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9) Employees on a leave of absence, other than a military leave of absence, are <br /> required to use accrued vacation and sick leave as part of the leave, as specified in <br /> Leaves of Absence, policy 704:1. In addition; employees on an authorized leave of <br /> absence who have no accrued time available will not accrue any new vacation time <br /> during the leave. <br /> 10) Vacations of less than half of a full work day (4 hours on an 8 hour schedule) <br /> reviewed on a case-by-case basis bythe <br /> neral) <br /> will not be granted and will be Y <br /> generally <br /> Department Head and the City Manager for final approval. Vacations of more than <br /> two consecutive weeks require the approval of theCity'Manager. <br /> 11) Employees generally may not receive vacation pay'in lieu of time off. In addition, <br /> employees will not be paid for any unused vacation remaining at the end of the <br /> vacation year. Up to three (3)years of accrued unused vacation may be carried over; <br /> any remaining unused vacation time"will/be forfeited. (Deviation from this policy <br /> requires approval of the City Manager.) , <br /> 12) When employment is terminated, employees;:will,receive vacation payGfor up to three <br /> (3) years of unused vacation,;provided termination is not for disciplinary reasons. <br /> Vacation payment for accrualsRof`'more than\one (1) year will be calculated by <br /> averaging the employee's rate ofipayfor-the last three..years of service (provided the <br /> amount of accrued vacation time to be paid is two or th'"ree years worth.) <br /> 13) If a City paid holiday y falls`within an employee's vacation period, an additional day of <br /> vacation will be graThis addition'aj day may be taken at the beginning or end <br /> of th9_employee's'wacation ,period or attanother time during the vacation year, <br /> s bject,.to_th,a supervisor's°a p oval. (See\Holidays, policy 505:1) No allowance will <br /> be made for sickness or�;o. ther type of..absence, except for bereavement, occurring <br /> during a pre-approved/scheduled vacation. <br /> 14) Employees have until January 4tpeach year to use vacation that might otherwise be <br /> lost as wellas to use the4minimum vacation time as indicated: one to nine years <br /> service requies,that one week be taken; ten to nineteen years service requires that <br /> two weeks be'take,n; twenty years service and over requires that three weeks be <br /> taken. �. <br /> 15) Employees wishing to cash out on accrued vacation time needed due to an <br /> emergency circumstance must meet the following requirements; a). Maintain <br /> minimum of 80 hours of vacation leave b). Submit documentation and receipts <br /> substantiating the need c). Must not have any disciplinary actions within prior year <br /> d). May only request a cash out once in any calendar year. <br /> CODING:Words stricken are deletions,words underlined are additions. <br /> 504-1 Vacation Leave Page 5 of 5 <br />