Reso 2019-2976 - Laserfiche WebLink

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• Review of continuous improvement ideas that may help lower total costs and/or improve business efficiencies. XX. Punch-out Catalog and Electronic Invoicing The Contractor shall supply a punch-out catalog. The punch-out catalog provides an alternative mechanism for suppliers to offer the State of Florida access to products awarded under the Contract. The punch-out catalog also allows for direct communication between the MyFloridaMarketPlace eProcurement System (MFMP) and a supplier's ERP system, which can reflect real-time product inventory/availability information. Through.utilization of the punch-out catalog model, a Florida buyer will "punch out"to a Contractor's website. Using the search tools on the Contractor's Florida punch-out catalog site, the user selects the desired products and services. When complete, the user exits the Contractor's punch-out catalog site and the shopping cart (full of products and services) is "brought back" to MFMP. No orders are sent to a Contractor when the user exits the Contractor's punch-out catalog site. Instead, the chosen products and services are "brought back" to MFMP as Contract line items. The user can then proceed through the normal workflow steps; which may include adding/editing the items to a requisition or a purchase order. An order is not submitted to a Contractor until the buyer actually adds the line items to a requisition and the purchase order is approved and sent to the Contractor. All Contractors who implement Punch-out catalog solutions will be subject to MFMPs Punch- out Audit functionality. MFMP has added functionality that will compare the price retrieved from a Contractor's Punch-out catalog to the corresponding contract price sheet. As items are transferred into MFMP from a monitored contract/Punch-out catalog, the item and item price will be automatically compared to the contract price sheet. The logic for the audit process includes mapping the following fields from the Punch-out catalog to the contract price sheet: Supplier Tax ID, Contract#, Supplier Part#,Supplier Aux# (if available),-and Unit of Measure (UOM). When an item is evaluated, the following rules are applied: Punch-out Catalog Item: Requisition Line Item Price: Greater than price sheet Reduced to the base price from the price sheet Less than price sheet Honored Not Found on price sheet Honored Matches price sheet N/A The Contractor shall supply electronic invoices in lieu of paper-based invoices for those transactions processed through the MFMP. Electronic invoices shall be submitted to the Page 11 of 15 Contract No.44111513-17-01 Office Supplies 188