HomeMy WebLinkAboutReso 2018-2792 RESOLUTION NO. 2018- 21`i 2-
A
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, RATIFYING THE
EXPENDITURE OF BUDGETED FUNDS WITH 3G
PRODUCTIONS, INC. FOR AUDIOVISUAL PRODUCTION
SERVICES FOR VARIOUS CITY EVENTS, IN AN AMOUNT NOT
TO EXCEED FORTY THOUSAND DOLLARS (S40,000.00),
ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THE TERMS OF THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on September 21, 2017 via Resolution No. 2017-2721 the City Commission
authorized the City Manager to approve purchases and services under $50,000.00; and
WHEREAS, earlier this fiscal year the City contracted the services of 3G Productions,
Inc. to provide audio/visual production services for various city events; and
WHEREAS, the City is now in need of a contractor to provide additional audio/visual
production services for the grand opening of Gateway Park on Saturday, February 24, 2018; and
WHEREAS, staff obtained quotes from three (3) audio/visual companies and determined
that 3G Productions, Inc. submitted a quote that best served the needs of the City; and
WHEREAS, in order to secure the services of the contractor for the event, the City
Manager authorized the expenditure of budgeted funds in the amount of Forty Thousand Dollars
($40,000.00); and
WHEREAS, the City Commission wishes to ratify the expenditure of budgeted funds in
an amount not to exceed Forty Thousand Dollars ($40,000.00) with 3G Productions, Inc. for
audio/visual services provided for certain concerts and services to be rendered at the grand
opening of Gateway Park on Saturday, February 24, 2018, attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Ratify the Expenditure of Budgeted Funds. The City Commission hereby ratifies
the expenditure of budgeted funds in the amount of Forty Thousand Dollars ($40,000.00) with
3G Productions, Inc. for audio/visual services provided for certain concerts and services to be
rendered at the grand opening of Gateway Park on Saturday, February 24, 2018, attached hereto
as Exhibit "A", for a grand total not to exceed Ninety Thousand Dollars ($90,000.00) for Fiscal
Year 2017-2018.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution shall become effective upon adoption.
R2018 Ratify Expend of Funds w 3G Productions Inc 1
PASSED AND ADOPTED this 15' day of Feb• ary, 2118.
George . Scholl, Mayor
ATT. ST:
t
a Mauricio Betancur, CMC, City Clerk
k L.r t r
APPROVED AS TO FORM 4AND � AL SUFFICIENCY:
f A
Han ' not, City • ttorney
Moved by: . 1 C' IA 04_ 6 00,,,,,t4.1
Seconded by: COMM(SStOnI 4Llof
Vote:
Mayor Scholl ✓ (Yes) (No)
Vice Mayor Goldman " (Yes) (No)
Commissioner Aelion / (Yes) (No)
Commissioner Gatto (Yes) (No)
Commissioner Svechin (Yes) (No)
R2018 Ratify Expend of Funds w 3G Productions Inc 2
,S4F("30Ny
se City of Sunny Isles Beach George"Bud"Scholl, Mayor
_ _ 9 18070 Collins Avenue Dana Goldman, Vice Mayor
u' 1i = = SunnyIsles Beach, Florida 33160 Isaac Aelion, Commissioner _
7 4i.46_'---_1__.:,:g--_
* ` Jeanette Gatto, Commissioner
*, P* 305.947.0606 City Hall Larisa Svechin, Commissioner
5'‘ 9- C)9'‘1* F L O ' gr
i` 305.949.3113 Fax
C,TY OF ,u0 P`'° - Christopher J. Russo, City Manager .
Hans Ottinot, City Attorney
Mauricio Betancur, City Clerk
MEMORA DUM
TO: Christopher J. Russo, City Manager
THROUGH: Susan Simpson, Assistant City Manage
FROM: Sylvia Flores, Cultural & Community Services Director ___41904
DATE: 02/06/18
RE: Request for approval to exceed $50,000.00 with 3G Productions, Inc. and
selection of vendor that is not lowest quoted
The Gateway Park Grand Opening is taking place on 02/24/18. This event will have three acts
which have their own separate specifications for their performance. The production of this event
is grand in scope and requires a reliable vendor with capacity to meet sound, video, and stage
setup requirements.
