HomeMy WebLinkAboutReso 2018-2812 RESOLUTION NO. 2018- 2-i( 2-
A
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, APPROVING A SECOND
AMENDMENT TO THE AGREEMENT WITH PERKINS+WILL
FOR ARCHITECTURAL DESIGN SERVICES FOR THE
GOVERNMENT CENTER ANNEX AT 18080 COLLINS AVENUE,
TO INCLUDE THE DESIGN OF A PEDESTRIAN BRIDGE
LOCATED ON THE SAME SITE, IN AN AMOUNT NOT TO
EXCEED THREE HUNDRED SEVENTY THOUSAND DOLLARS
(S370,000.00), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID
AMENDMENT; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on April 30, 2015 the City issued Request for Qualifications No. 15-04-01
for Architectural Design Services for a New Facility at 18080 Collins Avenue, of which eight (8)
responses were received; and
WHEREAS, on September 17, 2015 via Resolution No. 2015-2459 the City Commission
ratified an agreement with Perkins+Will to provide Architectural Design Services for the
Government Annex Building at, 18080 Collins Avenue in an amount not to exceed
$2,222,000.00; and
WHEREAS, On December 17, 2015 via Resolution No. 2015-2504 the City Commission
approved a First Amendment to the agreement to include interior design and consultant design
fees for a 250-seat Community Theater integrated within the design of the Government Annex
Building, in an amount not to exceed $229,300.00; and
WHEREAS, the City Commission now wishes to approve a Second Amendment to the
Agreement with Perkins+Will for Architectural Design Services for the Government Center •
Annex at 18080 Collins Avenue, to include the design of a Pedestrian Bridge integrated within
the design of the Government Annex Building, in an amount not to exceed Three Hundred
Seventy Thousand Dollars ($370,000.00), bringing the total contract amount not to exceed Two
Million Eight Hundred Twenty-One Thousand Three Hundred Dollars ($2,821,300.00), attached
hereto as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Second Amendment to the Agreement. The City Commission hereby
approves a Second Amendment to the Agreement with Perkins+Will for the Government Center
Annex at 18080 Collins Avenue, to include the design of a Pedestrian Bridge integrated within
the design of the Government Annex Building, in an amount not to exceed Three Hundred
Seventy Thousand Dollars ($370,000.00), bringing the total contract amount not to exceed Two
R2018 Auth CM To Neg And Exe Perkin Will 2nd Amd To Agmt For Arch And Design Svcs 18080 Collins Page 1 of 2
Million Eight Hundred Twenty-One Thousand Three Hundred Dollars ($2,821,300.00), attached
hereto as Exhibit "A".
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said
amendment.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 19th day of Ap ' 2018.
George Scholl, Mayor
ATT cT:
- jam
i
11 A01,111 1 Ili f
Mau'riclo petal cu`r;.'CMC, City Clerk
• r�
APPROVED AS TO FORM AND
LEG A/%A1 FFICIENCY
;, -
/Jai/
b v'r, City Attorney
Moved by: COIMIMIS►QIocia—> £L(ort
Seconded by: VICE 0AOQ 60LbiNI ofi
Vote:
Mayor Scholl ✓ (Yes) (No)
Vice Mayor Goldman I- (Yes) (No)
Commissioner Aelion -(Yes) (No)
Commissioner Gatto (Yes) (No)
Commissioner Svechin (Yes) (No)
R2018 Auth CM To Neg And Exe Perkin Will 2nd Amd To A,mt For Arch And Design Svcs 18080 Collins Page 2 of2
SECOND AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF SUNNY ISLES BEACH AND
�= f j PERKINS & WILL ARCHITECTS, INC.
CONTRACT NO. 080-6009
This Second Amendment to the Agreement between the CITY OF SUNNY ISLES
BEACH ("City") and PERKINS & WILL ARCHITECTS, INC., ("Architect") executed this
Ao..day of ,A0 ,2018, is made a part of the original Agreement between the parties
dated August 21, 2015, Contract No. C1415-087, (the "Agreement"), and the City and Architect
hereby agree to amend the Agreement as follows:
1. ADDITIONAL SERVICES. Pursuant to Section 1.3 of the Agreement, the City hereby
wishes to amend Article 3 of the original Agreement ("Architect's Basic Services") to include
Architectural and Engineering Design Services for a Pedestrian Bridge connected to the Government
Center Expansion Project, as more particularly described in Attachment"A", which is attached hereto
and-incorporated herein by reference. The Architect shall provide upon request by the City a schedule
for the design services for the Pedestrian Bridge.
