Calvin, Giordano & Associates, Inc.

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City of Sunny Isles Beach | RFQ No. 20-07-01 | Continuing Professional Consulting Services (CCNA) JOB SITE CONTROLS REGARDING DAMAGE TO EXISTING INFRASTRUCTURE ADVERSELY AFFECTING NEIGHBORING PROPERTIES AND/OR OCCURRING AFTER BUSINESS HOURS Public Information Outreach (PIO) and coordination: PIO coordination will be a major activity that will require special attention by the CEI team. Prior to project start date we will note if private property owners have signs, lighting, landscape, and other items that will be impacted during construction. One of the things we do prior to any work being done. Pre-activity video and photos • Note any damage to properties with video and photos prior to construction. Flyers Prior to any construction being done, we have a project representative walk door to door and hand out flyers to affected residents and businesses. Information will include: • Work that is being done, time frame, phasing, who will be affected during specific dates and when project is slated to be completed • 3 points of contacts: • 1st Point of Contact: Contractor Project Manager (available 24 hours a day) • 2nd Point of Contact: CEI PA and/or SPE (available 24 hours a day) • 3rd Point of Contact: County Project Manager • This flyer comes in handy when any neighboring properties are affected / damaged during construction activities. • Flyer for asphalt paving operations two (2) weeks prior to affected residents and businesses and other major operation flyers, such as drainage improvements or road closures that residents need to be informed two (2) weeks prior to any work being done. • We also encourage contractors to run each individual property owners irrigation prior to any work being done to ensure no damage is being done to their existing irrigation systems. It is very important for the flyers to go out prior to construction so that if something happens after hours or during the construction day, residents and business know whom to call. CEI is a 24-hour day business in case any emergency arises. We recently completed a project for the City of Coral Springs, NW 110th Avenue Streetscape. Residents who received a flyer called our PIO representative, who was able to answer any questions or concerns about the streetscape improvements. Other residents called stating an irrigation line was cut during construction activities. We informed City Project Manager, we noted address in our files, homeowner was contacted within 24-hours by the contractor. The irrigation line was then repaired at no cost to the resident. We also had an issue with children breaking a newly planted tree, the residents called our in-house representative from the flyer, we noted the property address and filed it. We then informed the City Project Manager and prime contractor. The landscape subcontractor had the tree replaced within the week. Two (2) Week Advanced Notices: We will coordinate the contractor’s construction with the property owners at least 14 days (2 weeks) in advance to minimize impacts to those owners as much as possible. Mailboxes will have to be maintained by relocating them during construction then replacing them as needed. Projects generally include the reconstruction of many residential and commercial driveways. The driveways will have to be constructed without impacting access to those residents and business owners. The team will ensure that either a temporary access is provided or the driveway construction is performed over two operations to ensure proper access is maintained. Driveway owners will be contacted by the SPE and the PA two (2) weeks in advance of any work impacting their driveway or their access. We will keep the County’s PIO informed of any Maintenance of Traffic (MOT) changes and lane closures. The team will ensure that the lane closure times stipulated in the plans are strictly adhered to by the contractor. Any request to change the lane closure times or allow lane closures on the weekends will be evaluated and discussed with the County in advance. The team understands the importance of coordinating with the different stakeholders to ensure the success of the project. The County, businesses and residents within close proximity to construction will all be coordinated in advance of construction activities. 19