Loading...
HomeMy WebLinkAboutReso 2018-2848 RESOLUTION NO. 2018 - �K4g A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN INTERLOCAL AGREEMENT WITH THE MIAMI-DADE COUNTY TRANSPORTATION PLANNING ORGANIZATION TO ACCEPT GRANT FUNDS IN AN AMOUNT NOT TO EXCEED THIRTY THOUSAND DOLLARS ($30,000.00) FOR A PLANNING AND FEASIBILITY STUDY FOR THE 174T" STREET EMERGENCY PEDESTRIAN BRIDGE, PROVIDED SAID INTERLOCAL AGREEMENT IS FIRST APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER AND THE CITY ATTORNEY TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS; the City applied for and was awarded a grant from the Miami-Dade County Transportation Planning Organization ("TPO"); and WHEREAS, the grant awarded by the TPO will be used for a planning and feasibility study for the 174th Street Emergency Pedestrian bridge; and WHEREAS, the City Commission wishes to authorize the City Manager to negotiate and enter into an Interlocal Agreement with Miami-Dade County Transportation Planning Organization to accept grant funds in an amount not to exceed Thirty Thousand Dollars ($30,000.00) for a planning and feasibility study for the 174th Street Emergency Pedestrian bridge, provided said Interlocal Agreement is first reviewed as to form and legal sufficiency by the City Attorney. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorization to Negotiate and Enter into Interlocal Agreement. The City Commission hereby authorizes the City Manager to negotiate and enter into an Interlocal Agreement with Miami-Dade County Transportation Planning Organization to accept grant funds in an amount not to exceed Thirty Thousand Dollars ($30,000.00) for a planning and feasibility study for the 174th Street Emergency Pedestrian bridge, provided said Interlocal Agreement is first reviewed as to form and legal sufficiency by the City Attorney. Section 2. Authorization of City Manager and City Attorney. The City Manager and the City Attorney are hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. R2018 Enter Into Agrnt W MDTPO For Grant Funds For Ped Bridge Study Page 1 of 2 PASSED AND ADOPTED this 19th . y of I my 2018. • {; t L ° - George H Scholl, Mayor. ATTEST: „*.-4. 11,1, • j Mauricio Bet: cur, Cl IC. City Clerk f't APPROVED AS TO FORM AND LEG• SUFFICIENCY �� 4 LAVA Ha- s Ottinot, City Attorney Moved by: COff toll+✓- 6 0 NI Second by: v tc 11\1 0a- GOLIWAP-4 VOTE: Mayor Scholl ✓ (Yes) (No) Vice Mayor Goldman —�(Yes) (No) Commissioner Aelion (Yes) (No) Commissioner Gatto Fi(Yes) (No) Commissioner Svechin (Yes) (No) R2018 Enter Into Agmt W MDTPO For Grant Funds For Ped Bridge Study Page 2 of 2 INTERLOCAL AGREEMENT THIS AGREEMENT, made and entered into this 12th day of Septe m ber , 2018, by and between the Miami-Dade Transportation Planning Organization (TPO), hereinafter called the TPO and the City of Sunny Isles Beach. That the TPO and Sunny Isles Beach have determined to jointly fund the Sunny Isles Beach 174th Street Pedestrian Overpass Planning Study and that Sunny Isles Beach has determined to provide the services for such study and its share of the costs thereof as provided below. WITNESSETH: ARTICLE 1.00: The TPO does hereby retain Sunny Isles Beach to provide the services for the Sunny Isles Beach 174th Street Pedestrian Overpass Planning Study, which services are described in Exhibit"A": "Scope of Services",and Exhibit"B": "Tentative Project Schedule". The parties further agree that the project costs are provided in Exhibit "C": "Project Cost." In addition, the E-Verify Certification provided in Exhibit"D"must be signed by the recipient.The referenced exhibits are attached hereto and made part hereof as though fully recited herein. Article 16.00 governs each party's obligations for its portion of the Project Cost. ARTICLE 2.00: The TPO and Sunny Isles Beach mutually agree to furnish, each to the other, the respective services, information and items as described in Exhibit "A" Scope of Services, Exhibit "B" Tentative Project Schedule, Exhibit "C" Project Cost and Exhibit "D" E-Verify Certification. The TPO agrees to furnish Sunny Isles Beach and its duly designated representatives' information including, but not limited to, existing data and projects related to the study area which may be available in other governmental offices. Sunny Isles Beach agrees to perform or cause to be performed, in a timely and professional manner,the work elements set forth in the above-enumerated Exhibits, in accordance with the Schedule set forth in Exhibit "B". Before initiating the work described in Exhibits "A", "B" and "C", the TPO Executive Director