providing information,data,and documentation on
existing site conditions, which may be necessary and relevant for completion of this
project, including,but not limited to:
1. Surveys of right-of-way with pavement marking to the center of Collins Avenue for the
length of the previously determined project limits. This information must be provided in
electronic format(AutoCAD).
We thank you for requesting this proposal and appreciate the opportunity to render our
services. We look forward to hearing from you.
Sincerely,
VS ASSOCIATES
Tony Rosabal,AIA,LEED1 AP
Principal
FAR/im
CITY OF SUNNY ISLES BEACH
F ;= 18070 COLONS AVENUE
SUNNY ISLES BEACH, FL 33160
Plan Review Report - 2 Page 1 of 3 Printed:8/31/2012
PROCESS Permit
Permit Number: P2012-159
Applicant:
Name: Phone:
Parcel:
Parcel Number: 31-2211-005-0010 Zoning:
Address: COLLINS AND BAYVIEW DRIVE SUNNY ISLES BCH, FL 33160
Section: Township: Range:
Addition: Block: Logs):
Legal Description:
Owner:
Name: CITY OF SUNNY ISLES BCH Phone:
Contractor:
Type:
Name: Phone:
Plan Review Status:
File Received: Decision Date: Status: Department:
8/15/2012 8/28/2012 DENIED BUILDING
Review Comments:
File Received: Review Completed: Reviewer: Status:
8/28/2012 8/28/2012 JAMES HILL DENIED
Comments: PROVIDE DOT, FIRE AND DERM APPROVAL.
COMPLY WITH ALL TRADE COMMENTS.
PROVIDE DETAILS FOR BUS STOP SHELTER INSTALLATION.
PROVIDE DETAILS ON GATE AND METAL FENCE TOP INSTALLATION.
PROVIDE DETAILS OF LIGHT FIXTURE HOUSING ON COLUMN CAP.
File Received: Decision Date: Status: Department:
8/15/2012 8/17/2012 DENIED ZONING
Review Comments:
File Received: Review Completed: Reviewer: Status:
8/31/2012 planrv2.►tm Page 1 of 3
Plan Review Report - 2 Page 2 of 3 Printed;8/31/2012
PROCESS Permit
Permit Number: P2012-159
8/17/2012 8/17/2012 CLAUDIA HASBUN DENIED
Comments: 1. SURVEY MUST BE SIGNED&SEALED. ALL PLAN SHEETS MUST BE SIGNED AND
SEALED.
2. PROVIDE A MIAMI-DADE TREE PERMIT REMOVAL
3. NEW SIDEWALK MATERIAL TO BE CONSISTENT- SOME SHEETS CALL FOR A
CONCRETE SIDEWALK OTHERS CALL FOR A PAVER SIDEWALK.
4. NEW PAVER PATTERNS TO BE CONSISTANT WITH THE CITY'S SIDEWALK
PAVERS PATTERNS.
5. PAVERS TO BE USED NEED TO BE CONSISTANT WITH THE CITY'S PAVER
MATERIALS.
6. DECORATIVE WALL SHALL HAVE A MAX. OF 6'-0" FROM NGVD. SHEET A2.0
DENOTES AN ALUMINUM PICKET FENCE ON TOP OF PROPOSED WALL? SHEET D-'
DENOTES THE ALUMINUM FENCE TO BE DEMOLISHED. PLEASE CLARIFY.
File Received: Decision Date: Status: Department:
8/17/2012 8/17/2012 DENIED LANDSCAPING
Review Comments:
File Received: Review Completed: Reviewer: Status:
8/17/2012 8/17/2012 CLAUDIA HASBUN DENIED
Comments: 1. SUBMIT LANSDCAPE PERMIT.
2. PROPOSED LANDSCAPING MATERIAL ALONG COLLINS AVE. DOES NOT INCLUDE
MEDJOOL PALMS. INCLUDE MEDJOOL PALMS.
File Received: Decision Date: Status: Department:
8/20/2012 8/20/2012 DENIED PLUMBING
Review Comments:
File Received: Review Completed: Reviewer: Status:
8/20/2012 8/20/2012 JOHN CRONIN DENIED, CORRE(
Comments: 1)OBTAIN APPROVAL NMB UTILITIES.
File Received: Decision Date: Status: Department:
8/22/2012 8/22/2012 APPROVED- PART ELECTRICAL
Review Comments:
File Received: Review Completed: Reviewer: . Status:
8/22/2012 8/22/2012 ALAN KRAMEN APPROVED - PAF
Comments: 1. PANEL LOCATIONS FOR ALL ELECTRIC WILL BE REQUIIRED.
2. EXPAND ELECTRICAL INFORMATION FOR PERMIT.
File Received: Decision Date: Status: Department:
8/22/2012 8/22/2012 DENIED STRUCTURAL
Review Comments:
File Received: Review Completed: Reviewer: Status:
8/22/2012 8/22/2012 JAIME EISEN DENIED
Comments:
8/3112012 planrv2.rnn Page 2 of 3
Plan Review Report - 2 Page 3 of 3 Printed:8/31/2012
PROCESS Permit
Permit Number: P2012-159
1. IN GENEAL NOTES:
2010 FBC
175 MPH ULTIMATE WIND VELOCITY
NEW CODE HAS NO IMPOTANCE FACTOR. FENCES OVER 6 FT SHALL COMPLY
WITH OCCUPANCY "U' IN 2010 FBC SECTION 312.1.