2. ADDITIONAL COMPENSATION. Article 2 of the Agreement between the parties is
hereby amended to include additional compensation for the Additional Services in an amount not
to exceed Three Hundred Seventy Thousand Dollars ($370,000.00), bringing the total contract
amount not to exceed Two Million Eight Hundred Twenty One Thousand Three Hundred Dollars
($2,821,300.00). Reimbursable Expenses shall be governed by Article 8 of the Agreement.
3. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically modified herein,
all terms and conditions of the original Agreement between the parties, dated August 21, 2015,
shall remain in full force and effect.
4. CONFLICTING PROVISIONS. The terms; statements, requirements, and provisions
contained in this Second Amendment shall prevail and be given superior effect and priority over
any conflicting or inconsistent term, statement, requirement or provision contained in any other
document or attachment, including but not limited to the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
the Agreement between the City and Contractor as of the date me fo ed above.
• TNESS:• PERKIN & L ARCHITECTS, INC.
Va Oa'
•
Oature BY: -
•
VGLa vret e Kline, Principal •
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AT TI?S• � `� • CITY OF UNN ISLES BEACH
cOrririt
,BY: - BY:
•
• Maori io etan<ur; CMC, City Clerk George choll, Mayor
• ,a+ APPROVED A - TO FORM AND
#. t} r LEGAL ' 'err l� 'CY
t.." BY
• I s Ottinot; ,ity Attorney
1
806 Douglas Road t 305.569.1333
Suite 300 f 305.569.1334
Coral Gables,FL 33134 perkinswill.com
AA.0000IE0
PERKINS +WILL
•
April 16,2018
Iv1-. Christopher Russo
City Manager, City of Sunny Isles Beach
Sunny Isles Beach Government Center
18070 Collins Avenue, 4th Floor
Sunny Isles Beach, Florida 33160
Via e-mail: crussoc sbfl.net
Re: Architectural and Engineering Scope and Fee Proposal for a Pedestrian Bridge Design along
Collins Avenue at Government Center Expansion,Sunny Isles Beach, Florida
Dear Chris,
Perkins+Will is extremely pleased to present this proposal for Architectural and Engineering Design Services, for a
Pedestrian Bridge in Sunny Isles Beach at Government Center Expansion; this bridge design w ill cross above Collins
Avenue between the Raza of Government Center Expansion eastward to the dedicated area adjacent to the existing
Beach access.This document, upon approval and signature, w ill serve as an agreement in understanding pending
development of a formal agreement, w hich w ill be executed w ith a Standard AIA B103-2007 Agreement.
PROJECT SCOPE
The project scope includes a covered pedestrian bridge spanning Collins Avenue with both a stair and elevator at each
end of the bridge design for full ADA compliance. Our project understanding includes the following:
• Architectural and Engineering design fora bridge design at Government Center Expansion.
• This design defines a bridge of approximately 180 feet in length; w e w ill need further conversation with the
City regarding the location of the bridge and defined areas east and west of Collins Avenue for the required
stair and elevator elements.
• The ability of this bridge to span Collins Avenue column-free is unknown;that w ill be a function of the depth
of structure and cost and the availability of a median in w hich to place a supporting column.
• We have assumed that the bridge is covered to protect pedestrians from sun and rain but not air-conditioned
• The bridge design w ill be set at or above minimum heights required for emergency and other high clearance
vehicles
• The design of the pedestrian bridge w ill be commensurate with the design and material quality of Government
Center and w ill provide the City of Sunny Isles Beach with unique branding and signage opportunities at each
location.
• We w ill use as the basis of design the conceptual bridge plan provided to the City in May of 2015 and attached
w ith this proposal.
• This proposal includes assisting the City of Sunny Isles Beach in efforts to seek and gain approval for potential
grant funds associated with this pedestrian bridge through the Miami Dade County School Board, Department
of Transportation or other agencies.
• The design w ill follow FDOT Design Manual (latest addition)
• This proposal includes plan review submissions per attached schedule to FDOT /LAP at 30%,60% and 90%
ATTACHMENT "A"
AMERICAS I ASIA I EUROPE I MIDDLE EAST I AFRICA
•
PERKINS+WILL
SCOPE OF SERVICES
The following scope items are intended to clarify, but not limit, the services proposed in this scope and fee proposal.
