Laserfiche WebLink
CARIDAD CALVO <br /> Project Controls <br /> <br /> <br /> <br /> <br />Contract Officer, Miami-Dade Transit, Engineering Contract Services Division <br />Project Included assisting the Miami Dade Transit Department with staff training on Federal Transit Administration <br />(FTA) processes and procedures used to comply with State and local laws as well as with Federal requirements. <br />Provide assistance with procedures in processing FTA and State grants, contracts and procurement protocol in <br />the necessary areas of MDT Engineering, Planning and Development’s Contract Services and Materials <br />Management Division. <br /> <br />Responsibilities: <br />• Provide guidance and assistance to Miami-Dade Transit staff with compliance to FTA (Federal <br />Transportation Administration) federal grant guideline to include MDT SOP’s (Standard Operating <br />Procedures) for American Recovery & Reinvestment Act (ARRA) <br />• Provide ADPICS and FAMIS training to Transit staff in the process of inquiring creating, and researching <br />entries and payments related to State and Federal grants within the Construction, Finance and <br />Procurement and Accounts Receivable Division <br />• Meet with vendors to resolved outstanding contract issues and non-compliance. <br />• Assist administrative staff with contract administration functions for Miami-Dade Transit’s Engineering, <br />Planning and Development, Field Engineering, and Transit Facilities Maintenance Divisions. Contracts <br />include Miscellaneous Construction Contracts, Major Construction Contracts, Professional Services <br />Agreements and Design-Build Contracts, Change Orders, Amendments Supplemental Agreements. <br />• Ensure contract compliance with Federal Transit Administration (FTA) Procurement Guidelines, Miami- <br />Dade County Capital Improvement Information System, Advance Purchasing Inventory Control System <br />and developing, implementing, and monitoring procurement policies and procedures. <br />• Verify fiscal sources and budget availability in accordance with approved capital budget. Provide non- <br />technical information, ensuring that all applicable Local, State and Federal requirements are included in <br />the procurement documents. Provide assistance and guidance in creating purchase orders, change orders <br />and Notice to proceed. <br />• Perform quality control reviews of procurement files to ensure compliance with Federal, State, local <br />standards and departmental policies and procedures. <br />• Responded to requests for information from contractors during contract solicitation. Participate in <br />negotiation meetings with contractors and consultants during the award of architectural and engineering <br />and various construction contracts. <br />• Responsibilities included regular use of the following Miami-Dade County database systems: Capital’s <br />Improvement Information System (CIIS), Advance Purchasing Inventory Control System (ADPICS), <br />Finance Accounting <br />• Management System (FAMIS) and Sage MAS System a Transit’s Electronic Accounting Management <br />System. <br /> <br />Procurement Contracting Agent , Miami-Dade County Procurement Management, Bids and Contract <br />Division - Project included Advanced procurement work in the purchase of commodities in a centralized <br />operation for Miami-Dade County; Responsible for all phases pertaining to purchasing various commodities for <br />user departments and user agencies. Assist developing specifications for formal and informal bids, analyzing <br />and creating requisitions, preparing bid documents and bid evaluation recommendation packages, enforcing <br />competitive procedures in accordance with established legal and procedural requirement. <br /> <br />Responsibilities: <br />• Provide purchasing guidance and assistance to all county departments and agencies. <br />• Conduct extensive market research for changes in technology and the industry. <br />• Interacting with Miami-Dade County departments, agencies and municipalities. <br />• Review and process requisitions submitted by user departments and provide specific commodity <br />assistance to user departments to establish blanket purchase orders. <br />• Maintained contract workload. <br />• Schedule department contract review, option to renews, and bid rejections. <br />• Prepare required documents to submit acquisitions to Small Business Development (SBD) for Small <br />Business Enterprise (SBE) vendor participation. <br />• Prepare contract modifications for user departments to access contract or increase allocation. <br />• Attend meetings, pre-bid conference and walk through with Senior Agents. <br />• Create bid tabulation spreadsheets <br />168