2. FURNISH GEOTECHNICAL REPORT.
3. FURNISH SRUCTURAL COMPUTATIONS. THE FENCE IS SUBJECTED TO EARTH
PRESSURE AND WIND LOAD. NO WALL REINFORCEMENT IS SHOWN.
4. PLANS SHALL BE SIGNED, DATED AND SEALED BY DESIGN POFESSIONALS.
8/31/2012 planrv2.rt►n Page 3 of 3
Helen Gray
From: Helen Gray
Sent: Thursday,October 25,2012 5:00 PM
To: 'Tony Rosabal'
Subject: Arlen House
Attachments: Easement.pdf
Importance: High
Good afternoon Tony,
I left a voice mail earlier today requesting to set up a meeting to discuss this project. To give you some advance
warning,these are the topics I need to discuss and have you prepare a supplemental work authorization/contract
amendment for City Commission approval (in no particular order):
1. Soils analysis/report required to get the wall and footing properly designed and permitted. We have no chance
whatsoever of getting a permit based upon an assumed soil bearing capacity. This is, of course, if a soils report
has not been done already. If it has, I would like a copy for my files.
2. Plan revisions to bring them up to 2010 FBC.
3. Revised landscaping to be consistent with the remainder of the streetscape project(Medjool and green island
ficus along with other plantings).
4. Revised electrical to include uplighting on the palms.
5. Revisions to the hardscape plan that shows the wave pattern pavers.
6. Revisions to the plans to have all improvements within the easement that has already been granted which is
much less than the 30 feet that was assumed. I attached a copy of the easement that was recorded several
months before your original work authorization. I cannot tell you why the then CM let your project move
forward with the 30 feet(it is closer to 22 feet). If there is good news in this,Calvin Giordano did the site survey
for the project as well as prepared the Arlen House easement legal description and sketch.
7. Written technical specifications to accompany the plan set for advertisement and bid.
8. A complete set of revised renderings that show what is being proposed (wave pattern, appropriate landscape
materials, no trellises along the stucco wall etc).
9. A list of all required agency permits understanding that we are not asking,at this time,for you to process any
plans.
I need to bring the amendment to City Commission at their November 15 meeting. In order to do that, I need your
proposal and fee estimate no later than the end of next week, November 2,so that legal can work their magic. Also, I
will need to take the item to Commission with the renderings as backup materials,so to the extent the$600 already
approved for the Bayview Drive portion can cover that one,we can take the rest out of remaining balance on the current
and open PO but I must approve the fee for revising the other two renderings before you start the work. The final
renderings I must have by Thursday, November 8 for them to be included in Commission backup.
The earlier we can meet to discuss,the better, noting that we need to leave ourselves some wiggle-room timewise for
negotiation and revision to the proposal and renderings. Both tomorrow and the bulk of my week next week is open
(only Tuesday morning is booked right now). I look forward to hearing from you.
Helen Gray, PE, City Engineer
City of Sunny Isles Beach
18070 Collins Avenue,4th Floor
Sunny Isles Beach, FL 33160
305.792.1913(Direct)
786.303.1472(Cell) .
1
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MEMORANDUM
TO: The Honorable Mayor and City Commission
FROM: Helen Gray, PE, City Engineer
DATE: 11/15/2012
RE: A Resolution Approving a Contract Amendment with LIVS
Associates for Design Revisions to the Arlen House Project
RECOMMENDATION:
It is recommended City Commission approve the contract amendment.
REASONS:
In a previously adopted budget, the City approved a project for improvements to Collins
Avenue and Bayview Drive, and is commonly referred to as The Arlen House project. A
design contract with LIVS Associates was approved by City Commission September
2010. Also in 2010, the City acquired an easement for the purposes of constructing and
installing landscape and hardscape enhancements abutting Collins Avenue that are within
the easement. There are three issues that are being addressed in this contract amendment,
and specifically include:
1)The original design was prepared in advance of the City's acquisition of the Intracoastal
Park properties and as such did not include the same landscape and hardscape aesthetic
elements (i.e. wave pattern pavers, Medjool date palms/green island ficus and
uplighting). The redesign will create aesthetic continuity between this project and the
Intracoastal Parks.
2)The original design was based upon an easement width on the Arlen House property of
30 feet, however, the actual easement is only approximately 22 feet in width. The design
needs to be revised such that all proposed improvements are wholly contained in the
recorded easement.
http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=910&MeetinglD=O&MeetingDate... 11/9/2012
Preview Page 2 of 2
3)The original design was prepared under the 2007 Florida Building Code and the City
has since adopted the 2010 Florida Building Code. Code, as well as sound engineering
practice, requires that geotechnical services be performed to substantiate foundation
design for the wall and is included in this proposal noting that geotechnical services had
not been included in the original contract for design services.
Design on the project will occur in two distinct phases. Schematic design will be done
and includes renderings that accurately reflect proposed improvements for approval by
City Commission and management. Upon approval by the City, the construction
drawings will be revised and the project will be processed for permits. Note that due to
some work elements being within FDOT right of way, a Construction Agreement with
FDOT will be required and will be processed by the City at a later date. Subsequent to
the incorporation of any changes to the design drawings due to jurisdictional agency
requirements,the project will be publicly bid.
COST:
Cost not to exceed $45,924.00.
FUNDING SOURCE:
Funding is available in account number 20-600-5697.
ATTACHMENTS:
• Proposal
http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=910&MeetinglD=O&MeetingDate... 11/9/2012