This architectural proposal shall include, as a minimum, the following scope of services.
A)Architectural,Structural Engineering,Bectrical Engineering and Civil services
B) Schematic Design
Develop Documentation and presentation of a design concept based upon the program, budget and schedule. The
Schematic Design package will include drawings and engineering narratives to allow the Ow ner to conceptual price
the project at this stage.
C)Design Development
Develop Design Development documentation based on the client-approved Schematic Design. This set of documents
w ill develop in greater detail the schematic design and w ill incorporate the engineering disciplines and required
accessory spaces.
D) Construction Documents&Construction Administration
Preparation of a corrplete set of construction documents developed from the client approved Design Development set.
The Construction documents w ill be sufficient for complete and accurate pricing, permit submission and construction
of the intended building. Documents shall be complete, thorough and well-coordinated between consultants and
disciplines.
• We w ill attend General Contractor bid review meetings as requested.
• We w ill review and approve required shop drawings,samples, product information, as required to facilitate
completion of the project. Review period to be within 2 weeks for any single subrr ssion
• We w ill visit and w alk the premises during construction as to monitor progress of the work and verify that
w ork is proceeding in accordance w ith the contract documents. These Construction Administration visits w ill
be a maximum of 1 visit every 2 weeks for the duration of construction.
• We w ill prepare periodic field reports as necessary
• The Architectw ill be responsible for hiring and managing the, Bectrical and Structural Engineers as w ell as
Civil for the improvements related to this project.
q Permitting
We w ill respond to any necessary comments through all required disciplines and City Departments, including but not
limited to the City of Sunny Isles Beach Department and the Miami Dade County Department of Environmental
Resource Management (DERM). In addition, w e w ill coordinate with DOT and City representatives during the permitting
of this pedestrian bridge at Government Center Expansion.
SCHEDULE
Greater clarification regarding schedule is required with regard to DOT coordination, permitting and construction but
w e w ould present the following design schedule as:
Schematic Design 5 weeks
Client review and approval of Schematic Design, conceptual cost estimate and certification
of constructability by the client-retained construction manager 4 weeks
Design Development 6 weeks
Construction Documents 8 weeks
Client review and approval of Construction Documents and final cost estimate 2 weeks
Fbrmitting (City of Sunny Isles Beach, Miami-Dade County, DOT) TBD
Construction Administration TBD
TEAM ORGANIZATION
Lawrence Kline will serve as the Design Principal with Carlos Vilato as Project Manager /Project Architect providing
daily oversight and managerrent of the project throughout service delivery. In addition, Pat Bosch as Design Director
of the Miami Office w ill provide critical design peer review and critique during the design process and George Valcarcel
w ill provide Quality Review and peer review of the construction documents.
perkinswill.com
PERKINS+WILL
MEETING SCHEDULE
Based on the proposed design schedule described above, we have assumed the following maximum number of
greetings. and presentations calculated into our fee:
Schematic Design 1 Meeting with the City, 1 Commission Resentation
Client Review and Approval of Design and Cost 1 Meeting with the City
Design Development 2 Meetings with the City
Construction Docurrents 1 Meeting with the City,
Review and Approval of Design and Cost (final before permit) ri Meeting with the City, I Commission Resentation
*A minimum of 6 additional Skype/Conference calls with the client during the design process
The City of Sunny Isles Beach Owner's Representative w ill be included in all correspondence and meeting schedules
related to this project including City, County and DOT agencies having jurisdiction.
BUDGET
Our intention regarding budget would be to conceptually design the pedestrian bridge using quality materials and
sympathetic with the design direction of the existing Government Center and the proposed Expansion. The
Construction Manager would then estimate the cost of the design and w e w ill present the design solution and cost
estimate to the client for review,corrment and approval.
