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RFQ-20-07-01 Continuing Professional Consulting Services (CCNA) 790 NW 107 Ave., Suite 200, Miami, FL 33172 Tel:(786) 456-7700 (954) 658-5232 6 Planning and Communication: Juan S. Calderon, P.E., PTOE, PTP as Principal and Project Manager at CALTRAN, will be the central coordinator for all the activities related to The City of Sunny Isles. Under his management, there will be continuous communication with the City of Sunny Isles Project Manager and will be available to meet with the City’s Board and the project‐Stakeholders at their request or to perform presentations without over-extending the budget. CALTRAN considers that an essential element is to maintain direct lines of communication that will allow sharing ideas, experience, and use of technology, as well as, providing high quality services to the City of Sunny Isles, CALTRAN will develop schedules, organize subgroups for additional tasks, and track all progress in various work orders that will enhance the efficiency in fund allocations. Management of Tasks Financial oversight of each PO/TWO is a critical factor in the management of this contract. Ensuring that funds on every PO/TWO are managed and monitored in conjunction with the design or construction time remaining on each assignment is paramount to projects being completed. Each PO/TWO will be treated as an independent mini-contract. We have the tools and proven pro-active management approach to monitor the burning rate for each PO/TWO, cost and schedule controls with Contract Management Team that takes ownership and accountability. Scheduling : CALTRAN is committed to provide the City of Sunny Isles with a high-quality project by meeting the City’s schedule and budget requirements, as well as, assign the most qualified and dependable staff to carry out the work required under this project. CALTRAN understands that a schedule is intended not only for the consultant, but also for the City of Sunny Isles to coordinate their resources for reviewing submittals and for reporting to other members. CALTRAN values the importance of meeting milestone dates, review dates, and final submittal dates. Cost Control: It is our policy to provide the most of value engineering concepts through cost-effectiveness for the conditions given. CALTRAN has demonstrated these capabilities on previous projects of this type. Cost control is provided through a custom accounting system software (below sample), which tracks project costs and provides project performance and billing information. CALTRAN’s Project Manager uses this accounting information and project status system to track performance on a regular basis. COVID-19 Safety is a top ongoing priority for CALTRAN either by ensuring safety “on the office, during field inspections, or within work zones”. COVID-19 presents an additional safety challenge that could negatively impact both the construction work-zone and the work- place. We understand the need to implement safety measures and social distancing practices and mitigating any impact on quality or schedule. Given the nature of our services, we have always been equipped with technology for “work on the go” or working remotely. Whether it’s in an office setting, at home, in a truck or in the field, our staff have the necessary equipment to continue business as usual while ensuring the safety of all involved. CALTRAN utilize all current remote applications (i.e. Microsoft Teams and GoTo Meetings, FTP) that allow real time interaction. We understand the importance of effectively utilizing these tools to aid in the timely completion of all PO/TWOs on this contract. Our staff will also follow the CDC guidelines to ensure their safety and the safety of those around. Other critical aspects that are part of this type of contract are as follows: • Quality Assurance/ Quality Control: The QA/QC procedure requires the preparation of schemes prior to initiating work; specifies procedures for QC review of data, calculations, and documents; and establishes a mechanism for tracking, documenting, auditing, and evaluating our performance in adhering to and carrying out the procedure. For all work assigned under The City of Sunny Isles Scope of work, we will apply our QA/QC plan in order to maximize our efficiency and effectiveness on all project assignments.