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HomeMy WebLinkAboutDisaster Program & O perations Inc. Received .i MAY 10 2018 ,,b� City of Sunny isles Beach Office of the City Clerk Disaster Program & Operations Inc. "Empowering Community Collaboration&Resilence" www.dpando.com DISASTER PROGRAM & OPERATIONS, INC. Proposal for CITY OF SUNNY ISLES BEACH Request for Proposal No. 18-04-03 "Disaster Debris Monitoring Services & Financial Recovery Assistance" May 10, 2018 Submitted to: Mauricio Bentancur, CMC City Clerk Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 792- 1703 • Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 1 1. TITLE PAGE Date: Thursday, May 10, 2018 Name of Firm: Disaster Program & Operations, Inc. (DP&O, Inc.) Contact Person, Authorized to represent firm: Gabrielle Benigni, President, DP&O, Inc. Phone number: office: 877-356-6447, ext 101; Cell Number: 561-436-3383. Email address: gbenigni@dpando.com Mailing address: 10033 Sawgrass dr W. suite 121, Ponte Vedra Beach, Fl, 32082. 110 Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 2 SECTION 2. TABLE OF CONTENTS PROPOSAL COVER PAGE 1 1. TITLE PAGE 2 2. TABLE OF CONTENTS 3 3. TRANSMITTAL LETTER 5 4. COMPANY INFORMATION 7 5. QUALIFICATION AND REQUIREMENTS 9 A. Project Examples of Similar Services Outlined In RFP No 18-04-03 B. Current State of Florida Contracts 6. REFERENCES 16 7. PERSONNEL EXPERIENCE AND QUALIFICATIONS 18 7.1 Corporate Management Structure and Principles 7.2 Project Management/ Staff Team 7.3 Resumes & Personnel Summary of Qualifications 8.PROJECT UNDERSTANDING AND TECHNICAL APPPROACH 43 8.1 DP&O Personnel 8.2 Project Management and Process Oversight 8.3 Field Supervisor/Monitor Supervision 8.4 Field Collection Monitoring 8.5 TDMS Monitors 8.6 Compliance Monitoring 8.7 Tracking Documentation and Reimbursement 8.8 Financial Management & Recovery Services 8.9 Other Related Services 8.10 Operational Plan 8.10.1 Loading Site Monitoring 8.10.2 Disaster Response Administration and Documentation 8.10.3 Collection Monitoring & FEMA Compliance 8.10.4 ADMS / Manual Methods 8.10.5 TDMS Site Selection, Site Management, Monitoring 8.10.6 Debris Estimation 8.10.7 Debris Removal Vehicle/Equipment Certification 8.10.8 Debris Removal, Reduction, & Disposal 8.10.9 Operational Reports & Record Documentation 8.10.10 Database Reporting 8.10.11 Payment Monitoring 8.9.12 Public Information Assistance 8.11 Operational Plan and Response Times Plans Summary for Monitoring Debris Recovery &TDSRS 8. ATTACHMENTS Attachment 1 - Sample Load Ticket Attachment 2 - Load Site Monitor Checklist Attachment 3 - Disposal Site Monitor Checklist Attachment 4 - DP&O Truck Certification Form Attachment 5 - Truck Certification Register Attachment 6 - Truck Placard Attachment 7 - Sample Ticket Ledgers-Final Haul out, Load Haul, Leaner Hanger Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 3 Attachment 8- TDSR Baseline Data Checklist Attachment 9 -TDSR Closure Checklist Attachment 10-TDSR Sample Layout SECTION 9.BID SUBMITTAL FORMS 84 Acknowledgement of Addenda Bid Submittal Form Qualification Statement Attachment 1 -Certificates/licenses/registrations Attachment 2 References Attachment 3 Addendum 1 Attachment 4 Financial Statements SECTION 10.BID ATTACHEMENTS 87 Attachment A- Price Proposal Other Required Positions Attachment B—Electronic Code of Federal Regulations Attachment C-FEMA's Public Assistance Debris Monitoring Guide, Policy Document 327 11. AFFIDAVITS 87 Non—Collusion Affidavit Public Entity Crimes Equal Opportunity/Affirmative Action Conflict of Interest Dispute Disclosure Form Anti-Kickback Affidavit Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 4 • SECTION 3. TRANSMITAL LETTER Disaster Program&Operations Inc. Disaster Program & Operations, Inc. 10033 Sawgrass Dr. W. Suite 121 Ponte Vedra Beach,FL 32082 May 10,2018 City of Sunny Isles Beach Mauricio Betancur, CMC, City Clerk 18070 Collins Avenue, Sunny Isles Beach, FL 33160 (305) 792-1563 Subject: Disaster Programs & Operations, Inc.: "Proposal for RFP No. 18-04-03 "Disaster Debris Monitoring Services & Financial Recovery Assistance". Dear Mr. Bentacur, On behalf of Disaster Program & Operations, Inc. (DP&O, Inc.), I am pleased to submit this proposal package to the City of Sunny Isles "Request for Proposal" RFP No. 18-04-03, "Disaster Debris Monitoring Services & Financial Recovery Assistance". DP&O, Inc. a certified State of Florida, Woman-Owned Disadvantaged Minority Business Enterprise (WDMBE), for Disaster Recovery Services and other services (see attached Minority certification in Tab 9) that will prove beneficial to City of Sunny Isles for Disaster Planning, Response and Recovery. DP&O, understands that the City is seeking professional services to support Disaster Damage assessments, Debris Management and Monitoring Services, including preparing, managing, reviewing all cost recovery and debris removal data per FEMA, FHWA, other Federal Agencies, and State Relief programs to make the entire process of recovery effort efficient and accurate and per compliance with new FEMA Public Assistance Program Policy and Guide and per Office of Inspector General Audit requirements. DP&O has specialized skills and decades of experience with proven client success Federal Reimbursement, and in Debris Management Planning, Debris Removal Monitoring, Logistics, and Operations, emphasizing FEMA Public Assistance Program 411 Management and client representation to ensure prompt economic recovery. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 5 DP&O's team has project experience representing local and US municipalities, State level clients and, and Public Utilities clients. I, Gabrielle Benigni, as DP&O's President & COO, am directly committed to perform the proposed services and will ensure a thorough contract kick off meeting to facilitate efficient disaster planning, response and recovery including damage assessments, debris management logistics and adequate monitoring and mobilization of resources. I understand that FEMA compliance begins before the disaster and I will bring skillsets to the City to ensure FEMA/Federal compliance for FEMA required submittals documentation management are adhered to for client protection, and maintain confidentiality. We are proud to have John Copenhaver, Former FEMA Region IV Director, as DP&O's CEO, and Business Continuity Director; John O'Dell, Chief Technical Officer, founder of ESi, creator of WebEOC® (the Nation's leading Crisis Management Information System (CMIS), including FEMA HQ ) who leads our disaster recovery software development team; and Laurie Wood , CIO, a seasoned former Emergency Manager, former ESi/WebEOC SME & Marketing Director. DP&O, Inc. is uniquely positioned to perform the services outlined in the RFP. Our team goals are to protect the business interests of the organization at all levels from the onset of the crisis, thru incident management, to Disaster Recovery. DP&O is committed to providing prompt Response and Recovery Management services that are flexible, cost effective, timely, and aligned with the City of Sunny Isles Beach's objectives. Critical to the evaluation of a potential partner is the comfort in your decision to align with a service partner who can meet the City of Sunny Isles Beach's needs. I, Gabrielle Benigni, President/COO, will serve as the primary contact for all RFP-related communications, and I am authorized to make representations for DP&O, Inc. DP&O office headquarters location: 10033 Sawgrass Dr.W. Suite 121,Ponte Vedra Beach,FL 32082. Office Phone: 877-356-6447, ext 101 Email: Gbenigni@dpando.com Cell phone: 561-436-3383 As instructed, DP&O shall submit One (1) original complete proposal package, Four (4) duplicate copies of said package and One (1) flash drive copy. We appreciate the opportunity to offer you this proposal. In selecting our approach, processes, and staff, we have made selections that are progressive, flexible, innovative, and industry leading. We are excited to have this opportunity to support you and your business objectives and we look forward to the next steps in your decision-making process, if you have questions about any of the material contained in this response, please do not hesitate to contact us. Sincerely, Gabrielle Benigni, President I'. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 6 4. COMPANY INFORMATION Company Name: Disaster Program & Operations, Inc. (DP&O) formerly known as Disaster Operations and Training, Inc. (DO&T Incorporated 2006). As owner and founder of DO&T, DP&O was formed and pivoted on the excellent disaster programs that emphasized planning for rapid response of debris removal resources while maintaining the detailed FEMA required documentation. Hence, rapid mobilization of emergency road clearing, establishing debris site management locations and initiating debris removal operations is critical for the mobilization of first responders, lifesaving resources and eliminates the safety and health hazards of disaster generated debris. DP&O was formed early 2015 and together DP&O and DO&T have over 13 years of client representation where as our combined corporate principles and management staff each have 20 + years as national leaders recognized for excellent disaster response and recovery. DP&O's clients include US municipalities, including South Florida's cities, State level, and Public Utilities clients. Headquarters and Local Branch Locations DP&O, Inc.'s office locations and website information is as follows: Corporate Headquarter Office: 10033 Sawgrass Dr. W, Ponte Vedra Beach, FL 32082; Phone: 877-356-6447 411 Local Branch Satellite Office location: 404 W Palm Dr, Florida City, FL 33034. Cell Phone: 561-436-3383 Website: www.dpando.com Business Structure: DP&O, Inc. is a Florida Subchapter S corporation registered in the State of Florida. DP&O, incorporated May 5, 2015 was formerly known as Disaster Operations and Training, Inc. (DO&T Incorporated 2006). Proof of Insurance: DP&O has attached all insurance certificates with "City of Sunny Isles Beach" as "Certificate Holder for General Commercial liability, Professional Liability, Auto Insurance and Workers Compensation. Implementation of Services: DP&O, Inc has local Dade county key management staff which can mobilize within 12 hours after a notice to proceed is given. DP&O "Operational Plan" states 24 hrs. for full staff mobilization, in Tab 8 in this proposal. Outstanding Litigation: DP&O, Inc. has not been involved in any litigation and does not have any litigation outstanding or pending that would threaten liability of DP&O, Inc or the performance of the firm. Financial Stability: 41110 DP&O, is a debt free company, has no financial liabilities, and if needed can secure a line of credit from our bank for the estimated contract value of this project. DP&O maintains Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 7 • $500,000.00 plus as cash on hand to mobilize and be equipped for our disaster projects. Each of our corporate members are financially stable and nationally recognized for project rapid mobilization, and successful project completions and payment to contractors without any payment issues. Out DP&O monitor staff are paid for training, given fuel/care expense and cash advances at the onset of work with DP&O and all DP&O staff are paid weekly for the previous weeks work. DP&O and team emphasize hiring, and training locals and is committed to improving the skillsets and financial standing of the City of Sunny Isles Beach locals thru this project. • Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 8 ® ACORD CERTIFICATE OF LIABILITY INSURANCE DATE Y THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES , BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED NESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. RTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). RODUCER Harden and Associates CONTACT CT Patti Barrett 501 Riverside Avenue, Suite 1000 (A//CC,NN,I�ztJ' 904-421-5293 FAX No):904-466-4380 E-MAIL Jacksonville FL 32202 ADDRESS: pbarrett@hardeninsight.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Covington Specialty Ins Co 13027 NSURED DISAOPE-01 INSURER B:Admiral Insurance Company 24856 Disaster Program&Operations, Inc 10033 Sawgrass Drive W. Ste. 121 INSURER c:Old Dominion Insurance Co 40231 Ponte Vedra FL 32082-2832 INSURER D:StarStone National Insurance Company INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:444473853 - REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I: NSR ADDL SUBR POLICY EFF POLICY EXP P LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A GENERAL LIABILITY VBA563189 8/19/2017 8/19/2018 EACH OCCURRENCE $1,000,000 X 1 COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES(Ea occurrence) $100,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) $5,000I F PERSONAL&ADV INJURY $1,000,000 • GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ ,, X I POLICY I I jE I I LOC $ C I UTOMOBILE LIABILITY 61T6575Z 8/19/2017 8/19/2018 COMBINED SINGLE LIMIT `' (Ea accident) $1,000,000 _ ANY AUTO BODILY INJURY(Per person) $ • ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE X HIRED AUTOS X AUTOS I(Per accident) $ $ D X UMBRELLA UAB X OCCUR 76901 W170ALI 8/192017 8/192018 EACH OCCURRENCE $1,000,000 , EXCESS UAB CLAIMS-MADE AGGREGATE $ I DED RETENTION$ $ WORKERS COMPENSATION WC STATU- OTH • - AND EMPLOYERS'UABIUTY Y/N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory In NH) . E.L.DISEASE-EA EMPLOYEE $ If yes,describe under Ii DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B Professional Liability 60000034723-02 8/192017 8/19/2018 OCC/AGG 1,000,000 • DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,If more space Is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Sunny Isles Beach ACCORDANCE WITH THE POLICY PROVISIONS. II Office of the City Clerk 18070 Collins Avenue AUTHORIZED REPRESENTATIVE Sunny Isles Beach FL 33160 1, '0 s. I •— I c,, _, _D��t-icy_ ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD • _ i. E A� (MMIDD/YYYY)) ® CERTIFICATE OF LIABILITY INSURANCE 5/5/2018 5/2018 itTHIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY TIE POLICIES ELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTIORIZED EPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. tf SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Darius-Mcjimpson Teamworks Insurance Agency,LLC PHONE FAX 23371 Mulholland Dr.#306 rac.No.Ext1: (805)531-5060 (A/C,No): (805)531-5065 E-MAIL SS: certholder@teamworkinsurance.com Woodland Hills CA,91364 @ INSURER(S)AFFORDING COVERAGE NAC# INSURERA: Employers Preferred Insurance Company INSURED INSURER B: DP&O,Inc.Dba Triquetra Inc Robert Hirsch CPA CIO DPO INSURER C: 10033 Sawgrass Dr.W.Ste. 121 INSURER D: Ponte Vedra,FL 32082-2832 INSURER E: INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR 11-IE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBRI POLICY EFF I POLICY EXP LTR INSD WVD I POLICY NUMBER (MM/DD/YYYY)I(MMIDD/YYYY) UMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES(Ea occurrence) $ MED EXP(Any one person) $ PERSONAL 8 ADV INJURY_ $ GEN`L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S POLICY PRO JECT LOC _ PRODUCTS-COMP/OP AGG $ OTHER: S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT S (Ea accident) 0 ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURYPer accident $ AUTOS ONLY AUTOS INJURY(Per HIRED NON-OWNED PROPERTY DAMAGE $ ❑ AUTOS ONLY AUTOS ONLY (Per accident) $ UMBRELLA UAB OCCUR EACH OCCURRENCE _ S EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I RETENTIONS $ WORKERS COMPENSATION PPEERRNTE U ERTH- AND EMPLOYERS'UABLITY Y/N EIG2539335-00 08/28/17 08/28/18 @ A ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ ,V1,000,000 OFFICER/MEMBER EXCLUDED? y N/A (Mandatory in NH) E.L DISEASE-EA EMPLOYEE S $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS 1 VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION City of Sunny Isles Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Office of the City Clerk THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 18070 Collins Avenue, ACCORDANCE WITH THE POLICY PROVISIONS. Sunny Isles Beach, FL 33160 MBetanCUr@Slbfl.net A"T"g�IZED EPF: ITAT1rgE— x: (305) )792- 1563 !(/J �/�/(Ja�unioty ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD 1 insures 9_ lInsureSign Document Completion Certificate Document Reference : 88c1e71b-d3b9-417d-b9bd-a2fa4b2f4fla10065 ument Title : SUNNY COI ocument Region : Northern Virginia Sender Name : Darius McJimpson Sender Email : teamworkia@gmail.com Total Document Pages : 1 Secondary Security : Not Required is Participants 1. Darius McJimpson (teamworkia@gmail.com) Document History Timestamp Description 05/05/2018 15:21PM UTC Document created by Darius McJimpson (teamworkia@gmail.com) . 05/05/2018 15:21PM UTC Email sent to Darius McJimpson (teamworkia@gmail.com) . 05/05/2018 15:22PM UTC Document viewed by Darius McJimpson (teamworkia@gmail.com) . 172.250.105.204 Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/65.0.3325.181 Safari/537.36 05/05/2018 15:22PM UTC Darius McJimpson (teamworkia@gmail.com) has agreed to terms of service and to do business electronically with Darius McJimpson (teamworkia@gmail.com) . 4111 172.250.105.204 Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/65.0.3325.181 Safari/537.36 05/05/2018 15:22PM UTC Signed by Darius McJimpson (teamworkia@gmail.com) . 172.250.105.204 Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/65.0.3325.181 Safari/537.36 05/05/2018 15:22PM UTC Document copy sent to Darius McJimpson (teamworkia@gmail.com) . , 4111 . 9 5. QUALIFICATIONS & REQUIREMENTS As a company with over 20 years' experience DP&O is backed by a highly skilled and specialized team more than capable of assisting the City of Sunny Isles Beach and providing everything entailed in the scope of services in this RFP. DP&O, Inc. is registered as a Florida Subchapter S and certified State of Florida, Woman- Owned Disadvantaged Minority Business Enterprise (WDMBE), for Disaster Recovery Services and below other services (see attached Minority certification). • 43232300 - Data management and query software • 72141510 - Demolition services • 77101500 - Environmental impact assessment • 77101502 - Environmental standards • 77101505 - Environmental monitoring • 81112004 - Disaster recovery services We have attached our key staff FEMA certifications for Debris Management, Emergency Management, Recovery and Incident Command Systems. DP&O understands the proposal is being solicited and will be awarded in accordance with the Procurement Requirements for Federal grants, as provided for in Title 2 Code of Federal Regulations (CFR) Part 200.under the Public Assistance Program. DP&O is has performed Debris Management Planning, Debris Monitoring, Debris records reconciliation per compliance with FEMA Category A Debris Management Guide (325), the new FEMA PA Policy and program Guidelines, since 1998 and we are very experienced with the FEMA PAAP (Public Assistance Alternative Procedures) Pilot program for Accelerated Debris removal, the new2017 FEMA PA program requirements in addition to the OIG (Office of Inspector General) audit requirements. Additionally, DP&O has represented state and Florida municipalities for Debris Management prior to and post disaster since 2004 and has been 100% successful with obtaining FEMA Category A reimbursement. In'addition, Our staff provides a credible, diverse blend of"Debris Management" professionals, construction, environmental specialists, and the Nation's most highly recognized FEMA Policy experts, and disaster "IT" professionals including John Copenhaver, DP&O's CEO, former FEMA Region IV Director, John O'Dell, DP&O's CTO, founder WebEOC (used by 52 states including Florida and Florida Counties), and Gabrielle Benigni, DP&O's President, recognized nationally for her client representation to maintain FEMA compliance for Debris Management and recovery operations, logistics skillsets, rapid mobilization of disaster resources and skilled monitors and for her development of Disaster Claims Management system(DCMS) which will interface with WebEOC for streamlined FEMA submittals and client protection of submittal documents. 411) Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 9 A. Project Examples of Similar Services Outlined In RFP No 18-04-03: 1. 2005 — present: DP&O President, Gabrielle provides Debris Management consulting for Waste Management (WM), Dade County and assists WM cities with FEMA compliance and to resolve Debris Management, Reconciliation and or contractor issues. During Hurricane Katrina (DR 1602, August 2005) and Wilma (DR 1609, October 2005), she and staff assisted Waste Management Miami-Dade County, and Palm Beach County Cities with Debris Removal logistics, and cities reconciliation of over 10+Million cubic yards of debris, and during Hurricane Matthew assisted with over 3 Million cubic yards for compliance with new FEMA Program policy and FEMA Accelerated Debris Pilot Program. DP&O (as former DO&T, same staff) as prime contractor to Waste Management performed Debris management, logistics and monitoring services including: subcontractor hiring, equipment placementicertification, truck certification and monitoring of 150 debris removal crews, including Debris Management Site permitting and monitoring of all Debris Operations. Our Debris Management Team performed all scheduling, placement, and daily data collection, progress reports, and debris load haul reconciliation per City per subcontractor crew. DO&T separated all data for Private Roads where the cities had a legal obligation to remove the debris hazards and per WM contract with each City. DP&O monitored (4) WM Debris reduction sites and performed data entry and reconciliation of the reduced debris with the WM disposal facilities. To facilitate quick turnaround of FEMA submittals and documentation, on behalf of Waste 40 Management, and each City DO&O provided debris removal records reconciliations teams to the below cities to review and prepare WM FEMA reimbursement submittals for Category B (Emergency Road Clearing) and Category A Debris Removal which enabled a very rapid and successful FEMA Project Closeout and funds obligations. The DO&T Reconciliation Team performed records and cost reconciliation between Waste Management debris removal, and disposal invoicing with each of the below Miami-Dade, and Palm Beach cities on behalf of Waste Management. With each of the below cities we prepared the FEMA Category A Debris Project supporting submittals which enabled each of the cities to obtain FEMA reimbursement for Category A and B projects. Each of the below cities had unique debris removal and environmental challenges such as debris removal from beaches, damaged boat hazards and dealing with heavy traffic from pedestrians, vehicles and multiple private roads which we had to maintain, manage and reconcile. - Miami-Dade County Cities - Key Biscayne, Florida City, El Portal, - Broward County Cities - Southwest Ranches, Pompano Beach, and Lighthouse Beach; - Palm Beach County Cities —Boynton Beach, Ocean Ridge and Jupiter. Waste Management, Government Affairs and Contracts Manager Contact: Contact Jason Neal, Waste Management, Government Affairs Manager Dade Co.; 305-545-4848; office: 305-986-6107; Email:jneal2@wm.com Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 10 2. State of Oklahoma,Office of Emergency Management—2010-2016: DP&O Developed and Implemented Statewide Debris Management Plan including the following Disasters (DR1876, DR1917, DR1988): Developed FEMA approved Oklahoma Statewide Comprehensive Debris Management Plan (DMP) in 2011 and performed annual update, training and exercises as required, and included a DMP template for Oklahoma Cities to utilize for Debris Management Planning. 2007-2016 On behalf of OEM DP&O Prepared 14 appeals and eligibility analysis for Categories A thru G appeals. Including cities of Eufaula and Savana Oklahoma which were awarded all appealed amounts on first appeal, and applicants received all money in 2008. Oklahoma OEM, Contact: Kathleen Shingledecker, former OEM Recovery and Infrastructure Branch Director now with FEMA Headquarters (202) 702-3020; (405)-365- 4061; Kathleenshingledecker0l@gmail.com 3. Miami Springs, Fl.-2006-2017- developed Debris Management Plan and performed yearly updates and annual City-wide training of DMP with Emergency Operations Procedure (EOPs); performed hazard vulnerability analysis, updated Comprehensive Emergency Management Plan and developed Emergency Operating Procedures per ICS structure and performed exercises and training per EOP's. 2006 and 2007- DP&O (Former DO&T) provided Expert Witness and consulting services, 250,000 + cy to resolve disaster reimbursement problems from previous disasters Hurricane Charlie, Jeannne, and Frances for Category A. This included Waste Management and records research and reconnaissance with loading tickets, ticket ledgers, disposal and reduction records; all daily logs, truck certifications, and contractor and subcontractor invoices. 2006-2011 Performed 1-'EMA Program Assistance with close out and audit issues from previous 2004 and 2005 disasters to resolve disaster reimbursement problems with Project worksheets Categories A-G, including all site inspections, project reimbursement tracking. DP&O (former DP&O) detailed audit trail for all response and recovery costs and tracked reimbursement payments received. Supported all audits, and Project close outs. Coordinated reconciliation and resolution of issues of the recovery documents and interfaced with FEMA and insurance companies for onsite inspections, and PW closeouts. Contact: Jim Borgmann, former City Manager (retired Jan 2012)- 786-229-7959. Purchasing manager Tami Romero: romerot@miamisprings.fl.gov 305-805-5035 4. City of Jupiter,FL—2004-2015--Disaster Professional Services/Debris Management Plan, with yearly updates and annual workshops with Debris Removal contractors. Provided FEMA Program Assistance review of requirements for damage assessments, and records/documents required for FEMA (Federal Emergency Management Agency), FHWA (Federal Highway Administration) per Hurricane Sandy Recovery Act, and Office of Inspector 411) General Audits. Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 11 DP&O (former DP&O) Performed damage assessments in 2004 and 2005 Hurricanes for FEMA Cat- A-G; Reviewed information for accuracy to support damage assessments FEMA Cat A-G; including Category A- leaners, hangers, and stumps, and established Cat A debris removal estimates. Prepared all FEMA PW and submittals review for Cat A-G. Performed of all Cat A submittals and reconciliation with Waste Management for disposal. Contact: Doug Koennicke, City Engineer, (561)741-2258; Dougk @ jupiter.fl.usTom Driscoll —Director of Engineering, 561-746-5134; thomasd@jupiter.fl.us 5. DR 4175: Mississippi, Tupelo Water & Light (TWL): April 2014, EF 4 Tornado, Severe Storms, Tornadoes, and Flooding, DR-4175: >1,000,000 cy. Category A (Debris Removal): DP&O performed Management and supervision of all monitoring of Emergency Road clearing and Right of Way Monitoring, in including disposal site supervision. DP&O performed daily debris reconciliation of load, haul and landfill disposal tickets and ticket ledgers. DP&O gathered, reviewed and reconciled all force labor and equipment for Parks debris removal tasks. DP&O separated private and public roads debris data including mixed vegetative debris. DP&O prepared all NEMA PW templates for force labor, equipment and contractor data and proved all final Category A and B PW submittals. Tupelo and Tupelo Water and Light was obligated all funds approximately$6,000,000.00 Category F: DP&O prepared Damage Assessments, with pre- disaster status of damaged assets inventory gps locations for supporting documentation to support FEMA project eligibility for Electric And Water Control Facilities; DP&O detailed Emergency Repairs with inventory spreadsheets with FEMA required information and reconciled all Force labor, equipment and 40 Mutual Aid contractor's costs, with daily logs, time sheets and payroll. DP&O prepared Project Worksheets for NEMA Categories A-G with submittals documentation; Tupelo Water & Light Contact: Johnny Timmons, TW&L Director: 662-871-8350; Jtimmons@tupeloms.gov B. Current State of Florida Contracts: The below examples, which are also included in the reference section of this proposal, provides details of local experience showing DP&O's capability. DP&O has current contracts with the City of Florida City, Miami Shores Village, and the Village of El Portal for this last Disaster, Hurricane Irma (DR 4337) and was just awarded the Miami Dade Colleges Disaster Response and Recovery contract. These contracts include similar services that are outlined in this RFP. With the staff's knowledge of the area and similar work completed in such a recent time frame, DP&O's management team can exceed the requirements and expectations set forth herein. DR 4337: City of Florida City (Miami Shores and Village of El Portal, VIA Florida City Mutual Aid) Hurricane Irma September 10,2017. a. Florida City, Fl. DP&O's team promptly mobilized in less than 24 hours post Hurricane Irma for City Florida City: DP&O performed Debris Management logistics, Monitoring of Debris Removal, Hazards limbs/trees and stumps per FEMAs Public Assistance Alternative Procedures Pilot program for Accelerated Debris removal; Hurricane Irma left large mixed debris piles and huge trees uprooted in the cities Right of Way onto houses, vehicles, and Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 12 fences. The mixed debris in all 3 cities posed a significant safety hazard given the widespread power outages and posed a significant health hazard to the community. DP&O's work included separating all debris cost for private and public roads. DP&O was requested on September 16, 2017 to assist via Mutual Aid the Village of El Portal, and Miami Shores Village performing Due to the extreme quantities of Hurricane Irma debris countywide DP&O obtained permits for each City's Temporary Debris Management Site (DMS) for Florida City and El Portal, including baseline reports and donated lease of the property for Florida City and El Portal. DP&O located the most cost-effective permitted disposal facilities for the reduced vegetation, and mixed debris and negotiated the change orders with Waste Management for each City. DP&O coordinated and negotiated the Florida City debris management site, obtained FDEM permit and closure and during operations ensured the grinding operations were performed to optimize land space and minimize cubic yards for final haul out. The leaners and hangers were reconciled by DP&O, QAQC team daily with contractor tickets, leaner hanger monitoring forms and associated photos. DP&O submitted accurate daily debris removal progress reports and provided to Mayor with daily zones and areas to work each morning and coordinated all Mayor special requests with Debris Removal contractor. DP&O also prepared for each City debris costs analysis and updates to ensure the most cost and time effective debris removal, reduction and disposal methods were being used. DP&O Recovery team coordinated and performed with the City Engineer, Public Works and Finance infrastructure damage assessments; gathered and reconciled emergency services costs documentation with force labor, equipment payroll, filed logs and contractors. * Florida City Debris Management Plan, Disaster Response and Recovery Plan: August 2017, DP&O prepared, and is receiving State Approval. DP&O prepared Florida City's Disaster Response and Recovery planning with Emergency Operation Procedures for Damage Assessments, and Emergency Services and Recovery Costs documentation tracking, and reconciling per OIG Audit requirements, DP&O prepared January—April 2016. City of Florida City Contact: Richard (Rick) Stauts, Executive Director, CRA, (305) 772-1157, Office: (305) 247-8221; Email: Richard.Stauts@floridaCityfl.gov Mayor Otis Wallace: (305)989-9033 (cell): Email: flCitymayo@aol.com b. Village of El Portal, FL, Hurricane Irma (DR 4337, 2017:), Due to Hurricane Irma the Village of El Portal was without power and or internet for up to 2 weeks post Hurricane Irma. DP&O mobilized a Debris Management Recovery team and Debris Monitors to coordinate Emergency road clearing and Hazard Trees and limbs removal. Since the Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 13 Debris was severely mixed with household C/D and vegetation DP&O obtained a Temporary Debris Management site for Debris reduction by compaction. DP&O performed monitoring of the debris removal, leaner and hanger removals, stumps removals, and final haul out to a Class I permitted disposal facility. DP&O coordinated the daily reconciliation with Debris Removal contractor for each debris load haul, leaner and hazard limbs removal, debris final haul out. DP&O performed daily reconciliation with the Waste Management disposal facility resolving any ticket issues the next day. DP&O coordinated Mutual Aid for El Portal and performed Damage assessments of the Roads, sidewalks, street signs, and storm drains as no other infrastructure was damaged. DP&O filed El Portals Request for Public Assistance via he Florida PA Portal and is reviewing and reconciling Category B Emergency Services data and costs. DP&O is El Portal's FEMA Public Assistance manager and will represent El Portal at all FEMA and State meetings. Mutual Aid DP&O prepared and implemented the City's Debris Management Plan and Performed Emergency Debris Monitoring. Village of El Portal Contact: Christia Alou,Village Manager, (305) 902-7110 (cell), Office: (305) 389-8401; Emaihvillagemanager@villageofelportal.org Mayor Claudia Cubillos, (305) 778-4199 (cell). Email: mayorcubillos@villageofelportal.org c. Miami Shores Village, FL, DR 4337—September 20, 2017 to present— Hurricane g P Irma (DR 4337): Miami Shores Village Debris Removal contractor (Ashbritt) and Debris Monitoring contractor (James Witt & Associates) did not mobilize per Miami Shores Village emergency request to mobilize for Emergency Debris removal due to Hurricane Irma. Miami Shores Village contacted Florida City for Mutual Aid and requested DP&O to assist with managing and coordinating Debris Removal Monitoring of all Debris Hazards including hazard. limbs and trees. Miami Shores was without power and limited internet for one-week post Hurricane Irma. The Debris was a significant safety and health hazard to the community and Miami Shores Village requested Mutual Aid for 60 days post Hurricane Irma. DP&O via Mutual Aid with Florida City coordinated Debris removal crews and performed Debris Monitoring mobilizing 16 monitors, 2 supervisor monitors, and a recovery management team to gather, review and reconcile and approve all Emergency Services costs and contractor invoices. DP&O reconciled daily with the debris removal contractor for the load, haul, hazard limbs, and tree removal. DP&O assisted Miami Shores with the solicitation verbiage for Debris reduction and disposal and represents Miami Shores with FEMA Public Assistance and prepared/submitted the Request for Public Assistance via Florida PA Portal, attended the applicant briefing to review and discuss Category A costs and submittals per}EMAs accelerated Debris Pilot Program. DP&O is in final stages of Miami Shores Village disaster claims submittals into the FEMA PA Portal, for the various dates of reimbursement for the FEMA accelerated debris removal pilot program and Category C-G 0-30 Day Category A PW Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 14 submittals and costs reconciliation November 7, 2017 of all Debris Removal tasks from September 12- October 13,2017. DP&O prepared an emergency "Debris Management Plan"for Miami Shores for state submittal and approval. Miami Shores Village Contact: Tom Benton, Village Manager, (305)795-2207 Phone Ext. 2. Email: BentonT@msvfl.gov Holly Hugdahl, Finance Director(305) 795-2207. Email: financedirector@msvfl.gov 411/ Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 15 4110 6. REFERENCES DP&O has provided several clients (Holly Springs, MS, Oklahoma OEM, and Tupelo Water and Light) with FEMA representation and successful negotiations regarding eligible project costs disputes preventing FEMA appeals. Additionally, DP&O has a successful track record of FEMA appeals these are discussed in the below projects. A few examples of DP&O's clients and past projects as requested it relates to are representing FEMA eligible applicants,local governments,municipalities,and various state and federal funding sources including FEMA, FHWA and NRCS per hurricane Sandy recovery act including debris monitoring and debris management planning are as follows: DEBRIS MANAGEMENT PLANNING, DEBRIS MONITORING, KNOWLEDGE OF FEMA REGULATIONINS AND PROCEDURES EXPERT WITNESS, AND FEMA APPEALS/NEGOTIONS EXPERIENCE References: Local Government References 1. City of Florida City: Pre -Disaster Response and Recovery Planning; Debris Management Planning; FEMA PA Program Management; FEMA Submittals, Disaster Records Costs reconciliation; Hazard Mitigation Grant Management. 411 a. September 2016- Pre disaster planning—Disaster Response and Recovery Plan with Emergency Operation Procedures for Damage Assessments, Recovery and Documentation management. Disaster Response and Recovery planning with Emergency Operation Procedures for Damage Assessments, and Emergency Services and Recovery Costs documentation tracking, and reconciling per OIG Audit requirements, b. Hurricane Irma DR 4337- Debris management logistics, DMS site lease negotiation, and FDEP permit authorization and closure; Debris Monitoring Including Leaners and Hangers, Right of entry permits, and Final Haul Out; DP&O represents Florida City with all FEMA meetings including FEMA project eligibilities, Damage assessments, and disaster records and costs data gathering, review and records reconciliation, and FEMA submittals into FEMA PA portal. DP&O represented Florida City with Local Hazard Mitigation program project qualification and is performing all tasks for grant management and project compliance and construction monitoring. * Florida City Debris Management Plan: May 2018, DP&O prepared, and is receiving State Approval. DP&O prepared Florida City's DP&O prepared January— April 2016. City of Florida City Contact: Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 16 Richard (Rick) Stauts, Executive Director, CRA, (305) 772-1157, Office: (305) 247-8221; Email: Richard.Stauts@floridaCityfl.gov Mayor Otis Wallace: (305)989-9033 (cell): Email: flCitymayo@aol.com 2. Village of El Portal, FL, Hurricane Irma (DR 4337, 2017:) September 21,2017 to present: Due to Hurricane Irma the Village of El Portal was without power and or internet for up to 2 weeks post Hurricane Irma. DP&O coordinated Mutual Aid for El Portal and performed Damage assessments of the Roads, sidewalks, street signs, and storm drains as no other infrastructure was damaged. DP&O filed El Portals Request for Public Assistance via he Florida PA Portal. DP&O ,El Portal Contract award : November 2017 for Disaster Response, Recovery Services including Monitoring and FEMA Public Assistance Program management. Village of El Portal Contact: Christia Alou,Village Manager, (305) 902-7110 (cell), Office: (305) 389-8401; Email:villagemanager@villageofelportal.org Mayor Claudia Cubillos, (305) 778-4199 (cell). Email: mavorcubillos@villageofelportal.org 411) 3. Miami Shores Village, FL, DR 4337—September 20, 2017 to present— Hurricane Irma (DR 4337): Debris Management Planning; FEMA PA Program Management; FEMA Submittals, Disaster Records Costs reconciliation; Hazard Mitigation Grant Management. Miami Shores Village Debris Removal contractor (Ashbritt) and Debris Monitoring contractor (James Witt & Associates) did not mobilize per Miami Shores Village emergency request to mobilize for Emergency Debris removal due to Hurricane Irma. Miami Shores Village contacted Florida City for Mutual Aid and requested DP&O to assist with managing and coordinating Debris Removal Monitoring of all Debris Hazards including hazard. limbs and trees. Miami Shores was without power and limited internet for one-week post Hurricane Irma. The Debris was a significant safety and health hazard to the community and Miami Shores Village requested Mutual Aid for 60 days post Hurricane Irma. DP&O via Mutual Aid with Florida City coordinated Debris removal crews and performed Debris Monitoring mobilizing 16 monitors, 2 supervisor monitors, and a recovery management team to gather, review and reconcile and approve all Emergency Services costs and contractor invoices. DP&O via Miami Shores Solicitation was awarded the Disaster Monitoring and FEMA PA Program Services November 22,2018. Miami Shores Village Contact: om Benton, Village Manager, (305)795-2207 Phone Ext. 2. Email: BentonT@msvfl.gov; .0 Holly Hugdahl, Finance Director (305) 795-2207. Email: financedirector@msvfl.gov Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 17 7. PERSONNEL EXPERIENCE & QUALIFICATIONS Disaster Program & Operations, Inc (DP&O) is pleased to submit our statement of qualifications to support the City SunnyJsles Beach (City) with disaster recovery efforts with special emphasis on Debris Management Center Operations, Debris Monitoring, FEMA Public Assistance and other agency disaster reimbursement program management including disaster documentation and claims submittals management. DP&O, understands that the City is seeking professional services to support Debris Management and Monitoring Services, including preparing, managing, reviewing all cost recovery and debris removal data per FEMA, FHWA, other Federal Agencies, and State Relief programs to make the entire process of recovery effort efficient and accurate and per compliance with new FEMA Public Assistance Program Policy and Guide and per Office of Inspector General Audit requirements. 7.1 Corporate Management Structure and Principles Our Corporate principles Team includes nationally recognized experts in Disaster Recovery and Debris Management, including a former FEMA Region IV Director,John Copenhaver, DP&O'S CEO, (applicant advocate at Region IV level, Headquarters);John O'Dell, DP&O's CTO (Founder and Godfather of WebEOC, used in 52 U.S. States including Florida and all Florida counties, and FEMA HQ); Gabrielle Benigni, DP&O's (recognized industry leader as Debris Management Specialist); Laurie Wood, DP&O's CIO, and Noel Guillama, DP&O's COO. All participate on the "International Association of Emergency Management" FEMA Quarterly Recovery Caucus. John Copenhaver, DP&O's CEO, as Former Region IV Director, has directed infrastructure programs for our Nation and leads DP&O's process and methodology, and business continuity. John's legal background and Federal experience tops the chart for maintaining and combining "Strategy and Compliance" in all facets of DP&O's proposed Debris management and recovery program. Being a Presidential appointee to FEMA, President and CEO of the Disaster Recovery Institute(DRI) International, John directed 54 Presidential disaster declarations and adds the many time overlooked forethought of"Business Continuity "to this team's approach and methodology. John, directed implementation of the United States' largest disaster recovery - housing buyout and relocation program after Hurricane Floyd in eastern North Carolina and facilitated FEMAs mission for large scale debris removal. Gabrielle Benigni, DP&O's President, has over 20 yrs. experience with Disaster Response, Recovery, Debris Management and FEMA Public Assistance client representation. She has provided debris management consulting services to municipalities throughout the U.S. including multiple South Florida cities, and Puerto Rico. She represents Waste Management Inc. (WMI) Dade County for WM South Florida cities resolving debris management logistics, reconciliation issues, and providing FEMA policy compliance guidance. She developed emergency operation procedures for debris damage assessments and debris recovery documentation for DP&O's clients and established DP&O monitor training program. During the 2004 and 2005 Hurricanes, she mobilized and directed 150 debris removal crews; for Waste Management for six South Florida cities; Mobilized and directed 25 crews with Dade City FDOT for Emergency Road Clearing and Debris Removal; and managed the temporary debris staging/reduction site, processing more than 3,000,000 cubic yards. For Hurricane Irma, September 2017, she directed mobilization of debris Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 18 removal crews and 45 monitors for Florida City within 24 hours after hurricane land fall. Within one week, she facilitated mutual aid between Florida City, Miami Shores Village and El Portal and mobilized additional debris removal crews and monitors for a total of 90 monitors and 3 debris monitor supervisor teams for emergency road clearing, debris removal, and hazard limbs and trees removal documentation. She has quickly mobilized, trained and directed recovery crews, debris monitors and directed large multi City debris removal projects and represented clients with FEMA Public Assistance policy for disaster reimbursement. As a degreed hydrogeologist and former owner of Atlantic Environmental, Inc. she specialized in large earth work levee construction and canal excavations, for South Florida Water Management District, Water Treatment Plant Demolitions, Asbestos Removals, HazMat Response and large above and underground Fuel Tank removals and remediation. Her Environmental and large construction project experience brings a comprehensive approach and skills set Disaster planning and response. She emphasizes Regional Disaster Planning Response and Recovery with focus on Utilities and developed the Process & Methodology for Disaster Claims Management System (DCMS) from Response thru Recovery. She represents large Public Utility organizations (Tennessee Valley Authority, North West Public Power Authority Michigan Electric Cooperative Association) for Regional Disaster Planning and FEMA Requirements for Disaster reimbursements and OIG audits and has directed DP&O's projects to assist Public Utilities with Mutual Aid implementation, pre-disaster and post disaster power pole inventory of damages and FEMA PA representation and disaster claims submittals. She also Directs DP&O's South Florida clients and staff with Disaster Services and FEMA Public Assistance program management. John O'Dell, DP&O's Chief Technical Officer, was founder of ESi and original creator of the WebEOC® solution- the Nation's leading Crisis Management Information System (CMIS) and is the industry leader in US States and FEMA headquarters. WebEOC® is used nationally by FEMA and at the state or local level in 52 US states and by hundreds of customers representing thousands of jurisdictions. Over 50% of all Tier I & II UASI regions in the country use WebEOC®. WebEOC® has been implemented in 50 locations throughout Florida, and is now being utilized by Puerto Rico, Department of Health. Laurie Wood, DP&O, Chief Information Management Director has over 30+ years' experience within the emergency management, legal, humanitarian, Oil &Gas, DOD contractor and education sectors She worked for ESi/WebEOC (now Intermedix) for approximately 10 years as the Director of Marketing and Business Development and an EM, SME in software consultancy domestic and international. In the emergency management sector, having worked in the field as well as in emergency management. She also served as the Dep. Director of Emergency Management Forsyth County GA where she transitioned the department from a Civil Defense Agency to Emergency Management Agency. Moreover, she has been a certified GA Emergency Manager, is a trained GA Firefighter and a Certified GA First Responder (NAEMT) and American Red Cross Disaster Services Instructor- Instructor for Train-the-Trainer and is Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 19 currently still a Licensed Amateur Radio Operator and CERT Trainer/Instructor, and she is also GA Search & Rescue Specialist and Certified WebEOC Administrator. Below is our Corporate Organizational Chart of DP&O's corporate structure: - . Disaster Program & Operations,Thia-i t:4 CorpqrateSttucCure . • , 15:ey tiple •4 KeySr4ple Key Principal 4- Gabrielle'Beni niA ""2"Icih'(i' rre vd t s ri-1 • 1"- T PreSidein; crp- - z '• - _ 1 - - Administrativeffeam s , ,'Accounting Team 4‘ FEMA-Team' • 7.—`— 410 . -5 Robert Hirshr Gutierez- 1 t1":,s. Michael Punfield FEMA Debris Specialist • ;re/ — 1 - - - ' Fipance Manager ' - CPA Accountant FEMA Specialist 'r FEMA Specialist ;,/Recoyery Spe.lalist&Project'• Liz Valdez- Nicole it• „ trsT.Inyeadron _ Evelyn'„' a rt.ar 4 ...., Etylpebris, "Jr ' ;"^- AcOnistrator;"S"' "r1 Specielist/Recol'ArSpecialiit, FEMA Specialist- FEMA Special stih s , - - s • ,44. ilsdeyAparicru __ -FEMSpeCahSt&TDSR . _r—FEMA"Specialist ir; Menitor r"- "fr"- tr7,9 Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 20 0 7.2 Project Management/Staff Team DP&O's corporate office is located in 10300 Sawgrass Dr. W, Suite 121, Ponte Vedra Beach, Florida 33082 and 404 West Palm Drive, Florida City, FL 33004 Our key management staff include Debris Management Specialists (NIMS Certified), Engineers, Environmental Professionals and Hazard Mitigation experts all extremely knowledgeable with the FEMA PA recovery process, HMGP project formulation, and 2017 FEMA PA Program Policy, 2 CFR 200 Federal uniform administrative requirements, cost principles, and audit requirements. A LIST OF SITE AND FIELD MONITORS WILL BE PROVIDED UPON REQUEST AND OR IN ACCORDANCE WITH THE CONTRACT REQUIREMENTS UPON MOBILIZATION. Our Proposed Project Management Organizational Chart for this proposal is as follows: Project Principle/DP&O Gabrielle Benigni (gaDiElblitilC,DA0e' ,Invoicing,AccountingQ 0 -•(41514111b Woad . QAQc 1111 Supervisor Chall=Shingledecker• James Anderson; P o 1 Debris/Field Supervisor Project Manager Project u•, Hamblin — ManagerIbieetpimaSpecialisi , , - - Michael Pinfield .' ' Guillermo 'Qt TDMS/Drop-offl ,,. Field Supervisor& p. QAQC/Data Entry MApancio Document[. 8 Monitors Administrative Support jPanessd i( { Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 21 Contract Federal Compliance: DP&O understands the proposal is being solicited and will be awarded in accordance with the Procurement Requirements for Federal grants, as provided for in Title 2 Code of Federal Regulations (CFR) Part 200.under the Public Assistance Program. DP&O has performed Debris Management Planning, Debris Monitoring, Debris records reconciliation per compliance with FEMA Category A Debris Management Guide (325), the new FEMA PA Policy and program Guidelines, since 1998. DP&O's Management and staff has worked with the FEMA Pilot Program since the Hurricane Sandy Recovery Act. DP&O's Management and staff are extremely experienced with the FEMA PAAP (Public Assistance Alternative Procedures) Pilot program for Accelerated Debris removal, the new 2017 FEMA PA program requirements, the new FEMA PA Portal in addition to the OIG (Office of Inspector General) audit requirements for disaster accounting. Additionally, DP&O has represented state and Florida municipalities for Debris Management prior to and post disaster since 2004 and has been 100% successful with obtaining FEMA Category A-G reimbursement. Additionally, DP&O is a State of Florida Minority Business Enterprise (WO/MBE), certified for Disaster Recovery Services (see attached Minority certification) and other services that will prove beneficial to City. DP&O is committed to the work with City and believes we have substantial added benefit due to our proximity and ability to rapidly mobilize; DP&O's disaster claims management system to be utilized to ensure that City's FEMA and/or insurance disaster reimbursements are fully maximized. ® During debris removal projects DP&O has had to comply with and prepare FHWA reimbursement forms and interfaced debris removal logistics with FDOT, for all of DP&O's clients and as part of our Debris Management Planning tasks we review and approve all potential Temporary Debris Management Site (TDSR) permits and ensure FDEP closure reports were obtained. Our staff provides a credible, diverse blend of"Debris Management" professionals, construction, environmental specialists, and the Nation's most highly recognized FEMA Policy experts, and disaster "IT" professionals including John Copenhaver, DP&O's CEO, former FEMA Region IV Director, John O'Dell, D "godfather" DP&O's CTO, founder andof WebEOC (used by 52 states including Florida and Florida Counties), and Gabrielle Benigni, DP&O's President, recognized nationally for her client representation to maintain FEMA compliance for Debris Management and recovery operations, logistics skillsets, rapid mobilization of disaster resources and skilled monitors and for her development of Disaster Claims Management system (DCMS) which will interface with WebEOC for streamlined FEMA submittals and client protection of submittal documents. Equipment DP&O will supply and maintain cell phones communication and will include a backup mobile Communication on Wheels (COW) to ensure communications with clients, project management, and monitoring staff. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 22 • 7.3 RESUMES AND SUMMARY OF QUALIFICATIONS For all requested photocopies of FEMA certifications that have been discussed in this proposal, but not attached, the DP&O team has requested these documents from FEMA as they were not on hand. There is a 90-day delay/ wait period until receipt of these certification papers. Upon later request DP&O can provide copies of these documents to the town if still necessary. f Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 23 Project Management Team Gabrielle Benigni,DP&O President,Project Principle Address: 10033 Sawgrass Dr. W, Suite 121, Ponte Vedra Beach, FL 32082 _ ' .bent,_nt@dpando.corn (561) 436-3383 SUMMARY: Ms. Benigni more than 20 years of Environmental Demolition, : • Earthwork Construction, Emergency/Disaster Response and • • : Recovery services including Debris Management Planning and Debris Removal Operations. She is highly skilled with damage assessments, FEMA Public Assistance (PA) program policy, State/Federal Agency disaster reimbursement requirements, and submittals documentation. As a degreed hydrogeologist she began her career directing Environmental Investigations, Contamination Assessments, and Remedial Installations for Private industrial facilities, pharmaceutical manufacturers, Naval Facilities and Army Depots. Additionally, she is highly experienced with Asbestos Removals, Demolition, Earthwork, and above Ground/Underground Storage tanks removals. As President of Disaster Program & Operations, Inc.2014, she formed and developed the concept of combining WebEOC (DHS voted as nations Crisis Incident Management software with Disaster Claims Management (WebPR2). DCMS will be a scalable solution to decrease economic impact on communities, increase financial survivability from disasters offering regional resource sharing, automating damage assessments, and recovery costs tracking with FEMA required submittals documentation, and program that exist on the WebEOC platform, and is NIMS compliant. DCMS is a cloud-based software solution for planning, response, and recovery costs tracking, and maintains all pre-disaster status of infrastructure items, auto populates disaster claims forms to federal agencies (FEMA, USDS, FHWY) and insurance companies and will provides long term disaster document storage in audit proof format. It is the only response and recovery pro She has represented cities in Oklahoma, and assisted Oklahoma Office of Emergency Management by preparing FEMA appeals for projects which, after second appeals process, were each successfully awarded at 100% appealed amounts for 14 appeals. With DO&T she was awarded the State of Oklahoma OEM Contract for Debris Management Planning (DMP), including implementation of Disaster Services. She assists Waste Management with FEMA compliance and debris management issues for Dade County Cities. For Waste Management in the multiple back to back 2004, hurricanes, and 2005 Hurricane, Katrina and Wilma directing all Debris Removal Operations for WM Cities in Palm Beach, Dade, Broward and Monroe Counties, including subcontracting, certification and mobilization of crews and reconciling all debris removal/disposal records. 4110 Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 24 ® With DP&O she represents the Tennessee Valley Public Power Authority for 1-EMA/federal compliance for utilities and Mississippi Public Utilities Managers association promoting a Regional Response and Recovery plan with Emergency Operation Procedures for Incident management, Response, Damage Assessments, Emergency Costs Documentation and Recovery. DP&O is requested to participate in IAEM (International Association of Emergency Managers) I+EMA Caucus quarterly discussions of current FEMA trends and issues for applicant's reimbursements. She has provided the following requested presentations: -TVPPA, August 2015, "FEMA Requirements for Reimbursement, Specific for Utilities". -Edison Electric Institute, May 2015 "Grid Resiliency and Business Continuity". -TVA, May, 2016, FEMA Disaster Financial Reimbursement Requirements -MECA- Michigan Electric Cooperatives- June 21,2017 -FEMA Disaster Financial Reimbursement Requirements, and table top exercise. She formed Disaster Operations & Training (DO&T), in 2006, as a woman owned disaster emergency services firm specializing with Debris Management Planning, Response and Recovery services emphasizing State, City client representation for FEMA, FHWY, USDA, reimbursement and insurance companies. DO&T made order out of disorder for municipalities and Utility organizations and ensuring business continuity during disasters. With DO&T she excelled with claims justification preparation and analysis, and Disaster Claims Program Development and Implementation. 4110 During 2013 Gabrielle (DOT) as State Consultant with NY DHSES, assisted the Liaison to the Chief of Public Assistance and Deputy Commissioner for Super Storm Sandy. Her tasks included critical applicants support for appeals justification and critical applicant status reports for the Governor's office. She represented the State at various levels for FEMA Projects (Project Worksheets (PW)) Review, and approval at the State/FEMA initial review, State/FEMA QAQC review, and the Final PW Grantee level review and approval. During her experience with NYDHSES she prepared a document of the State/FEMA Public assistance process inefficiencies as it applied to both State and NEMA contractors regarding the internal PW preparation, review and approval process and using the FEMA "EMMIE" system. AREAS OF SPECIALIZATION D Disaster Response and Recovery-Damage assessments, Federal PA program -State, county and municipalities. D Debris Management Planning-Debris Removal Operations; Emergency Road Clearing, & TDSR operations - Earthwork, Site Remediation and Restoration D Demolition and Asbestos Removal Proposal Preparation/Bidding, Project /Contract Administration/Management Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 25 D FEMA and USDA Disaster Reimbursement Submittals, and Agency Mediation Submittals ➢ Hazardous Materials/Emergency Response - Emergency Response Fuel Spills D Health and Safety Plans SPECIFIC ACCOMPLISHMENTS - Mississippi Public Utilities Regional Disaster Response and Recovery Planning. - Oklahoma -State Debris Management Plan (DMP) preparation and Implementation, for State of Oklahoma, OEM and is FEMA approved. Implemented templates and guidelines for State DMP implementation. Assisted with HMP programs for various disasters. - Disaster Services for Oklahoma - Performed ice-storm, and tornadoes response and recovery, damage assessments and FEMA PW submittals. Represented municipalities as Applicant's Agent with FEMA, wrote the appeals and assembled supporting documentation for Oklahoma Emergency Management, for 14 FEMA appeals in Region VI that were all awarded at 100%- dollar value. - Currently assists numerous South Florida municipalities, Waste Management and Mississippi Utilities with Disaster Recovery Operations, Debris Management Planning and FEMA Public Assistance process. EDUCATION: B.S., Geology & Hydrogeology, University of Florida, Gainesville CERTIFICATIONS Hazardous Material Site Supervisor/Trainer Advanced Supervision of Asbestos Abatement Projects - Georgia Tech State of Florida Dept. of Natural Resources Oil Spill Prevention, Response and Cleanup FEMA Debris Management Planning and Public Assistance Advanced PADI Scuba Training NIMS/ICS 100-800; HIPAA Chapter1 10 —Eligibility Criteria Specialist. Presentations: May 2015- TVPPA, FEMA Requirements for Utilities Disaster Reimbursement. May 2015- Edison Electric Institute- Grid Resiliency and Business Continuity Presentations/Training: May 2016- TVA-Licensed CPA Annual Conference— Disaster Accounting- FEMA Requirements, OIG Audits and lessons learned. August 2016, September 2016 - TVPPA E&O Annual conference, FEMA Mutual Aid requirements for Utilities. September 2017-TVPPA, Annual Safety Conference— Disaster Response & Recovery Planning emphasizing Mutual Aid FEMA Requirements, and lessons learned. August 2017, MECA— Michigan Electric Coop Assoc: Regional Disaster Planning, Mutual Aid, FEMA Disaster Reimbursement requirements; Table top Exercise. October, 2017- NWPPA (Northwest Public Power Assoc) and Alaska Public Power Utility Assoc: Regional Disaster Response, Mutual Aid and FEMA Disaster Reimbursement Requirements for Utilities; Disaster Table Top Exercise. