HomeMy WebLinkAboutReso 2017-2759 F•
RESOLUTION NO. 2017- 21 Sel
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A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT
A- WITH BLUE DIGITAL CORP. FOR DOCUMENT IMAGING_ SERVICES,
IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THOUSAND
DOLLARS ($100,000.00), ATTACHED HERETO AS EXHIBIT "A",
UTILIZING MIAMI-DADE COUNTY BID NO. 8254-1/22-1;
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach ("City") is in need of professional document
imaging services for the Building Department for the storage and retrieval of archival, long-term,
and permanent records; and
WHEREAS, the City wishes to enter into an agreement with Blue Digital Corp. utilizing
the same terms and conditions as Miami-Dade County Bid No. 8254-1/22-1 for reproduction and
binding services; and
WHEREAS, Blue Digital Corp. has agreed to extend the same terms and conditions to
the City and has submitted a proposal for services, in an amount not to exceed One Hundred
Thousand Dollars ($100,000.00), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
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Section 1. Approval of Agreement. The City Commission hereby approves the Agreement
with Blue Digital Corp. for document imaging services, in an amount not to exceed One
• Hundred Thousand Dollars ($100,000.00), attached hereto as Exhibit "A".
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution will become effe • • : upon adoption.
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PASSED AND ADOPTED this 21' day 'if Dece ber 2017.
George . Scholl, Mayor
R2017 Blue Digital Document Imaging Agmt ( Page 1 of 2
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F' Mauricio`Betancth l ,'Ci y Clerk
APPROVE I AS TO FORM
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Moved by: CO fV lSSfONSrCA4-rr0
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Seconded by: `i%CE MI (f4- °t-britiktsi
Vote:
Mayor Scholl I(Yes) (No)
Vice Mayor Goldman ✓ (Yes) (No)
Commissioner Aelion /(Yes) (No)
Commissioner Gatto —7-(Yes) (No)
Commissioner Svechin 1 (Yes) (No)
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R2017 Blue Digital Document Imaging Agmt Page 2 of 2
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SUNNY lrl FS
AGREEMENT BETWEEN THE CITY OF
. ='� . SUNNY ISLES BEACH AND BLUE DIGITAL CORP.
s'nog CONTRACT NO. 033-4990
I F 'J Flo ,Hos
or SUN
,TULS AGREEMENT (hereinafter referred to as the "Agreement") is made in duplicate,
this day of December, 2017, by and between the CITY OF SUNNY ISLES BEACH,
Florida, (hereinafter referred to as "City"), and BLUE DIGITAL CORP., a corporation
authorized to do business in the State of Florida (hereinafter referred to as "Contractor") whose
Federal I.D. # is 05-0528104.
RECITALS
WHEREAS,the City of Sunny Isles Beach is in need of a Contractor to provide document
imaging services for the storage and retrieval of archival, long term and permanent records
("Services"); and
WHEREAS, Contractor was previously selected as the successful bidder in response to
Miami-Dade County Bid No. 8254-1/22-1 and was awarded a contract for reproduction and
binding services; and
WHEREAS, the City wishes to enter into this Agreement with Contractor utilizing the
same terms and conditions as Miami-Dade County Bid No. 8254-1/22-1 for reproduction and
binding services; and
WHEREAS, pursuant to the City's procurement code provisions, purchases made under
state, county or other governmental contracts, or competitive bids with other governmental
agencies are exempt from the City's competitive bidding procedures; and
WHEREAS,Contractor agrees to provide the Services to the City utilizing the same terms
and conditions as Miami-Dade County Bid No. 8254-1/22-1 for reproduction and binding services,
as set forth in Attachment "A", which is attached hereto and incorporated herein by reference; and
WHEREAS, the City desires to enter into a contract with Contractor to provide the
Services to the City in an amount not to exceed One Hundred Thousand Dollars ($100,000.00)
during the initial one year term of this Agreement.
NOW THEREFORE, in consideration of the promises and the mutual covenants herein
name, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part hereof for reference.
2. SERVICES. Contractor agrees to provide the Services pursuant to the terms and
conditions contained in Miami-Dade County Bid No. 8254-1/22-1, which is incorporated herein
by reference and made a part hereof.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Section 10 hereunder, this Agreement shall commence on the date of approval of this
Agreement by the City Commission and shall end one (1) year thereafter.
033-4990—BLUE DIGITAL CORP. Page 1 of 7
4. RENEWAL. Prior to, or upon completion of the initial one year term, the City shall have
the option to renew this Agreement for four (4) additional one year renewal terms.
5. COMPENSATION. As the entire compensation under this Agreement during the initial
one (1) year term, in whatever capacity rendered, the City shall pay Contractor an amount not to
exceed One Hundred Thousand Dollars ($100,000.00) for the performance of the Services.