or her designee shall execute and issue Sunny Isles Beach a Notice-to-Proceed with the work described in said Exhibits, such work to constitute performance of the Sunny Isles Beach 174t" Street Pedestrian Overpass Planning Study as set forth in said Exhibits. ARTICLE 3.00: The services to be rendered by Sunny Isles Beach shall be commenced subsequent to the execution and issuance of the Notice-to-Proceed and shall be completed within five (5) months from the date of execution and issuance of the Notice-to-Proceed. ARTICLE 4.00: Sunny Isles Beach agrees to provide Project Schedule progress reports on a quarterly basis and in a format acceptable to the TPO Executive Director. The TPO Executive Director shall be entitled at all times to be advised, at her request, as to the status of work being done by Sunny Isles Beach and of the details thereof. Coordination shall be maintained by Sunny Isles Beach with the TPO Project Manager and other representatives. Either parties to the agreement may request and be granted a conference. ARTICLE 5.00: In the event there are delays on the part of the TPO as to the approval of any of the materials submitted by Sunny Isles Beach or if there are delays occasioned by circumstances beyond the control of Sunny Isles Beach which delay the Project Schedule completion date, the TPO Executive Director or her designee may grant Sunny Isles Beach, by a letter an extension of the contract time, equal to the aforementioned delays, provided there are no changes in compensation or scope of work. It shall be the responsibility of Sunny Isles Beach to ensure at all times that sufficient contract time remains within which to complete services on the project and each major Task Group as designated with roman numerals on the Exhibits. In the event there have been delays which would affect the project completion date or the completion date of any major Task Group, Sunny Isles Beach shall submit a written request to the TPO Executive Director or her designee twenty (20) days prior to the schedule completion date which identifies the reason(s) for the delay and the amount of time related to each reason. The TPO Executive Director or her designee will review the request and make a determination as to granting all or part of the requested extension. Page 2 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 Scheduled completion dates shall be determined by the elapsed times shown in Exhibit "B" and the issue date of the Notice-to-Proceed. In the event contract time expires and Sunny Isles Beach has not requested, or if the TPO Executive Director or her designee has denied an extension of the completion date,partial progress payments will be stopped on the date time expires. No further payment for the project will be made until a time extension is granted or all work has been completed and accepted by the TPO Executive Director or her designee. ARTICLE 6.00: Sunny Isles Beach shall maintain an adequate and competent professional staff and may associate with it, for the purpose of its services hereunder, without additional cost to the TPO, other than those costs negotiated within the limits and terms of this Agreement and upon approval by the TPO Executive Director, such specialists as Sunny Isles Beach may consider necessary. ARTICLE 7.00: The TPO shall not be liable for use by the Sunny Isles Beach of plans, documents, studies or other data for any purpose other than intended by the terms of this Agreement. ARTICLE 8.00: All tracings, plans, specifications, maps, and/or reports prepared or obtained under this Agreement shall be considered research and shall become the property of the TPO without restriction or limitation on their use;and shall be made available,upon request,to the TPO at any time. Copies of these documents and records shall be furnished to the TPO upon request, verbal or written, allowing reasonable time for the production of such copies. SUB ARTICLE 8.10:Records of costs incurred by Sunny Isles Beach and all sub-consultants performing work on the project, and all other records of Sunny Isles Beach and sub-consultants considered necessary by the TPO for proper audit of project costs, shall be furnished to the TPO upon request. Page 3 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 Whenever travel costs are included in the performance of services set forth in Exhibits "A", "B" and "C", the provisions of Metropolitan Miami-Dade County Administrative Order 6-1, shall govern or Florida Statues, whichever is more restrictive. Sunny Isles Beach shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by Sunny Isles Beach in conjunction with this Agreement. Failure by Sunny Isles Beach to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the TPO Executive Director. ARTICLE 9.00: Title VI Compliance(Civil Rights Act of 1964) - During the performance of this agreement,Sunny Isles Beach, for itself, its assignees and successors in interest,agree as follows: 1. Compliance with Regulations: Sunny Isles Beach shall comply with the Regulations relative to nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (hereinafter, "USDOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. 