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 26 ® DEBRIS MANAGEMENT TEAM � - .,,S F - Y Monica Hamblin, Project Manager & Recovery/Grants V Management Analyst: Merritt Island, FL - ' mhamblin@dpando.com :':'...•--,, .-,,.:..i,::,,.',., ---.,'-'3'.-,;: c'-s-4.„'',-.,t'Z-'s,.: :-4:'.."'i- b' V.` fir 3 Monica has served with DP&O (and former Disaster �k k' Operation & Training, Inc.) in several capacities, as DP&O's ``?' \*\' Project Manager for Debris Removal and FEMA Recovery . f S ', Specialist. Monica also has assisted Hurricane Irma Debris W - - , ' .r_ Removal Contractors and Waste Management with difficult --:7,-,-,.--;,,,..-•;.f-:;.4.. VI 1 record reconciliation issues and is recognized for her -,As,s-' -----4----- ` ' expedious effort providing prompt resolution preventing delay in FEMA debris submittals. She serves as DP&O's client representation with debris management tasks and disaster data records and costs reconciliation per FEMA submittal and audit requirements. She has Bachelor's Degree from the University of Central Florida in Environmental Science with a focus on Biology, Ecology, Environmental Law, and Policies. Monica has 2 years of experience and is proficient in ESRI and GIS mapping. She is excellent at leading our team in the tedious tasks of force labor/equipment, material, and ," contractor invoices reconciliation. She ensures contractor FEMA compliance with Debris removal tasks with supervision and training debris monitoring field supervisors and coordinating debris management contractor reconciliation. Her skillsets include Infrastructure damage inspections and assimilating the FEMA required pre-disaster asset documentation. She g with reconciliation of force labor, equipment, and review of debris monitoring logs (debris collection, TDSR and disposal), debris removal status reports with quantities, costs per debris removal tasks, and review and approval, of daily field tasks logs. She assists with infrastructure damage assessments, and utilities recovery data gathering from field and client departments. Monica is very organized, detailed, & efficient, she applies her environmental forensic skills with review of field and client documents for accuracy and compliance. She assisted in the 2017 Florida Hurricane Irma recoveryassisting with emergency debris removal documentation in utilities right of ways, preparation of the FEMA required pre-disaster Utilities warehouse inventory and reconciled the purchased and installed inventory items with the pre-disaster. She also performed permitting the TDSR, truck and equipment certifications, daily supervision of monitor load/ haul and final disposal and daily reconciliation of load information. FEMA Debris Management Planning and Public Assistance NIMS/ICS 100-800; HIPAA Chapter110—Eligibility Criteria Specialist Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 27 -1 - ®-Let Liz Valdes, Field Supervisor: Miami, FL 0 lvaldes@dpando.com (800)753-8563 t .I Liz has 15 years of Disaster debris management, monitor training, and „ `= ;>. .e,`1Monitor supervision experience and has served with DP&O (and former 4 ,. Disaster Operation & Training, Inc.) in several capacities-Debris �ti; ,-f„,-,40.;--. ,. ; Management specialist, Project Monitor Supervisor and Recovery assistant to ,"'fp=` , t 4' DP&O Program director. She specializes in debris management, logistics and operations and ensures all debris removal tasks are performed and monitored per FEMA Hurricane Sandy Accelerated Debris Pilot Program. She is highly skilled for document control with damage assessments validations, emergency costs and contractor reconciliation and FEMA submittals review and preparation. Liz is very organized and efficient with review of field and client documents for accuracy and completeness. Her skillsets include assisting with reconciliation of force labor, equipment, and review of debris monitoring logs (collection, TDSR and disposal), and debris removal status reports and field tasks logs for discrepancies. Liz assisted in the 2016 Mississippi EF4 tornadoes recovery assisting with emergency debris removal documentation in utilities Right of way covering a 30 mile by 2mile wide path including: preparation of the FEMA required pre-disaster Utilities warehouse inventory and compared to purchased and installed 0 inventory items; permitting the TDSR, performing truck certifications, daily supervision of monitor load/ haul and final disposal and daily reconciliation of load haul with disposal records. assisted with FEMA Project Worksheet submittals including preparation of debris removal progress reports, maps, force equipment and labor logs, and data entry. Additionally, Liz coordinated gathering, review all debris removal tickets and reconciliation for WM 2005, and 2005 projects which covered 12 cities located in Dade, Palm Beach and Broward counties. She assisted with FEMA submittals documentation for Categories A-G for El Portal, Key Biscayne, and Miami Springs. FEMA Debris Management Planning and Public Assistance NIMS/ICS 100-800; HIPAA Chapter110—Eligibility Criteria Specialist 0 Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 28 io _ Guillermo Gutierrez, Recovery/Grants Management . 7 _, ..,,,.-,, v.,-. Consultant ggutierrez@dpando.com (800)753-8563 Mr. J. Guillermo Gutierrez is an experienced Construction .--*'-;'--4-=.1----- —;:1_,,_ Professional and FEMA Debris Management Specialist with ` = ,,, �" 1 over 25 years results-oriented experience in both the public and 1 private sectors, FEMA and the State, which includes emergency f.., preparedness, hazard mitigation, disaster response and recovery, 1 debris operations, grant management including HUD, and code - _ enforcement. i Mr. Gutierrez has specialized experience with FEMA PA -- ``. `' and IA, specifically in Debris Management, grant management, analysis and debris estimating projects and building construction. Mr. Gutierrez has familiarity and experience with all categories of PW Public Worksheet Categories A-G and specialist in categories C and E. Mr. Gutierrez has served on several large-scale disasters such as Hurricanes Katrina and Rita ($12.4 billion), Gustav and Ike ($31.1 million), Matthew ($25 million), Hurricane Sandy and other smaller scale state disasters. FEMA Courses: IS-100 Introduction to the Incident Command System (ICS) II IS-200 ICS for single resources and initial action incidents 15-230 Principles of Emergency Management 15-235 Emergency Planning IS-292 Disaster Basics 15-362 Multi-Hazard Emergency Planning for Schools IS-393. A Intro to Hazard Mitigation IS-547 Intro to Continuity of Operations (COOP) IS-631 Public Assistance Operations I (OPS I) IS-632 Intro to Debris Operations IS-700 Intro to National Incident Management System IS-00800A Intro to National Response Plan (NIMS), (NRP) 0 Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 29 Pro ® Michael jectManager J. Penfield, FEMAnalystA PA Grants Management & Assistant FMichael is an experienced business development and solutions 4 "'� '- consulting professional with expertise in implementation, client ` --,---4,. g services, and strategic planning. His experience includes workingin 1g P g P - Y'a = �y the sales, marketing, information technology, finance, and } telecommunications industries, but primarily in the enterprise process development industry. { After forming his own consultancy brand under the name Stradivarius =` Consulting, Michael took on private clients and procured a major _ contract in Emergency Disaster Response Management. As of now, Michael manages a division of the Public Assistance cadre for the US Department of Homeland Security - Federal Emergency . Management Agency. Michael specializes in relationship & brand management, process Reinerio Valdes, TDSR Monitor/DMS Site Manager rvaldes@dpando.com (800)-753-8563 Ray has served with DP&O (and former Disaster Operation & Training, Inc.) in several capacities- as ® Project Technical Specialist assisting with debris management plans, damage assessments, debris removal and utilities recovery data gathering from field and client departments. Ray is very organized and efficient with review of field and client documents for accuracy and completeness. His skillsets include assisting with reconciliation of force labor, equipment, and review of debris monitoring logs (collection, TDSR and disposal), and debris removal status reports and field tasks logs for discrepancies. During Hurricane Irma, for the cities of Florida City and El Portal, Ray provided training for new local monitor hires and QA/QC end of day data for leaner hanger ticket ledgers and photos. Ray also assisted as records reconciliation specialist for forced labor and equipment and contractor monitoring for long term recovery projects. He also assisted the cities with locating, obtaining quotes and invoice reconciliation for recovery contractors for specialty road, grading, tree replanting, and fence repairs. He assisted in the 2016 Mississippi EF4 tornadoes recovery assisting with emergency debris removal documentation in utilities Right of way covering a 30 mile by 2mile wide path including: preparation of the FEMA required pre-disaster Utilities warehouse inventory and compared to purchased and installed inventory items; permitting the TDSR, performing truck certifications, daily supervision of monitor load/haul and final disposal and daily reconciliation of load haul with disposal records. While working with DP&O in the 2014 Tupelo, Mississippi EF4 tornado Ray assisted with debris removal monitor and contractor records daily reconciliation between load/haul and disposal and resolving discrepancies in volumes or ticket issues in 24 hrs. Additionally, Ray has over 15 years' experience in heavy equipment operation and emergency disaster removal /assistance. He has direct 0 experience with Seven major hurricanes since 2004 (CHARLEY, IVAN WILMA, MATTHEW, IRMA, Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 30 KATRINA, IKE) • Emergency Road Clearing, Hurricane Debris removal of over 1,000,000+cubic yards (2004- 2017) • Demolition • Prepare internal and external reports pertaining to job • Excavator, Bulldozer, Loader, Skid steer, • Recovery data gathering from field and client departments • Monitor Supervisor, Truck and equipment certifications Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 31 4110 ADMINISTRATION & DOCUMENTS MANAGEMENT TEAM .; Hashath Morales, DP&O Finance Director; Finance 3- ; � '„, Manager/Auditor I' r- , hmorales@dpando.com , (800)-753-8563 ,1 Ms. Morales has a unique blend of expertise in business •-. F s -A '.' , ° operations and enhancing work flows. Well versed in the -,�T = • r 4� • implementation and coordination of process improvement, "r e E ' - SOP's and SOX compliance. Identified as a Subject Matter ¢ Expert regarding construction and service accounting :_=, 4, :: procedures. She has led multiple cross functional and regional projects and initiatives, developed a client centric philosophy and built high-performance teams, improving yield, reducing costs and ensuring quality in order to generate sustainable revenue and EBITDA gains. Possess a strong client focus, with a passion for customer service and maintaining effective business partnerships. Ms. Morales provides financial review,QA/QC of documentation,Forced Labor,Forced Equipment, Contractor invoices and materials. 0 r - - - - - • rte- '='" ' Nicole Francesca Panesso, DP&O Administrator; Debris 1 Documents Records Manager. ' `; ' Email: npanesso@dpando.com , '°_" Cell: 786-580-0010 1 ' �# , ry --i Nicole Francesca Panesso, DP&O Administrator, has a ;` ��� = Business Administration Bachelor of Applied Science degree in r 1.y._,3 Supervision and Management and is DP&Os Document and . _.-e, 'ai cli , l: records QAQC compliance Manager. Prior to DP&O, she has 8+ years of extensive experience in document management assisting challenging cross-industry environments in Tech, Law, Non-profit, Educational, and Economic Development sectors in Human Capital & Organizational effectiveness, Business Development, Project Management, Strategy & Operations, Research, and Communications. She is experienced as a Bankruptcy Claims Specialist and use of IT technology/Software. Through this experience, she supervised employees within her department, and she administered excellent program management, marketing research, communications and event planning support to the economic prosperity of Miami Dade County through the One Community One Goal programs. Si , Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 32 John J. O'Dell, Chief Technical Officer, IT/ADMS Director x .rte0 '7,-4--, ',..-• ,,„-i ' - • :: Address: 10033 Sawgrass Dr. W, Suite 121, Ponte Vedra Beach, FL 32082 ''; '- _ -; :-: 4.' SUMMARY: �t _:: ,_,': .'T ,._ i - , , 134; John J. O'Dell, DP&O'S CTO, is one of the founders of ESi®and * ., ;�° pioneered the concept of WebEOC®as the first web-based Crisis • Information Management Systems (CIMS). He has extensive experience in , the design and development of complex command, control and emergency '\� facilities, and specializes in Crisis Information Management Systems and y • critical systems integration technology. Mr. O'Dell has been involved with -. Emergency Management and developing Crisis Information Management Systems (CIMS) for over 20 years. Mr. O'Dell started his career at Virginia Tech's Management Systems Laboratory (MSL) in 1984 after graduating from Virginia Tech with a BS in PROFESSIONAL.EXPERIENCE Industrial Engineering and Operations Research (IEOR/Systems Engineering). While at MSL Mr. O'Dell • 20 yearsof developing and supported several DOE (U.S. Department of Energy) implementing Crisis Information grant initiatives that included emergency information Management Systems (CIMS) systems and simulations. Mr. O'Dell joined Westinghouse Savannah River Company in 1990 and "° ` Pioneered the,concept of worked as Senior Systems Engineer for construction of a WebEOC as the first web-based new Consolidated Emergency Response Facility CIMS and one of the original (CERF). The project was completed in March 1994 and founders of ESi 410 was judged by several groups as the best in the DOE " national complex. The project's combination of large 20 years of Emergency screen projection and unique information management Management Experience systems saved hundreds of thousands of dollars and • Installed; trained, and earned the project team an extremely rare second George implemented WebEOC for Westinghouse Signature Award for Service Excellence in hundreds of customers Logistics Engineering. During this period, his WSRC worldwide responsibilities were expanded to include management of all emergency systems related to EOC automation and 9-1-1 center operation. His work included researching, developing, and implementing various automation initiatives used nationally by DOE emergency managers. As the first to offer an internet-based emergency management information system, Mr. O'Dell and ESi®raised the bar in Emergency Operations Center(EOC) systems when they introduced WebEOC®. In 1996, Mr. O'Dell and his partners founded ESi®as a DOE/Westinghouse "spin out"company. ESi® initially was focused on 9-1-1 center systems integration and Mr. O'Dells ground breaking integration techniques developed the first integrated (radio, telephone, CAD, mapping, video, and NCIC) 9-1-1 console called the "Universal Dispatcher". The concept is in use today at nearly every 9-1-1 center in the country. In 2013 Mr. O'Dell and his partners sold ESi®to Intermedix and served as a Senior VP focusing on Professional Services, Sales, and Implementations for customers worldwide Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 33 , ' Noel J. Guillama, Chief Operating Officer 0 '.- -. ; ,. - .: �• 3:X�. ,,,,s-{f'---t,r SUMMARY: j: ,. Noel J. Guillama, DP&O COO, has been a construction supervisor, r,:::_.:,--, `.n project manager, senior executive and contractor in charge,for projects going back to 1980.These projects consisted as a major sub-contractor, - co-manager or lead contractor is a myriad of project, consisting of 1,000 or both single family and multifamily facilities construction in South Florida. He has contracted for commercial buildings, and , structures. Mr. Guillama obtained his first sub-contractor license in Florida in 1978 and became a Certified State of Florida Building Contractor in 1984, after the lead supervision of residential, multifamily units and commercial projects. Since 1984,Mr. Guillama has performed material residential,commercial,institutional and public projects, including participating in the building of a water plant, site preparation, underground utilities, road construction, commercial structures, using metal, brick, masonry and pre-stressed concrete. In 1991, Mr. Guillama entered the healthcare industry starting with supervision of medical facilities. That responsibility included supervising maintenance, physical modifications and new construction at Quality Care Networks, Inc. Mr. Guillama got involved in the actual managing healthcare facilities on in 1993. All at the same time continuing to be the contractor and supervising residential and commercial operations. Mr. Guillama combined both his love for new construction and healthcare as Founder and President of • Metropolitan Health Networks, Inc. where he both supervised a material network of medical facilitators, providing care to 20,000 elderly (Medicare) patients, and designing and building a new type of healthcare information platform(with IBM)that monitored the care of entire network of providers,and 250 employees. In this role the company built the most advanced healthcare data management system of its time. The company was responsible for the full care of patients, from pharmaceuticals to hospital care to assisted living. Company revenues were over$100,000,000 USD. Since 2001, Mr. Guillama has been responsible as founder and senior executive of multiple medical provider networks of up to 4,000 medical providers, and generating over $60,000,000 in annual revenues, delivering care to 1,000s of Medicare and Medicaid Patients in three companies; The Quantum Group,Inc. Healthcare Alliance Inc and MediXall Group, Inc. At the same time, designing and building a complex health information platform that contains a Certified Electronic Heath Record or EHR, and a medical practice management capacity. Mr. Guillama has been lead inventor of over a dozen issued patents, and more pending, in the complex field of data management, complex antilogarithms, communication protocols, predictive analytics and computer security. Mr. Guillama is a FCC licensed Extra Amateur Radio Operator, currently active State of Florida Building Contractor, and holds licensure as a Florida Real Estate Broker and Licensed Florida Life, Health and Variable Annuity. II Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 34 /� Tit teU J'S'_ 'H+-1 l" . 3 Laurie Wood, Chief Information Officer; GIS Specialist `9 - ` . Address: 10033 Sawgrass Dr. W, Suite 121, Ponte Vedra K � g` L '�`_ °ems ��, �,z Beach, FL 32082 . ry� F'' $ t 1- SUMMARY: .T 4, ' ` =k Laurie Wood, DP&O CIO, has over 30+ years' experience within the a �` , '1 ' emergency management, legal, humanitarian, Oil &Gas, DOD _ contractor and education sectors, having worked in the field as well as in emergency management software consultancy domestic and international. She worked for ESi/WebEOC (now Intermedix) for approximately 10 years as EM Solutions Manager, ESRI mapping and GIS expert and business development and EM SME. In the emergency management sector, Laurie worked for American Red Cross, as the Director Emergency Services, NEGA Chapter, and in this capacity, was responsible for personnel management of 1500+volunteers,and was recognized for excellence in building and strengthening long—term relationships with industry peers, clients and co-workers. She also served as the Dep. Director of Emergency Management Forsyth County GA where she transitioned the department from Civil Defense Agency to Emergency Management Agency. Moreover, she has been a certified GA Emergency Manager, is a trained GA Firefighter and American Red Cross Disaster Services Instructor and Instructor for Train-the-Trainer, is currently still a Licensed Amateur Radio 0 Operator and CERT Trainer/Instructor, she is also GA Search & Rescue Specialist. Laurie has worked in private and government operations, strategic consulting, business continuity and exercise planning, THIRA assessments, non-profit management, marketing, strategy, analysis, business development, contracting, project management and training. Specialties: o GA Certified Emergency Manager o Licensed Amateur Radio Operator o American Red Cross Disaster Volunteer o Certified WebEOC Administrator o American Red Cross Disaster Services Instructor and Instructor-Train the Trainer 9 CERT Trainer/Instructor Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 35 ® = John B. Copenhaver, Chief Executive Officer s � ,r SUMMARY: ,::,t,,. John B. Copenhaver, DP&O CEO, has been a licensed Georgia , }�- ; attorney since 1979. He has served in many senior executive roles, "' including as a Presidential appointee to FEMA, President and ,,,,, ,_ :,, :, -, -it CEO of the Disaster Recovery Institute (DRI) International, and 4t . ` was appointed to the Board of Business Continuity Institute. His r j career has resulted in the following appointed positions of prestige: • Principal of the Council for Excellence in Government, Washington, D.C., 2003-2008 • University of Georgia School of Law, Board of Visitors in June, 2002-2005 • Appointed to the Board of the Emergency Information Infrastructure Project 2011 - Present • Elected to the Disaster Recovery Institute International Board of Directors October, 2001; Chairman 2003-2005 • U.S. Chamber of Commerce National Security Task Force, 2007- 2010 • FEMA National Advisory Council Private Sector Subcommittee, 2008- 2010 • Editorial Board, The Journal of Business Continuity and Emergency Management, 2005-2010 ▪ Editorial Board, The Journal of Emergency Management, March 2010-Present • Advisory Board of the Canadian Centre for Emergency Preparedness, 2004-Present 0 • Biographies, "Who's Who in America", "Who's Who in the World" 2006-Present • Appointed to the Board of the Business Continuity Institute, 2012-2014 PROFESSIONAL EXPERIENCE: Federal Emergency Management Agency, Region IV, Director (Presidential Appointee), PROFESSIONAL ACHIEVEMENTS: Management/Leadership • Managed FEMA's largest Regional Office for 3 1/2 years (up to 800 people in multiple offices). • Restructured Regional management staff and administered a variety of FEMA programs for the Agency's largest and most active Region (Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina and Tennessee); in this capacity worked closely with the United States military forces, including the Commanding Generals of U.S. Army Forces Command, First U.S. Army, and the U.S. Army Corps of Engineers. • Served as Regional Senior Government Official (SGO) for emergency-related liaison with elected and appointed officials of local, state and Federal government, including frequent meetings with mayors, State Governors, Members of Congress and Senators, Cabinet Officers, and the Vice President and President of the United States. ® o Served as Chairman of the Atlanta Federal Executive Board (FEB) (comprised of Federal Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 36 410 Department and Agency heads in the state of Georgia) and oversaw the development of the FEB's first 5-year Strategic Plan. • Directed various FEB programs such as the Combined Federal Campaign, Savings Bond Campaign and the Community Activities Board. • US Chamber of Commerce, National Security Group- assisted with National Security Issues, and vulnerabilities of Nations critical infrastructure. • Conceived and directed implementation of the, "FEMA/BellSouth Project Impact Executive Summit" held in March 2000 at the Carter Center in Atlanta, bringing together senior officers of 150 corporations and senior government officers (Governors and Presidential Cabinet Officers) to formulate policy furthering Emergency Management/Disaster Response and Recovery • Directed Federal Government response and recovery efforts for 54 Presidential disaster declarations • Authorized Federal fire-suppression grants for over 30 wildfire response efforts in the Southeastern United States. • Directed distribution of over$1 billion from the Congressional Disaster Relief Fund to disaster victims. • Oversaw disaster operations ranging in scale from small (less than $20 million in assistance and fewer than 100 people involved in recovery operations) to massive (over $1 billion in assistance and over 1,000 people involved in response and recovery operations). • Directed implementation of the United States' largest disaster recovery - housing buyout and relocation program after Hurricane Floyd in eastern North Carolina,involving purchase of over 1,100 homes in flood prone areas and relocation of occupants to safer homes outside known floodplains; Federal dollars spent in this program exceeded $400 million. Directed hazardous materials programs for the Southeastern U.S., including oversight of the Chemical Stockpile Emergency Preparedness Program (CSEPP) and the Radiological Emergency Program (REP), both involving multimillion-dollar budgets and considerable Congressional. Strategic/Tactical Planning • Conceived and directed nation's first "Tornado Preparedness Summit"; Summit held in April 1998 because of over 100 deaths and massive devastation occurring from tornado disasters in the Southeast region during the first 3 1/2 months of 1998. • Created theme for Summit (subsequently adopted as theme for multiple national conferences) of, "A Safe Place to Go with Time to Get There"; focus on areas of tornado detection, warning systems and sheltering options; over 200 participants from 40 different Federal and state agencies, with output forming basis for national tornado preparedness policy. • Directed over $100,000 toward funding of Texas Tech/FEMA publication entitled, "Taking Shelter from the Storm" providing documentation on construction of tornado-proof "safe rooms". • Developed major initiative for BellSouth Corp. entitled the "Umbrella Protection Plan", which brought together elements of network redundancy and survivability with key product and service offerings in the field of disaster preparedness and business continuity, for market Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 37 ® offering throughout the Southeast. ■ Directed the creation and marketing of BellSouth Advanced Intelligent Network (AIN) products to provide robust and integrated business continuity offering to businesses throughout the Southeast. • Directed the revision/restructuring of the Hurricane Liaison Team (HLT), a multi-agency group designed to coordinate information and preparedness activities at the local, state and Federal levels during hurricane threats to the U.S.; the HLT has been recognized by the Office of the White House as one of the most successful Federal initiatives of the past four years. EDUCATION AND PROFESSIONAL ASSOCIATIONS: Bachelor of Science in Geological Sciences, minors in Physics and Mathematics, Brown University, 1975 Juris Doctor, concentration in International Law, University of Georgia School of Law, 1979 State Bar of Georgia membership and license to practice law is current. 9 Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 38 ® Kathleen Shingledecker, Program Manager 202-702-3020 Kathleenshingledecker0l @gmail.com SUMMARY: Kathleen Shingledecker served as the State of Oklahoma State Coordinating Officer and Infrastructure Branch Director, 16 years. She managed the resources of the Oklahoma and FEMA for Robert T. Stafford Act declarations of 67 Public Assistance (PA) 47 Fire Management Grant (FMAG) programs and 7 State Managed Small Disaster programs. She served as a Member of the Pilot Program for the new Public Assistance Program. Assisting Developers in identifying program deficiencies and providing solutions. She served as a State Representative on various National Committees such as but not limited to re-organizing the Public Assistance program, developing the new Public Assistance Policies Guide, establish the policies and guidance for Electrical Utilities, developing and implementing State Management of Small Disasters and various committees for enhancing the PA program. She provided direction and training to Tribal, State, City and County officials, Emergency Managers and Disaster Contractors on the various aspect of Public Assistance including, but not limited to, Preliminary Damage Assessment, Project Worksheet Formulation, Hazard Mitigation, Closeout and Audits and Appeals. She assisted the Cherokee Nations in the development of the Tribal PA Program and provide training and exercises. She served as the State Representative to the Inter-Tribal Emergency Manager Coalition for 10 years. As a degreed Scientist, She worked as an Environmental Protection Specialist specializing in National Environmental Policy Act (NEPA) compliance at the DOD Headquarters, Pentagon. She developed and implemented a State-wide Environmental and Safety Compliance program for the State of Florida and Georgia's Department of Military Working Affairs. She was the principle instructor for the Western Region of Compliance Solutions, INC. providing services to governmental and commercial entities. Clients included Portland Port Authority, City of San Francisco, City of Oakland, Pacific Power and Light, State of California Department of Transportation, Orange County, and Los Angles Port Authorities, Disneyland, Los Angeles Police Departments and Fire Departments. As the business owner, she worked as consultant for various companies. She prepared the implementation program which included plans and procedures for compliance with Hazardous Waste Regulations for The Hanford Nuclear Reservation, Jacksonville Naval Air Station, Rancho Saco Nuclear Power Station, Pacific Power and Light, Waste Isolation and Pilot Project and Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 39 Lawrence Livermore National Laboratory. She prepared the Emergency Response Procedures for Sierra Power and Light. Clearances: Suspended DOE Q and DOD Top Secret Clearance due to no longer working for Departments — Current - FEMA Security Clearance Certifications: Certified Emergency Manager (CEM), Master Exercise Practitioner (MEP, Certified Hazardous Materials Manager (CHMM) Master Level. Certified Emergency Manager CEM) Train the Trainer Exercise Planner, Train the Trainer Debris Management, Disaster Recovery Framework Train the Trainer EMI Education: Western States University Denver Colorado—Ph.D Environmental Health and Safety Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 40 1 0 - Robert Hersh, CPA y T , e a. Il i:i. ti h - Bob is a FL licensed CPA 30+years of experience including six years at A national leading accounting advisory firm performing corporate audits. , , F,- 7r t. "P Bob owned his own CPA Company for 25 years, representing large -t, _ ., construction and law firms with government agency construction claims 1 ' audits. Since 2005 he has served as CPA/Auditor for disaster recovery , programs, federal reimbursement claims and closeout audits. I Master - of Business Administration, NY University 1 Florida Certified CPA Ester Bello, DP&O Book Keeper Yr - 40 ..