In the event the City elects to renew this Agreement, the City shall pay the Contractor an amount
not to exceed Fifty Thousand Dollars ($50,000.00) per year during each one year renewal term for
all charges and tasks under this Agreement, in accordance with this Agreement and the schedule
of charges reflected in Miami-Dade County Bid No. 8254-1/22-1, and the Contractor's response
thereto. All charges under this Agreement shall be made under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
.c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. In the event the City Commission fails to appropriate funds for the
particular purpose of this Agreement during any year of the term hereof, then this
Agreement shall be terminated upon ten(10)days written notice and the Contractor
shall be compensated for the Services satisfactorily performed prior to the effective
date of termination.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state"final invoice"on the Contractor's final/last billing
to the City. This certifies that all services have been properly performed and all
charges and costs have been invoiced to the City. Since this account will thereupon
be closed, any other additional charges, if not properly included on this final
invoice, are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor
with the prior written approval of the City. If the City disputes any charges on the invoices, it may
make payment of the uncontested amounts and withhold payment on the contested amounts until
they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or
make it a guarantor of payment or surety for any contract, debt, obligation,judgment, lien, or any
form of indebtedness. The Contractor further warrants and represents that it has no obligation or
indebtedness that would impair its ability to fulfill the terms of this Agreement.
6. ADDITIONAL SERVICES. All payments to Contractor shall be based on invoices
submitted to the City. The City shall only reimburse Contractor for services authorized pursuant
033-4990—BLUE DIGITAL CORP. Page 2 of 7
to this Agreement. Any additional work performed by Contractor that is outside the scope of
Services contained herein shall be required to be pre-authorized in advance in writing by the City
Manager or his designee. In the event the Contractor performs work that it outside the scope of
Services, and does not obtain the required pre-authorization in writing from the City Manager or
his designee, then the City shall not be under any legal obligation to reimburse Contractor for said
additional Services.
7. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent contractor and shall be treated as such for all purposes. Nothing contained in this
agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent contractor other than those obligations which have been or shall have been undertaken
by the City. Contractor shall be responsible for any and all of its own expenses in performing its
duties as contemplated under this agreement. The City shall not be responsible for any expense
incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or
pay Social Security services and that such obligations shall be that of the Contractor, other than
those set forth in this agreement. Contractor shall furnish its own transportation, office and other
supplies as it determines necessary in carrying out its duties under this agreement.
8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the
Contractor pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Contractor or other parties needs
to be approved in writing by the City in order to be properly authorized.
9. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless, the City, its
officers, agents, employees from, and against any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury,
wrongful death, loss of or damage to property, at law or in equity, which may arise or may be
alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the
Contractor, agents or other personal entity acting under Contractor's control in connection with
the Contractor's performance of services pursuant to this Agreement and to that extent the
Contractor shall pay such claims and losses and shall pay all such costs and judgments which may
issue from any lawsuit arising from such claims and losses including wrongful termination or
allegations of discrimination or harassment, and shall pay all costs and attorneys' fees expended
by the City in defense of such claims and losses including appeals. The parties agree that ten
percent(10%) of the total compensation is a specific consideration from the City to the Contractor
for this indemnity.
10. TERMINATION.
A. If,through any cause within the reasonable control the Contractor shall fail to fulfill
in a timely manner or otherwise violate any of the covenants, agreements or stipulations material
to this agreement, the City shall have the right to terminate the Services then remaining to be
performed. Prior to the exercise of its option to terminate for cause, the City shall notify the
Contractor of its violation of the particular terms of the agreement and grant Contractor ten (10)
days to cure such default. If the default remains uncured after ten(10)days the City may terminate
this agreement.
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Contractor (and sub Contractor(s)) shall be delivered to
033-4990—BLUE DIGITAL CORP. Paee 3 of 7
the City and the City shall compensate the Contractor for all services satisfactorily
performed prior to the date of termination, as provided in Paragraph 5 herein.
(ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of this Agreement by
Contractor and the City may reasonably withhold payments to Contractor for the
purposes of set-off until such time as the exact amount of damages due the City
from the Contractor is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the Services then remaining to be performed at any time by giving written
notice which shall become effective ten (10) days following receipt by Contractor. The terms of
Paragraphs A(i) and (ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Contractor is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
11. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Contractor shall not
subcontract, assign or transfer any work under this Agreement with the prior written consent of
the City. Should the Contractor subcontract any services under this Agreement, it shall be done
with continued liability for the Contractor. The Contractor shall remain responsible for services,
responsibilities and liabilities of any person or entity acting under Contractor.
12. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby knowingly,
voluntarily and intentionally, waive the right which any may have to a jury trial in respect of any
action, proceeding, litigation or counterclaim based hereon or arising out of, under, on or in
connection with this Agreement or any course of conduct, course of dealing, statements (whether
verbal or written) or actions of either of party.
13. GOVERNING LAW, VENUE AND ATTORNEYS FEES. It is agreed that this
Agreement shall be governed by, construed and enforced in accordance with the laws of the State
of Florida. Venue for any legal proceeding shall be in Miami Dade County, Florida. In the event
it becomes necessary for the City to file a lawsuit to enforce any term or provision under this
Agreement, then the City shall be entitled to its costs and attorney's fees at the pretrial, trial and
appellate levels.
14. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any other
remedies available to it at law or in equity,to enjoin the Contractor in a court of equity for violating
such provisions.
15. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
033-4990—BLUE DIGITAL CORP. Page 4 of 7
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service,
or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or
registered mail, first class postage prepaid, return receipt requested or by overnight delivery by
traditionally recognized courier service), addressed to such party as follows:
If to the City: Christopher J. Russo With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue, 4th flr. City of Sunny Isles Beach
Sunny Isles Beach, Florida 33160 18070 Collins Avenue, 4th flr.
Tel: (305) 792-1701 Sunny Isles Beach, Florida 33160
Tel: (305) 792-1702
If to the Wayne O. Barclay, President
Contractor: Blue Digital Corp.