The purpose of the memo is twofold. First, approval is requested to utilize 3G Productions, Inc,
which did.not provide the lowest quote. Second, approval is requested to exceed $50,000 prior
to Commission approval via the City Manager's authority. It is intended to seek Commission
approval in February, which would not be sufficient timing to seek commitment from the vendor.
We have obtained three quotes for sound, lights, and backline service with results as follows.
All on Stage-$15,335.00
3G Productions, Inc.-$27,760.00
SMP-$29,449.04
While All on Stage had the lowest quote and has been utilized by the City in the past for a
smaller scale event production, we don't feel they can adequately meet our expectations for this
caliber of an event. We did reach out to SMP to consider further since the quotes were closely
matched, however they would not provide their Terms and Conditions after several requests
were made. Therefore, we recommend moving forward with 3G Productions Inc for this service.
In addition, utilizing 3G Productions, Inc. results in exceeding the allowable threshold for fiscal
year expenditures and requires Commission approval. Approval via the City Manager's authority
is requested to proceed and obtain commitment from the vendor immediately, and obtain
Commission approval after the purchase order and payment is prepared, but prior to the event
taking place.
•
1001 Park Centre Blvd. ®��
.! Miami Gardens, FL 33169 �'Li
. - - Phone: 305-623-3339 Quote Number: 18-0246
L : www.3g1p.com Cassadee Pope
• Client Venue / Site
City of Sunny Isles Beach Gateway Park
18070 Collins Avenue 151 Sunny Isles Blvd:
Sunny Isles-Beach, FL 33160 Sunny Isles Beach, FL 33160
Phone: (305) 792-1759
dgraumann@sibfl.net
Account Manager Shipping Method Customer PO Warehouse • ' Term's - • Tax Rule
Pete Dembrowski N/A Miami In Advance Non
Prep Date Load In Show Start Load Out Return Date Discount Department
2/24/2018 8:00 2/24/2018 9:00 2/24/2018 11:00 2/24/2018 11:30 Live:FL-Live
AM AM PM PM
Type Qty. Description Note • Time Rate Price Price Ext.
AUDIO
Rental 1 Mlami Audio Distro System
Rental 1 Motion Labs 24 Way AMD Distro(FL) .
Rental 1 Motor Control Case(FL)
Rental 1 Feeder#2(100 amp)5 Wire 100'
(Serialized)
Rental 1 Feeder#2(100 Amp)5 Wire Bare End
Tails 10'(Serialized)
Rental 1 Audio Cable(Power)Package(FL)
Rental 1 Audio Cable(Signal),Package(FL)
Rental 1 Audio Workbox Large(FL)
Rental 1 Mic Stand System
Rental 1 Mic Stands Case
Rental 1 Audio Splitter System
Rental 1 Whirlwind 2-Way 48x8 Splitter
Rental 1 Audio Cable(Sub Snakes)Package(FL)
Rental 2 EZ Up Tent
Rental 1 Tarps
Rental 1 Cooler
Rental 1 Sennheiser 4 Ch. IEM G3-B(626-668
MHz)
Rental 1 Sennheiser 2 Ch. IEM G3-G1 (566-608
MHz)
Rental 1 Helical Case(CP5000)
Rental 1 Shure UR4D L3 2 Ch. (638-698 MHz)
Rental 1 Shure KSM 9 Capsule
PA •
•
Rental 8 d&b audiotechnik V8 Loudspeaker
Rental 4 d&b audiotechnik V12 Loudspeaker
Rental 2 d&b audiotechnik V Flying Frame
Rental 2 d&b audiotechnik Q10 Loudspeaker
Rental 6 d&b audiotechnik B2 Subwoofer
Speaker
Rental 2 d&b audiotechnik 012 Amplifier x 4
Rack
Rental 2 CM Lodestar 1 Ton Chain Hoist Motor-
60 ft Chain
Rental 2 Multicable 7 Pin F-M 100'
FOH
1/2/2018 1:13 AM Page 1 of 3
Quote(Quote Number:18-0246)
Type Qty. Description Note Time Rate Price Price Ext.
