RFQ 19-02-02 Pre-qualification for Stage Production Services on an as-needed Basis

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City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 10 Section 2 Special Terms and Conditions 2.1 PURPOSE OF REQUEST FOR QUALIFICATIONS: The City of Sunny Isles Beach, Florida ("City"), is requesting Statements of Qualifications with the intention to pre-qualify multiple respondents (“Respondent or Vendor”) with the certifications, skills and expertise to provide small to large scale production services throughout various locations at the City. This RFQ will be procured as follows: the first selection method (Part A) of this solicitation is to pre-qualify vendors by group for future spot market quotes to provide stage production services for various events throughout the year. Events may be large, medium, or small in scope. Needs will vary based by event and/or artists requests. The second selection (Part B) is to obtain spot market quotes from the vendors that were selected to be prequalified for the established pool. The City will establish a primary, secondary, and tertiary pool member for each awarded group, per quotes received to be used based on the availability of each vendor and their respective ability to satisfy the City’s requirements at the time the need arises. Only the respondents deemed qualified in Part A will be allowed to participate in the spot market quotes for Groups 1 and 2 in Part B. The City reserves the right to verify or reconfirm vendor’s pre-qualification information submitted at any time during the term of the contract. Additionally, it is the vendor’s responsibility to inform the City in writing, of any changes within their organization that differs from that submitted to the City for vendor registration or that information which is submitted to the City under this solicitation. PART A: ESTABLISHING A POOL OF PRE-QUALIFIED VENDORS The first step of this solicitation, will establish two defined groups of pre-qualified stage production vendors based on the qualification and experience submitted, to be used on an as-needed basis, to meet ongoing City requirements. During the term of the RFQ, the City reserves the right to add and/or delete pre-qualified vendors. Vendors that meet or exceed the qualification requirements outlined in the solicitation may be pre-qualified under the following groups: Group 1: Large scale stage production services (defined by the need for audio, projection services and/or lighting, with related rigging and trussing). Group 2: Medium and small scale stage production services (defined by the need for audio and free standing lighting, not requiring rigging and trussing). Please note, vendors who are pre-qualified under the above listed groups, will also be placed on a "Preferred List" for individuals/organizations wishing to rent City facilities for Special Events and requiring audio, video, or lighting needs for those events. The individual/organization will contract directly with the vendor they choose to utilize. The City will only be providing the list of preferred vendors who are already pre-qualified, and pre-approved to work on City property.