2. Nondiscrimination: Sunny Isles Beach, with regard to the work performed during the contract, shall not discriminate on the basis of race, color, national origin, sex, age, disability, religion or family status in the selection and retention of subcontractors, including procurements of materials and leases of equipment. Sunny Isles Beach shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all solicitations made by Sunny Isles Beach,either by competitive bidding or negotiation for work to be performed under a subcontract, including procurements of materials or leases of equipment; each potential subcontractor or supplier shall be notified by Sunny Isles Beach of Sunny Isles Beach's obligations under this contract and the Regulations Page 4 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 relative to nondiscrimination on the basis of race, color, national origin, sex, age, disability, religion or family status. 4. Information and Reports: Sunny Isles Beach shall provide all information and reports required by the Regulations or directives issued pursuant thereto,and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of Sunny Isles Beach is in the exclusive possession of another who fails or refuses to furnish this information Sunny Isles Beach shall so certify to the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration as appropriate,and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of Sunny Isles Beach's noncompliance with the nondiscrimination provisions of this contract, the Florida Department of Transportation shall impose such contract sanctions as it or the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may determine to be appropriate, including, but not limited to: a. withholding of payments to Sunny Isles Beach under the contract until Sunny Isles Beach complies, and/or b. cancellation,termination or suspension of the contract, in whole or in part. 6. Incorporation of Provisions: Sunny Isles Beach shall include the provisions of paragraphs(1)through(7) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. Sunny Isles Beach shall take such action with respect to any subcontract or procurement as the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may direct as a means of Page 5 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 enforcing such provisions including sanctions for noncompliance. In the event Sunny Isles Beach becomes involved in, or is threatened with, litigation with a sub-contractor or supplier as a result of such direction, Sunny Isles Beach may request the Florida Department of Transportation to enter into such litigation to protect the interests of the Florida Department of Transportation, and, in addition,Sunny Isles Beach may request the United States to enter into such litigation to protect the interests of the United States. 7. Compliance with Nondiscrimination Statutes and Authorities: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities"to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 -- 12189)as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Page 6 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 Environmental Justice in Minority Populations and Low-Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, Sunny Isles Beach must take reasonable steps to ensure that LEP persons have meaningful access to Sunny Isles Beach's programs (70 Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits Sunny Isles Beach from discriminating because of sex in education programs or activities(20 U.S.C. 1681 et seq). SUB ARTICLE 9.10: On January 4, 2011, Governor Rick Scott signed Executive Order Number 11-02 relating to verification of employment status (the "Order"). The Order directs all agencies under the direction of the Governor to include as a condition of all state contracts a requirement that the contracting party utilize the U.S. E-Verify system to "verify the employment of: (a) all persons employed during the contract term by the contractor to perform work pursuant to