Rental 1 Yamaha.PM5D-RH Package
Rental 1 Yamaha PM5D-RH Digital Mixing
Console
Rental 1 R&R Yamaha PM5D Case
Rental 2 R&R 10 ru rack
Rental 1 W4 Fanout 5'(Serialized)
Rental 1 Console EZ Tilt Midas
Rental 1 Audio Drive Rack(FL)- 16RU
MONITOR/SIDEFILL
Rental 1 Yamaha PM5D-RH Package
Rental 1 Yamaha PM5D-RH Digital Mixing
Console
Rental 1 R&R Yamaha PM5D Case
Rental 2 R&R 10 ru rack
Rental 1 W4 Fanout 25'(Serialized)
Rental 1 Console EZ Tilt Midas
Rental 2 d&b audiotechnik C7 Top Loudspeaker
Rental 4 d&b audiotechnik C7-SUB Subwoofer
Rental 2 d&b audiotechnik C7 Hinge
Rental 1 d&b audiotechnik Q-SUB Subwoofer
Rental 1 d&b audiotechnik D12 Amplifier x 4
Rack •
BACKLINE
Rental 1 Vox AC3OHW2X 30 Watt 2x12"BLUE
Rental 1 Matchless DC30
Rental 1 Fender Telecaster
Rental 1 Ampeg SVT-CL Bass Head
Rental 1 Ampeg SVT 4x10"Bass Cabinet •
Rental 1 Pearl Master Series Drum Set w/
Hardware()
Rental 1 Drum Head Service Per Rider
Rental 1 ZILDJIAN CYMBAL PACK 0
Rental 1 Drum Rug-6'x6'
Rental 1 Plexi/Amp Shield
Rental 1 10"Black Floor Fan
Rental 3 Ultracase 6 space boat
Rental 2 Fretrest Guitar Stand
Rental 1 Backline Cable Package
Rental 1 Drum Riser 8x8
LABOR
Labor 1 Al FOH Engineer
2/24/2018 8:00 AM-11:30 PM
Labor 1 Al Monitor Engineer
2/24/2018 8:00 AM-11:30 PM
Labor 1 A2 Stage Technician
2/24/2018 8:00 AM- 11:30 PM
Labor 1 Backline Tech
2/24/2018 8:00 AM-11:30 PM
Labor 4 Stage Hand
2/24/2018 8:00 AM- 11:30 PM
1/2/2018 1:13 AM Page 2 of 3
Quote(Quote Number:18-0246)
Subtotal: $13,260.00
Sales Tax: $0.00
Discount: $0.00
Delivery and Pickup: $400.00
Total: $13,660.00
Total Applied Payments: . $0.00
Balance Due: $13,660.00
•
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1/2/2018 1:13 AM Page 3 of 3
1001 Park Centre Blvd. ��®��
Miami Gardens, FL 33169
Phone: 305-623-3339
www.3glp.com Quote Number: 18-0261
Cassadee Pope Lighting (18-0246)
Client Venue / Site
City of Sunny Isles Beach Gateway Park
18070 Collins Avenue 151-Sunny Isles Blvd.
Sunny.Isles Beach, FL 33160 Sunny Isles Beach, FL 33160
Phone: (305) 792-1759
dgraumann@sibfl.net
Account Manager Shipping Method _ Customer PO Warehouse Terms Tax Rule
Juan Ugas N/A Miami In Advance Non
Prep Date Load In Show Start Load Out Return Date Discount Department
2/24/2018 8:00 2/24/2018 9:00 2/24/2018 11:00 2/24/2018 11:30 Live:FL-Live
AM AM PM PM
Type Qty. Description Note Time Rate Price Price Ext.
