HomeMy WebLinkAboutReso 2018-2798 RESOLUTION NO. 2018- 2-11
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING AN INCREASE IN
SPENDING AUTHORITY FOR LUKES-SAWGRASS LANDSCAPING,
INC. FOR CITYWIDE PROFESSIONAL LANDSCAPING
MAINTENANCE, IRRIGATION AND ARBORIST SERVICES, IN AN
AMOUNT NOT TO EXCEED FOUR HUNDRED THOUSAND
DOLLARS ($400,000.00); AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on August 21, 2012 via Resolution No. 2012-1953 the City Commission
awarded RFP No. 12-05-01 and entered into an Agreement with Lukes-Sawgrass Landscaping,Inc.to
provide Citywide Landscape Maintenance Services, in an amount not to $650,000.00 for a one year
period with four (4) one-year renewal options; and
WHEREAS, on February 21, 2013 via Resolution No. 2013-2032 the City Commission
approved the First Amendment to the Agreement with Lukes-Sawgrass Landscaping, Inc.to provide
additional landscaping services throughout the City, in an amount not to exceed $400,000.00,
bringing the total contract amount not to exceed to $1,050,000.00; and
WHEREAS,on July 18,2013 via Resolution No. 2013-2084 the City Commission approved
the Second Amendment to the Agreement with Lukes-Sawgrass Landscaping, Inc. to provide
Citywide Landscaping Services, in an amount not to exceed$682,009.00 for a one-year period with
three (3) one-year renewal options remaining; and
WHEREAS, on November 21, 2013 via Resolution No. 2013-2153 the City Commission
approved the Third Amendment to Agreement with Lukes-Sawgrass Landscaping, Inc. to provide
Landscaping Services for the City's Capital Projects,$120,000.00,bringing the total contract amount
not to exceed to $802,009.00; and
WHEREAS, on February 20, 2014 via Resolution No. 2014-2204 the City Commission
approved the Fourth Amendment to Agreement with Lukes-Sawgrass Landscaping,Inc.to waive the
performance and payment bond requirement required by Section 2.7 of RFP No. 12-05-01; and
WHEREAS, on October 16, 2014 via Resolution No. 2014-2313 the City Commission
approved the Fifth Amendment to Agreement with Lukes-Sawgrass Landscaping, Inc. to provide
Citywide Landscaping Services, in an amount not to exceed$825,756.00 for a one-year period with
two (2) renewal options remaining; and
WHEREAS, on December 18, 2014 via Resolution No. 2014-2351 the City Commission
approved the Sixth Amendment to Agreement with Lukes-Sawgrass Landscaping, Inc. to provide
Citywide Landscaping Services, in an amount not to exceed $250,000.00; and
WHEREAS, on September 17, 2015 via Resolution No. 2015-2458 the City Commission
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approved the Seventh Amendment to Agreement with Lukes-Sawgrass Landscaping,Inc.to provide
Citywide Landscaping Services, and prior unpaid invoices for special projects Citywide including
Capital Improvement Projects, in an amount not to exceed $150,000.00, for a total amount not to
exceed $1,225,756.00 for Fiscal Year 2014-2015; and
WHEREAS, on October 17, 2015 via Resolution No. 2015-2467 the City Commission
approved the Eighth Amendment to Agreement with Lukes-Sawgrass Landscaping,Inc.for Citywide
Professional Landscaping,Irrigation and Arborist Services for Fiscal Year 2015-2016,in an amount
not to exceed $855,960.00, for a total amount not to exceed $2,081,716.00; and
WHEREAS, on September 15, 2016 via Resolution No. 2016-2600 the City Commission
approved the Ninth Amendment to Agreement with Lukes-Sawgrass Landscaping,Inc.for Citywide
Professional Landscaping,Irrigation and Arborist Services for Fiscal Year 2016-2017,in an amount
not to exceed $886,629.00, for a total amount not to exceed $2,968,345.00; and
WHEREAS, on September 21, 2017 via Resolution No. 2017-2733 the City Commission
approved the Tenth Amendment to Agreement with Lukes-Sawgrass Landscaping,Inc.for Citywide
Professional Landscaping, Irrigation and Arborist Services for Fiscal Year 2016-2017,in an amount
not to exceed $500,000.00, for a total amount not to exceed $3,468,345.00; and
WHEREAS, in support of a variety of Capital Projects,the City needs various professional
landscaping maintenance, irrigation,and arborist services on an as-needed and as-requested basis for
timely and minimized impacts to and aesthetics of various City facilities; and
WHEREAS, the City being satisfied with the landscaping maintenance services of Lukes-
Sawgrass Landscaping, Inc., desires to continue using said services; and
WHEREAS,the City Commission wishes to approve the increase in spending authority with
Lukes-Sawgrass Landscaping, Inc. for Citywide Professional Landscaping Maintenance, Irrigation
and Arborist Services, in an amount not to exceed Four Hundred Twenty-Five Thousand Dollars
($425,000.00), for a total amount not to exceed Three Million Eight Hundred Ninety-Three
Thousand Three Hundred Forty-Five Dollars ($3,893,345.00).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Increase in Spending Authority. The City Commission hereby approves
the increase in spending authority with Lukes-Sawgrass Landscaping,Inc.for Citywide Professional
Landscaping Maintenance, Irrigation and Arborist Services, in an amount not to exceed Four
Hundred Twenty-Five Thousand Dollars ($425,000.00).
