Reso 2019-2952 - Laserfiche WebLink

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• 6.5.5 After receipt of the Purchasing Requisition Request Form, the City shall prepare a Purchase Order for each item of material which the City chooses to purchase directly. . Pursua►�.t:to.tl�:e:.-•_.ir.,,hase:-0.rder,.t��e vendor will provide,the req�,ire�<quantities.;of,.rnatcr:a!:at theprice established in the vendor'squote to the Contractor, less anysales tax associated c ated with suchP rice. Promptly upon receipt of each Purchase Order, the Contractor shall implement its procedure for the purchase of the items in accordance with the terms of the Purchase Order and in a manner to assure timely delivery of items. The City Manager shall be the approving authority for the City on Purchase Orders in conjunction with City Furnished Materials. The Purchase Order shall also provide for reimbursement of the cost to the supplier for providing required shipping and handling insurance and for providing a Bond from the supplier to the City for full value of the Purchase Order, unless such insurance and bonding requirements were included in the quote provided by the supplier to the Contractor. The Purchase Order shall also require the delivery of the City Furnished Materials on the delivery dates provided by the Contractor in the Purchasing Requisition Request Form. 6.5.6 In conjunction with the execution of the Purchase Orders bythe suppliers, the , PP Contractor shall execute and deliver to the City one or more deductive Change Orders, - referencing the full value of all City Furnished Materials to be provided by each supplier from whom the City'elected to purchase material directly, plus all sales taxes associated with such materials in the Contractor's bid to the City, plus any savings to the Contractor in the cost of Bonds associated with such City Furnished Materials. The City Manager shall be the approving authority for the City on any deductive Change Order in conjunction with City Furnished Materials. 6.5.7 All shop drawings and submittals will be made in accordance with Paragraph 7.10 of this Contract. 6.5.8 The Contractor shall be fully responsible for all matters relating to the procurement of materials furnished by the City in accordance with this Paragraph 6.5 including, but not limited to, assuring the correct quantities, placing the order in a timely manner, and assuring coordination of purchases, providing and obtaining all warranties and guarantees required by the Contract Documents, inspection and acceptance of the goods at the time of delivery, risk of loss, and damage of any other loss following acceptance of the items. The Contractor shall coordinate delivery schedules, sequence of delivery, loading, orientation, and other arrangements normally required by the Contractor for the particular materials furnished. The Contractor shall provide all services required for the unloading, handling and storage of materials through installation. The Contractor agrees to indemnify and hold harmless the City from any and all claims of whatever nature resulting from non- payment of goods to suppliers arising from the actions of the Contractor. 6.5:9 As CityFurnished Materials'are delivered to the job site, the Contractor shall 1 visually inspect all shipments from the suppliers, and approve the vendor's invoice for material delivered. The Contractor shall assure that each delivery of City Furnished Materials is accompanied bydocumentation adequate to identifythe Purchase Order against which the P q 9 purchase is made. This documentation may consist of.a.delivery ticket and an invoice from the supplier conforming to the Purchase Order together with such additional information as the City may require. The Contractor will then forward the invoice to the City for payment. 15