7290 N.W. 7th Street—Unit 108
Miami, FL 33126
Tel: (305) 262-4920
16. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
17. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the
Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of
1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities
Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive
Order 11248 as amended by Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Contractor will take
affirmative action to insure that all employment practices are free from such discrimination. Such
employment practices include but are not limited to the following: hiring, upgrading, demotion,
transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. The Contractor agrees to post
in conspicuous places, available to employees and applicants for employment, notices to be
provided by the City setting forth the provisions of this non-discrimination clause. The Contractor
agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of
the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the
handicapped in any Federally assisted program.
18. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the
Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the City
of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully
set forth herein, in connection with the Agreement conditions hereunder. The Contractor
covenants that it presently has no interest and shall not acquire any interest, direct or indirectly
which should conflict in any manner or degree with the performance of the services. The
Contractor further covenants that in the performance of this Agreement, no person having any such
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033-4990—BLUE DIGITAL CORP. Page 5 of 7
interest shall knowingly be employed by the Contractor. No member of, or delegate to the
Congress of the United States shall be admitted to any share or part of this agreement or to any
benefits arising therefrom.
19. ENTIRE AGREEMENT. This Agreement, together with all terms and conditions
contained in Miami-Dade County Bid No. 8254-1/22-1, and the Contractor's response thereto,
contain the entire agreement and understanding of the parties, and may be amended, waived,
changed, modified, extended or rescinded only by a writing signed by the party against whom any
such amendment, waiver, change, modification, extension and/or rescission is sought.
20. CONFLICTING PROVISIONS. The terms and conditions in this Agreement supersede
any other conflicting provisions that are contained in any other document, including but not limited
to Attachment"A",which is attached hereto, and the terms and conditions of Miami-Dade County
Bid No. 8254-1/22-1.
21. PUBLIC RECORDS. The Contractor shall be required to comply with the
following requirements under Florida's Public Records Law:
(i.) Contractor shall keep and maintain public records required by the City to perform
the service.
(ii.) Upon request from the City, Contractor shall provide the City with a copy of the
requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided by Chapter 119,
Florida Statutes, or as otherwise provided by law.
(iii.) Contractor shall ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as
authorized by law for the duration of the contract term and following completion
of the contract if the Contractor does not transfer the records to the City.
(iv.) Contractor shall, upon completion of the contract, transfer, at no cost, to the City
all public records in possession of the Contractor or keep and maintain public
records required by the City to perform the service. If the Contractor transfers all
public records to the City upon completion of the contract, the Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Contractor keeps and maintains
public records upon completion of the contract, the Contractor shall meet all
applicable requirements for retaining public records. All records stored
electronically must be provided by Contractor to the City, upon request from the
City, in a format that is compatible with the information technology systems of the
City
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate
on the day and year first written above.
033-4990—BLUE DIGITAL CORP. Paee 6 of 7
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WITNESS: BLUE DIGITAL CORP.
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BY: . i r
Signature Wayne 0. Barclay, Presi�ent
4....,,Lare.6 1/eal
Print Name
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ATTEST: 4': CITY OF SUNN S , ES BEACH
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BY: ' � -„Ii =': BY:
L— `Mauri'•'o Be anc r, CMC, City Clerk George H. Scho , Mayor
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41 - 1`r,
` - APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
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B . A, T
grns Ottinot, Cit •Attorney
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033-4990—BLUE DIGITAL CORP. Page 7 of 7
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. d • • -um myavimpEgi
Memorandum ,coorgit,"
6,,,, - September 4, 2012
To: Honorable-Chairman ide A. Marlin& Agenda Item No. 8(F)(6) .
'and Members, Bciad Of Oburity...CditirriiSsieriers.
From: Carlos A. Girrihe ."-.'",--7 ....-.1 _ •
,,... ,..
Mayor ( . - - - ------2e---•
_ :- -..:::::---••444-eic- .
ttioject: fieopmmendation for Approval -to EStabliSh a Pre-gliefifidatiOn Peet RePrOdUCtien sand_
Binding Services
. . .
This -substitute version .differs from the.-original because the allocation for the...RecjidatOry and.Econemit.
Resources is:correctly reflected:at-11,00,00 and not.$41-6,000. The total allocations for theinitial five year
term and one,five,year OTR have been adjusted accordingly- •
I
.Recommendation
It iS recommended that the .Board of County ComMiSsiOners• (Board) approve-the.establishment of a pre- ..
-qualification POO{ for reproduction and binding services for various-ebunty..dop61-ttrieoto: Reproduction and !
binding services for MineSs,docUmentei.inbruding architectural renderings) are needed to supplement . .
print capabillities, Use of thispool contract wilt provide- the County with :oOrri.petitiVe..Priefng, high* quality
reproduction. erliides, and.access to. the current technology,The primary users of this contract are the Water
and Sewer Department and the keguleidry.and toortomiO Resources p.epartrnent.
. . . .
The.pre-qualifie.d vendors are liSted..belOW.: The.propOse.d .allodatidn fOr-tilitleplacement contract is based on'
anticipated usage, and approximately $320..,000-lower than the existing allocation for the initiat-fiveyear tbrin..
.Additionaily,.six of the seven firms in this pool are local firMS.
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Contract Number and Title
. -
8254-1/22,.ReprodUCtion-and Binding Services Pre-Qualification.PoOl
Scone
The impact °COI's-item is,countywidein.nature.
