HomeMy WebLinkAboutReso 2018-2787 RESOLUTION NO. 2018-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING THE EXPENDITURE
OF BUDGETED FUNDS WITH CDW GOVERNMENT FOR THE
PURCHASE OF COMPUTER RELATED HARDWARE FOR THE
CITY'S COMPUTER AND COMMUNICATIONS INFRASTRUCTURE,
IN AN AMOUNT NOT TO EXCEED ONE HUNDRED NINETY-SIX
THOUSAND DOLLARS (S196,000.00), ATTACHED HERETO AS
EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Sunny Isles Beach's current computing and storage platform is
approaching the end of its life expectancy and can no longer be supported by replacing individual
components; and
WHEREAS, the City desires to upgrade the City and Police Department's computing and
storage infrastructure; and
WHEREAS, CDW Government has available the necessary servers and data storage
devices needed to perform the upgrade; and
WHEREAS, the City determined that CDW Government provided the lowest price and
best value and wishes to purchase servers and data storage devices, in the amount of One
Hundred Eighty-Six Thousand Dollars ($186,000.00), plus an additional Ten Thousand Dollars
($10,000.00) to purchase other computer related equipment, bringing the total expenditure
amount not to exceed One Hundred Ninety-Six Thousand Dollars ($196,000.00), attached hereto
as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Expenditure. The City Commission hereby approves the purchase of
servers, data storage devices, and other computer related equipment from CDW Government, in a
total amount not to exceed One Hundred Ninety-Six Thousand Dollars ($196,000.00), attached
hereto as Exhibit "A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become e ective upon adoption.
PASSED AND ADOPTED this 15th da of February 2018.
George Scholl, Mayor
R2018-CDW Servers and Data Storage Devices 1
ATTES
y
Mauricio B'iancur, CMC, City Clerk
kJ�F �r> J
APPROVED AS TO FORM AND
LEGAL SUi, I.IENCY
Ali LI:
an rrttlnot, 'ty Attorney
Moved by: Vi CE • Ail J0¢- U 0(,Dt t4 i
Seconded by: 00641/kgttor0‘2 Vt 4lfJ
Vote:
Mayor Edelcup I (Yes) (No)
Vice Mayor Goldman ✓ (Yes) (No)
Commissioner Aelion / (Yes) (No)
Commissioner Gatto �f (Yes) (No)
Commissioner Svechin ✓ (Yes) (No)
R2018-CDW Servers and Data Storage Devices 2
t x 1:City of•Sunny Isles
''` Nutariix NX-1465-G5 I
Qte date: 1/4/2018
Customer: CITY OF SUNNY ISLES BEACH Prep by: Rob Sullivan
Contact: DERRICK ARRIAS Toll Free: 866-245-8105
Email: darias a,sibfl.net Fax: 312-705-9405
Telephone: 305.947.0606 Email: robesul@cdwR.com
IMINIIIINIIIMIIIII =111• •• 1111•11111
QTY PART NUMBER DESCRIPTION MSRP Unit Cost Extended Cost
1 NX-1465-G5-2640V4-CM HW PLATFORM NX-1465-G5 4 NODE $ 182,571.92 $ 72,122.00 $72,122.00
4 NX-1465-G5-SW-CM HW PLATFORM NX-1465-G5 4 NODE $ 0.01 $ - $0.00
32 C-MEM-32GBDDR42400CM 32GB DDR4 MEMORY MODULE $ 0.01 $ - $0.00
8 C-HDD-8TB-3.5-CM 8TB 3.51N HDD $ 0.01 $ - $0.00
4 C-SSD-1920GB-3.5-CCM 1.92TB 3.5IN SSD $ 0.01 $ - $0.00
4 C-NIC-10G-2-SI-CM 10GBE DUAL SFP+NETWORK ADAPTER $ 0.01 5 - $0.00
1 S-PRD-1065-G5-3YR 3YR PRODUCTION SYSTEM SUP FOR NX-1065 $ 34,506.09 $ 24,898.00 $24,898.00
4 L-PRO-1065-G5 LICS PRO ENTITLEMENT FOR NX-1065-G5 $ 4,710.00 $ 1,075.00 $4,300.00
VALID FOR LIFE OF DEVICE
8 C-CBL-3M-SFP+-SFP+CM CABLE 3M SFP+TO SFP+ $ 134.40 $ 54.00 $432.00
PLATFORM ADMINISTRATION 5.0 ONLINE
1 EDU-C-ADMS-OLPLUS $ 695.00 $ 638.00 $638.00
PLUS CURRICULUM
SINGLEUNEXT 2018 CUSTOMER
1 NEXTPASS18-EB $ 999.00 $ - $0.00
CONFERENCE PASS
T&E PRICED PER UNIT ESTIMATE COUNT BY
4 CNS-INST-1-NC-PRMK $ 1,750.00 $ 1,680.00 $6,720.00