-, _. . E+, Ester Bello has over 20 years in a wide variety of office �' administration—from customer service, claims processing (health, '' ;F life, unemployment, liability and PIP in the state of Florida), managing offices, bookkeeping/payroll and as credentialing •, ° coordinator handling 4 satellite offices. ,f 1, She worked for First Lenders Insurance for four years, where she __ ' of became a client service's supervisor/claims processor where she was responsible for customer/dealer service support, assisted them with : .' ligquotes/authorizations, assisted in monthly billing productions for finance companies, prepare packages for potential clients and assisted in processing new claims. Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 41 Edmund Saldana, FEMA Recovery Specialist ; .� 3`i Mr. Saldana is a licensed Professional Civil Engineer and Certified General Contractor with a Master's Degree in Civil Engineering and holds Public Trust level security : clearance from the Department of Homeland Security. Certified by FEMA as a Train-the-Trainer in advanced Incident Command System, and as a Professional Continuity Practitioner. Specialist in Federal disaster grant management. Construction management project history includes civil works, industrial and environmental, and disaster recovery project history includes initial damage assessments for Federal disaster declarations, managing statewide teams of response and long-term recovery personnel under the Florida State Emergency Response Team (SERT) recovery division, and supporting applicants with all phases of Public Assistance grant management. He is fully bilingual (English/Spanish) with native fluency. 411 Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 42 ® SECTION 8. PROJECT UNDERSTANDING & TECHNICAL APPROACH DP&O's ability to provide cost-effective disaster recovery services is based on highly experienced personnel, with decades of experience in responding to hurricanes, tornadoes, floods, fires and ice storms which bring a wide range of obstacles and debris types and quantities. As part of our client representation is defining the internal gaps with staff and resources and identifying potential debris hazards and debris removal obstacles in order to effectively and quickly respond to any type of disaster. DP&O will tailor an Emergency Operation Procedures (EOPs) and define checklist which identifies the procedures to aid during transition from response to recovery. During Hurricane Irma DP&O's proven strategies demonstrated our ability to manage multiple clients and multiple disaster tasks including debris management tasks simultaneously while assisting our clients to resolve critical debris hazard issues in addition to mobilizing critical resources including generators, food, water, & ice, and management/ inventory of donated recourses. DP&O strategically maintains communications for key management team, staff and clients in the event of lost internet and cell communications and can mobilize portable satellites, including voice over IP, to facilitate communications lost. Successful disaster recovery projects require experienced and proactive management to minimize risk, utilize resources efficiently, and demonstrate to the public that the project is proceeding quickly, effectively, and with the local area's best interest in mind. DP&O couples technology with its experience and knowledge, allowing for our services to be ® delivered and tracked much more effectively than is standard in the industry and will utilize the following to ensure "Proven Strategy and Federal Compliance" for transparency, seamless tracking of critical data, debris removal monitoring, project management tracking, and DAC accountability: Our expert group provides the following for proven successful track records, of providing State level, FEMA Public Assistance program management and Recovery services: 8.1 DP&O Personnel DP&O will secure, at its expense, all necessary personnel required to perform the services under the City's RFP No. 18-04-03. DP&O's personnel will not be employees of or have any contractual relationship with the City or the City's DMC. DP&O has a professional staff with the knowledge, skills and training to monitor the disaster recovery process efficiently and effectively. Extensive knowledge of FEMA, FHWA, NRCS, FDOT, FDEP, FFWC and other applicable Federal, State or local agency laws, regulations and policies is required. DP&O's debris process and methodology including DP&O's Disaster Claims Management System (DCMS) adheres to debris removal documentation as required by FHWA and FEMA. DP&O's DCMS system ensures all recovery cost debris removal monitoring operations are fully documented and accounted for to ensure compliant with federal disaster reimbursement Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 43 requirement. DP&O's staff are certified in NIMS 100-800 and FEMA's Debris Management Course and maintains certifications that are required by Federal, State or local law. DP&O's staffing plan shall include the positions listed below. DP&O may use other positions as necessary and as approved by the City. All such positions and applicable hourly rates, inclusive of any associated costs to provide services, shall be listed in the Price Proposal Form provided herein Attachment A. Project Manager—Primary point-of-contact to the City and overall responsible for all Consultant services and personnel. DP&O will appoint a Project Manager, fluent in English, who will be the City's primary point of contact and will be responsible for all services and personnel that are provided by DP&O. The Project Manager shall attend all meetings and briefings designated by the City. Daily meetings will be conducted by the City with DP&O and the Disaster Debris Collector along with other essential personnel in order to confirm daily debris recovery activities and schedules, address and resolve issues or concerns, and discuss progress of the debris recovery effort. Field Supervisor — Responsible for scheduling and deploying the loading and tower/site debris monitors and overseeing their daily activities at loading sites and disposal and staging sites. The field supervisor resolves field operational, eligibility, and safety issues, and communicates these issues to the City. Field Monitor—Responsible for overseeing the DMC's debris recovery activities and issuing load tickets. TDMS Monitor/Tower Monitors —Disposal tower/site monitors will be located at the entrance to the TDMS or landfill where the inspection tower is located. They will be responsible for estimating and recording the CY of debris in appropriate location on the lower portion of the load ticket for all incoming debris-hauling vehicles. Debris Site Security — Unarmed and non-sworn security at TDMSs and Drop-Off Sites during all the hours of operations that the sites are active for debris removal and management, as directed by the City. GIS Specialist— Responsible for coordinating GIS application with City GIS staff members. Data Entry — Responsible for tracking, verifying, and entering load tickets into a data-base application, digitizing source documentation. Data Manager - Responsible for overseeing the processing of load ticket information and ensure documentation is maintained in accordance with all federal, state and local requirements. Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 44 ® FEMA Reimbursement Manager - Manages the preparation and submittal of FEMA documentation. • DP&O's TDMS personnel will wear OSHA-required safety equipment whenever on a TDMS and must adhere to all federal and applicable safety standards requirements. Field personnel will be identifiable with safety vests and vehicle placards. • The Project Manager will be on call twenty-four (24) hours per day, seven (7) days per week, and shall be available by cell phone. In the event normal communication (telephone, cell phone, radio, etc.) is unavailable, DP&O will provide its Project Manager with a reliable means of communication (satellite radio, satellite telephone, etc.) with the City. • DP&O's Project Manager shall coordinate daily with the Contract Manager and DMC and shall comply with all directions and guidance provided by Federal or State representatives. • DP&O will attend any and all meetings required by the Contract Manager to evaluate the debris removal and disposal operations. 8.2 Project Management and Process Oversight Project management and process oversight activities will include, but not be limited to, the following: 1. DP&O's Project Principle and Manager will� p Projectg be the City's primary point-of-contact and will be responsible for all services and personnel that are provided by DP&O. The Project Manager will assist the City in developing an Operational Plan for the specific occurrence, if the City would like an operational plan other than the plan that DP&O has provided in this proposal. DP&O can assist in other debris recovery planning efforts, such as identifying adequate TDMS's, estimating debris quantities, and developing disaster plans for debris clearance following a disaster event.The Project Manager will be responsible for coordinating daily briefings, work progress, staffing, and other key items with the City. 2. The Project Manager will attend all meetings and briefings designated by the City. Daily meetings will be conducted by the City with DP&O, DMC and other essential personnel in order to confirm daily debris recovery activities and schedules, address and resolve problems, and discuss progress of the debris recovery effort. 3. DP&O will provide trained personnel to observe, direct and document the activities of the DMC. DP&O will be responsible for scheduling work for all its personnel on a daily basis. DP&O will assist the City in coordinating work assignments for the DMC and ensure compliance with contracts with the DMC's subcontractors. DP&O will monitor the DMC's progress and record the progress daily, including mapping all streets and locations where debris was collected. Electronic monitoring is required. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 45 110 4. DP&O will be operational at the completion of the first push (first 70 work hours). DMC and City employees will report to the Emergency Operations Center to obtain work orders and field monitors from DP&O before work is commenced. DP&O will also prepare project worksheets, right-of-entry forms, and any other required forms for the work group. 5. DP&O will track and coordinate with City personnel to respond to problems in the field and to citizen's complaints, including commercial or residential property damage claims as a result of debris removal. 6. DP&O will prepare all FEMA required submittals for eligible all disaster projects including review reconciliations of all recovery and debris management cost, and prepare FEMA project worksheets and review worksheets with City staff. Project Management System; DP&O utilizes "Replicon" time accounting and project management control system. Replicon is also utilized by DSI contractors (State of Florida recovery contractors) as the first statewide implementation of FEMA's Direct Administrative Cost (DAC) program in the nation for Florida Department of Emergency Management which includes the necessary DAC billing system that facilitates time reporting and the development of the FEMA Category Z project worksheets. DP&O couple's technology with its experience and knowledge, allowing for our services to be delivered and tracked much more effectively than is standard in the /1) industry. We utilize "Replicon" DAC and project management system to ensure "Proven Strategy and Federal Compliance" for transparency, seamless project management tracking, and DAC accountability. 8.3 Field Supervisor/Monitor Supervisor Services include, but are not limited to: • Overseeing and supervising loading site and disposal site debris monitoring activities • Scheduling debris monitoring resources and deployment timing • Communicating and coordinating with City/County personnel • Providing suggestions to improve the efficiency of collection and removal of debris • Coordinating daily activities and future planning • Remaining in contact with debris management/dispatch center or supervisor • Identifying, addressing, and troubleshooting any questions or problems that could affect work area safety and eligibility Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 46 • Supervising the accurate measurement of load hauling compartments and accurately computing volume capacity in cubic yards (CY) • Documenting and recording measurements and computations • Documenting truck hauling compartment condition using digital photographs • Preparing a master log book of all hauling equipment used by the City's debris removal contractor • Compiling, reconciling, and documenting daily, in an electronic spreadsheet format, all eligible debris hauled by the debris removal contractor(s) 8.4 Field Collection Monitoring To obtain FEMA reimbursement for Eligible Debris, all loads must be monitored in the field by collection monitors. Specific activities shall include, but not be limited to, the following: 1. DP&O will provide personnel to serve as Field Monitors and Field Supervisors. The primary function of the Field Monitors is to verify that debris picked up by the DMC recovery crews is Eligible Debris and to issue debris load tickets for such Eligible Debris: Field Supervisors shall oversee and coordinate the work of the Field Monitors. 2. DP&O will have trained Field Monitors and Supervisors to ensure that proper FEMA documentation protocol requirements are instituted and followed. DP&O will equip all Field Monitors with vehicle transportation and with state-of-the-art technology, which will include cameras, computers, communication devices, GPS devises, and other equipment as deemed necessary and/or appropriate. 3. DP&O will have Field Monitors stationed at all DMC operations. DP&O will also have roving monitors that will observe DMC operations to ensure that only Eligible Debris is removed from the areas designated by the City and to verify the proper loading and compaction of debris into debris recovery equipment. Each truck driver will be given a load ticket that validates where the material originated. Photographs of debris shall be taken as directed by the City to verify the source and type of debris for reimbursement purposes. Trucks that are observed picking up material outside of the designated rights-of- way or that is ineligible will have all loads hauled that day deducted and the load tickets invalidated. 4. If a Field Monitor finds that the DMC's work is not performed as specified by the City and/ or complies with FEMA, federal or state requirements for debris collection activities, the Field Monitor will immediately issue a stop work order and notify their field supervisor AND project manager. All stop work orders must be documented and reported immediately to the City's contract manager. Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 47 5. Field Monitors will survey their assigned areas for special needs and record detailed information, including GPS and photo documentation, specific location, specific threat, and any special circumstances regarding the following: Hazardous Stumps, and leaning trees (leaners), as well as,a random sample of hanging limbs (hangers). For Hazardous Stumps,Field Monitors shall also record the stump's diameter measured two feet up the trunk from the ground and the quantity of material to fill the hole. Field Monitors shall also document, in detail, removal of the Hazardous Stumps, leaners or hangers. 6. Field Monitors will enforce the Disaster Debris Collector's Clean as You Go Policy. 8.5 TDMS Monitors DP&O will provide Site Monitors for each TDMS. TDMS locations will be provided to the Consultant when the contract is activated. DP&O will be prepared for the City to begin hauling debris to the TDMS within twelve (12) hours after commencement of clean-up operations. TDMS Monitor responsibilities shall include, but not be limited to, the following: 1. Ensure all loads of debris brought to the site by the DMC and all loads of debris exiting the site are documented with properly completed load tickets. By signing the load ticket, the Site Monitor is certifying that all information on the document is complete and accurate, including load volumes. 411 2. Photograph loads of debris, as directed by the City, and record load information on the photograph. 3. Collect all load tickets and provide copies of them to the Debris Management Contractor in a format acceptable to the City and the collector's designated personnel. 4. Obtain and verify the DMC's fleet documentation. DP&O will obtain from the DMC such documentation, including the make; model; license plate number; DMC equipment number; measured maximum volume, in cubic yards, of the load bed of each piece of equipment to be utilized to transport debris; and any other information necessary to comply with FEMA requirements. The measured volume shall be calculated from actual physical measurement performed by DMC and the reported volume shall be the same as shown on the signs affixed to each piece of equipment. 5. Certify all debris vehicles at the TDMS beginning twenty-four (24) hours after the Notice to Proceed has been delivered. DP&O will update the fleet documents as the DMC adds or deletes vehicles from the collection fleet or when measurement calculations are modified through the random verification process. DP&O will also periodically and randomly perform volume capacity verifications of recovery vehicles. 6. Verify that all DMC equipment has been completely emptied prior to leaving the TDMS. 40 7. Observe all vehicles entering and exiting the TDMS to ensure that all vehicles are in good Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 48 repair and safe with secure sideboards and tailgate. 8.6 Compliance Monitoring DP&O will establish continuous oversight to ensure compliance for all the City debris removal contractors (other contractors as required) with FDEP regulations, FDOT, FHWA, Department of Housing and HUD, and FEMA reporting requirements, and any other Federal, State, or Local regulation(s) required. As a course of normal business DP&O remains current with 1-EMA, FDOT, FDEP, Department of Housing and Urban Development, and FHWA policies and procedures through ongoing disaster work, participation on industry groups and attendance at conferences and other disaster recovery conferences. DP&O will notify the City as changes occur that could impact City. DP&O will ensure that the requirements of 2 CFR §200.321 are fully complied with in the execution of this Contract and shall require and enforce similar compliance with all of its sub- contractors for contracts awarded by non- Federal Entities under Federal Awards which are incorporated herein by reference as if enumerated herein in their entirety. As a part of DP&Os ongoing monitoring of debris removal contractor DP&O will ensure sure all work authorizations are in compliance with the debris removal contract line times. the proper work authorizations,permits and other prerequisites have been received. DP&O will work closely with the City and local agencies to obtain necessary permits, licenses, and certificates, per State ® and Federal requirements. Permits that may be required include, but may not be limited to, the following: • Environmental Permits — asbestos/lead paint abatement, construction permit, demolition permits, staging permits; • Clean Air Act (Emissions) Permits — fugitive emissions (dust) control permit. • Debris Management sit permits. 8.7 Tracking Documentation and Reimbursement Our staff skillset, EOPs, automated debris tracking system and disaster claims management system ensures FEMA compliance for debris management tasks, damage assessments and recovery projects. DP&O's project Management and Disaster Claims Management system facilitates multiple contractual obligations in the event of a regional or statewide disaster involving a number of DP&O's clients for which DP&O provides similar services. DP&O's Disaster Claims Management System (DCMS) will interface with WebEOC for streamlined FEMA submittals and to ensure the integrity of the client's submittal documents. DP&O will provide a data entry/data manager to load tickets to track and document the removal 410 and management of all Eligible Debris. DP&O will ensure that load tickets meet the requirements Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 49 ® • DP&O will supervise the preparation of detailed estimates and submitting them to the City debris manager. • Implementing and maintaining a disaster debris management system linking the load ticket and debris management site information, including reconciliation and photographic documentation processes. • Overseeing the entering, tabulating, and organization of collection and disposal data into required formats in compliance with requirements of rEMA, FHWA, and all other applicable federal, state, and local agencies. • The Data Manager serves as the City's representative in meetings with representatives of the Debris Contractor(s), State of Florida, FEMA, or other federal, state, or local agency speaking to data-related issues. Consultant shall retain all such documentation for at least ten (10) years following a disaster or emergency event. 8.8 Financial Management & Recovery Services Upon selection DP&O will be expected to provide financial management and recovery services to include general post-disaster grant management and administration services. Specific services may include: 1. Damage Assessment: Deployment of a disaster response team to assist with identifying, documenting, and quantifying disaster related damages. 2. Eligibility Consultation: Assessment of damage inventory to determine primary and secondary funding sources for repairs. 3. Project Ranking: Review of damage inventory or mitigation project listing to assign priorities to projects based on urgency and benefit. 4. Financial Advisory: Assist clients with marrying local cost share requirements to funding sources. 5. Cash Flow Management: Develop cash based budget tools to assist with managing payment obligations relative to receiving proceeds. 6. Benefit Cost Analysis: Utilize industry recognized benefit and costing processes to accurately quantify the value of funding projects and initiatives. 7. Feasibility & Effectiveness Studies: Develop studies to demonstrate the practicality of a repair or mitigating project, as well as the sufficiency of protection offered by the project. 8. Site Survey & Legal Description Review: Gather necessary parcel information to confirm that acquisition and relocation projects are carried out legally. 9. Appraisal & Valuation Services: Develop replacement cost and market value assessments to serve as the basis of award for grant applications. 10. Data Management: Implement data management system to ensure that grant related data is gathered and stored in a manner that meets grant application and reporting requirements. 11. Document Management: Implement document management tool to provide web-based, point and click document storage and viewing. 12. Grant Application Development: Compile, assemble and organize required documentation for application to grant program. 410 13. Contractor Invoice Reconciliation: Reconcile contractor requests for payment with substantiating field documents and grant funding sources. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 51 111 14. Compliance Reporting: Compile, assemble and organize statistics, project progress and metrics. 15. Project Scoping: Develop scopes of work that achieve grant recipient objectives while satisfying funding and regulatory requirements of federal, state and local agencies. 16. Insurance Adjusting/Subrogation: Gather and review insurance policies, claims and settlements in order to ensure non-duplication of benefit on an insured loss. 17. Eligibility Appeals: During instances of funding de-obligations, drafting of compelling appeals for funding deficiencies. 18. Grant Closeout/Reporting: Provide final reconciliation of expenditures to grant funding applications and award documents. 19. Report Preparation: Prepare appropriate reports for submission to FEMA and/or other federal and state agencies for reimbursement 20. Reimbursement Consulting: Instruct the City on the requirements in order to obtain FEMA and/or other federal and state agency reimbursements 21. Requirement Compliance: Inform the City on the requirements for the above 22. Record Management: Keep and maintain the necessary records, documents, pictures, and all other data required in order to obtain reimbursements from FEMA and/or other federal and state agencies 23. Establishment of Maintenance of Accounting Records: Records of costs incurred under the terms of this agreement shall be maintained and made available upon request to the City at all time during the period of this agreement and for five years after the event 411 closeout by FEMA/FHWA. Records of costs incurred include the Contractor's general accounting records and the project records, together with supporting documents and records, of all subcontractors performing work on the project, and all other records of the contractor and subcontractors considered necessary by the Department of Transportation for a proper audit of costs. 24. Documentation of Project Costs: All costs charged to the project shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers, and any other documentation evidencing in proper detail the nature and propriety of the charges. 25. Inspection: The Consultant, the City and Department authorized representatives shall permit authorized agents of FEMA/FHWA to inspect all work, workmanship, materials, payrolls, and records and to audit the books, records, and accounts pertaining to the financing and development of the project. 26. Comprehensive mitigation programs: to include development of mitigation plan(s), staff training, cost benefit analysis, project management, environmental review and staff augmentation. 27. Other Services: Other Services as Directed by the contract manager. 