LIGHTING
Rental 8 Tomcat 20.5"x 20.5"x 10'Truss
Rental 4 CM Lodestar 1 Ton Chain Hoist Motor-
60 ft Chain
Rental 4 Multicable 7 Pin F-M 100'
Rental 1 Skjonberg CS-800LX 8-Way Motor
Controller
Rental 4 Truss Rig Point
Rental 1 Avolites Arena Lighting Console
Rental 1 FOH Lighting Rack
Rental 1 DMX Snake
Retail 1 Gel Pack
Rental 1 Power Cable Package
Rental 8 Tomcat Bar 6 Can Par 64 1000 watts
Rental 16 Swivel Mega-Coupler Mounting Clamp
Rental 1 Avolites ART2000 48 Channel Lighting
Dimmer
Rental 5 Feeder 0000 Camlock F-M 100'
Rental 2 Lycian StarkLite Model 1271 Spotlight-
Body
Rental 2 Lycian StarkLite Model 1271 Spotlight-
Long Throw Lens
Rental 1 SPOTLIGHT RISER
Rental 4 Clear-Com Tempest 900 400 double
muff
Rental 4 Production Intercom BP-1 Beltpack
Rental 1 Production Intercom Master Station
MS-200
LIGHTING: $4,160.00
LABOR
Labor 2 Lighting Technician
2/24/2018 8:00 AM- 11:30 PM
Labor 2 Stage Hand
2/24/2018 8:00 AM-11:30 PM
Labor 1 High Rigger(HRIG)
2/24/2018 8:00 AM- 11:30 PM
Labor 2 Spot Light Operator(SPOT)
2/24/2018 8:00 AM-11:30 PM
1/2/2018 1:10 AM Page 1 of 2
Quote(Quote Number:18-0261)
Subtotal: $7,540:00
Sales Tax: $0.00
Discount: $0.00
Delivery and Pickup: $400.00
Total: $7,940.00
Total Applied Payments: $0.00
Balance Due: • $7,940.00
•
•
1/2/2018 1:10 AM Page 2 of 2
1001 Park Centre Blvd. Quote
Miami Gardens, FL 33169
la
Phone: 305-623-3339 Quote Number: 18-0274
www.3glp.com Cassadee Pope Video A
Client (Venue / Site
City of Sunny Isles Beach Gateway Park
18070 Collins Avenue 151 Sunny Isles Blvd.
Sunny Isles Beach, FL 33160 Sunny Isles Beach, FL 33160
Phone: (305) 792-1759
dgraumann@sibfl.net
Account Manager Shipping Method Customer PO Warehouse Terms Tax Rule
Juan Ugas N/A Miami In Advance Non
Prep Date _ Load In Show Start Load Out Return Date Discount Department
2/24/2018 8:00 2/24/2018 9:00 2/24/2018 11:00 2/24/2018 11:30 Live:FL-Live
AM AM PM PM
Type Qty. Description Note Time Rate Price Price Ext.
LED Video Screens
Rental 2 LED TeCH P6 Screens
Rental 1 Ground Support Truss Package
LED Video Screens: $3,800.00
LABOR
Labor 2 LED Video Technician
2/24/2018 8:00 AM- 11:30 PM
Labor 2 Stage Hand
2/24/2018 8:00 AM- 11:30 PM
LABOR: $1,860.00
Subtotal: $5,660.00
Sales Tax: $0.00
Discount: $0.00
Delivery and Pickup: $500.00
Total: $6,160.00
Total Applied Payments: $0.00
Balance Due: $6,160.00
1/30/2018 12:10 PM Page 1 of 1
1001 Park Centre Blvd. Quote
Miami Gardens, FL 33169
Phone:305-623-3339 Quote Number: 17-1827
www.3glp.com Hispanic-American Heritage Concert
Client 'Venue I Site
City of Sunny Isles Beach Gateway Park
Darrin Graumann 151 Sunny Isles Blvd.
18070 Collins Avenue Sunny Isles Beach, FL 33160
Sunny Isles Beach, FL 33160
Phone: (305) 792-1759
dgraumann@sibfl.net
Account Manager Shipping Method Customer PO Warehouse Terms Tax Rule
Pete Dembrowski N/A Miami Due Upon Receipt Non
Prep Date Load In Show Start oad Out Return Date Discount Department
11/11/2017 6:00 11/11/2017 10:00 1/11/2017 11:00 /11/2017 11:30 Live:FL-Live
AM AM PM PM •
Type Qty. Description Note Time Rate Price Price Ext.
