Reso 2019-2994 - Laserfiche WebLink

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Section 2 Special Terms and Conditions 2.1 PURPOSE The City of Sunny Isles Beach (the "City") with its principal address located at 18070 Collins Avenue, Sunny Isles Beach, FL 33160 hereby solicits Request for Proposals from experienced and qualified branding firms(the"Firm") to plan and execute a re-branding campaign for the City that includes research, branding, design and related services. The focus of this proposal will be on branding the municipal government, and the community it serves based on research and guidelines provided by the City and the awarded firm. The goal of this re-branding campaign is to create a unified and identifiable look that residents can connect with, business want to work with, and employees are proud to represent. This comprehensive branding campaign will provide the City with a modern, elevated and classic brand identity. 2.2 PRE-PROPOSAL CONFERENCE (NON-MANDATORY) A non-mandatory pre-proposal conference will be held on July 25, 2019 at 2:00 PM at Sunny Isles Beach Government Center, 18070 Collins Avenue Sunny Isles Beach, FL 33160; 1st Floor Conference Room to discuss the special conditions and specifications included within this solicitation. Firms are requested to bring this solicitation document to the conference, as additional copies may not be available. 2.3 TERM This contract will commence upon receiving written Notice to Proceed (NTP) directing the proposer to proceed with the work and with approval of the contract by the City Commission; and contingent upon the completion and submittal of all required Proposal documents. This contract shall remain in effect for two (2) years; provided that the services rendered by the Proposer during the contract period are satisfactory and that City funding is available as appropriated on an annual basis. 2.4 OPTIONS TO RENEW Prior to, or upon completion, of that initial term, the City shall have the option to renew this contract for an additional two (2) one-year renewals, for a maximum of four(4) years. Prior to completion of the initial contract term, the City may consider an adjustment to price based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W): Miami — Fort Lauderdale, FL. It is the vendor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 30 days-prior to expiration of the then.current contract term. The vendor adjustment request should not be in excess of the relevant pricing index change. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the richt to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index. 2.5 METHOD OF AWARD See Section 4: Evaluation process. REQUEST FOR PROPOSAL NO. 19-07-02 10