8.9 Other Related Services DP&O will provide other related services as requested by the City. Such services may include, but would not be limited to, the following: Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 52 ® • Upon request by the City's Contract Manager, DP&O will provide Aerial Photographs of debris site. Photographs will be extremely sharp and clear containing reference boundaries for location identification. DP&O may have to take several photographs to produce one acceptable quality photograph. If the photographs delivered are not of sufficient quality, as determined by the city's administrator, the city will not be obligated to pay for the flight and photographs. If DP&O and city agree, photos may be retaken at DP&O's expense. Photographs will be delivered to the city within 5 business days of order, weather permitting. • Assist the City in obtaining any necessary permits, licenses and certificates as may be required to perform debris management work and in clarifying and resolving any compliance issues. • Provide training to City staff as directed by the Project Manager. • Be prepared with appropriate supervisors, staff, and watercraft to oversee clearing of debris from canals and waterways. DP&O can provide other disaster recovery services as follows: Document Management System Development DP&O brings exceptional capabilities in developing a document management system that aligns with the reimbursement process for multiple funding agencies and is setup to make the closeout and auditing process seamless. Our Team understands the importance of integrating the required document control systems for closeout and audit early to minimize the potential for FEMA rejection of or later funding de- obligations. DP&O can assist with all Disaster Recovery FEMA required documentation per FEMA categories A-G per FEMA reimbursement criteria and OIG audit tips: this includes Force labor ( time ledgers, payroll), Force equipment ( daily equipment sign in out sheets), Materials, Rented Equipment, Contractors & Mutual Aid (areas worked, daily logs, invoices); Solicitations and Contract Awards; College proof of Assets ownership; Leases & Maintenance agreements; blueprints; inspection reports and Maintenance notes; Damage assessment with pre- disaster status/condition of asset. DP&O Team can assist with gathering, validating, and reconciling records for the following but not limited to: • Damage Assessments Documentation • Force Labor Records Review • Employee Additional Recovery Roles • Force Equipment Records • FEMA Cost Code Assignment • Cost Code • Equipment with FEMA Cost Codes in Excel • Worksheet (PW) Forms • Materials Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 53 41110 All recovery material will be reconciled as follows: • Pre—Disaster Existing Inventory: will be reviewed and reconciled with purchased materials used for recovery and those purchased for restocking inventory. • Policies (Payroll and Insurance) -All payroll,overtime policies will be reviewed for federal compliance with overtime pay and comp time for key management. • Insurance- an available copy of insurance policy for all assets claimed and the schedule of values with deductibles. •Be reviewed and included with disaster documents: a copy of any lease agreements, or maintenance agreements for items claimed for FEMA reimbursement showing maintenance responsibility of the assets claimed for damage repairs; and any staging properties, or buildings temporarily leased as a result of the disaster and claimed with disaster reimbursements will require copy of leased agreements. • Donated Resources- all donated resources and volunteers will be gathered, reviewed and included for reimbursement advantages. • This log will be used to calculate the Donated Resource credit the applicant will receive to reduce the 12.5% share of the project cost • DP&O is capable of coordinating and performing communication with appropriate Federal, State, and Local Agencies on behalf of the College, as directed by the College. We are committed to represent Miami Dade College through the Federal Management Agency's (FEMA) Public Assistance (PA) Program and other federal and state programs, to ensure full compliance with all Federal, State, and Local laws in order to limit any subsequent audits and reviews, and to minimize impacts from future disasters. In Phase I of our recovery approach we will identify every opportunity for College to qualify and submit projects for Hazard Mitigation and CDBG Grants. We are experienced with the recent changes made by FEMA to the Public Assistance Program through the "New Model" announced in January 2017 and are very familiar with the Florida PA portal and the FEMA Grants Portal and their use. • We will coordinate and represent the College, as requested, at FEMA meetings and inspections providing the dedicated FEMA Program Director or Project Manager designated to the project and Engineering representative. • We will identify and confirm with FEMA all expenditures eligible for reimbursement under FEMA categories A-G and provide all necessary to support to coordinate FEMA/State Project Worksheet (PW) submittals review. • The Project Manager and Principle will ensure that for each meeting all FEMA/State items reviewed and approved, or obtained for review and approval will be documented on a "Miami Dade College Recovery Submittals Received or Approved Sign off sheet" with date and signature of State and FEMA. !r Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 54 • All of our efforts will be to help the College maximize reimbursement dollars and decrease delays in receiving reimbursements, bringing the Community increased and more efficient economic recovery. • We will review best disaster reimbursement options per "Section 428 Sandy Recovery Improvement Act" 2013, for Accelerated Debris Removal and Permanent Work as the following pros and cons exist: • If needed and as directed, DP&O can prepare permitting requirements required for the debris removal and/or disaster recovery efforts. DP&O has prepared numerous permits for Temporary Disaster Debris Management Sites (TDMS) in both the State of Florida and other states. Most recently DP&O permitted three (3) DDMS sites in Miami- Dade College for Hurricane Irma. The debris removal, reduction and disposal sites were all monitored by DP&O as well as the load site, DMS site and haul-out monitoring performed by DP&O. • DP&O is experienced at with the rules, regulations, record keeping and monitoring requirements of FEMA, FHWA, NRCS and other federal, state and local public agencies associated with debris removal and recovery efforts. DP&O has obtained permits and established disaster management sites and TDSRs on numerous occasions. As stated in Subsection 5 above, DP&O has deep and recent experience in permitting DDMS and TDSR sites. • DP&O is fully capable to assist the College in the preparation of all reports, 411 documents, and records as may be needed to be filed with the appropriate Federal, State, or College agency. DP&O will utilize the WebPR2 program to provide the supporting documentation for the preparation of reports, documents and records needed for filing with the appropriate Federal, State agency. • Initiation of Damage Assessments. Assessment and justification of damages is often where funding opportunities are missed. During DP&O's rapid response phase we will focus on identifying resources necessary to properly document damages. Whether staff are needed that can assess bridge and road damages, impacts to your shoreline, impacts to buildings such as firehouses or emergency shelters, etc., we have the staff to ensure these assessments are done accurately and quickly. We understand that engineers are needed to support the case for scope of repairs required. In addition, documentation of the pre-disaster status and condition of all assets is essential to qualify damages for FEMA reimbursement. Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 55 ® 8.10 OPERATIONAL PLAN Quality Control Components of DP&O's Operational Plan used for each project includes: A) Project Understanding and Kickoff Meetings B) Pre-event and Post-event Project Planning C) Communication D) Project Quality Control and E) Project Cost Control. This process has produced superior results for past projects. A) Project Understanding and Kickoff Meeting Upon contract award DP&O will schedule a kick off meeting with the City to discuss and plan a collective project vision to include the scope of work, tracking of costs, organizational structure and schedule expectations that will serve as a common bond, keeping team players together. B) Pre-event and Post-event Project Planning Successful project planning is based on close interaction between DP&O and the City's Representative and the debris removal contractor(s). DP&O will assist the City with development of a Debris Management Plan or update to an existing plan that details the pre- event and post-event planning with the City. After meeting with Department Staff DP&O will develop and implement detailed work assignments for key project staff. DP&O will develop intermediate objectives and milestones. If necessary, DP&O will also focus on developing the Temporary Disposal Site Management Plan, Project Safety Plan as required by applicable regulations, developing hazardous material containment areas, and various other logistics required to properly collect, remove, haul, reduce and dispose of the reductions. In addition, final site clean-up and restoration plans will be developed as part of this component. C) Communications & Meetings DP&O's Project Manager and Project Principle will establish avenues of communication with the City's Representative and Debris Removal Contractor, at the contract award. Regular communications, starting with the initial project meeting and continuing through City training, information/resource upgrades to Pre-event Planning will ensure that work progress is fully staffed, monitored and reported. Documentation of all communications will be in the form of published meeting minutes, monthly progress reports, and/or telephone conversation records. The success of this project will be contingent upon maintaining a continuous line of communication and understanding amongst the Project Team (including subcontractors) and City's representatives. • We also recognize the importance of maintaining open communication with other City contractors so that we can be sure our work processes are never in conflict. If a problem arises, we are always willing to do all we can to facilitate the success and timeliness of all parties involved. DP&O will maintain a continuous presence during the entire disaster debris removal and recovery process and will coordinate daily with the City's and the debris removal contractor(s) to coordinate the monitor staffing and placement. During periods without a disaster, DP&O will meet with the City and City Debris Removal contractor annually, to ensure readiness in any event. This meeting is recommended to occur prior to the hurricane season. ® Throughout the execution of the City's Debris removal tasks DPO will meet with City Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 56 • representatives as directed by, and coordinated with, City and the Debris Removal Contractor and we will attend all regular progress/coordination meetings, as required. DP&O will provide City minutes of all meetings to the within 24 hrs. after the meeting and with follow up items if necessary. D) Project Quality Control The Disaster Debris Project Manager and President, hold the ultimate responsibility for quality control of the work performed by DP&O's Project Team and all debris removal contractors. Their final review and approval of all work products is the last step in a series of checks and balances that ensures refinement and review of the work as it progresses. As with any project, effective QA/QC starts with identification of project roles upon initiation, which is a key element to our standard QA/QC program. Further, oversight and support will be provided from levels within the project organization. When a storm is impending (assuming prior notice is available), the City will contact DP&O and our staff will be on a 24-hour alert from this point forward. All communications (two-way radios, cell phones, E-mails, fax numbers) and support subcontractor's equipment, supplies, will be verified. DP&O will verify, assign and mobilize all resources as needed, to secure staging areas, based on storm movement and agreement with the City officials. E) Project Cost Control At DP&O, cost control is a key facet of our success. We pride ourselves in our ability to complete projects within or below project budgets. We have a history of satisfied clients that have come to rely on our abilities to complete projects within an established budget. We can accomplish this by our established, computer-based, cost control system. All labor, other direct costs and subcontractor costs are input into the system via labor time sheets, expense reports and subcontractor invoices. This information is then available to our staff as project reports guide the project manager in assessing the financial status of the project. These reports provide the project manager with the necessary information to identify cost variances and implement corrective actions. Controlling costs begins with the initiation of each project at DP&O. At the beginning of a project, the Project Manager and Finance Director provides each member of the Project Team with an agreed upon number of hours within which each task is expected to be completed. Daily project meetings provide each Project Manager with the required feedback to anticipate whether the expected labor expenditures will meet the project requirements. DP&O's response to the recovery process will be immediate, rapid, efficient, with acceptable cost controls, - accountability procedures, with written reports and submittals in place, to assure that the College will have the means to be reimbursed for all eligible disaster recovery costs from appropriate Federal and State Agencies. DP&O shall mobilize personnel for this task and shall be fully mobilized to begin debris monitoring operations within 72 hours following the day of the disaster. The purchase orders to DP&O may include, but not be limited to Monitoring Activities pursuant to Local, State, and Federal Rules and regulations and City's requirements, assistance and input to the updates to the above-mentioned plans as needed, as well as new purchase orders for financial , ® Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 57 modeling and monitoring for advance forecast and readiness plan/planning as assigned may be requested by the City. 8.10.1 Loading Site Monitoring 1. DP&O will supply load site monitors; the primary function of the Loading Site Monitors is to approve debris load tickets for eligible debris cleared and removed at locations designated by the Debris Management Center. 2. DP&O will, with 24 hours of notification, be prepared to provide qualified on-site personnel to monitor debris removal operations throughout the City. Additional sites may be added as debris removal efforts increase. Each loading site will operate, at a minimum, approximately 12-14 hours per day, 7 days per week. Exact number and location of loading sites will be determined by the Debris Manager in coordination with the debris removal Contractor. a. DP&O may have Loading Site Monitors stationed at designated "Control Points" chosen by the debris removal Contractor and coordinated with the Debris Management Center the day before beginning the work. The number of"Control Points" must be kept to a minimum and be located at a safe site along the primary haul road to the designated debris management site. DP&O must be prepared to provide a minimum of two (2) Loading Site Monitors to be stationed at each "Control Point." Each truck driver will provide a load ticket that validates where the material originated and that it is eligible for pickup. Load tickets will be completed in accordance 01111/ with established procedures and as a minimum contain either a street address or the nearest intersection to be valid. The volume of debris hauled will be estimated at the debris management site by the City's Debris Management Site Monitor. b. The Loading Site Monitors will accurately and legibly complete tickets (electronically and/or manually) provided by the driver to verify: • Date • Preprinted Ticket Number • Truck Number • Truck Capacity in Cubic Yards • Load Size, either in Cubic Yards or Tons (including percent full and certified capacity) • Truck Driver's Name & Company Name • Debris Classification: o Mixed o Vegetative o Construction & Demolition Debris o Other • Zone/Sector • Dumpsite Location and Destination • Loading Time (from work site) 0 • Loading Site Monitor's Name and Signature Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 58 ® • Loading Location by Full Address or Nearest Landmark • Any other information required by the City or deemed pertinent by personnel providing the information. 3. DP&O will provide all management, supervision, labor, transportation, mobile communications equipment, all safety equipment, digital cameras, video cameras, and other equipment necessary to initiate debris load tickets to document the removal of eligible debris from public access roadways, public rights-of-way, and public property within the City. 4. DP&O's staff is bilingual and requires that all Loading Site Monitors will speak proficient English, be a minimum of 18 years of age and have a valid driver's license issued in the United States. 5. DP&O mandates monitor training for all Supervisors and all identified Loading Site and Tower Monitors before working on the project and performs a daily site briefing and debriefing at end of day. Additionally, all monitors will attend a training session to be conducted before the start of the first shift. Training will be the responsibility of DP&O and will be approved by the City. 6. All DP&O monitors will be capable of working in an outside environment and be able to climb a staircase ladder of 10 feet high. 11 8.10.2 Disaster Response Administration and Documentation DP&O will provide a Project Manager that will be responsible for overall communication and coordination of debris monitoring activities. The Project Manager and other key personnel will report to the location designated by the City's Public Works Emergency Management Coordinator / Assistant Director within twelve (12) hours of Notification of Need. Commencement of work shall begin within twenty-four (24) hours of issuance of Notice to Proceed. The City may issue Notice to Proceed twenty-four(24) to forty-eight (48) hours prior to a storm event depending upon the magnitude of the event to allow sufficient time to prepare for commencement of operations. In addition, DP&O will provide an experience Roving Field Operations Manager who shall be at a location specified by the City The DP&O Project Manager and Roving Monitor will supervise the overall monitoring activities of debris contracts and manage the DP&O monitoring team(s). The management and process oversight tasks will include, but will not be limited to: • Coordination of daily briefings, reporting of work progress, staff assignments and other key items requested by the City. • Scheduling, dispatching and logistical operations of all debris monitor staff, including debris monitor supervisors, debris monitors, tower monitors, QA/QC reviewers and administration/data entry • Selection, hiring, training and deploying, monitors, tower monitors, debris monitor Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 59 ® supervisors, data entry and administrative staff, and QA/QC reconciliation personnel will be conducted by DP&O from available local residents. DP&O is committed to hiring from the local talent pool on every contract. • Scheduling assignments of monitor teams with debris contractor crews for both debris removal and leaner/hanger/stump removal. Each debris removal contractor crew will have at least one monitor per crew. DP&O will be sensitive to the need for flaggers when debris removal is in a congested or busy area and provide flaggers for safety of the operation. All monitors and flaggers provided by DP&O will be provided with hard hats and reflective vests meeting OSHA standards. Monitor and flagger attire requires long pants and closed toed shoes. • Truck placards are placed on each debris removal hauling vehicle at the time of truck certification. These placards are adhesive and are destroyed if attempted to be removed. • DP&O will track the location and coordinate the placement of monitors with City personnel and respond to issues or problems that may develop in the field, including citizen complaints or damage to commercial or residential property claims as a result of debris removal activities. • DP&O monitors will record all locations by GPS coordinate and where possible the street address of all debris collected. DP&O will post maps in a central location specified by the City that indicate the City Specified Debris Zones that will be updated by 10:00 am that indicate the progress of debris removal in that area. • DP&O debris monitor supervisors will conduct safety inspections on a regular, predetermined or random basis of monitors, flaggers, debris pickup locations and trucks/crews to provide additional assurance that proper safety oversight is performed. Corrections will be made immediately and documented. • DP&O monitors and debris monitor supervisors are encouraged to make recommendations regarding improving the efficiency and progress of debris removal activities. DP&O consistently reviews the debris volumes being hauled and notes any crews or locations where progress falls below expectations. The DP&O debris removal planning process involves the City and debris removal contractor on a daily basis to ensure the most effective and efficient debris removal within each area with consideration of important factors such as: key access routes through the City that are not FHWA owned, primary routes for emergency and essential vehicle traffic and areas in which there are critical facilities as identified in the City Debris Management Plan. • The DP&O Project Manager will provide assistance to the City in responding to public concerns and comments, as requested. • The debris monitor supervisors and Field Operations Manager are responsible for reporting suspected contractor and subcontractor noncompliance with the City debris removal contract. The debris removal contractor has primary responsibility for ensuring compliance of their subcontractors to their contract, in particular, for such requirements as vehicle insurance and company general liability that are required as flow down provisions from the City's contract with the Debris Removal Contractor. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 60 410 • DP&O conducts periodic scheduling and meetings with field staff and contractors as necessary to ensure the smooth and efficient progress of debris removal and to highlight areas in which problems and issues have arisen so that appropriate corrective action is implemented. • Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission to the City for processing along with all debris removal reconciliation records. • Documenting all leaners, hangers and stumps before, and during removal. • Selection and permitting of TDMS locations and any other permitting/regulatory issues as necessary. • Scheduling work for emergency team members, staff and contractors • Hiring, scheduling, and managing field monitoring staff and or training staff for monitoring. • Monitoring/Managing recovery contractor operations and making/implementing recommendations to improve efficiency and speed up recovery work. • Assisting the City with responding to public concerns. • Analysis of Debris Recovery Operations and providing daily status reports. • Certifying contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring. • Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission to the Citys for processing along with all debris removal reconciliation records • Tracking/Entering load tickets into a database application with GPS coordinates per FEMA requirements. • Digitization of source documentation (load tickets...); Development of maps, GIS applications, etc. as necessary. • Development of Operational reports to keep the City informed of work progress. • Documenting all leaners, hangers and stumps before, and during removal. 8.10.3 Collection Monitoring & FEMA Compliance DP&O will continuously monitor activities of the debris removal contractor and its field staff to ensure ongoing compliance with applicable rules, regulations, policies, and guidelines of FEMA, FHWA, NCRS, and any other applicable federal, state, and local agencies at the time of the debris-generating event. DP&O,based on its intimate familiarity with the FEMA Debris Removal and Debris Management guidelines as well as the FEMA Public Assistance Program Guidelines, 411 including the"New Model" PA Program recently announced,will ensure that activities conducted in Category A, Debris for Miami Dade City will meet the eligibility for reimbursement by FEMA. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 61 4110 DP&O will review the contract with the Debris Removal Contract for compliance with 2 CFR Part 200.317 through 200.326 to provide additional assurance of the eligibility of the contract for FEMA reimbursement and will immediately alert the City of any areas that may be suspect in the contract. DP&O will ensure that each debris removal contractor crew, whether picking up debris or addressing hazardous limbs (hangers) or dangerous trees (leavers), is provided with at least one monitor who is recording the activities on the aforementioned logs and taking photographs to ensure that FEMA and FHWA reimbursements are not adversely affected. DP&O utilizes an Automated Debris Management System (ADMS) to ensure greater accuracy and correctness in the load site as well as debris management site monitoring processes. In addition, DP&O also utilizes the multi-page debris Load Tickets to ensure that a failure in the ADMS, though unlikely, does not affect the accurate and complete collection of load site or debris management site data. 8.10.4 ADMS /Manual Methods The monitoring process to be used by DP&O for the City that includes both the ADMS and manual Load Ticket preparation (See Attachment 1 Sample Load Ticket). DP&O will thoroughly train monitor personnel on the use of the ADMS and the preparation of the load ticket but continue to do regular in field training to ensure that the monitor activities are operating smoothly. DP&O 4111 will have a data management technician observing the ADMS data sent to the DP&O Disaster Claims Management System (WebPR2) to ensure that the ADMS is working properly and field staff are properly using the equipment. DP&O fully trains the field staff on the requirements associated with their position, the requirements of debris removal and the need for proper documentation in accordance with the DP&O forms and tickets that comply with FEMA and FHWA requirements. We anticipate that disaster debris removal activities for the City will be derived from the grid/zone assignments. Areas will be based on priority and accessibility. The zones will be equitably established to ensure timely progression throughout the affected area. The crew size and resources will be adjusted or modified as needed during removal phase. DP&O will always seek ways to improve efficiency during the debris removal process. For example, during debris removal, the eligible debris may be deemed cost effective to take directly to a permitted landfill for disposal field. DP&O will provide one (1) Field Quality Control Staff to oversee the load site monitors. Two load site monitors will be stationed at each control point per requirements stated in the RFP. This team will monitor the recovery contracts for contract compliance, efficiency, and regulatory compliance. The team provide daily feedback and reports to DP&O who will report the feedback and reports to the assigned representative(s). All Field Team members shall be equipped with cameras, mobile computers, smartphones, GPS units having an accuracy of three (3) meters, as well as required safety equipment (hard hat and reflective vest, as a minimum). Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 62 1) Verification that debris being picked up is a direct result of the disaster. 2) Ensure that ineligible debris, i.e. debris on private property or on non-City roads, is not collected by the debris removal contractor, unless directed in writing by the City. 3) Verification that the contractor is working in their assigned contract areas. 4) Stopping work in progress, if necessary, to take corrective action for work not being performed or documented in the appropriate manner. Such work will be evaluated for nonpayment. 5) Inspecting work in progress to ensure that removal efforts include debris of the proper type in the proper areas. 6) Ensuring contract compliance for performance issues and reporting to the City and debris contractor for areas of suspect compliance. 7) Maintain all photo documentation of debris removal trucks and activities, specifically of the hazardous stump removal process, hangers, leaners, or tree removal and/or other special or unusual occurrences in the field. The team shall photograph every stump, leaner and hanger and enter into a photo journal by day and by zone. 8) Document and report to the City damages which occur on public or private property as a result of debris removal operations. 411111 9) Ensure that contractor is working in compliance with all federal, state, local safety regulations appropriate for the task being performed ADMS Load Ticket Process Development The management of documentation is critical for the efficiency of any project. DP&O employs an "Automated Debris Management System" that has the ability to accurately collect and store data collected in the field or at the Debris Management Site. Where internet connectivity is available the units maintain asynchronous communication with DP&O Disaster Claims Management System (WebPR2) or in the event that internet connectivity is not available or is not secure the units are able to store the data and synchronize with the WebPR2 at the end of the day. The units store all data collected during the day regardless of internet availability which allows the WebPR2 to perform a comparison to data received to eliminate corrupt or missing data. In addition, DP&O also maintains the multi-page paper ticket form (See Attachment 1- Sample Load Ticket) to ensure a failure proof debris monitoring and management process. These paper load tickets are managed in the traditional fashion by the Load Site Monitor and the DMS/Tower Monitor and ensure the ability to have a paper trail independent of the digital data obtained via the ADMS. At the end of each day, all the tickets for the loading and disposal of debris will be matched and 0 compared and a printout of the ADMS used to cross-check the ADMS data. Remaining copies will be separated and filed for DP&O, FEMA, and Extra copy. DP&O will maintain the originals for Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 63 ® the City. DP&O will enter these tickets into a spreadsheet and/or database for tracking project quantities which is necessary for Contractor payments and FEMA reimbursement. DP&O has a well-established process and load tickets that comply with the City, FEMA, FHWA and other applicable federal, state and local agencies requirements for multiple "NCR" type forms allowing copies to be provided to the vehicle driver for documentation of the load and to the Contractor for their reconciliation process. The original tickets are maintained by DP&O on behalf of the City and are reconciled on a daily basis and entered into a database for data retention and future reconciliation of debris contractor invoices. The DP&O Load Tickets, (See Attachment 1 — Sample Load Ticket) include the following information: • Date &Time • Designation of"Push," first pass, second pass, and subsequent passes • The GPS location (mandatory) and the street address of closest property, if available • Type of Debris • Vehicle Number • Vehicle Capacity • Percent of Volume Full, to be completed by the Tower Monitors • Driver Name (printed) and signature • Field Monitor name (printed) and signature • Name of Subcontractor • Tower monitor name (printed) and signature 8.10.5 TDMS Site Selection, Site Management, Monitoring Selection and permitting of TDMS locations: DP&O can assist the City in locating land and the selection of the most cost-effective debris reduction method. DP&O will verify that a sufficient number of TDMS to accept and process all eligible storm debris are available. DP&O will document and monitor the maintenance of the TDMS entry and exit roads for the entire period of debris hauling, including stone for any roads requiring stabilization for ingress and egress. Site Management/ Security: DP&O will verify that the disposal of all eligible debris, reduced debris, ash residue and other products of the debris management will be in accordance with all applicable State, Federal, and Local Laws. DP&O will document Disposal in accordance with FEMA protocol utilizing the Debris Collection/Disposal Ticket. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 64 410 DP&O can maintain 24-hour site security and supervision including 24-hour surveillance camera to ensure all debris staged and disposed of at the TDMS is delivered by the City Debris Removal Contractors (DRC) whose trucks have been pre-certified and are only hauling debris from the City right of way. This security officer will notify the police immediately in the event of a non-certified/ un-authorized contractor tries to enter the property. DP&O will ensure that all debris collected and disposed of will be monitored and documented for full eligibility for reimbursement. DP&O will provide Debris Site Monitors/Tower Monitors with the same ADMS device provided to Load Site Monitors and, in fact, the Load Site Monitor electronic ticket in the ADMS will be brought up on the Debris Site Monitor unit when the Truck/Crew number is entered or, if a barcode is used on the truck placard, the barcode is read by the unit. In addition, the Debris Site Monitor will be given the multi-page Load Ticket that was started by the Load Site Monitor to also be completed in accordance with the DP&O Debris Collection & Disposal Monitoring Procedures. These procedures require the completion of the Load Ticket (See Attachment 1—Sample Load Ticket)by the Debris Site Manager with a copy provided to the truck driver and the remainder of the tickets maintained by DP&O for daily reconciliation between tickets and also with the ADMS. This cross-check process virtually eliminates errors and loss of monitoring data and helps DP&O to ensure a full, accurate and complete accounting of all debris removal and disposal activities by the Debris Removal Contractor(s). The DP&O Field Quality Control Team,reporting to the Field Operations Manager, will provide oversight to ensure all field operations are conducted safely and in accordance with contract requirements. DP&O will also provide spotters and other staff, as needed to monitor the debris removal contractors for contract compliance, efficiency and regulatory compliance. These staff members, in conjunction with project management team, coordinate logistics of the debris management site(s) with City Staff and law enforcement to ensure safe and efficient traffic flow and proper handling of load tickets in compliance with all of the applicable requirements. DP&O will observe all vehicles entering and exiting the disposal site(s), ensuring only vehicles certified in accordance with Section F below are permitted to enter the disposal site. DP&O will ensure that debris reduction sites have positive access control and security 24/7 during debris removal and disposal activities. Debris Site Management Monitoring tasks include but not limited to: o Monitoring type of waste prior to entering debris management site; • Disposal Site /Tower Monitors will estimate the volume of loads on percentage basis of debris collection vehicles and update the Load Ticket with the required information documenting the load; ® o Ensuring safety and security of debris management site; o Document and report activities to the City which may require remediation, such as fuel Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 65 • spills, hazardous materials, and other similar environmental concerns; • Document and report to the City any violations of the Department of Environmental Protection's (DEP) debris site conditions. If DEP debris site conditions are violated, the Contractor shall oversee tasks sufficiently to satisfy the remediation performed by the Debris Removal Contractor. • Monitors will ensure that accurate, legible, and complete documentation is provided through load tickets and other logs and reports, as required. • Certify completeness of all load tickets that enter into a disposal site; • Exit Site Monitors shall ensure all outbound trucks and trailers are fully discharged of load prior to exit of the DMS. 8.10.6 Debris Estimation There are a number of methodologies used to estimate possible debris volumes of both vegetative and Construction & Demolition (C&D) debris resulting from disasters. The City DMP will contain an estimate of the estimated debris loads for vegetative and C&D from tornados, EF 1 to EF 5 and hurricanes from Category 1 to Category 5. This estimate is based on the U.S. Army Corps of Engineers model that considers such factors as the wind speed (loading) by event category, population density and amount of vegetative cover. This model provides a reasonable estimation to guide initial deployment of number of assets to begin debris removal activities post- , event; however, a post-event assessment is still required in order to properly estimate the pockets of higher debris concentration and best locations for the DMS (DMS)/ (Temporary Debris Reduction and Staging (TDSR) site(s)). This assessment method provides a reasonable confirmation of the Debris Management Plan estimates but more importantly provides a better estimation of areas where immediate attention and focus must be made. DP&O has utilized a drone in former contracts where the debris hazards and volumes were so immense and limited access. The drone for this project was approved by the FAA in a special permit and the cost of the drone team and drone data collection was approved by FEMA for reimbursement. DP&O will recommend the best methodologies to the City to perform the post-event debris damage assessment to properly and more accurately characterize the debris quantities and locations. 8.10.7 Debris Removal Vehicle/Equipment Certification All DRC equipment shall be certified and accounted for prior to any debris removal task. All debris load/hauling vehicles will be measured and certified for cubic yard (CY) capacity prior to assignment for debris removal. DP&O will complete a certification of each vehicle using DP&O certification forms and documents (See Attachments 4, 5.and 6) to accurately record the cubic 111 yard volume. All DP&O forms and procedures comply with applicable guidelines (FEMA, etc.) Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 66 as follows: • Length, width and depth, or height of the bed area. Any height extension also will be noted. Also, a notation will be made if the vehicle has or does not have a tailgate. • The "as measured" gross volume in cubic yards. • Reduction from the gross volume for such things as wheel wells, doghouses, etc. that reduce volume areas in cubic yards to obtain the Net Volume in cubic yards. This net volume will be placed on the placard alongwith a unique assigned truck/crew number and the name of the Debris Contractor (not subcontractor or owner). • Vehicle tag or registration number of the vehicle and state of issue. • Vehicle manufacturer make and Vehicle Identification Number (VIN). • Owner name. • Driver of the vehicle name (printed) and signature, driver's license number and expiration date of the driver and state of issue. • A review of the vehicle insurance carried in the vehicle and that it matches the VIN. • DP&O employee performing the certification name (printed) and signature. • Date of certification. In addition to certifying the vehicle with forms, photographs shall be taken of each vehicle showing the vehicle number and type of vehicle. These photographs shall be attached with the certification. Original copies of these certifications including photographs shall be retained by the Contractor on behalf of the City. Original certifications retained by the Contractor on behalf of 4111 the City shall be turned over to the City upon completion of the project. Additional copies shall be provided to the debris removal. (See Attachment 4 — Sample Truck Certification Form). DP&O's documentation and truck certification process is 1-FMA approved. Adhesive placards are affixed to each certified vehicle that provide: name of Debris Contractor, the unique vehicle number such as "DT101," etc. and the certified net volume in cubic yards. These placards are adhesive and cannot be removed and affixed to another vehicle.These placards are able to be photographed by the Debris Management Site Monitors/Tower Monitors as well as by the DP&O Automated Debris Management System (ADMS) when a barcode is added to the placard. Based on the storm generated debris amounts and the required crews/trucks, several truck certification teams should be assigned to eliminate lines of trucks causing traffic hazards and allow the Debris Removal Contractor to commence debris removal quickly and effectively. The majority of the vehicles presented to DP&O for certification will be certified and placard applied at the time of certification and the vehicle released for assignment at that time. DP&O has very little delay in its vehicle certification process as time is of the essence to begin debris removal. 8.10.8 Debris Removal, Reduction, & Disposal o Debris Removal Load/haul ticket ledgers—We will obtain and review daily Debris load/ haul ticket ledgers and ensure they have been reconciled for duplicate and or missing 40 load/haul tickets. Reconciliation identifies any discrepancies between load/haul cubic yards and actual debris quantities, and debris removal invoices will be reported to CITY Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 67 0 for debris removal invoices corrections. Additionally, ticket ledgers will be spot checked for a truck certification haul (cubic yards). Load haul tickets will also be validated and spot checks for accuracy per ticket ledgers. • TDSRS Final Haul out to permitted disposal facility-final haul out ticket ledgers will be reviewed and reconciliation with actual disposal facility ticket ledgers to identify any discrepancies between debris quantities hauled and disposed. Spot checks on final haul out tickets and disposal tickets will be performed for accuracy and per FEMA compliance. • Additional Debris Removal documents to be reviewed and validated include the following: -Truck Certifications and Truck Certified Cubic Yards -Maps and or streets of Emergency Roads clearing -Debris Removal Progress maps and priorities per City Debris Management Plan -Photos and GPS locations -TDSR permit- Baseline report and TDSR closure report. Leaners, hangers, and stumps, - all leaner, hangers, and stumps will be documented per FEMA requirements and reconciled with Debris removal invoices, per contract cost items and per monitor logs data. DP&O will validate leaners, hangers, and stumps compliance for 1-EMA documentation including: photographs, GPS locations, quantities and sizes. All aforementioned reconciled and final Debris removal and monitor documents will be filed manually and electronically and submitted with FEMA Category A Project Worksheet Submittal Forms and separated per FEMA reimbursement dates 0-30 Days, 31-60 Days, and 61-90 Days or per Disaster Dates of reimbursement. 8.10.9 Operational Reports & Record Documentation The DP&O Project Management team will prepare and submit operational reports to the City representative(s) throughout the duration of the debris removal operations. Daily reports shall document the debris contractors' activities and progress from the previous day and shall be submitted by 10:00 a.m. to the City's Public Works Emergency Management Coordinator. Each daily report submitted will contain the following minimum information: • Contractor Name • Contract Number • Reports to delineate production rates of crews and their equipment, progress by area/number of passes performed and estimations of total quantities remaining in the present pass, time to completion, and daily cumulative cubic yards of debris removed, processed and hauled. This reporting is due no later than 10:00 a.m. the following business day. o Number of DP&O debris monitors assigned according to the number of debris 411 removal contractor vehicles. Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 68 • Outstanding issues requiring resolution. • GIS mapping data updates and digitized reports • Data exports should be at least monthly and utilize Excel or another format acceptable to City. DP&O will review, reconcile and validate debris removal contractor(s) invoices prior to submission to the City for processing and payment. 8.10.10 Database Reporting Disaster Financial Management and maintaining separate Disaster accounting costs records is required by FEMA for federal disaster reimbursement and is one of the most important aspect of FEMA PA Program project compliance. FEMA recommends that an applicant should begin to record emergency response and disaster recovery actions before the President declares a disaster. Similarly, the Office of Inspector General confirms that an applicant accounts for FEMA project expenditures on a project-by-project basis according to federal regulations. Federal Grant Programs require separate grant management and maintaining separate accurate accounting of grant funds allocations and project records. DP&O will collect,audit,reconcile and ensure the accuracy and completeness of all debris removal data. This data and associated documentation will be digitized and stored in appropriate formats for use in the PA reimbursement process. All documentation and data produced by DP&O will be in compliance with the requirements of FEMA,FHWA and other applicable federal, state and local agencies. The DP&O- DCMS platform will provide the transfer of data to the City, this will include information on debris removal including, but not limited to: load ticket information, vehicle certification information, stump removal information, hanger removal data, and leaner removal information, and determination of pass status (i.e. push, first pass, second pass, and subsequent passes.) This data shall provide a record all information regarding a City facility and/or street address within the City. The data created by DP&O will be provided to the City at the conclusion of the event in a type and format per City's selection. 8.10.11 Payment Monitoring We have a history of satisfied clients that have come to rely on our abilities to complete projects within an established budget and ensure that other contractor costs are in compliance with their contract and fully reconciled to the work performed. We can accomplish this by our established, computer-based, cost control system. All labor, other direct costs and subcontractor costs are input into the system via labor time sheets,expense reports and subcontractor invoices. This information is then available to our staff as project reports guide the project manager in assessing the financial status of the project. These reports provide the project manager with the necessary information to identify cost variances and implement corrective actions. 411 Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 69 DP&O will review and validate debris removal contractor(s) invoices prior to submission to the City for processing and separating in compliance with requirements of FEMA, FHWA, and all other applicable federal, state, and local agencies. The City will ensure that all invoices from the debris removal contractor(s) are directed to DP&O for review, reconciliation and recommendation for payment or modifications. DP&O will review the invoices submitted within 14 days of receipt provide the City with a recommendation to accept or reject. DP&O shall issue in writing to the City and the debris contractor, the basis for its recommendation acceptance or rejection of invoices. If the invoice is rejected,the letter shall state a detailed reason for the rejection. Only 100 percent accurate and complete invoices will be forwarded to the City for payment. As directed by the City, DP&O will provide staff members to assist with public telephone inquiries and complaints. The staff members shall log all customer calls and maintain a status log toward the resolution of each call. Staff members shall log all damage complaints concerning the debris removal contractor(s) separately. These damage complaints shall be forwarded to the City Debris Manager by the DP&O Project Management team to be resolved with the debris contractor. A weekly log of such complaints and their resolution shall be provided to the City. 8.9.12 Public Information Assistance DP&O will provide regular status updates to the City for public information use as directed by ® the City. DP&O staff members provided to assist with public telephone inquiries and complaints at the City's' request will log all customer calls and maintain a status log toward the resolution of each call. DP&O staff members shall log all damage complaints concerning the debris removal contractor(s) separately. These damage complaints shall be forwarded to the City Debris Manager. DP&O recognizes the importance of communicating accurately and in a timely fashion to the public with information regarding the debris management activities. DP&O will assist the City by providing current and accurate information regarding debris removal progress. • A weekly log of such complaints and their resolution shall be provided to the City. As part of the identified scope for the Debris Monitoring activities DP&O expects to provide oversight of the City's debris removal contractor(s) and related operations including, but not limited to, tree trimming, stump removal, vegetative debris, and removal, reduction, and hauling of construction and demolition debris(C&D). We are dedicated to attend and represent client for all FEMA and State meetings, site inspections, records review and will negotiate on City behalf to ensure City obtains all eligible disaster reimbursement. 8.11 Operational Plan and Response Times Plans Summary for Monitoring Debris Recovery & TDSRS. Below please see our Operational Plan and Response Times Plan Summary for Monitoring Debris 4111 Recovery & TDSRS. Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 70 Time Task .Deliverables/Milestone - -- Pre-Disaster,Non-Billable Items'(Preparedness and Mobilization Strategy) _. H-96 Review capabilities and ensure adequate resources • Contact the City and initiate a communications schedule • Review the City debris plan and prepare assets for activation. 96Hours:96 Hours • Verify SWA TDRS Permit,Site status,Activation 41kefore disaster) • Discuss deploying project manager of the City • Maps Review and Priority Routes(Construction) • Run initial models to estimate impact and resource needs (Travel Logistics). • Communications Capability(Satellite) • Contact pre-screened City debris monitoring workforce H-72 ADMS equipment,monitor forms.all Debris • Verify and update staff and quantities mobilization. Supervisors and Monitoring staff notification and check in. H-48 Monitor storm track and continue preparations • Continue communications with College staff • Confirm staging location to mobilize resources • Prepare project assets and begin base camp logistics coordination (Personal Protective Equipment) H-24 Prepare final reports • Certify emergency road clearance equipment(in coordination with the debris removal contractor) • Coordinate documentation of emergency push activities. j-1:14 Response_&Mobilization - • - --- • —f H+12 Hrs. Within 12 Hours of Notice to Proceed(NTP) • Mobilize DP&O Project Manager and other key staff (12Hours post disaster) 11+24 Hrs. Commence work per City work orders • Begin 70-hour emergency push and restore critical roadway passage. Mobilize to Field Operations Center(FOC)Debris • Begin post 70 hr.emergency road clearing per City DMP. Monitor Supervisors.Monitors and ADMS equipment • Document time and materials for Emergency Road Clearing • Coordinate with EMC staff to conduct preliminary damage assessments if requested • Begin mobilizing DP&O pretrained local monitors • Initiate debris management site(DMS)opening H+48 Hrs. Emergency Road Clearing/Damage Assessment • Continue emergency push • Continue preliminary damage assessment • Develop debris cost estimate for the City 11+72 Hrs. Disaster Debris Vehicle Certification/Site Preparation • Certify disaster debris vehicles • Verify DMS Site permits and operations. • Verify disposal site availability and possible delays • DMS towers and establish site flow if required due to deficiency • Conduct training/safety sessions for monitors • Open public drop-off sites if requested 11+96 Hrs. Begin Debris Collection Monitoring Per work orders • Assign monitors to load haul crews,leaner and hanger removal crews. obtained from FOC • Assign monitors to DMS locations • Assign supervisors to monitors per debris zones • Meetings with all stakeholders as requested. • Implement QAQC of leaner hanger photos and ticket processing • Initiate daily.ticket reconciliation with debris removal contractor PHASE IT Recovery(Debris Hazards Removal;Debris,Management) - Week 1+through ROW Debris Collection Monitoring per work orders • Continue ROW debris collection project completion obtained from FOC • Issue daily reports/GIS maps • Hold daily meetings with the City and debris removal contractors as required • Provide citizens/community debris management hotline(if requested) • Determine which special projects are required (hazardous trees, waterway debris removal, private property debris removal, etc.) and prepare eligibility request • Implement QAQC of leaner hanger photos and ticket processing • Initiate daily ticket reconciliation with debris removal contractor Week 1+ Documentation Management • Provide ADMS reports real-time monitoring access • Daily Reporting of quantity and cost • Review truck metrics and inefficiencies provided by ADMS- • Obtain Force labor,equipment.rented materials(if used)and reconcile with backup daily logs.Reconcile all contractor invoice&ticket ledgers with City Payments. 410 Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 71 SECTION 8. ATTACHMENTS The following attachments are provided and are referenced in the body of DP&O's proposal. Attachment 1 - Sample Load Ticket Attachment 2 - Load Site Monitor Checklist Attachment 3 - Disposal Site Monitor Checklist Attachment 4 - DP&O Truck Certification Form Attachment.5 -Truck Certification Register Attachment 6 -Truck Placard Attachment 7 - Sample Ticket Ledgers-Final Haul out, Load Haul, Leaner Hanger Attachment 8-TDSR Baseline Data Checklist Attachment 9 -TDSR Closure Checklist Attachment 10 -TDSR Sample Layout 411 4111 Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 72 Attachment 1 —Sample Load Ticket No.0001 Contracting Agency: Date: Subcontractor: Truck No. : Max.Load Capacity: CY Loading site: (Street or Intersection, city, City) Loading Classification: (check one) vegetative/woody C & D Mixed HAZ/Toxic white Goods HHW Animal Carcasses other(specify) Driver's Name: (print) ID # Loading Site Departure Time: odometer: 411 Loading Site Monitor: signature: ID # Disposal Site Location: Disposal Site Arrival Time: Odometer: Max Load Capacity x % Loaded = volume Hauled (CY) (CY) X % = (CY) Total Disposal Site/Tower Monitor: Signature: ID # NOTES: Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 73 Attachment 2—Load Site Monitor Checklist DEBRIS LOADING SITE MONITORING CHECKLIST Date: Arrival Time: Departure Time: Weather Conditions: Disposal Site Location: (Street Address or nearest intersection) GPS Location: N W Disposal Site Monitor's Name: (Print Name) Other Monitor's Name: (Print Name) (Signature) Loading Site 1. Is the Site Monitor filling out the Load Ticket properly? YES NO If NO,explain actions taken: 2. Is the Contractor loading eligible debris from the designated right-of-way (approx. 15' from curb)? YES NO If NO, explain actions taken: 3. Is the Contractor loading trucks to capaCity? YES NO If NO, explain actions taken: 4. Identify Contractor's truck numbers observed while on site: • • • • • • 5. Were photographs taken at the loading site? YES NO If YES, list photo log numbers: : : • • General Notes and Comments (Include observations within the general area as to overall clean-up activities. (Use reverse side if necessary.) 410 Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 74 ® Attachment 3—Disposal Site Monitor Checklist DEBRIS DISPOSAL SITE MONITORING CHECKLIST Date: Arrival Time: Departure Time: Weather Conditions: Disposal Site Location: (Street Address or nearest intersection) GPS Location: N W Disposal Site Monitor's Name: (Print Name) Other Monitor's Name: (Print Name) (Signature) Disposal Site 1. Is the Disposal Monitor filling out the Load Ticket properly? YES NO If NO, explain actions taken: 2. Is the Disposal Monitor attaching a copy of the Weight Ticket to the Load Ticket? YES NO 410 If NO, explain actions taken: 3. Are the Contractor's trucks loaded to capaCity? YES NO If NO, explain actions taken: 4. Identify Contractor's truck numbers observed while on site: • • • • • 5. Were photographs taken at the loading site? YES NO If YES, list photo log numbers: : : : • General Notes and Comments (Include observations of operations at the landfill.) • (Use reverse side if necessary.) Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 75 toAttachment 4-DP&O TrckCe§gcatio Form \ x • > 6 1- LU z z / 9 k .. ° o j O \ - , § " A CC oB of / L.cc§ / k LU ok - a. [ § 0 $ J Di . § z u Q § u § k. iu z I- § / Ce kla LU j .. � IX VI 0 \UJ 0 \ o § § @ <o k a E � : ) :ƒ ! Le _ t Z ! , el 0 ^ ' c. § e m fi < 0 g § \ 2 k \ ; v & _ n a- .. e z 1— "La \ \ .. 2 k . • ( IA t.07 & t zz 2 0 \ \ mak ' % ) § -®\7 \ ^ \ k L �c. J. 0 E « ` § R tk > o o o Z ` § M CC / 2 \ A H. flifl � �h.Ha —E§ wo S erPrgram & Operations,ons, Inc. Request for Proposals Disaster Debris Monitoring No. 18-403 76 Attachment 5—Truck Certification Register TRUCK CERTIFICATION REGISTER No trucks have been pre-certified as of this date. Trucks utilized for a major disaster event would generally be provided by the City's Disaster Debris Management Contractor or their subcontractors and must be presented for measuring and certification prior to use. DISASTER EVENT NAME: FEMA DR# TRUCK MEASUREMENT CERTIFICATION LICENSE TRUCKING TRUCK PLATE HEIGHT WIDTH LENGTH VOLUME COMPANY NUMBER NUMBER (FT) (FT) (FT) (CY) Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 77 Attachment 6—Standardized Truck Placard Following certification, the Truck Placard is completed by the Certifying Monitor and it is affixed to a prominent and visible place on the left side of the vehicle. A strong adhesive is used so that the placard cannot be removed and placed on another vehicle with the placard being destroyed.The debris truck placard used to identify collection vehicles incorporates the following format and information as a minimum: Name of Contracting Jurisdiction Name of Prime Contractor Name of Truck Owner/ Operator • Vehicle Registration/Tag Number Truck volume (cubic feet) Truck Certification Date Disaster Program_& Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 78 Attachment 7—Sample Debris Disposal Tracking Log Example DP&O Final Haul Out Ticket Ledger DP&O MONITORING TICKET LEDGER FINAL HAUL OUT DISPOSAL FACILITY ROW to DMS Period From: Job Name: To: HAUL OUT DISPOSAL Date I Ticket No. I Trk/Crw No I Load time I Debris Type I GPS Locn I GPS Locn I Truck Cap I Load Call%I Cy Quan I Disposal Site! Time In ITon or Cy I $Amount I Example DP&O Load Haul Ticket Ledger Date I rcket No. I Trk/G w Now.I Service I Debris I GPs Luce I GPS Loch I Truck cap I Load Cat I Quan I Time In I Rate I Amount Disposal Sine Example Leaner Hanger Ticket Ledger Client Monitor Name Monitor signatrue DATE Ticket# Truck or STREET ADDRESS LAT LONG Hazard Limbs Hazard Trees Crew# HANGER LEANER PHOTO#Notes >24" per tree Monitor name <24" 24"-36" 37"-38" >48" 41) Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 79 ® Attachment 8—TDSR Baseline Data Checklist TDSR SITE BASELINE DATA CHECKLIST A. Before Activities Begin 1. Take ground or aerial photographs and/or video. 2. Note important features, such as structures, fences, culverts, and landscaping. 3. Take random soil samples. 4. Take random groundwater samples. 5. Take water samples from existing wells. 6. Check the site for volatile organic compounds. B. After Activities Begin 1. Establish groundwater-monitoring wells. 2. Take groundwater samples. 3. Take spot soil samples at household hazardous waste, ash, and fuel storage areas. ® C. Progressive Updates 1. Update videos/photographs. 2. Update maps/sketches of site layout. 3. Update quality assurance reports, fuel spill reports, etc. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 80 ® Attachment 9—TDSR Closure Checklist TDSR SITE CLOSURE CHECKLIST 1. Site number and location—physical address and GPS location 2. Date closure complete 3. Household hazardous waste removed 4. Debris Removal Contractor equipment and temporary structures (i.e., towers) removed 5. Debris Removal Contractor has remediated petroleum spills 6. Ash piles removed 7. Comparison of baseline information to conditions after the Debris Removal Contractor has vacated the site. 8. List of all tasks completed to restore site to original pre-TDSR condition including surface restoration, and entry and exit road access repairs. 9. Attach all corresponding daily logs, site closure notes, and photos 10. Additional items and conditions submitted by Florida Division of Environmental Protection (FDEP) and City Environmental Resource Management (ERM) 11. Sign off authorization of closure by Authorized City Agent and Debris Removal Contractor inspection. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 81 • Attachment 10—Disaster Debris Management Site (TDSR) Sample Layout P Y A sample layout is provided below. The actual layout will depend upon overall site size and features. .., (-- ...._____ ((:- 41)40, c V , C • o , L. o_ g Um ok:;, 1 60 en x o A 6 0 Lii � � co N .. -.'vr4)1 g C 0 N: Op CG ch0 C cr U �! H o - L ~' 440 •Eo , i c c. 01 • t. a . , 00 tretaiku AV/ HJIH NNW 40 , .. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 82 SECTION 9. BID SUBMITTAL FORMS Acknowledgement of Addenda Bid Submittal Form Qualification Statement Certificates/licenses/registrations References Addendum 1 Financial Statements i1 Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 83 _:„ .,. . .i,,,,:-,,,,, ,2*___, ,,,.:,.., .a4 ,,.,,,,:ei,-_ m;" tis � ' y4r ar z+ 0.