AUDIO
Misc 1 Audio Cable(Power)package
Misc 1 Audio Cable(Signal)package
Misc 1 Motion Labs 24 way AMD Distro
Misc 1 Feeder 100'#2 Classic Case
Misc 1 Audio Workbox(Large) 1 '61 1- n
Misc 1 Mic Stand Package
Misc 1 Whirlwind Medusa 2-way 48x8 Splitter \, -i(vus 00/
Misc 1 Tarp Trunk 1/3 x 1/2 pack
Misc 4 d&b audiotechnik V12 Loudspeaker
Misc 4 d&b audiotechnik V8 Loudspeaker
Misc 6 d&b audiotechnik D80 amplifier
Misc 2 d&b audiotechnik V Flying Frame
Misc 2 d&b audiotechnik Q10 Loudspeaker
Misc 6 d&b audiotechnik B2 Subwoofer
Speaker
Misc 1 Yamaha M7CL-48 Digital Mixing
Console
Misc 1 Lake LM44 Digital Audio System
Processor
Misc 2 1 Ton CM Loadstar Chain Hoist
Misc 2 Motor cable 7 pin 100'
MONITOR SYSTEM
Rental 5 Clair 12 Am Stage Monitors
Rental 4 QSC amp for 12 Am
Misc 1 d&b audiotechnik Q-SUB Subwoofer
Misc 2 Wireless Microphone
LIGHTING
Rental 12 Martin Mac Aura LED Moving Light
Fixture
Rental 6 Martin Mac Viper Profile Moving Light
Fixture
Rental 10 Clay Paky Sharpy
Rental 1 Avolites Pearl 2004 Lighting Console
Rental 1 Reel EFX DF-50 Diffusion Haze Effect
Machine Case
Rental 1 Motion Laboratories 24-Way Moving
Light Power Distribution Rack
11/7/2017 9:47 AM Page 1 of 2
Quote(Quote Number:17-1827)
Type Qty. Description Note Time Rate Price Price Ext.
Rental 1 4/0 Camlock F-M 100'
Rental 1 Fedder 0000 Camlock F-Bare Ends Set
Rental 1 Data Cable Package
Rental 1 Power Cable Package
Rental 8 Tomcat 12"x 12"x 10'Truss
Rental 6 1 Ton CM Loadstar Chain Hoist
LED PANELS
Rental 1 LED TeCH P12 Mash LED Wall SMD-2
screens
LABOR
•Labor 2 Lighting Technician
11/11/2017 6:00 AM- 11:30 PM •
Labor 1 Al FOH Engineer
10/7/2017 10:00 AM-11:30 PM
Labor 1 Al Monitor Engineer
10/7/2017 10:00 AM-11:30 PM
Labor 1 High Rigger(HRIG)
9/22/2017 10:00 AM-9/23/2017 11:30
PM
Labor 4 Stage Hand .
9/22/2017 10:00 AM-9/23/2017 11:30PM
/n4
Labor 2 Video Engineer �f 1a I 0,J n
9/22/2017 10:00 AM-9/23/2017 11:30
PM `r
Service v 4.1-taq DOI 11 ti i tl
Service 1 24'Bobtail Delivery
Subtotal: $23,121.20
•
Sales Tax: $0.00
Discount: $0.00
Delivery and Pickup: $0.00
Total: $23,121.20
Total Applied Payments: $0.00
Balance Due: $23,121.20
11/7/2017 9:47 AM Page 2 of 2
QUOTE
Pauling Rubio
Quote Number 17-1827
Quote Number: 17-1827 Prep Date: 11/10/2017 8:00 AM
Name: City of Sunny Return Date: 11/12/2017 12:00 AM
Isles
Account Status: Confirmed
Terms and Conditions
o
1. Payment Terms: 50%due upon execution, balance due prior to load-in.
Wiring Instructions: JPMorgan Chase Bank, Routing No. 021000021, Benefit of 3G Productions, Inc., Account No.
126965166
2. Client shall punctually provide all stagehand labor as required by 3G, including, but not limited to riggers, stagehands
and loaders/pushers at Clients sole cost and expense.
3. Client shall provide at its sole cost and expense all necessary transportation, hotels, and meals for 3G personnel and
equipment unless otherwise specified herein.