the contract with the state agency". Sunny Isles agrees to comply with the requirements of the Order and execute Exhibit"D". ARTICLE 10.00: The TPO agrees to pay Sunny Isles Beach compensation as per Article 16.00 of this Agreement and Exhibits "A", "B" and "C", attached hereto and made a part hereof. ARTICLE 11.00: The TPO Executive Director may terminate this Agreement in whole or in part at any time the interest of the TPO requires such termination. SUB ARTICLE 11.10: If the TPO Executive Director determines that the performance of Sunny Isles Beach is not satisfactory, the TPO Executive Director shall have the option of (a) immediately terminating the Agreement or(b)notifying Sunny Isles Beach of the deficiency with Page 7 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 a requirement that the deficiency be corrected within a specified time, otherwise the Agreement will be terminated at the end of such time. SUB ARTICLE 11.20: If the TPO Executive Director requires termination of the Agreement for reasons other than unsatisfactory performance of Sunny Isles Beach,the TPO Executive Director shall notify Sunny Isles Beach of such termination, with instructions as to the effective date of termination or specify the stage of work at which the Agreement is to be terminated. SUB ARTICLE 11.30: If the Agreement is terminated before performance is completed, Sunny Isles Beach shall be paid for the work satisfactorily performed. Payment is not to exceed the prorated amount of the total share of the project costs to be paid by TPO as provided in Article 16.00 agreement amount based on work satisfactorily completed. Such determination shall be based and calculated upon a percentage allocation of total project cost, by major Task Group. ARTICLE 12.00: All words used herein in the singular form shall extend to and include the plural. All words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include all genders. ARTICLE 13.00: Sunny Isles Beach warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Sunny Isles Beach, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm any fee, commission, percentage, gift or any other consideration, contingent upon or resulting from the award or making of this Agreement. It is understood and agreed that the term "fee" shall also include brokerage fee, however denoted. SUB ARTICLE 13.10: For the breach or violation of Article 13.00, the TPO Executive Director shall have the right to terminate this Agreement without liability, and, at its discretion, to deduct from the contract price,or otherwise recover,the full amount of such fee, commission,percentage, gift or consideration. Page 8 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 ARTICLE 14.00: Sunny Isles Beach agrees that it shall make no statements, press releases or publicity releases concerning this Agreement or its subject matter or otherwise disclose or permit to be disclosed any of the data or other information obtained or furnished in compliance with this Agreement,or any particulars thereof, during the period of this Agreement, without first notifying the TPO Executive Director or her designee and securing its consent. Sunny Isles Beach also agrees that it shall not copyright or patent any of the data and/or information furnished in compliance with this Agreement, it being understood that, under Article 8.00 hereof, such data or information is the property of the TPO. This Section shall not be construed to limit or restrict public access to documents, papers, letters or other material pursuant to Article 8.10 of this Agreement. ARTICLE 15.00: The TPO shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure. Any contract, verbal or written, made in violation of this subsection shall be null and void, and no money shall be paid on such contract. ARTICLE 16.00: Payment of project costs - It is mutually agreed and understood that the Project Costs shall be as provided in Exhibit C. TPO shall pay Sunny Isles Beach 43% of such Project Costs. Sunny Isles Beach shall be responsible for the remaining Costs. Sunny Isles Beach shall invoice TPO quarterly for TPO's share of Project Costs in a format acceptable to the TPO Executive Director or her designee and shall be paid therefore on a percentage of completion basis for each Task described in the Notice-to-Proceed executed in accordance with Article 2.00. Sunny Isles Beach shall invoice 100%of the TPO's share of the Project Cost upon completion of all Task Orders, as indicated under Exhibit "A". The total compensation to be paid by the TPO to Sunny Isles Beach hereunder shall not