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Proposed Services I Osborn Engineering is proposing civil, structural, mechanical and electrical engineering with ESI Consulting Engineers as a sub -consultant. These are core service offerings of Osborn's Florida Operations which sub -specialties include: site development, utility coordination, roads and bridges eesign, sports and recreation field design, multiple structural systems design, forensics, concrete restoration, HVAC and plumbing design, power distribution, lighting design, arc flash studies, fre protection system design, life safety analysis, control systems and technology design. Osborn has worked with numerous clients providingthese core and sub -specialty services through similar continuing services contracts. Given our long, successful track record, we are well suited to meet the specified criteria in the scope of services for projects associated with the City's continuing services contract. Project Management I Osborn's management of work assignments within this continuing services contract will focus on consistency and clarity. Each role within our Team's organizational chart plays an integral part in achievingthis goal. Two key personnel at Osborn will touch every work assignment that comes through the continuing services program: • Principal -in -charge - Jason Heffelmire will be responsible for all contractual matters, overall quality control and client satisfaction. • Project Manager - Durvall Pedro will serve as the primary point -of -contact for the client and maintain accountability to ensure the successful completion of work assignments. Osborn's philosophy is that we, as the Prime Consultant, have total responsibility for the accuracy and completeness of our projects. We do not rely on our client to be the checker or reviewer of our design and project plans. The City is the client, and you are hiring us to be an extension of your staff. We take these responsibilities very seriously. In the following pages, we will provide a detailed step-by- step approach to task orders. But first, there are a few key items based on our long -held philosophies of how to better engineer our projects that will help create a successful plan for City staff. Applicable Code Familiarity I Osborn Engineering has been in business since 1892. Since that time, we have worked closely with major public agencies and have a keen knowledge of the permitting and regulatory issues, as well as stakeholder involvement, that will be required to keep the various City of Sunny Isles Beach projects on track. Cost Control I Cost control procedures are initiated at the earliest phases of project development. During the first discussion of each work assignment scope, programming and planning requirements, and design strategies, the target project budget is described. This target budget may have built-in contingencies that become refined into specifics as the design emerges. During schematic or 30% design study phase, when basic assumptions are made, broad parameter estimates of project costs are prepared. This estimate is refined and revised during subsequent submittals, from the 30% submittal to the construction documents. Parameter estimating is replaced by unit cost estimating during 60% design phase. As each estimate of probable cost is prepared, it is evaluated by the Design Team and discussed with the Owner. Revisions are made to project quality and construction quantities on an ongoing basis to achieve optimum project results. Osborn has also implemented the latest versions of Revit and Civil 3-D. This allows our design to be modeled, linking the plan, profiles and cross-sections with quantities and sub -summaries. As the design evolves, all the different plan components and quantities are automatically updated. This results in better overall cost control on the project up -front in the design and throughout all plan preparation phases. Meeting the Schedule I An important aspect of this contract is to complete each design within the anticipated schedule. Our team is committed to completing our design, including all client reviews, within the scheduled time frame. We will work with city staff and task order scope to develop a detailed schedule with the appropriate review times. Each task assignment includes time for Osborn's internal review, as well as the required review time for the client for each deliverable. Once this schedule is agreed upon, Osborn will provide sufficient staff to meet the milestone dates. The schedule is detailed for each task, so it can be utilized as a tool throughout the design phase to ensure the project stays on schedule. We will review progress in our internal weekly project meetings, and if we find we need to make adjustments to the subtask schedules, we will accelerate or prioritize the subtasks so the major tasks and milestone dates do not change. The following flow chart outlines critical steps in the development of schedule milestones. RFQ 20-07-01 CONTINUING PROFESSIONAL CONSULTING SERVICES SECTION D - PAGE 10