PROJ LOC&DURATION
PLATFORM ADMINISTRATION 5.0 ONLINE
1 CNS-T&E-NC-PRMK $ 999.00 $ 650.00 $650.00
PLUS CURRICULUM
•
Contract:PROMARK GSA SCHEDULE GS-35F-303DA
Total Cost $109,760.00
The terms and conditions provided on this link apply: http://www.cdwg.com/content/terms-conditions/default.aspx
City;of Sunny Isles
4,,,p . . .. .. ,
`Nu nix NX 1365-G5
Qte date: 1/4/2018
Customer: CITY OF SUNNY ISLES BEACH Prep by: Rob Sullivan
Contact: DERRICK ARRIAS Toll Free: 866-245-8105
Email: dariasasibfl.net Fax: 312-705-9405
Telephone: 305.947.0606 Email: robesul@cdw8.com
QTY PART NUMBER DESCRIPTION MSRP Unit Cost Extended Cost
,... .r . Y-.:'24::4?'?'''' fir. Yk _:. 4,'' '' 3
1 NX-1365-G5-2640V4-CM HW PLATFORM NX-1365-G5 3 NODE $ 136,928.94 $ 49,500.00 $49,500.00
3 NX-1365-G5-SW-CM SW NX-1365-G5 3 NODE $ 0.01 $ - $0.00
24 C-MEM-32GBDDR42400CM 32GB DDR4 MEMORY MODULE $ 0.01 $ - $0.00
6 C-HDD-8TB-3.5-CM 8TB 3.5IN HDD $ 0.01 $ - $0.00
3 C-SSD-192DGB-3.5-CCM 1.92TB 3.51N SSD $ 0.01 $ - $0.00
3 C-NIC-1DG-2-SI-CM 10GBE DUAL SFP+NETWORK ADAPTER $ 0.01 $ - $0.00
1 S-PRD-1065-G5-3YR 3YR PRODUCTION SYSTEM SUP FOR NX-1065 $ 25,879.57 $ 17,967.00 $17,967.00
3 L-PRO-1065-GS LICS PRO ENTITLEMENT FOR NX-1065-G5
VALID FOR LIFE OF DEVICE $ 4,710.00 $ 815.00 $2,445.00
6 C-CBL-3M-SFP+-SFP+CM CABLE 3M SFP+TO SFP+ $ 0.01 $ - $0.00
1 EDU-C-ADM5-OLPLUS PLATFORM ADMINISTRATION 5.0 ONLINE $ 695.00 $ 638.00 $638.00
PLUS CURRICULUM
NUTANIX IMPLEMENTATION INSTALLATION
3 CNS-INST-1-NC-PRMK
US CONUS ONLY $ 1,750.00 $ 1,680.00 $5,040.00
TRAVEL&EXPENSE T&E UNITS PRICING PER
1 CNS-T&E-NC-PRMK T&E UNIT ESTIMATE NOT T $ 999.00 $ 650.00 $650.00
Contract:PROMARK GSA SCHEDULE GS-35F-303DA
Total Cost $76,240.00
The terms and conditions provided on this link apply: http://www.cdwg.com/content/terms-conditions/default.aspx
SoN Yrsz City of Sunny Isles Beach
,A 18070 Collins Avenue
-� = Sunny Isles Beach, Florida 33160
R
Y
bP A9) F l��OP y�F (305)947-0606 City Hall
c,Tr OF svt+ "`'a (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Derrick L.Arias, Chief Information Officer
DATE: 2/15/2018
RE: Expenditure of Budgeted Funds with CDW for the
Replacement of City and Police Infrastructure
•
RECOMMENDATION:
It is recommended that the City Commission adopt the attached
resolution.
REASONS:
The City currently uses a combination of servers from Dell, and data
storage devices from Dell Equalogic to provide the core computing
platform for all City and Police systems. This hardware is now between
4-7 years old, with various components having been purchased over
time. With the equipment approaching the end of its useful life as our
primary computing and storage platform, it is due for replacement.
The City's IT Department has been evaluating replacement options
over the past year, and is recommending a complete replacement with
"Hyperconverged" infrastructure from the market leader, Nutanix. This
will provide a full replacement of the City and Police infrastructure, as
well as prepare us to implement a disaster recovery site utilizing the
best of the older hardware being replaced.
The total cost of the hardware is $186,000.00. Additionally, staff is
requesting a purchase authority of an additional $10,000 in order to
make additional purchases from CDW throughout the remainder of this
fiscal year, bringing the total expenditure amount not to exceed
112
$196,000.00.
FUNDING SOURCE:
Funding was budgeted and is available in account 001-2-5160-464300.
ATTACHMENTS:
Description
Resolution
Quote
Quote
Item Number: 10.F.
113