1-Its AND EXPENSES
We w ill provide the architectural and engineering services for the pedestrian bridge based on the follow fee
schedule:
Architectural Design Fee
Concepts through Construction Documents and Including Construction Administration $185,000*
Engineering and Landscape Consultants Fee
MEP Engineering $40,000*
Structural Engineering $100,000*
Civil Engineering $20,000*
Landscape Architecture NA
Total Architectural and Engineering Fee $345,000*
Note:We estimate reimbursable expenses for printing,mileage,messenger services,etc.at$7500
FEE PERCENTAGES PER PHASE:
Schematic Design 25%
Design Development 25%
Construction Documents 25%
Permitting (City of Sunny Isles Beach, Munro-Dade County, DOT) 5%
Construction Administration 20%
Total: 100%
*Coordination with the Department of Transportation (DOT) and other regulatory agencies having jurisdiction over
Collins Avenue w ill be billed as an hourly expense for the Architect and Engineering Consultants as these traditionally
carry longer durations and multiple meetings throughout the design process. The Civil fee does not include utility
relocation fees w hich w ill be quoted once locations are established.
The Client shall compensate Perkins+Will for professional services rendered in connection with this specific project for
the stipulated lurrp sum. All services shall be billed upon percentage of completion. Payments shall be made to
Perkins+Will within 30 days of the receipt of invoices. Services required and requested by the Client w hich are outside
the scope of this proposal w ill be billed hourly or as mutually agreed.
The above professional fees do not include reimbursable expenses. Reimbursable expenses include all expenses
incurred in connection with the project w hich include travel, lodging, meals, printing, long distance phone calls in
connection with the project, photos, models, renderings, and any fees paid to authorities having jurisdiction over the
perkinswill.com
PERKINS+WILL
project. Mileage in personal vehicles w ill be logged at current IRS guidelines. Reimbursable expenses shall be billed
monthly plus a multiplier of 1.1.
INFORMATION FROM OWNER
The scope of services requires all site and program information be provided in order to start the project; this
information includes a client-approved program along w ith a current survey in digital format of the property along with
current geotechnical information required by the structural engineers. If any specific desires or standards exist beyond
the basic building codes enforced by the Authorities Having Jurisdiction, those w ill also need to be provided as w el
by the client.
Additionally, the ow ner w ill provide information from the ow ner's direct consultants in a timely manner to enable the
design team to properly plan for those elements within the project.
CONCLUSIO N
If after review of this proposal you have any questions or need any other information to authorize proceeding, please
let me know.The last page of this proposal includes a signature page for your acceptance and authorization for these
services. Return of an authorization w ill assist l= rkins+Will in assembling a formal AIA B103-2007 Agreement as
noted.
Chris: w e look forward to the start of this project and our continued successful relationship with the City of Sunny
Isles Beach.
Regards,
111
Law rence Kline
Rincipal, Managing Director
PERK!NS+WILL
ACCEPTED:
SIGNATURE:
NAMElffTLE
DATE
cc: Carlos Chiu, Perkins +Will
Pat Bosch, Perkins +Will
perkinswill.com
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. • •
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• St City:ofstifiny islet- Beach •
18070 CollinsAvenue
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• u Sunny Isles Beach; Florida 33160 • ; • • • -
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• ''OSo ic". (3051 9474606 City Wan — •—•
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MEMORANDUM
. .
- -
. , . . . .
TO:. The Honorable Mayor and City Commission
VIA: Christopheri. RUSsa, City Manager • •
Kathryn Matos,Assistant to.City,Manager for Special
ProjeOtS
: •• _ • • •• . .
60E: 4/19/2018
• 4
Contract Amendrhenf for GoVerrienerit Center Pedestrian • •
S.
Bridge •
RECOMMENDATION:
• . _ - .•
• This Resolution is presented for your consideration: ••• - .•-•
REASONS: - • • • .
The City received a TransportatiOn Alternatives PrOgrarh (TAP) Grarit
from the Florida"DePartMeht TransPortation.(FDOT) and the Miami- ••••. • -• •i
Dade Transportation Planning Organization for $500,000 for the
cbristnktiOn
of a,-pbdeStrian 'bridge across Collins Avenue at the ' !••
Government Center. At the time the City applied for this grant, FOOT
was anticipating funding availability after 2020 and later, however,"their „ •
fundingl:evailabillty.011anged and the grant amount has been budgeted
for FY 2018/19,with construction to begin in the 2019 calendar year:
This resolution will authorize the City Manager to enter into an
agreement withRerKins+Will.for the design of the Government Center
Pedestrian Bridge for an amount not to exceed $370,000.
•
ATTACHMENTS: ' •.:
Description
• Resolution (Revised 4/19/18)
•