FIScallin-pact and Funding:Source.
The fiscal impact for the Initial five year term is.'Up W11;900)00; if the One,five year option-to renew period is
exercised the flsbal irripaotWill.be UPto.$3;8.16,0.00. TheallOdatiOnSare htidgeted'as follOW : .
. ..
Department • Allocation - -50-dto'd.$ouro Contract:Manager
Aviation • .:$ 30;000! ProprieteryfuMS . .i•
. !Neivy Garcia
Office of Management and Budget • 0,-,060 General Fund Christopher Kong
. _
Community Action and Human Services • 50 000 Federal;Funds Kyra King . .
, • •
Finance ..20,00p_•Proprietary Funds iraeeta Flores
.
. .
Fire Rescue. •
•• 50,000 .Fire District Fund 'Malfanela Betancourt
- . •
. - -•
Community Information and Outrè •-
ach
. 1000 'General Fund ' Deborah dean
Public Housing and-CoffirniMity-1)eveleprnent 100;000 .FederalIktrida . '
•Berry Cowin
. • •
internal Services 50:0.00,.Internal Support.:Funds .Ceiliail-i.u.d.son
• - .
fyliaml-Pade:EcoporniO4dvocaCy Trust 4,ocfp. tonere(Fund,tPreprietary•Funds Angela Vaughns•
•MetrOpolltan Planning Orgerilietien • 150;000. : Federal FOnds O,s car tarnejo
Parks;Recreation.and Open-Spaces . .. 8,00.0. General Fund. 'Bill Solomon
....-. .. .. .
Public Works and Waste Managernent. .*0100 '0060'4:rung./Proprietary Funds: Yvonne Walker
Regulatory and Boom:Mile Resources 1,047;000 General,FUnd f Proprietary . .1vlikeitUrreyNiViari ,
. .S.otolongo
..:
Seaport 40;0-00 Proprietary:FUnds Phill-Rose
Water and-Sewer *)9,,o6:6 PrOptiet?ty Funds - - Cheryl Theraas-Hughes
Total $ 006;000
•*The previous five year allocation was for-$.2228;000.: 1 _ _
EXHIBIT "A"
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Honorable-Chairman Joe.A..Martinez
and Members, Board of-County.Commissioners
Page 2
Track Record/Monitor
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Thecontract managers for each departnierit-are listed in the table aboVe.
Delegated Authority
Upon approval of this item,.a pool of pre qualified vendors will be established to participate in spot market
competitions, The County Mayor or-designee will have the authority to solicit pricing and award contraCts.
up to:an aggregate contract amount of the allocation _authorized:by the'Board. Additionally,the,County
Mayor or designee may add.quelified-vendorSIOthe pool at:any time during-the Contracttermi.stibjeCtio bi
annual ratification by the Board:. The County Mayor or designeeWill also haYetheauthoritYtO„.kerdiSe.fat
their discretion, 'dontiact ModifiCationS,. .optiOnS4o4eneW, and: other extensions in accordance with the
terms:and conditions of the pool contract:
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Vendors Recommended-for.Pre-Qualification Pool: . .
Vendor Mdiess Principal'
Blue Dtgital.Corp 7400ki7l street,Un110i Miami FL Wayne 0 Barclay
. .
Copy Depot-Inc. 8325:24th.MehOei Suite 2 Hialeah FL Fernando
Dora'Digital Reprographics Corp :2038 NW 97th AVentIO,POrg.0; •• •
Morgan Gregory • •
Lexpririt LLC . ..4.2.55SW72'4Avenue,.Miami, Racial Chko.ld.e
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Piikin Rehab IndOttiies4,Diveitifted 9400 4th Street.11::,Suite 200, Petersburg i FL Brewton
Intorp.rt.ses,1.13C.#3aijN)
Quadco Printing&tigns-lric. -.063NW•23`q'Street,•Dorati FL . .Jorge,Q).100(0.y.
Ridgeviays LLC 3948 N.Miami Avenye;•Mlarril,.FL siiimswiyakonio -
••
• Vendors Not Recommended
None
Due-Diligence. •
Due diligence was conducted in accordance with the Internal :Services Departments- Procurement
Guidelines to determine Contractor responsibility, including.verifying Corporate status and that there are no
performance or compliance ispes.. The lists that were referenced include:: convicted vendors, debarred
vendors, delinquent_ contractors, suspended vendors, and federal: excluded .parties, There were no:
adverse findings relating to:Contractor sesponsibIlity. This information is being provided pursuant to
Resolution R-187-12.
:Applicable.Ordinances-and.Contract Measures
The Small- Business Enterprise-(BBB) Bid Preference and Local Preference.*.ill he applied in accordance:
with the Ordinances attime of spot market competitibris. The --services: provided:are covered under the
Living Wage ordinance. This contract includes the .2% User Access. Program provision which will*.be
collected on all purch-aSes,where permitted by funding Source
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„so-4
D
pne .v
° : ° MEMORANDUM
(Revised)
TO; Honorable Chairman Joe A.Martinez DATE: September 4, 2012
and Members,Board of County Commissioners
(7):414
FROM; R. A. C evas,Jr
SUBJECT: Agenda Item No. 8(F)(6)
County Attorney !
Please note any items checked.