4. Meals not provided on-site by Client shall entitle 3G to a one (1) hour meal break in lieu of a standard thirty (30) minute
meal break.
5. Parking for 3G trucks and vehicles for personnel shall be provided by Client at its expense close to the work site/venue.
6. Client shall ensure all utilities, electrical power and connections are provided to 3G in capacities and types necessary
for its services.
7. Client shall not alter or modify 3Gs equipment and maintain it in good repair and operating condition.
8. Payments not received timely shall accrue at a minimum interest rate of 1.5% per month. Notwithstanding, late
payments are a default by Client, which may entitle 3G to additional compensation and/or termination of this agreement at
3Gs sole and absolute discretion.
9. Client shall be responsible to secure and protect equipment at all times while on site from theft and/or damage.
10. If 3G is unable to perform due to a lack of utilities, show cancellations, suitable facilities, or outside labor that are the
responsibility of Client, 3G shall be entitled to receive its full compensation from Client, provided 3G had notified Client of
any such deficiency of materials, services or utilities and such deficiency was not cured within a reasonable time.
11. Client shall keep all information regarding this agreement confidential.
12. Client hereby represents that the signatory of this agreement has the full power and authority to enter into this
agreement and to bind Client to these terms and conditions.
Client hereby agrees to the terms and conditions as set forth on the above quote.
Agreed on day of , 20
Client Signature, Print Name, Title
11/7/2017
1001 Park Centre Blvd.3
o
Miami Gardens, FL 33169 °n ®B ce
Phone:305-623-3339 0 Invoice Number: 10477
www.3g1p.com Sunny Isles Jazz Festival
Client Venue/Site
City of Sunny Isles Beach Gateway.Park
Darrin Graumann 151 Sunny Isles Blvd.
18070 Collins Avenue Sunny Isles Beach, FL 33160
Sunny Isles Beach, FL 33160
Phone: (305) 792-1759
dgraumann@sibfl.net
mount Manager Customer PO Sales Tax Rule
Juan Non
Prepared Date (Due Terms Status •11/17/2017 In Advance ExportedTyp Qty. criptionNote Time Rate Unit Rate Ext.Price
Qty.
AUDIO _
Misc 1 Microphone/Stands Package(Spinners) .IQ Z.2 ."e$ --
Misc 1 Microphone/Stands Package(Coasters)
Misc 1 3 Phase Audio Distro system
Misc 3 50'5 wire bundle#2 CamLok Feeder cable
Misc 2 d&b Flying V Frame/2 motors if flown
Misc 6 d&b B2 Subwoofer
Misc 2 d&b V Subwoofer
Misc 4 d&b V12 3 way loudspeaker
Misc 8 d&b V8 3 way loudspeaker
Misc 2 d&b 010 loudspeaker
Misc 5 dab D80 or(2)D12 amplifier
Misc 2 dab C7 Subwoofer
Misc 2 dab C7 Top Loudspeaker
Misc 2 dab D12 amplifier .
Misc 1 Digidesign Venue Profile System 4DSP
cards/48x24 Stagerack
Misc 1 Whirlwind audio snake,48x8 split,2x20amp
power run
Misc 6 Shure UHRF wireless microphone system with
Beta58/SM58 Handheld
Misc 3 Shure UHRF wireless microphone system with
Beta5B/SM58 Handheld
MONITOR SYSTEM
Misc 1 Digidesign Venue Profile System 48x32 mixrack
or Yamaha PM5DRH
Misc 12 Clair Bros.12AM Monitor wedge
Misc 10 Clair/QSC 2000Q or 340M amplifier for 12AM
wedge
Misc 2 dab 0 Sub 18°Subwoofer
Misc 1 dab D12 amplifier
BACKLINE
Misc 1 Spinners Backline
Misc 1 Coasters Backline
LIGHTING
11/17(2017 2:27 PM Page 1 of 2
Invoice(Invoice Number:10477)
Type Qty. Description Note Time Rate Unit Rate Ext.Price
Qty.