�»s ,r t t.�z , * Y �; CITY= 1 . BEACH7 kits ,,: � ;.17:`:1-;-- . .. .,q� t-, 4,„ `,.. - Collins Avenue ,. ;` , ` F _ ' ySunny Isles Beach Florida 33 IT 0 : Y s�""Y'fcF < � ,�� � �_Z-5-1.;i4-2.., .� .- � � f � 305%_947.06.06 � t • •,:to . e� v- -s f-� ::i-'-1.'X'''. '1; f z ,t _ - viv✓w.silfl.net :,. ;, `fl i rte • mss' • _ ,t- '''S 'DD'• . oP\O'.4. er. O ,,r or sus Pa. DELIVER TO: REQUEST FOR PROPOSAL City of Sunny Isles Beach SECTION 6 OPENING: City Clerk BID SUBMITTAL FORMS Thursday, May 10, 2018 2:30 PM 18070 Collins Avenue Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES, LESS TAXES, FOR THE CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of Genesis Cuevas 04/25/2018 Pages 40+ Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. RFP 18-04-03 Disaster Debris Monitoring Services& Financial Recovery Assistance Procurement Aoent: Firm Name: Genesis Cuevas L- C1S-‘f_Y Pro 9ir&v1 t x Ctk Ur1S i IN c. Commodity Code(s): bt$ _c,‘g—$i : Nc1+urcex DiSQAe-L , + CSC.I c..100C11 WOndc 002104 Ott 9410 —boo: Mali kcri"OA-ge,,ry ices, tJ i S cc s4er Delco ri s 4, rte- d RETURN ONE ELECTRONIC COPYIFLASHDRIVE OR CD)ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS FAILURE TO SIGN PAGE 43 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON- RESPONSIVE City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 o *f '''.7*-- -'i- Y}'¢t"'fe`K '`-si ',1'-''''-'f.', r+*a , t '-3' r *3"1,e----1' -S,� _4P - 4P-'''-;...-'- 'fib :f .i --4-,7 `` i„ _' 4V,&-i.,?� , s CITY:OF SUNNY ISLES BEACH `''.F " K _ 5 . '. -:-- -z''.--,U,' fit. f 7� r4�'v. 1$070 tins Avenue :� -_: ,4. Y A� 7 - z�}.. �' z.:alt� ';t t- `ter' :. '¥'� '�'-. } e,' +.�'' � a ��k ���f tom "44 1 .,74,4.. ..,...,: -.;:-:::- ,4,4..x; K.4 ;r'-; :Sunny Isles Beach,•Florida 33:160 su""Y's4Ff `4 $ "'-z`' Z . 4:r` '°` ': ": -4` r `" 30509 06.06 4';;---'3 j io` : 4 ..' a, 11 ,. -1,-„,-,"---4v..... c 0 , " ` ,www sil fl net k5 0 Z ,yf '• atop St, 0 C,'rOfSUNr- BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: UST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated TC i 609 1 f2 r% I .'1 L 201?Addendum #2, Dated J Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated PART II: ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: tI S QS4-U' WO j ' C Of ex a4-i CYl$ , .ANG / DAT - �� AUTHORIZED SIGNATURE: 'i A:%`.-_ �j X I TITLE OF OFFICER: r I GS 14 City of Sunny Isles Beach Request for Proposals Disaster Debris Monitoring No. 18-04-03 «Il i xd* } '�''i �` A_0 -C- CITY;OF SUNNY ISLES BEACHz a - ` ,..t r -, z" = 3 Al % - ` r �' e.v`:k �' ;, ,. H r•`` -s ., --' .tom 18070 Collins Avenue x � - s , • .t� s � ��ic L ._ k. ���� a +�L��' ,Sr0. - ,F �`-Zt �.a N Y �� z • ,� 4W. , ,n:,�� -',',,,--,;-1-,;„ Sunny Isles Beach, Florida 3,3,L.5.0_.- soµ /s(Fs ',x '# ` y1° ,z'-4'- v - f -.305,9-.0:0-Da -D Ycz'J eta " `e a ': ;ter_ ' - i4 4.--:--: :wHiw.sikifl.net e `Qn {� z !••iy.-o ••e,- "Se • rt 01`‘ ', C,1Y OF SUN P`'O BID SUBMITTAL FORM Bid Title: Disaster Debris Monitoring Services&Financial Recovery Assistance The undersigned Consultant proposes and agree, if this Bid is accepted, to enter into an agreement with The City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. The Consultants accept all of the terms and conditions of the Advertisement and Instructions to Consultants, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Consultants agrees to sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the date of the City's Notice of Award. In submitting this Bid, the Consultant represents, as more fully set forth in the Agreement, that: • The Consultant has familiarized himself/herself with the nature and extent of the Contract Documents, Work, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. • The Consultant has studied carefully all specifications and requirements. • The Consultant has given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Consultant. • This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group,association,organization,or corporation;the Consultant has not directly or indirectly induced or solicited any other Consultants to submit a false or sham Bid; the Consultant has not solicited or induced any person, firm or corporation to refrain from Bidding; and Consultant has not sought by collusion to obtain for itself any advantage over any other Consultants or over the City. The City and the successful Consultant will establish completion times for each individual Work Item and the successful Consultant agrees that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and/or Notice to Proceed. City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 43 - 1 �CITY:•OF SUNNY ISLES BE�ACH � �` � '�k '� � � ` s 1 ' yam 18070£Collms Avenue `:. -T71,t "g.'9 e �' t�� '�w"�6 y._. .. �' �� s+ - :Sunny Isles Beach Florida 33r,L160 5� { 9s • trS r t j. , x. r 305;.947 0606 F � 1. i ' www.sibfl?net '�.' _ • • FLO' 5. 0 C11 r OF SUN P'a Firm Name: �t SCIS -i' r rar) OPer-a 'crIS , stvc. 1003 ..t raS S 13r . kA) i -t 121 Street Address: tri 3e• V e4ra. g ear.-11 , 11 32-0 5?-2— Mailing -2Mailing Address (if different): Telephone No(5(a I) 13(0 - 33 8 3 Fax No. Email Address: 9\,643n i @ dpcndoAcrm FEIN No. 1J1-,_/3J9/J 6/1/1 1 *By signing this document the Proposer agrees to all Terms& Condition Signature: / (Signature of authorized agent) • Print Name: licibr t tilt bal.(9Y1i Title: Pric1Ln,+ THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF CONSULTANT TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE CITY MAY,HOWEVER,IN ITS SOLE DISCRETION,ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE CONSULTANT TO THE TERMS OF ITS OFFER. City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 fi i r �' ' --, '`.�E �* _:..r rte.. 4 as s, '" f a e` =s' j1tp CITYYOF SUNNY ISLES BE%ACH x, ;: u • � .18070.Collins Avenuey+` _•� C°' 4.t$ s.�' • , { - - -•-.,r,r• N4 'n fl �¢S '+ze �.tSun y I IeS Beach Florid 33.160 -SUKNY isle i -.. - � fit. . r 305,947:06:06 h :� *;x �. y wv✓vr.silFl.net _ a A .' i: , Dam �;0'•SF P'• FL0 S4. O C„r OF SUN P� Section 7 QUALIFICATION STATEMENT Check one: Submitted By: ” SQ CX 1)1• r 4' •,P - a4 ,TNG�C] Corporation Name: i br%fiLe. BoAl Jn i El Partnership Address: toob3 ��c�a s5 Dr. Nl, S u14-€ 12l ❑ Individual City, State, Zip pcek, vim& (ems,f 320g2- n Other Telephone No. (5col ) 43, - 3 3'g Fax No. 1. Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this Proposal. Please attach certificate of competency and/or state registration. ccee a4-1-a C A-12d C�er�i f�� ce14 / 1 i -v\S-e lez9 ibejd 4 c krm . L�be.k as aoc-4- or 9 iv 4M t S '�FP- 2. Have you ever failed to complete any work awarded to you? If so, state when, where and why: 3. State the names, telephone numbers and last known addresses of three (3) references with the most knowledge of work which you have performed and to which you refer (indicate government references if applicable). City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 r- ,p Y,t. j,x ^s •,�,'� '.tG Y '+3 t# - d -Ar,.F+. a t .'S .3{` "#r �,, r f„ 4 o t - r -.031 CITY OF SUNNY ISLES BEA'CH ``' ,- 4 A .Y i z ' � t i l 807y0 Collin U%4 -r ?.�J i .-els ri � Y C_ qq :.:-sy ^� '�� �' 'R Ti � - } =f s : Y w Sunn IslesvBeoch.'Florida 33:160 _ t v c �'�%lwra :'•s t -F. r''=.�s'�'�' Y �a.,fs' �`i<- �,t t { hi £FA305..94'7'r0606 ,� st F.. -4! 'r fi -F ''`s-: 43*"R r .x "'r' t`v�*. / titi wWw sibfl,nef "� fr, f:c O� J D •Se • r L09. 5 ()IP OF SUN 4'P Pao PC4$fe Ser- SecA-4 cr) G cer N<< yLcrt$ F Loc: ct cx, c k c..t_ca-e ef- 1, fac4cc \. 4. State the name of the individual who will have personal supervision of the work: O1 cdo v i l e6e_yi-,ein'i , lea I kr Gni c ca b l i vY LiLG I Z M � , v � 5. State the names and addresses of all businesses and/or individuals who own an interest of more than five percent (5%) of the Offeror's business and indicate the percentage owned of each such business and/or individual: \A jPc . clCt{ le h; ()WAS 1001.g CortlQan l . 6. State the name of Surety Company which will be providing the bond, and name and address of agent: N / p? ' um L 7. Attach a financial statement including Consultant's latest balance sheet and income statement showing the following items: a) Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials, real estate, stocks and bonds, equipment, furniture and fixtures, inventory and prepaid expenses): b) Net Fixed Assets c) Other Assets City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 < ✓ _ ;Y� L .. _ ( jI,{T`(xOF1,UNNY/ SLEr�pBsH �."''sg'x t,. . ... �� '`'' t i E, 3� csxv -.a 13:7:-.1 .1 8OZO 1:0111(1 "/�1Vef1Ue ..-',".-1-;;:' , Sunn Isle B och Flo a 60 4 i s`'. r Osie -7- .4.f 'si! ';,: r i..- §44- * }' `d .wag � �K ' ' . .i- 53V74/ 0_ U. ' , " " , -.6--, 7, ; '` iix ya,t %, t , Yy.�„ .i,%;/,,w4'4: _{ 1fart, . *yr 6- n. 1` _ ° " s l"5' '• [ia4\Q' Sir O C,�r OF SUN P� d) Current Liabilities (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, advances, accrued salaries, real estate encumbrances and accrued payroll taxes). e) Other Liabilities (e.g., capital, capital stock, authorized and outstanding shares par values, earned surplus, and retained earnings). 8. State the name of the firm preparing the financial statement and date thereof: ?-Ober 1- ) - kAc rS , C? tk 9-u,4-eryi to -k-IQ,-te,. ' orcki 31I Last 11. Litigation/Judgements/Settlements/Debarments/Suspensions — Submit information on any pending litigation and any judgements and settlements of court cases relative to providing the services requested herein that have occurred within the last three (3) years. Also indicate if your firm has been debarred or suspended from bidding or proposing on a procurement project by any government entity during the last five (5) years. N/A • WO Ut4i 9 CO'l °11 Ye-(361-Chtek 5 +tit-L Se/Vi cLS 6- +1A-Q- (I nom. City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 Z315 I I u 1o 0 4,----, gi e .fi . I)e �� 'Frt . /elf -1 o State i from I certifythe records of this office that DISASTER PROGRAM & OPERATIONS, INC. is a corporation organized under the laws of the State of Florida, filed on May 4, 2015. The document number of this corporation is P15000039932. hcertifythat further t at Bald corporation has paid all fees due this office through December 31, 2018, that its most recent annual report/uniform business report was filed on March 2, 2018, and that its status is active. I further certify that said corporation has not filed Articles of Dissolution. 40 Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the Second day of March, 2018 . tik--- '-4--air,, ,..,r,. Via-.-- .iiiii," Secretary of State Tracking Number: CC7850603842 To authenticate this certificate,visit the following site,enter this number,and then IIfollow the instructions displayed. https://services.su nbiz.org/Filings/CertificateOfStatus/CertificateAuthen tication 1 • • • • n . m . , . . , ,. . • t) . . • B . . .. . . . . . - r) . . . , . ., . .,t..1, ,.-..L4 .- . 0 . . . . ..c 1•3 - -00 c: v.. g . s-- o a. s :; ` y 0 • :--- --: ...-,11.,k-.1,)-: - --= re -.)- • ' • "- '''' ''''';••-•„`;0 ".• - ' ' - - -- . ill JJ_ _. t4. .41) , ___.), . .,:._-_... ‹ . __. . n \..., _ _- 1..).:: ._..;..,5 - • -t -. . . o'... --- rit ri,,i'''. 7C:i " CD --,,,„,,,,,:i,„,..t I/ a. . . ce. .. r z11114 1. • :IAN.. C 0 I ® . - ® OSDCert@dms.myflorida.com Gabrielle Benigni .@1 Online Registration: Minority Certification Validated You forwarded this message on 2/11/2017 4:29 PM. Click here to download pictures.To help protect your privacy,Outlook prevented automatic download of some pictures in this message. Message 9.OSD_MBE_Certificate.pdf(215 KB) February 10,2017 Dear Gabrielle Benigni, Congratulations! Your certification for a woman-,veteran-and/or minority owned Florida business enterprise has been reviewed, is granted and hereby effective for a period of two years from today's date. Please take some time to review the Office of Supplier Diversity's section of the website at http://www.dms.myflorida.com/osd to learn more about the benefits of being certified;how to do business with the state,regional and local government;OSD regional events;mentor and loan programs for CBEs and more.Our team is here to help your business succeed as a Florida CBE. Your business entity's state certification,designated as WOMAN OWNED and, is relevant when providing the following goods and/or services to the agencies or businesses that hire you. o 43232300-Data management and query software o 72141510-Demolition services o 77101500-Environmental impact assessment o 77101502-Environmental standards fb 0 77101505-Environmental monitoring o 81112004-Disaster recovery services If,or when your business should supply other products or services,the contracting entity will not get credit for their Certified Business Enterprise participation in that business transaction.Therefore,it is important to most accurately select the commodity codes associated with all products,goods and services your business can provide. You can review these codes in MyFloridaMarketPlace.com. As a state Certified Business Enterprise,you are encouraged to actively bid in the participating state purchasing programs.. Some of the participating entities have certification eligibility criteria unique to those of the reciprocal certification network. As a result, some program offices may ask you to submit additional documentation before you are eligible to bid as a CBE with that jurisdiction or organization. Please contact that organization directly with questions about their requirements for eligibility. Florida laws require that the Office of Supplier Diversity be advised of any and all changes in the company's status occurring within 14 days of the transfer of ownership or change in management or ownership taking place.This law is applicable throughout the effective certification dates. Congratulations,again,on becoming one of Florida's Certified Business Enterprises. Questions concerning your CBE certification may be directed to the Office of Supplier Diversity at(850)487-0915 or email us at OSDhelp@dms.mvflorida.com. Sincerely, Florida Department of Management Services Office of Supplier Diversity 4050 Esplanade Way, Suite 380G Tallahassee,FL 32399-0950 If you have any questions or concerns about procurement opportunities,please call MyFloridaMarketPlace customer service at 1-866-352-3776. :ORPORATION SERVICE COMPANY CSC-Tallahassee -ww.cscglobal.com 1201 Hays Street Tallahassee,FL 32301-2607 800-342-8086 850-558-1515 (Fax) 4atter# DISASTER PROGRAM&OPERATIONS Order# 615808-5 • Project Id : Order Date 05/04/2015 Entity Name : DISASTER PROGRAM&OPERATIONS,INC. Jurisdiction : FL-Secretary of State Request for : Incorporation/Formation Filing File#: P15000039932 File date : 05/04/2015 Result: Filed lydered by C.HOLT SMITH,III,ESQ at C.HOLT SMITH,III,ESQ 'hank you for using CSC. For real-time 24 hour access to the status of any order placed with CSC,access our website at ww.cscglobal.com. you have any questions concerning this order or CSCGlobal, please feel free to contact us. to Milnes nilnes@cscinfo.com he responsibility for verification of the files and determination of the information therein lies with the filing officer;we accept no liability for errors or omissions. et. s4 r _-„..--..-,- 7a)-7,77:---77-7—. --7N r-T___ 0 pp oro :► � Lo G . ._o ,9 ,� -...-4: 10000 `Q, V ':7-79-i-11'4771. -.60i;m C -. WFU •O ~ r , ;_/ a Q • - tX ` G. m :vim�hm U 2}h Py.0111 _Wp _ tu �- .-...,-,---°:'i Qra O EdF S' IIL 0 W ioFina i9: I .d' Uh. - d+ m ?yam 1=1 cg `a 00, -Orly • -o��s •FE' -,..,..:-•:,_A •0 7 . LO '¢ 2UT, G>� $ {d/ >.:11.Z .Eos c t° O a` • Fs0 • a�;m` m_ ce : ' ( • „ppH • yr > III W i a 5.-/ Co V mh-":1:1.:' wvy /1° e D . 'i. Z r Z • - as Wt ,E Ey-- O Z >• sn'. z: . O 2) ,, :it -.O �_ .; Q t!,,,. `mom ,ate til ' Z , - H :CILU W-CL Xo. _-reg • --- �® �;vi -U Qt 0 a' o m 'Ot ! f �a W t Z ;!W ti Q •.,.•411,-;;-.-:::-2,-.-..;€-::,...-_-..,,-,:-,:k a f , r'.1:-;';---.:: i:. { s `�' A j f - fit:. 1 • 8�'�i �Ki�$H�� IN :•-'11''''''',/•,',,,•%,•.,.. ...141.,,`,1'..-„, . j.,,, It ,.s-;a jl, ri�+n viirif. j ,. Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 84 0 ,, . >r 'L„..„ _ -a .�r� x „ ,Z,�ao96/2097aSY Jobwscou�Ylr c uvta ;z' u aox. v�M Y' 7�,� OCAIYBOSINESSLTAUC1?EI 4,12 ,'+i-;.t`uc - „ ,r- t 1 �: z a�,� 'r r b-*s NS Pn tit in.ec ,mt� i z �� `-�'r* �+ MUST SE O[SPUITEDIAI A COASPfGt10US EtACE E79�R L 'T � ,8 �� tl"'ll� �J` �a�'��'Ygi rqJ 163 qd5l��""�t-•sA' n.� �� � '-1 ,7„.04(J k _� '---,-' , d rr fly t f "h - or,- '-, s.� TYPE pF,. 2! BU�E,„ OF,_,,, Y '- . 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Request for Proposals Disaster Debris Monitoring No. 18-04-03 85 I x$171 TTS C'+DEPARTMENT OF THE TREASURY trio' 11h7INTERNAL REVENUE SERVICE CINCINNATI OH 45999-0023 1111 Date of this notice: 05-07-2015 Employer Identification Number: 47-3936181 Form: SS-4 Number of this notice: CP 575 A DISASTER PROGRAM & OPERATIONS 529 SUNSET DR PONTE VEDRA BEACH, FL 32082 For assistance you may call us at: 1-800-829-4933 IF YOU WRITE, ATTACH THE STUB AT THE END OF THIS NOTICE. WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER Thank you for applying for an Employer Identification Number (EIN) . We assigned you EIN 47-3936181. This EIN will identify you, your business accounts, tax returns, and documents, even if you have no employees. Please keep this notice in your permanent records. When filing tax documents, payments, and related correspondence, it is very important that you use your EIN and complete name and address exactly as shown above. Any variation may cause a delay in processing, result in incorrect information in your account, or even cause you to be assigned more than one EIN. If the information is not correct as shown above, please make the correction using the attached tear off stub and return it to us. Based on the information received from you or your representative, you must file the following form(s) by the date(s) shown. Form 1120 03/15/2016 If you have questions about the form(s) or the due date(s) shown, you can call us at the phone number or write to us at the address shown at the top of this notice. If you need help in determining your annual accounting period (tax year) , see Publication 538, Accounting Periods and Methods. We assigned you a tax classification based on information obtained from you or your representative. It is not a legal' determination of your tax classification, and is not binding on the IRS. If you want a legal determination of your tax classification, you may request a private letter ruling from the IRS under the guidelines in Revenue Procedure 2004-1, 2004-1 I.R.B. 1 (or superseding Revenue Procedure for the year at issue) . Note: Certain tax classification elections can be requested by filing Form 8832, Entity Classification Election. See Form 8832 and its instructions for additional information. IMPORTANT INFORMATION FOR S CORPORATION ELECTION: If you intend to elect to file your return as a small business corporation, an election to file a Form 1120-S must be made within certain timeframes and the corporation must meet certain tests. All of this information is included in the instructions for Form 2553, Election by a Small Business Corporation. (IRS USE ONLY) 575A 05-07-2015 DISA B 9999999999 SS-4 If you are required to deposit for employment taxes (Forms 941, 943, 940, 944, 945, CT-1, or 1042) , excise taxes (Form 720) , or income taxes (Form 1120) , you will receive a Welcome Package shortly, which includes instructions for making your deposits electronically through the Electronic Federal Tax Payment System (EFTPS) . A Personal Identification Number (PIN) for EFTPS will also be sent to you under separate cover. Please activate the PIN once you receive it, even if you have requested the services of a tax professional or representative. For more information about EFTPS, refer to Publication 966, Electronic Choices to Pay- All Your Federal Taxes. If you need to make a deposit immediately, you will need to make arrangements with your Financial Institution to complete a wire transfer. The IRS is committed to helping all taxpayers comply with their tax filing obligations. If you need help completing your returns or meeting your tax obligations, Authorized e-file Providers, such as Reporting Agents (payroll service providers) are available to assist you. Visit the IRS Web site at www.irs.gov for a list of companies that offer IRS e-file for business products and services. The list provides addresses, telephone numbers, and links to their Web sites. To obtain tax forms and publications, including those referenced in this notice, visit our Web site at www.irs.gov. If you do not have access to the Internet, call 1-800-829-3676 (TTY/TDD 1-800-829-4059) or visit your local IRS office. IMPORTANT REMINDERS: * Keep a copy of this notice in your permanent records. This notice is issued only one time and the IRS will not be able to generate a duplicate copy for you. You may give a copy of this document to anyone asking for proof of your EIN. * Use this EIN and your name exactly as they appear at the top of this notice on all your federal tax forms. * Refer to this EIN on your tax-related correspondence and documents. If you have questions about your EIN, you can call us at the phone number or write to us at the address shown at the top of this notice. If you write, please tear off the stub at the bottom of this notice and send it along with your letter. If you do not need to write us, do not complete and return the stub. Your name control associated with this EIN is DISA. You will need to provide this information, along with your EIN, if you file your returns electronically. Thank you for your cooperation. (IRS USE ONLY) 575A 05-07-2015 DISA B 9999999999 SS-4 0111 4111 Keep this part for your records. CP 575 A (Rev. 7-2007) Return this part with any correspondence so we may identify your account. Please CP 575 A correct any errors in your name or address. 9999999999 Your Telephone Number Best Time to Call DATE OF THIS NOTICE: 05-07-2015 ( ) EMPLOYER IDENTIFICATION NUMBER: 47-3936181 FORM: SS-4 NOBOD INTERNAL REVENUE SERVICE DISASTER PROGRAM & OPERATIONS 4111 CINCINNATI OH 45999-0023 529 SUNSET DR 1.1n111.1.1.1u111n111n11n111 nni���n��������� PONTE VEDRA BEACH, FL 32082 • ADDENDUM# 1 DATE: Friday,April 27,2018 TO:ALL PROPOSERS FROM: Purchasing Agent I RFP NO.: RFP 18-04-03 TITLE: RFP 18-04-03 Disaster Debris Monitoring Services& Financial Recovery Assist. SUBJECT:Addendum No. 1 BID SUBMITTAL DEADLINE:Thursday, May 10, 2018 at 2:30 PM Please attach this addendum to the documents in your possession and include the Acknowledgement of Addenda form with your response incorporated in the RFP.This addendum is and does become a part of the Disaster Debris Monitoring Services&Financial Recovery Assistance. Questions & Answers: 1. In section 2.8 Performance Bond of the subject Request,you are requiring a letter from the bonding company..... On professional services contracts,these are typically not bondable since we are not providing a hard dollar constructed deliverable. If this is included in the proposal you will be eliminating 85%to 90%of the potential responders. Is it your intent that the consultant bond this project to you? Revisions: (Note: Deletions will be indicated by strikcthrough): The following language has been removed from the RFP: Sccurity: •- -- - - - -- - •.. - - • - - • -- - - - cchcc7ZTTa e—eerti ed. - yy. for `,..1 ' - • - ' -- •- - -- •-- - - - - DISASTER PROGRAM &OPERATIONS, INC. ® Balance Sheet As of March 31, 2018 ASSETS Current Assets Checking/Savings $ 505,298 Total Checking/Savings $ 505,298 Accounts Receivable/Net $ 46,322 Total Current Assets $ 551,620 Fixed Assets(net of depreciation) Computer&Office Equipment $ 16,690 Equipment $ 19,750 Web PR2-Software R & D $ 44,000 Total Fixed Assets $ 80,440 TOTAL ASSETS $ 632,060 410 LIABILITIES& EQUITY Liabilities Current Liabilities Accounts Payable $ 85,000 Total Accounts Payable $ 85,000 Other Current Liabilities $ 10,000 Total Other Current Liabilities $ 10,000 TOTAL LIABILITIES $95,000 EQUITY $537,060 TOTAL LIABILITIES& EQUITIES $632,060 411 SECTION 10. BID ATTACHMENTS Attachment A- Price Proposal Other Required Positions Attachment B—Electronic Code of Federal Regulations Attachment C-FEMA's Public Assistance Debris Monitoring Guide, Policy Document 327 1110 Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 86 . H P E AC ,: .. :'._ . .,.,, -..: : .,,..,-,. ,2,' _ .:.i',_ --:-: , .-;,,,,;. _-_.:-._,,,;- 118070Colli s Avenue y�p"Beach'Florida T4341°0 4y,p1—p4-1,is. wwvraila{I net - ,' ,\ 0 • i 1.-.\\____:‘__1.,.--„: a c''')"or SU P. ATilrkC�Y L��HIS S 0NNY /S4 (----ox' c")--,-:.',. '-.1.-,:''?,:,-';.--1.:':::;:::-:':',4 ,7-','. ::"2,,, s<55 -- !IL: •;.,, rxy F w _ 0 * s,'.:v. :1--'-':•::7.'----.",-.,..›,.. '-,'-„,:„:„..,;'):..;.:: ,:',- 1-i: .--'-;,,i:_:.-. * us " `^ �'rte „ zsV• '41<1/4- 9) FL � � 5� Cs/ r r OF N Pio F SU , , . • _ . , , City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 � Cl�:- ATTACH[ ER11 A o PRECE P:° Oo POSA Consultant shall complete all sections of the following price sheet. The hourly rate must include all costs associated with the performance of the contract as a result of this RFP. The pricing below must include overhead and profits, lodging, meals, transportation, rentals, safety gear, telephone costs, cameras, GPS devices and all other materials, items and miscellaneous expenses. Proposers may offer other required positions as necessary with the written approval of the City's Project Manager. ITEM # POSITION HOURLY RATE 1.1. Project Manager $142.00 1.2. Field Supervisor $ 95.00 1.3. Field Monitor $43.00 1.4. TDMS Monitor $43.00 1.5. Debris Site Security $65.00 1.6. GIS Specialist $65.00 1 �. Data Entry 35.00 1.8. Data Manager $85.00 1.9. FEMA Reimbursement Manager $110.00 .- ,4' 3'? ' r-+�<`�' �` ��:' Aerial Photo Package(5 Photos per Flight, $500.00 1.10 different locations) Photograph Copies(Duplicate of Original $35.00 1.11 Approved Photo) Additional Photographs(per photo,same flight, $75.00 1.12 same location,different view) Additional location(one photo,same flight, $ 125.00 1.13 different location) Authorized Signatory: �..�' 24. . Executed by: City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 48 UZ? o© NQ BEAC■H 8070 Collins Avenue Beach, Florida Mop, Sv"?itt, -0E�606 ` _ - - - _.,-www sib€1.0 Q i\' ® l \jam /' 'SF �.rlOS cs,.h Of SU,4 PT:,n r ACHr [ ELECTRONIC CODE OF FEDERAL REGULATIONS &CFR data us current as of January 6, 2017 Title 2 --> Subtitle A —+ Chapter II — Part 200 Title 2: Grants and Agreements Procurement Standards 40 §200.318 General procurement standards. (a) The non-Federal entity must use its own documented procurement procedures which reflect applicable State, local, and tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in this part. (b) Non-Federal entities must maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. (c)(1) The non-Federal entity must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the non-Federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, non-Federal entities may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non-Federal entity. City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 4. - O glifkagilat BEACH U8070 Collins'Avenue r . Okp Beach; Florida3 °0SJµt'Y 1J1 °� .Ob06 " of e'e 1,1; f2 1 „ �C 1/47- 1i, P1i, • rib S C,>r Of SUN Pia (2) If the non-Federal entity has a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian tribe, the non-Federal entity must also maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest means that because of relationships with a parent company, affiliate, or subsidiary organization, the non- Federal entity is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. (d) The non-Federal entity's procedures must avoid acquisition of unnecessary or duplicative items. Consideration should be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. (e) To foster greater economy and efficiency, and in accordance with efforts to promote cost- effective use of shared services across the Federal Government, the non-Federal entity is encouraged to enter into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods and services. ® (f) The non-Federal entity is encouraged to use Federal excess and surplus property in lieu of purchasing new equipment and property whenever such use is feasible and reduces project costs. (g) The non-Federal entity is encouraged to use value engineering clauses in contracts for construction projects of sufficient size to offer reasonable opportunities for cost reductions. Value engineering is a systematic and creative analysis of each contract item or task to ensure that its essential function is provided at the overall lower cost. (h) The non-Federal entity must award contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. See also §200.213 Suspension and debarment. (i) The non-Federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. (j)(1) The non-Federal entity may use a time and materials type contract only after a determination that no other contract is suitable and if the contract includes a ceiling price that City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 - . gra BEACH=. D8076 Collins Avenue ` 4. 04 Beach, Florida g ° - S,µNr�si4. < So .0606 :-'...:-�. o//-`` '' E wwwaibfl.nei ,,°....,,);;; � t P Yf •FLOp 5 ri1}-or SUN Pa the contractor exceeds at its own risk. Time and materials type contract means a contract whose cost to a non-Federal entity is the sum of: (i) The actual cost of materials; and (ii) Direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit. (2) Since this formula generates an open-ended contract price, a time-and-materials contract provides no positive profit incentive to the contractor for cost control or labor efficiency. Therefore, each contract must set a ceiling price that the contractor exceeds at its own risk. Further, the non-Federal entity awarding such a contract must assert a high degree of oversight in order to obtain reasonable assurance that the contractor is using efficient methods and effective cost controls. (k) The non-Federal entity alone must be responsible, in accordance with good administrative practice and sound business judgment, for the settlement of all contractual and administrative • issues arising out of procurements.These issues include, but are not limited to, source evaluation, protests, disputes, and claims. These standards do not relieve the non-Federal entity of any contractual responsibilities under its contracts. The Federal awarding agency will not substitute its judgment for that of the non-Federal entity unless the matter is primarily a Federal concern. Violations of law will be referred to the local, state, or Federal authority having proper jurisdiction. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014; 80 FR 43309, July 22, 2015] §200.319 Competition. (a) All procurement transactions must be conducted in a manner providing full and open competition consistent with the standards of this section. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements. Some of the situations considered to be restrictive of competition include but are not limited to: (1) Placing unreasonable requirements on firms in order for them to qualify to do business; (2) Requiring unnecessary experience and excessive bonding; 4111 (3) Noncompetitive pricing practices between firms or between affiliated companies; City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 : ii CitCt :( BEAcl� 118070 Collins Avenue ( B Beach Florida 3D o u. 5 �—"�",cF _ www.siibfl.net1 = o, y it • 'Sf • ctOp SF' C-1 1).Or sUN 0. O (4) Noncompetitive contracts to consultants that are on retainer contracts; (5) Organizational conflicts of interest; (6) Specifying only a "brand name" product instead of allowing "an equal" product to be offered and describing the performance or other relevant requirements of the procurement; and (7) Any arbitrary action in the procurement process. (b) The non-Federal entity must conduct procurements in a manner that prohibits the use of statutorily or administratively imposed state, local, or tribal geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws. When contracting for architectural and engineering (A/E) services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. (c) The non-Federal entity must have written procedures for procurement transactions. These procedures must ensure that all solicitations: (1) Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended.use. Detailed product specifications should be avoided if at all possible. When it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a "brand name or equivalent" description may be used as a means to define the performance or other salient requirements of procurement. The specific features of the named brand which must be met by offers must be clearly stated; and (2) Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. (d) The non-Federal entity must ensure that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. Also, the non-Federal entity must not preclude potential bidders from qualifying during the solicitation period. 411 [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014] City of Sunny Isles Beach Request for Proposals Disaster Debris Monitoring No. 18-04-03 .52 - `c? ( BEACH ` ,118070 Collins Avenue -i 4 Beach Florida ggD°0 soti7Tt,,, a www.sibil.net" - . o • ,-,,,;/.. .,.. , ,• ,,,,., 4. er 7y Or SUN P §200.320 Methods of procurement to be followed. The non-Federal entity must use one of the following methods of procurement. (a) Procurement by micro-purchases. Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold (§200.67 Micro-purchase). To the extent practicable, the non-Federal entity must distribute micro-purchases equitably among qualified suppliers. Micro-purchases may be awarded without soliciting competitive quotations if the non-Federal entity considers the price to be reasonable. (b) Procurement by small purchase procedures. Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the Simplified Acquisition Threshold. If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. (c) Procurement by sealed bids (formal advertising). Bids are publicly solicited and a firm fixed IIprice contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction, if the conditions in paragraph (c)(1) of this section apply. (1) In order for sealed bidding to be feasible, the following conditions should be present: (i) A complete, adequate, and realistic specification or purchase description is available; (ii) Two or more responsible bidders are willing and able to compete effectively for the business; and (iii) The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price. (2) If sealed bids are used, the following requirements apply: (i) Bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids, for local, and tribal governments, the invitation for bids must be publicly advertised; (ii) The invitation for bids, which will include any specifications and pertinent attachments, must 4110 define the items or services in order for the bidder to properly respond; City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-033 - • ONC@NRCVna BEACH 118070 Collins Avenue - ', Beach;Florida MID o o sow"1st, sow" www.sibfl.net 0 Ecru or sUN F� (iii) All bids will be opened at the time and place prescribed in the invitation for bids, and for local and tribal governments, the bids must be opened publicly; (iv) A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest. Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and (v) Any or all bids may be rejected if there is a sound documented reason. (d) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost- reimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids. If this method is used, the following requirements apply: (1) Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical; (2) Proposals must be solicited from an adequate number of qualified sources; (3) The non-Federal entity must have a written method for conducting technical evaluations of the proposals received and for selecting recipients; (4) Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and (5) The non-Federal entity may use competitive proposal procedures for qualifications-based procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort. (e) [Reserved] (f) Procurement by noncompetitive proposals. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply: City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 gi3; CAC@& O=BEACH _ , ' 0 8070 Collins Avenue Beach Florida MDeSVK"Y isc X04'7.0606 `. °` Ff,.. -WWW.sibII net ,' \T ® . L/rl OF SUPS pNO (1) The item is available only from a single source; (2) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; (3) The Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity; or (4) After solicitation of a number of sources, competition is determined inadequate. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014; 80 FR 54409, Sept. 10, 2015] §200.321 Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms. (a) The non-Federal entity must take all necessary affirmative steps to assure that minority 40 businesses, women's business enterprises, and labor surplus area firms are used when possible. (b) Affirmative steps must include: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section. 411 §200.322 Procurement of recovered materials. City of Sunny Isles Beach 'Request for Proposals Disaster Debris Monitoring No. 18-04-03 - =CP a►km:DEM BEACH 18070 Collins 4921129D 13 Beach;Florida�D°U sob"la�F � �_- = www.sibfl net' v( s n\ 0 .2F 9� "ops SwY ,r/,or so;-1 A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014] §200323 Contract cost and price. (a) The non-Federal entity must perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold including contract modifications. The method and degree of analysis is dependent on the facts surrounding the particular procurement situation, but as a starting point, the non-Federal entity must make independent estimates before receiving bids or proposals. (b) The non-Federal entity must negotiate profit as a separate element of the price for each contract in which there is no price competition and in all cases where cost analysis is performed. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the contractor, the contractor's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work. (c) Costs or prices based on estimated costs for contracts under the Federal award are allowable only to the extent that costs incurred or cost estimates included in negotiated prices would be allowable for the non-Federal entity under Subpart E- Cost Principles of this part.The non-Federal entity may reference its own cost principles that comply with the Federal cost principles. (d)The cost plus a percentage of cost and percentage of construction cost methods of contracting must not be used. §200.324 Federal awarding agency or pass-through entity review. ® (a) The non-Federal entity must make available, upon request of the Federal awarding agency or pass-through entity, technical specifications on proposed procurements where the Federal City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 36 . 1 I BEA@H F ii8070 Collins Avenue : " f: -t ;lap Beoch;Florid()aD o ,..t,r,F � -- apo x0606 -... 04 S �N`t, - wwwaibfl.net p#-- n 0 "-s--, ''• ,..0°•`° 4.7- CITQ r o WO l' awarding agency or pass-through entity believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition. This review generally will take place prior to the time the specification is incorporated into a solicitation document. However, if the non-Federal entity desires to have the review accomplished after a solicitation has been developed, the Federal awarding agency or pass-through entity may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase. (b) The non-Federal entity must make available upon request, for the Federal awarding agency or pass-through entity pre-procurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when: (1) The non-Federal entity's procurement procedures or operation fails to comply with the procurement standards in this part; (2) The procurement is expected to exceed the Simplified Acquisition Threshold and is to be awarded without competition or only one bid or offer is received in response to a solicitation; 411 (3) The procurement, which is expected to exceed the Simplified Acquisition Threshold, specifies a "brand name"product; (4)The proposed contract is more than the Simplified Acquisition Threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or (5) A proposed contract modification changes the scope of a contract or increases the contract amount by more than the Simplified Acquisition Threshold. (c) The non-Federal entity is exempt from the pre-procurement review in paragraph (b) of this section if the Federal awarding agency or pass-through entity determines that its procurement systems comply with the standards of this part. (1) The non-Federal entity may request that its procurement system be reviewed by the Federal awarding agency or pass-through entity to determine whether its system meets these standards in order for its system to be certified. Generally, these reviews must occur where there is continuous high-dollar funding, and third party contracts are awarded on a regular basis; (2) The non-Federal entity may self-certify its procurement system. Such self-certification must not limit the Federal awarding agency's right to survey the system. Under a self-certification procedure, the Federal awarding agency may rely on written assurances from the non-Federal entity that it is complying with these standards. The non-Federal entity must cite specific policies, ® City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 p': _ BEACH €: = D 8070 Collins Avenue , . t.. g xtz . +[. "r7id Beach, Florida ) 4 - SUNNY(ti„ - -- a = ;, �= 305,94'7.0606 , 0 Jew\s, www.sibfl nef s E ' f. • i o r'T° of s)$"? procedures, regulations, or standards as being in compliance with these requirements and have its system available for review. §200.325 Bonding requirements. For construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency or pass-through entity may accept the bonding policy and requirements of the non-Federal entity provided that the Federal awarding agency or pass-through entity has made a determination that the Federal interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows: (a) A bid guarantee from each bidder equivalent to five percent of the bid price. The "bid guarantee" must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. (b) A performance bond on the part of the contractor for 100 percent of the contract price. A "performance bond"is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. (c) A payment bond on the part of the contractor for 100 percent of the contract price. A "payment bond" is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract. §200.326 Contract provisions. The non-Federal entity's contracts must contain the applicable provisions described in Appendix II to Part 200—Contract Provisions for non-Federal Entity Contracts Under Federal Awards. Appendix II to Part 200—Contract Provisions for Mon-Federal Entity Contracts Under Federal Awards In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable. (A) Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 59 t7 BEACH 118070 Collins Avenue _:,--JcgioCkb3 Beach Florida-`s D o z oE,)14I'"ISCFE 0606 wwvislafl net Cts • iyr .SE. c c O F 54, C.14.Of suri 9 Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts in excess of$10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement. (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part 60- 1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity,"and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." (D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or sub-recipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all 411 suspected or reported violations to the Federal awarding agency. City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 ZiD t 8€70 Collins Avenue " t v 1r � 1,= r -i Bench, Flonda 33160 E,o RN sr _ s X65-.94 0606 c� " e' www.sibil.net" ±.1 ,, \0 .%,0 ', "• «OAS 54. C'`'•Of suN Fat) (E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of `funding agreement" under 37 CFR §401.2 (a) and the recipient or sub-recipient ® wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or sub-recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. (G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and sub-grants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that ' implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties ® debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 0-= ,. CNil 'ri OOLIK f BEACI-t • 18070 Collins'Avenue - '� Beach .Honda 0 0 8 x a Sysµ"' tFf 3050947.0150C- me 0 • 'tie • chop S4 C,,}or suO P� (I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. (J) See §200.322 Procurement of recovered materials. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75888, Dec. 19, 2014] City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 'C - x'71( O O BEACH ° 3 18070 Collins Avenue x �F Beah, Flondo O0 cF ` 30 97417,060e-x :mvvisibll net • 2 Cto C.OXY of sus P"' ATTAC iM J C FEMA's Public Assistance Debris Monitoring Guide, Policy Document 327 Link: httos://www.fema.gov/odf/government/grant/oa/fema 327 debris monitoring.pdf all City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 SECTION 11. AFFIDAVTS Non—Collusion Affidavit Public Entity Crimes Equal Opportunity/Affirmative Action Conflict of Interest Dispute Disclosure Form • Anti-Kickback Affidavit 411 4111 Disaster Program & Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 87 - _-, SAVoC ' BEACH j • 113070,Collins Avenue . - _ ,°s !�1% `'eo h,'Florido Ma s�""Y'�ce _4 305 947:0606 °/ :.:.-:---......y -�' _ www.sibfl net i. �13 P 0 . --...., 1,,,,,,, . O Ctrl.of zu p'4. • f_�[ [� Vr LSC O r -4\4 tom, � j ) I 0 * \ a* t * ':::..:,--,,:-:-.-:-.7...:;_7,','-2.':::::,...7:.:71.:,:,,,::-.T,;'--..,-.-:7.:... ;''.1, ,..'• ,-.1i,; * y ' ", ,__<<,F * FLO o5 0/ 7. Pi Y OF SUN 0 . I City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 , '- - - . SUNNY,„, •..NON - COLLUSION AFFIDAVIT II City of Sunny Isles Beach ', '' 18070 Collins Avenue iF 9'>• F oa�o ''''tSunny Isles Beach,FL 33160 '''r o. suo 'Nc Telephone:(305)947-0606 Fax:(305)949-3113 STATE OF FLORIDA ) COUNTY OF The undersigned being first duly sworn as provided by law,deposes,and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County,in any consideration which may give to and any action it may take with respect to this RFP. The undersigned is authorized to make this Affidavit on behalf of, 0 t co*s-- P'o Q1 r c�� " 'o 3, IG (Name of Corporation,Partnership, I ividual,etc.) �tl a, S ,formed under the laws of C.r\ ec (Type volBsinneesgs),� (State) of which he is s�> \ --A+ (Sole Owner,Partner,President,etc.) Neither the undersigned nor any person, firm, or corporation named above nor anyone else to the knowledge of the undersigned, have ® themselves solicited or employed anyone else to solicit favorable action for this RFP by the City, also that no head of any department or employee therein,or any officer of the City of Sunny Isles Beach,Florida is directly interested therein. This RFP is genuine and not collusive or a sham; the person, firm or corporation named above has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham RFP, or that such person, firm or corporation, shall refrain from Bidding,and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the RFP or RFP's described above true; and further; neither the undersigned, nor the person, firm or corporation named above has directly or indirectly submitted said RFP or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. Ga.Iori'e.ILe 6,4\4, p.,..5-t --f _. AFFIANT'S NAME AFFIANT'S TITLE TAKEN,SWORN AND SUBSCRIBED TO BEFORE ME this day of ,2018. Personally Known 'F" or Produced Identification ,• Type of identification ` n (Affix seal here) ‘ 4` n 00.Akti7 N*TA-Y PUBL name printed or typed) `\ e" ' HASHATH MORALES r4, MY COMMISSION#FF977061 EXPIRES:March 30,2020 ill 1 of 10 SUNNY rS4F PUBLIC ENTITY CRIMES Z City of Sunny Isles Beach 18070 Collins Avenue sF D9)•F LOPO 5`� Sunny Isles Beach,FL 33160 or SOS 'Nc Telephone:(305)947-0606 Fax:(305)949-3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to City of Sunny Isles Beach by atgbrieJk &i.(CA � t�StC 4 [print individual's name and title] for tD SQS4-ex P rog r0�[rvI 4 0 c rci4i�Cr'S 1.110C. ® [print name of entity submitting sw statement] whose business address is: (8033 Sa.kjgrccss . vel , & i4- € (21 Pcme v-eax SeacJi , T-L 22012 and (if applicable) its Federal Employer Identification number(FEIN) is 411 - 313 G 1 $1 . (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: .) 2. I understand that a "public entity crime"as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. I understand that "convicted" or"conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate"as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity 4110 and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair 2 of 10 market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 410 5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the ® State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN TH / ORMATION CONTAINED IN THIS FORM. By: �. '/ . 4-- 1/4;17.9 ',.. (Signature) Q c 6 v\e11 16e I o%n t (Prjiated Name) 1V res i ciLva.k (Title) Sworn to and subscribed before me this /0 day of Ai /99,/ , 20/g , by (AFFIX NOTARY STAMP HERE) Qi HASHATH MORALES '..t,n:ture: No % Public State of !odd. MY COMMISSION#ee977061 .44\V _ PC�, ; R(31k e.,EXPIRES:M rh30,2020 P'�)11 o'ission-d Name 0 Personally Known OR Produced Identification Type of Identification Produced 3 of 10 sot4NY iS(E SOC."�"_T.�,_?`+.�Q, ; _ '+' -7, EQUAL OPPORTUNITY / AFFIRMATIVE ACTION 0 , ., __,_,L,c,;:::7-z_- . fF 9,•FLOR'O 5t' City of Sunny Isles Beach c' r 0„.0'av 18070 Collins Avenue Sunny Isles Beach,FL 33160 Telephone:(305)947-0606 Fax:(305)949-3113 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. / . Signed: ! d' , � ,,, Title: VI-cs Z c e.AnA-- Firm: DiSaS .Y Wrocrom € a ecs; mc. Address: 1003 3 S auAArcLss 'Dr. wl , S'Z4c 121 ® fork. WoUra. R. 32 0?e. 0 4 of 10 SJNNY ,s4 CONFLICT OF INTEREST ( City of Sunny Isles Beach x 18070 Collins Avenue Sunny Isles each,FL 33160 .9 .. r Telephone:(305)947-0606 Fax:(305)949-3113 hF, 91* F L O p OF c T> SUN Pio CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids,the name of any officer,director, partner,associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA ^ COUNTY OF 06 DY" ta� NAIL* • BEFORE ME,the undersigned authority,personally appeared Claws o� Q)f,nr9who was duly sworn,deposes,and states: 1. I am the 'PI2s'c r+ of tI$QS-kx ?Co rCM �rQk'G- S with a local office in 1o4 W °Pa Ivn Vr', cl ri'c44 �(� � P.. 3303®4 and principal office in I 0023 Saxiv rta.SS 'Pr IM, Q.>i 4e—t Z.% `:? .l e arcs_ B,eact/3. Ft. sZ wet. 2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. Ig — Cr..4 described as '4SO1-S4-eAr iS ( kQi 4WD r -- . The Affiant has made diligent inquiry and provides the information contained in this Affidavit Based upon his own knowledge. 3. The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 4111 4. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion,or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 5. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local,State,or Federal Agency. •6. Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients,contracts,or property interests for this project. 7. I certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 8. I certify that no member of the entity's ownership or management,or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 9. In the event that a conflict of interest is identified in the provision of services, I,on behalf of the above named entity,will immediately 9 tify the City of Sunny Isles Beach. Dated this/ r day of , 2012 this 0.1)4 CI aIx e�1-e &Joni n 1 i ?rts FFIANT ^� Print or Type Name and Title worn to and subscribed before me this71/2d day of A_A �,/ ,20/e)! Personally Known,OR / 0 Produced Identification-Typ of Identification /; t /Z_ .' ,'Li- Z rt g®r/`ro NOTARY PUBLIC STATE OF FLORIDA e'`"'% 14ASHATH MORALES MY COMMISSION#FF977061 %°�5E}0'IRES:Merck 30,2020 5of10 SUNNY is4eJ Q � � s }�" ANTI — KICKBACK City of Sunny Isles Beach or. 18070 Collins Avenue sF ''• F L O 5°7 Sunny Isles Beach,FL 33160 rr or sus '' Telephone:(305)947-0606 Fax:(305)949-3113 ANTE-KICKBACK AFFIDAVIT STATE OF FLORIDA ) COUNTY OF Ivilcrr►+ QQc A ) I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: ctb(l(i(e i fi Title: YrScLt%1A- S The foregoing instrument was acknowledged before me this ,`qday of ,3t y , 20 F' by �, � [name of person],/ as /`._ /., [type of authority], for 7 [ ame of party on behalf of whom instrument was executed]. AFFIX NOTARY STAMP HERE: , 1 _ . Flo, _f Public— S;vice of Florida P""% HASHATH MORALES MY COMMISSION#FF977061 l n D Li ExpIRFS:March 30,2020 V\ u�J` Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced ,P���L.G . 7 of 10 • 6_. -.0.'3',."_".".5-;:.N.,,/,=e y„r i7 t� my,,.. s,r. `'! .re - a! i'` 1 r ,, r.. .k 'y, 4.4. '.-f t` CITY,.O� SUNNY'ISLES BEACH ti � . t .� `�. -.- � iii: + A-4"'•rtF- �, �. 2 � „� � ''*-�,.i Nit .� � ��„+{gr �. -.;..7::2'1,s;7i"� ;'��; • y 3 "" ra u 8070 COliin's AVQ�nu@ 4-''''-:,,,,-.;-.7,-- # v:t-,,,c,-,t z_.'.." �" ',. it-Rk � ) }`Sunny Isles Beach�Flo�r��0.3360 a '5�"""'s�Ff . •f . t k -'-'7,------''.305t9.47:06.06?- t �t ° _ 0 -; yt www s-- net -© • o 'r t'YE. '• F L o io S. �J C,•r OF SUN P' AF Fa DAME`-3 SONNY /Szcc .S o,.%<( ` �... --- _ * * * ti� 9> * F L 0 \ c, c/ T Y OF SUN PCO City of Sunny Isles Beach I Request for Proposals Disaster Debris Monitoring No. 18-04-03 ( 3f sw4NY lS46 gyp``t..,... .cti;K-:... 10 4 -.� NON - COLLUSION AFFIDAVIT City of Sunny Isles Beach ' 18070 Collins Avenue if. ''' .F10.°) .,t Sunny Isles Beach,FL 33160 C'''OF tus ''49 Telephone:(305)947-0606 Fax:(305)949-3113 STATE OF FLORIDA ) COUNTY OF The undersigned being first duly sworn as provided by law,deposes,and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County,in any consideration which may give to and any action it may take with respect to this RFP. The undersigned is authorized to make this Affidavit on behalf of, (Name of Corporation,Partnership, I ividual,etc.) a, S ,formed under the laws of F—11A,`C.et (Type ooc�B sinneoess),� .- (State) of which he is s t> l�`4- (Sole Owner,Partner,President,etc.) Neither the undersigned nor any person, firm, or corporation named above nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this RFP by the City, also that no head of any department or employee therein,or any officer of the City of Sunny Isles Beach,Florida is directly interested therein. This RFP is genuine and not collusive or a sham; the person, firm or corporation named above has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham RFP, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner,directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the RFP or RFP's described above true; and further; neither the undersigned, nor the person, firm or corporation named above has directly or indirectly submitted said RFP or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. • Cra b�r i'e.l I.e I civt� Prc1+ AFFIANT'S NAME AFFIANT'S TITLE TAKEN,SWORN AND SUBSCRIBED TO BEFORE ME this day of ,2018. Personally Known �/ or Produced Identification ,• Type of identification n p (Affix seal here) ‘11, w 4\IV\Q t•j N•TA-Y PUBL C(name printed or typed)"ll "> HASHATH MORALES w>a MY COMMISSION a F rv,/061 �I EXPIRES:March 30,2020 a 1 of 10 F 00NY,S4FJ A.▪ :r 7,•_ 7 PUBLIC ENTITY CRIMES City of Sunny Isles Beach - 18070 Collins Avenue sf ',.F L oa% , Sunny Isles Beach,FL 33160 sus � Telephone:(305)947-0606 Fax:(305)949-3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to City of Sunny Isles Beach by l'1 Q loci I-e Pyjni G(1'1 l t PrC.S I disti# [print individual's name and title] U for "Di sus-4-ea' P roC rcrv' 4 0 ) yQ4-I'cr'S , SIJc. [print name of entity submitting sw statement] whose business address is: (8033 5a.ogrccss T .. w 1 &4-e 12I Po* V-ectx cL Seacli , 'l -L 22012 and (if applicable) its Federal Employer Identification number(FEIN) is 41 - 2)1 3G I gI . (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: .) 2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. I understand that "convicted" or"conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate"as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair 2 of 10 market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN TH ORMATION CONTAINED IN THIS FORM. By: c ‹.- (Signature) �. C-10.6 y‘co? GP-Y1,i4D( i (Pr ted Name) 1)res icA-4 r0- (Title) Sworn to and subscribed before me this /252 day of A ,l'i -- , 20/.: , by (AFFIX NOTARY STAMP HERE) aHASHATH MORALES ' t n•.ture: No.- ‘ Public State of lorid- MY cora�ussloN#Fe9nobr .AV _ Pr,A ,, 1 i(alike, .44%4, EXPIRES:March30,2020 P` 4 -!1"1" o`sion-d Name Personally Known OR Produced Identification Type of Identification Produced 3 of 10 SVp1 NY iso ,.0 .F n EQUAL OPPORTUNITY / • V I -, AFFIRMATIVE ACTION Sf •FLOG` ,'. City of Sunny Isles Beach C'J,of sus'Nc 18070 Collins Avenue Sunny Isles Beach,FL 33160 Telephone:(305)947-0606 Fax:(305)949-3113 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. v/ . Signed: /� �:/ - / Title: ?VrS;c(.Q-hA— t Firm: DiSQski, WOC1YU'YI € 0Perci%Ic,is XC• Address: 10033 Saw 9rcLss 'Dr. W , So;-k 121 ' ci 4c YcSra Bect-a,, L 32 ce-2. 4of10 `osNY iS44. CONFLICT OF INTEREST s .cs-,n City of Sunny Isles Beach 1' -;1 ? 18070 Collins Avenue • c-'} ' er Sunny Isles each,FL 33160 �, •.99 L'+pTelephone:(305)947-0606 Fax:(305)949-3113 yf ?'F 0%\ 4:' `'T*of 5uN �'4V CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids,the name of any officer,director,partner,associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA ^ �� _ CO U N TY OF I(VU OM% DOI� l�aC.r►l BEFORE ME,the undersigned authority, personally appeared 1OW\? l d� Qe.nr n t , who was duly sworn,deposes,and states: -�� 1. I am the PYCSilitn•�" of DISQS-kr ?Co rcM Orta-}t4'1S? v�iith a local office in 904 W Tte Im yr, fterid 4 e 41 + F 1. Y303.4 and principal office in 10033 5'Ei,alra.cS 'Pr W, Qvi4e 12% ar4.JJe r Becuc47. Ft. 32° L . 2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. Ig - (xi-0 described as 'DQS0.54-tiv- 'eJor's (A41.-4-cti r. . The Affiant has made diligent inquiry and provides the information contained in this Affidavit Based upon his own knowledge. 3. The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 4. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion,or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 5. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local,State,or Federal Agency. 6. Neither the entity,nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients,contracts,or property interests for this project. 7. I certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 8. I certify that no member of the entity's ownership or management,or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 9. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity,will immediately7g tify the City of Sunny Isles Beach. Dated this / r day of �I ,204 ,041T • abr�el(? e+n► n rt50, - FFIANT Print or Type Name and Title worn to and subscribed before me this day of k 4 i�/ �,/ ,20/41'1' Personally Known,OR / 0 Produced Identification-Typ: of Identification d/-. ‘/Z... 8v"Z4"24;n6 2? yo NOTARY PUBLIC STATE OF FLORIDA�C . I • "'<e . : . : H MORALES MY co I IL ••# : -,•• EXPIRE :March 30,2020 5of10 °` SUNNY iso_ P n` DISPUTE DISCLOSURE —4.).-,- : City of Sunny Isles Beach ', --- 18070 Collins Avenue ''''e a - ... sE i 9'•FGL o a'o +`7 Sunny Isles Beach,FL 33160 ''1'or suo ''''o Telephone:(305)947-0606 Fax:(305)949-3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO X. 2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO_X.,_ 3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO X If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. 1 0 • . . it.' ...D0C. `-( 9.//-'' Firm / D e /' ‘Y Oa Cori ei Ge_ le..vi iqr J Pr SiO4ei4- Autho ized Signature Print or Type Name and Tit7'e 6 of 10 7 �.00 N y,s4 :", _ oT. ANTI - KICKBACK 7 • City of S •, ,- 18070 CollinsunnyIsles AvenueBeach of D' •F 00.'C h*' Sunny Isles Beach,FL 33160 c'''or Fut+ " Telephone:(305)947-0606 Fax:(305)949-3113 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA ) ) COUNTY OF Mimi. OadL ) I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: Cqb( ,\le. ven;cri Title: c7rts;cLt4lJr The foregoing instrument was acknowledged before me this c."—day of /75z y , 20 f' by �, [name of person],/ as /`,_ _ /, = [type of authority], for i' [ ame of party on behalf of whom instrument was executed]. AFFIX NOTARY STAMP HERE: • No Public — S to of Florida p"% HASHATH MORALES \046/ MY cor nEa:M2=1 a 0,2020 •Pesk�tr`It OA 0 R-PA e, p,)PIItES:MercL 30,2020 ' Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced ,�s.#-2/ . ,d i 2x, —''s 6 4:::.77y. 7 of 10