exceed $30,000. SUB ARTICLE 16.10: By executing this agreement Sunny Isles Beach commits to fund the 57% local share minimum of this agreement as specified in Exhibit C. SUB ARTICLE 16.20: It is agreed that said compensation provided in Article 16.00 hereof shall be adjusted to exclude any significant sums where the TPO Executive Director shall determine Page 9 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 that reported costs by Sunny Isles Beach reflect inaccurate, incomplete or non-current costs. All such adjustments shall be made within 60 days following the end of the Agreement. For purpose of this Agreement, the end of the Agreement shall be deemed to be the date of final billing or acceptance of the work by the TPO Executive Director or her designee, whichever is later. ARTICLE 17.00: Standards of Conduct-Conflict of Interest- Sunny Isles Beach covenants and agrees that it and its employees shall be bound by the standards of conduct provided in Florida Statutes 112.313 as it relates to work performed under this Agreement, which standards will be referred and made a part of this Agreement as though set forth in full. Sunny Isles Beach agrees to incorporate the provisions of this article in any subcontract into which it might enter with reference to the work performed. ARTICLE 18.00: The TPO Executive Director reserves the right to cancel and terminate this Agreement in the event Sunny Isles Beach or any employee, servant, or agent of Sunny Isles Beach is indicted or has direct information issued against him for any crime arising out of or in conjunction with any work being performed by Sunny Isles Beach for or on behalf of the TPO, without penalty. It is understood and agreed that in the event of such termination, all tracings, plans, specifications,maps,and data prepared or obtained under this Agreement shall immediately be turned over to the TPO Executive Director in conformity with the provisions of Article 8.00 hereof. Sunny Isles Beach shall be compensated for its services rendered up to the time of any such termination in accordance with Article 11.00 hereof. ARTICLE 19.00: To the extent permitted by law, and subject to the limitations included within Florida Statutes Section 768.28, Sunny Isles Beach shall indemnify and save harmless the TPO from any and all claims, liability, losses and causes of action arising out of Sunny Isles Beach's negligence or other wrongful acts in the performance of this agreement. However, nothing herein shall be deemed to indemnify the TPO for any liability or claims arising out of the negligence, performance, or lack of performance of the TPO. To the extent permitted by law, and subject to the limitations included within Florida Statutes Section 768.28, the TPO shall indemnify and save harmless Sunny Isles Beach from any and all Page 10 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 claims, liability, losses and causes of action arising out of the TPO's negligence or other wrongful acts in the performance of this agreement. However, nothing herein shall be deemed to indemnify Sunny Isles Beach for any liability or claims arising out to the negligence, performance, or lack of performance of Sunny Isles Beach. ARTICLE 20.00: This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. Page 11 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 ARTICLE 21.00: Attachments: Exhibit"A", Scope of Services Exhibit"C",Project Budget Exhibit"B",Project Schedule Exhibit"D",E-Verify Certification No alteration, change or modification of the terms of this Agreement shall be valid unless made in writing,signed by both parties hereto,and approved by the Governing Board of the Transportation Planning Organization. This Agreement, regardless of where executed, shall be governed by and construed according to the laws of the State of Florida and venue shall be in Miami-Dade County, Florida. IN WITNESS WHEREOF, the parties hereto have executed these presents this 12th day of September, 2018. FOR MIAMI-DADS TPO: ATTEST: Miami-Dade TPO Clerk of the Board 0N pANN/�G' ( ,`? IN ITS O y1 � `-' RQLE AS ?� By: B MIAMI- AI oucle, Executive Director Zainab Salim N DADE MPO Date: 4e�7\ r I 2- 2v Date: till a6df��°R1O /� . e rPo Approved as to Form and Legal Sufficiency By:, c,cp A Assitant County A orney Date: i.G, - e— / Yd 11 FOR: CITY OF SUNNY ISLES BEACH By: i/ Print Name: -3. 