• "3-Day Rule" for committees applicable if raised
6 weeks required between first reading and public hearing
4 weeks notification to municipal officials required prior to public
hearing
Decreases revenues or increases expenditures without balancing budget
Budget required
Statement of fiscal impact required
Ordinance creating a new board requires detailed County Manager's
report for public hearing
No committee review
Applicable legislation requires more than a majority vote (i.e.,2/3's ,
3/5's ,unanimous )to approve
Current information regarding funding source,index code and available •
balance, and available capacity(if debt is contemplated)required
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Approved Mayor Agenda Item No. 8(F)(6)
Veto 9-4-12
Override
RESOLUTION NO.
RESOLUTION AUTHORIZING THE ESTABLISHMENT
OF A PRE-QUALIFICATION POOL FOR CONTRACT NO.
8254-1/22, REPRODUCTION AND BINDING SERVICES
PRE-QUALIFICATION POOL, IN AN AMOUNT UP TO
$1,908,000 FOR THE INITIAL FIVE YEAR TERM, OR
$3,816,000 IF THE RENEWAL OPTION IS EXERCISED,
AND AUTHORIZING THE COUNTY MAYOR OR
COUNTY MAYOR'S DESIGNEE TO CONDUCT SPOT
BIDS AND AWARD SUBSEQUENT CONTRACTS, ADD
VENDORS, CONDUCT MODIFICATIONS, AND
EXERCISE, IN THEIR DISCRETION, ANY
CANCELLATION PROVISIONS, AND TO EXERCISE ALL
OTHER RIGHTS CONTAINED THEREIN
WHEREAS, this Board desires to accomplish the purposes outlined in the
accompanying memorandum, a copy of which is incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA, that this Board hereby •
directs the County Mayor or County Mayor's designee to authorize the establishment of
a pre-qualification pool for Contract No. 8254-1/22, Reproduction and Binding Services
Pre-Qualification, in an amount up to >>$1,908,000<<1 R$172-7-1,00-0]] for the initial five
year term; or »$3,816,000<< [[$2,512,000]] if the renewal option is exercised, and
authorizes the County Mayor or County Mayor's designee to conduct spot bids and
award subsequent contracts, add vendors, subject to ratification by the Board on a bi-
annual basis, conduct modifications, and exercise, in their discretion, any cancellation
provisions in accordance with the terms and conditions of the contract on behalf of
Miami-Dade County, and all other rights contained therein.
The difference between the substitute and the original item are as follows: words stricken through and/or
[[double bracketed]]shall be deleted,words underscored and/or>>double arrowed<<constitute the
substitute proposed.
5
Agenda Item No. 8(F)(6)
Page No. 2
The foregoing resolution was offered by Commissioner
who moved its adoption. The motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Joe A. Martinez, Chairman
Audrey M. Edmonson, Vice Chairwoman
Bruno A. Barreiro Lynda Bell
Esteban L. Bovo, Jr. Jose "Pepe" Diaz
Sally A. Heyman Barbara J. Jordan
Jean Monestime Dennis C. Moss
Rebeca Sosa Sen. Javier D. Souto
Xavier L. Suarez
The Chairperson thereupon declared the resolution duly passed and adopted this
4th day of September, 2012. This resolution shall become effective ten (10) days after
the date of its adoption unless vetoed by the Mayor, and if vetoed, shall become
effective only upon an override by this Board.
•
MIAMI-DADE COUNTY, FLORIDA
BY ITS BOARD OF
COUNTY COMMISSIONERS
HARVEY RUVIN, CLERK
By:
Deputy Clerk
Approved by County Attorney as 1.07
to form and legal sufficiency. rf
Oren Rosenthal
6
.3'.e
CONTRACT AWARD SHEET
IMIAMI�IP►DE
Internal Services Department
COUNTY ?:__; :> ' Bid No. 8254-1/22-1
Procurement Management Services
Award Sheet
PROCUREMENT DI VISION
BID NO.: 8254-1/22-1 PREVIOUS BID NO.:
TITLE: REPRODUCTION&BINDING SCVS-PRE-QUAL
CURRENT CONTRACT PERIOD: 11/01/2017 through 10/31/2022
Total#of OTRs: 1
MODIFICATION HISTORY
Bid No. 8254-1/22-1 Award Sheet
DPM Notes
Pre-award plant inspection: Prior to pre-qualifying vendors and/or awarding a work order as the result of a spot
market quotes,the County shall have the right to make a plant inspection of Vendor's production equipment,plant
facilities and quality of work.
APPLICABLE ORDINANCES
LIVING WAGE: Yes UAP: Yes IG: Yes
OTHER APPLICABLE ORDINANCES:
CONTRACT AWARD INFORMATION:
No Local Preference No Micro Enterprise No Full Federal Funding No Performance Bond
Yes Small Business Enterprise(SBE) No PTP Funds No Partial Federal Funding No Insurance
Miscellaneous:
REQUISITION NO.:
•
PROCUREMENT AGENT: CAMPBELL,ROMA
PHONE: 305 375-3233 FAX: 305 3754407 EMAIL: RCAMP MIAMIDADE.GOV
•
DEPARTMENT OF PROCUREMENT MANAGEMENT
PROCUREMENT DIVISION
Page I of 8
Bid No. 8254-1/22-1 Award Sheet
VENDOR NAME: BLUE DIGITAL CORP
DBA:
FEIN: 050528104 SUFFIX: 01 - 33126
STREET: 7290 NW 7TH STREET UNIT 107 CITY:MIAMI ST: FL ZIP:
FOB TERMS: DEST-P DELIVERY: AS NEEDED
PAYMENT TERMS: NET14 TOLL PHONE: 866-661-4922
VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES
Local Vendor: Yes SBE Yes Set Aside No Bid Pref. Yes
Micro Ent. No Selection Factor No Goal No
Other: Vendor Record No
Verifird?
