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HomeMy WebLinkAboutOrdinance 2013-400 ORDINANCE NO. 2013- 00 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA AMENDING ORDINANCE NO. 2012-391; AMENDING THE CITY'S BUDGET FOR THE 2012-2013 FISCAL YEAR - GENERAL FUND, BUILDING FUND, STREETS FUND, 2010 CAPITAL PROJECTS FUND, STORMWATER FUND, AND CAPITAL IMPROVEMENT PROJECTS FUND; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO IMPLEMENT THE TERMS AND CONDITIONS OF THIS ORDINANCE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in accordance with Subsection 200.065 and 166.241, Florida Statutes and the City Charter, the City Commission adopted the Budget for Fiscal Year 2012-2013 (the "Budget") by Ordinance No. 2012-391; and WHEREAS, the City's Finance Director has determined a need to amend the Budget for unanticipated expenses during Fiscal Year 2012-2013; and WHEREAS, the City Commission has determined that it is necessary to amend the Budget, as set forth in Exhibit "A", based upon the review and analysis provided by the Finance Director. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1: Incorporation of Recitals. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part by this Ordinance upon adoption hereof. Section 2: Budget Amendment. The Budget for Fiscal Year 2012-2013 adopted by Ordinance No. 2012-391 is amended to reflect the revisions in Exhibit "A". All other terms and conditions of Ordinance No. 2012-391 not otherwise amended by this Ordinance remain in full force and effect. Section 3: Authorization of City Manager. The City Manager is hereby authorized to take all actions necessary to implement the terms and conditions of this Ordinance. Section 4: Effective Date. This Ordinance shall be effective ten (10) days after adoption on second reading. PASSED AND ADOPTED on first reading this 21‘ie day ofEartniR`i 2013. PASSED AND ADOPTED on second reading this 'XIs-4. day of ifARCN 2013. 17,14,1109?al 4, 16?./ orman S. Edelcup, Mayor 02013-Budget Amendment 02012-391 Page 1 of 2 • ATTEST: Jane A:Hines. CMC, City Clerk -rti•i -APPROVED AS TO FORM AND . 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E �5 v ¢W m Z V W O fl & vo c ° cE ¢ ( 1 Q0Z F Z (.12 YY 70 g 5 E F ° a0 > W U ° o° 000W :on 'Exm° ogr�'E Ea 7n O2 Zia 7 U$ czt° 5a oto -72 -5 Q Z z1- m - E 3 2 gy m m p z 2 ° S 7t E y « 'a ` 53031— �0 S t S 0g r a2 2 n n 5 6 9 o 3 CC z O" a ~ > O0 EE-" e2.2 - c2° 3 � " aE ° c n m U E0w y a °V E 8 " c° ' < EF_°030¢13 0gm 2 o nnn� 1- Lc Za OO W mg o U o N E ° P a_ a �• °a m :, ° °3 2 =Ie 99 $Iy Fmn QQQO. W ' > o Oo ° u2 { ' Zm> f2ZOm 'cf.,c` g1 g.> pd a.' O yO m ata n5 ,a • lngv nq` a O " ,:.Z tacos_ 9¢ n U2VC Enn 22C, a - ° ZO sg o 35252E In Preview Paee 1 of 3 rot Y 'slet City of Sunny Isles Beach : 18070 Collins Avenue Sunny Isles Beach, Florida 33160 'se '�• o0. /��� (305)947-0606 City Hall c,T•or sup (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission FROM: Minal Shah, Finance Director DATE: 3/21/2013 RE: FY 2012/2013 Budget Amendment RECOMMENDATION: Staff is recommending Commission Approve the Fiscal Year 2012/2013 Budget Amendment. REASONS: GENERAL FUND A. This adjustment relates to minor reorganization occurring within the City. Reorganization includes the elimination of the HR Director position, the Assistant City Manager-Services position, the Help Desk Technician and a Police Dispatcher. It also includes the addition of the Deputy City Manager, the Assistant City Manager-Capital Projects/Public Works, the Administrative Assistant to the Deputy City Manager, the Senior IT Analyst and an Administrative Assistant for Public Works Compound. In addition, there were adjustments to temporary staff (professional services) based on City needs and adjustments to salaries based on qualifications required. B. This adjustment relates to a employee financial emergency withdraw against vacation time. C. This adjustment relates to the City entering into an agreement with Ellen Uguccioni as a consultant for services required related to the Historic Preservation Board. D. This adjustment relates to accommodating an increase in scope of work for landscaping to aesthetically improve and maintain the look of the City. E.This adjustment relates to covering costs related to Dade Days in Tallahassee. http://sibagenda.sibfl.net/Agenda/Preview.aspx?ItemID=994&MeetingID=O&MeetingDate... 3/14/2013 Preview Pale 2 of 3 F. This adjustment accounts for the $25,000 contribution from Jade for cultural purposes. G. This adjustment accounts for the $3207 Byrne Grant the City was awarded for FY 12/13. H. This adjustment accounts for adjusted projections for water expenses. Facility Maintenance-Water increased due to consumption for additional maintenance such as power washing the building. Parks Maintenance-Water decreased due to the timing of the Gateway Park coming on line and better projections on Intracoastal Parks consumption. I. This adjustment relates to the closing of the City's FY 11/12 financial records. As a result, $2,972,916 is additional available fund balance. Of this amount, $2 million will be transferred to the Capital Projects Fund. STREETS FUND J. This adjustment relates to the closing of the City's FY 11/12 financial records. As a result, $142,043 is additional available fund balance. Of this amount, $110,000 will be used for additional grounds maintenance work to include the foliage in the medians and the remaining is to cover costs for the shuttle buses soon to be arriving to include the wrapping and other miscellaneous costs. BUILDING FUND K. This adjustment relates to the closing of the City's FY 11/12 financial records. As a result, $100,485 is additional available fund balance, of which the entire amount is - allocated to the Fund Balance Reserve. CAPITAL IMPROVEMENT PROJECTS FUND/2010 CAPITAL PROJECTS FUND L. This adjustment relates to the closing of the City's FY 11/12 financial records. As a result of the timing of activity occurring, the final adjusted balance for the Fund Balance Forward is $11,366,852. M. This adjustment relates to change orders which occurred in the past few months which were approved by Commission for a total of $989,032 and the remaining is transferring the budget in the 2010 Capital Projects Fund to this fund. This transfer is a result of the change of purpose for the Park portion of the Pier Park project. Since this is now under a long-term management agreement, the project can be deemed to benefit a private entity. Costs related to benefiting a private entity cannot be funded by tax- exempt financing. As such, this fund (Capital Improvement Projects Fund) is reimbursing all costs to the other fund (2010 Capital Projects Fund). N. This adjustment relates to the additional transfer of $2,000,000 from the General Fund. http://sibagenda.sibfl.net/Agenda/Preview.aspx?ItemID=994&MeetingID=O&MeetineDate... 3/14/2013 Preview Page 3 of 3 • 0. As a result of the "true up" for the Newport Pier, funds are being allocated between the funds for the Gateway Park project. P. This adjustment relates to the closing of the City's FY 11/12 financial records. As a result of the timing of activity occurring, the final adjusted balance for the Fund Balance Forward is $5,469,430. STORMWATER FUND Q. This adjustment relates to emergency repairs for the lift station. ATTACHMENTS: • Ordinance FY 2012-2013 Budget Amendment • Notice of Public Hearing Miami Herald • http://sibagenda.sibfl.net/Agenda/Preview.aspx?ItemID=994&Meetingl D=0&MeetingDate... 3/14/2013