50 City of Sunny Isles Beach Authorized Representative Title: (;,,4-1/ By: Print Name: Cl,yu klf-s6c.)KJ City unny les Beach Project Manager Title: �,1 i N Zeti,,,,, /'e2. / Page 12 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 Exhibit "A": "Scope of Services" The City applied for and received a matching grant from the Miami-Dade Transportation Planning Organization to study the feasibility of planning for a pedestrian park overpass over Collins Avenue at 174th Street. This elevated pedestrian park overpass was recommended as a high priority project in the City's 2016 Transportation Master Plan (p. 94). The scope of this conceptual design study is to undertake the research, data collection, planning and conceptual design(illustration)efforts necessary for potential pedestrian and vehicular improvements into and through Collins Avenue at 174th Street. This intersection has a high volume of both pedestrians and vehicles and lacks the improvements to allow for a safe and efficient movement of pedestrians and vehicles. The study will focus on the background data showing the necessity for an elevated, alternative pedestrian route between the east and west sides of Collins Avenue and providing for conceptual ideas for a usable, ADA accessible, appealing and well-designed park overpass for pedestrians. Task I—Project Team Meetings and Coordination 1. After the Notice to Proceed is issued the City and/or Consultant will schedule a kick-off meeting to refine the scope, schedule and project parameters. During this meeting the formation of the Study Advisory Committee(SAC)will be discussed. The SAC members will include representatives from: FDOT, Miami-Dade County Department of Transportation & Public Works, Miami-Dade Transportation Planning Organization and the City. It is contemplated that a total of three (3) SAC meetings will be held. 2. A site visit will be scheduled which will be separate from the above meetings. Consultant staff from all disciplines (Planning, Transportation Planning, Landscape Architectural/Design)that will be involved will attend in addition to any SAC members and City staff. This will provide insight to the unique issues and challenges of a pedestrian park overpass. Deliverable: Meeting minutes Task II—Data Collection (Existing Conditions) 1. Traffic Data Collection-CGA traffic engineers will collect traffic data if not available form FDOT for use in completing the Pedestrian Park Overpass Feasibility Study. The traffic data collection will consist of the following: CGA will collect 24-hour ADT counts at one location on SR AlA/Collins Avenue south of 174th Street and one location on174th Street west of SR AlA/Collins Avenue for one Page 13 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 weekday(Tuesday, Wednesday or Thursday) and one weekend day (Saturday or Sunday). CGA will collect peak hour manual turning movement counts during the peak two hours in the morning and afternoon for one weekday (Tuesday, Wednesday or Thursday) and one weekend day(Saturday or Sunday)at the intersection of SR AlA/Collins Avenue and 174th Street. CGA will collect pedestrian crossing counts at three identified zones which include the intersection of 174th Street and SR AlA/Collins Avenue, a portion of Collins Avenue just north of the intersection to the midblock pedestrian signal near Pinnacle and a portion of Collins Avenue just south of the intersection to the existing transit stops north of 172nd Street. The pedestrian counts will be collected for the top 8 hours based on the existing transit ridership data(per MDT farebox information)on a weekday and weekend. 2. Safety Review/Crash Analysis-CGA will collect the most recent five years of crash data from Signal Four Analytics along Collins Avenue from the pedestrian signal on SR AlA/Collins Avenue near Pinnacle Condominiums to the existing transit stops just north of 172nd Street including the intersection of 174th Street. This data will supplement the crash/safety FDOT study data with existing police records for 2016 and 2017. CGA will evaluate the existing crash data to determine any pertinent crash patterns along the corridor. The City of Sunny Isles Beach will provide any additional crash data from the local police department and FDOT Crash Analysis (completed August 2018). 3. Traffic Analysis-CGA will evaluate the traffic operations of the existing traffic signal at 174th Street and SR AlA/Collins Avenue during the AM and PM peak periods for a weekday and weekend. This analysis will be done in Synchro 10 software. CGA will evaluate future traffic operations based on the feasibility review of allowing U-turns for northbound vehicles traveling on SR AlA/Collins Avenue at 174th Street. This task will be based on the most current state and/or county data. 4. Utilize a survey along with the final set of construction plans for Samson Oceanfront Park to be incorporated into the architectural base plan to ensure all conceptual design considerations are factored in for a seamless result. 