*********************A****************************kik*k*A*Fick*****k*
Vendor Contacts:
Name Phonel Phone2 Fax Email Address
WAYNE 0 BARCLAY 305-262-4920 866-661-4922 305-262-4922 WAYNE@BLUEDIGITALUS.COM
VENDOR NAME: DORAL DIGITAL REPROGRAPHICS CORP
DBA:
FEIN: 204073160 SUFFIX: 01 33122
STREET: 8280 NW 27 STREET SUITE 505 CITY:DORAL ST: FL ZIP:
FOB TERMS: DEST-P DELIVERY: AS NEEDED
PAYMENT TERMS: NET14 TOLL PHONE: -
VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES
Local Vendor: Yes SBE Yes Set Aside No Bid Pref. Yea
Micro Ent. No Selection Factor No Goal No
Other: Vendor Record No
V'rified?
****A******************A******A******Ak**A*A******A*AA*AAAA*A******A*
Vendor Contacts:
Name Phonel Phone2 Fax Email Address
GIANCARLO ANNITTO 305-704-3194 - 305-704-3195 PRINTING@DDREPRO.COM
DEPARTMENT OF PROCUREMENT MANAGEMENT
PROCUREMENT DIVISION
Page 2 of 8
Bid No. 8254-1/22-1 Award Sheet
VENDOR NAME: DONALD EDWARD GONZALES III
DBA: CMYK PRINTING SOLUTIONS
FEIN: 265833812 SUFFIX: 01 33035
STREET: 2472 SE 19 COURT CITY:HOMESTEAD ST: FL ZIP:
FOB TERMS: DEST-P DELIVERY: AS NEEDED
PAYMENT TERMS: NET30 TOLL PHONE: -
VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES
Local Vendor: Yes SBE Yes Set Aside No Bid Pref. Yes
Micro Ent. No Selection Factor No Goal No
Other: Vendor Record No
Verified?
*****A***A*A*****k******kkk*k****A***************A*A*****************
Vendor Contacts:
Name Phonel Phone2 Fax Email Address
DONE GONZALES III 305-562-1142 - 855-222-2810 CMYKPRINTING @AOL.COM
VENDOR NAME: QUADCO PRINTING&SIGNS INC
DBA:
FEIN: 270309840 SUFFIX: 01 33155
STREET: 7406 SW 48th Street CITY:MIAMI ST: FL ZIP:
FOB TERMS: DEST-P DELIVERY: AS NEEDED
PAYMENT TERMS: NET30 TOLL PHONE: 305-4702229
VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES
Local Vendor: Yes SBE Yes Set Aside No Bid Pref. Yes
Micro Ent. No Selection Factor No Goal No
Other: Vendor Record No
verified?
********************k**k********kA**k*******************Ak*****k*****
Vendor Contacts:
Name Phonel Phone2 Fax Email Address
JORGE QUADRENY 305-4702229 305-4702229 305-6611861 JORGE@QUADCOONLINE.COM
DEPARTMENT OF PROCUREMENT MANAGEMENT
PROCUREMENT DIVISION
Page 3 of 8
Bid No. 8254-1/22-1 Award Sheet
VENDOR NAME: GO GREEN DOCUMENT SOLUTIONS INC
DBA:
FEIN: 274354463 SUFFIX: 01 33133
STREET: 3715 GRAND AVE CITY:COCONUT GROVE ST: FL ZIP:
FOB_TERMS: DEST-P DELIVERY: AS NEEDED
PAYMENT TERMS: NET14 TOLL PHONE: -
VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES
Local Vendor: Yes SBE Yes Set Aside No Bid Pref. Yes
Micro Ent. No Selection Factor No Goal No
Other: Vendor Record No
ve,frog?
Vendor Contacts:
Name Phonel Phone2 Fax Email Address
GLEN DISTON 786-360-2041 - 786-360-2218 INFO@GGDSI.COM
VENDOR NAME: ESPIRITO SANTO GRAPHICS INC
DBA:
FEIN: 371496678 SUFFIX: 01 33134
STREET: 275 UNIVERSITY DR CITY:CORAL GABLES ST: FL ZIP:
FOB_TERMS: DEST-P DELIVERY: AS NEEDED
PAYMENT TERMS: NETI4 TOLL PHONE: -
VENDOR INFORIIIATION: CERTIFIED VENDOR ASSIGNED MEASURES
Local Vendor: Yes SBE Yes Set Aside Na Bid Pref. Yes
Micro Ent. No Selection Factor No Goal No
Other: Vendor Record No
Verified?
Vendor Contacts:
Name Phonel Phone2 Fax Email Address
OSCAR TORRES 305-461-2882 305-461-2880 PLOTS t@ESGRAPHICS.NET
DEPARTMENT OF PROCUREMENT MANAGEMENT
PROCUREMENT DIVISION
Page 4 of 8
Bid No. 8254-1/22-1 Ai yard Sheet
VENDOR NAME: PRISON REHAB INDUSTRIES&DIV ENTERP INC
DBA: PRIDE ENTERPRISES
•
FEIN: 592167018 SUFFIX: 01 33511
STREET: 223 MORRISON ROAD CITY:BRANDON ST: FL ZIP:
FOB_TERIvIS: DEST-P DELIVERY: AS NEEDED
PAYMENT TERMS: NET30 TOLL PHONE: 813-890-3449
VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES
i,ocal Vendor: No SBE No Set Aside No Bid Pref. No
Micro Ent. No Selection Factor No Goal No
Other: Vendor Record No
Verified?
