HomeMy WebLinkAboutReso 2013-2056 RESOLUTION NO. 2013 -. lo
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH,FLORIDA,APPROVING CHANGE ORDER
NO. 1 TO AGREEMENT WITH USA SHADE & FABRIC
STRUCTURES, INC. FOR THE INSTALLATION OF A
PLAYGROUND CANOPY AT HERITAGE PARK, IN AN AMOUNT
NOT TO EXCEED SEVEN THOUSAND FIVE HUNDRED THIRTY-
FIVE DOLLARS, ($7,535.00), ATTACHED HERETO AS EXHIBIT
"A", BRINGING THE TOTAL CONTRACT AMOUNT TO THREE
HUNDRED FORTY-TWO THOUSAND ONE HUNDRED FIFTY-
EIGHT DOLLARS (S342,158.00); AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE
THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on July 1, 2011, the City advertised and issued Request for Proposals (RFP)
No. 11-10-01 for the design,permitting,and installation of the playground canopies at Heritage Park
and Golden Shores Park; and
WHEREAS, on December 22, 2011 via Resolution No. 2011-1830 the City Commission
approved an Agreement with USA Shade & Fabric Structures, Inc. for the design, permitting, and
installation of the playground canopies at Heritage Park and Golden Shores Park, in an amount not to
exceed Three Hundred Thirty-Four Thousand Six Hundred Twenty-Three Dollars($334,623.00);and
WHEREAS, in the course of performing the work, the installers encountered an unknown
underground condition, specifically an asphalt parking lot that delayed the project and incurred
additional expenses in equipment rental and personnel to complete the project; and
WHEREAS,USA Shade&Fabric Structures,Inc.is seeking compensation to account for the
additional scope of work that was unknown at the time of contract award,and provided the City with
Change Order No. 1 in an amount not to exceed Seven Thousand Five Hundred Thirty-Five Dollars
($7,535.00); and
WHEREAS, the City wishes to approve Change Order No. 1 to the Agreement with USA
Shade& Fabric Structures, Inc. for the additional scope of work for the installation of a Playground
Canopy at Heritage Park, in an amount of Seven Thousand Five Hundred Thirty-Five Dollars
($7,535.00), attached hereto as Exhibit "A", bringing the total contract amount not to exceed to
Three Hundred Forty-Two Thousand One Hundred Fifty-Eight Dollars ($342,158.00).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Change Order No. 1 to Agreement. The City Commission hereby
approves Change Order No. 1 to Agreement with USA Shade & Fabric Structures, Inc. for the
installation of a playground canopy at Heritage Park, in an amount not to exceed Seven Thousand
Five Hundred Thirty-Five Dollars ($7,535.00), attached hereto as Exhibit "A", bringing the total
82013-USA Shade CO Ito Agmt Canopy at Heritage Pk Page I of 2
contract amount not to exceed to Three Hundred Forty-Two Thousand One Hundred Fifty-Eight
Dollars ($342,158.00).
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 16th day of May 2013.
C.- t ` &t. No an S. Edelcup; Mayor
1-
ATTEST:
•
; t t ` IS.ir b t a _s
`• `Jane,A. Hines, CMC, City Clerk
.(,
o
. •.3 -
APPROVED AS TO FORM
AND c,AL SUFFICIENCY:
"(if
�• s I inot.City Attorney
•
Moved by: N v 2 MetOY 1\4A_t 0
Seconded by: Cpmvn.SStOucce G A770
Vote: S-0
Mayor Edelcup ✓(Yes) _(No)
Vice Mayor Aelion V(Yes) (No)
Commissioner Gatto _V(Yes) (No)
Commissioner Levin t/ (Yes) _(No)
Commissioner Scholl V(Yes) (No)
82013-USA Shade CO Ito Agmt Canopy at Heritage Pk Page 2 of 2
111111 SUNNY ISLES BEACH ORDER
or SON
CHANGE ORDER NUMBER: 1 DATE: 3-11-2013
PROJECT: DESIGN AND
BID NUMBER: 11-10-01 CONSTRUCTION OF CANOPY
STRUCTURES AT HERITAGE PARK AND
GOLDEN SHORES PARK
RE SOLUTION NUMBER:
ORIGINAL DOLLAR CONTRACT AMOUNT: $334,623.00
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS: I $0.00
DOLLAR AMOUNT OF THIS CHANGE ORDER: l $7,535.00
CREDIT/DIRECT PURCHASES: I $0
NEW DOLLAR CONTRACT AMOUNT: I $342,158.00
• ORIGINAL CONTACT COMPLETION DATE
TOTAL OF PREVIOUS CHANGE ORDER DAYS:
AMOUNT OF DAYS PER THIS CHANGE ORDER:
NEW CONTRACT COMPLETION DATE:
•
DESCRIPTION OF SCOPE OR WORK CHANGES:
Underground Obstructions
NOTE: Unless specifically stated clearly elsewhere on this page, this change order does NOT indude an extension
of time or grant any additional general conditions amounts. The City and the Contractor agree that the contract
time adjustment and sum agreed to in this document constitute a full and complete settlement of the matters set
forth herein, including all direct and indirect costs for equipment, ma w: materials, overhead, profit and delay
relating to the issues set forth in this document.
r , tjl
CONTRACTOR USA Shade
CITY ATTORNEY: Hans Ottinot
PROJECT MANAGER: Susan Simpson
La I Y MANAGER: Christopher Russo
sotNY ``° City of Sunny Isles Beach
^ 18070 Collins Avenue
Sunny Isles Beach, Florida 33160
'''.•; ) iS3 s4 (305)947-0606 City Hall
�e rho e
r' o. sun ''" (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Susan Simpson, Cultural and Community Services Director
DATE: 5/16/2013
RE: Approval of Change Order No. 1 to Agreement with USA
Shade & Fabric Structures, Inc. for the Installation of a
Playground Canopy at Heritage Park
RECOMMENDATION:
We recommend that the City Commission approve the attached resolution to
approve Change Order No. 1 to Agreement with USA Shade & Fabric Structures,
Inc. for the Installation of a Playground Canopy at Heritage Park in an amount
not to exceed $7,535.00 (Seven Thousand, Five Hundred Thirty Five Dollars).
Approval of this Change Order will increase the total contract price from
$334,623.00 to $342,158.00 for both Golden Shores Park and Heritage Park.
REASONS:
The City approved Contract Number C 1112-008 with USA Shade & Fabric
Structures, Inc. for the installation of playground canopies at Golden Shores Park
and Heritage Park in the amount of $334,623. In the course of performing the
work at Heritage Park, the installers encountered an unknown underground
condition, specifically an asphalt parking lot and miscellaneous debris that
delayed the project and incurred additional expenses in equipment rental and
personnel to complete the project.
USA Shade is seeking compensation to account for the additional scope of work
that was unknown at Heritage Park at the time of contract award. The City was
advised of and inspected the site at the time and confirmed the condition.
Agenda Item No.IOC
Date 5/162013
68
ADDITIONAL INFORMATION:
The City's Engineer reviewed the submittal and concurs that the charges are
consistent with the scope of work. The additional work at Heritage Park as
specified in the Change Order attached is completed. There is an open item
regarding the seams of the safety surfacing that is being managed through the
retention. Although approval is requested for the Change Order, final payment to
USA Shade will not be made until final approval of all work is issued.
FUNDING SOURCE:
Funding is available in account number#35-600-5663
ATTACHMENTS:
• Resolution
• Change Order No. 1
Agenda Item No.IOC
Date 5/16/2013
69