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. The Resolution shall take effect immediately upon adoption.
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PASSED AND ADOPTED on this 15th day o arch 2018.
rill
, George H. holl, Mayor
ATT IL T:
/ �� �I� � .
Mauricio Betari•ur, CMC, Acting City Clerk
t t
�'• APPROVED"AS TO FORM
L. .es.
AND LEG• SUFFICIENCY:4an tArtinot, City Attorney
Moved by: VICE chlor Go1,DMA-ri
Seconded by: COYN 4„,g,otiE _ Ctt rre.
Vote:
Mayor Scholl I (Yes) (No)
Vice Mayor Goldman —I(Yes) (No)
Commissioner Aelion I (Yes) (No)
Commissioner Gatto I, (Yes) (No)
Commissioner Svechin i (Yes) (No)
R2018 Increase Spend Auth w Lukes-Sawgrass Landscape Page 3 of 3
I
UNS� City of Sunny Isles Beach
18070 Collins Avenue
,
�, Sunny Isles Beach, Florida 33160
'tiE'`;::;:-.-FI''',R� yo (305)947-0606 City Hall
C'`'r 0, 5•.,t+ "'40 (305)949-3113 Fax •
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Susan Simpson, Assistant City Manager
DATE: 3/15/2018
RE: Authorizing an Increase in Spending Authority with
Lukes-Sawgrass Landscaping, Inc.
RECOMMENDATION:
It is recommended that the City Commission approve an amendment
to the agreement with Luke's Landscaping Inc, that increases the funds
available to spend by $425,000, for a total not to exceed amount of
$925,000 for this fiscal year(through July 1, 2018).
REASONS:
The City entered into Agreement Number C1012-1516-119 with Luke's
Landscaping in September 2016 (for Citywide landscaping services).
This agreement provided for a month-to-month extension at the same
rates based on the City's needs and the contractors ability and desire to
provide the services.
The City of Sunny Isles Beach issued Bid Number 17-05-01 for
Citywide Landscaping Services in May 2017, and was in the process of
selecting and awarding the bid in September 2017. However, due to
the extensive damage caused by Hurricane Irma on September 10,
2017, and new information regarding FEMA requirements for
emergency management services, it was recommended and approved
to defer that award, and exercise the option for a month-to-month
extension.
After Hurricane Irma, and during the process of recovery, new
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information has become available to the City, regarding FEMA
requirements for emergency services and reimbursement. Therefore,
the Bid for Landscaping Services is being revised, to adequately
address these requirements, and is being issued this month (March
2018). As such, we will require continued services from Luke's
Landscaping up until July 1, 2018.
ADDITIONAL INFORMATION:
These additional funds of $425,000 will account for regular monthly
maintenance, as well as extensive work continuing the restoration of the
City's Landscape after Hurricane Irma.
FUNDING SOURCE:
Funding is available in the general fund budgets for both Public Works
and Cultural & Community Services Departments.
ATTACHMENTS:
Description
Resolution
Item Number: 10.E.
59