******************kk*kk*****k******kk**k*******}*********************
Vendor Contacts:
Name Phonel Phone2 Fax Email Address
JASON M.BROWN 813-890-2133 813-890-3449 727-570-3449 BIDS@PRIDE-ENTERPRISES.ORG
VENDOR NAME: COPY DEPOT INC
DBA:
FEIN: 650123691 SUFFIX: 01 33016
STREET: 8325 W 24 AVENUE,STE 2 CITY:HIALEAH ST: FL ZIP:
FOB TERMS: DEST-P DELIVERY: AS NEEDED
PAYMENT TERMS: NET30 TOLL PHONE: -
VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES
Local Vendor: Yes SBE Yes Set Aside No Bid Pref. Yes
Micro Ent. No Selection Factor No Goal No
Other: Vendor Record No
Yer4fird?
*****k*********************}************k****k*i*******}k**k*********
Vendor Contacts: •
Name Phonel Phone2 Fax Email Address
LEONEL ORTIZ- 305-477-9099 - 305-470-2359 LORTIZ@COPYDEPOTMIAMLCOM
DEPARTMENT OF PROCUREMENT MANAGEMENT
PROCUREMENT DIVISION
Page 5 of 8
• Bid No. 8254-1/22-1 Award Sheet •
VENDOR NAME: ARC DOCUMENT SOLUTIONS LLC
DBA:
FEIN: 746036592 SUFFIX: 05 33127
STREET: 3946 N MIAMI AVENUE CITY:MIAMI ST: FL ZIP:
FOB_TERMS: DEST-P DELIVERY: AS NEEDED
PAYMENT TERMS: NET30 TOLL PHONE: 800-4323360
VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES
Local Vendor: Yes SBE Yes Set Aside No Bid Pref. Yes
Micro Ent. No Selection Factor No Goal No
Other: Vendor Record No
Ver f ed'r
****************AAA**************************************************
Vendor Contacts:
Name Phonel Phone2 Fax Email Address
JEAN ROWE 813-2868520 800-4323360 813-2810018 JEANROWE@E-ARC.COM
VENDOR NAME: ENTER SYSTEMS CORP
DBA: LIFEINCOLORS.COM
FEIN: 810556370 SUFFIX: 01 33145
STREET: 2050 CORAL WAY SUITE 602 CITY:MIAMI ST: FL ZIP:
FOB TERMS: DEST-P DELIVERY: AS NEEDED
PAYMENT TERMS: NET30 TOLL PHONE: -
VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES
Local Vendor: Yes SBE Yes Set Aside No Bid Pref. Yes
Micro Ent. No Selection Factor No Goal No
Other: Vendor Record No
Verified?
****************************************************A****************
Vendor Contacts:
Name Phonel Phone2 Fax Email Address
ANDRES SARRATE 305-675-1499 - - ANDRES.SARRATE@LIFEINCOLORS.Ct
DEPARTMENT OF PROCUREMENT MANAGEMENT
PROCUREMENT DIVISION
Page 6 of 8
Bid No. 8254-1/22-1 Award Sheet
ITEMS AWARDED Section:
Details: 8254-1/22-1
This is a pre-qualification bid contract.The awarded vendors shall be prequalified to provide competitive spot
market quotations for reproduction and binding services to include architectural documents when required by
various Miami-Dade County departments.
Item# Description Qty Unit Price
•
End of ITEMS AWARDED Section
AWARD INFORMATION Section
BCC Award: No DPM Award: No
BCC Date: 09/06/2012 DPM Date: 05/03/2017
Contract Amount: $ 2,108,750.00
Additional Items Allowed: Agenda Item No.:
Special Conditions:
Living Wage,UAP and IG is applicable to this contract where necessary.
BPO INFORMATION Section:
•
DEPARTMENT OF PROCUREMENT MANAGEMENT
PROCUREMENT DIVISION
Page 7 of 8
From: jorge4auadcoonline.com
To: Genesis Cuevas
Subject: RE: BID NO.8254-1/22-1 REPRODUCTION&BINDING SCVS-PRE-QUAL
Date: Tuesday,December 05,2017 11:31:23 AM
Attachments: siaima0
Hello Genesis, here your prices:
Large Format Scan to File
B/W
24x36 @ $2.00 per sheet
30x42 @ $3.00
36x48 @ $4.00
Color
24x36 @ $5.00 per sheet
30x42 @ $5.50
36x48 @ $6.50
CD/ DVD or USB burn @ $25.00 each
Optical Character Recognition- (OCR)
OCR jobs are quoted on a per job basis. Much depends on the quality of the
documents and the software required to meet the customer's needs.
Pick up/Delivery Service averages between $25 to $35 per trip, also depends on the
job requirements.
