Reso 2019-2939 - Laserfiche WebLink

Home Browse Search

• The City Manager has sole authority to issue exceptions regarding spokespersons. 4) Except for media inquiries related to public safety issues involving the Sunny Isles Beach Police Department, all City employees must notify the Office of City Manager and the employee's Department Director about all TV, radio, newspaper, blog, or social media inquiries they receive. The City Clerk will notify the Office of the City Manager of any Public Records Requests initiatives by news organizations or known journalists. Detailed information about the media outlet or reporter's request must be provided, including Fttie,name, phone number, and email (if possible), nature of the injury, deadline, and any other relevant that will assist the Office of the City Manager in determining the appropriate and proper response. If a City employee is approached on the'street for a media interview or media request for information, they should,politely refer the requestor to the Office of City Manager, giving them the„phone number and email of the designated media relations contact within the Ofs a of the City Manager.:City employee may not provide information, interviews,\' or materials to the media without first 1 obtaining approval from the City Manager.or his'`designate. hal beinitiatedonly byhe Office of the City Manager's 5) Contact with the medias , _ designate or the City's Communications Manager. This includes outreach to traditional and social media for�in erviews, new releases, meetings with editors or editorial boards—Opinion/Editorial lettersetc. Departments seeking publicity through traditional-media or social'mediaa channels for official City events, should contact theCity's Communications s'early as possible, providing ample advance notice'to coordinate a strategy for release of public information. 6) City employees `o( 'Depart a ts, with the exception of Police as specifically foutlined"`in-their departmental policies regarding media relations, shall not initiate o tacts with\t ditional'or social-.news media contacts, or arrange news cconferences and\other mediia,/public events, without prior approval from the City Manager. 7) It is recognized that all employees have the right to their personal points of view regarding any issue, However, personal points of view may conflict with the City's official polic IN[hetefore, City employees who write letters to the editor of any media organization;``opinion content or commentary posts to official or social media platforms, may not use official City stationary, or their official city email accounts. If an employee chooses to identify as a City employee in a personal letter or email to the editor or any other media, he or she must include language which states that they do not speak for the City and the views expressed do not represent the City, but rather, are the employee's personally held opinions. Similar disclaimers must be given if an employee addresses a public meeting, participates in a media talk show or streaming online event, or is interviewed by the traditional or social media, unless the employee is officially representing the City at the City Manager's direction. Employees who represent the City in any of • Policy 903:2—Media Relations Page 2 of 3