5. Obtain existing surveys for both Samson Oceanfront Park and the southwest corner of 174th Street and Collins Avenue to include the review of such items as sidewalks, edge of pavement, pavement striping,pavers, walls,concrete, pedestrian crosswalks, curbing, and visible above ground utilities.Visible above ground utilities refer to the visible structures (e.g., manholes,valve boxes, inlets,etc.)typically associated with storm drainage, sanitary sewer, potable water, electric, gas,telephone and cable television. SAC#1 —Project Introduction Meeting Deliverable:Summary of initial finding. Page 14 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 Task III—Data Analysis and Reports 1. Traffic Memorandum -CGA will summarize the traffic data collection, intersection capacity analysis and crash analysis in a traffic memorandum for submittal to the City of Sunny Isles Beach. This scope of services includes one revision based on a comprehensive review by the City of Sunny Isles Beach. 2. Prepare illustrations of the existing conditions and the summary findings report to serve as a basis for design studies relative to regulatory and physical constraints, opportunities for enhancing the quality and experience of the project, and identifying potential uses, programming and themes to be incorporated into the design. Required clearances for vehicular traffic and its impact on the proposed elevations of the overpass will be assessed. 3. Conduct a peer review of the existing surveys for both Samson Oceanfront Park and the southwest corner of 174th Street and Collins Avenue to include the review of such items as sidewalks, edge of pavement, pavement striping,pavers, walls,concrete, pedestrian crosswalks, curbing, and visible above ground utilities. Visible above ground utilities refer to the visible structures (e.g., manholes, valve boxes, inlets, etc.)typically associated with storm drainage, sanitary sewer, potable water, electric, gas, telephone and cable television. Deliverable:Revisions to Traffic Memorandum Summary, preparation of existing conditions illustrations and peer review of surveys. Task IV—Conceptual Design Reports 1. Prepare preliminary design illustrations in coordination with City staff, sketches and illustrations to explore and develop a site plan, sections, 3d model and conceptual design detailing for the park overpass. The preliminary design illustrations will include the necessary graphics to convey the design and experience of the proposal being presented. 2. Prepare a Preliminary Conceptual Design Package (Graphics and Brief Summary Memo) to be issued to the City for review and comment. SAC #2—Meeting to review the contents of the Preliminary Conceptual Design Package, discuss the proposed improvements and get input for further design direction for finalization of the concept design. 3. A Workshop will be held at which the Conceptual Design will be presented. Community feedback will be taken in order to incorporate the feedback into the final conceptual design. Deliverable:Preliminary design illustrations, SAC #2 meeting minutes and Workshop meeting minutes to reflect outcomes from community input. Task V—Conceptual Design Renderings 1. Based on City and Workshop review comments CGA will produce no more than one (1) Page 15 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 rendering, one (1) rendered illustrative section, and two (2) photo-realistic perspective renderings to help convey the experiential quality of the project. Deliverable: one (1) rendering, one (1) rendered illustrative section, and two (2) photo- realistic perspective renderings Task VI—Recommendations and Final Report Prepare a Final Conceptual Design Package to be issued to the City. The Final Conceptual Design Package will also include a separate Final Graphic Presentation to include all components of the Final Conceptual Plan for use in the adoption process. SAC #3 —Meeting to present Final Conceptual Design Package prior to City Commission acceptance. Deliverable: Final Conceptual Design Package Page 16 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 Exhibit "B": "Tentative Project Schedule" Task I - Project Team Meetings and Coordination—Within Two weeks of NTP Task II - Data Collection—Weeks Two to Eight Task III -Data Collection Analyses and Reports— Weeks Eight to Ten Task IV - Conceptual Design Reports and Workshop—Weeks