Rental 24 Martin Mac Aura LED Moving Light Fixture •
Rental 2 Atomic 3000
Rental 1 Avolites Pearl 2004 Lighting Console
Rental 1 Reel EFX DF-50 Diffusion Haze Effect Machine
Case
Rental 1 Motion Laboratories 24-Way Moving Light Power
Distribution Rack
Rental 1 410 Camlock F-M 100'
Rental 1 Fedder 0000 Camlock F-Bare Ends Set
Rental 1 Data Cable Package
Rental 1 Power Cable Package
Rental 8 Tomcat 12°x 12°x 10'Truss
Rental 6 1 Ton CM Loadstar Chain Hoist
Rental 4 Follow spots
LED PANELS
Rental 1 LED TeCH P12 Mash LED Wall SMD-2 screens
Risers
Rental 1 8'x8'x18"Rolling Riser
Rental 1 (3)8'x8'x16"and(1)8'x8'x2"riser
Rental 1 12'x8'x1'FOH Riser
Rental 1 12'x8'x4'Foilowspot Riser
LABOR
Labor 3 Audio Engineer
- 11/18/2017 7:00 AM-10:00 PM
Labor 2 Lighting Technician
11/18/2017 7:00 AM-10:00 PM
Labor 2 Video Engineer
11/18/20177:00 AM-10:00 PM
Labor 4 Spot Light Operator(SPOT)
Labor 4 Stage Hand
11/18/2017 7:00 AM-10:00 PM
Labor 4 Stage Hand G,
11/18/20177:00 AM 10:00 PM t� I tEl,
REMIT TO:
Subtotal: $36,271.16
3G Productions, Inc. Sales Tax: $0.00
5810 S. Eastern Av. Discount: $0.00
Las Vegas, NV 89119 Delivery and Pickup: $600.00
WIRE INSTRUCTIONS: Total: $36,871.16
JP Morgan Chase Bank Total Applied Payments: $0.00
Routing#:021000021 Balance Due: $36,871.16
Account#: 126965166
SWIFT Code#CHASUS33
ACH INSTRUCTIONS:
JP Morgan Chase Bank
Routing#:322271627
Account#: 126965166
11/17/2017 2:27 PM Page 2 012
,S,5N-Y isz f, City of Sunny Isles Beach
,A -,, ,-- ,--g,'''s 18070 Collins Avenue
i 'f` ; = Sunny Isles Beach, Florida 33160
ivR g' 1
S,, 9i. FLQ0,0) sic (305)947-0606 City Hali
''`'*J, s,,,t+ "°'s3 (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Sylvia Flores, Cultural & Community Services Director
DATE: 2/15/2018
RE: Ratification of Increased Spending Authority with 3G
Productions Inc
RECOM M ENDAT ION:
This item is presented for your consideration.
REASONS:
The City is in need of audio/visual production services for the Gateway
Park Grand Opening event on Saturday, February 24, 2018. This event
will consist of three (3) unique acts, each with their own requirements
for stage set up and needs.
Staff obtained three (3) quotes for the services and determined that 3G
Productions Inc. submitted a quote that best served the needs of the
City based on the size and caliber of this event, and the City's desire to
provide the highest production quality for our residents and visitors.
Due to two previous City events this fiscal year (the Veterans Day
Holiday Concert, and the 10th Annual Jan Fest), the City had already
spent $59,992.36 with this vendor. In order to secure the services, and
ensure that all equipment and personnel are reserved for the event, the
City Manager approved the expenditure of budgeted funds in the
amount of $30,000.00, which exceeded his spending authority. This
resolution is to ratify the expenditure of budgeted funds in an amount
not to exceed a total of $90,000 with 3G Productions, Inc. for fiscal
year 2017-2018.
216
ADDITIONAL INFORMATION:
The reason for this large annual expenditure with this particular vendor
is that we needed to have a larger scale concert (Veterans Day Holiday
- Concert) at Gateway Park to understand what concerns and
considerations would need to be taken into account with our annual
Jan Fest being moved to this location in November.
FUNDING SOURCE:
Funding is budgeted for and available in the Cultural & Community
Services General Fund, account number 001-6-5730-431000-60849.
ATTACHMENTS:
Description
Resolution
Memorandum
Gateway Grand Opening Day Quote
Veteran's Day Concert Quote
10th Annual Ja77 Fest Quote
Item Number: 10.K.
217