Please let me know if you have any questions,
Thank you,
Jorge Quadreny
President
Quadco
PRINTING 8 810N6
7406 SW 48 street
Miami, Florida 33155
Tel: 305-470-2229
Cell: 305-519-1234
Fax: 305-661-1861
QuadcoOnline.com
Contract No. 8254-1/22-1 Expiration Date: October 31, 2022
Roadmap for Use of Contract 8254-1/22: Reproduction and Binding Services
(Pre-Qualification)
The purpose of this solicitation is to pre-qualify potential bidders through the submission of
documents and forms which verifies that the vendor meets or exceeds the minimum criteria.
All bidders which meet or exceed the criteria herein shall be place on a Pre-Qualification List
that may be accessed by various Miami-Dade County departments in order to obtain price
quotations for the provision of various types of reproduction and binding services to include
architectural documents.
Procedures for User Departments
When spot market purchase are initiated, all pre-qualified bidders shall be invited to offer a
fixed and firm price until materials are delivered, accepted and invoiced to the County.
The prices quoted shall be inclusive of all costs, set-up charges, fees, materials, labor and
transportation necessary to pick-up, deliver and produce a finished product involved in
providing these services. Additional charges of any kind added to the invoice submitted by
the Bidder will be disallowed.
The Bidder then offering the lowest fixed price shall be awarded for the specific period or
specific purchase.
The award to one Bidder for a specific period or individual action does not preclude the
remaining pre-qualified bidders from submitting spot market offers for other specific
purchases.
When the need for purchases is identified, the using agency shall contact all pre-qualified
bidders for the quotations. Sealed quotations must be submitted within the time frame
specified on the Request for Quotes.
Late quotations shall not be taken into considerations.
The department must explicitly establish the minimum requirements in the request for
quotes form.
The Bidder shall furnish all labor, material and equipment necessary for satisfactory contract
performance. All material, workmanship, and equipment shall be subject to the inspection
and approval of the County's Project Manager.
Prior to pre-qualifying bidders and/or awarding a work order as the result of a spot market
quotes, the County shall have the right to make a plant inspection of Bidders production
equipment, plant facilities and quality of work in progress to assist in evaluating the
capabilities of Bidders.
All bidders shall quote prices based on F.O.B. Destination (freight included) and shall hold
title to the goods until such time as they are delivered to and accepted by an authorized
County representative at Miami-Dade County.
These services shall typically be required Monday through Friday with the business hours of
8:00 a.m. and 6:00 p.m. (local time).
- 1 -
Contract No. 8254-1/22-1 Expiration Date: October 31, 2022
Roadmap for Use of Contract 8254-1/22: Reproduction and Binding Services
(Pre-Qualification)
compliance and to establish the necessary accountability for audit. The records shall be
maintained by the user department in a location either electronic or paper easily accessible
for review or audit.
- 3 -
lue�igita
Digital Printing 8 Reprographics
7290 NW 7th Street-Unit 108
Miami,Florida 33126
(305)262-4920 Phone
(866)661-BLUE Toll Free
(305)262-9422 Fax
December 4, 2017
Ms. Genesis Cuevas, MPA
Purchasing Agent
City of Sunny Isles Beach
Re: Miami-Dade County Building Contract #8254-1/22
I Wayne Barclay President of Blue Digital Corp., hereby offer the same contract
pricing, terms and conditions to The City of Sunny Isles Beach; that is currently
being offered to Miami Dade County Building Department under Contract No.
8254-1/22.
Sincerely,
Wayne 0. Barclay
President
lue�igita
Digital Printing&Reprographics
7290 NW 7th Street-Unit 108
Miami,Florida 33126
(305) 262-4920 Phone
(866)661-BLUE Toll Free
(305)262-9422 Fax
PREFERRED PRICE LIST
CITY OF SUNNY ISLES BEACH
Scanning Services Large Format Unit Unit Price
B/W 24x36, 30x42, 36x48 Each .41
Color 24x36, 30x42, 36x48 Each 1.25
Scanning Services Small Format Unit Unit Price
B/W 8.5 x 11, 8.5x14, 11x17 and Smaller Each .03
Color 8.5 x 11, 8.5x14, 11x17 and Smaller Each .25
Prepping and Reassembling documents Hour 18.00
Optical Character Recognition- OCR Each .025
Index Files . Each • .05
Burn DVD (1st DVD—No Charge) Each 9.99
Pick up/Delivery Service Each 4.95
12/15/2017 Item Coversheet
SJ.:'NNY/S(e
of r CitySunny of Isles Beach
67,..7, 18070 Collins Avenue
13." " i = Sunny Isles Beach, Florida 33160
% s). lCP‘O's,' (305)947-0606 City Hall
,. � (305)949-3113 Fax
xi
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Kathryn Matos,Assistant to City Manager for Special
Projects
DATE: 12/21/2017
•
RE: An Agreement with Blue Digital for Document Imaging
Services
RECOMMENDATION:
This Resolution is presented for your consideration.
- REASONS:
Staff has been working to digitize all City documents previously kept in
hard copy. There are many boxes of documents still remaining that
need to be scanned.
Staff seeks Commission approval of an agreement that is piggybacked
a contract between Miami-Dade County and Blue Digital for an
amount not to exceed $100,000 to be utilized to complete the
digitization efforts.
ADDITIONAL INFORMATION:
Blue Digital has been working with the City since 2013 digitizing city
records.
Item Number: 10.A.
•
tt
https://sunnyisles.novusagenda.com/AgendaWeb/CoverSheet-aspx?ItemID=2252 1/1
j i