Ten to Fourteen Task V - Conceptual Design Renderings—Weeks Fifteen to Nineteen Task VI - Recommendations and Final Report—Week Twenty Page 17 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 Exhibit "C": "Project Cost" Task I Cost: $4,750.00 Task II Cost: $21,800.00 Task III Cost: $14,500.00 Task IV Cost: $12,200.00 Task V Cost: $5,500.00 Task VI Cost: $11,285.00 Total Project Cost: $69,535.00 Page 18 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 Exhibit"D": "E-Verify" STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-040-68 E-VERIFY PROCURE MEN /11 Contract No: Financial Project No(s): Project Description: FYs 2019 and 2020 Unified Planning Work Program Task 5.2 SMART Moves Program Vendor/Consultant City of Sunny Isles acknowledges and agrees to the following: Vendor/Consultant City of Sunny Isles shall utilize the U.S. Department of Homeland Security's E-Verify system, in accordance with the terms governing use of the system, to confirm the employment eligibility of; 1 . all persons employed by the Vendor/Consultant City of Sunny Isles Beach during the term of the Contract to perform employment duties within Florida; and 2. all persons, including subcontractors, assigned by the Vendor/Consultant City of Sunny Isles Beach to perform work pursuant to the contract with the Department. Company/Firm: City of Sunny Isles Beach Authorized Signature: Title: Date: Page 19 Interlocal Agreement Sunny Isles Beach 174th St Pedestrian Bridge Planning Study FY 2019 Miami-Dade Received • Transportation Planning Organization 111 NW 1st Street, Suite 920 SEP 19 2018 Miami, Florida 33128 City of Sunny Isles Beach Office of the City Commission September 17, 2018 Esteban LCBovo,Jr.hairma Honorable George "Bud" Scholl, Mayor Sunny Isles Beach Government Center Vice Chairman 18070 Collins Avenue Francis Suarez Sunny Isles Beach, FL 33160 Members Juan Carlos Bermudez Re: SMART Moves Program,Notice to Proceed Letter Jose"Pepe"Diaz Audrey M. Edmonson Dear Mayor Scholl: Dan Gelber Oliver G.Gilbert, Ill Perla T. Hantman Enclosed is one original Interlocal Agreement awarding the City of Sunny Isles Carlos Hernandez Beach up to $30,000 to conduct the Sunny Isles Beach 174th Street Pedestrian Sally A. Heyman Overpass Planning Study as granted under Task 5.2 "SMART Moves Program" of the Eileen Higgins Barbara J.Jordan FYs 2019 and 2020 Unified Planning Work Program (UPWP). Smith Joseph Vince Lago This effort identified in the FYs 2019 & 2020 UPWP was approved by the TPO Daniella Levine Cava Board resolution number 17-18 on April 26 2018. The work schedule for this effort Roberto Martell Joe A. Martinez is for five (5) months. As such, the completion date is February 16, 2019. Ms. Lisa Jean Monestime Colmenares, of my staff, is the assigned project manager and can be reached at(305) Dennis C.Moss 375-1738 or by email at lisa.colmenares@mdtpo.org. Jeff Porter Shelly Smith Fano Rebeca Sosa We look forward to working with you and your staff on this very important project. Sen.J'vier D. Souto Xavier L.Suarez Sine ery, Miami-Dade TPO Executive Director Ai en Boucle, AICP Aileen Boucle,AICP ecutive Director, Miami-Dade TPO c: Lisa Colmenares, AICP, Miami-Dade TPO Christopher J. Russo, City of Sunny Isles Beach Claudia Hasbun, AICP, City of Sunny Isles Beach Enclosure www.miamidadetpo.org #MiamiSMARTPIan City of Sunny isles Beach A 18070 Collins Avenue n I - x Sunny Isles,Beach, Florida°33160 '4 (305):. 947-0606 City Halk. • fi`'� sK,1.r° ', (305)949-3113 Fax s= _ MEMORANDUM TO: The Honorable Mayor and%City Commission VIA Christopher J Russo, City Manager . FROM: Claudia C. Hasbun; Planning and Zoning Director DATE: 7/19/2018 Authorization to Negotiate.and Enter into.aninterlocal,; RE: Agreement with the Miami,Dade:County Transportation Planning Organization for Emergency Pedestrian Bridge Study RECOMMENDATION This Resolution is presented for your consideration . REASONS. :The City was awarded-$30,000.for.a planning and feasibility study,for the 174th Street Pedestrian Bridge- This resolution will allow the City Manager to accept the award-and enter into an interlocal agreement with the Miami-Dade Transportation Planning,Organization_(TPO). The_City then will match'the grant to complete a full analysis of the area for such project :.,:The study will collect data from:traffic, pedestrian, surveys, existing "utilities, then-:analyze end, create,a-conceptual base for:the project;The.TPO allows-5=months.to complete:the study from the date of the execution of the I nterlocal Agreement ATTACHMENTS Description Resolution, : . Item Number: 10.F. 72